HomeMy WebLinkAbout04-23-2018 Council PacketAgenda for Council Meeting Set for Monday, April 23, 2018, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
The public is invited to address the council regarding any item on the regular agenda. If your topic is not
on the agenda, you may speak during the Public Comments section.
Roll Call
Pledge of Allegiance
Approval of Agenda
Consent Agenda
1. Council Meeting Minutes of April 9, 2018
2. Works Session Meeting Minutes of April 9, 2018
3. Claims/Bills
4. Accept Resignation of Monica Fadness
5. Approval of Rental Licenses
6. Approval of Transient Merchant License — Renaissance Fireworks
7. Approval of Hennepin County 2018 Special Event Permit — Long Lake Rowing Crew
8. Approval of Granicus Contract
9. Accept Donation of Tickets to Orono Foundation for Education Gala — Resolution
10. Appointment of 2018 Seasonal Employees
11. Leaf Street Project — Award
12. 2018 Stormwater Projects
13. Public Works Maintenance Worker Compensation Adjustment
14. Old Crystal Bay Road (CSAH 112-CSAH 6) Tree Trimming/Removal
Public Comments — (Limit 5 Minutes per Person)
This is an opportunity for the public to address matters not on the agenda. The council will not engage
in discussion or take action on items presented at this time. However, the council may refer issues to
staff for follow up or consideration at a future meeting. Speakers should state their name and home
address at the podium before speaking.
Presentation
15. Long Lake Fire Department — Annual Report
Finance Department's Report
16. First Quarter Financial Report
Public Works/City Engineer Report
17. 2018 Road Maintenance Project — Award
18. 2019 Road Maintenance Planning and Engineering Report
19. Old Long Lake Road Right Of Way Permit
20. Approval for Big Island Master Plan
21. Long Lake Watershed Partnership Agreement for Carp Removal and Study
Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification
Agenda for Council Meeting Set for Monday, April 23, 2018, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Mayor/Council Report
City Administrator's Report
City Attorney's Report
Adjournment
22. Closed Session for Performance Review of the City Administrator
Upcoming Events
2018
04-28-18 Combined One -Day Spring Cleanup, Saturday, 8:00 a.m. - 2:00 p.m.
05-07-18 Park Commission Meeting, Monday, 6:30 p.m.
05-10-18 Comprehensive Plan Open House, Thursday, 5:30 p.m.
05-14-18 City Council Meeting, Monday, 7:00 p.m.
05-21-18 Planning Commission Meeting, Monday, 6:30 p.m. (Dennis Walsh)
05-28-18 Memorial Day, City Offices Closed
05-29-18 City Council Work Session, Tuesday, 5:00 p.m.
05-29-18 City Council Meeting, Tuesday, 7:00 p.m.
06-11-18 City Council Meeting, Monday, 7:00 p.m.
06-18-18 Planning Commission Meeting, Monday, 6:30 p.m. (Richard F. Crosby II)
06-25-18 City Council Work Session, Monday, 5:00 p.m.
06-25-18 City Council Meeting, Monday 7:00 p.m.
Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
ROLL CALL
The Orono City Council met on the above-mentioned date with the following members present: Mayor
Dennis Walsh, City Council Members Richard Crosby, III, Wendy Dankey, Aaron Printup, and Victoria
Seals. Representing Staff were City Administrator Dustin Rief, Community Development Director
Jeremy Barnhart, City Planner Melanie Curtis, and Recorder Jackie Young.
Mayor Walsh called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance.
APPROVAL OF AGENDA
CONSENT AGENDA
1. CITY COUNCIL MEETING MINUTES OF MARCH 20, 2018
2. CITY COUNCIL WORK SESSION MINUTES OF MARCH 20, 2018
3. CLAIMS/BILLS
4. APPROVAL OF 2018 RENTAL LICENSES
5. AUTHORIZATION FOR DISPOSAL OF FIREARMS
6. BACKUP GENERATORS FOR LIFT STATIONS #5 (351 WEST LAKE STREET) AND
#9 (1550 BOHNS POINT ROAD)
7. GOLF COURSE CLUBHOUSE DECK
This item was removed from the Consent Agenda.
8. GENERATOR MAINTENANCE CONTRACT
This item was removed from the Consent Agenda.
9. APPOINTMENT OF 2018 SEASONAL EMPLOYEES
10. BIG ISLAND DONATION — MATERIALS AND LABOR FOR VISITOR CENTER
This item was removed from the Consent Agenda.
11. 2018 JOINT USE DOCK LICENSE RENEWALS — RESOLUTION NOS. 6839 to 6848
12. LA18-000013 — NATHAN VANCAMP, 601 MINNETONKA HIGHLAND LANE,
VARIANCE — RESOLUTION NO. 6849
13. LA18-000015 — MICHAEL JONES, 3186 NORTH SHORE DRIVE, VARIANCE —
RESOLUTION NO. 6850
Page 1 of 16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
CONSENT AGENDA- Continued
14. LA18-000016 — DALE GUSTAFSON ON BEHALF OF ERIK NAFSTAD,1370 CHERRY
PLACE, VARIANCE — RESOLUTION NO. 6851
1.5. LA18-000019 — MARK WILLIAMS ON BEHALF OF MARY AND MARK ENGER,
2697 CASCO POINT ROAD, VARIANCES — RESOLUTION NO. 6852
16. LA18-000020 — KUHL DESIGN ON BEHALF OF ANDERS MYHRAN, 2280 FOX
STREET, CONDITIONAL USE PERMIT — RESOLUTION NO. 6853
17. LOCAL 49 COLLECTIVE BARGAINING AGREEMENT MEMORANDUM OF
UNDERSTANDING
22. PLANNING COMMISSION ALTERNATES
Item No. 22 was added to the Consent Agenda and Items No. 7, 8, and 10 were removed from the
Consent Agenda.
Printup moved, Seals seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays
0.
