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HomeMy WebLinkAbout02-26-2018 Council PacketAgenda for Council Meeting Set for Monday, February 26, 2018, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda 1. Council Meeting Minutes of February 12, 2018 2. Claims/Bills 3. Seasonal Weight Restrictions 4. Public Works Fencing 5. Appointment of 2018 Seasonal Employees 6. Snow and Ice Policy Revision 7. Rehabilitation of Lift Station #9 (1580 Bohns Point Road) & Grinder Station #2 (1082 Ferndale Road W) Public Comments - (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Presentation 8. Financial Report Public Works/City Engineer Report 9. 2018 Road Maintenance Project - Approval to Solicit Bids 10. Leaf Street -Approval to Solicit Bids Planning Department Report 11. #18-3998 - James and Mary Jundt, 1400 Bracketts Point Road, Preliminary Plat, Street Vacation 12. #17-3984 -City of Orono, Text Amendment, Short Term (Vacation) Rentals 13. Verizon Authorization for Conditional Use Permit Application Mayor/Council Report City Administrator Report Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification Agenda for Council Meeting Set for Monday, February 26, 2018, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us City Attorney Report 14. Closed Meeting: The meeting will be closed as permitted by the attorney-client privilege (section 13D.05, subdivision 3(b)) to discuss Mary McKenzie vs. City of Orono 15. Closed Meeting to discuss Union Negotiations Adjournment Upcoming Events 2018 03-05-18 Park Commission Meeting, Monday, 6:30 p.m. 03-12-18 City Council Meeting, Monday, 7:00 p.m. 03-19-18 Planning Commission Meeting, Monday, 6:30 p.m. (Victoria Seals) 03-20-18 City Council Work Session, Tuesday, 5:00 p.m. 03-20-18 City Council Meeting, Tuesday, 7:00 p.m. 04-09-18 City Council Meeting, Monday, 7:00 p.m. 04-16-18 Planning Commission Meeting, Monday, 6:30 p.m. (Wendy Dankey) 04-18-18 Open Book Meeting, Wednesday 4:00 p.m. 04-23-18 City Council Work Session, Monday, 5:00 p.m. 04-23-18 City Council Meeting, Monday, 7:00 p.m. 05-07-18 Park Commission Meeting, Monday, 6:30 p.m. 05-14-18 City Council Meeting, Monday, 7:00 p.m. 05-21-18 Planning Commission Meeting, Monday, 6:30 p.m. (Dennis Walsh) 05-28-18 Memorial Day, City Offices Closed 05-29-18 City Council Work Session, Tuesday, 5:00 p.m. 05-29-18 City Council Meeting, Tuesday, 7:00 p.m. Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Richard Crosby, III, Wendy Dankey, Aaron Printup, and Victoria Seals. Representing Staff were Community Development Director Jeremy Barnhart, Finance Director Ron Olson, City Planners Melanie Curtis and Laura Oakden, City Engineer/Public Works Director Adam Edwards, and Recorder Jackie Young. City Attorney Soren Mattick arrived at 7:15 p.m. Mayor Walsh called the meeting to order at 6:58 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA 1. CITY COUNCIL MEETING MINUTES OF JANUARY 22, 2018 2. CITY COUNCIL WORK SESSION MINUTES OF JANUARY 22, 2018 3. CLAIMSBILLS �Ell99Z1l1l\Its] a7Dky113DQ111IV1W144LVMAoff] Blekiast-1040 AVIRI 5. APPROVAL TO ACCEPT MONETARY DONATION TO BE USED TOWARDS PURCHASE OF AUTOMATED EXTERNAL DEFIBRILLATOR (AED) 6. APPROVAL TO DISPOSE OF BICYCLES 7. APPROVAL TO DISPOSE OF FORFEITED VEHICLE 8. 2018 SANITARY SEWERS INSPECTION 9. PARKS MOWERS REPLACEMENT AND ADDITION 10. HIRE ACCOUNTANT Crosby moved, Seals seconded, to approve the Consent Agenda as submitted. VOTE: Ayes 5, Nays 0. PUBLIC COMMENTS None PUBLIC SAFETY REPORT Page 1 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. 11. APPROVAL OF COMMUNITY SERVICE DOG (K-9) Chief Farniok stated he would like to present a proposal to the City Council to proceed with a partnership between Can Do Canine and the Orono Police Department to establish a Community Service K-9 program. The Orono Police Department has made it a goal to integrate creative and functional ways to engage the community. Farniok explained a community service dog is different than the standard police K-9 drug detection and apprehension dogs. Community service dogs are similar to household pets that are specifically tested and trained for socialization. These dogs are meant for large gatherings and meeting many people without the worries of it being a danger to the public. The dogs help de-escalate situations such as mental health crises, domestic disputes, car accidents, medicals, juvenile situations at the schools and many more. Farniok stated Can Do Canines would provide the dog to the City of Orono at no charge but there would be some costs associated with medical and veterinarian expenses, food and treats, squad setup, and other miscellaneous costs. Those costs are anticipated to be around $2,500 per year. Officer Stansek stated they looked at a number of different programs and were fortunate to have found Can Do Canines. There will be one main handler with two other officers that would act as assistant handlers. Xerxes is the name of the dog that will be given to the Orono Police Department. Al Peters, Executive Director and founder of Can Do Canines, stated this is a somewhat unusual situation in that they normally place dogs with people who have disabilities. Can Do Canines is a nonprofit charity. It costs more than $25,000 to train each dog. Peters indicated they have placed dogs at the Mayo Clininc, state mental hospital, and at different schools to work with autistic children. Xerxes has been trained to do different things to assist the officers. One of the main things is to help calm people down and they also sit down and listen to someone reading a book. Mayor Walsh commended Mr. Peters for the service he provides, especially given the costs associated with training the dogs. Peters stated they typically do not do this for public organizations without charging for the dog and that they are hoping there will be public support and donations generated by this. Peters stated if people are interested in donating, they can go to candocanines.org. Mayor Walsh commented he has started to see at different airports petting dogs to help calm people down. Peters stated the dogs can be a calming spirit. Peters stated it is tough to be a police officer and that in his view it will be good to have the dog around the police station to help the officers deal with difficult situations and alleviate some of their stress. Peters noted Shannon with Can Do Canines will be working with the officers to help train the dog. Shannon stated Xerxes has gone through three years of training to become a service dog. The focus of the training is on obedience and tricks that they can perform. The training will allow children and vulnerable adults the ability to interact with the dog. Xerxes was raised in the Duluth Correctional Institute his first Page 2 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. 11. APPROVAL OF COMMUNITY SERVICE DOG (K-9) — Continued year and then he worked as a mobility dog for a time. Shannon stated Xerxes is a very happy dog and very energetic. Mayor Walsh asked if anyone from the public would like to comment on this proposal. Richie Anderson, 3205 Crystal Bay Road, stated he was speaking with his son about possibly sponsoring this dog and that they are aware of how Mayor Walsh is encouraging public/private partnerships. Anderson stated that concept has not fallen on deaf ears and that he and North Shore Marina would like to sponsor the dog for $2,500 a year for four years and that the City could perhaps take a look at the program after that time. Anderson stated if this dog saves even one life, it would be well worth it. Seals moved, Printup seconded, to establish a partnership with Can Do Canines in implementing and establishing a Community Service (K-9) program and to accept the donation of Xerxes, a 3 -year-old black lab, as Orono's community service dog. VOTE: Ayes 5, Nays 0. Seals moved, Crosby seconded, to accept the donation from Richie Anderson and North Shore Marina of $2,500 per year for four years to sponsor the community service dog. VOTE: Ayes 5, Nays 0. 19 W.10e11e[KKI]►1101 K313117ei 10 NOV kin 7119:-11 &131ef111:% I LTA 01131, lea 1111 *$*3 0 12. #17-3983 ERIC AND LIZ VOGSTROM, 2618 CASCO POINT ROAD, VACATION — RESOLUTION NO. 6828,7:15 P.M. — 7:37 P.M. Mayor Walsh opened the public hearing at 7:15 p.m. Paul Kastor, 2600 Casco Point Road, noted he did submit some pictures depicting the property years ago and that he owns the piece of land to the north of the fire lane. Kastor stated when they built the road, they asked him if they could drain the catch basins onto his property, which he agreed to so the water could be filtered before it reached the lake. Kastor stated at that time, when someone walked down the fire lane, they could only walk half the way down because the previous owner had dumped concrete into the wetland. In addition, there used to be a channel all the way down the driveway along with a boathouse. When the fire lane was built, that caught off that path. Kastor indicated you used to have to wear boots to walk down there because there was standing water approximately a foot deep. Kastor stated today there is a wooden bridge in this area and the water underneath it is all green. Kastor stated that water is full of nitrogen, which then goes into the lake. Kastor noted the residents around the bay contribute money towards spraying the bay each year but the residents have started complaining the last couple of years because the weeds keep coming back. Kastor noted approximately half of both lots are in the swamp and that it runs all the way up to the north end of his lot. Kastor stated the residents on Carmans Bay will be concerned when they find out what is happening near this bridge. Kastor noted Mr. Vogstrom came with a semi and fertilized and seeded his whole piece of land a couple years ago and that days later the green algae started forming. Kastor stated if the wind blows from the west, he has to close his windows because of the smell. In addition, Mr. Vogstrom took a piece of city land and installed electric and water lines in there as well as lighting and an invisible fence Page 3 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. 12. #17-3983 ERIC AND LIZ VOGSTROM, 2618 CASCO POINT ROAD, VACATION — RESOLUTION NO. 6828, 7:15 P.M. — 7:37 P.M. — Continued for a dog. Kastor stated the invisible fence is about a foot from the road. Kastor stated someone cannot fill the wetlands, fertilize the wetlands, mow the wetlands, and then expect the wetlands to stay. Kastor stated the City has to straighten this mess out. Kastor stated with the two catch basins, it was fine and the water was clean, but now it is full of algae. Kastor stated he is concerned that it will flow out into the bay toward Narrow's Bay and that he would like the City to restore it to what is used to be. Mayor Walsh closed the public hearing at 7:28 p.m. Rief stated the City does maintain the stormwater basin up towards the road and that what is happening with the bridge is further down by the shore. Walsh stated the City is very cognizant of water quality issues. Walsh noted the majority of the City's fire lanes originally were used by the firefighters to take water from the lake to fight fires and that now some of them provide access to the lake. Walsh stated it is necessary to look at each of these fire lanes on a case-by-case basis, but that if the fire lane is vacated in this case, it would be split down the middle between the two adjoining properties. Oakden noted there is a rain garden and a storm sewer in the area. Walsh stated even if it was vacated, the City would still require an easement to maintain those items. Seals stated based upon her reading of the materials, it does not appear that the vacation would be in the best interests of the City or public and that at some point in the future the City can discuss what should be done to improve the fire lane. Walsh stated currently it is a non -motorized right-of-way and that it is somewhat muddy but that it still serves a public purpose. Walsh stated he can see both sides of the situation but that this fire lane is many decades old and has served as a public right-of-way that originally served a different purpose than what it is being used for today. Printup stated he also does not see a reason to vacate the right-of-way and that the neighbors are still able to use it to some extent. Crosby asked if the area acts as a natural filter. Walsh stated there are some catch basins that are supposed to act as a filter and that perhaps the City should look at whether the catch basins are working the way they were designed. Printup moved, Seals seconded, to adopt RESOLUTION NO. 6828 , a Resolution Denying the Request to Vacate the Dedicated Right -of -Way Within the Plat of Winships Subdivision of Lot 1, Spring Park 2"d Division, File No. 17-3983, Eric and Liz Vogstrom, 2618 Casco Point Road. VOTE: Ayes 5, Nays 0. Page 4 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. 13. #18-3992 — REVOLUTION DESIGN BUILD O/B/O KEVIN AND PATTY KRETSCH, 3155 CASCO CIRCLE, VARIANCE — RESOLUTION NO. 6829,7:37 P.M. — 7:39 P.M. Oakden stated the applicant is requesting an average lakeshore setback variance for a single-family home and deck. The overall footprint of the new deck is proposed to be less than the existing deck. The existing deck encroaches into the average lakeshore setback by roughly 17 feet and the new proposed deck would encroach by approximately 11'6". The new deck will also be 2 feet taller than the existing deck. The Planning Commission recommended approval of the request at their January 16 meeting. Planning Staff also recommends approval. Mayor Walsh opened the public hearing at 7:38 p.m. There were no public comments regarding this application. Mayor Walsh closed the public hearing at 7:38 p.m. Printup moved, Crosby seconded, to adopt RESOLUTION NO. 6829, a Resolution Approving Variances from Municipal Zoning Code Section 78-1279, Revolution Design Build on behalf of Kevin Kretsch, 3155 Casco Circle. Ayes: 5, Nays 0. 14. #18-3993 MICHAEL HAYES O/B/O WELDON AND MARCIA GILBERTSON, 684 TONKAWA ROAD, VARIANCE — RESOLUTION NO. 6830,7:39 P.M. — 7:41 P.M. Oakden stated the applicant is requesting an average lakeshore setback variance for a single-family home. The applicant is proposing to build an addition to two of the existing decks that face Lake Minnetonka. The deck off of the master bedroom would encroach four feet further into the average lakeshore setback and the second deck would encroach roughly 35 feet into the average lakeshore setback. At their January 16 meeting the Planning Commission recommended approval. Planning Staff recommends approval of the variance request. Mayor Walsh opened the public hearing at 7:39 p.m. There were no public comments regarding this application. Mayor Walsh closed the public hearing at 7:39 p.m. Mayor Walsh noted the adjoining house is set pretty far back, which creates an inherent practical difficulty. Seals moved, Printup seconded, to adopt RESOLUTION NO. 6830, a Resolution Approving Variances from Municipal Zoning Code Section 78-1279, Michael Hayes on behalf of Weldon and Marcia Gilbertson, 684 Tonkawa Road, File No. 18-3993. VOTE: Ayes 5, Nays 0. Page 5 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. 15. #18-3994 — DAVID KNAEBLE, 3635 TOGO ROAD, SUBDIVISION/PRELIMINARY PLAT, VARIANCES — RESOLUTION NO.6831, 7:41 P.M. — 7:45 P.M. Curtis noted this was previously before the City Council as a sketch plan. The plan before the City Council tonight is similar to that concept plan. The applicant is requesting preliminary plat approval for a subdivision of the property to create a total of three lots for single-family homes where one lot currently exists with PRD flexibility. One lot will be accessed off of Togo Road and the other two lots will access off of Northern Avenue. The proposed lots meet the minimum acreage requirement but the acreage is not contiguous. The lots will be served by City sewer and water. The Planning Commission recommended approval of the application, subject to clarification on tree removal. The applicant has submitted a tree preservation plan. Staff recommends approval. Staff further recommends the landscaping requirements be met on both Northern and Togo frontages. Curtis noted a slight change to the resolution was made on Page 5, No. 3, regarding the rain garden. The Minnehaha Creek Watershed District will be in charge of the long-term maintenance of the rain garden versus a homeowners' association or a city -held easement. The applicant is aware and in favor of this change. Mayor Walsh opened the public hearing at 7:43 p.m. There were no public comments regarding this application. Mayor Walsh closed the public hearing at 7:43 p.m. Mayor Walsh stated when the Council saw it as a sketch plan, it was pretty straight forward and that this subdivision should be a great addition to the neighborhood. Walsh stated there is a practical difficulty regarding the contiguous land given the large body of water in the middle of the parcel. Seals moved, Crosby seconded, to adopt RESOLUTION NO. 6831, a Resolution Approving a Preliminary Plat and Granting a Conditional Use Permit to Allow Development as a Planned Residential Development (PRD) for the Property Located at 3635 Togo Road, File No. 18-3994, subject to Staff recommendations. Vote: Ayes 5, Nays 0. 16. #18-3997 REHKAMP LARSON, 1300 BRACKETTS POINT ROAD, VARIANCES — RESOLUTION NO. 6832,7:45 P.M. — 7:48 P.M. Curtis stated the applicant is requesting variances to make primarily cosmetic changes to the roof of the home. The current flat roof will be changed to a gable roof within the 75 -foot setback. The average lakeshore setback line basically goes through the middle of the property. The footprint of the house will not be expanded. At their January 16 meeting, the Planning Commission recommended approval. Planning Staff also recommends approval. Mayor Walsh opened the public hearing at 7:46 p.m. Page 6 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. 16. #18-3997 — REHKAMP LARSON, 1300 BRACKETTS POINT ROAD, VARIANCES — RESOLUTION NO. 6832, 7:45 P.M. — 7:48 P.M. Jean Rehkamp Larson stated she is here tonight to answer questions. Mayor Walsh closed the public hearing at 7:47 p.m. Seals moved, Crosby seconded, to adopt RESOLUTION NO. 6832, a Resolution Approving Variances from Municipal Zoning Code Section 78-1279, Rehkamp Larson, 1300 Bracketts Point Road, File No. 18-3997. Vote: Ayes 5, Nays 0. 17. #18-4000 JEFF MARTINEAU ON BEHALF OF BARBARA GARCIA,1335 ARBOR STREET, VARIANCES, 7:48 P.M. — 8:26 P.M. Jeff Martineau, Applicant, was present. Oakden stated the applicant is requesting multiple variances to construct a new home on the site, including lot area, lot width, front, side, street side setback, and structural coverage. The site is a corner and through lot with streets on three of the four sides. The proposed home will be more centered on the lot and, as designed, exceeds the City's maximum structural coverage. The applicant would like the City Council to approve the application as presented but is prepared to redesign the home if necessary to meet the structural coverage. Staff believes the redesign would require a new public hearing. If the Council feels that the standards for a variance from the structural coverage have not been met, the applicant will bring new plans for a public hearing at the April 16 Planning Commission meeting. The Planning Commission was supportive of the variances with the exception of the structural coverage variance, noting that the limit was recently increased from 1,500 square feet to 2,000 square feet on small lots. Staff received some public comments earlier today in support of the original proposal. Oakden stated if the Council does not feel that the standards for one or several of the variances have not been met, the applicant would request that he be allowed to redesign and resubmit. If the Council finds 17. #18-4000 JEFF MARTINEAU ON BEHALF OF BARBARA GARCIA, 1335 ARBOR STREET, VARIANCES, 7:48 P.M. — 8:26 P.M. — Continued that the standards for variances are met, they should direct Staff to draft a resolution of approval for consideration at a future meeting. Mayor Walsh opened the public hearing at 7:49 p.m. Richie Anderson, 3205 Crystal Bay Road, asked if the City Council would approve structural coverage over 2,000 square feet. Page 7 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. Mayor Walsh stated the applicants are request a variance to the structural coverage to allow for approximately 2,300 square feet. Walsh noted the City's maximum structural coverage was originally 1,500 square feet, which was recently raised to 2,000 square feet. Bob Kraig, 1355 Arbor Street, stated they are in favor of the one-story house rather than the story and a half. Kraig stated in their view the two-story will take a lot of value away from their property. Mayor Walsh closed the public hearing at 7:53 p.m. Jeff Martineau, Developer, stated he did speak with the neighbor earlier and that he did show him a design that involved a two-story home that minimized the request for variances. Martineau stated the easiest thing to do would have been to construct a two-story house but that he hopes the City Council will find the one-story house more pleasant and appealing for the neighbor. Martineau distributed a color sketch of a very similar home that was constructed on Minnetonka Boulevard. Martineau stated the proposed one level house minimizes the impact to the next-door neighbor, sits more center on the lot, and minimizes the impact on the side street. Martineau stated in his view it is a good plan for the lot, but unfortunately, when the garage is included in the square footage number, it gives the impression that it is a large house, but it is only slightly over 2,000 square feet. Martineau stated if it is denied, he would have no choice but to redesign and construct a two-story house, which would have a bigger impact on the neighbors. Martineau stated the buyers are empty nesters and they would prefer not to have a second floor. Crosby noted in the sketch it depicts windows above the first floor. Martineau stated the pictures are for aesthetic reasons only and are located in the attic. Martineau indicated it was done that way to break up the roof. Crosby asked how much higher the proposed structure would be than the existing house. Martineau indicated it will be slightly higher but that it will not be a full two-story house. The proposed house has a really low roof pitch and will be lower than the house next door. Martineau stated it will probably come up to the bottom of the neighbor's second story windows. If a two-story is constructed, the windows would be facing the neighbor's bedroom. 17. #18-4000 JEFF MARTINEAU ON BEHALF OF BARBARA GARCIA, 1335 ARBOR STREET, VARIANCES, 7:48 P.M. — 8:26 P.M. — Continued Dankey commented on a lot this size, it would be difficult not to look at the neighbor's house. Martineau noted the house is oriented front to back and that the garage is on the other side of the house than the house depicted in the picture. Mayor Walsh commented it is a unique lot with three streets around it. Walsh stated the neighborhood also does not have a lot of two-story homes. Walsh noted the roofline will be higher on a two-story house. Page 8 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. Printup stated it is troublesome going over the 2,000 feet of structural coverage but the option is going up with a second story. Printup stated knowing the neighborhood and the people who live on that street, in his view the two-story house would be intrusive and that he is in favor of the one story. Printup stated the lots with the two-story homes are larger and have different setbacks. Walsh stated trying to fit the house on the small lot is a challenge. Walsh asked what would happen if someone wants to construct a second story on this home at some point. Oakden stated it would require a variance because it would be considered a new encroachment. John Thiesse, Planning Commission Chair, stated the proposed house is almost a two-story house and that he heard the designer state that he will redesign and make it a story and a half. Thiesse stated he is not sure the house will get taller if it is redesigned. Martineau stated roof pitches are far different than they have been in the best and that roof pitches tend to be steeper. The windows are in nonliving space. Martineau stated his intent is not to go with a straight two story but that it would be a story and a half. Martineau noted he does have a lot of roof area he can work with but the height will be increased due to the codes that have to be adhered to. Martineau stated he hopes they can approve it as a one-story house and that he is trying to be sensitive to the people next door. Mayor Walsh asked what the height of the building is. Martineau stated he believes it might be 24 or 25 feet but that he would have to verify that. Dankey stated this neighborhood will likely have some of the current homes torn down and rebuilt and that those could be two-story homes. Printup commented there has been more turnover in the past couple of years than in the past 30 years, but the question is whether to allow the overage on the structural coverage or approve a taller structure. Printup stated a higher house will stick out. Dankey asked why it cannot be a smaller house. 17. #18-4000 JEFF MARTINEAU ON BEHALF OF BARBARA GARCIA, 1335 ARBOR STREET, VARIANCES, 7:48 P.M. — 8:26 P.M. — Continued Printup stated that is also a possibility. Martineau stated to his knowledge it is 22 feet high. Mayor Walsh stated if they go with a second floor, it will likely be 30 feet tall. Walsh stated this neighborhood has a number of small lots and that most of the other homes in the area are one story. Mayor Walsh closed the public hearing at 8:08 p.m. Page 9 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. Crosby stated he is not in favor of expanding the footprint, and that if they allow more structural coverage than what is currently allowed, the question is where it will end. Printup stated if they look at things on a lot -by -lot basis, the question is whether they are cutting off their noses to spite their face. Crosby stated the homes across the street are two-story. Dankey stated they are older homes but they are still two stories. Dankey stated this house could be longer and narrower. Printup stated no matter what, variances will be necessary. Crosby stated having a new structure there will enhance the nearby properties. Printup stated the current house is closer to Arbor and the new house is being centered on the lot. Walsh stated he can see some give and take on this application and that perhaps limiting the height to 23 feet would be a start. Oakden stated to her knowledge there is a mixture of one story and two-story homes in the area. Dankey asked whether the home will be a walkout. Oakden indicated the plans depict it with a full basement. The developer states on his plans it will not be a walkout but a rambler with a full basement. Printup stated if you take the 40,000 -foot view and look at the surrounding area, a two-story home will jump out at you no matter what side of the road you are on. Dankey questioned whether the house could be longer and narrower. Crosby stated in his view it should be redesigned and that the developer should stick to the 2,000 square feet. 17. #18-4000 JEFF MARTINEAU ON BEHALF OF BARBARA GARCIA, 1335 ARBOR STREET, VARIANCES, 7:48 P.M. — 8:26 P.M. — Continued Seals stated she struggles with the application because the Council recently changed the maximum structural coverage to 2,000 square feet to be more flexible and that anything the Council does on this lot is going to look out of character or different. Seals stated she understands the concerns over the height but that she worries about Pandora's Box on this one. Rief states his concern is that with the Red Oak development, they have 5 -foot setbacks, 20 -foot backyards, and homes that go up to 30 feet. As a result, all you see is your neighbor's house. Rief stated some of the homes in this neighborhood are 100 years old and that the City Council now has the opportunity to set the stage for the next 100 years. Rief stated the question is whether they want to see 30 -foot homes in this neighborhood. Page 10 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. Crosby stated the City Council has been accommodating with the structural coverage and that he does not believe this home will be super high. Printup noted it will be higher than what currently exists. Crosby stated the proposed house has a fairly -high roofline that is mostly decorative. Crosby stated in his view it is a two-story structure and that someone could put in stairs and living space up there. Printup stated the neighbor will be looking at a 30 -foot wall with a two-story house. Walsh stated there is some give and take and that if there is limited space, they will go up. Crosby stated there are already two-story homes in the neighborhood. Printup noted it is on a corner and on a narrow street. Walsh stated the developer is willing to keep it on one level, which will keep the height down. Printup stated the neighbors do not want to see tall houses in this neighborhood. Seals asked what the current structural coverage is. Oakden indicated it is around 1,750 feet with a one -car garage. Walsh stated the Council would basically be giving them extra structural coverage for a larger garage. Crosby stated the City has already raised the structural coverage for smaller lots. Printup stated the proposed house would be centered more on the lot and would look over the swimming pool. On the other side of the street the neighbor's house is two-story. Printup stated the streets in this area are very narrow and there is a little bit of a slope on the lot. 17. #18-4000 JEFF MARTINEAU ON BEHALF OF BARBARA GARCIA, 1335 ARBOR STREET, VARIANCES, 7:48 P.M. — 8:26 P.M. — Continued Dankey noted some larger lots have not been given anything additional and that in this situation they have a small lot that is requesting a bunch of variances. Dankey stated they could keep the same footprint or go up to 2,000 square feet. Walsh stated he would be more willing to grant some flexibility if the roofline is kept down. Seals stated the roofline looks tall to her and that a two-story would match some of the other homes in the neighborhood. Dankey commented not having a lawn will also be noticeable. Page 11 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. Printup stated the house will also be centered and there will be more room in the side yard. Walsh noted it will be 600 more square feet than what currently exists. Walsh asked if the shed will be gone. Martineau indicated it will be removed. Crosby moved, Dankey seconded, to deny Application No. 18-4000, Jeff Martineau on behalf of Barbara Garcia, 1335 Arbor Street, with the finding that the standards for one or several variances have not been met. Barnhart noted the applicant has requested the application be tabled to redesign if the Council is not in favor of the proposed design. Martineau requested the City Council table his application. Crosby withdrew his motion. Crosby moved, Dankey seconded, to table Application No. 18-4000, Jeff Martineau on behalf of Barbara Garcia, 1335 Arbor Street. Printup stated in his view the plan before the City Council is better than a redesigned two-story house and that the structural coverage variance will not open up Pandora's Box. Printup stated he understands structural creep but that is why there are variances. Printup stated on a lot like this, it does not make sense to go up. Vote: Ayes 3, Nays 2, Walsh and Printup Opposed. 18. #18-4002 JOHN PATCH O/B/O BERKSHIRE PARTNERS, 2745 KELLEY PARKWAY, CONCEPT PLAN, APARTMENT BUILDING, 8:26 P.M. — 9:00 P.M. Barnhart stated this is a sketch plan review and involves a proposed land use plan and zoning map amendment to allow a 56 -unit apartment building. The site is platted and currently guided for office use and is zoned for Highway Commercial Uses. An apartment building would require an amendment to the Comprehensive Plan and the Zoning Ordinance. The building is designed to meet the height limits of 30 feet, though the final determination will be made when a full grading plan and architectural plans are developed. Parking will be provided both above ground and underground. Approximately 14 spaces of the surface lot are shared with the dentist/medical office to the west. Even with the shared parking, the site meets the parking requirements for the proposed use. Page 12 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. The property will be rezoned to RPUD and tied to the Stonebay development across the street to meet size requirements. Staff anticipates a similar design palette to the Stonebay project. The net development density based on 56 units on the 2.55 -acre parcel would be 21.9 units per acre. The highest density anticipated by the Comprehensive Plan is high density residential at 10 to 15 units per acre. The senior housing project to the east was approved at 20 units per acre. Density at this level will help the City meet its work force housing and density goals established in the Comprehensive Plan and could allow for lower densities elsewhere. Seals asked what is meant by work force housing. Barnhart stated work force housing is not defined in the City Code and that it is likely the people who will be renting will be people who work in the area and perhaps do not have the ability to afford a large home. Barnhart noted the developer is not requesting any subsidy and the City is not offering any. Crosby asked what the rents will be. Patch indicated the rents will be market rate, meaning that the one -bedroom apartments will probably rent in the $1,100 to $1,300 range and the two-bedroom apartments will be between $1,400 to $1,600 per month. Walsh noted Staff has laid out five issues for discussion. Walsh asked whether the Council feels this site should be rezoned to residential. Printup stated one of the reasons it was zoned business was to help keep the density down. Walsh stated higher density on this site would give the City more flexibility on other developments. Walsh noted the Council approved lower density on the Orono Preserve development with the idea that higher density could be built elsewhere. Seals stated she does not believe the residents will want the higher density. 18. #18-4002 JOHN PATCH OB/O BERKSHIRE PARTNERS, 2745 KELLEY PARKWAY, CONCEPT PLAN, APARTMENT BUILDING, 8:26 P.M. — 9:00 P.M. — Continued Walsh noted there is basically the same density with the senior housing and that this building will stay at the same height as Stonebay so it will not look out of place. Dankey commented the density will also impact the school district. Crosby asked what the ramifications are from the Metropolitan Council if they do not approve higher density. Barnhart stated the City will be submitting a Comprehensive Plan Update later this year and that it is a possibility the Metropolitan Council will not approve that if the City does not meet its density and affordable housing goals. Barnhart noted currently there is quite a bit of density in the Navarre area and that higher density in the Navarre area is probably misplaced due to the traffic levels. Barnhart stated the Page 13 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. City should try to provide more affordable housing options and that they are looking at this site as one option. Seals stated there are some areas in Orono that offer affordable housing but that she struggles with the Metropolitan Council dictating what happens in this area. Seals asked what would happen if the City Council does not approve this. Dankey stated the City Council also needs to consider whether Orono is willing to expand the schools as well if higher density is approved. Barnhart stated the school district obtains an understanding of the new growth in the area from the City and that part of the formal Comprehensive Plan Update process does involve the school district. Barnhart stated the question for tonight is whether the City is open to changing the zoning on this site. Walsh noted this development is consistent with the area. Seals stated she is hesitant to allowing the Metropolitan Council to drive the density in Orono since people move out to this area to get away from the higher density. Walsh noted next door there is a senior housing project as well as the Stonebay development, which are basically two apartment complexes. Walsh asked whether the Council agrees that there is justification for changing the zoning. Rief stated based on the Navarre Area Study, there is plenty of office space in the metro area and that it is unlikely someone will come out here and build an office complex. Printup stated the Council might want to re -discuss at a work session the possibility of sending a letter to the Metropolitan Council in conjunction with other cities about their density goals. Printup stated this location is probably more appropriate than in the middle of another neighborhood. 18. #18-4002 JOHN PATCH OB/O BERKSHIRE PARTNERS, 2745 KELLEY PARKWAY, CONCEPT PLAN, APARTMENT BUILDING, 8:26 P.M. — 9:00 P.M. — Continued Walsh stated the Council is looking at changing this site from office to residential and getting credit for the density. Crosby stated he is on the fence because that gives the okay for more density. Barnhart stated the City has identified in the 2030 Comprehensive Plan that higher density will go in the Navarre area. Staff is suggesting higher density should be put on this site rather than in the Navarre area because the rationale is that this is a better location for it. Crosby concurred that if the City is going to have higher density, this would be a better spot for it. Walsh stated as it relates to Item B, it would be consistent with what has already been approved next door and would be in character with the area. Walsh pointed out if this development is approved, the City Page 14 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. could go with lower density elsewhere. Walsh noted the City also does not have the sewer and water issues to deal with at this location. Barnhart noted this site was identified in 2008 for new growth. Barnhart stated out of the seven areas that were identified for growth, all were within the MUSA area. Barnhart noted the City expected Orono Preserve to come in at seven units per acre, which actually came in at three units per acre. If the City still wants to provide access to municipal sewer near the lake and provide sanitary sewer access to Area E, the Metropolitan Council requires that the minimum density be three units per acre in order for the sewer to be extended. In addition, the City anticipated the Eisinger property would be developed at 10 to 15 units per acre but the proposal came in at five units per acre. Barnhart stated the challenge is the City's density rate is dropping, which means the City is in danger of not being able to provide sanitary sewer to the properties on Fox Street and other areas. Barnhart stated the City does not want to see high density along the lake and that this project will help bump the City's density rate up and allow the sanitary sewer to be extended to those identified areas. Barnhart stated Staff is trying to add density in a strategic way as well as providing sanitary sewer where it is deemed appropriate. Seals commented the issue is that the City Council does not want to provide areas for higher density. Barnhart noted the Metropolitan Council has to approve the Comprehensive Plan and that he would be cautious about how that issue is raised with them. Dankey asked whether that density number could ever be renegotiated. Dankey stated the fact that Orono provides a lot of tax dollars to the Metropolitan Council should be given some weight. Barnhart stated the City addressed that density number in 2015 and that the Metropolitan Council modified the number slightly. Barnhart stated zero growth is not an option and that Orono has been building 40 new houses a year for the last 15 years. Barnhart stated Orono has growth but it is not at a rate like Plymouth. 18. #18-4002 JOHN PATCH OB/O BERKSHIRE PARTNERS, 2745 KELLEY PARKWAY, CONCEPT PLAN, APARTMENT BUILDING, 8:26 P.M. — 9:00 P.M. — Continued Walsh asked whether the City Council is okay with the higher density. Crosby stated Staff made some excellent points, and that while he might not like it, he is more comfortable with it. It was the consensus of the City Council to be open to a donation to the park dedication fund in lieu of a 10 percent private recreation space. Walsh stated this proposal is probably the best solution to the City's density number and that he cannot think of another site in Orono where a 60 -unit apartment building can be built. The City Council took no formal action on this item. Page 15 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. (Recess taken from 9:00 p.m. to 9:07 p.m.) 19. #17-384 CITY OF ORONO: TEXT AMENDMENT: RENTAL LICENSING, VACATION RENTAL PROHIBITION Barnhart noted the City Council directed Staff to prepare two ordinances that would prohibit the rental of a residential home for a period less than 30 days and an ordinance that would prohibit short-term rentals but also allow for a resident to rent up to one room of their home to no more than two people for a short term. In response to the workshop discussion and direction, Staff has prepared three draft ordinances: Option A is an ordinance that prohibits short-term rentals and requires a license. Option B is an ordinance that prohibits short-term rentals and does not require a rental license. Option C is an ordinance that enhances the City's existing noise regulations, giving the Orono Police Department more tools with which to evaluate noise issues when they occur. Barnhart noted an email was received over the weekend requesting that up to two bedrooms be allowed to be rented in a person's home. Staff is seeking direction from the City Council on which way they would like to proceed. Dankey questioned how the City would know if someone has four people staying in their house versus one person. Dankey stated in her view the City is trying to legislate rentals for one problem in the community and that it seems like Staff is doing a lot of work for something that has not become a nuisance in the community, especially considering how many people are currently renting out. Mayor Walsh opened the public hearing at 9:11 p.m. 19. #17-384 CITY OF ORONO: TEXT AMENDMENT: RENTAL LICENSING, VACATION RENTAL PROHIBITION — Continued Steve Elliott, 1400 Baldur Park Road, stated he has read the information regarding the meeting tonight and that what struck him is the point that is being missed. Elliott stated the discussion has focused around disrespectful behavior such as noise and lack of parking and the accumulation of trash. Elliott stated those are not the issues and that the real issue is safety to the residents in the neighborhood. Elliott noted he has been living next door to one of these locations and during the ten weeks this past summer that the property has been rented, there have been 8 to 12 people in the residence at one time. That amounts to around 160 twenty -some year-olds who have been in there during that time. Elliott stated some of the guests have been very rude, very disrespectful, wander into his yard and elsewhere, and his daughter does not want to go out in the back yard because she does not feel safe. Elliott stated a safety issue has been created because of what is being allowed. Elliott stated he has also had people knocking on his door asking to buy drugs. Page 16 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. Elliott reiterated that the issue is not about noise and that the real issue is about safety. Elliott stated his daughter and son do not want to be outdoors when it is rented. Elliott indicated he and his son have also been knocked down by a Rotweiler. Elliott stated they do not know who these people are and that this is something that any of the council members would want to live next to. Elliott stated if they had a 15 -year-old son or daughter, they would not be having this discussion and an ordinance would be passed. Walsh stated in the past few years there have been issues raised about sex offenders and that it was said at the time that Orono doesn't have any problems with sex offenders. Walsh stated the Council did not want to have a problem and then pass an ordinance. Walsh stated the City Council passed that ordinance and soon after that a number of other communities followed Orono's lead. Walsh stated in his opinion this is along the same lines and that it is a philosophical issue and what type of community Orono wants to be. Walsh stated it comes down to whose property rights are more important and that the City has the right to regulate rentals. Jeanne Carter, 2780 Shadywood Road, stated she is here tonight to speak in support of Staff's recommendation which does not support an ordinance amendment that prohibits short-term rentals. Carter noted Staff's recommendation states that "prohibiting and severely restricting the short-term rental of a property owners' home impacts their property rights, actively punishes the 99 percent of property owners and renters that are respectful because of the one percent that does not." Carter stated she very much sympathizes with the gentleman who just spoke and that it is a horrible situation to be in because in her view that is the one problem the city faces. Carter stated it seems like common sense to her that the City Council does not go overboard on this and that there is a different way to handle this. Carter stated if they make a law that requires someone to have a minimum of 30 -day rentals, they are actually encouraging a transient community. Carter stated the longer someone stays in a property, the more comfortable they get and the more likely they are to have bad behavior. Carter commented this particular rental property seems to be quite the exception to the norm, but the City already has rules and laws to deal with some of those issues. Carter indicated she would like to see those laws continue to be enforced for those individuals who are affected by that. 19. #17-384 CITY OF ORONO: TEXT AMENDMENT: RENTAL LICENSING, VACATION RENTAL PROHIBITION — Continued Carter noted people come into the community for all kinds of reasons and that there are not very many accommodations around the lake. Carter stated the type of guests that they have are coming to the community because they grew up here and they are visiting friends and family, attending weddings, funerals, and so on. Carter commented she is not a landlord and that she does not want all the problems that come along with being a landlord. Carter stated in her view the City does not want to encourage more transient residency in the community, which is her concern with Options A and B. Carter encouraged the City Council to use the tools that they already have to deal with this problem property and let everyone else get on with doing their thing. Richie Anderson, 3205 Crystal Bay Road, stated he is trying to figure out why people in Orono have to rent their homes out to make extra money and that perhaps they should move elsewhere. Anderson stated it is basically the same as renting a boat slip out. Anderson stated he stands with his brother, because if it was his house and his kids, he would hope someone would stand with him to oppose it. Page 17 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. Anderson questioned whether it is actually one percent that cause problems. Anderson stated the situation will likely only get worse. Anderson noted on his street there are people renting out dock slips and people in his neighborhood that he does not know where there are young kids playing. Anderson stated the ordinance is about being proactive and it maybe will even save a life. Anderson noted the neighbors' children cannot go outside without being accosted. Anderson stated the City has to stand up for a situation like that because it could be their next-door neighbor. Dankey stated sometimes it is their next-door neighbor but that they are only there for a short period of time. Anderson asked Council Member Dankey what she would do in that situation. Dankey indicated she has had bad neighbors before who were there for a longer period of time. Dankey stated it is good to try to talk to them and that there likely is one person in the group who will probably say that they won't bother you. Dankey stated she does have Vrbo in her neighborhood and that the people have been doing it for five to ten years. Anderson asked Council Member Dankey what she plans to do about this problem property. Dankey noted no one has complained about it to the City for a year. Anderson stated the attitude is that the City does not do anything unless there is a complaint. When someone complains about their neighbor, they can be targeted. Anderson noted the City does not even put a stop work order on a place that does not have a work permit unless someone complains. Anderson noted someone cannot complain anonymously anymore. Anderson stated his neighbor rents out his boat slip and he does not say anything about it because he has six months in the wintertime where he has to be a good neighbor. Anderson noted in this situation the neighbors do not even have the opportunity to talk to the property owner and that someone has to stick up for them. 19. #17-384 CITY OF ORONO: TEXT AMENDMENT: RENTAL LICENSING, VACATION RENTAL PROHIBITION — Continued Dankey stated in her view there is another way to deal with it and that when there is a problem happening, the City should deal with it then. Anderson asked why there has to be rentals in homesteaded properties. Anderson noted they are not paying more in taxes to be a rental property. Dankey stated she has rented for years through Vrbo and that it is one way to get to a community where there are not hotels. Anderson noted there are hotels in the area and that the City does not have to allow this. Dankey commented most people are very conscientious and do not cause problems. Anderson stated if the property is not homesteaded, it should be taxed differently. Page 18 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. Crosby stated the City does not know whether the property is homesteaded. Dankey stated there could be problems even if the City legislates it. Walsh commented the City Council can try to help mitigate the problem situations. Anderson stated it is no different than the apartment building that was being discussed earlier, which will be non -homesteaded property. Bill Anderson, 1408 Baldur Park Road, stated the last thing to do is to wait until something happens because it will get ugly if something happens. Anderson stated they have speeding cars down the street and the problems with the trash is basically unenforceable. Anderson stated the real issue is the safety to the residents and the speed of the vehicles. Anderson stated he would encourage the City Council to do what neighboring cities have done, noting that the City of Shorewood has banned it completely. Anderson stated he understand Mrs. Carter's situation and that it is wonderful if she can rent out a room in her house and have people she does not know be in her home. Anderson stated there are a number of hotels in the area within a 10 -minute drive of Lake Minnetonka and that the lack of accommodations is not an issue. Anderson encouraged the Council to take the safe route, make the right decision, and approve an ordinance. Mayor Walsh closed the public hearing at 9:28 p.m. Crosby stated he is very supportive of public safety and being proactive. Crosby stated Orono is not a transient community but a bedroom community. Crosby indicated he is in favor of making it 30 days and requiring a license. Crosby stated he is open to a double room exemption on owner -occupied homes. 19. #17-384 CITY OF ORONO: TEXT AMENDMENT: RENTAL LICENSING, VACATION RENTAL PROHIBITION — Continued Crosby stated in his opinion this issue is important. The residents do not know who these people are, and if it was happening next to any of them, it would be a problem. Crosby stated when it happens to their neighbors on Baldur Park Road, it is a problem. Crosby stated the renters have worn out their welcome and that Orono is not the community for Vrbos. Seals stated if the City requires a license, there can be some minimum rules established and the City can mitigate some of the costs that way. In addition, the City would also have an understanding of who has rental properties. Seals stated the City could also consider allowing a certain percentage of properties to be long-term rentals. Seals stated Orono is not a community that has a lot of hotels and that should be looked at. Seals indicated she does not really like any of the options because she does not feel they meet what the City is looking for. Seals stated requiring a license would help cover the City's costs and that she would like to see, regardless of it being long or short-term rentals, the possibility of the property owner losing Page 19 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. their license if they receive so many complaints. Seals stated it is super hard to regulate noise and that it is almost a moot point. Crosby stated he would be okay with enhancing Option A. Crosby noted Option A requires a license, a 30 -day stay, and that he would willing to be flexible for owner -occupied. Walsh stated he also likes the license requirement and that he would recommend revisiting the license component in six months to see how it is working versus saying three strikes and you are out. Walsh stated the license would also allow the City to have a better idea of what is going on in the community. In addition, the license fee will help cover some of the costs. Walsh stated he also agrees with the 30 days and that the City can deal with violations later once they have a better idea of how the ordinance is working. Seals stated in her view there has to be someone managing the properties that resides in the state so the City has someone to contact in the event there is a problem. Dankey stated in her view 60 minutes is not ample time for someone to respond. Walsh concurred that it would be difficult to require someone to respond within 60 minutes, but that having contact information for the property is a good place to start. Walsh stated the City can always revisit it and build on it. Dankey noted some of her friends who have rented for longer than 30 days have been the people who cannot get the renters out of their house. Walsh stated short-term and long-term landlords have the same legal obligations. Dankey stated a short-term lease is very different. 19. #17-384 CITY OF ORONO: TEXT AMENDMENT: RENTAL LICENSING, VACATION RENTAL PROHIBITION — Continued Walsh stated someone would still have to go to court even with a short-term lease. Dankey stated one of her neighbors has always rented out a portion of her house and that a 30 -day Vrbo is ridiculous. Dankey stated she would rather have all or nothing and that no one is going to rent for 30 days through Vrbo. Dankey questioned how the City is going to be able to legislate one or two rooms in someone's house. Crosby pointed out the homes have to be owner -occupied. Dankey stated that does not mean the owner will be there and that the City will not know. Walsh stated in his view they have to start somewhere and gather information as they go. Carter asked how the 30 -day minimum will be enforced. Carter stated the properties on Big Island have a business model to rent out primarily in the summer. Page 20 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. Walsh stated what the Council is talking about is requiring the property owner obtain a license, which will give the City a better idea of how many properties are being rented out. Walsh stated if there is a problem, the City will send a letter to the property owner asking them to take care of the problem, and then if the problem is not resolved, then it will be necessary to follow a process to deal with it. Walsh stated the ordinance may not solve everything right away, but that they have to start somewhere. Carter asked how that will be communicated to the people who are doing the Vrbos. Carter stated there are a number of people who run under the Vrbo model versus someone renting a room out. Walsh stated the sites can be searched and those will be the easy ones to notify. Mattick stated the City Council should also decide on a starting date. Carter stated a number of the Vrbo folks are probably already booked up for the summer so that group of people will be greatly impacted. Carter stated those rentals could be a significant source of income and that she is concerned for those folks because that is a legitimate business for them. Carter stated those people may have purchased the property for that intent and that the City is infringing on people's property rights. Crosby stated they will need to go into the commercial rental business then. Crosby moved to approve Option A and direct Staff to draft an ordinance amending the Orono Municipal Code regarding rental licensing and short-term rentals and to allow residents to rent up to two rooms of their owner -occupied homesteaded property to no more than two people, with the ordinance going into effect in 30 days. Rief stated Staff would not be able to meet the 30 days. 19. #17-384 CITY OF ORONO: TEXT AMENDMENT: RENTAL LICENSING, VACATION RENTAL PROHIBITION — Continued Crosby stated the City can give them 30 days after it is approved. City Attorney Mattick suggested the ordinance go into effect April 1. Seals questioned if that is enough time realistically and that summertime is likely the problematic time. Mattick stated 30 days is better than none and that people who run Vrbos likely would want more time. Crosby stated the sooner the ordinance goes into effect the better because it gives people more time to make arrangements. Printup seconded the motion. Walsh suggested looking at the ordinance in six months and then again in 12 months. Page 21 of 22 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 12, 2018 7:00 o'clock p.m. Printup stated parking should not be an issue with the one or two room exemption. Printup asked whether they want to put an off-street parking restriction in there. Barnhart indicated that language is already in the draft ordinance. Seals stated at some point there needs to be a discussion about the possibility of someone losing their rental license if the City receives too many complaints. VOTE: Ayes 4, Nays 1, Dankey Opposed. MAYOR/COUNCIL REPORT Seals stated she had nothing to report. Crosby noted his neighbor, Sidney Moren, is on the U.S. Olympic hockey team and that she is making Orono proud. Walsh commented he was in Chicago the past weekend when they got 10 inches of snow and that it is nice to be back home. CN111`/:\7u1Q1K*107rCIIR • RI • Rief had nothing to report. CITY ATTORNEY'S REPORT 20. CLOSED MEETING: Crosby moved, Seals seconded, to enter into closed session based on attorney-client privilege to discuss pending litigation. VOTE: Ayes 5, Nays 0. /:V1JZIlf 3L& I L11 Y Crosby moved, Seals seconded, to adjourn the Orono City Council meeting at 9:51 p.m. VOTE: Ayes 5, Nays 0. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor Page 22 of 22 AGENDA ITEM Item No.: 2 Item Description: Claims/Bills Date: February 26, 2018 Presenter: Ron Olson Agenda Consent Agenda Finance Director Section: 1. Purpose. The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 109051 to 109121, totaling $239,465.08. 3. Noteworthy Payments. Vendor Amount Description of Payment Payment for engineering services provided in January. #109058 Bolton & Menk $82,735.00 Including the feasibility study for Old Crystal Bay Road and costs for 2018 road projects. #109076 Health Partners $53,294.50 Payment for one month of employee health insurance. Includes both City and Employee share of the premiums. #109120 Xcel Energy $15,536.55 Payment for one month of electrical service. 4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits A. Check Register Prepared By: J-11(9 Reviewed By: -TjZ Approved By: -19 City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 2/13/2018 - 2/26/2018 Feb 22, 2018 11:29AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Advance Auto Parts 02/26/2018 109053 6974-312083 701-49800-402 Belt Tensioner Building & Zoning 125.99 Advance Auto Parts 02/26/2018 109053 6974-312108 701-49800-402 Electrical Plug Storm Water 19.08 Advance Auto Parts 02/26/2018 109053 6974-312150 701-49800-402 Engine Belt Pulley Engineering 36.01 Total 109053: 02/26/2018 109058 0213808 602-16500 2017 Sewer Improvements 181.08 ADVANCED FIRSTAID INC 02/26/2018 109054 0118-745 101-42110-221 PowerheartAED Defibrillator Police Department 428.00 Total 109054: 02/26/2018 109058 0213811 101-43280-304 825 Old Crystal Bay Road, 18-3996 Special Services 428.00 Advanced Imaging Solutions 02/26/2018 109055 INV158337 101-41900-401 Printers 2/18 Central Services 98.27 Advanced Imaging Solutions 02/26/2018 109055 INV158337 101-42110-401 Printers 2/18 Police Department 98.27 Advanced Imaging Solutions 02/26/2018 109055 INV158337 602-49450-401 Printers 2/18 Sewer 49.13 Total 109055: 02/26/2018 109058 0213814 601-49400-304 GIS Water Water 245.67 ASPEN EQUIPMENT 02/26/2018 109056 10185972 701-49800-402 Unit 424 Salt Sensor Engineering 405.20 Total 109056: 02/26/2018 109058 0213814 101-42400-304 Comp Plan Building & Zoning 405.20 BIFFS INC 02/26/2018 109057 W667282 234-45680-319 ADA, Service, HandSani-Lurton Park- 2018 Engineering 62.50 Total 109057: 02/26/2018 109058 0213816 602-16500 2018 Sewer Improvement 62.50 BOLTON & MENK INC. 02/26/2018 109058 0213806 601-49400-304 GIS Water Water 64.00 BOLTON & MENK INC. 02/26/2018 109058 0213806 101-42400-304 Comp Plan Maps Building & Zoning 1,056.00 BOLTON & MENK INC. 02/26/2018 109058 0213807 651-49910-304 GC Drainage Storm Water 204.00 BOLTON & MENK INC. 02/26/2018 109058 0213807 101-43170-304 General Engineering Engineering 1,400.00 BOLTON & MENK INC. 02/26/2018 109058 0213808 602-16500 2017 Sewer Improvements 4,295.00 BOLTON & MENK INC. 02/26/2018 109058 0213810 101-43280-304 3635 Togo Road, 18-3994 Special Services 780.00 BOLTON & MENK INC. 02/26/2018 109058 0213811 101-43280-304 825 Old Crystal Bay Road, 18-3996 Special Services 420.00 BOLTON & MENK INC. 02/26/2018 109058 0213812 101-43280-304 Southways Development, 18-3999 Special Services 960.00 BOLTON & MENK INC. 02/26/2018 109058 0213813 101-43280-304 1020 Mooney Lake Drive Special Services 60.00 BOLTON & MENK INC. 02/26/2018 109058 0213814 602-49450-304 GIS Sewer Sewer 132.00 BOLTON & MENK INC. 02/26/2018 109058 0213814 601-49400-304 GIS Water Water 96.00 BOLTON & MENK INC. 02/26/2018 109058 0213814 101-43170-304 GIS General Fund Engineering 706.00 BOLTON & MENK INC. 02/26/2018 109058 0213814 101-42400-304 Comp Plan Building & Zoning 864.00 BOLTON & MENK INC. 02/26/2018 109058 0213815 101-43170-304 General Engineering Engineering 66.00 BOLTON & MENK INC. 02/26/2018 109058 0213816 602-16500 2018 Sewer Improvement 188.00 BOLTON & MENK INC. 02/26/2018 109058 0213817 435-48971-304 2018 Street Improvements 38,986.00 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 2/13/2018 - 2/26/2018 Feb 22, 2018 11:29AM Payee BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC BOLTON & MENK INC Total 109058: BRAD SCHOENHERR Total 109059: BUDGET PRINTING Total 109060: CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON CAMPBELLKNUTSON Total 109061 CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount 02/26/2018 109058 0213818 435-48970-304 Bederwood Easement 02/15/2018 2,746.00 02/26/2018 109058 0213820 225-45200-304 Big Island Master Plan 101-42110-402 6,635.00 02/26/2018 109058 0213821 101-42400-304 Comp Plan Building & Zoning 1,740.00 02/26/2018 109058 0213823 435-48967-304 Fox Street Improvements 460.00 02/26/2018 109058 0213824 402-48055-304 OCB Feasibility Study OCB Road Reconstruction 20,017.00 02/26/2018 109058 0213825 651-16500 Old Long Lake Road Ravine 434.00 02/26/2018 109058 0213826 601-49400-304 Water Supply Water 426.00 82,735.00 02/26/2018 109059 020218 101-42110-212 #250 Fuel, Super Bowl Detail Police Department 20.87 20.87 02/26/2018 109060 6581 601-49400-322 UPS package Sent Water 13.00 13.00 02/26/2018 109061 145 101-41600-307 CBA Law/Legal Services 1,286.50 02/26/2018 109061 145 101-41600-307 General legal Review/Staff Law/Legal Services 1,620.50 02/26/2018 109061 2717-004G 1 101-42110-307 Police Matters 1/2018 Police Department 1,180.36 02/26/2018 109061 2717-150G-7 101-41600-307 General legal Review 01/2018 Law/Legal Services 2,323.50 02/26/2018 109061 2717-201G-6 101-41600-307 Recordings 2/2018 Law/Legal Services 67.50 02/26/2018 109061 2717-472G-7 601-49400-307 Chlorine Release Water 62.00 02/26/2018 109061 2717-473G-1 101-41600-307 General legal Review 01/2018 Law/Legal Services 2,852.00 02/26/2018 109061 2717-800G-2 101-42400-307 Staff Meetings 1/18 Building & Zoning 651.00 02/26/2018 109061 2717-801G-2 101-41600-307 Council Meetings 1/2018 Law/Legal Services 635.50 02/26/2018 109061 2717-802G-2 101-42400-307 B&Z Assistance 1/2018 Building & Zoning 603.50 02/26/2018 109061 2717-803G-2 101-41600-307 Ordinances 1/2018 Law/Legal Services 341.00 02/15/2018 108971 379772 101-42400-208 02/15/2018 108971 AC 01-22-18 101-41110-439 02/15/2018 108971 AC 01-31-18 225-45200-304 02/15/2018 108971 AC 1-22-18 101-41110-439 02/15/2018 108971 CF 1-29-18 101-42110-402 02/15/2018 108971 DK 1/17/18 101-41900-221 02/15/2018 108971 DK 1-12-18 101-41900-221 02/15/2018 108971 DK 1-18-18 101-41900-221 NFPA 13: Standard for Installation of Sprinkler Syste Building & Zoning cookies for cc meetings Mayor & Council Facebook Survey Boost Charge 1-22-18 WS Food Mayor & Council carwash for #235 Police Department Computer Equipment Central Services Tech Equipment Central Services Tech Equipment Central Services 119.95- 7.98- 10.00- 54.52- 10.00- 89.95- 18.06- 42.99- City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 2/13/2018 - 2/26/2018 Feb 22, 2018 11:29AM Payee CARDMEMBER SERVICE CARDMEMBER SERVICE Total 108971: CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE CARDMEMBER SERVICE Total 109051: Check Check Invoice Invoice GL Account Description Department Issue Date Number Number 02/15/2018 108971 RO 1-22-18 101-41300-489 Flower for New Baby Administration 02/15/2018 108971 SCOTT 1-9-1 101-41900-489 Air Compressor Central Services 02/15/2018 109051 379772 101-42400-208 02/15/2018 109051 AC 01-22-18 101-41110-439 02/15/2018 109051 AC 01-31-18 225-45200-304 02/15/2018 109051 AC 1-22-18 101-41110-439 02/15/2018 109051 CF 1-29-18 101-42110-402 02/15/2018 109051 DK 1/17/18 101-41900-221 02/15/2018 109051 DK 1-12-18 101-41900-221 02/15/2018 109051 DK 1-18-18 101-41900-221 02/15/2018 109051 RO1-22-18 101-41300-489 02/15/2018 109051 SCOTT 1/9/ 101-41900-489 02/15/2018 109051 SCOTT 1-9-1 101-41900-489 NFPA 13: Standard for Installation of Sprinkler Syste Building & Zoning cookies for cc meetings Mayor & Council Facebook Survey Boost Charge 0021518 1-22-18 WS Food Mayor & Council carwash for #235 Police Department Computer Equipment Central Services Tech Equipment Central Services Tech Equipment Central Services Flower for New Baby Administration Void Invoice Central Services Air Compressor Central Services Invoice Amount 66.90- 429.02- 849.37- 119.95 7.98 10.00 54.52 10.00 89.95 18.06 42.99 66.90 429.02- 429.02 420.35 CARDMEMBER SERVICE 02/26/2018 109062 0021518 101-41500-433 MN GFOA Membership Finance Department 50.00 CARDMEMBER SERVICE 02/26/2018 109062 020618 101-42110-439 Frames for Awards Banquet Police Department 37.07 CARDMEMBER SERVICE 02/26/2018 109062 020718 101-42110-437 Meals for Farniok/Demonski while at St. Cloud Drivi Police Department 16.84 CARDMEMBER SERVICE 02/26/2018 109062 020818 101-42110-226 Dress clothing for court appearance - Matt Siltala Police Department 482.31 CARDMEMBER SERVICE 02/26/2018 109062 021218 101-41110-439 Cookies for CC Meeting 2/12/18 Mayor & Council 6.99 CARDMEMBER SERVICE 02/26/2018 109062 021318 101-42110-437 Training (Stensrud) Police Department 225.00 CARDMEMBER SERVICE 02/26/2018 109062 021518 101-42110-437 Jane Szczepanik Death Inv Conference - BCATraini Police Department 150.00 CARDMEMBER SERVICE 02/26/2018 109062 02152018 101-42110-437 Jason Barnes Death Inv Conference - BCA Training Police Department 150.00 CARDMEMBER SERVICE 02/26/2018 109062 022118 101-42110-439 Reserve Awards/Recognition Banquet Police Department 295.08 CARDMEMBER SERVICE 02/26/2018 109062 120817 101-45200-225 Bench dedication plaque for Navarre Playground Pa Parks 143.09 CARDMEMBER SERVICE 02/26/2018 109062 122217 101-41300-439 Flowers for new child - Jason Goehring Administration 64.40 CARDMEMBER SERVICE 02/26/2018 109062 21218 101-41300-439 Welcome Maggie Ung Administration 30.09 CARDMEMBER SERVICE 02/26/2018 109062 21318 101-41300-439 Welcome Maggie Fruit & Juice Administration 16.14 Total 109062: 1,667.01 CECE S SIGNS 02/26/2018 109063 7631 101-45200-225 Park Signs Parks 377.50 Total 109063: 377.50 CENTURY LINK 02/26/2018 109064 020418 601-49400-321 Water Plant Phone/Internet 2/4-3/3/17 Water 376.10 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 2/13/2018 - 2/26/2018 Page: 4 Feb 22. 2018 11:29AM Department Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number 90.00 - Police Department 46.28 Police Department 865.80 912.08 Total 109064: 21.92 Central Services 10.80 32.72 CHARLES CUDD 02/26/2018 109065 022018 101-22205 Escrow Refund 3800 Casco Avenue Total 109065: 90.00 Golf Course 21.29 21.29 CHRISTINE MATTSON 02/15/2018 108978 1-27-18 PIES 101-41300-489 Food Items- EmployeeRecognition Event Total 108978: 242.50 CHUNKS LAKESHORE AUTO 02/26/2018 109066 0015397 101-42110-402 #246 Service CHUNKS LAKESHORE AUTO 02/26/2018 109066 0015427 101-42110-402 Replace/retest alternator on #242 Total 109066: CINTAS CORPORATION 02/26/2018 109067 4003959273 101-41900-401 Gray Mats and Air Svc CINTAS CORPORATION 02/26/2018 109067 4003959331 101-41900-401 Gray Mats for 2780 Kelley Pkwy Total 109067: CLINT SCHUMANN 02/26/2018 109068 020818 101-43000-226 Safety Toe Shoes Total 109068: COUNTRY CAKE CUPBOARD 02/15/2018 109052 012718 101-41300-489 pies for employee recognition event Total 109052: CULLIGAN 02/26/2018 109069 013118 101-45210-403 softener rental Total 109069: EARL F ANDERSON & ASSOC 02/26/2018 109070 0116702 -IN 101-43000-224 Traffic Roll Up Sign Supports Total 109070: ECM PUBLISHERS INC 02/26/2018 109071 570553 101-42400-340 February 20 PH ECM PUBLISHERS INC 02/26/2018 109071 572508 101-45210-340 Publ Online Multi Positions Page: 4 Feb 22. 2018 11:29AM Department Invoice Amount 376.10 2,500.00 2,500.00 Administration 90.00- 90.00 - Police Department 46.28 Police Department 865.80 912.08 Central Services 21.92 Central Services 10.80 32.72 Public Works Department 199.99 199.99 Administration 90.00 90.00 Golf Course 21.29 21.29 Public Works Department 125.65 125.65 Building & Zoning 89.40 Golf Course 242.50 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 2/13/2018 - 2/26/2018 Check Check Invoice Invoice GL Account Description Department Payee Issue Date Number Number Total 109071: FRESHWATER SOCIETY 02/26/2018 109072 20180206D 101-43000-437 Road Salt Syposium Plymouth Creek Center 02081 Public Works Department Total 109072: G & K SERVICES 02/26/2018 109073 6006104178 101-43000-226 uniforms Public Works Department G & K SERVICES 02/26/2018 109073 6006115376 101-43000-226 uniforms Public Works Department G & K SERVICES 02/26/2018 109073 6006892956 101-43000-226 uniforms Public Works Department Total 109073: GREEN LIGHTS RECYCLING IN 02/26/2018 109074 18-1417 101-41900-404 light bulb disposal Central Services GREEN LIGHTS RECYCLING IN 02/26/2018 109074 18-1417 101-43000-404 light bulb disposal Public Works Department Total 109074: H & L MESABI 02/26/2018 109075 75473 701-49800-224 Snow Plow Curb Runners Total 109075: HEALTH PARTNERS 02/26/2018 109076 79086711 101-21706 Health Insurance 3/2018 HEALTH PARTNERS 02/26/2018 109076 79086711 101-15998 Health Insurance 3/2018 HEALTH PARTNERS 02/26/2018 109076 79086711 101-42110-135 Health Insurance 3/2018 Police Department Total 109076: HENNEPIN COUNTY ATTORNEY 02/26/2018 109077 1000103947 101-41600-309 Jail charges -01/18 Law/Legal Services Total 109077: HENNEPIN COUNTY CHIEFS OF 02/26/2018 109078 013118 101-42110-433 2018 Membership Police Department Total 109078: HENNEPIN COUNTY INFOR TE 02/26/2018 109079 1000104153 101-43000-414 Radio Communication -01/18 Public Works Department Total 109079: Page: 5 Feb 22, 2018 11:29AM Invoice Amount 331.90 270.00 270.00 78.13 63.73 63.73 205.59 92.55 92.56 185.11 580.00 580.00 46,485.00 53,294.50 225.00 225.00 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 2/13/2018 - 2/26/2018 Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number HENNEPIN COUNTY SHERIFF 02/26/2018 109080 1000104122 101-42110-414 Radio Fees -Jan 2018 Total 109080: JANE SZCZEPANIK 02/26/2018 109081 020718 101-42110-439 Court Downtown Mpls, Jimmy Johns JANE SZCZEPANIK 02/26/2018 109081 020818 101-42110-437 Training St. Paul, Tom Reid's Total 109081: JLR GARAGE DOOR SERVICE 1 02/26/2018 109082 56107 101-42110-404 garage door Repair PD Total 109082: John Sherman 02/26/2018 109083 020818 999-10015 Refund John Sherman Total 109083: KENNEDY & GRAVEN CHARTE 02/26/2018 109084 021218 101-41110-433 2018 SRA Membership Total 109084: KENNETH N POTTS PA 02/26/2018 109085 020818 231-45650-307 2005 Honda -attorney fees Total 109085: LAFAYETTE CLUB 02/26/2018 109086 772-1 101-42110-439 Orono Police Awards Banquet Total 109086: MANSFIELD OIL COMPANY 02/26/2018 109087 20605141 701-49800-212 Unleaded Fuel MANSFIELD OIL COMPANY 02/26/2018 109087 20605142 101-42110-212 Diesel Fuel Total 109087: MET COUNCIL ENVIRONMENTA 02/26/2018 109088 1078061 602-49450-383 Wastewater Service 3/2018 Total 109088: Department Police Department Police Department Police Department Police Department Mayor & Council Police Department Police Department Sewer MHSRC/Range 02/26/2018 109089 629430-6162 101-42110-437 EVOC Law Enforcement Trg-J. Dembouski, C. Farni Police Department Page: 6 Feb 22. 2018 11:29AM Invoice Amount 28.58 385.00 385.00 218.25 218.25 443.00 830.00 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 2/13/2018 - 2/26/2018 Feb 22, 2018 11:29AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount Total 109089: 830.00 MINNEAPOLIS OXYGEN COMPA 02/26/2018 109090 20054776 101-42110-221 Medical Oxygen Police Department 95.71 Total 109090: 95.71 MINNESOTA EQUIPMENT 02/26/2018 109091 P65148 101-45210-402 Oil Filter Golf Course 31.89 MINNESOTA EQUIPMENT 02/26/2018 109091 P65152 101-45210-212 Oil Golf Course 80.52 MINNESOTA EQUIPMENT 02/26/2018 109091 P65183 101-43000-221 Pole Saw Bar/Chain Public Works Department 60.85 MINNESOTA EQUIPMENT 02/26/2018 109091 P65196 101-43000-224 Chainsaw Oil Public Works Department 15.75 Total 109091: 189.01 MN CHIEF OF POLICE ASSN 02/26/2018 109092 8016 101-42110-437 ETI registration C Fischer Police Department 455.00 Total 109092: 455.00 MN DEPT OF REVENUE -WIRE 02/26/2018 109093 013118 101-34210 Sales Tax 1/2018 7.00 MN DEPT OF REVENUE -WIRE 02/26/2018 109093 013118 101-34650 Sales Tax 1/2018 10.00 MN DEPT OF REVENUE -WIRE 02/26/2018 109093 013118 601-39610 Sales Tax 1/2018 164.00 MN DEPT OF REVENUE -WIRE 02/26/2018 109093 013118 601-20806 Sales Tax 1/2018 875.00 MN DEPT OF REVENUE -WIRE 02/26/2018 109093 013118 101-37910 Sales Tax 1/2018 13.00 Total 109093: 1,069.00 MOUND TRUE VALUE 02/26/2018 109094 150151 101-42110-404 PD1 Dept Lights Police Department 11.99 MOUND TRUE VALUE 02/26/2018 109094 150286 101-42110-201 Kitchen Supplies Police Department 13.96 Total 109094: 25.95 MUNICIPAL CODE CORPORATI 02/26/2018 109095 00302959 101-41900-352 Supplemental Pamphlet Central Services 416.36 MUNICIPAL CODE CORPORATI 02/26/2018 109095 00302978 101-41900-352 Freight charges for Supplemental Pamphlet Central Services 13.26 MUNICIPAL CODE CORPORATI 02/26/2018 109095 00303072 101-41900-352 4 Copies of Code Central Services 895.81 Total 109095: 1,325.43 NAPA Auto Parts 02/26/2018 109096 3270-389018 701-49800-402 Air & Oil Filter - Task 14680, Unit 431 126.32 NAPA Auto Parts 02/26/2018 109096 3270-389173 101-43000-404 Exhuast System Maint Bay Public Works Department 25.98 NAPA Auto Parts 02/26/2018 109096 3270-389591 701-49800-402 Repair 2008 Ford F550 Belt 164.97 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 2/13/2018 - 2/26/2018 Feb 22, 2018 11:29AM Total 109096 NEWEGG INC Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number NEWEGG INC 02/26/2018 NAPA Auto Parts 02/26/2018 109096 3270-389620 701-49800-402 Engine Serpentine Belt NAPA Auto Parts 02/26/2018 109096 3270-389817 701-49800-403 Brake Away Kit Accessories NAPA Auto Parts 02/26/2018 109096 3270-389873 701-49800-402 Returns NAPA Auto Parts 02/26/2018 109096 3270-390015 701-49800-403 Air Filter NAPA Auto Parts 02/26/2018 109096 3270-390017 701-49800-403 Air Filter - JD NAPA Auto Parts 02/26/2018 109096 3270-390091 701-49800-402 Wiper Blade NAPA Auto Parts 02/26/2018 109096 3270-390192 701-49800-402 Trailer Hitch Pin NAPA Auto Parts 02/26/2018 109096 3270-391838 701-49800-402 Halogen Sealed Beams - Task 15040 NAPA Auto Parts 02/26/2018 109096 3270-392558 101-43000-240 Flint Torch Lighter for Shop Total 109096 NEWEGG INC 02/26/2018 109097 1301081776 101-42110-221 NEWEGG INC 02/26/2018 109097 1301084965 101-41900-221 NEWEGG INC 02/26/2018 109097 1301088663 101-41900-221 NEWEGG INC 02/26/2018 109097 1301090948 101-41900-221 NEWEGG INC 02/26/2018 109097 1301090948 101-42110-221 Total 109097: NOVA COMMUNICATIONS 02/26/2018 109098 120327 Total 109098: O SULLIVANS HOLIDAY 546 02/26/2018 109099 013118 Total 109099: O SULLIVANS HOLIDAY 547 02/26/2018 109100 013118 Total 109100: Dell Laptop Battery Monitors Power Adapters Male to Female Video Adapter Male to Female Video Adapter 101-41900-401 Admin software on new laptop 101-42110-402 01/18 Car Washes 101-42110-402 01/18 Car Washes OFFICE DEPOT 02/26/2018 109101 1021651570 101-42110-201 Markers OFFICE DEPOT 02/26/2018 109101 1021652980 101-42110-201 Office Supplies OFFICE DEPOT 02/26/2018 109101 1050922600 101-42110-201 Memory Card OFFICE DEPOT 02/26/2018 109101 1050924020 101-42110-201 Flash Memory Card OFFICE DEPOT 02/26/2018 109101 1050924030 101-42110-201 Office Supplies Total 109101 Department Invoice Amount 33.66 8.69 138.65- 41.51 41.51 23.49 9.98 21.98 Public Works Department Police Department 59.49 Central Services 159.98 Central Services 39.78 Central Services 10.85 Police Department 32.55 302.65 Central Services 45.00 5.09 45.00 Police Department 132.00 Police 132.00 Police Department 216.69 216.69 Police Department 5.09 Police Department 48.48 Police Department 114.30 Police Department 19.34 Police Department 30.89 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 2/13/2018 - 2/26/2018 Feb 22, 2018 11:29AM Total 109107 STREICHERS POLICE EQUIP Check Check Invoice Invoice GL Account Description Payee Issue Date Number Number 101-42110-226 Tactical Keyring HOlder ORONO ROTARY 02/26/2018 109102 021318 101-42110-433 2018 Membership Total 109102: 02/26/2018 109108 11300117 101-42110-240 Pouch PIRTEK 02/26/2018 109103 S2644979.00 701-49800-403 Hydraulic Hose Replacement PIRTEK 02/26/2018 109103 S2648486.00 701-49800-402 Hose -Assemply and Cleaning PIRTEK 02/26/2018 109103 S2649053.00 701-49800-402 Supply Hose Sleeve Total 109103: RANDYS SANITATION INC 02/26/2018 109104 011918 101-41900-404 Jan/2018 Trash Svcs RANDYS SANITATION INC 02/26/2018 109104 011918 101-45200-404 Jan/2018 Trash Svcs Total 109104: RDO EQUIPMENT 02/26/2018 109105 P37660 701-49800-403 Parts for Backhoe RDO EQUIPMENT 02/26/2018 109105 W43199 101-43000-403 backhoe repair Total 109105: SIMPLEX GRINNELL 02/26/2018 109106 84487628 101-42110-404 Dry Sprinkler System 3 Year Air Test SIMPLEX GRINNELL 02/26/2018 109106 84487664 101-41900-404 Sprinkler System Adjust Air Pressure SIMPLEX GRINNELL 02/26/2018 109106 84531144 101-42110-404 Replace sprinkler head Total 109106: Steve Gerber 02/26/2018 109107 022018 101-22205 Escrow Refund 30 Orono Orchard Road North Total 109107 STREICHERS POLICE EQUIP 02/26/2018 109108 11298520 101-42110-226 Shirts STREICHERS POLICE EQUIP 02/26/2018 109108 11299114 101-42110-226 Tactical Keyring HOlder STREICHERS POLICE EQUIP 02/26/2018 109108 11299303 101-42110-226 Under Shirt Vest STREICHERS POLICE EQUIP 02/26/2018 109108 11300117 101-42110-240 Pouch STREICHERS POLICE EQUIP 02/26/2018 109108 11300415 101-42110-226 Radio Holder STREICHERS POLICE EQUIP 02/26/2018 109108 11300595 101-42110-226 Streamlight Stinger Replacement Total 109108: THE HOME DEPOT 02/26/2018 109109 010918 101-41900-489 Air Compressor for City Hall Department Invoice Amount Police Department 1,200.00 66.48 324.79 22.85 Central Services 325.69 Parks 403.04 728.73 Public Works Department 425.70 438.68 Police Department 521.70 Central Services 258.00 Police Department 273.00 1,052.70 1,500.00 Police Department 123.98 Police Department 9.99 Police Department 39.99 Police Department 180.00 Police Department 83.98 Police Department 2.00 439.94 Central Services 429.02 City of Orono Check Register - COUNCIL REPORT Check Issue Dates: 2/13/2018 - 2/26/2018 Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Total 109109: TIM SONNEK 02/26/2018 109110 020418 101-42110-226 clothing reimb Police Department Total 109110: TOLL GAS & WELDING SUPPLY 02/26/2018 109111 40077516 101-43000-415 Cylinder/Demurrage Public Works Department Total 109111: TRI CITY LAB 02/26/2018 109112 1800009 601-49400-489 water testing Water Total 109112: TWIN CITY GARAGE DOOR CO 02/26/2018 109113 499517 101-45210-404 repair Garage Door Golf Course Total 109113: VANGUARD CLEANING SYSTE 02/26/2018 109114 57328 101-41900-407 Feburary 2018 Cleaning Services Central Services VANGUARD CLEANING SYSTE 02/26/2018 109114 57328 101-42110-407 Feburary 2018 Cleaning Services Police Department Total 109114: VERIZON DIRECTORIES 02/26/2018 109115 9801170679 101-42110-321 Monthly Bill Jan 06 - Feb 06 2018 Police Department Total 109115: WEST HENNEPIN PUBLIC SAFE 02/26/2018 109116 17537 101-42110-240 PT300 and Deployment Case Police Department Total 109116: WESTSIDE WHOLESALE TIRE 02/26/2018 109117 806016 701-49800-403 BOBCAT Tire Total 109117: WILLIAMS TOWING 02/26/2018 109118 147685 101-42110-402 tow case #18-1325 Police Department Total 109118: Page: 10 Feb 22, 2018 11:29AM Invoice 429.02 385.85 385.85 11.04 11.04 279.50 279.50 550.00 550.00 1,435.50 1,039.50 2,475.00 2,188.54 2,188.54 436.00 436.00 197.00 197.00 179.75 179.75 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 2/13/2018 - 2/26/2018 Feb 22, 2018 11:29AM Payee Check Issue Date Check Number Invoice Number Invoice GL Account Description Department Invoice Amount WRIGHT HENNEPIN ELECTRIC 02/26/2018 109119 3502617268 602-49450-381 Electrical Service 1/1-2/1/18 Sewer 72.24 WRIGHT HENNEPIN ELECTRIC 02/26/2018 109119 3502617268 101-43000-386 Electrical Service 1/1-2/1/18 Public Works Department 245.24 Total 109119: 317.48 XCEL ENERGY 02/26/2018 109120 579199367 101-41900-381 Electric -12/19/17-1/22/18 Central Services 2,374.32 XCEL ENERGY 02/26/2018 109120 579199367 101-42110-381 Electric -12/19/17-1/22/18 Police Department 1,555.40 XCEL ENERGY 02/26/2018 109120 579199367 101-42110-381 Electric -12/19/17-1/22/18 Police Department 37.74 XCEL ENERGY 02/26/2018 109120 579199367 101-43000-381 Electric -12/19/17-1/22/18 Public Works Department 210.90 XCEL ENERGY 02/26/2018 109120 579199367 101-43000-386 Electric -12/19/17-1/22/18 Public Works Department 2,478.52 XCEL ENERGY 02/26/2018 109120 579199367 101-45200-381 Electric -12/19/17-1/22/18 Parks 33.38 XCEL ENERGY 02/26/2018 109120 579199367 601-49400-381 Electric -12/19/17-1/22/18 Water 5,608.17 XCEL ENERGY 02/26/2018 109120 579199367 602-49450-381 Electric -12/19/17-1/22/18 Sewer 2,990.54 XCEL ENERGY 02/26/2018 109120 579199367 101-45210-381 Electric -12/19/17-1/22/18 Golf Course 247.58 Total 109120: 15,536.55 ZAHL EQUIPMENT 02/26/2018 109121 0233318 -IN 101-43000-403 Sooth Small Hoist Repair Public Works Department 686.73 Total 109121: 686.73 Grand Totals: 239.465.08 AGENDA ITEM Item No.: Item Description: Seasonal Weight Restrictions Date: February 26, 2018 Presenter: Adam T. Edwards Agenda Consent Agenda Public Works Director/City Engineer Section: 1. Purpose. The purpose of this council action is to update the City's seasonal weight restriction resolution. 2. Background. Each year during the spring thaw (typically early -March to mid-May), State, County and local highway authorities impose axle weight restrictions to protect their roadways. The two primary causes for premature deterioration of asphalt streets are weather and traffic. As the frost is leaving the ground during the spring thaw, the gravel under the street has high moisture content, which affects the load carrying capacity of the asphalt pavement. Therefore, in order to prolong the service life of the streets and highways, axle weight restrictions are imposed during the spring thaw when streets are most susceptible to damage due to heavy loads. Staff has updated the resolution regarding seasonal weight restrictions on Orono public city streets that was last adopted in February of 2017 by Resolution #6580. 3. Revisions. There are no changes from 2017 to 2018. This year we are including a map of the roads under weight restrictions. 4. Staff Recommendation. I recommending approval of the attached resolution which will replace Resolution #6580. COUNCIL ACTION REQUESTED Motion to adopt the attached resolution establishing seasonal weight restrictions on Orono public city streets. Exhibits A. Seasonal Weight Restriction Resolution B. Seasonal Weight Restriction Map Prepared By: Reviewed By: — �i Approved By: _19a CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. A RESOLUTION ESTABLISHING SEASONAL WEIGHT RESTRICTIONS ON ORONO PUBLIC CITY STREETS Overview. The City of Orono ordains that axle weight limits are restricted on the following streets in the City of Orono to protect these streets from damage when road and weather conditions warrant in accordance with regulations as provided in Minnesota State Statutes Chapter 169.87. These weight restrictions are in effect during the spring thaw season. Streets may be posted for weight restrictions any time that road and weather conditions warrant weight limits to protect streets from damage. Notification. Impacted Streets will be signposted. The city follows MnDOT scheduling from imposing and removing spring road weight limit restrictions Dates are posted at - http://dotgpp7.dot.state.mn.us/research/seasonal load limits/sllindex.asp or by calling (651) 366-5400 or toll free at 1-800-723-6543. These dates generally fall between March 1st and May 15th dependent on weather conditions. Exemptions. Exceptions to the seasonal load limits in Orono are made for emergency response vehicles, school buses and emergency utility repair vehicles/equipment. Refuse Collection. An exemption is provided for refuse collection vehicles to exceed the posted limits, except no refuse collections vehicles shall be operated during restricted times where the gross weight on any single axle exceeds seven (7) tons. Utilities. An exemption is allowed for utility companies providing utility service within the City when responding to an emergency. An emergency response shall include power outages, gas leaks, emergency communication, line down or severed, etc. Septic. An exemption to posted weight limits is also allowed for septic tank service companies, well drilling and service companies, and companies delivering fuel for heating purposes. An emergency response is limited to septic or sewer system failures posing an imminent threat to public health and safety, well failure resulting in loss of water supply, or lack of heating fuel. Process. All persons requesting an exemption to the posted weight limits for response to an emergency situation must notify the Orono Police Department Administrative Office. This notification must include a description and location of the emergency, the number and weight of vehicles responding to the emergency, and the route to be used to reach the emergency site. The City reserves the right to request supporting documentation of the nature and location of the emergency. All persons responding to emergency situations shall limit travel on seasonal weight restricted streets to the minimum distance required to reach the site from the closest road that is not subject to seasonal weight restrictions. The following streets are limited to a four (4) ton axle per axle weight limit: Arbor Street Baldur Park Road Barrett Avenue Bayview Place Bederwood Drive Birch Lane Blaine Avenue Bohn's Point Lane Bohn's Point Road Brackett's Point Road Briar Street Carman Road Carman Street Caroline Avenue Casco Avenue Casco Circle Casco Point Road Cherry Avenue Cherry Place Chevy Chase Drive Chippewa Lane Concordia Street Corral Road Country Club Road Crestview Avenue Crystal Avenue Crystal Bay Road Page 1 of 2 Crystal Place Cygnet Place Dahl Road Dakota Avenue Dickenson Street Dickenson St. Alleys Dickey Lake Drive Dunwoody Avenue East Long Lake Road CITY OF ORONO RESOLUTION OF THE CITY COUNCIL M Eastlake Street Highwood Road Navarre Lane Spates Avenue Eileen Street Hunter Drive North Arm Drive Spring Hill Road Elm Lane Ivy Place North Arm Drive West Spruce Place Elm Street Keene Avenue North Arm Lane Spruce Way Elmwood Avenue Kelly Avenue Northern Avenue Starkey Road Ethel Avenue Kenwood Way Oak Street Stubbs Bay Road Fagerness Point Road Lafayette Ridge Court Old Beach Road Tamarack Drive Fairview Cottage Lane Lakeview Avenue Old Long Lake Road Togo Road Farview Lane Lakeview Terrace Olive Avenue Tonka Avenue Ferndale Green Leaf Street Orchard Beach Place Tonkaview Lane Ferndale Road West Linden Avenue Orchard Park Road Townline Road Forest Arms Lane Linden Lane Orono Lane Turnham Road Forest Lake Drive Livingston Avenue Orono Orchard Road Vine Place Forest Lake Landing Loma Linda Avenue Park Avenue Watertown Road Fox Ridge Road Long Lake Boulevard Park Drive Wear Circle Fox Street Lydiard Avenue Park Lane Wear Lane North Frederick Street Lydiard Circle Partenwood Lane Webb Street Garden Court Lyman Avenue Partenwood Road Webber Hills Road Glendale Cove Lane Lyric Avenue Pheasant Road West Lafayette Road Glendale Drive Maple Lane Prospect Avenue Westlake Street Grandview Avenue Maple Place Railroad Avenue Wildhurst Trail Hackberry Hill Mapleridge Lane Rest Point Circle Willow Drive (South of Hanlon Avenue Minnetonka Avenue Rest Point Lane Hwy 12) Heritage Drive Minnetonka Highlands Lane Rest Point Road Willowbrook Road Heritage Lane Minnie Avenue Russell Avenue Windjammer Lane High Lane Myrtlewood Road Shevlin Drive Woodhill Avenue Highwood Lane Navarre Avenue Smith Avenue The following streets remain at a nine (9) ton per axle weight limit: Brown Road North Ferndale Road North Kelley Parkway McCulley Road Old Crystal Bay Road Willow Drive (North of Wayzata Blvd/CSAH 112) Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held February 26, 2018. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor Page 2 of 2 j Spring Weight Restrictions Orono, MN \kesxo�% Turner Road Drake Dr Pain{er �- Z� W Branch Road �� T L nnyfield Road E V �° A e Farm Road m �e Dutch Lake Langdon Lake way2ataejya r, 2�1. _ 1. yeller Road p` Moot —.>..r kv..——..—..—.—..—..—.. —• ; Lake m • Z 6th Z q�e ti .. — .. ° — •1 �o Broad10 c Dickemf:� S 1 A Lake Lake c "'n9 Hiq Road 1 pveN Classen m` z Lydiard M z — Long Lake 0 " - •* R `. o 1 • d �. �• ° ° 1 Q°aa 12 m Daniels St • t• 1 I d 0 1 �Oe� aio :° •�IT Orchar WayLL zata Blvd Moline Road a 00 nown ;� . d Ln Oiy g ROaq v Grand Ave _ • _ — tong L �9 N O Bayside Road •' • �a` — — . ?± ll o o� y 1 O ��"— M o w c� M ; T y O N Arm Dr 0 Stubbs - Bay V O L .. — �0 Road �o Fox St i eLn _ North v �d . County Road 151 h anl•N Brow Arma ger Bay �o Maxwell Wake °o Bay French Forest arch Lake shore 1)r 1 Jennings 1 i Bay 1•. `' co` Smith Bracketts ID Bay Point 'r West ♦• ' ♦ y c 1 Arm Crystal iBay Point�•.�• r I Harrison ; r .. •.� • �' NKFebruary 2018I1 & ME Real People. Real Solutions. Wayzata Bay 19th:Ave N ' . 17, NU -;K 13th Ave N c 11th Ave N - 00 N 12 Bay1 1 of I ma I I I d �` y I • — • • — • • — • • — • cye (o o Road 1 I o►ne�° Highland Ave ° ; O g mJ�o 3 0 Shoreline Dr 6 _ I Rutie'dge Road J WHO W Arm Dr 5y Lafayette I Azure Road —Ln Bay O�Ja •— —••—,� y 1 ake e Jyyo thDr ♦LAvti � � Legende Sprint; / ! •'� •• ♦� Spring Weight Restrictions Park Carman's city Limits Lakes &Ponds a Bay Bay ♦'• �• ♦�♦ Ad��pt 4 Tons per Axle 9 Tons per Axle ♦'• •� I•• -Road h . - .. - .. .. .. - . • °O. 0 3,500 �3 This map reflects restrictions for City of Orono public ..Eso..Y iew0� Feet �•• �• Road m streets. It does not preclude any further restrictions on Source: Met. Council, City of Orono, �•. �� a°° roadways belonging to the State of Minnesota, Hennepin County, MnDOT `- ' — ' ' — ' • — ( eon r Hennepin `County, or any other jurisdiction. �.i L ka �dy R° 1 — A Tvv `i N�9 e �AVe� z c 25::J Ave N AGENDA ITEM Item No.: Item Description: Public Works Fencing Date: February 26, 2018 Presenter: Adam T. Edwards Agenda Consent Agenda Public Works Director/City Engineer Section: 1. Purpose. The purpose of this action item is for Council authorization to proceed with installing security fencing and a gate at the public works facility. 