PUBLIC COMMENTS
Fire Chief Van Eyll invited the City Council and public to attend their annual pancake breakfast on
Sunday, April 15, at the Long Lake Fire Station.
19 29 &1 OQI 10411130
18. PLANNING COMMISSION RECOGNITION — RESOLUTION NOS. 6854 to 6856
The City Council recognized and commended Loren Schoenzeit, Denise Leskinen, and Jon Schwingler
for their exemplary service on the Planning Commission for the past eleven years.
Crosby moved, Dankey seconded, to adopt RESOLUTION NO. 6855, Resolution of Appreciation to
Loren Schoenzeit for Distinguished Service as a Member of the Orono Planning Commission.
VOTE: Ayes 5, Nays 0.
Printup moved, Crosby seconded, to adopt RESOLUTION NO. 6854, Resolution of Appreciation to
Denise Leskinen for Distinguished Service as a Member of the Orono Planning Commission.
VOTE: Ayes 5, Nays 0.
Seals moved, Dankey seconded, to adopt RESOLUTION NO. 6856, Resolution of Appreciation to
Jon Schwingler for Distinguished Service as a Member of the Orono Planning Commission.
VOTE: Ayes 5, Nays 0.
Page 2 of 16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
PLANNING DEPARTMENT REPORT
7. GOLF COURSE CLUBHOUSE DECK
Edwards stated the purpose of this item is to gain approval from the City Council accepting the low quote
from Iron River Construction for the construction of an approximate 900 square foot deck on the
southwest side of the clubhouse. Iron River Construction came in as the low bidder with a quote of
$41,624.49. The money for this improvement would come out of the Parks Enterprise Fund.
Walsh noted the Park Commission takes care of the city parks and that the City is always looking for
ways to improve them. Walsh thanked the Orono residents and members of the Save the Course
Committee for their efforts at upgrading the golf course.
Printup moved, Crosby seconded, to accept the quote received from Iron River Construction in the
amount of $41,624.49 for construction of a clubhouse deck. Vote: Ayes 5, Nays 0.
8. GENERATOR MAINTENANCE CONTRACT
Edwards stated City Staff is looking for approval from the City Council to accept a quote from Modern
Power Solutions in the amount of $35,998.00 for maintenance service on the City's emergency power
generators. The purpose of the service agreement is to provide a consistent and preventative means of
maintenance with an established cost. The generator maintenance will be funded primarily by the
Sanitary Sewer Fun.
Walsh noted the City has 46 lift stations and that while the Public Works Department has done a great job
of maintaining the City's infrastructure through the years, the City Council wants to make sure there is a
good maintenance contract in place to handle the City's maintenance needs to help protect the residents.
Crosby moved, Seals seconded, to approve the generator maintenance contract between the City of
Orono and Modern Power Solutions in the amount of $35,998. VOTE: Ayes 5, Nays 0.
10. BIG ISLAND DONATION — MATERIALS AND LABOR FOR VISITOR CENTER
Edwards stated a primary focus of the City for the past year has been considering various improvements
to the park on Big Island. Home Depot has come forward with a donation of materials in the amount
$2,359.80 and there is a commitment by Camp Gratitude to provide volunteers to complete work on the
visitor center building at the Big Island Park. The work consists of stripping and repainting the structure,
repairing the decking and stairs, and other minor fixes to the building.
Walsh noted Home Depot every five years donates in excess of $87,000,000 towards veterans' projects
throughout the country. Walsh thanked Home Depot and Camp Gratitude for their generous donation of
money and labor to help refurbish the caretaker's house on Big Island. Walsh stated the City, with the
help of the Big Island Committee and various groups and volunteers, are incrementally improving the
park. Walsh thanked Orono Resident Dennis Libby for introducing the City to Camp Gratitude and for
his efforts in securing the donation.
Seals commented this is another example of how it takes a village and not a single person to make the
community great. Seals thanked Dennis Libby for his help with this.
Page 3of16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
10. BIG ISLAND DONATION — MATERIALS AND LABOR FOR VISITOR CENTER —
Continued
Dankey moved, Printup seconded, to adopt RESOLUTION NO. 6859, a Resolution Accepting a
Donation from the Home Depot Foundation and Camp Gratitude for Use at Big Island Park.
VOTE: Ayes 5, Nays 0.
19. LA18-000022 — GEORGE STICKNEY ON BEHALF OF JUDSON DAYTON, 825 OLD
CRYSTAL BAY ROAD SOUTH, PRELIMINARY PLAT (TOPSIDE) — RESOLUTION
NO. 6857
Judson Dayton, Applicant, was present, along with David Stickney, Developer.
Curtis stated the applicant is proposing subdivision of the single lot located at 825 Old Crystal Bay Road
into two lots. The plat is proposed as a front lot/back lot configuration with a private driveway outlot
serving both lots. The lots, as proposed, meet the minimum acreage requirement for the LR-lA District
and the back lot requirements of 150 percent area and setback dimensions. The preliminary plat reflects a
proposed grading plan for Lot 1 lakeward of the average lakeshore setback to establish a new engineered
grade for building height determination.
The Planning Commission recommended approval of the application subject to the applicant addressing
the location of the air-conditioning units with an easement and recommended waiver of the average
lakeshore setback variance for Lot 1. In addition, the Planning Commission was generally supportive of
waiving the sewer connection requirement until the property is more intensely developed and directed the
applicant to work with Hennepin County on the existing monument/gate/fence encroachments.
Curtis stated to her understanding the developer has worked an agreement out regarding the air-
conditioning units.
No additional comments were received from the public since the Planning Commission meeting.
Final plat approval will not be granted until all applicable permits and approvals from the Minnehaha
Creek Watershed District and Hennepin County are received.
Staff recommends approval of the preliminary plat, including the lake setback establishment for Lot 1 as
close as 80 feet from the OHWL.
Curtis displayed an aerial photograph of the area and pointed out Lot 1 on the overhead.
Walsh noted one of the adjacent homes is located far back on the lot and the other adjacent home is closer
to the lake.