2. Background. On several occasion over the past couple of years unauthorized personnel have taken their vehicles into the public works materials yard. This possesses a security risk and liability for the city. The intent is to match the fencing and gate being used at the police department. Due to costs, this proposal does not include fencing around the entire public works facility to eliminate all possibilities of unauthorized foot access but rather focuses on vehicular access. If unauthorized foot access becomes an issue, an additional fencing project could be undertaking in the future. 3. Proposal. In order to control access the city will install 106 feet of 6ft chain link fence, and automatic gate and gate controller at Public Works. 4. Cost. The city solicited quotes from two local fencing contractors listed below. In addition to the fencing and gate cost the city will need to have electrical work completed at around $5,000. So the estimated cost of the low fence quote plus electrical allowance is $22,230 Contractor Quote Northern Specialties, Inc. $17,230 Town and Country Fence $24,990 Funding. The project can be funded by the Equipment Outlay Fund fund. Q As quoted 2018 PW plan 2018 CIP Projected EOY 18 Fund Balance $22,230 $26,000 $26,000 $ 159,855 7. Staff Recommendation. Staff recommends approval of the public works fence project. COUNCIL ACTION REQUESTED Motion to accept the quote from Northern Specialties to install fencing and a gate at public works. Prepared By: Reviewed By: i Approved By: -Sb9a AGENDA ITEM Item No.: Date: February 26, 2018 Item Description: Appointment of 2018 Seasonal Employees Presenter: Jason Goehring Agenda Consent Agenda Parks and Golf Course Supervisor Section: 1. Purpose. The purpose of this action item is to gain Council approval of seasonal employees. 2. Background. The hourly pay is proposed to be $10.00-12.00 for the Golf Course Clubhouse Attendants; $10-$15 for Parks and Golf Course Maintenance Employees, and $10-15 for Utilities Maintenance Workers; and a pay range of $15.00-$20.00 for the Assistant Superintendent and Clubhouse Manager. The Clubhouse Manager will be enrolled in the coordinated PERA plan. All other seasonal employees will fall under the 6 month PERA Classification and are therefore excluded from PERA membership. 3. Seasonal Employee Appointments and Candidates. 4. Staff Recommendation. I recommend approval to hire of the seasonal employees in Table 3. COUNCIL ACTION REQUESTED Motion to approve hiring the seasonal employee as in the list above. Prepared By: JG Reviewed By: 7E By: -1)a Name Position Wage Remarks ($/hr) Robert Howells G.C. Clubhouse Manager $19.00 Returnee Paul Tolzmann G.C. Clubhouse Attendant $12.00 Returnee a. Rebecca Anderson Utilities Maintenance Worker $12.00 Returnee Q Calvin Schmidt Parks and Golf Maintenance $11.00 Returnee 4. Staff Recommendation. I recommend approval to hire of the seasonal employees in Table 3. COUNCIL ACTION REQUESTED Motion to approve hiring the seasonal employee as in the list above. Prepared By: JG Reviewed By: 7E By: -1)a AGENDA ITEM Item No.: Item Description: Snow and Ice Policy Revision Date: February 26, 2018 Presenter: Adam T. Edwards Agenda Consent Agenda Public Works Director/City Engineer Section: 1. Purpose. The purpose of this action item is for Council to adopt the revised Snow and Ice Policy. 2. Background. It is among the responsibilities of the City of Orono to manage snow and ice on City streets and public property under the City's jurisdiction. The purpose of the Snow and Ice Policy is to set policies for how the City will fulfill this responsibility and to identify those City officials and employees who are authorized to set subordinate policies and make judgments in the course of carrying out snow and ice management activities. The policy is an update to the 2002 Snow and Ice policy. The revisions include adopting the plan to the latest Best Management Practices; inclusion of recommendations from the MN Winter Maintenance Model Policy; and the inclusion of maps and reference charts. 3. Staff Recommendation. I recommend adoption of the attached Snow and Ice Policy COUNCIL ACTION REQUESTED Motion to adopt the Snow and Ice policy. Exhibits A. Snow and Ice Policy. References A. Snow and Ice Policy, 2002 B. A. Minnesota Snow and Ice Control Field Handbook for Snowplow Operators (Minnesota Local Road Research Board, 2012) C. Model Snow and Ice management Policy (Smith Partners PLLP, 2016) D. LMCIT Model Snowplowing and Ice Control Policy (LMC, 2011) E. Manual of Environmental Best Practices for Snow and Ice Control (MnDOT and Clear Roads, 2015) F. Winter Parking Lot and Sidewalk Maintenance Manual (MPGA, 2015) Prepared By: Reviewed By: Approved By: -Sb9a Plow Routes li;71City of Orono BOLTON February, 2018 & M E N K Real People. Real Solutions. 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Real Solutions. 1 Clayton Dr v 2 Quaas Cutoff Road 3 z 0 �ree Oaks Jo ce St Industrial St a ° Q ° eN dp S+ k' Road Y `' Bobo//nk Road 3 o G ?4th Pv �r y �,' Timber TO z Katrina e °r Q �A �° 1 M a way a a @ Lake �� °dQ rnin9side Road t E p` c �� '9ve N o� ?t O m i ? w Moon 3 /v ° �0 er Road Q x Lake 2 c Turner Road °D o - Kell, _ ` 0 20th Ave N �9rcbev--T Z _ t'6c Se1�'/era Spruce ���� ����������� ��� ���� ,� ��������� ��� ��� ----- ------------tet, ����. o C� aY oN,. Z 0. �������� ����� ������� �������� �t����������� ��r������� 1 th Ave 0 12 2�� 4^O 1 3 19th Ave Z 8 ti �,� P/Z 1.a 0 a 3 V i °' . 6t SCO x Qi 1 0 ° t Z 9 z O w v [Kelley" eve eek O 1 J m J J her Al ° Q Drake Or = o N ''ot inn `�°Broadmoor Dr Oa0 1 0.y Oa 3 E oDickey1Lake14th Ave N Lake @ Dr W Farb Roaa Road °ander RoN o. Classen Z 13th Ave N 0 6Lr e ° o12th Ave N Lydiardo 0 W `° Lake '°hWayzata Blvd W pk s°'rwood Dt 3 '�r� Long '° 11th Ave N t qv"t painter Creek o x e �o e N ID 01 c a Pm �. /ra E Lon9�a� Z 9th Ave N Dr ♦M to AO • �t 8th Ave N a O z 1 ♦ r r' 1 °O� 0 7th Ave N m 1 Daniels St yti 1 1 u_ o� 0: PveN 1 00 12 a`�e 1 1 � y<r 6th Ave N Z 1 z \' '� 11 -0 c � J z r- m R 1 O� oG 4th qv £c v 4th Ave N — 0 � w °( 1 5� Q Orcharq Ln ? t a�°O a, 0 7r °' 0 t Moline Road 1 G� 3 3 m�� ■ m o Grand Ave d r �Oor d ° Z C ` �G Road N R =. ° 5: 1 ♦, �h 4e 3 dc�♦ Q �a �O Gra Oa 3rdAve N aM M O O 1 w O = d Y O 1 O w, . Road �' �.. r• o: 3rd Ave N 1 Z Z m o °f a 1 ,� �'� ��► Marg �� 2nd Ave N re oak D ��a�-'�G ^er A z ��Cir � 1 O p 1 O„ p OVOr° �L n d" a Gleason Lake Dr _ Cr�yw ' e o�r`,�° i - , �, y `� Al Black Oaks Ln N Ooh Ln mat. . . . . . . . .� HiQ 70 O !y 1 @aYsiq@ H` C Devin Ln Coli' Or 'if,� Lyman P, ��y0aa�y1, z� 1 .p Ln ' 12 �tiy „ Q brC yo o e of Q Ga Somer`�e .� 1 V rn park St rdner St F 3m 12 ok eQ- o a '� -- 26 1 eDv* ■ �, 1====�� c F m Z Z dy2 0�• 1 v� Cy9� v) 1 m 1 c 1 DeerRIJ TO Abingdon V`1ay 1 �'estd° waY2at D ■ N Arm Dr W kite o o �0y RiceStF a@lvgF m �j '?F Wayzata Blvd 1 O Z'13� 1 Shoreline'Dr wd \ Road 1 St Stubbs j Sussex �° m o° Peavey Ln ake'gt_W .0ve Ln -E �er\or B (� y°– Irite�state"39' painter c W° v 1 'a- O Bay J �° _ Dickenson St S� = G y Ot Q'r 10, ak St 4.1 a � iq R Ln e RoaCL PainC'Z ¢ >•1 V v AS ElIn St Fox St c e 0D ��o L?ke V` <asaii `°O �0ge Cd W Cir Z A �, ������ Z aS ,StIe eS m o\ o d' �1 ° 1 pk O Hebb O ode l o Oft Road°a S'haa F t w V Dr a v r� H'Y �v\ew Ln a be H //s Road o as d I'Gn E ast 0 m 7pN M Q 1 Pine 2 Fa n D o �, 9Q, �° as man<n m Q.ne Dr a > =� �e Road White a W Branch Road W Branch Road 3y N > e� a et County Road 151 v m Sre° ; m Pe Wayzata Rj°� Zo W Y °Dint line Ln Post Road Z ' d North Browns = Y Roa'Y as 7 i Tanager gay Bay °1 tea. ad m = Arm c a c a n Hills Rod, a �° ; J � Maxwell s �. Lake . 3 ,yw a 1,� >. Kraroe� Red Oa `4r r N 0 1 OG Lill d Bay French a' c Loma Lind in Eastview Ave n 1 a Sunnyfield Road E t Mien ■ a Forest Marsh, 1 vie O edAoils Ave; °Okco 3 Lake N Shore Dr O > °s o �c Jenning's 1 4 F 1 ish� jonehaha C by G G'f ° N S C O 1 spa sQ M reed 'P `� oBay 1 h°,Q ask O m ' peon -0. o Dr Q 1 Smith ° 1 Ave ° �� Bra eke tts 1 ��° o ym o� 4 �_ c 1 Ir BOO Game Farm Road E sybrook Cir ♦ L Bay Point 1 R a`15 ` ,� �, �� N 1 O @ree2Y Point Road N G` Meado bac West / eobr ♦ 1 R �d 'cair c r � 1 VVest � Road � ♦, 1 °o �e chi/ c s, d Dutch Joey T/%�°jntO��OJ �`0s�, s 4rm Goa w d Crystal Bohns �,, ,, 1 Shavers' >o i /@/vd 0� d ♦ 1 QUO > Oe/ M ? 0 1 V e� Bay �� • • • 1 t' o° c > A�°Sp �q' Lake ` J <n °�� 1 Fay Point • •' • 1 m e°tA n 1 . ••. Lake �, ' `eva Blvd d Harrison 1'111 • • • 1 Northome Blvd a c ° a° °a Bay dk 1 • •' • • Minnetonka R9'n�b f lcrest Road `m �e Trl iJGe 1 • • Minnetonka Blvd N – d � ' eyar � _ 3 ^ C9 4 0� a Ln ti c� 1 �a oa1 v\e VJ�Stwood�Roa O'e ad Arcola 1 1 hr'f o 0 >, N l Z � IM rn ` 6 1 O �� 6 a w.Roatl t o _ I a' �d �. 1 '� c d Manor Q'oad oye 4y Q- 1 N°t"� a 1 1 �Oaa James 9 E o c J he � v� c e 1 r Shd 3 ° r > Church RO � � � � � � � � � � � - - - - -, gJ Togo Road X00 Oaf 1 W Ln �0° � � = Highland Ave � � o � � � �d _ w Edgewater Dr .o aRo Crysta\ 1 0o\is 1 1 *&0 (D County Road 15 X d aq e > 0 _ o d °C Northern Road Ln 1 �- aNvi Latah he 1 1 R Q ` ° Q a 0 o N ? 3 W Arm Road Crystal PI` 8 eh, c ROaa – mb 1 1 �' Rutledge Road No�hern Ave A\ � 1 1 c; Q 3 �, NRa • o � rch p� c o` g Shoreline Dr Warren <ivingston Ave ° A y <� d 9 W Arm Dr 1 r r va 'o m Azure Road c 0 oau c awoodOi Or ?a R Lafayette 1 1 0 d d � qLn � o NN m Ton`ti 3 Sugar Mill Lr m co Lyric Ave 1 e: 1 1 r Lake Ave a Susa cj Q .m Ro4,. r v_ t y ♦ ��a� �������� Bay �� �� o ca land k moo, nwood O I-anadonV < m �♦ Z a� R 0 c Day PI O od 0 ♦ a • _a ♦ �♦ Qark '9v0 > °ay 01 O d ish p x Legend @a�/ettB��d'��e, , n o oa i O ,♦ Ot s°'te Ave Q�re t f0 0 �Q. L9 `den Trl .._ J ,� Ridgewe� c ° a 1 0�o aO , I YVa Hillcrest s Hill idden Valle Road e d I c ♦ ♦ '$ ' N Y �0t Road McKenzie Blvd o ♦ ♦ I n� r �, a Maintenance Priority ra\d c� � cpm j ♦�� ♦� I �� 'gest Ln �der\ior� 0 yhwoo 1: Arterials and Collectors g Spring I �� �dnc�ote Q° a r ri� \tea I �'i terlachen , ♦ Lakeview Cir - Dr Lake St Extension Q Cook's Park I Carman s , ♦ A Pie °�, �� as 0 Bedford Road o 9 0 'A ♦ � Od 3 to Ro 2: Residential 2 oma °r 1 ' Bay °ad Ad ego F �,eathoo Bampton Ct v aA ( 2 Bay 0dn Q Bay 1 ,♦ ,I r¢Ai COtta9 Grimo � end` W 0 O 3: Parking Lots and Access > DO Manchester.Road '�A �� �� Riggewo� r Blerr 3 > Wald Drp , , ♦ m °d Road C+ c Ct R024 I d O o ■ ■ ■ ■ ■ ■ 4: Sidewalks and Trails �� 1 0 00 `° ►1e1ot y �n , yG a�����������������a�♦ 40 S°n Road CO ° ,a Ga � ♦ a �. a ha rY � f n 1+it1 City Limits , ♦, ,�� �o° �nden R°a 9e�Ood Road o s°'q� Devon Dr Ys Lr N�9hwood Or y dv\ev+Dr �♦ Cas,,, II c. :7 O 0 `T �oC1 Islan ♦ Lakes & Ponds ,�♦ Point 1 aO° �tiD< ao 'ben �Oad Om Y W Qriory< Cantle G\< •pair n 1 C� 0: Roay Oc d 7 0 Dr w S r - Rivers &Streams •� 1 ` \t°� o'° °� �°ie y ' 1 C a 4 a�� Fe, 0 a� a� Woolman Dr C Sp Z /iffe �n o o II"�I c e ood y o ' 0 0.33 �a O j�a 3 r a erts Wal/r o j Sp2` 1 a Temple Or N ,fie �n °gni• quo C~°wn D Miles Source: City of Orono, Hennepin County, MnDOT, MnDNR i @a y �° v7 dq o°+ �Oaa 0 ° 3 W review pie 3teaO^ O`rch B\U�� s pOl�w aG� 00' N`9r,Nay p�Q`°a Te►nple pr o ''iOO,Q c < °� R/d? 0° S���o Tem m ° a Vine St x S Ln o 1 G`eac pie pts a a f 3 Old Excelsior 1 Elm Or Road A 0 cels\orBlvd �j` N 0rP L �N� CITY OF ORONO SNOW AND ICE lkkl� _t, 1, T_� MANAGEMENT POLICY February 26, 2018 1. Introduction. It is among the responsibilities of the City of Orono to manage snow and ice on City streets and public property under the City's jurisdiction. The purpose of this document is to set policies for how the City will fulfill this responsibility and to identify those City officials and employees who are authorized to set subordinate policies and make judgments in the course of carrying out snow and ice management activities. Setting policies for snow and ice management involves balancing the following priorities: A. Public safety. The safety of those traveling by motor vehicle, on foot and by other modes of transportation is of high priority. The goal of the City is to provide for surface conditions that are safe for travel in consideration of surrounding conditions and circumstances. However it is not possible or practicable for snow and ice to be fully removed from all surfaces or prevented from accumulating on surfaces. The City encourages and expects that City residents and other members of the traveling public will at all times conduct their activities mindful of conditions, hazards, and what is necessary to remain safe. B. Personnel safety. City personnel incur risk by their presence on public ways while managing snow and ice. The safety of City personnel as well is of the utmost importance. C. Environment. Materials to maintain or improve surface traction contribute pollutants such as sand and chlorides to surface waters and to City stormwater basins and other facilities, which in turn can increase the cost of maintaining those facilities. It is important not to use an excess of these materials. D. Cost. City funds are limited and taxpayers require that they be spent cost-effectively. It is not possible to address all snow and ice issues simultaneously and completely. E. Adaptability. Particularly with respect to effectiveness, cost and environmental consequences, snow and ice management is a realm of innovation. It is important that City policy allow for personnel to maintain awareness of developments and allow for practices to be adjusted as appropriate. The public must practice due care given the continuously changing hazards presented by natural snow and ice concerns. 2. Responsibility for Private Roadways, Parking Areas, Sidewalks, and Trails. The City is not responsible for snow and ice management on any roadway or parking area not owned by or dedicated to the City except as may be provided in a legally binding, written acceptance of that responsibility in the context of a development approval or otherwise. It is the responsibility of the resident and/or property owner to remove all accumulated snow from all other sidewalks along public streets adjoining their property. This includes any snow plowed from public streets onto the sidewalk. 3. Staff Responsibilities. Authority with respect to snow and ice management decisions is delegated as follows: A. Director of Public Works. The Director of Public Works (DPW) will exercise general oversight of snow and ice management activities. (1). Will make recommendations to the Council on staffing, purchases and funding as a part of annual budgeting. (2). Will exercise responsibility with respect to personnel training. (3). Will establish procedures for reports on snow and ice conditions from City personnel or the public to be documented and routed to appropriate City personnel so that such reports inform snow and ice management activities. (4). Will incorporate best practices innovations in to the policy and practices of the city with respect to snow and ice management. B. Streets Supervisor. The Streets Supervisor is responsible for the execution of snow and ice removal operations within the parameters set by this policy and direction from the DPW. Further the Supervisor is responsible for: (1). Directing resources and providing operational direction to Staff during the execution of snow and ice management activities. (2). Adjusting priorities during an event in consultation with the Public Works Director. (3). Determining when to begin, suspend and end snow and ice management activities. (4). Determining which techniques and materials are to be used during storm response. C. Operators. Within the policies set by the DPW and directions given by the Streets Supervisor. Operators are to use professional judgment and discretion to determine the best course of action to complete snow and ice management responsibilities under the circumstances, considering public and driver safety. 4. Maintenance Area Priorities. The City differentiates among maintenance areas based on a variety of factors, includinia traffic volume and location. The established Citv i)riority is as follows: Classification Target Description Regain Time Arterials/ Collectors 0-4 hours These are high volume high speed routes, which connect major sections of the city. They provide access for emergency fire, police, and medical services though out the city. Residential Streets 4-8 hours These are low volume low speed residential streets including cul-de-sacs used by mainly by local residents only Parking Lots and Alleys 8-10 City owned parking lots including: City Hall, Police hours department, Public Works, Navarre Municipal Lot, Crystal Bay Post Office and the parking lots of the City Parks. Sidewalks and Trails 10-12 Designated Trails and Sidewalks: Sidewalks adjacent to hours municipal property 5. Operational Framework. In preparation and response to winter weather events the City staff address the priorities by following the steps below. In addition staff will consider localized safety concerns, reported hazard conditions and other relevant information in adjusting priorities. A. Prior to Forecast Storms. Prior to a snow or ice storm's arrival collector road and key site (intersections, hill, sharp corners and historical problem areas) will be pretreated with a brine application. B. During Storm/ Response to un -forecast storm. The City Streets supervisor in consultation with the Police and DPW will decide when to begin snow or ice control operations. The criteria for that decision are: Criteria I Description 2 Snow accumulation Snow removal operations will generally be conducted for snowfall of one (1) inch or greater on collector roads and two (2) inches or greater on residential roads. During long duration large accumulation events efforts will be focused on higher priority roads. Time of snowfall Snow plowing operations will be adjusted based on the timing of the storm / accumulation to ensure that priority roads are clear prior to the morning and afternoon rush hours as well as school start and release times. Crew Safety Crew availability and safety will dictate how fast roads area cleared. Snow and ice control operations will be conducted only when weather conditions do not endanger the safety of snowplow operators and equipment. Factors that may delay snow and ice control operations include: severe cold, significant winds, and limited visibility C. Post Storm. The City Supervisor(s) will determine if and when snow will be removed from the area by truck. Such snow removal will occur in areas where there is no room on the boulevard for snow storage and in areas where accumulated piles of snow create a hazardous condition. Snow removal operations will not commence until other snowplowing operations have been completed. D. Emergency Situations. The City will dispatch operators and equipment as soon as possible to the routes required by emergency vehicles—fire, medical, police—responding to an emergency situation within the jurisdiction of the City, Fire Department, or Police Department. E. Other. To address isolated icy spots and drift areas the police or dispatch will notify the Public Works on call. The on-call person will assess the situation and apply the appropriate measure to remove the hazard or call in additional public works personnel to assist. F. Documentation. The City and its operators will document control practices and decisions and keep written or printed records of application and other decisions in carrying out this Policy. A storm record will be completed within the Public Works work flow management system (Cartegraph) for each storm event and should include operating times, weather conditions, material used, and personnel and equipment resources committed. 7. Methods of Snow and ice removal. The city of Orono will follow the guidelines provided in the Minnesota Snow and Ice Control Handbook. A. Plowing. Snow will be plowed in a manner so as to minimize traffic obstructions. The center of the roadway will be plowed first. The snow shall then be pushed from left to right on two-way streets. The goal will be to remove snow from roads as quickly as possible to reduce compaction remove snow and loose ice before deicing applications. Snow on cul-de-sacs will normally be plowed to the center in an attempt to provide the largest turning radius possible for emergency vehicle ingress and egress. In times of extreme snowfall, streets will not always immediately be able to be completely cleared of snow. B. Material application. The city will use sand, salt, and other chemicals when there are hazardous ice or slippery conditions. Salt and other chemicals are applied for de-icing and anti -icing. Sand will be applied in situations when de-icing is not possible in order to provide some traction. The city is concerned about the effect of such chemicals on the environment and will limit its use for that reason. Appendix A Contains the guidelines for which material will be used in which situation. (1). De -Icing- Is the process of removing ice from a surface. When a deicing solution such as salt is applied to a surface a brine solution is created. Brine is water saturated or nearly saturated with salt and has a lower freezing point than water. The brine loosens the ice or snow from the pavement. (2). Anti -Icing (pre -treating)- Works like a de-icing solution by using a brine solution to lower the temperature at which water freezes. Anti-icers are applied prior to snowfall to prevent snow and ice from bonding to the pavement. 8. Training. It is important that personnel involved in snow and ice management receive appropriate training to inform their operational capacities and the judgment that they must exercise in performing their responsibilities. The city will document, or require documentation of, all training that it requires or conducts. 9. Damage to Personal Property. Occasionally, snow plowing will result in damage to private property. The City will consider for repair or replacement at City expense property that is properly installed, permitted by City ordinance to be located adjacent to the street, and damaged by contact with city equipment. Property damage complaints will be documented by the Streets Supervisor. A. Mailboxes. The City will repair the damage or replace a mailbox, only if damage is the result of actual contact by the snow plow. The City will not assume responsibility for damages that are caused by mailboxes that protrude into the street or are damaged simply by snow pressure or snow rolling off the plow or wing. Replacements will be a standard metal mailbox and a 4" x 4", decay resistance wood support post which will be installed by the city. B. Landscaping. The City will not be responsible for any damage to obstacles that are located in the right-of-way, such as sprinkler heads, fences, garden areas, etc. The City is also not responsible for repairing grass or sod that has been damaged in the right-of-way. The City will not repair or replace damaged trees, shrubs, or landscaping that is within the City Right of way. The city will restore damage to private lawns/ grass in the spring. C. Complaints Procedure. Complaints shall be directed to and reviewed by the Streets Supervisor. If remedy or repair is approved by the Streets Supervisor, a schedule of the necessary corrective work with the appropriate City personnel or contractor will be directed. 7. Coordination with Other Jurisdictions. The City does coordinate with neighboring or regional jurisdictions as warranted to realize better management outcomes, cost savings or environmental benefits 8. Personnel Management (Safety). Snowplow operators will be expected to work their assigned shifts. In severe snow emergencies, operators sometimes have to work longer shifts, but will be paid overtime for hours in excess of 40 per week in accordance with the Current Collective bargaining agreement. However, because of safety concerns, no operator shall work more than a sixteen -hour shift in any twenty-four hour period. While work breaks are not guaranteed, generally operators will take breaks in accordance with city policy, provided the breaks do not interfere with city services or operations. In addition, operators will be allowed sufficient time to eat a meal during any shift which is eight or more hours. After a twelve-hour shift, the operators will be replaced if additional qualified personnel are available. 9. Equipment Management. Snow and Ice management equipment will be inspected and calibrated annually prior to the winter season. Calibration is an essential procedure to measure the amount of material applied to the roadway at various auger settings in relation to truck speed. Prior to and after each use operators will inspect their equipment for safety and mechanical readiness. 10. No Rights Created. This policy is for internal use only in order to specify the policies and distribution of authority for snow and ice management. The policy is for the benefit of serving the general public and not for the benefit of any individual or specific group of individuals. It is not intended to and 51 does not create any right or expectation in any third party. The City Council may amend this policy or make exceptions to it as it deems appropriate. 11. Disclaimer. The City will begin snow and ice management as soon as reasonably possible. Cold, wind, visibility, equipment failure or disability, rapid snow and ice accumulation, and/or other unforeseen conditions or emergencies may prevent safe or effective management and cause delays in management operations. 12. References. A. Minnesota Snow and Ice Control Field Handbook for Snowplow Operators (Minnesota Local Road Research Board, 2012) B. Model Snow and Ice management Policy (Smith Partners PLLP, 2016) C. LMCIT Model Snowplowing and Ice Control Policy (LMC, 2011) D. Manual of Environmental Best Practices for Snow and Ice Control (MnDOT and Clear Roads, 2015) E. Winter Parking Lot and Sidewalk Maintenance Manual (MPGA, 2015) 13. Appendices. A. Materials Application Guidance. B. Service Area Map C. Route Map D. Relevant Ordinances E. Call Out flow Chart F. Website information G. Operator Safety Sheet Appendix A. Materials Application Guidance Materials Application Guidance Anti -icing Application Rate Guidelines These guidelines area starting point. Reduce or increase rates incremen- tally based on your experiance- Deicing Application Rate Guidelines 24` of pavement (typical two-lane roadl These rates are notfixed values, but rather the low end of a range to ha selected and adjusted by an agency according to its local conditions and experience. Lbs/two-lane mile GalloflAane Mile Weather Gonditiun Other Products GaCI, Much Salt Brine 1.11egularlyscheduled 15-25 15-25 20-40 Follow applications lahrasivesl and Trend manufacturers' recommendation:_. 2. Prior to frost ar black 15-25 15-25 20 - 40 ice went With Salt With Other 3. Prior to light or 15-25. 15-25 20-50 moderate snow Brine Blends Deicing Application Rate Guidelines 24` of pavement (typical two-lane roadl These rates are notfixed values, but rather the low end of a range to ha selected and adjusted by an agency according to its local conditions and experience. Try salt is not recommended. It is likely to blow off the road before it melts ice. **A blend of 6 - 8 gal/ton MgCI; or CaCl2 added to NaCl can melt ice as low as -10°. Excerpt from the Minnesota Snow and Ice Control Field Handbook for Snowplow Operators (Minnesota Local Road Research Board, 2012) Lbs/two-lane mile Pavement Weather Maintenance Salt Salt Ory Salt* Winter Sand TEmp. f'F) Condition Actions Prewattedi Prewatted" lahrasivesl and Trend Pretreated Pretreated fill With Salt With Other Brine Blends >30` T Snow Plaw, treat 80 70 too* Not ................................................................................................................................................. rr'nections 140flane milel recomrreended Frz rain Apply chemical 110 -160 70-140 100 - 2011* Not recommended 1 Snow Plow _& apply 80 -160 70-141) 100 - 200* Not Chemical Fammmended Fri rain .......................................................................... Apply chemical 150-211[1 130-la0 1ao-240" ........... Not recommended 25 - 30° T Snow Plow & apply 120-160 100 -140 150 - 200* Not chemical recommended ................................................................................................................................................. Frc rain Apply chemical 150-200 130-180 180 - 240* Not recommended 25-30-1 Snow Plow $ apply 129-160 100-140 150 - 200* Not chernmal recommended ...................rzra.......in............p.... F lycha.......m..icaI ........ 160-..........240........................................................................... 140-210 200-300* 400 213-25'T Snow or Plow & apply 160-240 140-210 200 - 300* 400 frz_ rain chemical -3 - 25; 1 Snow Plow & apply 200-290 175 - 250 250 - 350* Not chemical recommended ................................................................................................................................................. Frt rain Apply chemical 240-320 210 -NO 300-400* 400 15 - 20' T Snow Plow & apply 200-280 175-250 251- 350* Not chemical recommended ................................................................................................................................................. Frt rain Apply chemical 240-320 210 - 280 300 - 400* 400 15-20-1 Snow of Plow & apply 240-320 210 - 280 300 - 400* 500 for fa. rain Frt rain chemical 0 to 15° T! Snow Plow treat Not 300 - 4110 Not 500 - 750 spot withblands, recommended recommended treat as needed sand hazardous areas <0° Snow Plaw.treat Not 400-600** Not 500-750 spot with hip -rids recommended recommended treat as needed sand hazardous areas Try salt is not recommended. It is likely to blow off the road before it melts ice. **A blend of 6 - 8 gal/ton MgCI; or CaCl2 added to NaCl can melt ice as low as -10°. Excerpt from the Minnesota Snow and Ice Control Field Handbook for Snowplow Operators (Minnesota Local Road Research Board, 2012) Appendix B. Service Area Map Appendix C. Route Map Appendix D. Relevant Ordinances The following Code section directly relate to snow and ice operations within the City. Sec. 18-5. — Placing snow or ice in a roadway. It is a misdemeanor for any person, not acting under a specific contract with the city or without special permission from the city, to remove snow or ice from private property and place it in the roadway of any street or private road. Sec. 18-7. - Public sidewalk maintenance and repair. (a) Primary responsibility. It is the primary responsibility of the owner of property upon which there is abutting any public sidewalk to keep and maintain such sidewalk in safe and serviceable condition. Sec. 66-4. - Motorized vehicles prohibited on sidewalks and trails. It is unlawful for any person to drive or operate a motorized vehicle on any public sidewalk or public property designated for use as a pedestrian walkway or bicycle trail, except when crossing for ingress and egress to private property lying on the other side and for the purpose of snow removal. Sec. 66-81. - Parking after snowfall prohibited. It is unlawful for any person, except an operator of an emergency motor vehicle on an emergency call, to park or leave standing any vehicle on any street or municipal parking lot when there is more than two inches of snow on the street or municipal parking lot and snow is falling or has fallen within the previous 48 hours, or snow is blowing or has been blowing within the previous 48 hours. 0 Appendix E. Call Out Flow chart Orono Police or resident Notify county dispatch (952) 258-5321 of a hazardous road condition Dispatch calls Orono Public Works on Call Orono Public Works On Call Assesses the situation. Small Scope of Task Lar g e (1-2 Person Task) (Partial or full crew callout) Orono Public Works On -Call addresses Or Public Works On -Call notifies issue and closes out event Report I I Streets Supervisor Orono Public Works On -Call Assesses the situation and calls in required resources Public Works Crew addresses issues Streets Supervisor closes out event report. Appendix F. Website Information f;1[1Ii.'l_A A-11 1 7-5 The City of Orono has approximately 50 miles of roads, as well as some trails and municipal parking lots which are maintained by the Public Works Department from early November to late March. The City adopted the attached Snow Plowing and Ice Control Policy to define and provide reasonable snow plowing and ice control services on City roads for routine travel and emergency services and to provide such services in a safe and cost effective manner while balancing personnel resources and environmental concerns. The city's snow plow plan varies depending upon the amount of snow that falls. If less than 2 inches falls, only major streets in the city system are plowed. Ice control is performed at stop signs, hills, bridges and curves and the entire system. If more than 2 inches of snow falls, all city streets are plowed curb -to -curb. Plowing all streets, including the removal of snow from cul-de-sacs, requires 8 to 10 hours. Parking Parking on all city streets and municipal parking lots is prohibited from 2:00 a.m. - 6:00 a.m. all year. Parking on all city streets is prohibited at any time when there is 2" or more of snow until the streets are cleared. Please refrain from parking on city streets whenever snow or ice conditions may require plowing. Shovel Fire Hydrants The Fire Department asks residents to shovel out fire hydrants near their homes. Keeping hydrants clear of snow can substantially reduce the time it takes firefighters to put out a fire. Mail & Other Services Keep your mailbox clear of snow to ensure mail delivery. If it snows on collection day, keep garbage cans and recycling bins away from the end of the driveway. Clearing Driveways Do not shovel, plow or blow snow into the street. Blowing snow in the street makes it more difficult to clear streets (especially cul-de-sacs). Sidewalks & Trails Property owners are responsible for keeping public sidewalks adjacent to their property clear of snow. For Questions or concerns related to the Snow removal please contact Orono Public Works at #########. 11 Appendix G. Operator Safety SAFETY Suggested personal safety gear • Layers of clothes, extra gloves, heavy boots • Shovel and ice scraper • Flashlight for night operations • Sunglasses for glare • Water and/or hot liquid Advance preparation • Be properly trained and thoroughly familiar with all equipment and chemicals. • Make sure an up-to-date first-aid kit, emergency contact information, and hand-held radios or cell phones are available in your vehicle. • Be in good physical condition with adequate rest. • Perform a pre -trip safety check of truck and equipment. Make sure the vehicle has adequate warning lights in good working order. • Make a practice run of assigned route to check for obstacles and potential problem areas. • Know the contact procedures for reporting crashes or equipment breakdowns. During operations • Dress in layers with heavy boots. • Wear highly visible apparel when out of your vehicle. • Plow at appropriate speed. • Watch for pedestrians and other vehicles. • Don't back up without a spotter. • Operate wings carefully. • Make sure warning lights are activated. 12 AGENDA ITEM Item No.: 7 Date: February 26, 2018 Item Description: Rehabilitation of Lift Station #9 (15 80 Bohns Point Road) & Grinder Station #2 (1082 Ferndale Road W) Presenter: Scott Oberaigner Agenda Consent Agenda Public Works Supervisor Section: 1. Purpose. The purpose of this action item is to gain approval to proceed with Lift/Grinder Station Rehabilitation projects for 2018. 2. Background. The Sewer Department has developed a maintenance plan for the 44 lift/grinder stations that are part of the sewer system. As part of the plan, each station is inspected annually to identify routine maintenance needs. In addition to routine maintenance, the plan also includes the upgrade of two lift stations per year. The lift stations that are upgraded are selected based on a number of factors: age, maintenance records, issues discovered during the annual inspection and the risks associated with the failure of the lift station. Rehabilitating two lift stations per year is part of the city's preventative maintenance plan. Allows City to provide extensive maintenance to each Lift Station once every 22 years. 3. Project Scope. Installation of new control panels, two new pumps per station, discharge piping and all electrical work. 4. Cost. The City received 3 quotes. Listed below. The lowest quote from a qualified contractor was $68,840 from Quality Flow Systems Inc. Contractor Total Quote Quality Flow Systems Inc. $ 68,840 Minnesota Pump Works $ 69,960 Kriha Electric $ 99,960 5. Funding. This project will be funded through the Sanitary Sewer Enterprise Fund. Fund Cost CIP Estimate Projected EOY 2018 Fund Balance Sanitary Sewer $ 68,840 $ 112,000 $1,797,833 6. Staff Recommendation. I recommend approval to complete the 2018 Lift Station Rehabilitation Proj ects. COUNCIL ACTION REQUESTED Motion to accept the quote in the amount of $68,840 from Quality Flow Systems Inc for the upgrade of LS9and GS2. Prepared By: SO Reviewed By: Approved By: 11V AGENDA ITEM Item No.: Item Description: Financial Report Date: February 26, 2018 Presenter: Ron Olson Agenda Presentation Finance Director Section: 1. Purpose. The purpose of this item is to provide the Council will an update to the 2017 year end General Fund revenues and expenditures. 2. Background. At the January 22 meeting of the City Council, the Council was provided a preliminary look at the 2017 year-end results for the General Fund. At the time of the presentation, 2017 invoices were still being processed and the final tax distribution for 2017 had not yet been received. Since then, the tax settlement has been received, and 2017 expenditures are done being processed. While it is still possible that additional 2017 invoices may be received, unless they would have a material effect on the financial statements, they will be processed in 2018. Overall, with revenues coming in at 106.08% of budget, 2017 was a very good year for revenues. In dollars, revenues exceeded budget by $485,000. As discussed in January, the strong revenue performance corresponds with the historical high construction that is occurring in the City. Expenditures came in at 98.52% of budget. This represents $118,453. As discussed in January, there are a number of departments that exceeded their budgets, but these overages were offset by a number of departments that were under budget for the year. For the year, the General Fund realized a net positive variance of $603,967. In order to maintain a fund balance of 50% as required by the City's fund balance policy, $100,000 of this variance is required for fund balance. The remaining $503,967 is available to be transferred to other funds. COUNCIL ACTION REQUESTED This is an informational item only. No action is required. Exhibits A. General Fund Financial Information Prepared By: NX Reviewed By: -Tja Approved By: _19 Revenue Summary City of Orono Revenue Summary with Comparison to Budget For The 12 Months Ending December 31, 2017 Source December 31 2017 Budget Balance Percent Taxes 4,207,227 4,197,240 (9,987) 100.24% Licenses & Permits 620,130 465,650 (154,480) 133.18% Other Governmental 282,569 227,220 (55,349) 124.36% Charges for Service 3,000,162 2,782,850 (217,312) 107.81% Fines 70,777 80,500 9,723 87.92% Miscellaneous 1,750 1,500 (250) 116.67% Golf Course 195,196 150,000 (45,196) 130.13% Interest 60,000 54,500 (5,500) 110.09% Other Sources & Transfers 39,563 32,400 (7,163) 122.1106 8,477,374 7,991,860 (485,514) 106.08% Expenditure Detail City of Orono Expenditure Summary with Comparison to Budget For the 12 Months Ending December 31, 2017 Department Budget Dec 31 2017 Proj Adjust 31 -Dec Balance Percent Mayor & Council 85,150 90,856 - 90,856 (5,706) 106.70% Administration 297,150 319,616 - 319,616 (22,466) 107.56% Elections 3,160 2,393 - 2,393 767 75.73% Assessing 180,000 161,833 - 161,833 18,167 89.91% Finance Department 323,670 300,566 - 300,566 231104 92.86% Law/Legal Services 104,000 120,115 - 120,115 (16,115) 115.50% Central Services 265,900 292,959 - 292,959 (27,059) 110.18% Human Services 12,400 11,099 - 11,099 1301 89.51% Police Department 4,236,760 4,038,529 - 4,038,529 198,231 95.32% Fire Protection 397,000 400,547 - 400,547 (3,547) 100.89% Building & Zoning 762,470 726,412 - 726,412 36,058 95.27% Engineering 20,000 52,305 - 52,305 (32,305) 261.53% Public Works 499,825 481,863 - 481,863 17,962 96.41% Parks 116,469 117,380 - 117,380 (911) 100.78% Golf 172,670 182,200 - 182,200 (9,530) 105.52% Special Services 95,750 137,267 - 137,267 (41,517) 143.36% Special Projects 40,990 58,971 - 58,971 (17,981) 143.87% Transfer to Other Funds 375,000 926,642 (551,642) 375,000 - 100.00% 7,988,364 8,421,553 (551,642) 7,869,911 118,453 98.52% CITY OF ORONO Revenue Detail REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD DECEMBER 31, 20 BUDGET UNEARNED PCNT TAXES 101-31010 CURRENT AD VALOREM TAXES .00 4,172,237.14 4,197,240.00 25,002.86 99.4 101-31020 DELINQUENT AD VALOREM TAXES .00 ( 15,814.44) .00 15,814.44 .0 101-31040 FISCAL DISPARITIES .00 32,478.58 .00 ( 32,478.58) .0 101-31050 PERSONAL PROPERTY TAX .00 16,557.77 .00 ( 16,557.77) .0 101-31060 FORFIETED TAX SALE APPORTIONMT .00 .00 .00 .00 .0 101-31070 RENT CREDIT .00 .00 .00 .00 .0 101-31900 PENALTIES AND INTEREST -TAXES .00 1,767.51 .00 ( 1,767.51) .0 TOTALTAXES .00 4,207,226.56 4,197,240.00 ( 9,986.56) 100.2 LICENSES & PERMITS 101-32100 BUSINESS LICENSES .00 .00 .00 .00 .0 101-32110 BEER & LIQUOR LICENSES .00 7,160.00 7,000.00 ( 160.00) 102.3 101-32120 CIGARETTE LICENSES .00 1,375.00 400.00 ( 975.00) 343.8 101-32130 COMMERCIAL DOCK LICENSES .00 .00 .00 .00 .0 101-32140 SET UP LICENSES .00 .00 .00 .00 .0 101-32150 SEPTIC LICENSES .00 .00 .00 .00 .0 101-32170 GARBAGE HAULERS LICENSES .00 1,110.00 1,100.00 ( 10.00) 100.9 101-32180 OTHER BUSINESS LICENSE/PERMIT .00 7,352.00 5,400.00 ( 1,952.00) 136.2 101-32240 DOG LICENSES .00 1,445.00 .00 ( 1,445.00) .0 101-32510 BUILDING PERMITS .00 488,919.12 375,000.00 ( 113,919.12) 130.4 101-32520 ZONING PERMIT .00 1,150.00 1,750.00 600.00 65.7 101-32530 MECHANICAL/SEPTIC/OTHER .00 75,832.86 50,000.00 ( 25,832.86) 151.7 101-32590 PLUMBING PERMIT .00 35,786.47 25,000.00 ( 10,786.47) 143.2 TOTAL LICENSES & PERMITS .00 620,130.45 465,650.00 ( 154,480.45) 133.2 OTHER GOVERNMENTS 101-33220 FEDERAL GRANT-EMRGNCY PREP .00 .00 .00 .00 .0 101-33390 FEDERAL GRANT -OTHER .00 .00 .00 .00 .0 101-33410 HACAAID .00 .00 .00 .00 .0 101-33415 MARKET VALUE CREDIT .00 635.49 .00 ( 635.49) .0 101-33420 POLICE STATE AID .00 223,228.14 200,000.00 ( 23,228.14) 111.6 101-33430 POLICE TRAINING REIMBURSEMENT .00 12,749.08 10,000.00 ( 2,749.08) 127.5 101-33440 MUNICIPAL STATE AID -STREETS .00 .00 .00 .00 .0 101-33450 LOCAL GOVERNMENT AID .00 .00 .00 .00 .0 101-33460 PERA STATE AID .00 7,219.00 7,220.00 1.00 100.0 101-33490 STATE GRANT -OTHER .00 16,914.93 10,000.00 ( 6,914.93) 169.2 101-33610 COUNTY GRANT -RECYCLING .00 .00 .00 .00 .0 101-33690 COUNTY GRANT -OTHER .00 7,631.11 .00 ( 7,631.11) .0 101-33800 OTHER GRANTS/AIDS .00 21,965.00 .00 ( 21,965.00) .0 101-33890 GRANTS/AIDS FROM OTHER GOVTS .00 .00 .00 .00 .0 TOTAL OTHER GOVERNMENTS .00 290,342.75 227,220.00 ( 63,122.75) 127.8 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2018 06:59AM PAGE: 1 CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD DECEMBER 31, 20 BUDGET CHARGES FOR SERVICES 101-34200 ADMINISTRATIVE CHARGES FOR SVC 101-34210 GENERAL TAXABLE SALES/SERVICE 101-34220 ASSESSMENTS SEARCHES 101-34230 FILING FEES-ELECTIONS/PLATS 101-34410 PLAN CHECK/SITE EXAM FEES 101-34420 COND USE -VARIANCE -DEV FEES 101-34430 ENGINEERING & LEGAL FEES 101-34440 BLDG PERMITS -MAIL IN FEES 101-34450 ON-SITE SEPTIC PROGRAM FEES 101-34460 COOP AGREEMENT -INSPECTION 101-34610 COOP AGREEMENT -POLICE 101-34620 COOP AGREEMENT -ANIMAL CONTROL 101-34630 POLICE SPECIAL SERVICES 101-34640 FALSE ALARM FEES 101-34650 POLICE REPORTS 101-34670 POLICE RESERVE RECEIPTS 101-34680 EXPLORERS PROGRAM 101-34781 OFF LEASH ANNUAL PASS 101-34810 COOP AGREEMENT -PUBLIC WORKS 101-34815 INTERDEPARTMENTAL SERVICES -PW 101-34820 RECYCLING PROGRAM FEES 44,500.00 ( TOTAL CHARGES FOR SERVICES FINES 101-35104 OTHER FINES 101-35105 ADMIN CITATIONS 101-35400 COURT FINES 101-35410 DRUG TASK FORCE 101-35420 DOG IMPOUND FEES 101-35620 ADMINISTRATIVE 30% SHARE TOTAL FINES FOR ADMINISTRATION USE ONLY Revenue Detail UNEARNED PCNT .00 69,000.00 80,000.00 11,000.00 86.3 .00 799.72 1,000.00 200.28 80.0 .00 150.00 300.00 150.00 50.0 .00 3,000.00 4,000.00 1,000.00 75.0 .00 312,045.63 190,000.00 ( 122,045.63) 164.2 .00 45,345.00 40,000.00 ( 5,345.00) 113.4 .00 91,341.15 40,000.00 ( 51,341.15) 228.4 .00 930.06 700.00 ( 230.06) 132.9 .00 44,737.50 44,500.00 ( 237.50) 100.5 .00 18,748.78 15,000.00 ( 3,748.78) 125.0 .00 2,297,108.15 2,283,500.00 ( 13,608.15) 100.6 .00 .00 .00 .00 .0 .00 98,068.00 75,000.00 ( 23,068.00) 130.8 .00 500.00 4,500.00 4,000.00 11.1 .00 579.00 850.00 271.00 68.1 .00 .00 500.00 500.00 .0 .00 879.00 .00 ( 879.00) .0 .00 16,545.00 .00 ( 16,545.00) .0 .00 385.40 3,000.00 2,614.60 12.9 .00 .00 .00 .00 .0 .00 .00 .00 .00 .0 .00 3,000,162.39 2,782,850.00 ( 217,312.39) 107.8 .00 .00 .00 .00 .0 .00 3,371.45 .00 ( 3,371.45) .0 .00 67,345.49 80,000.00 12,654.51 84.2 .00 .00 .00 .00 .0 .00 60.00 500.00 440.00 12.0 .00 .00 .00 .00 .0 .00 70,776.94 80,500.00 9,723.06 87.9 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2018 06:59AM PAGE:2 CITY OF ORONO Revenue Detail REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD DECEMBER 31, 20 BUDGET UNEARNED PCNT MISCELLANEOUS 101-37699 UTILITY PENALTIES .00 1,750.00 1,500.00 ( 250.00) 116.7 101-37910 GREEN FEES .00 124,726.64 90,000.00 ( 34,726.64) 138.6 101-37920 RENTAL -GOLF CARTS & CLUB .00 49,988.00 44,000.00 ( 5,988.00) 113.6 101-37930 BEER SALES .00 9,661.50 7,000.00 ( 2,661.50) 138.0 101-37935 POP SALES .00 .00 .00 .00 .0 101-37940 CONCESSIONS -TAXABLE .00 6,072.00 5,300.00 ( 772.00) 114.6 101-37950 CONCESSIONS -NONTAXABLE .00 .00 .00 .00 .0 101-37960 GOLF BALL SALES .00 ( 11.00) .00 11.00 .0 101-37970 PRO SHOP -TAXABLE .00 2,681.00 3,700.00 1,019.00 72.5 101-37980 PRO SHOP -NONTAXABLE .00 303.00 .00 ( 303.00) .0 101-37985 GOLF COURSE PRINTS .00 .00 .00 .00 .0 101-37990 OTHER GOLF COURSE RECEIPTS .00 1,774.55 .00 ( 1,774.55) .0 101-37999 CASH OVER/SHORT .00 .00 .00 .00 .0 TOTAL MISCELLANEOUS .00 196,945.69 151,500.00 ( 45,445.69) 130.0 OTHER SOURCES & TRANSFERS IN 101-39310 INTEREST ON INVESTMENTS .00 .00 54,000.00 54,000.00 .0 101-39315 INVESTMENT DISCOUNTS/PREMIUMS .00 .00 .00 .00 .0 101-39350 INTEREST -NOW ACCOUNT .00 568.40 500.00 ( 68.40) 113.7 101-39610 MISCELLANEOUS REVENUE .00 349.55 3,000.00 2,650.45 11.7 101-39620 RENT INCOME .00 4,950.00 5,400.00 450.00 91.7 101-39630 CONTRIBUTIONS & DONATIONS .00 .00 .00 .00 .0 101-39640 REFUNDS & REIMBURSEMENTS .00 3,957.64 .00 ( 3,957.64) .0 101-39650 PAYMENTS IN LIEU OF TAXES .00 .00 .00 .00 .0 101-39670 SALE OF LAND .00 .00 .00 .00 .0 101-39680 SALE OF EQUIPMENT .00 38,737.60 20,000.00 ( 18,737.60) 193.7 101-39920 RESIDUAL EQUITY TRANSFERS IN .00 .00 .00 .00 .0 TOTAL OTHER SOURCES & TRANSFERS IN .00 48,563.19 82,900.00 34,336.81 58.6 TOTAL FUND REVENUE .00 8,434,147.97 7,987,860.00 ( 446,287.97) 105.6 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2018 06:59AM PAGE:3 CITY OF ORONO Expenditure Detail EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT 101-41110-101 FULL-TIME EMPLOYEES REGULAR .00 19,425.17 18,200.00 ( 1,225.17) 106.7 101-41110-122 FICA .00 1,485.95 1,390.00 ( 95.95) 106.9 101-41110-151 WORKER'S COMP INSURANCE PREM .00 70.00 70.00 .00 100.0 101-41110-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-41110-433 MEMBERSHIPS .00 67,947.00 63,990.00 ( 3,957.00) 106.2 10141110-437 TRAINING & DEVELOPMENT .00 325.00 500.00 175.00 65.0 10141110-439 MEETING EXPENSES .00 1,134.14 1,000.00 ( 134.14) 113.4 101-41110-489 OTHER MISCELLANEOUS CHARGES .00 469.20 .00 ( 469.20) .0 TOTAL MAYOR & COUNCIL .00 90,856.46 85,150.00 ( 5,706.46) 106.7 ADMINISTRATION 101-41300-101 FULL-TIME EMPLOYEES REGULAR .00 159,422.93 197,790.00 38,367.07 80.6 10141300-102 FULL-TIME EMPLOYEES OVERTIME .00 149.40 1,300.00 1,150.60 11.5 10141300-103 PART-TIME EMPLOYEES .00 60,720.00 .00 ( 60,720.00) .0 101-41300-104 TEMPORARY EMPLOYEES REGULAR .00 8,786.75 10,500.00 1,713.25 83.7 101-41300-111 OTHER .00 .00 .00 .00 .0 101-41300-121 PERA .00 11,241.86 14,930.00 3,688.14 75.3 10141300-122 FICA .00 16,847.88 16,030.00 ( 817.88) 105.1 101-41300-135 CITY BENEFIT CONTRIBUTION .00 32,095.25 37,020.00 4,924.75 86.7 101-41300-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 17,758.00 .00 ( 17,758.00) .0 101-41300-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-41300-151 WORKER'S COMP INSURANCE PREM .00 1,280.00 1,280.00 .00 100.0 101-41300-208 BOOKS & PERIODICALS .00 183.30 300.00 116.70 61.1 101-41300-319 PROFESSIONAL SERVICES .00 5,623.17 6,000.00 376.83 93.7 101-41300-331 TRAVEL EXPENSES .00 1,043.92 4,000.00 2,956.08 26.1 101-41300-340 GENERAL ADVERTISING .00 .00 .00 .00 .0 101-41300433 MEMBERSHIPS .00 170.82 1,000.00 829.18 17.1 101-41300-437 TRAINING & DEVELOPMENT .00 721.83 3,500.00 2,778.17 20.6 10141300439 MEETING EXPENSES .00 1,329.05 500.00 ( 829.05) 265.8 101-41300489 OTHER MISCELLANEOUS CHARGES .00 2,241.37 3,000.00 758.63 74.7 TOTAL ADMINISTRATION .00 319,615.53 297,150.00 ( 22,465.53) 107.6 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2018 06:59AM PAGE:4 CITY OF ORONO Expenditure Detail EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT ELECTIONS 10141410-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 1,000.00 1,000.00 .0 10141410-104 TEMPORARY EMPLOYEES REGULAR .00 .00 .00 .00 .0 101-41410-121 PERA .00 .00 80.00 80.00 .0 101-41410-122 FICA .00 .00 80.00 80.00 .0 101-41410-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41410-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0 101-41410-221 EQUIPMENT PARTS & ACCESSORIES .00 1,736.00 2,000.00 264.00 86.8 101-41410-240 SMALL TOOLS AND MINOR EQUIP .00 .00 .00 .00 .0 101-41410-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-41410-322 POSTAGE .00 656.68 .00 ( 656.68) .0 101-41410-331 TRAVEL EXPENSES .00 .00 .00 .00 .0 101-41410-340 GENERAL ADVERTISING .00 .00 .00 .00 .0 101-41410-412 BUILDING RENTALS .00 .00 .00 .00 .0 101-41410-415 OTHER EQUIPMENT RENTALS .00 .00 .00 .00 .0 101-41410437 TRAINING & DEVELOPMENT .00 .00 .00 .00 .0 10141410439 MEETING EXPENSES .00 .00 .00 .00 .0 10141410-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0 TOTAL ELECTIONS .00 2,392.68 3,160.00 767.32 75.7 FINANCE DEPARTMENT 101-41500-101 FULL-TIME EMPLOYEES REGULAR .00 196,301.31 210,430.00 14,128.69 93.3 101-41500-102 FULL-TIME EMPLOYEES OVERTIME .00 1,185.51 200.00 ( 985.51) 592.8 101-41500-103 PART-TIME EMPLOYEES .00 24,366.79 22,520.00 ( 1,846.79) 108.2 101-41500-104 TEMPORARY EMPLOYEES REGULAR .00 .00 .00 .00 .0 101-41500-121 PERA .00 16,593.81 17,470.00 876.19 95.0 101-41500-122 FICA .00 16,623.27 17,820.00 1,196.73 93.3 101-41500-135 CITY BENEFIT CONTRIBUTION .00 43,280.95 52,080.00 8,799.05 83.1 101-41500-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41500-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-41500-151 WORKER'S COMP INSURANCE PREM .00 1,610.00 1,610.00 .00 100.0 101-41500-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0 101-41500-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-41500-331 TRAVEL EXPENSES .00 174.84 200.00 25.16 87.4 101-41500-433 MEMBERSHIPS .00 330.00 340.00 10.00 97.1 101-41500437 TRAINING & DEVELOPMENT .00 100.00 1,000.00 900.00 10.0 TOTAL FINANCE DEPARTMENT .00 300,566.48 323,670.00 23,103.52 92.9 101-41550-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41550-302 ASSESSING SERVICES .00 161,833.35 180,000.00 18,166.65 89.9 TOTALASSESSING .00 161,833.35 180,000.00 18,166.65 89.9 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2018 07:OOAM PAGE: 5 LAW/LEGAL SERVICES 101-41600-305 LEGAL -RETAINER 101-41600-306 LEGAL -PROSECUTION 101-41600-307 LEGAL -CONSULTING 101-41600-308 CODE ENFORCEMENT 101-41600-309 JAIL CHARGES TOTAL LAW/LEGAL SERVICES 101-41800-490 CONTRIBUTIONS TO CIVIC ORG'S TOTAL HUMAN SERVICES CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD YTD Expenditure Detail BUDGET UNEXPENDED PCNT .00 .00 .00 .00 .0 .00 35,270.86 40,000.00 4,729.14 88.2 .00 72,055.27 50,000.00 ( 22,055.27) 144.1 .00 2,043.34 4,000.00 1,956.66 51.1 .00 10,745.93 10,000.00 ( 745.93) 107.5 .00 120,115.40 104,000.00 ( 16,115.40) 115.5 .00 11,098.94 12,400.00 1,301.06 89.5 .00 11,098.94 12,400.00 1,301.06 89.5 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2018 07:OOAM PAGE: 6 CITY OF ORONO Expenditure Detail EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT CENTRAL SERVICES 101-41900-201 OFFICE SUPPLIES .00 10,330.74 14,000.00 3,669.26 73.8 101-41900-221 EQUIPMENT PARTS & ACCESSORIES .00 4,490.40 3,000.00 ( 1,490.40) 149.7 101-41900-223 BLDG/GROUNDS MAINT. SUPPLIES .00 3,039.56 3,500.00 460.44 86.8 101-41900-301 AUDITING AND ACCT'G SERVICES .00 21,250.00 20,000.00 ( 1,250.00) 106.3 101-41900-310 LOGIS-APPLICATIONS .00 .00 .00 .00 .0 101-41900-311 DATA PROCESSING COMMUNICATION .00 75.00 .00 ( 75.00) .0 101-41900-312 BANK FEES .00 8,685.42 4,500.00 ( 4,185.42) 193.0 101-41900-319 PROFESSIONAL SERVICES .00 18,095.60 18,000.00 ( 95.60) 100.5 101-41900-321 TELEPHONE .00 9,996.68 10,000.00 3.32 100.0 101-41900-322 POSTAGE .00 8,971.68 11,000.00 2,028.32 81.6 101-41900-329 INTERNET/OTHER COMMUNICATIONS .00 9,835.50 8,000.00 ( 1,835.50) 122.9 101-41900-352 PRINTING & PUBLISHING .00 24,240.79 15,000.00 ( 9,240.79) 161.6 101-41900-361 GENERAL LIABILITY INS .00 10,000.00 10,000.00 .00 100.0 101-41900-362 UMBRELLA LIABILITY INS .00 5,000.00 5,000.00 .00 100.0 101-41900-363 BONDS INSURANCE .00 200.00 200.00 .00 100.0 101-41900-364 MONEYS & SECURITIES INS .00 .00 .00 .00 .0 101-41900-365 BOILER & MACHINERY INS .00 1,300.00 1,300.00 .00 100.0 101-41900-366 PROPERTY INSURANCE .00 5,000.00 5,000.00 .00 100.0 101-41900-367 EQUIPMENT FLOATERS INS .00 1,300.00 1,300.00 .00 100.0 101-41900-368 AUTOMOTIVE INSURANCE .00 7,400.00 7,400.00 .00 100.0 101-41900-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 101-41900-381 GAS & ELECTRIC .00 28,657.97 29,000.00 342.03 98.8 101-41900-382 WATER UTILITIES .00 3,178.28 3,000.00 ( 178.28) 105.9 101-41900401 REPAIRS/MAINT-OFFICE EQUIP .00 10,207.96 16,000.00 5,792.04 63.8 10141900403 REPAIRS/MAINT-MISC. EQUIP .00 5,878.43 700.00 ( 5,178.43) 839.8 101-41900-404 REPAIRS/MAINT-BLDGS/GROUNDS .00 36,250.57 20,000.00 ( 16,250.57) 181.3 101-41900-407 JANITORIAL SERVICES .00 16,661.63 19,000.00 2,338.37 87.7 101-41900-413 OFFICE EQUIPMENT RENTAL .00 18,861.76 20,000.00 1,138.24 94.3 101-41900-416 SOFTWARE LICENSING .00 23,719.88 20,000.00 ( 3,719.88) 118.6 101-41900-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0 101-41900-441 LICENSES & TAXES .00 .00 .00 .00 .0 101-41900-489 OTHER MISCELLANEOUS CHARGES .00 388.40 1,000.00 611.60 38.8 101-41900-512 SPEC ASSMTS ON LAND & INT .00 .00 .00 .00 .0 101-41900-750 INTEREST ON SPECIAL ASSMNTS .00 .00 .00 .00 .0 TOTAL CENTRAL SERVICES .00 293,016.25 265,900.00 ( 27,116.25) 110.2 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2018 07:OOAM PAGE:7 CITY OF ORONO Expenditure Detail EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT POLICE DEPARTMENT 101-42110-101 FULL-TIME EMPLOYEES REGULAR .00 2,399,854.88 2,408,910.00 9,055.12 99.6 10142110-102 FULL-TIME EMPLOYEES OVERTIME .00 21,600.74 50,000.00 28,399.26 43.2 10142110-103 PART-TIME EMPLOYEES .00 46,257.76 54,330.00 8,072.24 85.1 10142110-104 TEMPORARY EMPLOYEES REGULAR .00 45.00 .00 ( 45.00) .0 101-42110-121 PERA .00 371,245.17 374,280.00 3,034.83 99.2 10142110-122 FICA .00 46,062.07 47,820.00 1,757.93 96.3 10142110-135 CITY BENEFIT CONTRIBUTION .00 384,596.67 401,580.00 16,983.33 95.8 10142110-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-42110-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-42110-151 WORKER'S COMP INSURANCE PREM .00 109,150.00 109,150.00 .00 100.0 101-42110-201 OFFICE SUPPLIES .00 3,396.52 12,000.00 8,603.48 28.3 10142110-208 BOOKS & PERIODICALS .00 324.48 1,000.00 675.52 32.5 10142110-212 MOTOR FUELS & LUBRICANTS .00 78,567.59 115,000.00 36,432.41 68.3 10142110-221 EQUIPMENT PARTS & ACCESSORIES .00 5,369.27 6,000.00 630.73 89.5 101-42110-223 BLDG/GROUNDS MAINT. SUPPLIES .00 177.63 1,300.00 1,122.37 13.7 10142110-226 CLOTHING & PERSONAL EQUIPMENT .00 24,534.54 25,000.00 465.46 98.1 10142110-228 TRAINING SUPPLIES .00 8,135.60 16,000.00 7,864.40 50.9 101-42110-229 EXPLORERS PROGRAM EXPENSES .00 2,390.00 4,000.00 1,610.00 59.8 101-42110-240 SMALL TOOLS AND MINOR EQUIP .00 3,255.73 6,000.00 2,744.27 54.3 101-42110-304 ENGINEERING -CONSULTING .00 .00 .00 .00 .0 10142110-307 LEGAL -CONSULTING .00 5,021.00 8,000.00 2,979.00 62.8 10142110-310 LOGIS-APPLICATIONS .00 77,988.00 90,310.00 12,322.00 86.4 101-42110-311 DATA PROCESSING COMMUNICATION .00 8,787.60 6,000.00 ( 2,787.60) 146.5 10142110-317 ANIMAL CARE .00 189.62 1,000.00 810.38 19.0 101-42110-319 PROFESSIONAL SERVICES .00 13,282.97 14,500.00 1,217.03 91.6 10142110-321 TELEPHONE .00 16,984.28 23,230.00 6,245.72 73.1 101-42110-322 POSTAGE .00 206.00 1,200.00 994.00 17.2 101-42110-329 INTERNET/OTHER COMMUNICATIONS .00 5,739.00 6,300.00 561.00 91.1 101-42110-331 TRAVEL EXPENSES .00 211.00 250.00 39.00 84.4 101-42110-340 GENERAL ADVERTISING .00 345.83 .00 ( 345.83) .0 101-42110-352 PRINTING & PUBLISHING .00 709.74 1,800.00 1,090.26 39.4 101-42110-361 GENERAL LIABILITY INS .00 35,000.00 35,000.00 .00 100.0 101-42110-362 UMBRELLA LIABILITY INS .00 10,000.00 10,000.00 .00 100.0 101-42110-366 PROPERTY INSURANCE .00 1,000.00 1,000.00 .00 100.0 101-42110-367 EQUIPMENT FLOATERS INS .00 .00 .00 .00 .0 101-42110-368 AUTOMOTIVE INSURANCE .00 9,000.00 9,000.00 .00 100.0 101-42110-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 101-42110-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0 101-42110-381 GAS & ELECTRIC .00 17,650.08 20,000.00 2,349.92 88.3 101-42110-382 WATER UTILITIES .00 3,178.00 1,200.00 ( 1,978.00) 264.8 101-42110-401 REPAIRS/MAINT-OFFICE EQUIP .00 6,674.89 5,000.00 ( 1,674.89) 133.5 101-42110-402 REPAIRS/MAINT-AUTO EQUIP .00 35,808.11 50,000.00 14,191.89 71.6 101-42110-403 REPAIRS/MAINT-MISC. EQUIP .00 5,064.76 8,000.00 2,935.24 63.3 101-42110-404 REPAIRS/MAINT-BLDGS/GROUNDS .00 6,557.64 6,500.00 ( 57.64) 100.9 101-42110-407 JANITORIAL SERVICES .00 12,131.70 15,000.00 2,868.30 80.9 101-42110-413 OFFICE EQUIPMENT RENTAL .00 4,492.28 3,300.00 ( 1,192.28) 136.1 101-42110-414 EDP/COMMUNICATIONS EQUIP RENT .00 19,590.09 20,000.00 409.91 98.0 101-42110-416 SOFTWARE LICENSING .00 9,943.18 11,500.00 1,556.82 86.5 101-42110-433 MEMBERSHIPS .00 2,679.55 5,500.00 2,820.45 48.7 101-42110-436 TOWING CHARGES .00 155.00 .00 ( 155.00) .0 101-42110-437 TRAINING & DEVELOPMENT .00 29,674.59 35,000.00 5,325.41 84.8 101-42110-439 MEETING EXPENSES .00 1,698.71 2,500.00 801.29 68.0 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2018 07:OOAM PAGE: 8 CITY OF ORONO Expenditure Detail EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT 101-42110-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 5,000.00 5,000.00 .0 101-42110-441 LICENSES & TAXES .00 199.00 1,300.00 1,101.00 15.3 101-42110-489 OTHER MISCELLANEOUS CHARGES .00 567.36 3,000.00 2,432.64 18.9 101-42110-520 BUILDINGS AND STRUCTURES .00 .00 .00 .00 .0 101-42110-550 AUTOMOTIVE EQUIPMENT .00 153,107.15 153,000.00 ( 107.15) 100.1 101-42110-560 FURNITURE AND FIXTURES .00 332.53 .00 ( 332.53) .0 101-42110-570 OFFICE EQUIP AND FURNISHINGS .00 678.79 7,000.00 6,321.21 9.7 10142110-575 IT HARDWARE &APPLICATIONS .00 18,262.28 23,000.00 4,737.72 79.4 10142110-580 OTHER EQUIPMENT .00 20,654.71 21,000.00 345.29 98.4 TOTAL POLICE DEPARTMENT .00 4,038,529.09 4,236,760.00 198,230.91 95.3 FIRE PROTECTION SERVICES 101-42260-201 OFFICE SUPPLIES .00 .00 .00 .00 .0 101-42260-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 .00 .00 .0 101-42260-318 FIRE SERVICES .00 400,547.00 397,000.00 ( 3,547.00) 100.9 101-42260-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-42260-381 GAS & ELECTRIC .00 .00 .00 .00 .0 TOTAL FIRE PROTECTION SERVICES .00 400,547.00 397,000.00 ( 3,547.00) 100.9 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2018 07:OOAM PAGE:9 CITY OF ORONO Expenditure Detail EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT 10142400-101 FULL-TIME EMPLOYEES REGULAR .00 444,880.66 438,290.00 ( 6,590.66) 101.5 10142400-102 FULL-TIME EMPLOYEES OVERTIME .00 35.15 200.00 164.85 17.6 10142400-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 10142400-104 TEMPORARY EMPLOYEES REGULAR .00 .00 .00 .00 .0 10142400-121 PERA .00 31,661.61 32,890.00 1,228.39 96.3 101-42400-122 FICA .00 32,626.09 33,540.00 913.91 97.3 101-42400-135 CITY BENEFIT CONTRIBUTION .00 67,514.67 74,040.00 6,525.33 91.2 101-42400-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-42400-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-42400-151 WORKER'S COMP INSURANCE PREM .00 2,460.00 2,460.00 .00 100.0 101-42400-208 BOOKS & PERIODICALS .00 .00 500.00 500.00 .0 101-42400-212 MOTOR FUELS & LUBRICANTS .00 .00 1,500.00 1,500.00 .0 101-42400-221 EQUIPMENT PARTS & ACCESSORIES .00 4,814.31 .00 ( 4,814.31) .0 101-42400-226 CLOTHING & PERSONAL EQUIPMENT .00 .00 .00 .00 .0 101-42400-240 SMALL TOOLS AND MINOR EQUIP .00 12.88 3,200.00 3,187.12 .4 101-42400-304 ENGINEERING -CONSULTING .00 3,266.00 12,500.00 9,234.00 26.1 101-42400-307 LEGAL -CONSULTING .00 19,173.50 16,000.00 ( 3,173.50) 119.8 101-42400-310 INSPECTION SERVICES .00 84,508.50 100,000.00 15,491.50 84.5 101-42400-312 BANK FEES .00 .00 .00 .00 .0 101-42400-319 PROFESSIONAL SERVICES .00 24,561.95 32,500.00 7,938.05 75.6 101-42400-321 TELEPHONE .00 161.51 .00 ( 161.51) .0 101-42400-331 TRAVEL EXPENSES .00 285.81 1,500.00 1,214.19 19.1 101-42400-340 GENERAL ADVERTISING .00 920.74 .00 ( 920.74) .0 101-42400-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 1,000.00 1,000.00 .0 101-42400-403 REPAIRS/MAINT-MISC. EQUIP .00 89.99 .00 ( 89.99) .0 101-42400-415 OTHER EQUIPMENT RENTALS .00 125.10 .00 ( 125.10) .0 101-42400-416 SOFTWARE LICENSING .00 6,000.00 .00 ( 6,000.00) .0 101-42400-433 MEMBERSHIPS .00 675.00 800.00 125.00 84.4 101-42400-437 TRAINING & DEVELOPMENT .00 539.00 2,000.00 1,461.00 27.0 101-42400-439 MEETING EXPENSES .00 599.90 9,450.00 8,850.10 6.4 101-42400-441 LICENSES & TAXES .00 1,500.00 100.00 ( 1,400.00) 1500.0 TOTAL BUILDING & ZONING .00 726,412.37 762,470.00 36,057.63 95.3 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2018 07:OOAM PAGE: 10 CITY OF ORONO Expenditure Detail EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT PUBLIC WORKS DEPARTMENT 10143000-101 FULL-TIME EMPLOYEES REGULAR .00 194,825.48 215,250.00 20,424.52 90.5 10143000-102 FULL-TIME EMPLOYEES OVERTIME .00 6,738.40 11,000.00 4,261.60 61.3 10143000-121 PERA .00 15,363.27 16,970.00 1,606.73 90.5 101-43000-122 FICA .00 15,425.09 17,310.00 1,884.91 89.1 10143000-135 CITY BENEFIT CONTRIBUTION .00 53,028.30 52,170.00 ( 858.30) 101.7 10143000-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 3,818.70 .00 ( 3,818.70) .0 101-43000-143 OPEB EXPENSE .00 .00 .00 .00 .0 10143000-151 WORKER'S COMP INSURANCE PREM .00 18,800.00 18,800.00 .00 100.0 10143000-208 BOOKS & PERIODICALS .00 .00 170.00 170.00 .0 10143000-212 MOTOR FUELS & LUBRICANTS .00 11,500.27 40,000.00 28,499.73 28.8 10143000-221 EQUIPMENT PARTS & ACCESSORIES .00 16,397.25 16,000.00 ( 397.25) 102.5 10143000-222 VEHICLE EQUIPMENT & PARTS .00 4,256.75 8,000.00 3,743.25 53.2 10143000-224 STREET MAINT, MATERIALS/SUPPLY .00 33,665.78 44,525.00 10,859.22 75.6 10143000-226 CLOTHING & PERSONAL EQUIPMENT .00 7,802.58 3,500.00 ( 4,302.58) 222.9 10143000-240 SMALL TOOLS AND MINOR EQUIP .00 2,938.87 1,000.00 ( 1,938.87) 293.9 10143000-304 PW ENGINEERING -CONSULTING .00 .00 .00 .00 .0 101-43000-319 PROFESSIONAL SERVICES .00 10,442.33 .00 ( 10,442.33) .0 101-43000-321 TELEPHONE .00 156.53 .00 ( 156.53) .0 101-43000-331 TRAVEL EXPENSES .00 169.29 .00 ( 169.29) .0 101-43000-340 GENERAL ADVERTISING .00 110.00 .00 ( 110.00) .0 101-43000-381 GAS & ELECTRIC .00 2,000.37 4,880.00 2,879.63 41.0 101-43000-386 STREET LIGHTING .00 27,995.84 25,000.00 ( 2,995.84) 112.0 101-43000-402 REPAIRS/MAINT-AUTO EQUIP .00 12,296.09 10,000.00 ( 2,296.09) 123.0 101-43000-403 REPAIRS/MAINT-MISC. EQUIP .00 12,365.94 3,000.00 ( 9,365.94) 412.2 101-43000-404 REPAIRS/MAINT-BLDGS/GROUNDS .00 2,719.31 .00 ( 2,719.31) .0 101-43000-408 CONTRACTED STREET MAINT. .00 17,702.86 7,500.00 ( 10,202.86) 236.0 10143000409 OFFICE EQUIPMENT RENTAL .00 .00 .00 .00 .0 10143000414 EDP/COMMUNICATIONS EQUIP RENT .00 4,937.80 .00 ( 4,937.80) .0 101-43000-415 OTHER EQUIPMENT RENTALS .00 2,812.52 960.00 ( 1,852.52) 293.0 101-43000416 SOFTWARE LICENSING .00 .00 .00 .00 .0 101-43000433 MEMBERSHIPS .00 25.00 .00 ( 25.00) .0 10143000437 TRAINING & DEVELOPMENT .00 2,888.00 3,500.00 612.00 82.5 101-43000441 LICENSES & TAXES .00 63.25 250.00 186.75 25.3 10143000489 OTHER MISCELLANEOUS CHARGES .00 617.28 40.00 ( 577.28) 1543.2 TOTAL PUBLIC WORKS DEPARTMENT .00 481,863.15 499,825.00 17,961.85 96.4 ENGINEERING 10143170-303 ENGINEERING -RETAINER .00 .00 .00 .00 .0 101-43170-304 ENGINEERING -CONSULTING .00 52,305.00 20,000.00 ( 32,305.00) 261.5 TOTAL ENGINEERING .00 52,305.00 20,000.00 ( 32,305.00) 261.5 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2018 07:OOAM PAGE: 11 CITY OF ORONO Expenditure Detail EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT RECYCLING PICK-UP PROGRAM 10143270-101 FULL-TIME EMPLOYEES REGULAR .00 .00 .00 .00 .0 10143270-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 .00 .00 .0 10143270-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-43270-104 TEMPORARY EMPLOYEES REGULAR .00 .00 .00 .00 .0 10143270-121 PERA .00 .00 .00 .00 .0 10143270-122 FICA .00 .00 .00 .00 .0 101-43270-135 CITY BENEFIT CONTRIBUTION .00 .00 .00 .00 .0 10143270-151 WORKER'S COMP INSURANCE PREM .00 .00 .00 .00 .0 101-43270-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 .00 .00 .0 10143270-316 CONTRACT RECYCLING PICKUP .00 .00 .00 .00 .0 10143270-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 10143270-352 PRINTING & PUBLISHING .00 .00 .00 .00 .0 10143270442 SPRING,FALL,X-MAS CLEANUP .00 1,590.00 .00 ( 1,590.00) .0 10143270444 ORGANICS RECYCLING .00 .00 .00 .00 .0 TOTAL RECYCLING PICK-UP PROGRAM .00 1,590.00 .00 ( 1,590.00) .0 SPECIAL SERVICES 10143280-102 FULL-TIME EMPLOYEES OVERTIME .00 31,979.13 35,000.00 3,020.87 91.4 101-43280-121 PERA .00 3,657.40 5,250.00 1,592.60 69.7 101-43280-122 FICA .00 405.25 500.00 94.75 81.1 10143280-135 CITY BENEFIT CONTRIBUTION .00 .00 .00 .00 .0 10143280-228 TRAINING SUPPLIES .00 .00 .00 .00 .0 10143280-304 ENGINEERING -CONSULTING .00 91,504.50 45,000.00 ( 46,504.50) 203.3 10143280-307 LEGAL -CONSULTING .00 9,721.00 10,000.00 279.00 97.2 10143280-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 10143280-437 TRAINING & DEVELOPMENT .00 .00 .00 .00 .0 10143280-800 SPECIAL PROJECTS, CONTINGENCY .00 .00 .00 .00 .0 TOTAL SPECIAL SERVICES .00 137,267.28 95,750.00 ( 41,517.28) 143.4 SPECIAL PROJECTS -CONTINGENCIES 10143290-101 FULL-TIME EMPLOYEES REGULAR .00 .00 .00 .00 .0 10143290-304 ENGINEERING -CONSULTING .00 408.00 .00 ( 408.00) .0 101-43290-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-43290-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0 101-43290-510 LAND .00 639.13 .00 ( 639.13) .0 101-43290-720 OPERATING TRANSFERS .00 926,642.00 375,000.00 ( 551,642.00) 247.1 101-43290-800 SPECIAL PROJECTS, CONTINGENCY .00 57,923.85 40,990.00 ( 16,933.85) 141.3 TOTAL SPECIAL PROJECTS -CONTINGENCIES .00 985,612.98 415,990.00 ( 569,622.98) 236.9 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2018 07:OOAM PAGE: 12 CITY OF ORONO Expenditure Detail EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT PARKS 10145200-101 FULL-TIME EMPLOYEES REGULAR .00 19,951.32 20,270.00 318.68 98.4 10145200-102 FULL-TIME EMPLOYEES OVERTIME .00 464.99 .00 ( 464.99) .0 101-45200-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-45200-104 TEMPORARY EMPLOYEES REGULAR .00 10,081.50 10,000.00 ( 81.50) 100.8 101-45200-121 PERA .00 1,530.54 1,520.00 ( 10.54) 100.7 101-45200-122 FICA .00 1,733.85 2,320.00 586.15 74.7 101-45200-135 CITY BENEFIT CONTRIBUTION .00 3,013.81 3,600.00 586.19 83.7 101-45200-151 WORKER'S COMP INSURANCE PREM .00 1,890.00 1,890.00 .00 100.0 101-45200-212 MOTOR FUELS & LUBRICANTS .00 .00 .00 .00 .0 101-45200-221 EQUIPMENT PARTS & ACCESSORIES .00 1,407.20 .00 ( 1,407.20) .0 101-45200-223 BLDG/GROUNDS MAINT. SUPPLIES .00 9,360.30 7,600.00 ( 1,760.30) 123.2 101-45200-225 MISC PARK SUPPLIES .00 1,410.59 10,000.00 8,589.41 14.1 101-45200-304 ENGINEERING -CONSULTING .00 5,800.00 .00 ( 5,800.00) .0 101-45200-319 PROFESSIONAL SERVICES .00 3,650.22 1,140.00 ( 2,510.22) 320.2 101-45200-331 TRAVEL EXPENSES .00 .00 .00 .00 .0 10145200-352 PRINTING & PUBLISHING .00 605.00 .00 ( 605.00) .0 10145200-381 GAS & ELECTRIC .00 216.08 550.00 333.92 39.3 101-45200402 REPAIRS/MAINT-AUTO EQUIP .00 932.20 .00 ( 932.20) .0 10145200403 REPAIRS/MAINT-MISC. EQUIP .00 1,446.90 .00 ( 1,446.90) .0 101-45200404 REPAIRS/MAINT-BLDGS/GROUNDS .00 46,895.44 53,779.20 6,883.76 87.2 101-45200-415 OTHER EQUIPMENT RENTALS .00 6,669.81 3,500.00 ( 3,169.81) 190.6 101-45200416 SOFTWARE LICENSING .00 .00 .00 .00 .0 101-45200439 MEETING EXPENSES .00 .00 .00 .00 .0 10145200441 LICENSES & TAXES .00 290.00 300.00 10.00 96.7 101-45200489 OTHER MISCELLANEOUS CHARGES .00 30.00 .00 ( 30.00) .0 101-45200-490 CONTRIBUTIONS TO CIVIC ORG'S .00 .00 .00 .00 .0 TOTAL PARKS .00 117,379.75 116,469.20 ( 910.55) 100.8 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2018 07:OOAM PAGE: 13 CITY OF ORONO Expenditure Detail EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD YTD BUDGET UNEXPENDED PCNT GOLF COURSE 10145210-090 PURCHASES FOR RESALE .00 .00 .00 .00 .0 10145210-091 BEER FOR RESALE .00 3,716.40 3,000.00 ( 716.40) 123.9 10145210-092 SOFT DRINKS FOR RESALE .00 3,353.37 3,200.00 ( 153.37) 104.8 101-45210-093 CONCESSIONS FOR RESALE-TXBL .00 1,210.75 1,500.00 289.25 80.7 101-45210-094 CONCESSIONS FOR RESALE-NONTAX .00 1,131.55 1,000.00 ( 131.55) 113.2 101-45210-095 PRO SHOP ITEMS FOR RESALE .00 1,807.60 2,000.00 192.40 90.4 101-45210-099 OTHER FOR RESALE .00 .00 .00 .00 .0 101-45210-101 FULL-TIME EMPLOYEES REGULAR .00 34,347.76 32,450.00 ( 1,897.76) 105.9 101-45210-103 PART-TIME EMPLOYEES .00 42,581.00 53,340.00 10,759.00 79.8 101-45210-104 TEMPORARY EMPLOYEES REGULAR .00 10,085.00 .00 ( 10,085.00) .0 101-45210-121 PERA .00 1,422.29 .00 ( 1,422.29) .0 101-45210-122 FICA .00 4,415.87 6,560.00 2,144.13 67.3 101-45210-135 CITY BENEFIT CONTRIBUTION .00 443.87 .00 ( 443.87) .0 101-45210-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-45210-143 OPEB EXPENSE .00 .00 .00 .00 .0 10145210-151 WORKER'S COMP INSURANCE PREM .00 1,620.00 1,620.00 .00 100.0 10145210-201 OFFICE SUPPLIES .00 213.26 300.00 86.74 71.1 101-45210-212 MOTOR FUELS & LUBRICANTS .00 .00 5,000.00 5,000.00 .0 101-45210-221 EQUIPMENT PARTS & ACCESSORIES .00 1,602.36 1,500.00 ( 102.36) 106.8 101-45210-223 BLDG/GROUNDS MAINT. SUPPLIES .00 6,987.73 4,500.00 ( 2,487.73) 155.3 10145210-226 CLOTHING & PERSONAL EQUIPMENT .00 149.99 180.00 30.01 83.3 10145210-240 SMALL TOOLS AND MINOR EQUIP .00 388.93 500.00 111.07 77.8 101-45210-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-45210-304 ENGINEERING -CONSULTING .00 .00 .00 .00 .0 101-45210-307 LEGAL -CONSULTING .00 .00 .00 .00 .0 101-45210-312 BANK FEES .00 3,545.56 4,000.00 454.44 88.6 10145210-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-45210-321 TELEPHONE .00 3,053.14 2,500.00 ( 553.14) 122.1 101-45210-322 POSTAGE .00 .00 .00 .00 .0 10145210-331 TRAVEL EXPENSES .00 .00 .00 .00 .0 10145210-340 GENERAL ADVERTISING .00 500.00 1,750.00 1,250.00 28.6 10145210-343 OTHER ADVERTISING .00 .00 .00 .00 .0 101-45210-352 PRINTING & PUBLISHING .00 811.26 .00 ( 811.26) .0 10145210-361 GENERAL LIABILITY INS .00 8,000.00 8,000.00 .00 100.0 10145210-362 UMBRELLA LIABILITY INS .00 1,500.00 1,500.00 .00 100.0 10145210-365 BOILER & MACHINERY INS .00 350.00 350.00 .00 100.0 10145210-366 PROPERTY INSURANCE .00 2,650.00 2,650.00 .00 100.0 10145210-367 EQUIPMENT FLOATERS INS .00 350.00 350.00 .00 100.0 10145210-368 AUTOMOTIVE INSURANCE .00 370.00 370.00 .00 100.0 10145210-369 DRAM SHOP INSURANCE .00 800.00 800.00 .00 100.0 10145210-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 10145210-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0 10145210-381 GAS & ELECTRIC .00 7,959.17 8,500.00 540.83 93.6 101-45210401 REPAIRS/MAINT-OFFICE EQUIP .00 .00 .00 .00 .0 10145210402 REPAIRS/MAINT-AUTO EQUIP .00 381.64 250.00 ( 131.64) 152.7 10145210403 REPAIRS/MAINT-MISC. EQUIP .00 10,976.53 2,500.00 ( 8,476.53) 439.1 10145210404 REPAIRS/MAINT-BLDGS/GROUNDS .00 13,284.10 12,000.00 ( 1,284.10) 110.7 10145210409 DEPRECIATION & AMORTIZATION .00 .00 .00 .00 .0 10145210415 OTHER EQUIPMENT RENTALS .00 11,760.01 9,500.00 ( 2,260.01) 123.8 10145210433 MEMBERSHIPS .00 119.88 300.00 180.12 40.0 10145210437 TRAINING & DEVELOPMENT .00 .00 150.00 150.00 .0 10145210438 ADMINISTRATIVE CHARGE .00 .00 .00 .00 .0 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/23/2018 07:01AM PAGE: 14 CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2017 GENERALFUND PERIOD YTD 101-45210-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 101-45210441 LICENSES & TAXES .00 294.00 101-45210489 OTHER MISCELLANEOUS CHARGES .00 16.50 TOTAL GOLF COURSE .00 182,199.52 TOTAL FUND EXPENDITURES NET REVENUE OVER EXPENDITURES FOR ADMINISTRATION USE ONLY .00 8,423,201.23 .00 10,946.74 ( 100 % OF THE FISCAL YEAR HAS ELAPSED Expenditure Detail BUDGET UNEXPENDED PCNT .00 .00 .0 550.00 256.00 53.5 .00 ( 16.50) .0 172,670.00 ( 9,529.52) 105.5 7,988,364.20 ( 434,837.03) 105.4 504.20) ( 11,450.94) 2171.1 02/23/2018 07:01AM PAGE: 15 Item No.: 9 Date: February 26, 2018 Item Description: 2018 Road Maintenance Project - Approval to Solicit Bids Presenter: Adam Edwards Agenda Public Works Director/ Public Works Director/City Engineer Section: City Engineer Report 1. Purpose. The purpose of this action item is to update the Council on the designs for the 2018 Street Maintenance Projects and authorize the solicitation of bids for the project. 2. Background. At the March 22"d, 2017 Council Work Session the Council provided guidance on a way forward for road maintenance funding and projects for the 2017 and 2018 construction seasons. At the April 24'x', 2018 council meeting, council provided direction to staff on roads to include in 2018 Street Maintenance Project. On June 23rd, 2017 the Mayor requested the city Engineer look at realigning the northern end of Linden Lane to remove long standing encroachments and improving drainage. On July 24'x', 2017 the Council approved the engineering and design for the selected roads. City staff and Bolton and Menk then conducted surveying, assessments and prepared draft designs for the subject roads. Draft plans were shared with residents at the open house on December 13", 2017. The onsite assessments and feedback for residents resulted in additional planning to address stormwater issues on several of the roads. The draft plans and bid packet is now ready for bid solicitation. 3. Scope of Work. The project consist of the reclamation and or mill and overlay of the bituminous pavement, select subgrade corrections, and the replacement / improvement of the associated stormwater systems Forest Arms Lane, the Wildhurst Trail Network, Vine Place, Lyric Avenue (Livingston to Blaine), Minnetonka Avenue, and West Lafayette. Also include is the realignment of Linden Lane and the replacement of the water main that runs underneath west Lafayette Rd. 4. Cost. The estimated cost based on the engineer's estimate is shown in the table below. This estimate is based on the results of soils analysis, resident feedback and detailed design. The estimate is an increase from the planning level estimates of the CIP. Increases in the pavement are primarily attributable to increases in the amount of subgrade work required to address poor soils. Increases in the stormwater estimates are primarily due to drainage issue on Wildhurst Lane. 5. Funding. Funding for the project will come from a combination of the pavement management fund, Stormwater Fund, Water fund and Sewer fund. There is insufficient funding available in the pavement Prepared By: Reviewed By:, ` Approved By: -196Z Engineer's Estimate City Streets Pavement Storm Utilities Total Forest Arm Lane $ 367,107 $ 77,640 $ 11,300 $ 456,047 Wildhurst Trail (includes Forest Lake Landing) $ 366,356 $ 244,475 $ 5,250 $ 616,081 Vine Place $ 18,003 $ - $ 3,000 $ 21,003 West Lafayette (Shadywood to end) $ 216,680 $ 24,275 $ 250,290 $ 491,245 Lyric Avenue (Livingston to Blaine) $ 37,085 $ 3,000 $ 3,750 $ 43,835 Minnetonka Highlands Lane $ 59,900 $ 17,975 $ 750 $ 78,625 Linden Lane $ 9,634 $ 3,250 $ - $ 12,884 Engineering Desi $ 90,822 $ 21,441 $ 21,737 $ 134,000 Engineering Construction Services $ 107,477 $ 37,062 $ 27,434 $ 171,972 Total $ 1,273,064 $ 429,117 $ 323,511 $ 2,025,692 5. Funding. Funding for the project will come from a combination of the pavement management fund, Stormwater Fund, Water fund and Sewer fund. There is insufficient funding available in the pavement Prepared By: Reviewed By:, ` Approved By: -196Z AGENDA ITEM management fund. Staff is there for recommending that Forest Arms Lane be listed as a bid alternate during the solicitation process. If bids comeback well below the estimate then the project would proceed and if not, then Forest Arms Lane would be differed until 2019. Fund Cost Estimate Estimated EOY 2018 Fund Balance Pavement Fund $ 1,273,064 $ -328,064 Stormwater $ 429,117 $ 1,410,101 Sewer and Water $ 323,511 $ 2,440,474 Total $ 2,025,692 6. Timing. Advertise for Bids................................................................................................. March, 2018 OpenBids/ Award.................................................................................................... April, 2018 Construction..................................................................... Summer 2018 7. Staff Recommendation. I recommend the council approve the plans and authorize staff to solicit bids. COUNCIL ACTION REQUESTED Move to authorize the solicitation of Bids for the project. Reference A. Street Design Prepared By: i Reviewed By: fy- Approved By: -1V Item No.: 10 Date: February 26, 2018 Item Description: Leaf Street- Approval to Solicit Bids Presenter: Adam Edwards Agenda Public Works Director/ Public Works Director/City Engineer Section: City Engineer Report 1. Purpose. The purpose of this action item is to update the Council on the designs for the Leaf Street Project and authorize the solicitation of bids for the project. 2. Background. At the March 22"d, 2017 Council Work Session the Council provided guidance on a way forward for road maintenance funding and projects for the 2017 and 2018 construction seasons. At the April 24`x', 2018 council meeting, council provided direction to staff on roads to include in 2018 Street Maintenance Project which included Leaf Street. On July 24t1i, 2017 the Council approved the engineering and design for the selected roads. City staff and Bolton and Menk then conducted surveying, assessments and prepared draft designs for the subject roads. Draft plans were shared with residents at the open house on December 13', 2017. The draft plan and bid packet is now ready for bid solicitation. 3. Scope of Work. The project consist of the mill and overlay of the bituminous pavement, select subgrade corrections, and the replacement of the associated stormwater systems on Leaf Street. 4. Cost. The estimated cost based on the engineer's estimate is shown in the table below. This estimate is based on the results of soils analysis, resident feedback and detailed design. 5. Funding. Funding for the project will come from a combination of the Municipal State Aid Fund (MSA), Stormwater Fund, Sewer fund. Fund Engineer's Estimate CIP Estimate City Streets Pavement Storm Utilities Total Leaf Street $161,750 $13,250 $10,000 $185,000 Engineering Design $20,000 $20,000 Engineering Construction Services $16,800 $16,800 Total $198,550 $13,250 $10,000 $221,800 5. Funding. Funding for the project will come from a combination of the Municipal State Aid Fund (MSA), Stormwater Fund, Sewer fund. Fund Cost Estimate CIP Estimate Estimated EOY 2018 Fund Balance MSA $ 161,750 $ 210,000 $ 204,663* Stormwater $ 13,250 $ 1,410,101 Sewer $ 10,000 $ 1,797,833 Total $ 198,550 $ 210,000 * Does not include planned OCB Work nor MSA advance for same. 6. Timing. Advertise for Bids............................................................................March 2018 Open Bids/ Award..............................................................................April 2018 Construction.................................................................................Summer 2018 7. Staff Recommendation. I recommend the council approve the plans and authorize staff to solicit bids. COUNCIL ACTION REQUESTED Move to authorize the solicitation of Bids for the project. Prepared By: Reviewed By: Approved By: -1V AGENDA ITEM Item No.: 11 Date: February 26, 2018 Item Description: #18-3998 — James and Mary Jundt, 1400 Brackets Point Road, Preliminary Plat, Street Vacation Presenter: Jeremy Barnhart, Community Agenda Planning Department Development Director Section: Report 1. Purpose. This item is to consider a preliminary plat and right of way/ easement vacation associated with a proposed 5 lot subdivision at 1400 Bracketts Point Road. 2. 15.99 Deadline. Action must be taken by April 13, 2018. 3. Background/ Summary. This proposal was reviewed by the City Council as a sketch plan in November, 2017. The proposed preliminary plat is consistent with that sketch plan. All lots meet the requirements of the zoning ordinance in terms of lot width and size. Lot Area (acres) Width at lake (feet) Lot 1, B1 2.41 335 Lot 2, BI 2.1 349 Lot 3, B1 2.35 363 Lot 1, B2 (Existing House) 3.36 415 Lot 2, B2 2.06 202 The proposed use of the property, single family residential at density of .5 units per acre is consistent with the Comprehensive Plan. The main feature of this project is the relocation of a portion of public Brackets Point Road from the western edge of the peninsula to the center of the peninsula. This relocation will require vacation of the existing right of way, and the sanitary sewer easement along this road. The Planning Commission staff report, attached as Exhibit C provides additional detail on the proposal. 4. Planning Commission Vote and Comment. The Planning Commission voted 5-0 on two separate motions, one to approve the right of way and the easement vacation and a second to approve the preliminary plat as recommended in the staff report. Commissioners specifically noted that the trees replacing those removed should be planted in more of a natural pattern, versus equally spaced along the relocated road. Public Comment. A neighboring property owner to the south, Bruce Paddock, commented during the public hearing He felt that the lot housing the former Pillsbury house should be larger, possibly incorporating the adjacent lot, lot 2, Block 2. The lot housing the Pillsbury House is the largest within the subdivision and exceeds the minimum lot size outlined by the city code. He also commented that the private portion of Bracketts Point Rd should be converted to a public road. Since the Planning Commission meeting, the property owner has contacted city hall with a request to convert the road from private to public. The road is currently proposed simply as a relocation of an existing public road, and is proposed to remain public. The proposed configuration and cul de sac improves the circulation in the area, allowing for a more efficient turn around, pulls hard cover away from the lake, and create a more logical route for access to the three lots to the south of the point. 5. Staff Recommendation. Staff recommends approval of the preliminary plat and vacation of the road and easements, subject to the following conditions: Prepared By: J. Barnhart Reviewed By: JS)�6Z Approved By: -Tga AGENDA ITEM COUNCIL ACTION REQUESTED Staff Recommendation: Planning Department Staff supports the project, subject to a number of conditions. Staffs recommended motions and conditions are: A. By resolution, approve the preliminary plat for Southways subject to the following conditions. 1. The applicable general engineering comments and or conditions provided by City Engineer dated January 9, 2018 attached hereto as Exhibit C shall be suitably addressed by applicant in the development plan submittal. 2. Easements shall be provided as required by the City Engineer. 3. Regardless of timing of construction on lots 1, 2, or 3, Block 1, the Average Lake Shore Setback shall be 84 feet from the Ordinary High Water line lots on all sides. The Average Lake Shore for lots in Block 2 shall be as regulated by city code at time of construction. 4. Approval of the Final Plat within 1 year of the date of Council approval of the preliminary plat. 5. Development shall adhere to the proposed Basic Conservation Design Master Plan. 6. Significant trees shall be preserved to the extent possible and as shown on the landscaping plans. 7. Upon evidence of resettlement history, the developer will contact the city and the State Historical Preservation Office prior to proceeding. 8. Additional approvals a. Vacation of Bracketts Point Road and Sanitary Sewer easement as described herein. b. Approval of a Development Agreement B. By resolution approve the vacation of the portion of Bracketts Point Right of Way illustrated in Exhibit H. Exhibits A. Draft Resolution -Preliminary Plat B. Draft Resolution -Easement Vacation C. PC Staff report D. PC Minutes February 20, 2018 draft E. Proposed Plat F. Proposed Utility, Landscaping, Grading Plans G. Applicants Narrative H. Vacation Illustration References PC Exhibits Ex A Application Ex B Location map Prepared By: J. Barnhart Reviewed By: jl 6a Approved By: -Tga AGENDA ITEM Ex H Survey and Tree Inventory Ex J Submitted Hardcover Calculations Ex K Conservation Design Plan Ex L Tree Removal Plan Ex M City Engineer Memo Ex N Comments from Hennepin County Ex O Property Owners List/ Notification Map Ex P City Council/ Planning Commission meeting Minutes Ex Q Wetland Notice of Decision Ex R Army Corps letter Ex S DNR Letter RE vacation Prepared By: J. Barnhart Reviewed By: JS)�6Z Approved By: -Tga Council Exhibit A 18-3998 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL A RESOLUTION APPROVING A PRELIMINARY PLAT FOR SOUTHWAYS FILE NO. 18-3998 WHEREAS, on December 13, 2017, James R. and Mary Joann Jundt, husband and wife ("Applicant[s]"), applied for a preliminary plat for the property legally described in Exhibit A, (hereinafter the "Property"); WHEREAS, on February 20th, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on February 20th, 2018, the Planning Commission recommended approval of the preliminary plat; and WHEREAS, on February 26, 2018, the City Council reviewed the application and the recommendations of the Planning Commission and City staff, and NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested preliminary plat as described above based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: 1. This application was reviewed as Zoning File #18-3998. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. 2. The Property is located in the LR-lA Zoning District. 3. The property is guided for Low Density Residential in the 2030 Community Management Plan. 4. The Property contains 13.78 acres in area and has a defined lot width of over 1000 feet on the west side ad over 600 feet on the east side. I CITY OF ORONO RESOLUTION OF THE CITY COUNCIL 5. The property will be served by municipal sanitary sewer and private wells. 6. The Property is within Tier 1 and hardcover is limited to 25 % according to the Stormwater Quality Overlay District. 7. The parcel will be subdivided into 5 buildable lots and platted right of way. All lots conform to the size and width requirements of the city code. 8. The Developer has prepared grading plans to manage stormwater on site without negatively impacting adjacent parcels 9. Access to the property is via the existing Bracketts Point Road, a public street. 10. In considering this application for variance, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed subdivision upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. 11. The Parks, Trails and Open Space element of the Orono Community Management Plan (CMP) has no current plans for parks that specifically require dedication of park land from this property. The City will confirm the park dedication required at the time of final plat. 12. The developer has submitted a Conservation Design Report and Master Plan prepared by Kjohlaug Environmental Services Company dated December 13, 2017 that inventories and describes in detail the environmental features of the site, defining what natural values of the site should be preserved or enhanced and how that should occur. 13. There are no wetlands on the property. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants preliminary plat approval to allow the subdivision of the property into 5 lots, as depicted on the plans dated December 6, 2017 prepared by Gronberg and Associates, attached as Exhibit B, subject to the following conditions: A. Project Specific Conditions CITY OF ORONO RESOLUTION OF THE CITY COUNCIL 1. The applicable general engineering comments and or conditions provided by City Engineer dated January 9, 2018 attached hereto as Exhibit C shall be suitably addressed by applicant in the development plan submittal. 2. Easements shall be provided as required by the City Engineer. 3. Regardless of timing of construction on lots 1, 2, or 3, Block 1, the Average Lake Shore Setback shall be 84 feet from the Ordinary High Water line lots on all sides. The Average Lake Shore for lots in Block 2 shall be as regulated by city code at time of construction. 4. Approval of the Final Plat within 1 year of the date of Council approval of the preliminary plat. 5. Development shall adhere to the proposed Basic Conservation Design Master Plan. 6. Significant trees shall be preserved to the extent possible and as shown on the landscaping plans. 7. Upon evidence of resettlement history, the developer will contact the city and the State Historical Preservation Office prior to proceeding. 8. Additional approvals a. Vacation of Bracketts Point Road and Sanitary Sewer easement doc 6878945 as described herein. 9. The following estimated fees are due at the time of final plat unless otherwise noted a. Stormwater and Drainage Trunk: The property will be subject to the Stormwater and Drainage Trunk Fee (SW&DT Fee) of $32,240 (Minimum acre per lot (2) times number of new lots (4) times per acre amount ($4,030). b. Water and Sewer: The costs to relocate the sanitary sewer will be the developers responsibility. The Metropolitan Council SAC charge which is currently $2,485 per dwelling unit will be due at the time of building permit for each lot. 3 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL c. Park dedication: $22,200 ($5,550 x 4 new lots) B. General conditions imposed on preliminary plats shall apply, and are as follow: 1. Appropriate traffic control signage within and pertinent to the site shall be installed by the Developer subject to the City Engineer's review and approval. 2. Applicant shall demonstrate to the satisfaction of the City Council that all requirements of the Minnehaha Creek Watershed District as administrator of the WCA regulations on Orono's behalf, are complied with. 3. Erosion control shall adhere to "Best Management Practices for Protecting Water Quality in Urban Areas" and to the approved SWPPP. All erosion controls as required by the City and the MCWD shall be in place prior to commencing grading and excavation on the site. All such erosion control measures shall be maintained in working order until the site is vegetated and stabilized. 4. The construction limits shall be clearly marked with adequate fencing to prevent any construction damage or disturbance of any trees and vegetation outside of the construction limits area. Developer shall identify trees to be preserved on site, shall mark them on a site plan, and shall take extraordinary measures such as fencing, signage, etc. to ensure they are not disturbed. This approval is based upon the known issues that may affect this project, but this approval does not limit the City from revising or amending these conditions as the review process continues. 6. Council approval is based on the entire record, above Findings. 7. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. 8. Authorities granted by this resolution run with the Property not with the Applicants, but are permissive only and must be exercised by filing a final Plat application within one year of the date of Council approval, or the preliminary plat will expire on that date (February 26, 2019). 4 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL 9. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. C. Plans and Specifications. The following plans and specifications shall be submitted for review and approval by the City and other appropriate jurisdictions: 1) Final plans and specifications for all proposed utility lines and services, including any proposed revisions to existing service facilities. Proposed plans shall be provided to the City for final review and approval with the Final Plan set. The Public Works Department and any other pertinent reviewing agencies shall review and approve all utility improvements. Final sanitary sewer and watermain plans shall be provided and are subject to approval by the Public Works Department and City Engineer. 