Printup asked what would happen if the new owners are not amenable to the easement for the air-
conditioning units.
Curtis stated Staff's recommendation was to remove the air-conditioning units and relocate them onto
Lot 2, but the Planning Commission was amenable to allowing them to remain if an easement is agreed
upon.
Page 4 of 16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
19. LA18-000022 — GEORGE STICKNEY ON BEHALF OF JUDSON DAYTON, 825 OLD
CRYSTAL BAY ROAD SOUTH, PRELIMINARY PLAT (TOPSIDE) — RESOLUTION
NO. 6857 — Continued
Seals stated in her view the air-conditioning units should be moved.
Curtis indicated it is her belief there is also some landscaping associated with the units.
Dankey asked what would happen to the access to the other two lots.
Curtis stated the Dayton home will continue to utilize the improved driveway access in Outlot A and that
their accessory buildings consisting of a barn and a caretaker's cottage will remain on the property and
utilize that access point as well. Curtis indicated there will be two access points for the two lots but that
Lot 1 will be served solely off of Outlot A.
Curtis displayed the landscape plan for the area by the air-conditioning units.
Crosby asked why the applicant is requesting a waiver of the sewer connection fee.
Curtis stated the applicant feels this is an extreme circumstance given the distance and the amount of
disturbance that would be required to bring the sewer in to serve one additional home. If Lot 2 were to be
developed, the same requirement would remain.
Rief asked what the distance is from the house to the sewer.
Judson Dayton, Applicant, indicated it is 1,500 feet.
David Stickney stated he is here tonight in place of his father, George Stickney. Stickney stated if the
air-conditioning units have to be replaced in the future, they will move them back to the property line.
Stickney stated they are hoping to enter into an easement with the new owners, and if they are not
amenable to that, they do not want the units to become a hinderance to the marketing of the properties and
they will be moved. Stickney noted there is also a well that services the pond that will be covered by an
easement as well.
The property consists of 27.5 total acres. The lot was originally two properties, which were then
combined. Stickney noted they have four possible septic locations identified and that they are looking at
one septic site for the 5.7 acre lot, which will be located 300 plus feet away from the lake. Bringing
septic to the other site would require a sewer line that is approximately 1,500 feet long. Stickney stated
Mr. Dayton already has a perfectly fine septic system and the process will just require further tree
removal and add $150,000 in costs.
Stickney stated if there is any further subdivision of the property, then it would be necessary to consider
implementing a sewer line connection to the properties.
Judson Dayton, 825 Old Crystal Bay Road, stated 25 years ago when they installed the air-conditioning
units, they constructed a slab on grade with footings with a stone wall that resembles an abandoned
farmhouse. Dayton stated it would be very difficult to move and works perfectly. Dayton stated if there
is a way to work with the new buyers to leave it there, he would like to do that.
Page 5 of 16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
19. LA18-000022 — GEORGE STICKNEY ON BEHALF OF JUDSON DAYTON, 825 OLD
CRYSTAL BAY ROAD SOUTH, PRELIMINARY PLAT (TOPSIDE) — RESOLUTION
NO. 6857 — Continued
Dayton noted there has been talk about this as a subdivision but that they are merely carving off five acres
for one additional lot and that there are no plans at the present time to further subdivide.
Walsh stated he understands where the applicant is coming from on the sewer line, and noted that if the
property is further subdivided, that would send up a flag to Staff.
Dankey commented the monuments are nice looking.
Dayton indicated they are planning on doing some major cleanup in that area and that they are willing to
work with Hennepin County on the monuments, which have been there since 1907. Dayton stated the
monuments have never been an issue in 111 years and hopefully they will continue that way.
Stickney pointed out they are approximately 30 feet off the road.
Mark Gronberg, Surveyor, indicated he spoke with Jason Godfrey at Hennepin County and they are not
going to require removal of them unless the road is widened at some point.
Printup moved, Seals seconded, to adopt RESOLUTION NO. 6857, a Resolution Approving a
Preliminary Plat for the Plat of Topside, File No. LA18-000022, 825 Old Crystal Bay Road South.
VOTE: Ayes 5, Nays 0.
20. LA18-000023 — CITY OF ORONO, AMEND ARTICLE XI OF THE CITY CODE
RELATED TO WETLANDS AND WETLAND SETBACKS
Barnhart noted last fall the City Council directed Staff to prepare an ordinance to reconsider the City's
10 -foot wetland setback requirement. The Council felt that the additional setback impedes the use of a
property and only provides marginal benefit, especially when considering the Minnehaha Creek
Watershed District does not require a buffer in all situations. Based on Council's direction, Staff has
prepared an ordinance that requires a setback of 25 feet when there is not a wetland buffer. When there is
a wetland buffer, any structures are required to be outside of the buffer. This modification reduces the
distances between improvements and the wetland edge from current levels.
Barnhart noted there are two factors at play as it relates to wetlands. The first is a wetland buffer and the
second is a wetland setback. Currently the Minnehaha Creek Watershed District regulates all wetlands
within the City of Orono and requires a 25 -foot setback from a wetland. In the past the City has also
required an additional 10 -foot setback to that buffer area. In addition to removing the 10 -foot setback
requirement and to avoid the overlapping of regulations, the ordinance defers jurisdiction for the
establishment and maintenance of wetland buffers to the MCWD.
The Planning Commission reviewed the proposed ordinance at their March meeting. The Commission
felt that additional separation between a structure and a wetland was beneficial to the protection of that
wetland and no change was necessary. The Commission ultimately recommended no amendment to the
ordinance.
Page 6 of 16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
20. LA18-000023 — CITY OF ORONO, AMEND ARTICLE XI OF THE CITY CODE
RELATED TO WETLANDS AND WETLAND SETBACKS — Continued
Barnhart noted the City did receive two letters in opposition to any change.
Staff recommends adoption of the ordinance as drafted.
Walsh noted a person can walk in the buffer area but would not be allowed to mow or fertilize it or
construct a structure in that area.