2) Final Street and Storm Sewer Plans. 3) Final Grading, Drainage and Erosion Control Plan and SWPPP showing existing and proposed contours, building locations, elevations, stormwater facilities and calculations, utilities and erosion control measures to be used during construction. General Development Plan Approval will not be granted until the Minnehaha Creek Watershed District has approved the stormwater plans. 4) Landscaping plan to reflect a more natural pattern of replacement trees, versus a lineal replacement pattern along the new Bracketts Point 5) Any additional plans and specifications deemed necessary by the City as review progresses. D. Platting Process. Applicant shall complete all requirements for Final Plat Approval as follows. The following list of final submittals must be submitted to the City Administrator 2 weeks prior to the regularly scheduled Council meeting on the second and fourth Mondays of the month. These submittals are as follows: 1). Record plat drawings in the form of two (3) mylar copies (one copy for the City's records and one for filing with Hennepin County) and one (1) copy reduced to 1" _ 200'. Drawing to include: CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. A. Lot lines platted per preliminary plat survey/drawing by Gronberg and Associates dated December 6, 2017 attached hereto as Exhibit B, except as modified herein. B. Dedication of "drainage and utility easements" 10' along exterior property lines and 5' along the interior property lines. C. Dedication of "Drainage Easements" over all drainageways D. Name of plat. 2). Legal documents required: A. Title opinion addressed to the City or a title insurance policy in favor of the City. All owners, mortgage holders or others with property interest indicated therein shall sign the plat and all other documents affected by such interest. B. The applicant must provide certified copies of all recorded easements currently affecting the property. C. Signed Developers Agreement and Letter of Credit for construction of improvements. The City Engineer shall establish the amount to be provided in the Letter of Credit. 3). Fees required: Application fee, Park dedication, Stormwater and Drainage Trunk enumerated above. E. Development Agreement. Development Approval is contingent upon the successful execution of a Development Agreement between the applicant and the City. Such Agreement shall address all specific City requirements for the development. F. Financial Guarantee. The Development Agreement shall include a financial guarantee by the applicant to ensure the completion of site improvements. The City Engineer shall complete an estimate of improvement costs, including but not limited to streets, curb & gutter, sanitary sewers, landscaping, grading, erosion control, utilities, and stormwater management facility construction, and the applicant shall provide to the City a financial guarantee of 150% of the improvement costs. C CITY OF ORONO RESOLUTION OF THE CITY COUNCIL ADOPTED by the Orono City Council on this 26th day of February, 2018. ATTEST: CITY OF ORONO: Anna Carlson, City Clerk Dennis Walsh, Mayor CITY OF ORONO RESOLUTION OF THE CITY COUNCIL Exhibit A Legal Description Lots 5 and 6, Rearrangement of Orono Point; Also, that part of Lots 9 and 10, Rearrangement of Orono Point and the accretions thereto lying Southerly and Easterly of the following described line: Commencing at a point in the centerline of Center Avenue 588.95 feet northerly from the Northwesterly corner of Lot 5, Rearrangement of Orono Point; thence southerly along said centerline a distance of 5 feet; thence southwesterly on a tangential curve to the right with a radius of 221.17 feet a distance of 169.38 feet; thence southwesterly tangent to said last described curve a distance of 5 feet; thence southwesterly on a tangential curve to the right a radius of 445.72 feet a distance of 119.25 feet, thence southwesterly tangent to said last described curve a distance of 107.3 feet; thence westerly making an angle of 44 degrees 42 minutes to the right a distance of 79.3 feet to the shore of Lake Minnetonka and there terminating; subject to Boarder Avenue as opened by Document No. 2092886, Hennepin County, Minnesota. Also, that part of vacated Center Avenue as said Center Avenue was dedicated to the public in the plat of Rearrangement of Orono Point, lying southerly of the westerly extension of the northerly line of Lot 4, said Rearrangement of Orono Point and northerly of a line drawn westerly perpendicular to the west line of said Lot 4 from a point on said west line distant 182.29 feet northerly from the southwest corner of said Lot 4; also that part of the westerly half of vacated Center Avenue lying southerly of said above described perpendicular line; and also that part of the westerly half of vacated Center Avenue lying northerly of the westerly extension of the northerly line of said Lot 4 and lying southerly of a line drawn easterly at right angles to the westerly line of said vacated Center Avenue from the point of intersection of said westerly line with a line drawn 10 feet easterly of the following described line; Commencing at a point in the centerline of said Center Avenue distant 588.95 feet northerly from the northwesterly corner of said Lot 5; thence southerly along said centerline a distance of 5 feet to the point of beginning of the line being described; thence southwesterly along a tangential curve to the right with a radius of 221.17 feet a distance of 169.38 feet, and said line there ending, Hennepin County, Minnesota. Also, that part of vacated Boarder Avenue as laid out and dedicated over and across part of Lot 9 in said Rearrangement of Orono Point which lies between the westerly line of said Center Avenue and a line drawn across said Border Avenue at right angles to the side lines of said Border Avenue from the point of intersection of the centerline of said Border Avenue with aline described as follows: Beginning at a point in the centerline of said Center Avenue distant 588.95 feet northerly of the northwest corner of said Lot 5; thence southerly along the centerline of said Center Avenue a distance of 5 feet; thence southerly and southwesterly along a tangential curve to the right with a radius of 221.17 feet a distance of 169.38 feet; thence southwesterly tangent to last said curve a distance of 5 feet; thence southwesterly along a tangential curve to the right with a radius of 445.72 feet a distance of 119.25 feet; thence southwesterly tangent to last said curve a distance of 107.30 feet; thence southwesterly along a tangential curve to the left with a radius of 56 feet a distance of 19.7 feet; thence southerly tangent to last said curve a distance of 6.8 feet; thence southerly along a tangential curve to the left with a radius of 169.7 feet a distance of 53.9 feet; thence southerly tangent to last described curve a distance of 20.5 feet; thence southerly on a tangential curve to the left with a radius of 78.1 feet to its intersection with the centerline of said Border Avenue, and said line there ending, HennepinCounty,Minnesota. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL Exhibit B Preliminary Plat CITY OF ORONO RESOLUTION OF THE CITY COUNCIL Exhibit C Engineer Comments Dated January 9, 2018 10 A RESOLUTION VACATING A PORTION OF BRACKETT'S POINT ROAD AND SANITARY SEWER EASEMENT 6878945 HENNEPIN COUNTY, MINNESOTA FILE NO. 18-3998 WHEREAS, the City of Orono is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, on December 13, 2017, James R. and Mary Joann Jundt, husband and wife ("Applicant[s]"), applied for a street and sanitary sewer easement vacation adjacent to their property legally described in Exhibit A, (hereinafter the "Property"); WHEREAS, on February 20th, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on February 20th, 2018, the Planning Commission recommended approval of the street and easement vacation; and WHEREAS, on February 26, 2018, the City Council reviewed the application and the recommendations of the Planning Commission and City staff, and WHEREAS, the Orono Council finds the vacation as proposed is in keeping with the public interest and in consideration of the following findings: 1. The roadway in question will be relocated to the center of the peninsula, preserving access to the properties in the area while removing hardcover from the lake shore. 2. The easement in question covers an existing sanitary sewer trunk line which will be demolished and abandoned and replaced along the newly relocated Bracketts Point Road. 3. The City Council finds that the existing Road right of way and Utility Easement has no apparent present or future benefit to the public when it will be relocated within the peninsula. 4. The City Council finds that: a) The vacation does not affect access to or use of any adjoining Page 1 of 5 property. The property owner's legal access to the property will not be affected by the vacation of the Road and Utilities easement and no adjacent or nearby properties will have their access limited by it. b) With the relocation, the City does not intend to develop, improve, or use the existing Easement or right of way area as a road or for utilities. C) With the relocation, the unimproved Easement area as it exists serves no public purpose. NOW, THEREFORE, BE IT RESOLVED, that the vacation of the Road and Utilities Easement as illustrated in Exhibit C and legally described in Exhibit B is hereby granted by the City Council of the City of Orono on this 26th day of February, 2018. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor Page 2 of 5 Exhibt A Legal description of property Lots 5 and 6, Rearrangement of Orono Point; Also, that part of Lots 9 and 10, Rearrangement of Orono Point and the accretions thereto lying Southerly and Easterly of the following described line: Commencing at a point in the centerline of Center Avenue 588.95 feet northerly from the Northwesterly corner of Lot 5, Rearrangement of Orono Point; thence southerly along said centerline a distance of 5 feet; thence southwesterly on a tangential curve to the right with a radius of 221.17 feet a distance of 169.38 feet; thence southwesterly tangent to said last described curve a distance of 5 feet; thence southwesterly on a tangential curve to the right a radius of 445.72 feet a distance of 119.25 feet, thence southwesterly tangent to said last described curve a distance of 107.3 feet; thence westerly making an angle of 44 degrees 42 minutes to the right a distance of 79.3 feet to the shore of Lake Minnetonka and there terminating; subject to Boarder Avenue as opened by Document No. 2092886, Hennepin County, Minnesota. Also, that part of vacated Center Avenue as said Center Avenue was dedicated to the public in the plat of Rearrangement of Orono Point, lying southerly of the westerly extension of the northerly line of Lot 4, said Rearrangement of Orono Point and northerly of a line drawn westerly perpendicular to the west line of said Lot 4 from a point on said west line distant 182.29 feet northerly from the southwest corner of said Lot 4; also that part of the westerly half of vacated Center Avenue lying southerly of said above described perpendicular line; and also that part of the westerly half of vacated Center Avenue lying northerly of the westerly extension of the northerly line of said Lot 4 and lying southerly of a line drawn easterly at right angles to the westerly line of said vacated Center Avenue from the point of intersection of said westerly line with a line drawn 10 feet easterly of the following described line; Commencing at a point in the centerline of said Center Avenue distant 588.95 feet northerly from the northwesterly corner of said Lot 5; thence southerly along said centerline a distance of 5 feet to the point of beginning of the line being described; thence southwesterly along a tangential curve to the right with a radius of 221.17 feet a distance of 169.38 feet, and said line there ending, Hennepin County, Minnesota. Also, that part of vacated Boarder Avenue as laid out and dedicated over and across part of Lot 9 in said Rearrangement of Orono Point which lies between the westerly line of said Center Avenue and a line drawn across said Border Avenue at right angles to the side lines of said Border Avenue from the point of intersection of the centerline of said Border Avenue with a line described as follows: Beginning ata point in the centerline of said Center Avenue distant 588.95 feet northerly of the northwest corner of said Lot 5; thence southerly along the centerline of said Center Avenue a distance of 5 feet; thence southerly and southwesterly along a tangential curve to the right with a radius of 221.17 feet a distance of 169.38 feet; thence southwesterly tangent to last said curve a distance of 5 feet; thence southwesterly along a tangential curve to the right with a radius of 445.72 feet a distance of 119.25 feet; thence southwesterly tangent to last said curve a distance of 107.30 feet; thence southwesterly along a tangential curve to the left with a radius of 56 feet a distance of 19.7 feet; thence southerly tangent to last said curve a distance of 6.8 feet; thence southerly along a tangential curve to the left with a radius of 169.7 feet a distance of 53.9 feet; thence southerly tangent to last described curve a distance of 20.5 feet; thence southerly on a tangential curve to the left with a radius of 78.1 feet to its intersection with the centerline of said Border Avenue, and said line there ending, Hennepin County, Minnesota. Page 3 of 5 Exhibit B Legal Description of vacated area Page 4 of 5 Exhibit C Illustration of vacated area Page 5 of 5 Date Application Received: December 14, 2017 Date Application Considered as Complete: December 14, 2017 120 -Day Review Period Expires April 13, 2018 (Pre Plat) To: Chair Thiesse and Planning Commission Members Dustin Rief, City Administrator From: Jeremy Barnhart, Community Development Director Date: February 20, 2018 Council Exhibit C 18-3998 Subject: #18-3998, James and Mary Jundt, 1400 Brackets Point Road, Preliminary Plat Street Vacation Public Hearing Application Summary: The applicant is requesting preliminary plat and street vacation approval to subdivide the existing lot at 1400 Bracketts Point Road into 5 separate lots and relocate a portion of public Bracketts Point Road to the middle of the peninsula. Staff Recommendation: Planning Department Staff supports the project, subject to a number of conditions. Staffs recommended motions are: 1. Motion to approve the preliminary plat subject to the following conditions All comments in the City Engineer letter dated January 9, 2018 shall be addressed Provision of easements as required by the city engineer 1. Approval of the final plat within 1 year of the date of Council approval. 2. Development shall be subject to adherence to the proposed Basic Conservation Design Master Plan, also subject to removal of buckthorn on the site. 3. Significant trees to be preserved to the extent possible and as shown on the landscaping plans. 4. Upon any evidence of presettlement history, the developer will contact the city and the State Historical Preservation Office prior to proceeding. 5. Park Dedication Fees and Storm Water & Drainage Trunk Fees, as well as municipal sewer and water connection charges, all as noted in staff memo, to be collected in full at the time of final plat approval. 6. Successful vacation of the portion Bracketts Point Right of Way illustrated in Exhibit I. 2. Motion to approve the vacation of the portion of Bracketts Point Right of Way illustrated in Exhibit I. FILE #18-3998 February 20, 2018 Page 2 of 6 Background/ Proposal The property is 13.78 acres and lies in the middle of Brackets Point. Bracketts Point Road enters the property at the north end then cuts to the west side, running along the lakeshore. Bracketts Point Road is a public road for the northern 2/3rds of its length, and private for the southern 1/3. Public Bracketts Point Road terminates at a hammer head turnaround at the southern end of the subject property. Within Bracketts Point Road is a sanitary sewer that serves the area. The subject property is zoned LR -1A One Family Residential, requiring 2 acres of dry buildable land per lot. All lakeshore lots require 200 feet of frontage at the lake and at the 75 foot lake yard setback. The applicants proposed plat is illustrated in a number of drawings, including the preliminary plat (Exhibit C), Utility Plans, (Exhibit E), Landscaping, (Exhibit F), and Grading, (Exhibit G). The survey of the property and tree inventory is provided as Exhibit H. A narrative describing the project has been provided as Exhibit D. This project received comments via the sketch Plan process (case number 17-3977) in November. The minutes from the Planning Commission (10/16/2017) and City Council (11/13/2017) meetings are attached as Exhibit P. LOT ANALYSIS WORKSHEET Lot Area (acres) Width at lake (feet) Lot 1, B1 2.41 335 Lot 2, B1 2.1 349 Lot 3, B1 2.35 363 Lot 1, B2 (Existing House) 3.36 415 Lot 2, B2 2.06 202 All lots meet the minimum lot area and width requirements. Section 78-1403- Structural Coverage: Only the structure within the development ( Lot 1, Block 2) is proposed to remain. The resulting structural and hard cover calculations are summarized below: Total Lot Area Total Structural Coverage 146,360 s.f. (3.35 acre) Allowed: 29,272 s.f. (20%) Proposed: 10,214 s.f. (6.9%) Stormwater Allowed Existing Proposed Overlay Hardcover Hardcover Hardcover FILE #18-3998 February 20, 2018 Page 3 of 6 District Tier Tier 1 25% 31,776 (21%) 31,776 (21%) Hardcover sheets have been provided as Exhibit J. The structural and hard cover limitations are met with the proposed subdivision. Septic System Status All five lots will be served by municipal sanitary sewer. The sanitary sewer line will be relocated to the middle of the peninsula, with the relocation of the road. The existing main will be abandoned. Vacation and Relocation of the road. The significant feature of this development proposal is the relocation of the Bracketts Point Road to the center of peninsula. To vacate a public right of way, the City Council must first determine that the existing right of way serves no public interest. In this case, Staff supports the vacation because the right of way will be relocated as illustrated in Exhibit I, preserving the public interest while removing hardcover from the lake. The relocation will trigger the need to relocate utilities, including the sanitary sewer trunk line. The relocation of the trunk line will require the need for a second lift station serving the area. For the city, this lift station is preferable to a deep trunk line and potential conflicts with water table and soil stability. The proposed relocation also allows for a more efficient connection with the private portion of Bracketts Point Road, serving the three existing lots on the south side of the peninsula. Access to all lots will be maintained, as will utility connections. The Planning Commission and Council should discuss whether a public wayside is necessary to be retained. The Comprehensive Plan does not identify this existing wayside as a lake access. The DNR did provide comment, attached as Exhibit S. They are not opposed to the vacation. Analysis Comprehensive Plan. The proposed use of the property is consistent with the comprehensive plan, in terms of use and density. The net density is 2.54 units per acre. Zoning Ordinance. The applicant approached this project with the goal of avoiding variances. The lots meet the minimum width and area requirements. Each lot allows sufficient area for development of an in character home without the need for setback IFA1NFIRK.&M Average Lake Shore Setback. When developing new lakeshore lots, it is often beneficial FILE #18-3998 February 20, 2018 Page 4 of 6 to establish an average lake shore setback (ALS) for all lots as part of the formal plan approval. The ALS for Lot 2, Block 2 will be governed by the improvements on 1400 Bracketts Point Road within the subdivision and 1300 Bracketts Point Road outside the development. It is recommended that ALS for this lot be governed by standard rules. The lot at 1265 Bracketts Point Road establishes the ALS for Lot 1, Block 1, by virtue of being approximately 84 feet from the lake shore. It is recommended that lots 1-3, Block 1 maintain a minimum ALS of 84 feet regardless of when a neighboring property is built. Stormwater management. Stormwater management is an important feature of development adjacent to Lake Minnetonka. The proposal includes curb and gutter only along a portion of new Brackets Point. One catch basin and a depression will collect stormwater and route it under the road to go overland to new stormwater ponds, one in the north end of Lot 1, Block 1, and the second on the south end of Lot 3, Block 1. The city engineer has provided comments, Exhibit M, to ensure that the storm water management plan addresses watershed district requirements. An easement will be necessary over the ponds to allow for future maintenance. Conservation design. A Conservation Plan has been completed by Kjolhaug Environmental Services Company, Inc. on December 13, 2017, attached as Exhibit K. Tree removal/ replacement. The conservation plan notes the need to remove dead, damaged, or diseased trees from the site during site development. 77 trees greater that 6 inches at breast height will be removed during construction of the road and utilities. These trees are illustrated in Exhibit L. One tree within 75 feet of the lake is proposed to be removed. The developer proposes planting 61 trees to mitigate the tree removal; this planting is proposed to occur approximately 40 feet on center along the new Brackets Point Road. Staff recommends the landscape plan be adjusted to accommodate more natural clusters of trees along the right of way to better promote a natural feel for the vegetation. The abandonment of the sanitary sewer line may result in tree removal as a result of disturbing the root system. A tree removal plan should be provided prior to this item going to City Council for review. Wetlands. The property was inspected for wetlands on September 27, 2017. No wetlands were observed, and the Watershed District confirmed this on December 12, 2017. The wetland NOD is attached as Exhibit Q. The Army Corps concurring determination is attached as Exhibit R. Fees. When subdividing, a number of fees are applied. The following fees would be due at the time of Final Plat approval: Park dedication. The City Code requires dedication of 8% of the land as public park, or payment of the equivalent value in cash. The Comprehensive Plan does not suggest the need for a public park in this peninsula. Assuming the City Council finds no need for a public park at this site, payment of the standard Park Dedication fee for 4 new building lots would be appropriate; the current fee is FILE #18-3998 February 20, 2018 Page 5 of 6 based on the pre undeveloped value of the property, capped at $5,550 per lot. The park dedication fee would be $22,200 ($5,550 x 4 lots). Stormwater and Drainage Improvements & Fees. The property will be subject to the Stormwater and Drainage Trunk Fee. The stormwater trunk fee is based on the minimum acres per lot and the number of new lots. The fee for this subdivision is $32,240 (Minimum acre per lot (2) times number of new lots (4) times per acre amount ($4,030). Utility Locations/Availability/Assessments/Connection Fees. The costs to relocate the sanitary sewer and install the liftstation will be the developer's responsibility. It appears that Sewer and Water connection charges have already been paid, though each unit will pay individual SAC charges at the time of building permit. Improvements at Shoreline Drive Intersection. During the sketch Plan review, it was noted that the additional lots may trigger improvements at the intersection of Bracketts Point and Shoreline. The developer was asked to seek County Comment. The County has reviewed the subdivision and does not recommend any changes to the Shoreline/ Brackets Point intersection. Their comments are provided is Exhibit N. Prehistory. During the sketch plan, it was noted that there has been some evidence of Native American in the general region. While investigation done to this point does not suggest any actual activity within the development, it is suggested that a condition be added that should physical evidence be found, the developer will contact the State Historic Preservation Office. Engineer Comments The city engineer has reviewed the proposal and has offered comments attached as Exhibit M. These comments will need to be addressed as part of the final plan and are added here as a conditional of approval. Public Comments To date, no public comments have been received. Staff and the Planning Commission encouraged the applicant to reach out to neighboring properties prior to submittal. The applicant's narrative discusses the ability to connect with 6 of the 8 properties surrounding the proposed plat. Since the narrative was written, the applicant has stated that all adjacent property owners or their representatives have been informed. Issues for Consideration 1. Does the Planning Commission have concerns that could be mitigated by additional conditions? 2. Are there any other issues or concerns with this application? FILE #18-3998 February 20, 2018 Page 6 of 6 List of Exhibits Exhibit A. Application Exhibit B. Location map Exhibit C. Proposed Plat Exhibit D. Narrative Exhibit E. Utility Plans Exhibit F. Landscaping Plan Exhibit G. Grading Plan Exhibit H. Survey and Tree Inventory Exhibit 1. Vacation illustration Exhibit J. Submitted Hardcover Calculations Exhibit K. Conservation Design Plan Exhibit L. Tree Removal Plan Exhibit M. City Engineer Memo Exhibit N. Comments from Hennepin County Exhibit O. Property Owners List/ Notification Map Exhibit P. City Council/ Planning Commission meeting Minutes Exhibit Q. Wetland Notice of Decision Exhibit R. Army Corps letter Exhibit S. DNR Letter RE vacation Council Exhibit D MINUTES OF THE 18-3998 ORONO PLANNING COMMISSION MEETING Tuesday, February 20, 2018 6:30 o'clock p.m. 2. 18-3998 JAMES AND MARY JUNDT, 1400 BRACKETTS POINT ROAD, PRELIMINARY PLAT AND STREET VACATION, 6:32 P.M. — 7:00 P.M. Chuck Algon, Developer; Mark Gronberg, Surveyor; and Brian Benson were present. Barnhart stated the applicant is requesting preliminary plat and street vacation approval to subdivide the existing lot at 1400 Bracketts Point into five separate lots and relocate a portion of the public Bracketts Point Road to the middle of the peninsula. The project proposes subdividing a 13.78 -acre parcel into 5 -lot single-family residential lots. All of the lots meet the minimum 2 -acre dry buildable requirement and 200 feet of lakeshore. The Planning Commission reviewed this as a sketch plan. The application tonight does meet the zoning requirements and Comprehensive Plan requirements in terms of density and use. The significant feature of this project is the relocation of Bracketts Point Road to the center of peninsula. Bracketts Point Road intersects with North Shore Drive at the north end and converts to a private road at the hammerhead. The private road services three homes. The applicant is proposing to vacate the red portion of the road, which includes the hammerhead, and relocate the road to generally the center of the peninsula and providing access to the five lots on either side. As part of that relocation, the applicant is proposing to vacate an existing sanitary sewer trunk line and relocate it. The relocation of the trunk line will require the need for a second lift station serving the area. The City would prefer the lift station over a deep trunk line and potential conflicts with water table and soil stability. Barnhart displayed the new location of the road and sanitary sewer on the overhead. Barnhart stated in terms of improvements on the property, there is currently a large home, a tennis court, a caretaker's building, and some other improvements. The home will remain but the caretaker's building and other improvements will be removed. No structural coverage variance is required for the house. As part of this project, a number of trees will be removed partly because of the grading and some of the other improvements associated with relocating the road. The trees to be removed are primarily located in the southwestern portion of the property. Overall the applicant will be removing 77 trees over six inches in girth and replacing them with 61 trees, many of them along the new Bracketts Point Road. Staff is recommending that some of the trees be shifted to create a more natural look. There are no wetlands on the property. One of the comments received during the sketch plan review was to verify with Hennepin County that the proposed subdivision would not require any improvements to the intersection of Bracketts Point Road and Shoreline. The County has indicated they have not identified any needed improvements. Another comment related to some possible Native American significance to the site. The applicant has diligently worked with the State Historical Preservation Office and other agencies to ensure that this site has no verifiable evidence of Native American activity. If any such physical evidence is found, a condition of the development is that the developer will contact the State Historic Preservation Office. At this point Staff is recommending approval of the application subject to the conditions that are outlined in Staff's memorandum. Page 1 of 4 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Tuesday, February 20, 2018 6:30 o'clock p.m. Landgraver asked whether there will be any trees removed along the shoreline. Barnhart indicated only one tree has been identified to be removed in the 0-75 foot zone. Thiesse asked if the City Engineer has reviewed the application. Thiesse asked whether there is any concern with three homes accessing off of the cul-de-sac. Barnhart stated the City Engineer has reviewed the application and has provided comments. Those comments will need to be addressed as part of the final plat. The applicant is proposing a public cul-de- sac to terminate at the property line and then turn into a private driveway for three homes. The current hammerhead will be replaced with the cul-de-sac. Thiesse asked if there is any lakeshore involved with the easement vacation. Barnhart stated there is not. As part of the vacation review process, discussions were held with the DNR and they have no concerns and, in fact, supported the vacation. Chuck Algon, Developer, stated they have no additions or corrections to Staff's report and that they accept it as is. Chair Thiesse opened the public hearing at 6:42 p.m. Bruce Paddock, 1500 Bracketts Point Road, stated he is here tonight representing himself and the property owner at 1490 Bracketts Point Road. Paddock stated in his view he can safely say on behalf of all the residents of Bracketts Point that this property is a very special place in the City of Orono. Paddock stated there was a very good reason why George Brackett settled on Bracketts Point and built a summer retreat there. The local Indians before him considered this very sacred and holy ground. As a result, Paddock stated in their view any new development should be additive to the surrounding properties for future generations to come and not diminutive. Paddock stated after review of the proposed development, in his view the project generally will be additive and much more efficient to Bracketts Point but that he will reserve his final approval until after the discussion by the Planning Commission. Paddock stated in his opinion this is an opportune time to ask for a public roadway to run from County Road 15 all the way down to Bracketts Point ending in the existing cul-de-sac. The cul-de-sac currently serves three properties. Paddock stated he would urge the City in fairness to all property owners to extend the public roadway from County Road 15 all the way down to the end so it serves everybody equally. As long as the relocated roadway is built to city standards, those same standards should be extended to the three lots that the private road serves. Paddock stated his second concern relates to Lots 4 and 5. Paddock stated he believes Lot 4 contains the original Pillsbury mansion, which is at least 30,000 square feet. That house will now be placed on a property a little over three acres. Paddock stated in his opinion this is a very large structure and it needs a larger parcel to add value to that home as well as Bracketts Point. Paddock suggested the buyer of Lot 4 also be required to purchase Lot 5, especially if they plan on retaining that structure because the tennis court and swimming court could then be saved, which would make it 5 -plus acres. If the buyer of Lot 4 elects to raze the home and build a new home, then separation of the two properties would be acceptable. Paddock stated overall it is a good project and will enhance Bracketts Point. Page 2 of 4 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Tuesday, February 20, 2018 6:30 o'clock p.m. Chair Thiesse closed the public hearing at 6:48 p.m. Landgraver asked what the City's view is on extending the public road to the end of the point. Barnhart stated it is his belief the Council feels the whole road should be private versus public. Barnhart noted generally subdivisions are served by private roads. Thiesse asked if the right-of-way would change quite a bit if the road were made public. Barnhart indicated he does not have any information on that tonight but that it is likely there is no right-of-way currently on the private section. Rief stated the City would need to determine what that right-of-way is and that Staff is not prepared to answer that tonight. Barnhart stated the Planning Commission should react to the request in front of them, and if they feel differently about the proposal, they should incorporate that into their recommendation. Thiesse commented they are both very good comments but that he is not sure the Planning Commission has control over that. Landgraver asked what the structural coverage is for the house. Barnhart stated based on the information he has tonight, it is 6.9 percent. Landgraver stated according to City Code, it is a reasonably sized structure on a big lot. Barnhart noted Lot 4 is the biggest lot in the subdivision. Landgraver commented in theory someone could purchase the adjacent lot. Leskinen stated she understands the comment about keeping Lots 4 and 5 together but that the City has no way to compel the developer to do that since the lots meet the City's subdivision standards as far as minimum lot size and setbacks. Schoenzeit commented it appears the applicant has their is crossed and is dotted. Thiesse stated he has heard from Staff that the Council is leaning more towards a private road. George Stickney, 340 Peavey Road, indicated he was involved with the parties that are here tonight with a subdivision in 2007. The roadway has a 30 -foot right-of-way and it is a nice beautiful roadway that is built to city standards as well as curb and gutter to the new cul-de-sac site. There is also a 90 -foot right- of-way to the end of the road with a center island so the snow plows can get in there. Stickney stated the current public roadway along the lakeshore is not as wide and nice as what is being proposed. Stickney stated there is an opportunity tonight to extend the public road for those people who want to see Bracketts Point. The proposed road will be straighter and will not zig-zag. Stickney indicated the Page 3 of 4 MINUTES OF THE ORONO PLANNING COMMISSION MEETING Tuesday, February 20, 2018 6:30 o'clock p.m. roadway will make it easier for fire trucks to access and will not increase the outlot size. In addition, the road is in awesome shape. Thiesse noted this is the first time the Planning Commission has heard any concerns about the road remaining private. Thiesse stated in his view it is a good plan and that he likes the recommendation to stagger the trees more. Thiesse stated he would also like the City Engineer to look at the road prior to it going to the City Council to see whether it is a viable option. Barnhart stated the City can always respond to requests to convert a private road to a public road and that it does not need to be part of an application. Generally the City will look for the road to be built to city standards and has been properly maintained. Thiesse stated he would like the road to be looked at to ensure the road is in great shape. Landgraver commented it is an interesting proposition and that there does not appear to be anything precluding that at this time. Landgraver stated those three people could petition the City to make it a public road if they so choose. Barnhart stated they can petition for that at any time and that it does not need to be part of this application. Thiesse stated he has no intention of holding the application back but that he would suggest the City Engineer look into it. Landgraver stated if the City Council elects to make it a private road, then it becomes a moot point, but that overall it is getting the road away from the lakeshore and relocating the utilities into a more easily maintained and serviced area. Landgraver stated Lot 4 may not be the perfect size for the existing residence but in his view it is a good faith effort to develop the site. Landgraver stated he is in support of the application. Leskinen moved, Landgraver seconded, to recommend approval of Application No. 18-3998, James and Mary Jundt, 1400 Bracketts Point Road, vacation of the roadway and the sanitary sewer easement, subject to the conditions outlined in Staffs Report. VOTE: Ayes 5, Nays 0. Leskinen moved, Olson seconded, to recommend approval of Application No. 18-3998, James and Mary Jundt,1400 Bracketts Point Road, preliminary plat, subject to the conditions outlined in Staffs Report. VOTE: Ayes 5, Nays 0. Page 4 of 4 A 171 T in U) 0 41 4� 0 C0 lk- -C4� U) , , 0 -0 0 0 2" 0-6 41 0 0 N C (1) E C: 4- :-2 >,4- n 11) L- C: -0 ::� a) - C) 0 0 6 (D C: 4 -4 0 � 1.- 010 3: 0 0 0 a 0) 17 C) C) 0 In 0 -T) 0 0) (1) (D C: -C 0 E 0 1: - E,g cf) V) Q 0 r- 0 -�- -0 -0 ..... 4- -Y c (D C: U C: 0 0) L- Q) w 0 0 0) 0 3: 0 0 ASN 0 0 +- m C 0 �C: Q) Q) (D 3: 0 a> r- 0 L -c-, CPQ ...... 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I DIi �E I., " : I DUTLET 1 0) 1\ L9)1 I \ I `� : : I I 'V. \'11' - 301 \ : : \ ' \ ' \ C� () 2,11 +_ AC. : 93\1 , , I \ DRIVE '"., 11 \� �\ � V, t \ I \ 1. (MM I RIPRAP I *'--," �,-_,.-,-_---.1 30 1 \\ \ ,\ ) I .,.-*l C:. -,, - C14 /\ 1, - I V. I _­'._.-_: \\ \ " ,� ✓ -,,-_--,'J 4 - I .�t , ._ :.- - 1%, ,�, � . � ,t! -1, 2) I 1 944.. 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J //� z P4 (51\ /M zrc, qz Z� 'Lrn ..:., o O �. 0000 „ ry -'' w rN'0-> (— \ \\ `tn \ \% X//jam/�/ N -a LLI N r_ < c %� / U) cz 00< z Z =\ou�m4 CD- �2 Cys✓ '..:N , \ h� / / - f', \� �••�-m.. ^� \ \ �f'`f \ f //// / bpm .-•- Lo sL' ,A L F—_. 1 '\ Z O' M 04 < — 930-® 1735DEXCONDTREES.SCJ 17-350 co U-1 � W o u W � tJ3 0 Q W W W Q U z W <L U z D 0 � < �0 1 Q � W m W F- LLJ F- I- O 0 LY_ z n t • Lo Lo Lo i 1 C) r ti YJ ' . C Ln t Council Exhibit G 18-3998 SOUTHWAYS PROJECT NARRATIVE Introduction- Jim and Mary Jundt, owners in fee title of approximately 12.72 acres located at 1400 Bracketts Point Road (PID 11-117-23-32-0020), are proposing to develop their property in lots 5, 6, 9, and 10 of the rearrangement of Orono Point into 5 single family residential lots, one existing residential lot and 4 new residential lots; and, in close coordination with Bruce Paddock, the property owner to the South, propose to significantly improve the roadways serving all of the parcels. The requested ROW vacation of the existing Bracketts Point Road adjacent to the Jundt, Paddock and O'Shaughnessy parcels will substantially improve the quality of storm water runoff into Lake Minnetonka. Executive Summary- THE SOUTHWAYS PRELIMINARY PLAT IS FULLY COMPLIANT WITH ALL LAND USE REQUIREMENTS FOR THIS ZONING DESIGNATION AND DOES NOT REQUIRE ANY VARIANCES OR DEPARTURES FROM THE CODE. IT PROVIDES A SIGNIFICANT PUBLIC ROADWAY IMPROVEMENT BY ELIMINATING THE EXISTING "HAMMERHEAD" ENTRANCE TO THE PRIVATE ROAD AND ADDING A CUL-DE-SAC WITH A RADIUS, PER FIRE CHIEF DEFINITION, TO SUPPORT EMERGENCY EQUIPMENT. THE PROJECT ALSO SUBSTANTIALLY IMPROVES THE QUALITY OF STORM WATER RUNOFF INTO LAKE MINNETONKA BY ELIMINATING THE EXISTING ADJACENT ASPHALT PUBLIC ROADWAY AND BY IMPLEMENTING STORM WATER BMP's IN THE PLAT DESIGN. THE PRELIMINARY PLAT AND THE LOT LINE ADJUSTMENTS FOR OUT LOTS A & B ARE BEING PROPOSED FOR APPROVAL TOGETHER AS THEY ARE NOT MUTUALLY EXCLUSIVE LAND USE ACTIONS. Preliminary Plat project specifics are as follows- • Roadways- The project proposes to re -align and replace the existing, and previously approved public Bracketts Point Road, as shown on the plan, with a new public road from the Southways project entrance to the private road connection at the cul-de-sac This will accomplish the following: 1) Provide optimum driveway access to the public road for all lots; 2) Significantly improve the transition to the private road for emergency service vehicles and delivery trucks ( the proposed cul-de-sac meets the turn radius requirements of the Long Lake Fire Department as provided by the Fire Chief during the project briefing); 3) Substantially improve the quality of the storm water runoff into Lake Minnetonka by removing the existing roadway immediately adjacent to the shoreline; 4) Provide for uninterrupted direct access to the shoreline for Lots, 3, 4, and 5, and 5) Provide a public roadway that meets current design standards. The present Bracketts Point Road asphalt roadway surface will be removed (any asphalt surface on adjacent private property will also be removed at the Developer's expense, subject to property owner authorization) and replaced with sod. A vacation of the entire present roadway ROW is being requested in favor of the existing adjacent property owners as it is no longer required with the new sanitary sewer routing. Soil tests are scheduled for next spring prior to road construction. • County 15/Bracketts Point Road Intersection- The Planning Commission directed that Hennepin County be contacted regarding the 4 additional lots to be served. Southways is in the process of contacting the County to obtain their comments. • Sanitary sewer- A new sanitary sewer service from the private point road to MH 9 is being proposed. This will add service life by replacing the previous system along the lake. The present sewer line will be abandoned in place per the direction of the City Engineer.; the existing easement, Block 1, Lot twill be vacated. VIVater- Each private residence will have their own private well for their water supply, installed at the time of residence construction. There are presently two wells on the property; one serving the existing residence and one serving the caretakers' residence. The well serving the current residence will be retained and the additional well will also be retained, until a residence design is provided, for possible use on that lot; if the additional well cannot be used due to home design/pad location then that well will be abandoned per MDH well abandonment procedures. m Site grading- As shown on the Preliminary Plat, Site grading will be completed for all development areas. Q Storm water management- This is a Tier 1 site; storm water management will be completed on-site. Small utilities- A joint trench for electric, gas, telephone, and cable is planned along the new road ROW with the current joint trench utilities along the existing r6aV"Way abandoned in place, subject to utility company designs. ® ":'Vetland delineation- The required wetland delineation has been completed; both COE and MCWD have issued a NO WETLANDS DETERMINATION, COE by letter, MCWD verbally. 0 Conservation design- The required Conservation Design analysis by Kjolhaug Environmental Services is as noted in enclosure 6), The significant tree inventory is presented in survey and tabular form with individual tree locations is noted on the Preliminary Plat. r Pdvate docks/boat slips- The individual property owners will be responsible for obtaining their permits from the LMCD and for complying with all regulatory requirements for individual docks for their lakeshore property. Lakeshore Lot Satbackr Representative building pads are as shown on the plan to protect Line of Sight for adjacent lots along the lakeshore and to establish an average lakeshore setback. Lot c atalls- a Lot 1- 3.36 +/- acres; the existing residence will be retained. o Loi 2- 2.06 +/- acres, possible house as noted; the existing tennis court/pool may be removed along with the path and replaced with grass. o Lot 3- 2.35 +/- acres, possible house area as noted; the caretakers house will be removed along with associated out buildings and replaced with grass. o Lot 4- 2.10+/- acres, possible house area as noted; the driveway access to the existing residence will be removed and replaced with grass. o Lot 5- 2.41 +/- acres, possible house are as noted. ® :111scellaneous- o Training -The caretakers' house on Lot 3 will be removed. Prior to the demolition, an opportunity for training in the structure by the Orono Police Department and the Long Lake Fire Department exists. The details can be determined after Final Plat approval and prior to the commencement of construction. o Vdater Resemoir- There is a large underground water storage tank (UST)\ serving Lot 1 intended to supplement the fire tanker capacities, for private insurance purposes. This UST and associated hydrant, piping and ventilation will be removed since it encroaches on other lots. The Fire Chief indicated this UST would not be used by the fire department. o Other removals- Other hard cover and structures (pool) will be removed to provide a "clean" building area. o HOA- A Home Owners Association, for the purpose of storm water pond maintenance, will be established. o Park Dedication- Cash in lieu of land is being proposed to satisfy this requirement. • MCWD- The MCWD Permitting Staff has been briefed on the Concept Plan in advance of defining the specific MCWD requirements for the required MCWD permit. • LMCD- The LMCD Executive Director was briefed on the project, including the requirement for individual property owners to obtain their own dock permits, on September 12, 20-17; no issues were identified. • MN State Archeologist- Per Staff request, the State Archeologist was contacted and provided a copy of the Concept Plan. The State Archaeologist advises that a group of 20 burial mounds, called the Starvation Point Mound group, is located within 750' of the property but well to the north of the property; no further action is considered necessary. • N'Hood meetings- The Concept Plan was provided to 6 of the 8 adjacent PID's; all supported the project. The remaining two PID's were contacted via their agents and have not yet responded. Council Exhibit H 18-3998 J-1, ASSY, NW ;,Y CORWR OF PROPERTY FOR EASINW-Nt DESMIT" %4- ._ ............ 3:'23' 4.5" W tP VP N 88'47'2r" W"a 49,90 S" 'WE SAWAMY %WWR TO 9E ARA14DONED SANITARY SEWEF rPFR mc, No, rm RL VA, 10 CA7D T V F�. A SANTAI0 �LWER 0 K AM-0014ED LAKE MINNETONKA SOUTHWAYS SKETCH OF EASEMENT TO BE VACATED FOR JAMES &MARY JUNDT IN LOTS 5, 6, 9 AND 10, AND VACATED BORDER AVE. AND CENTER AVENUE REARRANGEMENT OF ORONO POINT HENNEPIN COUNTY, MINNESOTA NOTE The san*,cry sewer easement agreement per doc. no. 6878945 is poorly written and very uit�ciear Tor ^e follj-A:,,iq reasons. 1) Line A commences at the cenleriine of Srockett' s Po-nt Rocd and the soitherly lot '7T. It then goes North 27 regreps 59 minutes 58 r;--:Iconds West on an assumed bearing but does not state clong which line tKe assurred bearing goes. We have used the .1enterflne of Brackett's Point Rood as Ihp intended line fcr the assumed b e o r in y. 2) Lines 8 ono C are commencing at the most norkhwester`y corner of ,he property which is very arnoiquous, We have used 0 ':-130int that best fits the existing hewer line, Tts Ke xs also have the 'same problem of not defining which line the assumed bearing is using. Since -- so' , or'y rewe- is reins] rils-cted it wc4A d work best, to Vacate all -f the per doc. no. 6818946 and create new easements on the Enol plot that mctch the relocated sewer l*ne. LAKE j MINNETON. KA BROWNS BAY . —1. "'; V . . ....... . .. all ---- - ----- hereby ce,6fy that this plan, specificntior, or report PROJECT was prepared by me, or under my direct sLperii-aian, RONBERG & ASSOCIATES, INC. oW that I am a (.,Jy Licensed Land Surveyor under the CIVIL ENGINNERS, LAND SURVEYORS, LAND PLANNERS lnws of the Siote cf %,nesoto. 445 NORT.4 'ALLOW DRIVE LONG LAKE, MN 55356 E—E-, E -E -- --i'— Mick S. crovrq Minnesota Lic;nse,Ntirner 12755' AGENDA ITEM Item No.: 12 Date: February 26, 2018 Item Description: #17-3984 City of Orono, Text Amendment Short Term (Vacation) Rentals Presenter: Jeremy Barnhart, Community Agenda Planning Department Development Director Section: Report 1. Purpose. The purpose of this action item is to consider one of more ordinances amendments related to short term (aka Vacation) rentals and noise regulations. 2. 15.99 Deadline. Not Applicable 3. Background/ Summary. The Council directed the development of an ordinance that requires a license of all residential rental property and a prohibition of any rental term less than 30 day, except for a homesteaded property owner may rent up to two rooms of their home while occupied by the property owner. The City Attorney expanded the original draft ordinance to incorporate Council's direction, including provisions to suspend, revoke, non -renew or deny a license, including the three strikes provision. Of note, the draft ordinance does not require a license for a resident to rent up to two rooms for up to three unrelated persons the exception does not limit the number or age of renters due to enforcement challenges. The proposed license is for 2 years. Staff recommends the Council consider two additional exceptions, in addition to the homesteaded property renting a room, group homes, etc.: 1. Snowbird rentals, allows a snowbird to rent their home up to 120 days without a license, but must occupy the home the remainder of the year. This may help snowbirds maintain the home through house sitters and similar. 2. Activity Duty Military, allows an active duty service person rent their home without a license. License Initiating a licensing program will require an amendment to the fee schedule. The table below illustrates the anticipated costs involved in administering the program each license period. Assuming 500 rental properties (the number supplied by the Metropolitan Council), Staff estimates a cost of approximately $100.00 per rental unit, which, over the two year license term, is $50.00 per year. If the council desired a lower per year cost, staff suggests extending the license term to three years. Staff also suggests a re -instatement fee of $750, plus the license fee. The reinstatement fee is intended to offset the additional investigation and process costs expected in a revocation or suspension process. Prepared By: J. Barnhart Reviewed By: jS)V Approved By: -Sb9a AGENDA ITEM 500 rental properties Units Unit type Unit cost Total Cost Advertisement/ community outreach (Time) 10 hour $ 30.00 $ 300.00 Advertisement/ community outreach (expenses) 1 $ 500.00 $ 500.00 Distribuition of licensing materials 4 hour $ 30.00 $ 120.00 Receipt/ documentation of materials 4 hour $ 30.00 $ 120.00 Inspection, verification of Rental Property (30 min per site) 250 hour $ 53.00 $ 13,250.00 City Council meeting 4 Hour $ 50.00 $ 200.00 Distribution of license 4 hour $ 30.00 $ 120.00 Investigation of non -licensed properties (1.5 hour per 300, Police and Zoning staff) 450 hour $ 75.00 $ 33,750.00 Hours: clerical 22 Hours: professional 704 Total Cost I I 1 1 $ 48,360.00 Cost per unit I I 1 1 $ 96.72 4. Staff Recommendation. Based on Council direction, staff recommends adoption of the Ordinances adding Article IV to business licensing section, and to the amendment of the fee schedule. COUNCIL ACTION REQUESTED Motion to amendment or adopt draft ordinance as drafted Motion to adopt fee schedule amendment as drafted. Exhibits A. Draft Ordinance — Regulation B. Draft Ordinance — Fee References A. City Council packet 02-12-18 B. City Council packet 01-22-18 C. City Council packet 11-13-17 Prepared By: J. Barnhart Reviewed By: _19X Approved By: �b')a Council Exhibit A 17-3984 ORDINANCE NO. _, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING THE ORONO MUNICIPAL CODE BY ADDING ARTICLE IV TO CHAPTER 26 REGARDING RENTAL LICENSING AND A PROHIBITION OF SHORT TERM RENTALS THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Orono City Code Chapter 26 Businesses is amended by adding a new Article IV as follows: Sec. 26-80 — Purpose The Orono City Council finds that to promote the health, safety, and welfare of the residents of the city, assure preservation of the existing housing supply, maintain propertX values, eliminate substandard and deteriorating rental housing, and maintain a living environment that contributes to healthful individual and family. lig, it is in the best interest of the residents of Orono to require a license for all residential rental property. Section 26-81 — Definitions The following words and terms when used in this Article shall have the following meanings unless the context clearly indicates otherwise. Applicant means a "person" as defined herein, who completes or signs an application for a license to rent real estate individuallv or on behalf of a business. Dwelling means a single-family residence or habitation providingliving iving facilities for one (1) or more persons. Lease means a written agreement creating a tenancy in real property. License holder means the owner of property licensed to rent to residents. Manager means an individual who is hired or is applying; to be hired by a licensee and who has or would have the means, within the scope of the individual's duties, to enter tenants' dwelling _. units. Occupant means any_person living sleeping, cooking, and eating in a rental dwelling unit. 196562v1 Owner means any person who, alone, jointly, or severally with others, shall be in actual possession of, or have charge, care or control of, any rental dwelling unit within the city as titleholder, employee or agent of titleholder, operator, or trustee or guardian of the estate or person of the titleholder. Any such person representing the actual titleholder shall be bound to comply with the provisions of this Article to the same extent as the titleholder. Person means One (1) or more natural persons; a partnership, including a limited partnership; a corporation, including a�gn, domestic, or nonprofit corporation; a trust; a political subdivision of the State; or any other business organization. QualiAin relative means a parent, stepparent, child, stepchild,rg andparent, grandchild, brother, sister, uncle, aunt, nephew or niece. This relationship may be either by blood or marriage. Rent means leasing, subleasing, letting, etting, or hiring for occupancy. Rental means a residential living unit that is occupied by people other than the owner and/or qualifying relatives. Rental charge means any compensation, either monetary or "in lieu of payments, such as, but not limited to, utilities, upkeep, or repair. Rental dwelling unit means a dwelling or portion thereof for rent. Residential building means a structure designed and used for residential rather than commercial or industrial purposes. Tenant means an ay dult person granted temporary use of a rental dwellingunit in exchange for rent payable to the owner of the rental unit. Unit means a dwelling. Sec. 26-82 — License required. No person shall operate a rental dwelling unit anywhere within the city without first having obtained a license and paving a license fee. (a) Application. An application for a license to rent real property shall be made on a form provided by the city. The application shall include, but is not limited to, requiring the full name of the applicant, property owner, and property manager; the applicant, owner, and property manager business address, e-mail address, and telephone numbers including a twenty-four 24) hour contact phone number; the name of the proposed license holder, and the address for which the license is sought. The completed application along with the application fee shall be submitted to the City Administrator or designee for review. If the City Administrator or designee determines that an application is incomplete, he or she 196562v1 shall return the application to the applicant with notice of the deficiencies. Should anyqpplication information change during the license period, the applicant shall notify the city within seven (7) business days. Failure to do so may be considered a license violation. ^ (b) Action. The City Council or its designee may either approve or deny the license, or matey action for up to sixty (60) days permit the city to complete any investigation of the application or the applicant as deemed necessary. If the City Council or its designee approves the license, a license shall be issued to the applicant. If the City Council or its designee denies the application, a notice of denial shall be issued to the applicant at the business address provided on the application along with the reasons for the denial. The notice shall also inform the gpplicant of their right to appeal the decision to the City Council pursuant to the process set forth in City Code Section 26-41. If a license is mistakenly issued or renewed to an applicant or license holder, it shall be revoked by the CitX Administrator or designee upon the discovery that the person, applicant, or license holder was ineligible for the license under this Article. (c) Term. All licenses are issued for a period of two (2) year. Licenses shall expire December 31 of the second year. Refunds of license fees will not beig ven. (d) Adverse License Action. Any license issued under this Article may be suspended, revoked or not renewed as provided in City Code Section 26-86. (e) Transfers. All licenses issued under this Article shall be valid only on the premises for which the license was issued and only for the person to whom the license was issued. No transfer of any license to another location or person shall be valid without the prior approval of the City Administrator or designee. (f) Renewals. The renewal of a license under this Article shall be handled in the same manner as the original application. Sixty (60) days prior to the expiration of a rental dwelling license, the city will notify the licensee of the upcoming renewal deadline within which to file the rental dwelling license renewal application. The rental dwelling license renewal application shall be submitted a minimum of thirty (30) days prior to the then current license expiration. Renewal applications received after the due date but before the license expiration date shall be subject to late fees as determined by City Council resolution. The issuance of a license under this Article shall be considered a privilege and not an absolute right of the annlicant and shall not entitle the holder to an automatic renewal of the license. (g) License Standards. No license may be issued or renewed unless all of the following conditions are met. 1. The owner shall provide the city and any tenant with a twenty-four24, hour emergency contact that will be available to respond to complaints regarding 196562v1 the condition, operation, or conduct of occupants of a rental unit at the rental property within sixty (60)minutes. 2. The rental property must have a visible house number that can be easily seen by from the street both day and night. 3. All advertising for the rental shall include the city issued license number. 4. The primary overnight and daytime occupant of a rental unit must be an adult eighteen years of age or older. This adult must provide a telephone number to the owner and shall be accessible to the owner by telephone at all times. 5. Minimum of two off street parking spaces shall be provided. The maximum number of vehicles allowed at a rental property shall be limited to the number of available off street parking spaces. 6. The owner of a rental property shall provide sufficient trash collection containers and service to meet the demands of the occupants. (h) Denials. The following shall be grounds for denying the issuance or renewal of a license under this Article. The following list is not exhaustive or exclusive. 1. The applicant has more than one (1) license to lease rental property revoked within the preceding twelve (12) months of the date of the application. 2. The applicant fails to provide any information required on the city license application or license fee, or provides false or misleading information. 3. A development contract or land use requirement that restricts rental units. 4. The applicant fails to meet or comply with the license standards enumerated in Section 26-82 (g). 5. The applicant fails to take any action required by City Code Section 26-87. (i) Consideration of Suspension or Revocation. At any time during the license period, if a rental property does not meet or exceed the criteria established for the current license, the license may be brought forth to the City Council for consideration of license suspension or revocation. Sec.26-83 — Exceptions A property owner that leases the subject property as set forth on the followinglist ist is exempt from the rental licensing requirements of this Article but not other regulations or codes gpplicable to structures or properties: 196562v1 (a) Retail/commercial/industrial rental activities. (b) Rental property which is licensed as a nursing home or boarding care home by the State of Minnesota Department of Health and state licensed residential facilities. This exception shall not apply if no services are provided to the tenants, or the services are incidental to, or independent of, the landlord/tenant relationship_ (c) Residential property that is occupied by the owner or the owner's qualifyi g relative and two (2) or less tenants where the owner and the tenants share all living space within the dwelling (d) Residential property that has been sold on contract for deed so long as the vendee occupies the property and the sale document used to memorialize the sale is a Minnesota uniform conveyancing blank or is recorded with the Hennepin County Recorder's Office and a copy is provided to the City i�pon request. (e) Residential property that is owned by a person commonly referred to as a "snowbird" when the property is rented or occupied to another person for a period of less than one hundred twenty (120) consecutive days while the owner is residing out of the State of Minnesota. The owner must occupy the propertX during the remainder of the year. (f) Dwellings owned by a member of the United States Armed Services who is on active duty and the property is rented to another person during the time of active duty. The owner must provide the City with a copy of the owner's current military orders and must occupy the property when not on active duty as the owner's primary residence. Sec. 26-84 — License Suspension, Revocation, and Nonrenewal (a) The following actions by property owners or license holders are misdemeanors and are subject to civil penalties, may constitute the basis for suspension, revocation, or nonrenewal of licenses, and may result in injunctive action by the City. The property owner shall be responsible for the conduct of its agents and employees while engaged in normal business activities on the licensed premises. Any violation of this Article shall be considered an act of the property owner or license holder for purposes of imposingacivil penalty or license suspension or revocation. If a license is suspended or revoked it is unlawful for the owner to permit new occupancy vacant rental unit, or any units that become vacant during the license injunction. (b) Basis for Sanctions. The City Administrator or designee e may revoke, suspend, or decline to renew anv license issued under this Article for Dart or all of a rental residential building or rental dwellingunit upon the following_ grounds. 1. Leasing without a license. Leasing residential units without a license or units subject to license suspension or revocation. 196562v1 2. Violations of Codes. Violation of the building, fire, or safe1y code. 3. Commission of a Felony. Commission of a felony related to the licensed activity by the property owner or manager. 4. Updated Application Information. Failure to provide updated application information during the license period. 5. False Statements. False statements on any pplication or other information or report required by this Article to beivg en b. t�pplicant or licensee. 6. Fees. Failure to pay any pplication fee or penalty required by this Article or City Council resolution. 7. Delinquent Taxes or Fines. Real estate or personal property taxes have become delinquent or unpaid fines. 8. Failure to Meet License Standards. Failure to meet the license standards enumerated in City Code Section 26-82 (g). 9. Disorderly Use. Failure to take any action required by City Code Section 26-87. (c) Upon denial, suspension, revocation or other enforcement action on a license, the city will notify all affected tenants of the action against the license. If the license is revoked or suspended the licensee may not let, rent, or allow to be occupied any vacant dwelling units, or dwelling units that become vacant during the revocation or suspension period. (d) The minimum penalty for three or more violations of this Article relate to the same license within a twelve (12) month period is suspension of the rental license for twelve (12)months. Sec. 26-85 — Inspections (a) The City may conduct an inspection of the rental property as deemed necessary or prudent prior to issuance or renewal of a license and without limitation based upon any complaints or violations that occur. (b) Any Code violation noted by the city must be remedied in a timely fashion by the property owner and re -inspected for compliance by the city. The applicant is responsible for re -inspection costs. Sec. 26-86 — Short Term Rentals Prohibited 196562v1 No person may rent or lease a rental dwelling unit for a term less than 30 days except that a rental license may be issued and used for rental terms less than 30 days if all of the following conditions are met: (a) The rental dwelling unit is located in a home that is homesteaded and owner occupied. (b) The rental dwelling unit to be rented is no more than two (2) bedrooms. (c) All license standards enumerated in City Code Section 26-82 (g) are adhered to. Sec. 26-87 — Disorderly Use Tenants The owner shall ensure that the occupants and guests of a rental unit do not create unreasonable noise or disturbances, engage in disorderly conduct, or violate any provision of the City of Orono Code or any State law pertaining to noise, disorderly conduct, overcrowding the consumption of alcohol, or the use of illegal drugs. Owners are expected to take any measures necessary to abate disturbances including, but not limited to, directing the occupants andug ests of a rental to cease the disturbing conduct, removing the occupant and/or guest or taking any other action necessary to immediately abate the disturbance. Sec. 26-88 — Penalties A violation of this Article is a misdemeanor under state law. In addition, the city may impose a civil penalty in the amount of one thousand dollars ($1,000) for renting, leasing, or occupying a rental residential building or rental dwelling unit or part thereof without a license. Failure to pay civil fines or penalties may result in future license ineligibility. Nothing in this Article may be construed to limit the city's other available legal remedies for any violation of law. Each day that the property owner or license holder is in violation of this Article constitutes a separate violation. SECTION 2. EFFECTIVE DATE: This ordinance shall take effect April 1, 2018 after its passage and publication. ADOPTED this day of nays by the City Council of Orono, Minnesota. ATTEST: Anna Carlson, City Clerk 2018 on a vote of _ ayes and Dennis Walsh, Mayor Ordinance published in The Laker and The Pioneer newspapers the week of , 2018. 196562v1 196562v1 Council Exhibit B Fee schedule ORDINANCE NO. _, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING THE 2018 FEE SCHEDULE THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Ordinance No. 202, Third Series, entitled Amended 2018 Fee Schedule is hereby amended by added the following to Exhibit C Business Licensing Residential Rental License $100.00. (Two year Period) Rental Licenses Re -instatement fee $750.00 SECTION 2. EFFECTIVE DATE: This ordinance shall take effect immediately upon publication. ADOPTED this day of , 2018 on a vote of ayes and nays by the City Council of Orono, Minnesota. ATTEST: Anna Carlson, City Clerk Dermis Walsh, Mayor Ordinance published in The Laker and The Pioneer newspapers the week of , 2018. AGENDA ITEM Item No.: 13 Date: February 26, 2018 Item Description: Verizon Authorization for Conditional Use Permit Application Presenter: Jeremy Barnhart, Community Agenda Planning Department Development Director Section: Report 1. Purpose. To consider authorization for Verizon Communication to initiate a Conditional Use Permit application to put a cellular antenna on city owner property. 2. 15.99 Deadline. Not applicable. No application has been received 3. Background/ Summary. Orono City Ordinance allows Personal Wireless Service Antennas in many residential districts when these antennas are co -located on a municipal structure other than a water tower with a conditional use. A conditional use application requires the owner's signature. Verizon has approached the city with a request to place two cellular antennas on city property. One location proposed is the golf course. There is no city owned tower structure suitable; Verizon proposes installing a new 75 tall monopole for their antenna and a proposed weather warning siren. The tower is proposed to be located Northwest of the existing club house. Mounted at the base of the tower would be the equipment within a fenced area. Placement of a tower on the golf course may impact future plans of the golf course. The golf course is within a large `hole' in Orono's weather warning siren coverage, based on the weather siren map as part of the Comprehensive Plan, Exhibit C. The second site is near French Lake Park, located near the Met Council lift station. Verizon proposes relocating and replacing an existing siren and pole from the drive to the park about 450 feet to the north east. The replacement pole is proposed to be 90 feet in height, the ordinance allows for a maximum of 75 feet. 4. Staff Recommendation. Staff supports authorization for an application at the golf course. A tower here will assist the emergency services in communicating weather threats. Recognizing the need for a 90 foot tall tower at French Lake, staff does not support a conditional use permit in this situation because it does not appear that the ordinance can be met. Upon receipt of a formal application for an site within an Orono Park, staff recommends the Park Commission recommendation be requested COUNCIL ACTION REQUESTED By motion, authorize Verizon wireless to apply for a Conditional Use Permit at one or both sites and pay applicable fees. Exhibits A. Applicants Narrative B. Photo Simulation Golf Course C. Golf Course Detail D. Golf Course Justification E. Photo Simulation French Lake F. French Lake Plans G. French Lake Justification H. City Code I. Weather Siren Map Prepared By: J. Barnhart References A. Full Plans — Golf Course Reviewed By: JS)�a Approved By: -Sb9a Council Exhibit A Verizon Why was this location chosen? After an analysis, System Performance determined that this area of Orono has vastly inferior coverage/capacity for the number of customers and amount of wireless "traffic" in the area. The existing cell sites that cover this residential area are at capacity and can no longer adequately cover it due to the high demand of network resources in the area. Currently, Verizon has two existing cell sites along Highway 12 (see the engineer's information/maps) that provide some level of coverage to this residential area. Both of those sites, well over a mile away (east and west near Hwy 12), are handling all of the traffic in those areas and particularly the traffic along Highway 12 which drains most of the network's capability/capacity. Hence, we're seeking an antenna location near equidistant between the two existing cell sites to properly cover this residential area so that it has its own cell site and doesn't have to rely on existing cell sites that are too far away (and over -capacitated) to adequately cover it. This is evidenced by the info/map submitted by Verizon's RF engineer that shows the proposed cell site's distance between the two existing sites and the primarily green signal color that depicts poor coverage in this area of Orono. Our first choice is always to co -locate on an existing tower or building rooftop. However, there are no existing, viable towers near this location nor any buildings tall enough on which we could locate antennas in order to adequately serve this area. We need to build a new structure in order to locate antennas and provide enhanced coverage/capacity. The location of the golf course works well for Verizon's network as it's situated between the two existing cell sites and because of its relatively high ground elevation. It's the only viable option in the area. Per the city code, new poles are allowed up to 75' under the following circumstances: -Co-located on an existing city emergency warning siren tower -Co-located on a replacement city emergency warning siren tower, with a height not to exceed 75 feet -Co-located on a new city emergency warning siren tower, at a location that meets the city's emergency warning needs, with a height not to exceed 75 feet. Our proposal is to construct a stealth pole with the antennas internal to the pole, an emergency siren placed on the pole, as well as an american flag (however, any flag the city wishes to locate on the pole is fine w/ Verizon). To further conceal the pole, we are proposing to paint the pole brown and locate it w/in other trees/vegetation behind the club house. Furthermore, this pole will be designed to accommodate another wireless carrier in the future; thus, eliminating the need for another pole for that carrier. It's only a matter of time until another carrier seeks a location for antennas in this same area. Why is this is the best interest of the city? -Enhanced wireless communications for Verizon customers in the area -Added capcity that'll aid customers with streaming, downloading/uploading, mobile "hot spots," crisp, clear voice connections, network speed, etc -A competing firm will also be allowed to utilize the tower in the future to install antennas -The demand for wireless services will continue to grow. A 5G technology roll-out is in the near future. This cell site will provide the latest in wireless technology -Fewer and fewer people utilize landlines. More and more rely on wireless networks -Another location for a siren to alert residents of emergencies -Verizon will pay a monthly fee to the city to locate the pole. This will be a consistent, reliable revenue source for the city each month while providing essential services to its residents -A reliable, fast network for emergencies and emergency personnel. Frankly, this is the only location in the area that's viable from a zoning perspective and meets Verizon's coverage objective. There isn't another viable location. If this site's isn't allowed to proceed, the residents/visitors/home businesses of this area will be stuck with vastly inferior wireless service in a world that's quickly becoming completely unwired and mobile. Open to other locations? Yes, but this location was chosen as it provides the elevation we need, meets Verizon's coverage objective, and can be disguised fairly well within the existing trees behind the clubhouse. The search area (the location for which I needed to find a location to locate the pole) isn't arbitrarily selected. The location of this new site needs to fit in well with existing sites and cover the intended target where we have poor coverage. A new cell site too close to an existing site would provide redunadant coverage and cause interference issues and not solve the coverage/capacity issues of this area of Orono. Again, this location was selected as it's the only viable location in the area that meets Verizon's coverage objectives. DIVISION 6. - RR -1B ONE -FAMILY RESIDENTIAL DISTRICT Sec. 78-418. Conditional uses. (3) Personal wireless service antennas. Personal wireless service antennas erected on a municipal structure other than a water tower may be allowed as a conditional use if they meet the following criteria: a. Such antennas must be in compliance with the city policy regarding the use of city -owned property for wireless telecommunication antennas -City owns the golf course on which we are proposing to place the pole. b. Such antennas must meet the conditions listed for personal wireless service antennas as a permitted use in the LR -1 C zoning district. c. Such antennas may be located in the following locations: 1. Co -located on an existing city emergency warning siren tower. 2. Co -located on a replacement city emergency warning siren tower, with a height not to exceed 75 feet. 3. Co -located on a new city emergency warning siren tower, at a location that meets the city's emergency warning needs, with a height not to exceed 75 feet. d. Such antennas shall meet the following performance standards: 1. The antennas must be located on the existing emergency warning sirens poles, unless the height of the existing pole, or the capacity of the existing pole to support both the siren and the antenna(s) is inadequate to minimally meet the needs of the carrier. In this case, the carrier may be allowed to install a replacement tower that will accommodate both the emergency warning siren and the telecommunications antenna(s). The existing emergency siren towers can be replaced with towers with a maximum height of 75 feet, with the condition that the tower accommodates both the emergency warning siren and the telecommunications antenna(s). The city may also require the tower to have the capability of accommodating one additional carrier's antenna(s). 2. A new emergency warning siren tower location, selected by the city to meet its emergency warning needs, could also be used as a telecommunications antenna site through co -location of the warning siren and antenna. The standards set out in 1. above also apply to a siren tower in a new location. 3. The height of a tower can be no higher than the minimum height required to address a gap in coverage. -Tower will not exceed 75'. 4. The setback of a tower from a property line must, at minimum, be equal to the height of the tower, except where an existing emergency warning siren is located on a site that does not enable this setback to be provided. -Tower setbacks will easily be met. 5. A carrier must demonstrate through an engineering analysis that there is a gap in coverage. -A document from Verizon's engineer describing/depicting Verizon's coverage/capacity gap is included for the city to review. 6. At the city's discretion, a tower must be designed to structurally enable co -location by another carrier, and the carrier must agree to allow co -location. -The tower will be built to accommodate Verizon's antennas, the city's emergency siren, and another carrier's antennas. 7. The carrier must provide computer-generated photos showing the views (as selected by the city) with and without the tower. -Provided for the city to review. 8. All consultant analysis and legal analysis related to the towers and the lease of the towers shall be paid by the carrier. -Agreed. 9. The carrier is required to provide coverage maps to demonstrate the specific gap in coverage and need for an additional tower and antenna(s), and to demonstrate there are no existing tower options within a radius of two miles that could accommodate the carrier's antenna needs. -Information has been provided from the RF Engineer. The search area for which we're seeking a new tower location is nowhere near 2 miles. This is the only viable location in the area (Orono Golf Course) that meets Verizon's coverage needs/objectives. 10. The size of the cabinets on the ground needed to house the support equipment for the antennas is limited to the minimum necessary size, as determined by the city council. Appropriate vegetative screening of ground cabinets shall be provided by the carrier, subject to approval by the city council. The council at its discretion may allow the use of non -vegetative screening methods such as berming, fencing, etc. -We are proposing as small a lease area as possible to operate a fully functioning cell site. Typically, Verizon installs generators Win their lease area. We are not including one at this location as it'll take up too much area near the golf course. We are proposing to fully encompass our lease area with aesthetically pleasing fencing. Furthermore, the lease area is proposed within/near existing vegetation to further screen the equipment from view. 11. "Stealth" -type antennas (cylindrical) vs. an array of panels, is required if the technology is available. -We are proposing a stealth monopole with the antennas internal to the pole. 12. Only monopole towers are allowed. -We are proposing a stealth monopole. Council Exhibit B Verizon ORONO OROM ROAD SOUTH SL/1H AVENUE z 0 Q ' 'H^ o, o W .0 ZN N Y � o Zo - NW =0 j - N _ O VIEWED NOR ..p����S � /,Omow O '• m PROPOSED DMAUAIIOK SEE PS -3 PROPOSED _ VANED FAST OF IMAL1AM gE PROPOSED NSGLIATION, SEE PS -2 VENED SOUTHEM OF PROPOSED NWAL1ATION, g Cl) r SEE PS -1 - Q R „ po 9 +y M • ■ r -Ic - ,• - 7 ,% iti - ,,Of 6) Lo Lo N(D ofU Z O U Lu 7 0 0 Lii{ l aYC O s ORONO ARD ROAD SOUTH WOODMLL AVENUE NORTH ORCH�.Z PER REV. B AERIAL PHOTO DRAWN BY: MJS SCALE: NONE DATE: 01-19-18 PS -0 .fie• 3 ll®r y� t si LLJ• i a a. .- x. •' + , r tom! % Lu• �� � 1�ji . A, ill ' �� � 1 �'` ItpA�,, Pd•. \ 0 LO 0 • ■ • LO of • •LO -., of LU ZEZZ 00 0 ■ Of ■ ■ Y r F . 4 •.�,. ' 1+ "1 1. % , 0 �> • 4 Ili_ r�•LLJ ftw-w OR Lu 00 sg � `` `{ .area • Y` � � — � �_ ��, .- - t y �i �`-�}h� II �''� !�P.! „',.' ^52'x~ .7• w,,� �`?.sc_ s?� < ' • .. _„•�+ r� iib; 54 oil,,. • LO • • • eOf LO • • _F - • • 1 JZ • •• _ ■ • • A I M V W ZN � Yeo aZo NJ0 Lu r Q� m F �J I 0 - o _,�► Lo O - � o� ofn =Lo N VC Z h- Z 02 U LU Z LL 0 _00 0- 0 0 ".z PER REV. BDRAWN EXISTING PHOTO BY: MJS SCALE: NONE DATE: 01-19-18 PS -3A 1 I M V W ZN � NJ Yeo aZo r Q� m F �J I 0 - o - Lo O c — Lo o� Q _ O fn = LLo N (DC) Z 1 _Z0� U LU p_ -l00 0- 00 v.z PER REV. BDRAWN PROPOSED IMAGE BY: MJS SCALE: NONE DATE: 01-19-18 PS -3B verizonv MIN TURING NEW BUILD PROJECT INFORMATION SITE NAME: SITE ADDRESS: COUNTY: LATITUDE: LONGITUDE: DRAWING BASED ON SITE DATA FORM DATED: BUILDING TYPE: SITE AREA: MIN TURING ORONO ORCHARD ROAD S. ORONO, MN 55391 HENNEPIN N 44° 58'28.09" (NAD83) W 93° 33'31.34" (NAD83) 11-15-17 IIB 35'x 13.5'= 472.5' S.F. VICINITY MAP SHEETINDEX SHEET SHEET DESCRIPTION T-1 PROJECT INFORMATION, TOWER ELEVATION, & SHEET INDEX A-1 SITE PLAN, DETAIL INDEX & PHOTO A-2 GRADING PLAN, RETAINING WALL, FENCE & DETAILS A-3 ENLARGED SITE PLAN A-4 ANTENNA AND EQUIPMENT KEY, CABLE BRIDGE PLAN, & DETAILS A-5 ELEVATIONS & PLATFORM SECTION A-6 OUTLINE SPECIFICATIONS G-1 GROUNDING NOTES G-2 GROUNDING PLAN & GROUNDING DETAIL INDEX U-1 SITE UTILITY PLANS & NOTES U-2 H -FRAME, PHOTO & ELECTRICAL ONE -LINE DIAGRAMS 0o DICKENSON ST NORTH SURVEY z 0 FOX ST o VICINITY MAP DESIGN 1 ARCHITECTS LLC 9973 VALLEY VIEW ROAD a� - wAy2ATq 9� EDEN PRAIRIE, MN 55344 �D (952)903-9299 �o WIDSETH SMITH NOLTING - 0 610 FILLMORE STREET - PO BOX 1028 y 9,p ALEXANDRIA, MN 56308-1028 OP rn STRUCTURAL z o`) WOODHILL AVE � m o � 0 0o DICKENSON ST NORTH z 0 FOX ST o LOCATION SCAN -k ISSUE SUMMARY REV DESCRIPTION SHEET/DETAIL A ISSUED FOR REVIEW 11-14-17 ALL B ISSUED FOR OWNER SIGNOFF 12-20-17 ALL DEPARTMENTAL APPROVALS JOB TITLE NAME DATE RF ENGINEER NITHYAJAIPURIYAR 11-15-17 OPERATIONS MANAGER JONATHAN FOWLER 11-14-17 CONSTRUCTION ENGINEER ALEX HOLZINGER 11-14-17 LESSOR / LICENSOR APPROVAL SIGNATURE PRINTED NAME DATE LESSOR / LICENSOR: PLEASE CHECK THE APPROPRIATE BOX BELOW NO CHANGES. CHANGES NEEDED. SEE COMMENTS. CONTACTS LESSOR / LICENSOR: CITY OF ORONO ORONO, MN 55391 JEREMY BARNHART (952) 2494626 LESSEE: VERIZON WIRELESS 10801 BUSH LAKE ROAD BLOOMINGTON, MN 55438 RON REITER (612) 720-0052 POWER UTILITY XCEL ENERGY COMPANY CONTACT: 1518 CHESNUT AVE, MINNEAPOLIS, MN 55403 LINN LONGFIELD (763) 470-3313 Council Exhibit C - Verizon TOWER ELEVATION NOTE: 1.) TOWER TO BE ERECTED AND INSTALLED IN ACCORDANCE WITH TOWER MANUFACTURER'S DRAWINGS NOT INCLUDED WITH THIS PACKAGE. DISCREPANCIES BETWEEN TOWER DRAWINGS AND ARCHITECTURAL DRAWINGS TO BE REPORTED TO VERIZON WIRELESS AND THE ARCHITECT IMMEDIATELY. 2.) TOWER FOUNDATION, PLATFORM FOUNDATION, GENERATOR FOUNDATION, AND THE ACCESS DRIVE TO BE EXCAVATED AND CONSTRUCTED IN ACCORDANCE WITH RECOMMENDATIONS AND SPECIFICATIONS OF THE GEOTECHNICAL REPORT WHICH IS NOT INCLUDED IN THIS PACKAGE. DISCREPANCIES BETWEEN THE REPORT AND THE OTHER DOCUMENTS TO BE IMMEDIATELY REPORTED TO VERIZON WIRELESS AND THE ARCHITECT. 3.) TOWER TO BE GALVANIZED. TOWER MANUFACTURE TO PROVIDE CANISTERS WITH A FINISH TO MATCH TOWER AND HAVE A MIN. DIAMETER OF 38'. PROPOSED 1' LIGHTNING ROD `r 1075.0- AMSL / 75" AGL \ ANTENNA TIP HEIGHT 1074.0' AMSL / 74' AGL 01LANTENNA CENTERLINE HEIGHT 1070.O' AMSL / 70' AGL I' ANTENNA CENTERLINE HEIGHT TELCO UTILITY T.B.D. 1060.0' AMSL / 60' AGL COMPANY CONTACT: ARCHITECT: DESIGN 1 ARCHITECTS LLC 9973 VALLEY VIEW ROAD EDEN PRAIRIE, MN 55344 (952)903-9299 SURVEYOR: WIDSETH SMITH NOLTING 610 FILLMORE STREET - PO BOX 1028 ALEXANDRIA, MN 56308-1028 320-762-8149 STRUCTURAL N/A ENGINEER: GEOTECHNICAL T.B.D ENGINEER: FUTURE PROVIDER 1050.O' AMSL / 50' AGL PROPOSED SIREN MOUNTED ON TOWER AT 40', VERIFY W/CITY OF ORONO (SEE 3/A-3) PROPOSED 74' TALL STEALTH TOWER CABLES TO GO UP INTERIOR OF TOWER PROPOSED AREA LIGHT MOUNTED ON TOWER AT ±20' FACE SOUTHWARD PROPOSED CABLE BRIDGE (SEE A-3) PROPOSED EQUIMENT PLATFORM (SEE A-4)� GRADE 0 TOWER 1000.0' AMSL (NAVD88) NOTE: FENCE NOT SHOWN FOR CLARITY SOUTH ELEVATION GRAPHIC SCALE I SCALE: 1/16" = 1'-0" o 1 a' 16' �r�p LICENSED ARCHITECT 12427 ` iric � I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly registered Architect under the laws of the State of Minnesota. ROBERT J. DAVIS, Reg. No. 12427 v 12-20-17 Date: DESIGN 9973 VALLEY VIEW RD. EDEN PRAIRIE, MN 55344 (952) 903-9299 WWW.DESIGNlEP.COM verizonNI 10801 BUSH LAKE ROAD BLOOMINGTON, MN 55438 (612)720-0052 I PROJECT I 20171566543 LOC. CODE: 443886 MIN TURING RONO ORCHARD ROAD S ORONO, MN 55391 SHEET CONTENTS: CONTACTS ISSUE SUMMARY SHEETINDEX DEPARTMENTAL APPROVALS LESSOR APPROVAL PROJECT INFORMATION AREA & VICINITY MAPS GENERALNOTES DATE: 11-02-17 CHECKED BY: A.P.S. REV. A 11-14-17 REV. B 12-20-17 T-1 EXISTING TREES PROPOSED REMOVAL OF EXISTING LIGHT POLE LESSEE PREMISES EXISTING FENCE 2 PHOTO VIEW: LOOKING NORTH EXISTING FOREST TREE /—IXISTIIG (TYP.) �S LESSEE 10' WIDE EXISTING ELECTRICAL POWER POLE UTILITIES EASEMENT --Ei PROPOSED EQUIPMENT PLATFORM (SEE A-3) EXISTING FENCE EXISTING TREE EDGE LE35' 7'-3" 0 HE EHE OHE E DHE . EHE EHE Ei-IE EI -IE LESSEE PREMISES k- TWR27'-9" / / EXISTING OVERHEAD ELECTRICAL LINE 01 TWR 000, / EXISTING TELCO PEDESTAL .C7 wE2 `�—.� ._ f0 w N N� W CL EXISTING BITUMINOUS DRIVEWAY L---- - - - - - - - „,----------- ----- PROPOSED STEALTH TOWER (SEE T-1) GENERATOR TYPE: PROPOSED REMOVAL OF TREE N/A - CAMLOK EXISTING BUILDING FROST DEPTH DESIGN = 4'-0" EXISTING DRIVEWAY DETAIL INDEX DETAIL DETAIL DESCRIPTION PLATFORM VZW9.4X14-GLSP-4: 9'-4"x14'-0" PLATFORM W/ FULL CANOPY (SIMILAR SEE A4) (NOT USED) 1.1 BOLLARD DETAIL 3.1 CABLE BRIDGE SECTION 5.1 BITUMINOUS ROAD (DETAIL 3) 8.1 TELCO ENTRY DETAIL (DETAIL 1) 9.1 CMPH DETAIL - ONE -LINE RISER DIAGRAM (G.C. TO VERIFY) 12.1 1 METER H -FRAME (SEE 3/U-2) 13.1 I.L.C./DIST. BOX ICE SHIELD ]HE EI-IE� OHE OHEET -i EXISTING UNDERGROUND TELCO LINE — OiyE =Ui — UGT LIGT OcrV A \ \ / LESSEE 20' WIDE ACCESS/UTIUTIES EASEMENT Gas EXISTING GAS METER - EXISTING GA BUILDING EXISTING GAS LINE 9S \\ (TYP.) A \ s� SITE PLAN GRAPHIC SCALE 1 SCALE: 1" =30' a 1s' so' EXISTING STORM SEWER EXISTING PUBLIC RIGHT OF WAY EXISTING CATCH BASIN j EXISTING CULVERT / \E --- EXISTING EXISTING SIGN ,T oP .1F.R� J. DA 00" 'e LICENSED ARCHITECT 12427 ` I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly registered Architect under the laws of the State of Minnesota. ROBERT J. DAVIS, Reg. No. 12427 i 12-20-17 Date: DESIGN 9973 VALLEY VIEW RD. EDEN PRAIRIE, MN 55344 (952) 903-9299 WWW. DESIGN I EP.COM verizon✓ 10801 BUSH LAKE ROAD BLOOMINGTON, MN 55438 (612) 720-0052 I PROJECT I 20171566543 LOC. CODE: 443886 MIN TURING NO ORCHARD ROAD ORONO, MN 55391 SHEET CONTENTS: SITE PLAN DETAIL INDEX PHOTO DRAWN BY: RICKY P. A.P.S. REV. B 12-20-171 0III, �F 1 POSTS 8'-0" O.C. MAX. - _._.- 4 FENCE ELEVATION SCALE: 1/4" = 1'-0" 4'-0" ALL CEDAR MATERIALS STAINED WITH SHERWIN WILLIAMS X454 SHAMROCK OR HOUSESTAINS STAINED CEDAR & CAP PLATES STAINED CEDAR PLATE STAINED CEDAR BOARDS, vIAX. SPACING BETWEEN BOARDS STAINED CEDAR PLATE STAINED CEDAR POSTS )IA CONC. PIER FOOTING z 0 GRAPHIC SCALE 0 2' 4' 2X4 STAINED CEDAR TOP & CAP PLATES STAINLESS STEEL HEAVY DUTY GATE HINGE (TYP OF 4) 2X4 STAINED CEDAR BRACING STAINLESS STEEL GATE LATCH 2X4 STAINED CEDAR MID PLATE 1X6 STAINED CEDAR BOARDS, 2" MAX. SPACING BETWEEN BOARDS 2X4 STAINED CEDAR SILL PLATE 04 STAINED CEDAR POSTS 8" DIA CONC. PIER FOOTING GATE ELEVATION GRAPHIC SCALE 3 CHECKED BY: A.P.S. SCALE: 1/4" = 1'-0" 11-14-17 0 2' 4' CAP UNIT ADHERED TO TOP UNIT W/ VERSA-LOK 6" AGL CONCRETE ADHESIVE GRADE (SEE PLAN) VERSA-LOK MODULAR COMPACTED FILL CONCRETE UNITS /� // l' AMOCO 4545 GEOTEXTILE ?;.DRAINAGE AGGREGATE LO EXISTING GRADE C ; _ _ . 12 INCH THICK MIN. > ��.1_l•—'--4 INCH 0 DRAIN PIPE UNDISTURBED SOIL COMPACTED 3/4" MINUS GRAVEL W/ 1" SAND LEVELING COURSE 6 INCH THICK MIN. RETAINING WALL DETAILS GRAPHIC SCALE 2 SCALE: 3/8" = 1'-0" 0 V-14• z' -e 3- DEEP CLEAN ROCK OVER WOVEN POLYETHYLENE GEOTEXTILE FABRIC 6" x 6" ACO TREATED TIMBER IIIWGRADE (VARIES) #4 X 24" REBAR, DRILL HOLE IN TIMBER SMALLER THAN REBAR, AND DRIVE BAR INTO DIRT. COUNTERSINK REBAR IN TIMBER 1/2" & SEAL w/ EXTERIOR POLYURETHANE CAULK. TIMBER EDGE DETAIL GRAPHIC SCALE 5 SCALE: 1/4" = 1'-0" o 1 z' a' -- c ---- --- ------ -------- ----------- ---------------------- ------------------ --------- PROPOSED RETAINING WALL----------- ---- --- --- ---- - ------ (SEE 2/A-2) --------------------------- - r i uGE T E 6" L — — — — — 100. ----' UGE AGE - _ o 6. J — GAS — — — — — — /-\ — --W--— — .- � GAS GAS— GAS GRADING PLAN GRAPHIC SCALE SCALE: 3/16"=1'-0" 0s'-4 LICENSED ARCHITECT 12427 \ i 4J I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly registered Architect under the laws of the State of Minnesota. ROBERT J. DAVIS, Reg. No. 12427 r 12-20-17 Ca DESIGN 9973 VALLEY VIEW RD. EDEN PRAIRIE, MN 55344 (952) 903-9299 WWW.DESIGN1EP.COM verizon✓ 10801 BUSH LAKE ROAD BLOOMINGTON, MN 55438 (612) 720-0052 I PROJECT I 120171566543 LOC. CODE: 443886 MIN TURING ;ONO ORCHARD ROAD S ORONO, MN 55391 SHEET CONTENTS GRADING PLAN RETAINING WALL DETAILS FENCE & GATE ELEVATION TIMBER EDGE DETAIL DRAWN BY: RICKY P. DATE: 11-02-17 CHECKED BY: A.P.S. REV. A 11-14-17 REV. B 12-20-17 NORTH A-2 EXISTING TREE �Z (TYP.) EXISTING POWER POLE (SEE 3/U-2) jL EXISTING OVERHEAD ELECTRICAL LINE �l (SEE 3/U-2) r �L � oHE ❑HE oHE DHE — — DHE �,.� of it — � ) EHE DHE uHu 01 -IE uN� EHE ❑HE o�E C PROPOSED POWER POLE I (SEE 3/U-2) c PROPOSED REROUTING OF EXISTING UNDERGROUND ELECTRICAL (SEE 3/U-2) r, PROPOSED REMOVAL OF EXISTING LIGHT POLE (SEE 3/U-2) LESSEE PREMISES PROPOSED TIMBER EDGING (SEE 5/A-2) PROPOSED 17" X 30" 24" HANDHOLE-, tel- (SEE A-1)33'-0" PROPOSED REMOVAL OF EXISTING TREE ®■ s ri V PROPOSED PRIVACY FENCE (SEE A-2) a " — uGE 4 o -3" 10 o 2 ""E _N I " GE T.O. PIER 1000.0' AMSL a PROPOSED REROUTING OF EXISTING UNDERGROUND ELECTRICAL - - - ILC/DIST. BOX (SEE 3/U-2) 11 4 ICE SHIELD M (TYP.) / PROPOSED \ BITUMINOUS SURFACE 2'-0" 4'-0" 14'-0"A, 8'-0" GATE q lopl GATE 6" NOTE: CONTRACTOR TO COORDINATE PUBLIC AND PRIVATE UTILITY LOCATES PRIOR TO CONSTRUCTION START. NOTIFY THE ARCHITECT AND THE VZW CONSTRUCTION ENGINEER IMMEDIATELY OF ANY UTILITY LINE ISSUES. NOTE EQUIPMENT PLATFORM PROVIDED ASSEMBLED WITH GUARD RAILS, ILC (INTEGRATED LOAD CENTER), CANOPY AND LIGHT FIXTURE. CONTRACTOR TO PROVIDE ADEQUATE LIFTING EQUIPMENT FOR PICKING AND SETTING ON FOUNDATION. / / / 0000 /.000 1 I PROPOSED CLEAN ROCK OVER GEOTEXTILE .� 1 o " . . . 