Walsh stated this review originally came from the City's Development Review Committee. Currently the
Minnehaha Creek Watershed District requires a setback of 25 feet and the City Council is now looking at
whether they should continue with the additional 10 -foot setback that is required by the City. Walsh
noted the change would allow firepits and swing sets to be located in that 10 -foot area but other structures
would not be allowed.
Cassandra Ordway, 1145 County Road 6, stated the Minnehaha Creek Watershed District does have an
ordinance for wetlands and wetland setbacks, but that the MCWD has to look at a very large district,
which includes both rural and residential areas. Orono is a very special rural area and it has taken a lot of
work and thoughtful consideration over many years to protect the wetlands in Orono. Ordway stated in
her view what the City has been doing in partnership with other cities has been very positive and has been
moving the area forward in water quality. Ordway stated she hopes the City Council realizes that the
Minnehaha Creek Watershed District includes Edina and areas closer to the Cities and that the MCWD's
regulations are more district based and not specific to Orono.
Ordway stated she also is not sure there has been enough citizen input on this item and that a few people
have called her who indicated they had not gotten notice of the meeting tonight due to a change in the
listserv. Ordway commented she is not sure if there is a lot of understanding about this discussion tonight
and that some further input might be desired.
Ordway stated she wants to make sure the City Council thinks about the long-term impacts of the change.
While they are only talking about 10 feet plus 25 feet, no study has been done to see how that will impact
the wetlands in the future. Ordway stated it is very hard, once a regulation is made more lenient, to get
those areas back.
Ordway stated in her view there is a compromise that can be reached, and that the City should have some
scientists and experts look at the long-term effects. Ordway stated one of the questions that should be
addressed is whether this will change the infiltration into the wetland. Ordway noted they know there are
always encroachments into the buffer/setback area, and that if there is only a 25 -foot buffer, there likely
will be fire pits and playgrounds put closer and closer to the wetland. Ordway stated Orono has fought to
keep that distance for preservation of the water quality and that the Minnehaha Creek Watershed District
looks at it more from a regional point of view.
Ordway noted the City is currently working on its Comprehensive Plan update and that they should
question how this will fit into the Comprehensive Plan as well as the City's water management plan.
Andy Johnson, Lecy Brothers Remodeling, stated he is in favor of the proposed change but that he
completely understands the concerns of the previous speaker about losing the extra 10 feet. Johnson
noted Orono is the only city that has this extra setback and the Watershed District takes their job very
Page 7of16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
20. LA18-000023 — CITY OF ORONO, AMEND ARTICLE XI OF THE CITY CODE
RELATED TO WETLANDS AND WETLAND SETBACKS — Continued
seriously. Johnson stated he would recommend the City Council read some of the MCWD guidelines
when it comes to the buffer areas. Developers and builders are required to put a $5,000 escrow down for
a silt fence, along with a buffer agreement, to ensure that the area is not disturbed; and if it is disturbed,
the area has to be restored. Johnson stated in his view the Minnehaha Creek Watershed District does a
great job watching the wetlands and that he would encourage the City Council to talk to the Watershed
District about their setbacks.
Johnson stated some of the changes that have been made to Orono's regulations have been very helpful
and that years ago people were reluctant to move to Orono given the regulations. Johnson stated the
changes have helped change that feeling.
Johnson provided the MCWD guidelines to the Council.
Ordway asked how many requests for variances the City has received.
Barnhart stated he does not recall any from a wetland setback primarily because the people are told by
Staff that it is difficult to show practical difficulty, which is required for a variance.
Ordway stated she appreciates the developer and the work they do in the community. Ordway noted there
has been a lot of conversation revolving around fire pits and small sports courts but that a house within 35
feet of the wetland is very different than a fire pit and that they are two very different discussions.
Dankey asked if there is a way to delineate the difference between a house right at the buffer versus
something else at the buffer line.
Walsh commented it would require a long list of prohibited items.
Barnhart stated that type of regulation is difficult to enforce and that the City is attempting to move away
from that type of delineation in their ordinances. Barnhart stated if the City Council is comfortable with
an improvement within a certain distance from a wetland, they should specify that distance.
Walsh stated people cannot mow it or fertilize that area.
Dankey commented people are likely to mow it if it is right next to their house. Dankey stated if someone
buys next to a wetland, they should know about it.
Walsh stated it is the responsibility of the Watershed District to enforce their regulations.
Crosby asked what the definition is of a wetland.
Barnhart indicated there are specific standards that are required to be met to determine if it is a wetland
and that there are different types of wetlands. Barnhart stated soils, vegetation and presence of water are
only one component to it.
Page 8 of 16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
20. LA18-000023 — CITY OF ORONO, AMEND ARTICLE XI OF THE CITY CODE
RELATED TO WETLANDS AND WETLAND SETBACKS — Continued
Crosby stated he has a wetland across the street from his home and that there is no 25 -foot buffer from the
road. Crosby stated he is not sure the extra ten feet adds that much safety to the wetland or enhances the
water quality. Crosby stated if the Watershed District felt it was necessary, they would require 35 feet.
Seals stated in her view water quality is a bigger discussion than just a wetland buffer setback. Seals
stated another question is what chemicals do to the water. Seals noted Orono has a number of homes on
the lake that have very pristine lawns down to the shoreline with no weeds. Seals stated it would be nice
to bring back a more natural lakeshore but that she is not sure she wants to get into the business of
regulating that.
Walsh noted a substantial amount of water from up north also comes down and enters Lake Minnetonka,
which is unregulated as well.
Crosby stated the setback could also be 45 feet and that it becomes a question of where it stops.
Printup moved, Crosby seconded, to adopt ORDINANCE NO. 205, THIRD SERIES, AN
ORDINANCE AMENDING THE CODE OF ORDINANCES PERTAINING TO WETLAND
REGULATIONS. VOTE: Ayes 5, Nays 0.