4 + A-5 oo PROPOSED H -FRAME PROPOSED(SEE 1/U-2) (SEE TH 1)R I J . • PROPOSED RELOCATION OF EXISTING BOULDER AAs - --- AAs PROPOSED (4) BOLLARDS EXISTING UNDERGROUND GAS LINE (TYP•) 6'-6" EITUM'LOTS SURFAC= I 1 I A-5 L----------------------------------------------------- -- NORTH ENLARGED SITE PLAN GRAPHIC SCALE 1 SCALE: 3/16" = V-0" 0 2'-8• 5'-a J D,q LICENSED ARCHITECT 12427 \ I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly registered Architect under the laws of the State of Minnesota. ROBERT J. DAVIS, Reg. No. 12427 r 12-20-17 Da DESIGN 9973 VALLEY VIEW RD. EDEN PRAIRIE, MN 55344 (952) 903-9299 WWW.DESIGN1EP.COM verizon✓ 10801 BUSH LAKE ROAD BLOOMINGTON, MN 55438 (612) 720-0052 I PROJECT I 20171566543 LOC. CODE: 443886 MIN TURING NO ORCHARD ROAD ORONO, MN 55391 SHEET CONTENTS: ENLARGED SITE PLAN DRAWN BY: RICKY P. DATE: 11-02-17 CHECKED BY: A.P.S. REV. B 12-20-171 A-3 ANTENNA KEY EQUIPMENT KEY AZIMUTH POSITION FUNCTION QTY MANUFACTURERMODEL MOD TYPE ANTENNA LENGTH ANTENNA TIP ANTENNA ELEC CENTER DOWNTILT MECH TY DOWNTILT UFACTURE MODEL RRU PORT RICKY P. 30' 1.1 TX RXO 1 JMA WIRELESS MXO8FRO860-02 700 +45 96 74' 70' 2'_ 0 1 ERICSSON 4449 1 --- --- --- -- ------ --------- ---- 700 -45 --- - -- - - - - - _ - - ---- - - -- 2 --- --- 1.3 --- T_X/_RX_0 -- ------ - - - - - - - - - - - ---- 8_50_+45 --- -- --- --- -_ 2_ --- 1 ERICSSON 4449 1 _-__ _ 1.4 T_X/_RX1 - --_ ----_---- - 8-50--45 _- _-_ _ -_ -_ ___ -_ - - --- - - -2 _ 1.5 TX/RXO _--_-- _ _- AWS +45 _- _-_ - 1' 1ERICSSON_ _ T_X%RX1 _-_ ___-___ ____- AWS _- _- _7 ___7_1 -_- - _- _-_ --- _884_3_ _1 3 1.7_ TX/RXO - ---- - - --------_ - PCS +45 - - -- - - 1' - - --- --- - - 4 1.8 TX/RX1 -- - - - - PCS -45 - -- - _ - -- ------ - - - - - 8 SECTOR 30' 2.1 TX/RX2 1 JMA WIRELESS MXOBFROB60-02 700 +45 96" 64' 60' 7 0' - ERICSSON 4449 3 --- - --- 2.2 --- TX/RX3 -- ----- - - ------ ---- - 700 -45 --- - -- --- --- - --- ------ - - ---- - - -- 4 --- --- 2.3 --- TX/_RX_2 -- ------ - - --------- ---- - 8_50_ +45 --- - -- - --- --- - 7 --- - - ERICSSON 4449 3 _-_ _ _ 2.4 TX/RX3 -_ -- _--- ----_ ---- 850 -45 ----------------- ---- -4 --- - - - 2.5 - - TX/RX2 - - - - - - - - - - - - - - - - - - - - - - - - AWS +45 - - - - - - - - - - - - 1' - - - - 1 ERICSSON 8843 1 - - - - - - - 2.6 - - - TX/RX3 - - - - - - - - - - - - - - - - - - - - - - - AWS - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 3 - 2.7 TX/RX2 - - --------- - - PCS +45 - 1' - - - 4 - - - - - - - 2.8 - - - TX RX3 - - - - - - - - - - - - - - - - - - - - PCS- --4-5 - PCS -45- --- -r-- - - - - - - - - - - - - - ------ - - - - - - - - - - -i-1 - 8 150' 1,1 TX RXO 1 JMA WIRELESS MX08FRO860-02 700 +45 96 74' 70' 7 Y 1 ERICSSON 4449 1 --- --- 1.2 --- T_X/_RX1 -- ------ -___ --------- -- -- 7_00_-_45 --- -- --- --- --- ------ -_ - ---- - - -- 2 _-__ - _ 1.3 TX/RXO _- __ - - ____- ____ - 850 +45 _-__ - _-_ __-_ __-_ 2' - 1 ERICSSON 4449 1 --- - --- 1.4 --- TX/R71 -- ------ - - --------- ---- - 850 -45 --- - -- - --- --- - - --- ------ - - ---- - - - 2 --- - ------ 1.5 TX/RXO -- ------ - - --------- ---- - AWS +45 --- -- --- --- --- 1 ERICSSON 8843 1 --- - --- 1.6 --- TX/RX1- -- ------ - --------- ---- - AWS -45 --- - -- - --- --- - - --- ------ - - ---- - - -- 3 - 1.7 TX/RXO- - - PCS +45 - --- --- 1.8 --- TX/RX1 -- ------ - - ------- ---- - PCS -45 - - - - - - - -- SECTOR 150' 2.1 TX/RX2 1 JMA WIRELESS MX08FRO860-02 700 +45 96" 64' 60' 7 0' - ERICSSON 49 3 --- --- 2.2 --- TX/RX3 -- ------ - - --------- ---- 700 -45 --- - -- - --- --- - - --- -----____j - - - - 4 --- - --- 2.3 --- TX/RX2 -- ------ - - - - - - - - - - - ---- - 850 +45 --- - -- --- --- 2' --- - - ERICSSON 4449 3 --- --- 2.4 --- TX/RX3 -- ------ --------- ---- - 8_50_ -45 --- - -- --- --- --- ------ - ---- - - -- 4 _-_ _ _ T_X/RX_2 _-_ _ _ -- - _ _ - _ _ -A_WS +45 _ _ _ _ _ _ _ _-_ - 1' _ _-_ 1__ERICSSON_ _-_ -45 _- _-_ -_- - _- _-_ --- _8_813_ _1_ 3 --- --- --- -- ------ PCS +45 --------- ---- - -- - --- -- -- - - - 1'- --- --- - - --- ------ --- --- - - ---- 4 -- - 2.8 TX RX3 - - - PCS -45 - 8 270' 1.1 TX RXO 1 JMA WIRELESS MXOBFROB60-02 700 +45 96 74' 70' 7 0 1 ERICSSON 4449 1 --- - --- 1.2 --- TX/RX1 -- ------ - - --------- ---- - 700 -45 --- - -- --- --- - --- - - - - - 2 --- --- 1.3 --- TX/RXO -- ------ - - --------- ---- - 850 +45 --- - -- - --- --- - 7 --- - 1 ERICSSON 4449 1 _- _ _ 7.4 TX%RX1 -- _--- ----_ ---- 850 _45 -_ - -_ - _- - _- - _- _ -- _-- ---- -2 --- - - 1.5 -- T_X/RXO_-_ _- - ------ - --------- - AWS +45 --- - -- - --- --- - 1' --- - 1 ERICSSON 8843 1 _ 1.6 T_X/RX1 - - - A_WS_ -45 - _ - - - -- - - - 3 - _ 1.7 TX/RXO -_ -- _--- ----_ ---- PCS +45 -_ - -_ - _- - �,- - _- _ --_-- ---- -4 "Z" --- - --- 1.8 --- TX/RX1 -- ------ - - ----- ---- - PCS -45 --- - -- --_- --- - --- ------ - - - - -- 8 SECTOR 270' 2.1 TX/RX2 1 JMA WIRELESS MXOBFROB60-02 700 +45 96" 64' 60' 2' 0' - ERICSSON 4449 3 --- - --- 2.2 --- TX/RX3 -- ------ - - ---- - 700 -45 - --- --- 2.3 --- RX2 -- ------ - - --------- ---- - 8_50_ --- - -- - - --- -2- - 2 --- -_-_ _ _ - - - - - _- _ --- - 4 2.5 TX/_RX_2 - - - AWS +45 - - - 1' - 1 ERICSSON 8843 1 - _ 2.6 TX/RX3 -_ -- _--- ----_ ---- AWS _45 -_ - -_ - _- - _- - _- _ -- _-- - _-- -3 T - 2.7 -- TX/RX2 -- ------ - - --------- - - PCS +45 --- - -- - --- --- - 1' -_- ------ - ---- - - - 4 2.8 TX RX3 - - - --- - PCS -45 - - --- - ----- - - - - 8 ADDITIONAL: COAX CABLES LENGTHS: (1) DISTRIBUTION BOX, MODEL RVZDC-6627-PF-48: (AT PLATFORM) PLATFORM = 14' PLATFORM = 14' (12) ROSENBERGER HYBRID JUMPERS, MODEL HJ-CB609-15 (DIST. BOX TO RRU'S) CABLE BRIDGE = 7' CABLE BRIDGE = 7' (48) COMMSCOPE COAX JUMPER, MODEL LDF4-50A (RRU TO QUADPLEXER AT PLATFORM)(APPROX. 4') RAD CENTER = 70' RAD CENTER = 60' (24) COMMSCOPE E15V9OP46 QUADPLEXERS (EQUAL QUANTITIES AT PLATFORM & ON TOWER) EXTRA - 4' EXTRA - 4' (6) COMMSCOPE COAX CABLES, MODEL AVA7-50 (AT 95') TOTAL = 95' TOTAL = 85' (6) COMMSCOPE COAX CABLES, MODEL AVA7-50 (AT 85') (48) COMMSCOPE COAX JUMPER, MODEL LDF4-50A (QUADPLEXER ON TOWER TO ANTENNA)(APPROX. 2') (6) RET JUMPERS (RRU TO ANTENNA & ANTENNA TO ANTENNA PER SECTOR) DISTRIBUTION BOXES, RRUS, AND (24) TERMINATORS, 1-2WO (FOR OPEN RRU PORTS) QUADPLEXERS TO BE INSTALLED ON PLATFORM RAILING, (SOUTH SIDE) INTERIOR FACE. U5 /AINJ I CIVIV/-% OC F_WLJ1r-IVICIV 1 r\ I-- T CONTRACTOR TO ENSURE CABLES DO -6'-6" NOT ENTER THE FRONT OF CABINET - - - - - - - - TOP HAT TO ACCOMMODATE VZW OPERATIONS TENT DEPLOYMENT, 5'-0" 1'-6" COORDINATE WITH VZW CE, Gps ANTENNA SEE PROPOSED GPS MOUNTED CABLE BRIDGE SUPPORTS ARE REQUIRED ONTO POST WITH AT INTERVALS NOT TO EXCEED 6'-0" WITH SITEPRO1 PART# GPSP OVERHANG EXTENSIONS NOT TO EXCEED 1'-6" i o � o io PROPOSED SPLICE PLATE ° i ° CABLE BRIDGE PLAN GRAPHIC SCALE NORTH 4 SCALE: 1/4" = 1'-O" ° 2" 4• r -PROPOSED SIREN, FEDERAL SIGNAL 2001-130 I I I I I I 4'-0" CLEARANCE PROPOSED SIREN MOUNT SYSTEM BY SIREN MFR PROPOSED AREA LIGHT FLUSH MOUNT SYSTEM BY LIGHTING MFR 3 LIGHTING & SIREN DETAIL SCALE: 1/4" = 1'-0" PROPOSED ANTENNA (TYP.) N N m O 0 0 Ln PROPOSED FLUSH MOUNT SYSTEM BY TOWER MFR �,SFCT�R 100s, l ��G�ofl SF - UPPER CENTERLINE ANTENNAS o PROPOSED PROPOSED FLUSH MOUNT QUADPLEXERS SYSTEM BY TOWER MFR (TYP.) 2 QUADPLEXERS MOUNTING DETAIL SCALE: 1/4" = 1'-0" IV M 0 z 0 Z3 CoN PROPOSED ANTENNA - (TYP.) ANTENNA MOUNTING DETAIL SCALE: 3/8" = 1'-0" SeCTOR AOS, Ovs `C LICENSED ARCHITECT 12427 \ 1 hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly registered Architect under the laws of the State of Minnesota. ROBERT J. DAVIS, Reg. No. 12427 (aj�O&Q, �< 12-20-17 Date: DESIGN 9973 VALLEY VIEW RD. I EDEN PRAIRIE, MN 55344 (952) 903-9299 W W W.DESIGN 1 EP.COM verizonNI 10801 BUSH LAKE ROAD BLOOMINGTON, MN 55438 (612)720-0052 I PROJECT I 20171566543 LOC. CODE: 443886 MIN TURING :ONO ORCHARD ROAD SI ORONO, MN 55391 SHEET CONTENTS: ANTENNA & EQUIPMENT KEY CABLE BRIDGE PLAN ANTENNA MOUNTING DETAIL QPLEXERS MOUNTING DETAIL PROPOSED FLUSH MOUNT SYSTEM BY TOWER MFR QGS�\O�S S�G\GFL y DRAWN BY: RICKY P. DATE: 11-02-17 CHECKED BY: A.P.S. LOWER CENTERLINE I REV. A 11-14-17 NORTH GRAPHIC SCALE 0 V-4' 2'-8' A-4 PROPOSED INTERCEPT WITH NEW POLE PROPOSED POLE EXISTING V R ELECTRICAL TO \A. MAINTENANCE BUILDING PROPOSED INTERCEPT WITH NEW AREA LIGHT, SEE BELOW PROPOSED REMOVAL OF EXISTING POWER POLE & METERS PROPOSED REMOVAL OF UNDERGROUND ELECTRICAL EXISTING LIGHT POLL PROPOSED UNDERGROUND ELECTRICAL j PROPOSED SIREN, TOWER MOUNTED PROPOSED UNDERGROUND ELECTRICAL 'PROPOSED REMOVAL OF EXISTING OVERHEAD ELECTRICAL PROPOSED TOWER EXISTING POWER POLE W/ TRANSFORMER PROP S D IN RC PT OF EXISTINGUNDERGROUND EXISTING OVERHEAD ELECTRICAL LINE, ELECTRICAL TO REMOTE YARD LIGHT NO WORK PROPOSED AREA LIGHT, TOWER MOUNTED PROPOSED UNDERGROUND ELECTRICAL ' o PROPOSED UNDERGROUND SECONDARY TO H—FRAME PROPOSED ILC PROPOSED CONNECTION CABINET PROPOSED UNDERGROUND ELECTRICAL PROPOSED METERS, TYP. EXISTING LIGHT POLE EXISTING POWER POLE 4 ELECTRICAL ONE -LINE PLAN DIAGRAM PHOTO 2 VIEW: LOOKING NORTH PROPOSED 25' POLE TO REPLACE EXISTING POWER POLE, EXISTING OVERHEAD ELECTRICAL TO BE INTERCEPTED AND ATTACHED TO NEW POLE / PROPOSED REMOVAL OF EXISTING POWER POLE & METERS, COORDINATE WORK WITH UTILITY COMPANY EXISTING OVERHEAD MAINTENANCE BUILDING — UNDERGROUND SECONDARY mom PROPOSED UNDERGROUND SECONDARY ELECTRICAL TO NEW POLE, SIZED TO SIZE OF EXISTING SERVICE FOR MAINTENANCE BUILDING 1. ALL WORK SHALL CONFORM TO THE NATIONAL ELECTRICAL CODE AND THE LOCAL BUILDING CODES. ALL COMPONENTS SHALL BE U.L. APPROVED. 2. ALL COMPONENTS TO BE AS SPECIFIED OR EQUIVALENT AS APPROVED BY VERIZON WIRELESS. 3. ALL BREAKERS, TO THE PROPER SIZE FOR EACH CIRCUIT INSTALL BY GENERAL CONTRACTOR —EXISTING POWER POLE W/ TRANSFORMER , SEE 4/U-2 PROPOSED REMOVAL OF EXISTING OVERHEAD ELECTRICAL FROM EXISTING POWER POLE W/ TRANSFORMER TO EXISTING POWER POLE, BY UTILITY COMPANY EXISTING POWER POLE W/ TRANSFORMER L I EXISTING OVERHEAD ELECTRICAL LINE, NO WORK PROPOSED UNDERGROUND SECONDARY ELECTRICAL TO H–FRAME, 600AMP s ELECTRICAL ONE -LINE RISER DIAGRAM io GROUND ROD J #2/0 BARE CU IN 1" PVC 7'-0" r 2" CONDUIT 4" CONDUIT GALV. STEEL POST CAP (TYP) 3>¢" O.D. PIPE POSTS (TYP) MAIN SERVICE CONNECTION CABINET. 600AMP V UNISTRUTS w/ %"-16 X 3- U—BOLTS W/NUTS, FLAT WASHERS, & LOCK WASHERS (TYR) (6) METER BANKS W/ BYPASS SWITCHING DISCONNECT (TYR) SUP JOINT (TYR) FINISH SLOPE TO DRAIN 15" DIA. PIER FOOTING H -FRAME DETAIL GRAPHIC SCALE 1 SCALE: 1 /4" = 1'-0" 0 7 4' LICENSED ARCHITECT 12427 Q I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly registered Architect under the laws of the State of Minnesota. ROBERT J. DAVIS, Reg. No. 12427 Signed: 12-20-17 Date: DESIGN® 9973 VALLEY VIEW RD. EDEN PRAIRIE, MN 55344 (952)903-9299 W W W.DESIGNI EP.COM verizon� 10801 BUSH LAKE ROAD BLOOMINGTON, MN 55438 (612)720-0052 I PROJECT I 20171566543 LOC. CODE: 443886 MIN TURING NO ORCHARD ROAD ORONO. MN 55391 SHEET CONTENTS: H -FRAME DETAIL PHOTO ELEC. ONE -LINE DIAGRAMS DRAWN BY: RICKY P. DATE: 11-02-17 CHECKED BY: A.P.S. ;1:11I PZ41i IRA i n ' I ,\ I 1 \ I \ ^ I \ I �I \ \ \ n \ I I n \ _ I` I I ♦I � V SITE SURVEY n- 1 ,\ I \ �\ I \ I ^ \\ 1 \ I �\ v \\ v \ North line of the SE 1/4 of the NW 1/4 of Sec. 2, Twp. 117 N, Rn 23 W \\ --------- \ p' g. \ ----------------- - — — — — — — — — — — — -------------------------- - \ \ 980 - - - --- 992 ----- Existing Power Pole ------ ----__ Woods 987- - 993 --_____ with Transformer \ \ \ \ \ \ 9 OHE--�-OHE ---- — — �H - OHE @H _ bNE OHE\ 6M\E \QHE OHE OHE OHE OHE -995---------- --__ __-- -- ' �-------- 8' 996 ------------------------ ----9 84 -----� 997LU ----- 983 \� ` --------- 998 T� --- ------------------- G� \ ` ` ` ` ` 985 `---------> \ \ 966 _ \\ \ \ �- Existing----- ____ T \ \ \ `\ \ \ 988 --__\------ j --- HES �E 100 0 _ / Boulder - - 2' \ ` \` \ \` \ 9,99 /E — �G j UGT \ GAS = `\\ \ \ IUCD ` I UST \ -tJGI -UGC \ bGT- UGT G GAS > O \ I 0 0 O \ \ \ 1 I 1 \ \ \ \ / G\AS O J Q \ \ \ I 1 \36 1 1 I I I 1 \ \ \\ \ �� `\ `\ \ \\ \\ `� 9j 9 op oJe / \ O= \ GAS GAS GS - Gb S AS GAS / E tc g \ \ I I dge of Bit 41 Gq � uminous �� GAS AaI \\ \ AV A A\ \V c90 t0 \ vvv v \ v G v v v v v v �o \ GAS9. GASV �� 9 87 O C) / eU Sting `\ \ ` `\ \\ 9'� �� \\ \ \ GAS �\ \ Qi9 ,9\ - 1002 - \ z 1 TREE DECIDUOUS >— GUY ANCHOR SIGN El 0 n, ELECTRIC LIGHT POLE GAS METER w Il- ❑T r� v �c CHAIN LINK FENCE �Q OHE OVERHEAD ELECTRIC UGE UNDERGROUND ELECTRIC GAS 0 UGT N N STORM SEWER BOUNDARY LINE N U SIXTEENTH LINE - - - o I J ` CONCRETE SURFACE SURVEYOR NOTES: 1.) Utilities are per observed evidence and markings from GOPHER STATE ONE Locate Request Ticket No. 171932332, dated July 12, 2017. Also per Hance Private Locating Services. 0 20 40 SCALE ( IN FEET) ORIENTATION OF THIS BEARING SYSTEM IS BASED ON THE HENNEPIN COUNTY COORDINATE SYSTEM NAD83 (1986) 0 = DENOTES A FOUND SECTION CORNER MONUMENT 0 = DENOTES A FOUND IRON MONUMENT PI D=02.117.23.22.0005 CITY OF ORONO r—\ A I I I I \ I \ 977 \ CD �'� �`� �C' o o / 24'% Q / ---_- �CO o c� 0 VICINITY MAP n- I ,\ �\ I \ ^ 1 \ I \ 1 \ \ V —T— n I r I I I I 1/ 1/ � _ I I V V o LAKE MINNETONKA I- z 1" = 600' n I ,\ I ` \ I p \ \ n ' I � ; I � �\ I \ I ^ 9 ` I ` \ I LEGEND r 0 \ I -- n I SHRUB 1 TREE DECIDUOUS >— GUY ANCHOR SIGN El CATCH BASIN ELECTRIC POLE ELECTRIC LIGHT POLE GAS METER ❑T TELEPHONE PEDESTAL v �c CHAIN LINK FENCE EDGE OF WOODS OHE OVERHEAD ELECTRIC UGE UNDERGROUND ELECTRIC GAS UNDERGROUND GAS 977 \ CD �'� �`� �C' o o / 24'% Q / ---_- �CO o c� 0 VICINITY MAP n- I ,\ �\ I \ ^ 1 \ I \ 1 \ \ V —T— n I r I I I I 1/ 1/ � _ I I V V o LAKE MINNETONKA I- z 1" = 600' n I ,\ I ` \ I p \ \ n ' I � ; I � �\ I \ I ^ 9 ` I ` \ I LEGEND r 0 \ I -- n I I HEREBY CERTIFY THAT THIS DOCUMENT WAS © 2017 WIDSETH SMITH NOLTING PREPARED BY ME OR UNDER MY DIREC VISION AND THAT I AM A DULY LICENSED N YOR SITE NAME: MIN TURING UNDER THE LAWS OF THE T I N O A. WIDSETH SMITH NOLTING_ Engineering I Architecture I Surveying I Environmental FULL SCALE ON 22"x34° Hennepin County, MN Sl E: No. Date REVISIONS By CHK APP'D � HALF SCALE ON 11"x17" SHAWN M. KUPCHO, L.S. FIELD WORK: 7/20/17 CHECKED BY: BTB DRAWN BY: JMB DATE: 8/22/17 LICENSE # 49021 0494A2342.000 SHRUB TREE CONIFEROUS TREE DECIDUOUS >— GUY ANCHOR SIGN El CATCH BASIN ELECTRIC POLE ELECTRIC LIGHT POLE GAS METER ❑T TELEPHONE PEDESTAL v �c CHAIN LINK FENCE EDGE OF WOODS OHE OVERHEAD ELECTRIC UGE UNDERGROUND ELECTRIC GAS UNDERGROUND GAS UGT UNDERGROUND TELEPHONE STORM SEWER BOUNDARY LINE SECTION LINE QUARTER LINE SIXTEENTH LINE - - - RIGHT OF WAY LINE LOT LINE ` CONCRETE SURFACE BUILDING WALL HATCH I HEREBY CERTIFY THAT THIS DOCUMENT WAS © 2017 WIDSETH SMITH NOLTING PREPARED BY ME OR UNDER MY DIREC VISION AND THAT I AM A DULY LICENSED N YOR SITE NAME: MIN TURING UNDER THE LAWS OF THE T I N O A. WIDSETH SMITH NOLTING_ Engineering I Architecture I Surveying I Environmental FULL SCALE ON 22"x34° Hennepin County, MN Sl E: No. Date REVISIONS By CHK APP'D � HALF SCALE ON 11"x17" SHAWN M. KUPCHO, L.S. FIELD WORK: 7/20/17 CHECKED BY: BTB DRAWN BY: JMB DATE: 8/22/17 LICENSE # 49021 0494A2342.000 Council Exhibit D Verizon verrAT '1mreless RF Coverage Maps for Proposed Site in Orono, MN 1-20-2018 Nithya Jaipuriyar, RF Engineer, Verizon Wireless The following maps demonstrate the need for a new site at Orono Orchard Rd S, Orono, MN 55391. The measurements considered in this study will be the Coverage and the Best Server Coverage Distribution - a map showing the geographic areas served by a site's sector. A new site such as the one proposed in this document will be designed with the goal of improving coverage in an area, especially in target areas such as neighborhoods, shopping areas or busy highways/roads. Another design goal for a new site is to balance the load between the existing sites in the area and the proposed site. This way if a proposed site experiences a large amount of traffic, that traffic will be divided among existing and proposed sites resulting in an increased speed and connection reliability for customers. First case: Coverage In general, at analysis we can identify three levels of coverage: - Good (Red) - at this level customers will be able to establish and maintain reliable connections both indoors and outdoors; - Fair (Yellow) - at this level customers will be able to establish a reliable connection outdoors but performance will most probably suffer indoors. Reliable connections will still be possible in vehicle; - Poor (Green) - at this level, connections can only be established outdoors. Reliable connections indoors or in vehicle are highly unlikely. If the coverage is below poor level, it is generally considered that the signal is `non -existing', meaning that no reliable connection will likely be possible. The following maps show the existing and expected coverage in the area surrounding the proposed site. Figure 1. Existing Coverage (Without the Simulated Effect of the Proposed Site) The above map shows the existing coverage in the area surrounding the proposed site Turing. Areas with Good coverage levels are shown in red; areas with Fair coverage are shown in yellow, and areas with Poor coverage levels are shown in green. Areas shown with no color have a coverage level below Poor which is considered to be unreliable signal. The expected coverage impact of the proposed site is not simulated in this case. As can be seen in the above coverage map, the area surrounding the proposed site, Turing has mostly Fair to Poor level of coverage. Fair to Poor coverage will experience connection reliability issues especially for customers in indoor locations or in vehicles. j eURING 49 'STT ZPRY5TALSAY The above map shows the existing coverage in the area surrounding the proposed site Turing. Areas with Good coverage levels are shown in red; areas with Fair coverage are shown in yellow, and areas with Poor coverage levels are shown in green. Areas shown with no color have a coverage level below Poor which is considered to be unreliable signal. The expected coverage impact of the proposed site is not simulated in this case. As can be seen in the above coverage map, the area surrounding the proposed site, Turing has mostly Fair to Poor level of coverage. Fair to Poor coverage will experience connection reliability issues especially for customers in indoor locations or in vehicles. Figure 2. Expected Coverage (With the Simulated Effect of the Proposed Site) y 's i a'r mod !A o i e �. ��� ♦..�': .. is - on A a� 5 ' _ #-f--m101e Rd ►rah. rr EFFY5TALSAY The above map shows the existing coverage in the area surrounding the proposed site Turing. Areas with Good coverage levels are shown in red; areas with Fair coverage are shown in yellow, and areas with Poor coverage levels are shown in green. Areas shown with no color have a coverage level below Poor which is considered to be unreliable signal. The expected coverage impact of the proposed site is simulated in this case. As can be seen in the above map, the coverage with the proposed site, Turing, is expected to be significantly improved. To be noted that the areas that are currently being served at fair to poor coverage level are expected to be improved on the well -traveled Hwy US -12. Second Case: Best Server Distribution The following maps will show the server coverage distribution with and without a new site at Orono Orchard Rd S, Orono, MN 55391. At Verizon, a lot of effort is being placed to ensure that all sites in our network are balanced in terms of the amount of traffic they are managing. In other words, if a site is experiencing too much traffic, a new site would be needed to offload a portion of that traffic. The new site would make it possible to deliver a better network experience to our customers and increased speeds in the area that is currently being served by the existing overloading site. This is especially true in the commercial, residential neigborhoods and well -travelled highways (i.e. US -12). A new build site would help offload the high amount of traffic served by the existing site located Northwest (Long Lake) of Turing, which will translate into increased speeds for our customers. To gauge the amount of traffic that will be offloaded by a new site, the Best Server Coverage Distribution is analyzed. The Best Server Coverage Distribution is a measure used to display the different sectors of a site and identify the geographical areas served by those sectors. In this type of simulation, several colors will be present on the map, each color identifying a site, and more specifically, identifying a sector of a site, that is serving in a geographical area. The identified sector has the best coverage level in that area. The following two maps display the existing and expected Best Server Coverage Distribution. Figure 3. Existing Coverage (Without the Simulated Effect of the Proposed Site) The above map shows the existing best server coverage distribution of the area surrounding the proposed site (Turing). The expected effect of the proposed site is not simulated in this case. Each color on the map represents the area currently being served by individual sectors of existing sites. For example, if we consider the existing site (Long Lake) located Northwest of Turing, in dark blue we can identify the area covered by the southwest facing sector of the site. In green we can identify the area covered by the site's northwest facing sector. Similarly, pink identifies the area served by the site's east facing sector. In the above map we can see that the east -facing sector (displayed in pink) of the existing Verizon site (Long Lake) is currently serving the well -traveled Hwy US -12 between Wayzata and Orono. Analysis has shown that this sector will need an additional site to balance the traffic, thus the need for the proposed new site. Figure 4. Existing Coverage (Including the Simulated Effect of the Proposed Site) The above map shows the existing best server coverage distribution of the area surrounding the proposed site (Turing). The expected effect of the proposed site is simulated in this case. Each color on the map represents the area currently being served by individual sectors of existing sites. For example, if we consider the existing site (Long Lake) located Northwest of Turing, in dark blue we can identify the area covered by the southwest facing sector of the site. In green we can identify the area covered by the site's northwest facing sector. Similarly, pink identifies the area served by the site's east facing sector. As can be seen in the above map, the proposed site (Turing) would take over some of the traffic in the well -traveled Hwy US -12 between Wayzata and Orono. This reduction in the amount of traffic served by the existing site Long Lake translates into an enhanced user network experience and increased speeds on Hwy US -12 and users in the neighborhoods in this area. Analysis of Alternate Locations The location of a capacity site such as the one proposed herein is very important and chosen only after careful analysis of both existing and future predicted capacity demands. Several alternatives in the area are considered before identifying a specific location that would meet the radio frequency engineering objectives. Verizon Wireless intention is to meet the needs of the public in the area without adding to the number of tower but in this area, there were no colocation opportunities for us to consider. Analysis of current and future traffic demands have identified that the existing Verizon Wireless site (Long Lake) will exhaust its capacity in the very near future. Because of the high traffic demand in this area, the existing Verizon Wireless sites near this area are reaching its capacity limitations and, thus, a new site is needed in order to balance some of the existing site's traffic with the new proposed site. By offloading a portion of that traffic, an increased network experience and increased speeds can be provided to our customers in this area. Your approval of this project will enable Verizon Wireless to continue to maintain the best, most reliable wireless service in your area for all of Orono's citizens and visitors. Sincerely, Nithya Jaipuriyar Verizon Wireless RF Engineer Email: Nithyakalyani.Jaipuriyar@vzw.com Mobile: 612-720-9030 Council Exhibit E Verizon 5 rL 411 VAt ., 1 .. 0. PROKM i f 2 E L J MA ; VIEW EASE aF %M TED SIPROP06ED NSTMl/►71oN, k i t SEE PS -1 aw Ir NORTH OLDAERIAL PHOTO uLAC LANE 1 SCALE: NONE XIT ` PROJECT: 20 1 7 1 566542 D c VERIZON m z cn MIN DESIGN© Cn W CRYSTAL BAY WIRELESS 9973 VALLEY VIEW ®� LILAC LANE 10801 BUSH LAKE ROAD EDEN PRAIRIE, AN 56344 �o BLOOMINGTON, MN 55438 (9 52)9 o3-9299 ORONO, MN 55391 (612) 720-0052 WVVW.DESIGNIEP.COM Council Exhibit F - Verizon fI I EXISTING BUILDING I EXISTING TANK I I H o \ ow w�� PROPOSED COMPOUND I a m o \ / (SEE SS 2) EXISTING EXISTING FENCE I I - EXISTING PROPERTY LINE I x \ ` ' EXISTING PROPERTY LINE / 'A ` m 0 aq LLJ u, 2 N J goo \ I EXISTING PROPERTY PLAT LINE I I I y L I / 00 z U m o o o° EXISTING EASE (TElNP) EXISTING FENCE �I � � I I� EXISTING LOW LESSEE 20' ACCESS UTILITIES LYING AREA EASEMENT / I I I I , EXISTING UTILITY POLE (TYP.) \ I I EXISTING UTILITY POLE PROPOSED REMOVAL OF ' WITH SIREN HEIGHT EXISTING SIREN \ I Q 51' I I L0 m J�J cO -- - - -- __ --_ I-___ N Q Lo _- oCOcR �.. G� _ —— — — LILAC LANE / / / / ~ v! ci � � — Q W J � �z gyROgO/cSq / EXISTING UNDERGROUND EXISTING UNDERGROUND Of CLC J y8s \ \ GAS (TYP.) ELECTRIC (TYP.) 0- G U J O \ EXISTING UNDERGROUND TELCO (TYP.) NORTH SITE PLAN GRAPHIC SCALE V 1 SJR DRAWN BY: SCALE: 1" = 100'-0" o so' too' DATE: 12-28-17 SS -1 XISTING PROPERTY LINE LESSEE 18 A .w PREMISES PROPOSED GENERATOR PROPOSED CHAIN LINK FENCE PROPOSED CONCRETE SLAB, TO BE FLUSH WITH CLEAN ROCK PROPOSED EQUIPMENT CABINETS WITH ICE SHIELD PROPOSED EQUIPMENT H—FRAMES WITH ICE SHIELDS EXISTING CHAIN EXISTING TREES LINK FENCE (TYP.) X X X ............ EXISTING WOOD ' ' ' BOLLARD (TYP.) (oj. i) . PROPOSED GRAVEL a o (2) PROPOSED 6' GATES Ic C-0, PROPOSED INSTALLATION OF EMERGENCY SIREN TO BE MOUNTED AT 51' PROPOSED 90' TALL PAINTED STEALTH TOWER. EXISTING TREE MASS COLOR TO BE MEDIUM BROWN SITE PLAN SCALE: 1" =10'-0" \ I\ \ j \ I EXISTING GRAVE I I I� EXISTING UNDERGROUND— y TELCO (TYR) F- I CV It � Q L0 M L0 W � r J "' o Q L0 N I— Z 2i 3z,c)o ° ,<° 0 NORTH V.1 GRAPHIC SCALE DRAWN BY: SJR 0 s' 10' DATE: 12-28-17 SS -2 Council ExG Verizon veil ffmreless RF Coverage Maps for Proposed Site in Orono, MN 2-2-2018 Nithya Jaipuriyar, RF Engineer, Verizon Wireless The following maps demonstrate the need for a new site at Lilac Ave, Orono, MN 55391. The measurements considered in this study will be the Coverage and the Best Server Coverage Distribution - a map showing the geographic areas served by a site's sector. A new site such as the one proposed in this document will be designed with the goal of improving coverage in an area, especially in target areas such as neighborhoods, shopping areas or busy highways/roads. Another design goal for a new site is to balance the load between the existing sites in the area and the proposed site. This way if a proposed site experiences a large amount of traffic, that traffic will be divided among existing and proposed sites resulting in an increased speed and connection reliability for customers. First case: Coverage In general, at analysis we can identify three levels of coverage: - Good (Red) - at this level customers will be able to establish and maintain reliable connections both indoors and outdoors; - Fair (Yellow) - at this level customers will be able to establish a reliable connection outdoors but performance will most probably suffer indoors. Reliable connections will still be possible in vehicle•, - Poor (Green) - at this level, connections can only be established outdoors. Reliable connections indoors or in vehicle are highly unlikely. If the coverage is below poor level, it is generally considered that the signal is `non -existing', meaning that no reliable connection will likely be possible. The following maps show the existing and expected coverage in the area surrounding the proposed site. Figure 1. Existing Coverage (Without the Simulated Effect of the Proposed Site) W.Y s NoURING sex F- ji u. a�CRc T% w L t�nka The above map shows the existing coverage in the area surrounding the proposed site Crystal Bay. Areas with Good coverage levels are shown in red; areas with Fair coverage are shown in yellow, and areas with Poor coverage levels are shown in green. Areas shown with no color have a coverage level below Poor which is considered to be unreliable signal. The expected coverage impact of the proposed site is not simulated in this case. As can be seen in the above coverage map, the area surrounding the proposed site, Crystal Bay has mostly Poor level of coverage. Poor coverage will experience connection reliability issues especially for customers in indoor locations or in vehicles. Figure 2. Expected Coverage (With the Simulated Effect of the Proposed Site) ,.A_ L .,r xr The above map shows the existing coverage in the area surrounding the proposed site Crystal Bay. Areas with Good coverage levels are shown in red; areas with Fair coverage are shown in yellow, and areas with Poor coverage levels are shown in green. Areas shown with no color have a coverage level below Poor which is considered to be unreliable signal. The expected coverage impact of the proposed site is simulated in this case. As can be seen in the above map, the coverage with the proposed site, Crystal Bay, is expected to be significantly improved. To be noted that the areas that are currently being served at poor coverage level are expected to be improved on Old Crystal Bay Rd going north toward Hwy US -12. Second Case: Best Server Distribution The following maps will show the server coverage distribution with and without a new site at Lilac Ave, Orono, MN 55391. At Verizon, a lot of effort is being placed to ensure that all sites in our network are balanced in terms of the amount of traffic they are managing. In other words, if a site is experiencing too much traffic, a new site would be needed to offload a portion of that traffic. The new site would make it possible to deliver a better network experience to our customers and increased speeds in the area that is currently being served by the existing overloading site. This is especially true in the commercial, residential neighborhoods and well -travelled highways (i.e. US -12). A new build site would help offload the high amount of traffic served by the existing site located North (Long Lake) of Crystal Bay, which will translate into increased speeds for our customers. To gauge the amount of traffic that will be offloaded by a new site, the Best Server Coverage Distribution is analyzed. The Best Server Coverage Distribution is a measure used to display the different sectors of a site and identify the geographical areas served by those sectors. In this type of simulation, several colors will be present on the map, each color identifying a site, and more specifically, identifying a sector of a site, that is serving in a geographical area. The identified sector has the best coverage level in that area. The following two maps display the existing and expected Best Server Coverage Distribution. Figure 3. Existing Coverage (Without the Simulated Effect of the Proposed Site) The above map shows the existing best server coverage distribution of the area surrounding the proposed site (Crystal Bay). The expected effect of the proposed site is not simulated in this case. Each color on the map represents the area currently being served by individual sectors of existing sites. For example, if we consider the existing site (Long Lake) located North of Crystal Bay, in dark blue we can identify the area covered by the southwest facing sector of the site. In green we can identify the area covered by the site's northwest facing sector. Similarly, pink identifies the area served by the site's east facing sector. In the above map we can see that the southwest -facing sector (displayed in dark blue) of the existing Verizon site (Long Lake) is currently serving the Old Crystal Bay Rd between Hwy US - 12 and Crystal Bay Lake. Analysis has shown that this sector will need an additional site to balance the traffic, thus the need for the proposed new site. Figure 4. Existing Coverage (Including the Simulated Effect of the Proposed Site) 1 r La•rgh<::... LA-C �. L oil F11j" ti 6 The above map shows the existing best server coverage distribution of the area surrounding the proposed site (Crystal Bay). The expected effect of the proposed site is simulated in this case. Each color on the map represents the area currently being served by individual sectors of existing sites. For example, if we consider the existing site (Long Lake) located North of Crystal Bay, in dark blue we can identify the area covered by the southwest facing sector of the site. In green we can identify the area covered by the site's northwest facing sector. Similarly, pink identifies the area served by the site's east facing sector. As can be seen in the above map, the proposed site (Crystal Bay) would take over some of the traffic on Old Crystal Bay Rd between Hwy US -12 and Crystal Bay Lake. This reduction in the amount of traffic served by the existing site Long Lake translates into an enhanced user network experience and increased speeds on Old Crystal Bay rd. and users in the neighborhoods in this area. Analysis of Alternate Locations The location of a capacity site such as the one proposed herein is very important and chosen only after careful analysis of both existing and future predicted capacity demands. Several alternatives in the area are considered before identifying a specific location that would meet the radio frequency engineering objectives. Verizon Wireless intention is to meet the needs of the public in the area without adding to the number of tower but in this area, there were no colocation opportunities for us to consider. Analysis of current and future traffic demands have identified that the existing Verizon Wireless site (Long Lake) will exhaust its capacity in the very near future. Because of the high traffic demand in this area, the existing Verizon Wireless sites near this area are reaching its capacity limitations and, thus, a new site is needed in order to balance some of the existing site's traffic with the new proposed site. By offloading a portion of that traffic, an increased network experience and increased speeds can be provided to our customers in this area. Your approval of this project will enable Verizon Wireless to continue to maintain the best, most reliable wireless service in your area for all of Orono's citizens and visitors. Sincerely, Nithya Jaipuriyar Verizon Wireless RF Engineer Email: Nithyakalyani.Jaipuriyar@vzw.com Mobile: 612-720-9030 RR -1B Zoning Ordinance Sec. 78-418. - Conditional uses. Council Exhibit H Verizon (3) Personal wireless service antennas. Personal wireless service antennas erected on a municipal structure other than a water tower may be allowed as a conditional use if they meet the following criteria: a. Such antennas must be in compliance with the city policy regarding the use of city -owned property for wireless telecommunication antennas; b. Such antennas must meet the conditions listed for personal wireless service antennas as a permitted use in the LR -1C zoning district. c. Such antennas may be located in the following locations: Co -located on an existing city emergency warning siren tower. Co -located on a replacement city emergency warning siren tower, with a height not to exceed 75 feet. Co -located on a new city emergency warning siren tower, at a location that meets the city's emergency warning needs, with a height not to exceed 75 feet. d. Such antennas shall meet the following performance standards: The antennas must be located on the existing emergency warning sirens poles, unless the height of the existing pole, or the capacity of the existing pole to support both the siren and the antenna(s) is inadequate to minimally meet the needs of the carrier. In this case, the carrier may be allowed to install a replacement tower that will accommodate both the emergency warning siren and the telecommunications antenna(s). The existing emergency siren towers can be replaced with towers with a maximum height of 75 feet, with the condition that the tower accommodates both the emergency warning siren and the telecommunications antenna(s). The city may also require the tower to have the capability of accommodating one additional carrier's antenna(s). 2. A new emergency warning siren tower location, selected by the city to meet its emergency warning needs, could also be used as a telecommunications antenna site through co -location of the warning siren and antenna. The standards set out in 1. above also apply to a siren tower in a new location. 3. The height of a tower can be no higher than the minimum height required to address a gap in coverage. 4. The setback of a tower from a property line must, at minimum, be equal to the height of the tower, except where an existing emergency warning siren is located on a site that does not enable this setback to be provided. 5. A carrier must demonstrate through an engineering analysis that there is a gap in coverage. 6. At the city's discretion, a tower must be designed to structurally enable co -location by another carrier, and the carrier must agree to allow co -location. 7. The carrier must provide computer-generated photos showing the views (as selected by the city) with and without the tower. 8. All consultant analysis and legal analysis related to the towers and the lease of the towers shall be paid by the carrier. 9. The carrier is required to provide coverage maps to demonstrate the specific gap in coverage and need for an additional tower and antenna(s), and to demonstrate there are no existing tower options within a radius of two miles that could accommodate the carrier's antenna needs. 10. The size of the cabinets on the ground needed to house the support equipment for the antennas is limited to the minimum necessary size, as determined by the city council. Appropriate vegetative screening of ground cabinets shall be provided by the carrier, subject to approval by the city council. The council at its discretion may allow the use of non -vegetative screening methods such as berming, fencing, etc. 11. "Stealth" -type antennas (cylindrical) vs. an array of panels, is required if the technology is available. 12. Only monopole towers are allowed. y � F ,- L, lgkBSHo ��r�Y■YYY■�.Y■���iY..�.��Y■n���.��aY .� mpomllmji limilmIYEuENIMII u�u�IImile Legend j -47) Emergency Siren Location -4)) - ❑ Emergency Siren Coverage City Limits Plyillr or �i .'layzata 6s � R • '�° � ,I 1, , 7� •�-�- �... ..... f T�v 45l I I. l I I• i * Loke Mi•ILaI YIF� �� i I ... so � �I # e 1 IMinnei If MIN f� S h iix ek1 oo d r+'+''1,L1][�I •., Weather siren $.0 - Disclaimer: a r:, Y s _ -- This drawing is legally 0 4,480 Feet BOLTON Q neither a recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in & M E N K various city, county, and state offices, and other © Bolton & Menk, Inc - Web GIS 2/22/2018 2:06 PM Real People. Real Solutions. sources affecting the area shown, and is to be used for reference purposes only. The City of Orono is not rncnnncihlc fnranv na,--i—h—in--i ncd AGENDART>EM Item No.: �� �� 02^drdg; c y Date: Item Description: Local 12 Collective Bargaining Agreement Presenter: Dustin Rieff Agenda Section: City Administrator -Closed Session 1. Purpose. To reach an agreement for the Local 12 (Admin) Collective Bargaining Unit 2. Background. The City Administrator and Police Chief have negotiated a tentative agreement with the Admin Union to generally fall in line with past practice and the current employee handbook. The main points of difference from the Employee Handbook and past practice are summarized as follows a. Improved definitions to clarify many areas of employee handbook b. Defining of overtime as 40 hours per week c. Positions as a part of the group d. Longevity is a new cost center for this group -identifies the need for recognizing long- term employees which is not currently a part of previous pay plans e. Clarification of the administering of Workers Compensation and sick leave. Gives a limit of 90 days. f. Vacation Accrual for years 18 and above is increased by I day per year. g. Adding of more specific language around Probationary periods, Grievance procedures and discipline procedures h. Initiation of a City wide wage study with a clause for reopening of wage negotiations 3. Staff Recommendation. Negotiating Team is looking for input regarding tentative agreement. COUNCIL ACTRON REQUESTED Motion to Approve Agreement with Office and Professional Employees International Union, Local No. 12 AFL-CIO and the City of Orono Prepared By: Reviewed By: Approved By: AO-REEMEM7 C0T 11MOr ORONO9 my H QIMD OFHCIE AND [PROFIESMONAL EMPLOYEES NTIERNATMAL UMON9 LOCAL NM 129 AL L-= EffscUvs Januarry 19 2018 through Uscemberr 31, 2020 196142vl Article 1 Article 2 Article 3 Article 4 Article 5 Article 6 Article 7 Article 8 Article 9 Article 10 Article 11 Article 12 Article 13 Article 14 Purpose Recognition of Exclusive Representative Definitions Employer Rghts Union Security Odours of Service Grades and Classifications Compensation Group Onsurance Leaves of Absence Vacations Page Number 1 1 Holidays Vacancies and .fob Posting Seniority Article 15 Discipline, Discharge and Probationary Period Article 16 Grievance Procedure Article 17 Miscellaneous Article 18 Duration Addendum — Three tetters of Understanding Exhibit A — Salary Scales 196142%d 1 1 2 3 3 4 4 6 8 8 8 9 9 9 11 12 14 AGREEMENT ARTICLE 1 PURPOSE 1.01 Parties: THIS AGREEMENT is entered into between the Employer, City of Orono and the Office and Professional Employees International Union, Local No. 12, AFL-CIO (herein after referred to as the Union) pursuant to and in compliance with the Public Employment Labor Relations Act of 1971, as amended (hereinafter referred to as the P.E.L.R.A.) to provide the terms and conditions of employment for office, clerical and professional employees during the duration of this Agreement. ARTICLE 2 RECOGNITION OF EXCLUSIVE REPRESENTATIVE 2.01 Recognition: In accordance with the P.E.L.R.A., the Employer recognizes the Office and Professional Employees International Union, Local No. 12, AFL-CIO, as the exclusive representative for office, clerical and professional employees employed by the City of Orono which exclusive representative shall have those rights and duties as prescribed by the P.E.L.R.A. and as described in the provisions of this Agreement. 2.02 Appropriate Unit: The union shall represent all such Employees of the Employer contained in the appropriate unit as defined in Section 3.02 of this Agreement and the P.E.L.R.A. and in certification by the Director of Mediation Services, Case No. 17PCE0829. ARTICLE 3 DEFINITIONS 3.01 Terms and Conditions of Employment: Terms and conditions of employment mean the hours of employment, the compensation therefore including fringe benefits, except retirement and contributions or benefits, and the Employer's personnel policies affecting the working conditions of the Employees. 3.02 Appropriate Unit: For purposes of this Agreement, the appropriate unit shall mean office, clerical and professional employees employed by the City of Orono excluding the following: confidential employees and supervisory employees. 3.03 Employer/City of Orono: Any reference to the Employer in this Agreement shall mean the City of Orono or its designated officials or representatives. 3.04 Exempt Employee: Employee meeting the classification of exempt under the Federal Labor Standard Act of which do not qualify for overtime compensation. 3.05 Nonexempt Employee: All Employees not meeting exempt criteria as outlined in the Federal Labor Standard Act. 3.06 Overtime: Overtime is defined as all hours in pay status in excess of forty (40) hours per week. 3.07 Days: For purposes of this Agreement, the term days shall mean calendar days unless otherwise noted. 3.08 Probationary Employee: Employee in the initial stage of employment as outlined in Article 15 3.09 Regular Employee: Employee which has successfully completed the probationary period. 3.10 Full Time Employee: a City employee who is employed on a schedule that averages at least 40 hours per week per calendar year and excludes elected officials, part-time employees and seasonal employees. 196142v1 3.11 Part-time Employee: Employees on a schedule of less than 40 hours per week 3.12 Seasonal Employee: Employee who is hired for a season or temporary time period 3.13 Department Head: The positions of department head are as follows: Public Works Director, City Clerk, Community Development Director, Finance Director and Police Chief 3.14 Years of Service: is the based on the date of hire or adjusted date of hire. It is calculated as follows first year of service is from date of hire to first anniversary. Example 5th year of service equals 4' anniversary date plus 1 day thru the 5th anniversary date. 3.15 Other Terms: Terms not defined in this Agreement shall have those meanings as defined by the P.E.L. R. A. ARTICLE 4 EMPLOYER RIGHTS 4.01 Inherent Managerial Rights: The Union recognizes that the Employer is not required to meet and negotiate on matters of inherent managerial policy, which include, but are not limited to, such areas of discretion or policy as the functions and programs of the Employer, its overall budget, utilization of technology, the organizational structure and selection and direction and number of personnel, and all management rights and management functions not expressly delegated in this Agreement are reserved to the Employer. 4.02 Management Responsibilities: The union recognizes the right and obligation of the Employer to efficiently manage and conduct the operation of the City of Orono within its legal limitations and with its primary obligation to provide citizens of Orono services. 4.03 Effect of Laws, Rules and Regulations: The parties recognize that all Employees covered by this Agreement shall perform the services and duties prescribed by the Employer rules, regulations, directives, and orders issued by properly designated officials of the Employer, insofar as such rules, regulations, directives, and orders are not inconsistent with the terms of this Agreement and recognizes that the Employer, all Employees covered by this Agreement, and all provisions of this Agreement are subject to the laws of the State. 