21. CONSIDERATION OF PETITION CONCERNING A PORTION OF BRACKETTS
POINT ROAD
Barnhart stated a petition has been received requesting the City convert the private portion of Bracketts
Point Road to a public road. The three lots at the south end of Bracketts Point are currently served by a
private road. This private road was created as part of the plat Bracketts Point 2nd Addition in 2007. The
two owners of these three lots have petitioned that approximately 540 feet of the private road within
Outlot B be converted to a public road, meaning that the City would take over maintenance of the street.
Staff has reviewed the request and has found that in general the condition of the private road is good, is
10 years old, was built to city design standards as it relates to materials and thickness, and the additional
street length would not negatively impact snowplowing operations. However, the geometry of the road
does not meet city standards and is currently 20 feet wide. In addition, the radius of the cul-de-sac is
supposed to be 50 feet and is instead 45 feet. The public portion of Bracketts Point Road also does not
meet the City's standards.
If the Council finds accepting this portion of Bracketts Point Road as appropriate, the City would then
take over snowplowing and maintenance of the road. If the road becomes public, Staff would recommend
the road be chip sealed prior to transfer and that Outlot B be transferred to the City.
The City Council should direct Staff to draft a resolution of approval or denial. Based on the terms of the
original easement, all parties would need to sign the resolution if a change is made.
Walsh asked how wide the new public road is.
Barnhart stated to his knowledge the new road would be 28 feet, which meets the City standards.
Page 9of16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
21. CONSIDERATION OF PETITION CONCERNING A PORTION OF BRACKETTS
POINT ROAD — Continued
Dankey asked if the existing road would be ripped up.
City Administrator Rief indicated the existing road would be relocated and the new road would be
completed by the developer. Upon completion of the new road, the road will go straight rather than curve
to the left and the only access for turnaround would be on the private road section.
Walsh stated the discussion about private roads has come up a lot in the past and that he personally has no
problem taking back any privately -owned road as long as it is up to City standards. Walsh stated the City
will need to look at what the useful life of the road is since it is 10 years old as well as the costs associated
with improving it.
Crosby noted the other part of the public road is not up to city standards.
Barnhart illustrated the portion of the road that would be removed. Barnhart noted that portion of the
public roadway is currently 21 feet wide and will be widened to 28 feet.
Dankey asked where the snowplows would turn around.
Barnhart indicated a cul-de-sac will be constructed.
Seals noted the City has 97 other private roads and questioned whether this would be opening Pandora's
Box. Seals asked what the benefit would be to the City to take over ownership of the private portion.
Walsh stated it comes down to a cost issue. Walsh noted the residents are paying taxes and that he is
willing to take back any private road as long as the costs to improve the road are taken into consideration.
Crosby noted the residents were told in the past that a private road is a luxury. Crosby asked if there is a
benefit taxation -wise to someone who lives on a private road. Crosby concurred the City has to look at it
from an economic perspective and that the road will have X amount of cost to the City in the future.
Crosby stated if they do it for one group of residents, there could be a number of others that would request
the same thing.
Dankey commented there are a number of private roads that have more houses on them than this road.
Printup stated the bottom line is, when the private roads came into being, the idea was to help keep taxes
lower.
Crosby asked whether the people on private roads pay less in taxes than someone who lives on a public
road.
Printup asked whether the amount of private roads versus public roads is approximately 50 percent.
City Administrator Rief stated they are all paying the same rate and that the City has 19 miles of private
roads.
Page 10 of 16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
21. CONSIDERATION OF PETITION CONCERNING A PORTION OF BRACKETTS
POINT ROAD — Continued
Seals commented there are a number of roads in the City that still need to be repaired or improved.
Edwards stated if you exclude all the roads that do not belong to the City, the State, or are municipal state
roads, it is approximately half and half.
Printup stated one of the reasons he would not agree to this is that it will create a domino effect.
Walsh stated if the road is improved to an almost new condition, that should be taken into consideration.
Crosby agreed that it will create a domino effect. Crosby noted in the past the City did not have a budget
for roads, which is not the case now, but that there are a number of projects that need to be completed.
Bruce Paddock, 1500 Bracketts Point Road, noted he spoke at the Planning Commission meeting a month
ago and supported the project. Paddock indicated he also raised the idea of making the entire length of
the road public. Paddock stated because of the development and the new road, this project will impact
everyone on the road. Paddock stated one of his concerns is the new public roadway that connects
County Road 15 and the cul-de-sac. In addition, the existing cul-de-sac splits Bracketts Point in two.
Paddock stated in his view this is probably the most opportune time to do what is right.
Paddock stated he would like to clarify that the public roadway was constructed in 2009 and was actually
paid for by himself. Paddock stated he was required to build it to public road standards, and in Staff's
report it states the road's thickness and material types are consistent with the City's current public road
standards. Paddock stated the private road is in good condition with very little evidence of pavement
wear. In addition, the road has curb and gutter and does comply with public road standards.
Paddock stated if you look at the public roadway, it is in terrible condition; whereas, the private road is in
excellent condition as indicated in Staff report. The private roadway is used by the public because there
is no delineation between the public road and the private road so motorists treat it as a public road.
Paddock noted the property owners on the private road pay the same property tax rate as all the other
property owners along Bracketts Point Road and that in his view they should receive the same services as
the rest of the property owners on Bracketts Point. Paddock stated in fairness to all properties along
Bracketts Point, the road should be made public the entire length.
City Administrator Rief stated the concern he has is that the City focuses a lot of property rights and that
it will not be a true transition from a public to a private road. Rief stated once the road is straight, there is
a concern that people will continue on.
David Stickney stated after the subdivision with the mini cul-de-sac, people will continue to go down to
the point as they have always done because it seems like a public road. Stickney noted there are three
properties on the private road. Stickney asked how many other streets the City has that go from public to
private. Stickney stated to his knowledge there is Bohn's Point and Bracketts Point.
Crosby asked whether a gate could be installed.
Page 11 of 16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
21. CONSIDERATION OF PETITION CONCERNING A PORTION OF BRACKETTS
POINT ROAD — Continued
Barnhart indicated a gate cannot be installed across the road.
Paddock stated it might be helpful to understand the history of the area. At one time the whole point was
owned by George Brackett. Brackett sold 13 acres back in 1915 to the Pillsbury family. Paddock
indicated Mr. Headrick said he sold the whole end point to the Carpenter family in 1905. Honeywell -
Sweats then purchased the whole property in 1934. Paddock stated for years that area was served by the
public road. Paddock indicated he developed the property in 2007 and segregated off two lots. Paddock
stated for a number of years it was one property that was owned by one family, but since then it has been
subdivided into three lots owned by three separate owners. Paddock stated he is asking for the road to
serve all of the property owners equally along Bracketts Point Road.
Mark Headrick, 1480 Bracketts Point Road, stated his parents purchased the property in 1984. When
Mr. Paddock subdivided it, he constructed a conforming road in 2009. Headrick stated even with the
hammerhead and the road not being straight, they still have people coming down the private road.
Headrick stated it is not fair that it will be treated as a public road when it is really not, especially when
they pay the same tax rate as the other property owners on the public portion.
Crosby asked how many roads in Orono start as public and then have it end in a private road.
Barnhart stated there are a few but not very many.
Edwards stated the majority of the City's private roads are entirely private.
Dankey asked if the private road can be brought up to city standards.
Barnhart stated to his knowledge it was given a waiver at the time it was constructed. Barnhart indicated
Mr. Paddock and the developer worked together closely to orient the new road and that the new public
road will terminate in a cul-de-sac and the private road will continue on.
Printup asked if this is similar to the end Heritage.
Barnhart indicated that is public to public.
Dennis Libby stated 250 feet of the road going into the Jacobs property is private.
Walsh noted a previous City Council approved the private road on Bracketts Point. Walsh stated the only
issue he has is if the road is ten years old, how much of its useful life has been used up.
City Administrator Rief stated the condition for it to become public is that it be chip seal.
Walsh commented he does not believe in chip seal.
City Administrator Rief noted Staff can change the conditions.
Page 12 of 16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
21. CONSIDERATION OF PETITION CONCERNING A PORTION OF BRACKETTS
POINT ROAD — Continued
Walsh stated if the road has a 20 -year useful life, they should determine how much of its life has been
used up and then compensate the City for that amount.
Edwards stated a typical road life is 50 years, which encompasses construction of the road to
reconstruction. That would assume chip sealing four times, two overlays and then reconstruction.
Edwards stated for that 540 -foot segment of road in today's dollars, it would be $157,000 in maintenance
for that road segment if everything is done according to the Pavement Management Plan.
Seals stated the City should take a look at other roads to see how they can be improved rather than
assuming control of this one.
Edwards stated he receives a number of calls about this time of the year about how a private road can be
converted to public. Edwards noted he basically tells the callers basically the same thing that has been
discussed tonight, but that this is the first one where there is actually a decent road section.
Walsh stated 20 percent of $157,000 is approximately $41,300. Walsh stated when someone buys on a
private road, they have to take the responsibility for it.
Crosby stated there will be costs to the City.
Walsh commented this is a unique situation since it is just a little end stub but that the City has to follow
the same process every time and not make exceptions. Walsh stated they have to do the math and explain
how it works.
Dankey stated it makes sense to make the road all public since a large portion of it is public already.
Dankey noted there are not many situations like this in the City.
Crosby stated financially the City's budget is not there for it. Crosby stated if the City had a massive road
budget, it would make sense, but that they don't. Crosby stated the City needs to fix the roads and that it
is going to come down to math.
Printup noted Orono has had private roads for 60 or 70 years and that it appears the City is looking at
developing a new plan.
Dankey noted three-fourths of the road is already public and that this situation is a little bit different.
Rief stated if the City can no longer provide public safety services because the homeowners association
does not fix the road, that is another situation.
Paddock stated he can appreciate the City Council's concern about watching the City's tax dollars, but he
would like to reiterate that he pays $160,000 every year in property taxes and the other properties on
Bracketts Point are paying similar amounts of money. Paddock stated it has been confirmed that the road
has been built to public standards. Paddock noted all the property owners are paying the same mill rate
but that three of the properties are not receiving the same service. Paddock stated he is asking the City
Council to treat everyone on Bracketts Point equally.
Page 13 of 16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
21. CONSIDERATION OF PETITION CONCERNING A PORTION OF BRACKETTS
POINT ROAD — Continued
Printup asked why the road was not converted to public when it was rebuilt in 2009.
Stickney stated at one time it was a public road, but once it got spun off through a subdivision, it became
private.
Headrick stated it was a public road up to the hammerhead until 1982.
Paddock stated when he bought the balance of the land, he subdivided the property into two lots. At one
time the point was owned by one family and was one contiguous property, but over the last 30 years, it
has been divided up into three separate properties.
Dankey asked how many homes will be on the private road after the subdivision.
Paddock indicated there will be five lots on the private road and 12 total.
Stickney stated the public likes to drive down the street to look at the properties and that there will be
more of that once the new road is constructed.
Walsh stated this is a broader discussion than simply Bracketts Point and that perhaps the City Council
should discuss it further at a work session. Walsh stated it is not discrimination since everybody made
their own choice to buy on a private road. Walsh suggested the City Council table this so they can have a
broader discussion as a City Council.
Crosby stated the City should set parameters for when residents ask for a private road to be converted to
public.
Dankey commented she can see people driving down the private road and that this is a different situation.
Paddock stated it is being treated as a public road.
Crosby stated he has signs posted on his road that say private road but it does not stop people from
driving down the road and turning around in his driveway.
Printup noted back in the 1980s it was planned that way.
Dankey commented new homes were also not being added on the road.
Paddock stated policies can be amended and changed, but that he understands the concern for potential
requests. Paddock stated in his view, to be fair and just to everybody, it should be one continuous road.