4.04 Employer Security: The Union agrees that during the life of this Agreement neither the Union, its officers or agents, nor any of the Employees covered by this Agreement, will engage in, encourage, participate in, or support any strike, sympathy strike, slowdown, or other interruption of or interference with the normal functions of the Employer, except as specifically allowed by Public Employment Labor Relations Act of 1971, as amended. ARTICLE 5 UNION SECURITY 5.01 Right to Dues Check -Off: Employees shall have the right to dues check -off to the union, provided that dues check -off and the proceeds thereof shall not be allowed any organization that has lost its right to dues check -off. 5.02 Procedure: The Employer shall deduct an amount sufficient to provide the payment of regular dues and/or other union approved deductions established by the Union, from the wages of Employees. Employees shall provide authorization, in writing, of such deduction on a form mutually agreed upon by the Employer and the Union. The deduction of dues shall commence 30 working days after initial employment with the Employer. The Employer shall remit monthly such deduction to OPEIU Local 12, (2277 Hwy 36 W, Suite 150, Roseville, MN 55113-3830) with a list of the names of the Employees from whose wages deductions were made, along with pertinent Employee information necessary for the collection and administration of union dues, preferably in an Excel formatted report that may be electronically transmitted. The Union shall certify to the Employer, in 2 196142v1 writing, the current amount of regular dues to be withheld. The Union shall provide the formula to calculate the actual dues deduction to the Employer. 5.03 Fair Share Fee: The Union shall collect a Fair Share Fee, in an amount determined by the Union, from bargaining unit members who choose not to become members of the Union. However, any such fees so collected by the Union shall be accomplished in accordance with the applicable terms of Minn. Stat. Sect. 179A.06 Subd. 3. 5.04 Hold Harmless: The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgements brought or issued against the Employer by a union member as a result of any action taken by the Employer under all provisions of this Agreement pertaining to dues or other union approved deductions. 5.05 Stewards: The Union may designate up to two Employees from the Bargaining Unit to act as stewards and will inform the Employer in writing of such choices and changes in the position of stewards immediately. 5.06 Union Announcements: The Employer will make space available on a workplace bulletin board for the posting of union notices and announcements and any others pertinent union information. 5.07 Reasonable Time: With advance notice to the Employee's immediate supervisor, the Employer agrees that during working hours, on the Employer's premises, and without loss of pay, the local union business agent or designated union representative shall be allowed reasonable time, which does not unduly interfere with his/her normal duties, to: post union notices and announcements or consult with the Employer, its representative, local union officers, or other union representatives concerning grievances. Employees must keep track of their time spent on union activities during the workday so that time can be reviewed for reasonableness by the Employer. 5.08 Employer Voicemail and Email: The Employer shall permit union officers to utilize Employer voicemail and email systems only for the purpose of notifying union members of union membership meetings. Union officials may come onto the Employer's property to conduct union business but only after reasonable advanced notice to the Employer and only when it does not interfere with Employees' work duties. ARTICLE 6 HOURS OF SERVICE 6.01 Work Week/Day: The normal work week for Employees shall consist of five days a week. The normal work day for full-time Employees shall be eight consecutive hours. Full-time Employees, by mutual agreement, will receive a duty free 30 minute unpaid lunch break. In addition, full-time Employees shall receive a 15 - minute mid-morning and a 15 -minute mid-afternoon break. Breaks and meal period may be combined. The City will be flexible with work hours with respect to City meetings and duties outside of regular work hours. 6.02 Overtime Pay: Overtime is defined as all hours worked by nonexempt employees in excess of forty hours per week Monday — Friday. All hours worked by nonexempt employees on Saturday and Sunday shall be paid at one and one half (1 %2) times Employee's regular rate of pay, with a two hour minimum. For all hours worked in excess of forty hours per week, nonexempt Employees have the option to use this time as compensatory time or paid overtime. 6.03 Compensatory Time: Nonexempt Employees shall be permitted to accumulate hours worked over forty hours (40) as accumulated compensatory time. Accumulated compensatory time carryover limit is forty hours (40) per pay period. Employees shall be eligible to use all compensatory time at the end of the calendar year with mutual agreement of the employer and employee. Prior to December 31 sc of each year, a nonexempt Employee must cash out all but twenty (20) hours of compensatory time and those remaining hours not used remain available for use in the following year. 3 196142v1 6.04 FVexih9e Hours of Service: By mutual agreement between the Employer and Employee work hours may be flexible. AIRT�CLE 7 GRADES AND CLASS0CATOCNS 7.01 Graces: For the purpose of salary determination, the classifications of office, professional and clerical Employees will be as follows: Grade 2 Community Service Officer Grade 5 Admin Support Grade 6 Payroll Utility Billing Clerk Grade 7 Planning Assistant, Management Assistant Grade 10 Accountant, IT Technician Grade 11 City Planner Grade 12 City Planner -Senior 7.011 Exempt Posi#ions: For the purposes of overtime determinations the following positions are classified as Exempt, and thereby not eligible for overtime: Grade 10 Accountant, IT Technician Grade 11 City Planner Grade 12 City Planner -Senior 7.02 Anniversary ®ate: Employees hired after the execution of this agreement shall progress on the scale (steps) on the anniversary date of their hire. Current Employees will remain on current schedule of adjusted anniversary dates. 7.03 COLA: The Cost of Living Adjustment for this contract shall be: 2.5% increase for 2018; 2.5% increase for 2019; and 2.5% increase for 2020. 7.04 Pay Grace ScaDe: (See Exhibit A) A[RTiCLIE 8 CO�fli PENSATDON 8.01 IiniVa l Placement: New Employees will be placed on the salary schedule as agreed between the Employee and the Employer. However, initial placement shall not exceed the 3rd step, and placement above the initial step shall be done only upon notification to the Union by the City Administrator and placement shall be subject to the provisions of Article 16 of this Agreement. 8.011 Pay Changes: An Employee moving to a position of a lower grade shall be placed in the new grade on the same step as occupied in the previous grade. An Employee promoted to a higher grade shall in no situation lose pay and shall receive a minimum of a 10% increase in pay. 8.02 Paydays: Paydays shall be on a biweekly schedule. When a payday falls on a holiday, checks will be issued on the previous workday. Exception: Christmas holiday falls on Tuesday or Wednesday. If exception is met a minimum of a 7 day notice will be provided to Employees. 8.03 ComRaralb0e Worth: The wages provided herein may be increased during the term of this contract for purposes of complying with the conditions of M.S. 471.991 through 471.998 as amended. 8.04 Longevoty Pay: Beginning on the anniversary of the Employee's 8th year of service, a longevity incentive will be applied to the hourly rate/salary of the Employee. The Employee shall receive $0.05 per hour per year of service 8 years and above as a longevity incentive. This will be effective July 1, 2018 and will be adjusted at the employment anniversary of each Employee. This will be added to the Employee's hourly wage 4 1961420 and is based on 2080 working hours per year. Sample calculations: 8 (years of service) x $0.05 = $0.40; Longevity pay = $0.40 x 2080 = $832 17 (years of service) x $0.05 = $0.85; Longevity pay = $0.85 x 2080 = $1,768 8.05 Temporary Higher Rate: An Employee who is temporarily assigned a position in a higher rated job and who performs the major duties of the higher rated job for a period of more than 14 days, shall receive the rate of pay as outlined in the pay scale for all hours worked in the higher rated job. The assignment must be approved by the City Administrator. 8.06 Department Head: If a bargaining unit Employee is assigned to department head duties, they shall earn the starting step of department head pay. 8.07 Training: To keep staff knowledgeable and improve their skills to do their jobs better, Employees will be eligible to participate in training and professional development for coursework directly related to the job/position with prior approval of their supervisor, with the Employer paying for the training or professional development. ARTICLE 9 GROUP INSURANCE 9.01 Selection of Carrier: The selection of the insurance carrier and policy shall be made by the Employer. The City Administrator will meet and confer with the exclusive union representative upon request regarding this matter. 9.02 Insurances: The Employer's contribution per full-time Employee in accordance with Affordable Care Act receiving single health insurance coverage is $915.00 per month towards a cafeteria benefit plan that offers group health, life, long-term disability and dental insurance, for the years 2018, 2019, and 2020. The Employer's contribution per Employee receiving family health insurance coverage is $1330.00 per month towards a cafeteria benefit plan that offers group health, life, long-term disability and dental insurance, for the year 2018. For the years 2019 and 2020, the Employer's contribution per Employee receiving family health insurance coverage is the same amount of $1330.00 per month plus 50% of any increase in the family health insurance premium, toward a cafeteria benefit plan that offers group health, life, long-term disability and dental insurance, all of which is subject to the health insurance opt -out provisions set out in Paragraph 9.03. 9.03 Health Insurance Opt -Out Option: If a health insurance opt -out option is available with the City's group health insurance plan, an Employee who has health insurance through a group -sponsored plan elsewhere may elect to waive health insurance coverage. An Employee who waives health insurance coverage will receive, as the City's insurance contribution, the difference between the lowest cost single coverage health insurance plan and the City's single insurance contribution, as set out in paragraph 9.02, as an opt -out credit to use through the City's cafeteria benefit plan. 9.05 Life Insurance: The Employer will provide group term life insurance for each eligible Employee enrolled in and who qualifies for the Employer life insurance plan. Each eligible Employee may purchase additional group term life insurance policy through payroll deduction 9.06 Involuntary Reductions: Continuation of Benefits: Full-time Employees whose hours are involuntarily reduced shall continue to receive full Employer contribution for insurance benefits. 9.07 Retirement - Continuation of Group Health and Dental Insurance This section applies to all Employees who retire on or after January 1, 1993, and participated in the Employer's group health and dental insurance program and met the requirements necessary to receive a disability benefit or an annuity from a Minnesota public pension plan other than a volunteer fire fighter plan. 196142vl Minnesota law, Minn. Stat. Chapter 43A, provides that upon retirement, an eligible Employee and his or her covered dependents can participate in the group health/dental insurance program at the same premium rate as active Employees until age 65. Retirees who have continuously participated in the group insurance program since leaving employment and retirees who are currently continuing coverage through COBRA (Consolidation Omnibus Budget Reconciliation Act) can participate at the same premium rate as active Employees until age 65. The City will not contribute any money towards these benefits. Coverages and levels of benefits provided to retirees under age 65 and their dependents must be identical to that provided for active Employees and their dependents. Retirees age 65 and over may stay in the group indefinitely, but premium rates do not have to be pooled with the active Employee rates and retiree coverage does not have to be identical to active coverage. The retiree must pay the entire premium. Spouse and/or dependent coverage can be continued after retirement only if the Employee carried dependent coverage prior to retirement. Employees are not required to continue spouse and/or dependent coverage after retirement. 9.08 Eflgub KM: 9.081 Medical and Dental Insurance: To be eligible for the full dollar Employer contribution for single insurance, an Employee must be regularly employed at least 1560 hours per year. AIE =LE 10 LEAVES OF ABSENCE 10.01 Sick Leave: 10.011 Accrual - 12 -Month Employees: Sick leave with pay shall be granted to all probationary and regular Employees at the rate of one (1), eight (8) hour working day for each calendar month of full-time service. For this purpose, one (1) calendar month shall be any month in which an Employee is paid for twelve (12) or more working days (ninety-six [96] working hours). Regular part-time employees over 20 hours per week receive a prorated accrual based on hours worked relative to full-time hours worked. Seasonal/temporary Employees are not eligible for sick leave accrual benefits. Employees will not be allowed to accrue more than 960 hours (120 days) of sick leave. Once an Employee accrues 960 hours they will not accrue additional time unless the number of hours drops below 960. 10.012 RelporUnq: Each Employee shall be informed of their unused accrued sick leave on their paycheck. 10.013 AlplpHcaitlon: Sick leave shall be deducted from the accrued sick leave days earned by an Employee. If a holiday falls within the time an Employee is on paid sick leave, that day shall not be counted against accumulated sick leave. Sick leave pay shall be approved only upon submission of a request form. Such form shall be readily available at each Employee location. 10.014 Death of Employee's or Spouse's Family: All full-time regular Employees will be allowed up to 3 days paid funeral leave, if requested. This applies for the death of any immediate family, meaning: mother, father, spouse, child, aunt, uncle, niece, nephew, step -child, siblings, in-laws, and grandparents and grandchild. This time will not be deducted from any accruals of the Employee. 196142v1 10.015 Sick Leave of Employee's or Spouse's Family and Illness: Pursuant to Minn. Stat. 181.9413, eligible Employees may use up to 160 hours of sick leave in any 12 -month calendar period for absences due to an illness or injury to the Employee's adult child, spouse, sibling, parent, grandparent, stepparent, parent -in-laws (mothers-in-law and fathers-in-law) and grandchildren (biological, adopted or foster grandchildren). This leave is inclusive of, not in addition to, the FMLA leave described in section 10.06. 10.016 Donation of Sick Leave: With the express written approval of the City Administrator, City Employees having accrued sick leave will be allowed to donate a portion of such accrued sick leave to fellow Employees experiencing a major life threatening disease or condition suffered by the Employee, their spouse, or minor children. A major life threatening disease or condition shall include, but not necessarily be limited to heart attack, stroke, organ transplant, or life threatening illness or condition as defined by a physician's diagnosis A donation of sick leave from one Employee to another shall be subject to the following terms and conditions: 10.0161 An Employee is only eligible to receive donated sick leave for time lost from work due to a major life threatening disease or condition as described above, equal to the number of hours of time, not compensated by sick leave, vacation leave, or compensatory time, which the Employee would lose from his or her job due to the major life threatening disease or condition. 10.0162 An Employee will be eligible to receive donated sick leave only after the Employee's accrued sick leave, compensatory time, and vacation have been used by the Employee. 10.0163 No Employee will be allowed to receive more than twenty (20) days of donated sick leave for any single major life threatening disease or condition without the additional express approval of the City Administrator. 10.0164 An Employee may donate no more than sixteen (16) hours per calendar year to a single fellow Employee. This shall not be construed to prohibit donating sixteen (16) hours each per year to additional fellow Employees. 10.0165 A written request to donate sick leave must be made to the City Administrator on forms designated by the City for that purpose. 10.0166 The City Administrator shall have the right to deny use of donated sick leave or limit its use as shall be determined necessary and in the best interest of the City of Orono. 10.017 Bone Marrow or Organ Donation: A paid medical leave of absence of up to 40 hours may be granted to qualifying Employees per Minnesota Statues 181.945 for the purposes of undergoing a medical procedure to donate bone marrow or an organ. A physician's statement is required, verifying the purpose and length of leave requested. If there is a medical determination that the Employee does not qualify to donate bone marrow or an organ, the paid leave prior to that medical determination is not forfeited. 10.018 Severance Pay: Employees leaving the City in good standing by either retirement or resignation will receive 100% of their accrued vacation leave. Each Employee with at least three (3) years but less than twelve (12) years, of full time service will receive, upon termination of employment in good standing, one-third (1/3) of the Employee's accumulated sick leave as severance pay. Each Employee with twelve (12) years or more of service will receive, upon termination of employment in good standing, one-half (1/2) of the Employee's accumulated sick leave as severance pay. Applicable taxes will be withheld from the payments. Pay will be computed at the compensation level effective at the time of retirement or resignation. 7 196142v1 10.019 Healthcare Savings Plan: Employees are eligible to participate in the Minnesota Post Employment Health Care Savings Plan (HCSP) established under Minn. Stat. § 352.98 and as outlined in the Minnesota State Retirement System's Trust and Plan Documents. All funds collected by the Employer on the behalf of the employee will be deposited into the Employee's post -employment health care savings plan account. Contributions to the Post Employment Health Care Savings Plan shall be made as follows: Employee Payroll Contribution: Employees with 0-5 years of service will contribute 0% of pay. Employees with over 5 years of service will contribute 1 % of pay. Severance Contribution to Employment Health Care Savings Plan: Employees with 0-5 years of service will contribute 0% of severance pay. Employees with over 5 years of service will contribute 100% of severance pay. 10.02 Worker's Compensation: Employees receiving Worker's Compensation benefits because of job connected injury or sickness shall, if he/she assigns his/her check to the City, receive full wages for that period not to exceed 90 days and to the extent that employee's sick leave is accrued. Or, if any Employee is receiving Worker's Compensation benefits and does not assign his/her check, he/she will be paid for the difference between the Workers' compensation allowance and his/her regular weekly pay for a period not to exceed 90 days and to the extent that employee's sick leave is accrued. 10.03 Medical Leave: See FMLA Criteria in 10.06. 10.04 Child Care Leave of Absence: 10.041 Eligibility: A pregnant Employee shall have all rights for which they qualify under this contract, which may include accrued sick leave, short-term disability, long-term disability, and any other rights afforded under this contract for disability due to pregnancy, delivery, and recovery. 10.042 Length: Any full-time Employee shall have the right to receive a child care leave of up to six (6) months without pay or fringe benefits and without loss of seniority, subject to the provisions of this article for the purpose of maternity, adoption, or combination thereof. This leave is inclusive of, not in addition to, the FMLA leave described in section 10.06. 10.043 Notice: The Employee applying for the provisions of this article shall give the Employer notice in writing of the request for child care to anticipated commencement of leave and shall present therewith the written medical certification from the physician of the Employee's pregnant condition and of the Employee's expected date of delivery, and/or evidence of adoption or pre-school child care. 10.044 Retention of Benefits: If the Employee qualifies and returns to work in accordance with the above, either to the Employee's original job or to a position of like status and pay, the Employee will be given credit for the seniority accrued up to the time of leaving as well as the seniority the Employee would have accrued had the Employee been available for work during the period of the Employee's absence. 10.045 Conformance to Law: The provisions of this section are subject to such amendment or modification as may be required to comply with any future applicable state or federal laws or regulations which may become binding upon the parties hereto. 196142vl 10.05 Military Leave: Military leave shall be granted pursuant to applicable laws. 10.06 Federal Family and Medical Leave: Leaves shall be granted to eligible Employees in accordance with the Federal Family and Medical Leave Act (FMLA), as amended. 10.07 Closing Due to Adverse Weather Conditions: When it is necessary to close operations due to adverse weather conditions, Employee will be paid for the hours closed as approved at the discretion of the City Administrator. When City office remain open, those Employees who are unable to report to work may take their unused vacation leave to make up for time lost. ARTICLE 11 VACATIONS 11.01 Earned Vacation Accruals: 0-5 years of service earn 10 days of vacation time 6-10 years of service earn 15 days of vacation time 11-15 years of service earn 18 days of vacation time 16 years of service earn 19 days of vacation time 17 years of service earn 20 days of vacation time 18 years of service earn 22 days of vacation time 19 years of service earn 23 days of vacation time 20+ years of service earn 24 days of vacation time 11.02 Usage and Reporting: Employees may not accrue more than 240 hours of vacation, at the end of the fiscal year. Each Employee shall be informed of their unused accrued vacation on their paycheck. Vacation can be used after 6 months of service, from start date. Regular part-time employees over 20 hours per week receive a prorated accrual based on hours worked relative to full-time hours worked. Seasonal and temporary employees are not eligible. ARTICLE 12 HOLIDAYS 12.01 Full-time: Full-time Employees shall be granted twelve (12) paid holidays as follows: New Year's Day Martin Luther King Jr. Day Presidents Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Day After Thanksgiving Day Business Day Before Federal Christmas Holiday Federal Christmas Holiday Floating Holiday (1) Employee option if not designated by the City. ARTICLE 13 VACANCIES AND JOB POSTING 13.01 Posting of Vacancies: All permanent vacancies in the appropriate unit shall be posted. 13.02 Application for Vacancies: All Employees under this agreement, including those on lay-off status, may submit application in writing for any vacancy which is posted pursuant to this Article. 196142v1 13.03 Remote Notice: All Employees who are not actively working may access the City of Orono website. 13.04 Filling Vacancies: Notice of the candidate selected to fill the vacancy shall be given to the designated steward and the Union office upon submission of the information to payroll. 13.06 Promotion Positions: 13.061 For purposes of this section, a promotion is defined as moving to a classification involving an increase in pay per hour. 13.062. Promotion probationary period will be twelve (12) months, during which time Employees may be reassigned to their previous position at Employer's discretion. 13.07 Trial Period: New Position: Within the first twenty (20) days actually worked in the new position, the Employee has the right to return to the position formerly held. ARTICLE 14 SENIORITY 14.01 Seniority: Seniority will be determined by an Employee's length of continuous full time service with the Employer and posted in an appropriate location. Seniority will be a factor for transfers, promotions, and layoffs when all job -relevant qualification factors are equal. 14.02 Layoffs: The Employer shall determine the position(s) in the classification which are to be eliminated provided, however, that all Employees in the temporary and part-time positions shall be laid off before regular Employees. Layoffs shall be in reverse seniority order provided Employee can perform work available. ARTICLE 15 DISCIPLINE, DISCHARGE AND PROBATIONARY PERIOD 15.01 Probationary Period: An Employee under the provisions of this Agreement shall serve a probationary period of 180 days (6 months) of continuous service with the Employer during which time the Employer shall have the unqualified right to suspend without pay, discharge, or otherwise discipline such Employee: and during this 6 month probationary period, the Employee shall have no recourse to the grievance procedure, insofar as suspension, discharge, or other discipline is concerned. By mutual agreement between Employer and Union the probationary period may be extended an additional 90 days. However, a probationary Employee shall have the right to bring a grievance on any other provision of the contract alleged to have been violated. 15.02 Completion of Probationary Period: An Employee who has completed the probationary period may be suspended without pay, discharged, or disciplined only for cause. An Employee who has completed the probationary period and is suspended without pay, discharged, or otherwise disciplined shall have access to the grievance procedure. ARTICLE 16 GRIEVANCE PROCEDURE 16.01. Grievance Definition: A "grievance" shall mean an allegation by an Employee resulting in a dispute or disagreement between the Employee and the Employer as to the interpretation or application of terms and conditions of employment insofar as such matters are contained in this Agreement. 16.02. Representative: The Employee or Employer may be represented during any step of the procedure by any person or agent designated by such party to act in his behalf. 10 196142v1 16.03. Time Limitation and Waiver: Grievances shall not be valid for consideration unless the grievance is submitted in writing and on forms provided, to the City Administrator setting forth the facts and the specific provisions of the Agreement allegedly violated and the particular relief sought within twenty-one (21) business days after the date the event giving rise to the grievance occurred. Failure to file any grievance within such period shall be deemed a waiver thereof. Failure to appeal a grievance from one level to another within the time periods hereafter provided shall constitute a waiver of the grievance. 16.04. Adjustment of Grievances: An effort shall first be made to adjust an alleged grievance informally between the Employee and the immediate supervisor. If this effort is unsuccessful, the grievance shall then be adjusted in the following manner: Level I: If the grievance is not resolved through informal discussions, the immediate supervisor shall give a written decision on the grievance to the parties involved within ten (10) business days after receipt of the written grievance. Level II: In the event the grievance is not resolved in Level I, the decision rendered may be appealed to the City Administrator, provided such appeal is made in writing within five (5) business days after receipt of the decision in Level I. If a grievance is properly appealed, Employer shall set a time to meet regarding the grievance within fifteen (15) business days after receipt of the appeal. Within ten (10) business days after the meeting, the City Administrator or his designee shall issue a decision in writing to the parties involved. 16.05. Arbitration Procedures: In the event that the Employee, the Union and the Employer are unable to resolve any grievance, the grievance may be submitted to arbitration as defined herein: 16.051. Request: A request to submit a grievance to arbitration must be in writing signed by the aggrieved party, and such request must be filed in the office of the City Administrator within twenty (20) business days following the decision in Level II of the grievance procedure. 16.052. Prior Procedure Required: No grievance shall be considered by the arbitrator which has not been first duly processed in accordance with the grievance procedure and appeal provisions. 16.053. Selection of Arbitrator: Upon the proper submission of a grievance under the terms of this procedure, the parties shall within ten (10) business days after the request to arbitrate attempt to agree upon the selection of an arbitrator. If no agreement on an arbitrator is reached, either party may request the Bureau of Mediation Services to furnish a list of five (5) arbitrators. The parties will alternately strike names from the list of arbitrators until only one (1) name remains. The employee will strike the first name. The remaining arbitrator will hear and decide the grievance. The request shall ask that the appointment be made within thirty (30) business days after the receipt of said request. Failure to agree upon an arbitrator or the failure to request an arbitrator from the Bureau of Mediation Services within the time periods provided herein shall constitute a waiver of the grievance. 16.054. Submission of Grievance Information: Upon appointment of the arbitrator, the parties shall provide the arbitrator the submission of the grievance which shall include the following: 1. The issues involved. 2. Statement of facts. 3. Position of the grievant. 16.055. Hearing: The grievance shall be heard by a single arbitrator and both parties may be represented by such person or persons as they may choose and designate, and the parties shall have the right to a hearing at which time both parties will have the opportunity to submit evidence, offer testimony, and make oral and written arguments relating to the issues before the arbitrator. The proceeding before the arbitrator shall be a hearing de novo. 11 196142v1 16.056. Decisions: The decision by the arbitrator shall be rendered within thirty (30) business days after the close of the hearing. Decision by the arbitrator in cases properly before him/her shall be final and binding upon the parties, subject however, to the limitations of arbitration decisions as provided by the PELRA. 16.057. Expenses: Each party shall bear its own expenses in connection with arbitration, including expenses relating to the party's representatives, witnesses, and any other expenses which the party incurs in connection with presenting its case in arbitration. A transcript or recording shall be made of the hearing at the request of either party and the cost shall be borne by the requesting party or, if the request is mutual, the cost shall be shared. The parties shall share equally fees and expenses of the arbitrator and any other expenses which the parties mutually agree are necessary for the conduct of the arbitration, provided that each party shall be responsible for compensating its own representatives and witnesses.. 16.058. Jurisdiction: The arbitrator shall have jurisdiction over disputes or disagreements relating to grievances properly before the arbitrator pursuant to the terms of this procedure. The jurisdiction of the arbitrator shall not extend to proposed changes in terms and conditions of employment as defined herein and contained in this written Agreement; nor shall an arbitrator have jurisdiction over any grievance which has not been submitted to arbitration in compliance with the terms of the grievance and arbitration procedure as outlined herein. 16.06. Waiver: If a grievance is not presented in the manner and within the time limits set forth above, it shall be considered waived. If a grievance is not appealed to the next step in the manner and within the specific time limit set forth above, it shall be considered settled on the basis of the Employer's last offer. Employer will act in good faith to answer a grievance within the time limits set forth above. If the Employer does not answer a grievance within the time limits set forth above, it is deemed denied ARTICLE 17 DISCIPLINE 17.01. Progressive Discipline: 17.011 The Employer will discipline non -probationary Employees for just cause only. Discipline will be in one (1) or more of the following forms: A. Oral reprimand B. Written reprimand C. Suspension D. Demotion, or E. Discharge 17.012 Written reprimands, notices of suspensions, notices of demotion and notices of discharge which are to become part of an Employee's personnel file will be read and acknowledged by signature of the Employee. Employee and the Union will receive a copy of such reprimands and/or notices. After 24 months written reprimands will be removed from the Employee's personnel file. 17.013 Employees may examine their own individual personnel files once every six months in accordance with the data practice act. 17.014 Employees will not be questioned concerning an investigation of disciplinary action unless the Employee has been given adequate opportunity to have a Union representative present at such questioning. 17.015 Grievances relating to this article shall be initiated by the Union at Level 2 of the grievance 12 196142vl procedure under Article 16 of this Agreement. ARTICLE 18 MISCELLANEOUS 18.01 Jury Duty Pay: An Employee who is called for jury duty will be reimbursed for the difference between the amount paid for such services and the Employee's straight time hourly rate for regularly scheduled hours of work during the period of service. Employees will be expected to report for their regular duties when temporarily excused from attendance at court. Such Employees shall not suffer any loss of seniority during such absences. 18.02 Automobile: A mileage allowance, as set by the IRS rates, shall be paid for authorized use of personal cars in connection with Employer business. 18.03 Bond: Should the Employer require that any Employee covered under this Agreement be bonded, the premium on such bond shall be paid by the Employer. 18.04 Notices to Union: All orders or notice to an Employee under this Agreement involving a permanent change in assignment, promotion, or lay-off, and leaves of absences shall be given in writing with a copy of same sent to the union office. 18.05 Deferred Compensation: The City shall offer a deferred compensation plan to Employees 18.06 Union Stewards: The Employer recognizes the right of the Union to designate stewards from the Employees to handle such Union business as may from time -to- time be delegated to such stewards or committee by the Union's executive board. 18.07 Application of Benefits: It is understood and agreed by the parties that Insurance Benefits (Article 9), Leave Provisions (Article 10), Vacations (Article 11), and full Holidays (Article 12) are benefits designated for Employees performing services 30 hours per week. 18.08 New Positions: In the event the Employer creates new positions in the appropriate unit that are not covered by the present classification structure in the Agreement, prior to establishing the position, the Employer shall indicate to the Union the proposed classification and structure of the position and in the event of disagreement, the Union shall have the right to meet and negotiate pursuant to the P.E.L.R.A. on the compensation for such position. For purposes of this provision, in the event of impasse, the impasse procedures of the P.E.L.R.A. may be utilized. 18.09 Involuntary Reductions: Full-time Employees whose hours are involuntarily reduced shall receive pro - rata leave, vacation and holiday benefits. 18.10 Status Change: In the event an existing position is proposed to be reduced from full- time to part-time, the Employer will discuss such reduction with the Union prior to implementation. 18.11 Waiver: The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement. The Employer and the Union each voluntarily waives the right to meet and negotiate regarding any and all terms and conditions of employment, whether or not referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time that this contract was negotiated or executed. ARTICLE 19 13 196142vl DURATION 19.01 Terms and Reopening Negotiations: This Agreement shall remain in full force and effect for a period commencing January 1, 2018 through December 31, 2020 and thereafter pursuant to the P.E.L.R.A. If either party desires to modify or amend this Agreement commencing on January 1, 2018, it shall give written notice of such intent no later than 60 days before the expiration of the Contract. 19.02 Effect: This agreement constitutes the full and complete Agreement between the Employer and the exclusive representative. The provisions herein relating to terms and conditions of employment supersede any and all prior agreements, resolutions, practices, Employer policies, rules, or regulations concerning terms and conditions of employment inconsistent with these provisions. 19.03 Finality: Any matters relating to the current contract term, whether or not referred to in this Agreement, shall not be open for negotiation during the term of this Agreement except if mutually agreed by the parties. 19.04. Severability: The provisions of this Agreement shall be severable, and if any provision thereof or the application of any such provision under any circumstances is held invalid, it shall not affect any other provision of this Agreement or the application of any provision thereof. IN WITNESS WHEREOF, the parties have executed this Agreement as follows: Office and Professional Employees International Union, Local 12, AFL-CIO 2277 Highway 36, Suite 150 Roseville MN 55113 By usi ess Age6L_-,/ Dated City of Orono By 14 196142v1 Addendum to CBA 1. Letter of Understanding between OPEIU Local 12 and the City of Orono The Employer has committed to initializing a wage study regarding positions within this bargaining unit in 2018. The purpose of this wage study is to determine if the Employer is compliant with the Minnesota Statute pertaining to Comparable Worth, also the study will assist in determining whether job classifications within the bargaining unit are comparable to similar jobs within the Twin ' ' s area job market. The Collective Bargaining Agreement shall be reopene for wages only, r the w s y has been completed and evaluated by both parties. Onq6 Lindeman, usi es Representative Dus in i , Or City Administrator 6P6U Local 12 2. Letter of Understanding between OPEIU Local 12 and the City of Orono This Letter of Understanding is in regard to the employment and hourly rate of pay for Mike Wocken, Community Service Officer. At the request of Mr. Wocken, his pay shall remain at Grade 1 in the pay scale. Also at Mr. Wocken's request, and with a 30 day notice, he shall be moved to Grade 2 consistent with anyone newly hired as a Community Service Officer as was agreed upon between the parties. Mr. Wocken will move to the same step in Grade 2 as he was in Gr 1. L ce Lindema usi ep sentative (4t Wronyministrator EIU Local 1 3. Letter of Understanding between OPEIU Local 12 and the City of Orono This Letter of Understanding is in regard to the application of longevity pay for Sandy Pettit, Utility Billing Clerk. Beginning January 1, 2018, Ms Pettit will b ' receiving longevity pay based on the formula outlined in 8.04 Longevity Pay o his Contract. Lanc Lindeman, B sines presentative D stin 2Riefxator OP -91U Local 12 15 196142v — § # ! k-- ) Mill ��§ 1 ��- -: -- mill"] . MEN[ j ) j ! ) ] ) § § 2 2 \ 7 § k 2 2§§§ \ ) ) 2 2 ) ) 1. / ! � a , ; ; G ■ E ; ) 2 _ go ! ■ r § ` # # ; m k » _ 2 ; ; 6N, n6 a / /\ Mill ��§ 1 ��- -: -- mill"] . MEN[ / /\ (q rn � � a N � � FL O U) o a o - £ (Ma m wm Vl Q EU U O (o J d Exhibit A Agreement: City ofOrono D[ OPEIU Local No 12 Effective 01/01/2018 to 12/31/2020 OV w (n O m I- M W NM @ (O M W M r m OV O I� M M 3 C (D OD O � co OM N N I- N m C' I` V N (D N (D m O (D m O I` C Q (O N V u) M c0 co (D V WLD cc cc O (D V V N m M V '7 V V (D (D (D (D (D I- I- W N - N M co W (D u) m r N O M (D co N N m I1 O (D CD 0 O O m 't (6 r- m M Lo co Ci = N N N N N N NCI) M M M V N W m N V (D r (D d' O Ln � @ V M r M V W N V O (c) I- 3 C N I- OD O m O OO OD (D I- O (D CD (O N N d' M ID m C Q V O V m M OD m O M V (D O O m M O I -N M m (D cc cl u) (o (o (D � I` a) � O N (D m l0 W r m r m Co O m N co Ln co O N V (D m = N N N N N N co M M M co (D LL) V (D M O M (D N I� CO O 1l M m Co. (D O W N N 3 C m m u) to V' O W m Il- Co V I- O r O m (D V M l0 V M Co m Il- V N N m m(D un (D V Co m V V V V (D uD (D (D 1l- � I` N - M m I- � (D Co O M W I -- co (D CD N I� M O Co I` I'- W O m O co V (D CD m M u-) w = N N N N N N N M M M M I� O m O m (D V' V' MN N @ N c0 N (D M 4 u7 N N C m Co N_ V V M N M (D Ln (D m C m V m m (n m O M O V Q m VM O M (D O M CO N r M IT V 'T V (D (D (D (D (D I-- r N Cn - (D N I� V LD N co (D O I� I` CO O O CD O N V (D I1 M O N V Io = N N N N N N M M co co V O m m M M M m m m M @ m M (D O N m N 00 V co m M I- 3 C M N I-- co M O OD M V IT I- Co m N M N m O O M N (D O co M C Q co r N O Co N (n m V C (D co V M CO O N O (D N O [-- V M d' V V' V (D (D (n (D M r f` a) W u) OD m m Co (D V M V m N M (D W N Il M O W r t` m O W m O M V (D Co m M m = N N N N N N N M co co CO N V V cl M m m m @ (D (D W (D O (D m (D (D u 3 C co co O M N N Il- m m N W m I- r N m N 6 V m N C Q (D (O O m (D m (p m m M uO m O O It CO V N M M V V V V (O m M M M I -- N - t (D (D V m M I-- O V W � V M r m N (D O (D N m - � W O Il- co m N V (!7 I` W O N V = N N N N N N M M M m M W m W I-- M r O m N @ O u) m W M (D M N CO (D 7 C W c0 m (D (D r (D V W m (D OD m I-- N W co O M I- O m `- C Q (D (D N r- N O W N (D m V W (n_ OD 'ct M W N O (D N O M m r - N - O (D O O co r M I` m 7, N M m m M OD M O OD Il r O I- W m O M V M O mM = N N N N N N N M Co Il- O i- O M M (D (D O M Co O M W W m V (o m m W (I') m m 3 O co 1- (fl W N O (n O C C N (D N I- (Dm(o O m N M O O M N M M V N m O W O M M O V do O co M Co V V V (D (D (D (D (D (D - m m (o OO W M (D m M (D N 7 O m r m N M O (A N m OD I- O 02 m N V (O I- W O N = N N N N N N M M N (6 N M V (D (D I- M m O N c� Exhibit A Agreement: City ofOrono D[ OPEIU Local No 12 Effective 01/01/2018 to 12/31/2020 N y C y a) a7 a) >, co O aac: E m mw N to N Q E U U Om J a M I- (0 O (` co r- a0 N r m N CO (n (n (!n (n W O M O C N (n (n V (O Il- Il- O MN M O (` (o r w (n N M r C I- u) (n M O M V V I� M N_ V r Q co (O O N (O O co I- MO V V V (n (n (n (O c0 r r-aD W a) �5 O m W M O M V V(n I� O UJ O N M (n (O w O N V (O m = N N N N N N M M M M M C Lo ON M N O coO M N m co V O 7 C O V m V M M W N N O (f) V M N I'- (O un 01 N M C Q V O cD O _ cr M M �_ V (O O I- W V' V V In lf7 In (O M M r r W a) — O O r O co o I-- W O V I� O (O W (n V O W M O O M Iq M r m M (O r- O = N N N N N N N M Cl) M M V V N M M V O W (D cO I- @ O I� O) (O N O CO (O d' N CO 7 C I- (O V O O O M (fl I-- N co (m M I- N N V c) (n V M W O C Q _ Il Cl) (n (O Lrl O I- N O (c) (O 6) V M (O I- a0_ M V V V V (n (n (n (O c0 r W a) — O) (D O M (O r O N r V (n m I- O co M m M LL) V I-- O O O) N M (n M co O N V (O m = N N N N N N M M M M M M W co (n O co co M_ V V d' co @ O co O co V V M O M (n 7 C N co O co N m I- r (n O M N w O w O CO In_ (O c0 CO M V V V' In In In (O CO O � r N Cn — O N M O M M O O O V N � N V I� (O co (O V (n (O O O O O M V (D I� m M � r = N N N N N N N M M M co I- O O V M Cl) W w V CO I` M M V 7 C V M (O O N M M W I- O V O M M V O) O V V O M Q C co M O N M O M r- O cL co V V V V' (n (n (n co (O I� r a) in — N W N (n I- O N Lo O f` W O O V c0 M O I- (f) (n u) I� W O N M (n (D W O N d' (D IM N N N N N N M Cl) M M n (O (O O W Il- N M c0 (O Il- N O N (O r O r (n CO O M Il M 7 C N Io O a) N (n M M N qN O M CO M r- M LQ M (n O) O C (n O) (n N �- V O (O (n f� N N Q t` C)N (n co _ V I- (n O V M M V d' V (n (n to V7 M M r a) (n — CO N W cO W M M O c0 O O M (O I- O M (n = N N N N N N N M M M W (n N O M V m w (O V @ N O (O M O M (D O) N O O 7 C V V (n V co I- O r co (n c0 N O O I- CO V O V M M M C <(o v I� w- N W M (O c0 (O O CO N N c0 I- O M M M I� O cl co M d' 'IT V V' (n (n (n c0 M t` a) — N V Cl) O V I- ON V W M �5 to CO c9 C' W 'qO Il u) (f) M O I,� W o) N co (n I� W O N V = N N N N N N M M co V N co (D cD c0 I� cm). 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O (n N O 1 O M O (n 7 C to W O w O(O N O r --O O M V V V' O) cD O) V M M N C Q M (n ( r O O (n N N (n c N_ (n V O I� O O (n W O ca M M V V V V (n (n (n M (O M M_ O O � M � O N r ((P N [00 (n to O co O O M V CO I- O M = N N N N N N N M M a) 2 cII N M V (n (O I- W O O N N rn C y O- @ N � EL O o a -0 E m cm Wm N N Q- E E V U m J d LO CO N_ M N N V O N O In @ (D N V t0 O V W 0) m 7 C (D V m O V LO V m O V M O I` O c0 LO Lo I` (D N M I` I` r C Q W I- r O m M V r _ O Ln r O l0 M N OD N M LO W V V LO LO LO (D (D (D Il- I` c0 OD N O (D N N LO LO r co M m LO D7 V m (9 M N N M co O LO O N V LO I� 0) M U) I- O N = N N N N N N M M co co V V (O Cl) VO V r- LT I- r N N m OD Mm r M O N C O M r ILO n OD N (0 a1 ( 0 M O N C (O C\ N N M I� N O O M M_ O r d) M Q M (o O N LO O M I- LO O LO cl V V V LO LO LO (D (0 I` W OD N LO I� W m O N LO O M r l0 M N M Ln W M O O N Cl) LO (D co ON V M OD = N N N N N N M M M M M V N m O I` N (0 W I- LO V (D N @ N (O W O W Lf) V (O O (O O (D 7 C (0 O 0)V W LO M O LO V LO 0) LO M O M M N V N V N V Lo C Q N co V I- I� c0 O O V V I- _ O LO N O CO CO M N M M V V V LO (O LO (O M (D (` r W N - d) W (D N M V W Lb O M r N LO 0) V 0) M V N N V (9 O O O N V LO I- 0)M LO I- O = N N N N N N N M CO M Cl) V M V OD LO M N OO M O O V M a7 (N 0) V (D LO LO M M OD M 7 C O M N V N N W I- V N O - O M I-- M V NN M O V V C Q 01 O LO Cl) M (0 N 0) V N I� LO co 0) _ M I-� V 0) (O OD O V V V V LO LO LO M (0 r- Lb N - OO co I` 0) O N V OO V M I - j (O M N M N W LO M N M LO W O O O N M LO co OD O N V (0 LD = N N N N N N CO co M M Cl) N N W I- O LO rM LO r @ V (O LO M f` (O (D O 0) M O O D C N O (O Cl) N M O O LO r m O LO V N M O Lb N r M C Q I- O N N 0) V W OD O O V LO I�LO N_ N O r co V co coCL V V V LO t0 LO M (D M r r a) Or- O M (D 0) V O (D V M M V O d1 O N V (D I- m M LO N = N N N N N N N M MC M In N O m M V a0 M V W (D Co. 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