Crosby moved, Dankey seconded, to table Item No. 21, consideration of petition concerning a
portion of Bracketts Point, to a work session. VOTE: Ayes 5, Nays 0.
(Recess taken from 8:45 p.m. to 8:50 p.m.)
Page 14 of 16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
MAYOR/COUNCIL REPORT
Seals and Printup stated they have nothing to report.
Walsh stated he is looking forward to the Big Island Committee meeting and the Comprehensive Plan
Update meeting coming up. Walsh stated the City is making a lot of progress toward updating the
Comprehensive Plan.
CITY ADMINISTRATOR'S REPORT
23. LETTER ADDRESSING STREET IMPROVEMENT DISTRICTS
City Administrator Rief noted at the March 20 City Council work session there was a discussion
regarding a previous action of the Council supporting legislation to allow cities to create street
improvement districts. At the work session Staff was directed to develop a letter to inform Orono's
Senator, State Representatives, and the Minnesota League of Cities that the City no longer supports
legislative actions related to street improvement districts.
Rief stated he is looking for Council approve on the letter.
Crosby moved, Printup seconded, to approve the letter informing State Senator and
Representatives that the City of Orono no longer supports any current or future legislative action
regarding the establishment of street improvement districts and to authorize Mayor Walsh to
execute the letter on behalf of the City. VOTE: Ayes 5, Nays 0.
24. SUPPORT FOR METROPOLITAN COUNCIL REFORM — RESOLUTION NO. 6858
City Administrator Rief noted this item was also discussed at the March 20 City Council work session.
Rief stated there is currently legislation in both the Senate and the House to reform the Metropolitan
Council. At the work session the City Council directed Staff to prepare a resolution of support for
reform. The resolution will be forwarded to the state representatives.
Printup noted the sewer fees charged by the Metropolitan Council continue to increase and that in his
view this is an important message to send to the Legislature and the Metropolitan Council. Printup stated
it is time to obtain some accountability and appoint elected officials to the Metropolitan Council.
Crosby moved, Seals seconded, to adopt RESOLUTION NO. 6858, a Resolution Supporting
Principles for Reform of the Metropolitan Council. VOTE: Ayes 5, Nays 0.
OTHER BUSINESS
Walsh noted the City of Orono has once again had its AAA rating reaffirmed, which is the highest rating
possible. Walsh commended Finance Director Ron Olson for doing a fabulous job.
City Administrator Rief noted tomorrow night at the Mound City Council meeting they will be honoring
three Orono police officers for their life-saving actions related to a drug overdose.
Page 15 of 16
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 9, 2018
7:00 o'clock p.m.
CITY ATTORNEY'S REPORT
Mattick stated he had nothing to report.
ADJOURNMENT
Crosby moved, Seals seconded, to adjourn the Orono City Council meeting at 9:00 p.m. VOTE:
Ayes 5, Nays 0.
ATTEST:
Anna Carlson, City Clerk Dennis Walsh, Mayor
Page 16 of 16
Minutes of the
Orono City Council & Planning Commission
Special Joint Work Session
Monday, April 9, 2018
Council Chambers 5:00 p.m.
PRESENT: Mayor Dennis Walsh, Council Members Richard F. Crosby II, Wendy Dankey,
and Victoria Seals. Representing staff were City Administrator Dustin Rief, Community
Development Director Jeremy Barnhart, and City Clerk Anna Carlson.
Guest Presenter: WSB & Associates Inc. Representative Eric Zweber, and Planning
Commissioners
Meeting Start Time: 5:00 p.m.
1. Navarre Area Plan Review
WSB & Associates Inc. Representative Eric Zweber, presented the final report for the
Navarre Area small area Plan. The plan was guided by the Project Advisory Committee
(PAC). PAC Meetings, an open house, use of Social Pinpoint, an online engagement
tool, and previous plan studies have been used to gather information for the plan.
There was discussion regarding the focus of improvements, visibility, traffic issues and
concerns of placement of the pedestrian walkways for the Navarre area. Discussion
regarding the park, trail, and safety of use for pedestrians followed.
City Administrator Dustin Rief mentioned that the feedback received mentions that
residents are more likely to use their car in the area versus walking around. Rief also
mentioned that we are currently in the utility stage, and there is a big focus on the
pedestrianibiking traffic. Hennepin County is aware of these issues and is focusing on
improving it.
Zweber mentioned other areas of focus related to design that impacts other property
owners. Zweber mentioned that a survey was used to gain feedback about these design
elements and areas of concern. Zweber noted that there was not a large number of
concerns, the main concern gathered from the survey was that there was desire to
maintain the neighborhood character of the area. Other concerns that came from the
survey were the timing of construction, teardowns and replacement of older houses and
how that would affect the look of the area. Zweber mentioned that implementing
standards for new development, code enforcement and encouragement of up keeping of
existing homes in the area. There is still quite of bit of time for this process and review
of this plan.
There was discussion regarding the need to engage with a larger number of people and
also include engagement through ways other than only the internet.
Community Development Director Jeremy Barnhart mentioned there will be an open
house for the entire Comprehensive Plan in May. The Planning Commission will see it in
Minutes of the
Orono City Council & Planning Commission
Special Joint Work Session
Monday, April 9, 2018
Council Chambers 5:00 p.m.
June and hold a public hearing, the City Council will see the preliminary plan in July, and
meanwhile starting May 1St public comments will be received and continue throughout
the summer and those comments will come back to City Council in September or October
and any changes at that time will be incorporated into the plan and will be addressed in
December. After final approval the Comprehensive plan will be submitted to
Metropolitan Council likely at the end of December.
Mayor Dennis Walsh noted that the city needs to get as much citizen input as possible
regarding the road because it is an important aspect of this plan.
Rief mentioned that the city does anticipate a public comment period for the road as well
prior to final approval of the Comprehensive Plan.
Dankey mentioned that only 6 of 58 business owners in Navarre had returned a
questionnaire in 2011. She asked Zweber of WSB had attempted to engage those
businesses this time.
Zweber mentioned that WSB has engaged people throughout the PAC and Open House
but has not interviewed any of those businesses.
Dankey would like to see more interaction with all of the business owners if possible.
Barnhart mentioned that it was a very good comment, however we will need additional
resources to implement that type of engagement. Barnhart noted that we are trying to
engage as many people as we can with the resources we have. If the Council would
allow more resources to do that we would certainly reach out for that additional feedback.
Walsh noted that getting as many people's input as we can is the goal and that there is
always time to amend the Comprehensive Plan in the future as new recommendations and
ideas come about.
Zweber mentioned that if the Council would like to keep the PAC going as a working
group to continue working on various aspects of the plan, including the intersection, trail
extensions, community events section, etc. the can do that and it would be beneficial.
Rief thanked everyone for coming and sharing their input; it is much appreciated. He
mentioned that density is one of the main areas of concern that had been identified. Rief
noted that Thirty feet is the recommendation and that he would like to get the group's
input on the density/height.
Walsh noted that the biggest general concern that the Council and Orono residents has is
not whether or not to have density in their neighborhood. It makes sense in certain areas,
but he is not convinced that Navarre is the area to allow more density in since it has its
Minutes of the
Orono City Council & Planning Commission
Special Joint Work Session
Monday, April 9, 2018
Council Chambers 5:00 p.m.
own feel and community. Walsh questioned if a change in density is necessary. Walsh
added that if the standard is changed, it might be very hard to ever change it back to the
way it was.
There was discussion regarding the support of the current standards and opt to not change
the current density. Through discussion a questioned was raised that it could be possible
that residents may not understand the full meaning behind density.
Walsh mentioned that the standard may hold new developers accountable. Walsh noted
that developers would work with the standards if interested in the land. He questioned if
we would want to try to make it happen.
Council Member Richard F. Crosby II, mentioned that it is the ramifications to the people
that live there that needs to be taken into account when talking about density and design.
He opted that the two story standards fits within that standard.
Barnhart mentioned the city had received comments regarding support of the
improvements and also support of increasing density.
There was group discussion regarding the possible impacts that density may have in the
area and the affects the will have on crosswalks, pedestrian traffic, parking and growth of
the Navarre area.
Rief mentioned that there is an interest to standardize design and also there is interest in
improving access to the businesses. Rief added that he would like to reach out and
present to people to show what it may look like. Rief mentioned that inevitably new
developments will come into the area and he questioned if we would want to standardize
design to accommodate those redevelopments and what the area is expected or desired to
look like for the future.
Crosby mentioned that the current newer businesses out there have already started the
standard design and we may want to follow that design to mainstream the area.
Walsh feels we should be careful with the term standard because of all the different types
of businesses that could possibly develop there and there needs for design.
There was discussion to possibly standardize the preference of materials could be
established versus standardizes a style or rules. The general consensus was to look
further to the public for more information.
Rief mentioned we need to review the access into the area and also into the businesses.
We need to look further into the access, sidewalks, and how we need to address those.
There was discussion of the benefits to the businesses from an underground parking for
Minutes of the
Orono City Council & Planning Commission
Special Joint Work Session
Monday, April 9, 2018
Council Chambers 5:00 p.m.
shopping or something similar, sidewalks moved further from the road, possible removal
of curb cuts or ways to slow down traffic.
Meeting End Time: 6:53 p.m.
ATTEST:
Anna Carlson, City Clerk Dennis Walsh, Mayor
AGENDA ITEM
Item No.: 3
Item Description: Claims/Bills
Date: April 23, 2018
Presenter: Ron Olson Agenda Consent Agenda
Finance Director Section:
1. Purpose. The purpose of this action item is to approve payment of claims made on the City for
services and/or products provided to the City.
2. Background. The attached claims for payment have been received by the City. Staff has reviewed
the claims and is recommending approval of the listing for payment. The claims will be paid by checks
109357 to 109442, totaling $459,571.
3. Noteworthy Payments.
Vendor
Amount
Description of Payment
#109396 Iron River Construction
$20,812.25
Payment for the materials to be used for construction of the
new deck on at the Orono Public Golf Course.
In 2003 John Mackay paid for the cost of three properties
#109399 John MacKay
$12,210.00
in addition to his own. The City agreed to reimburse Mr.
Mackay as the properties connected to City Sewer and paid
their connection fees.
Payment for the Rehabilitation of Lift Station #9 and
#Quality Flow Systems
$53,576.00
Grinder Station #2. The City averages two station
rehabilitations per year.
4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims
list as presented.
COUNCIL ACTION REQUESTED
Motion to approve the claims list as presented.
Exhibits
Exhibit A. Check Register
Prepared By: Jg1W Reviewed By: 11)62 Approved By: -19
City of Orono Check Register - COUNCIL REPORT Page: 1
Check Issue Dates: 4/10/2018 - 4/23/2018 Apr 19, 2018 11:13AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GL Account
Description
Department
Invoice
Amount
A-1 ELECTRIC SERVICE OF WA
04/23/2018
109357
20788
101-42110-404
Repair Hall Light, Replace Garage GFI Receptable
Police Department
133.81
Total 109357:
133.81
ADT SECURITY SYSTEMS
04/23/2018
109358
040118
101-45210-404
security service -GC- 4/22/18 to 3/31/19
Golf Course
40.36
Total 109358:
40.36
Advance Auto Parts
04/23/2018
109359
6974-318804
701-49800-224
Floor Dry
54.66
Total 109359:
54.66
ADVANCED IMAGING SOLUTIO
04/23/2018
109360
INV163290
101-42110-413
Toner - Cyan & Yellow
Police Department
12.18
ADVANCED IMAGING SOLUTIO
04/23/2018
109360
INV163378
101-42110-413
Toner - Magenta
Police Department
11.54
ADVANCED IMAGING SOLUTIO
04/23/2018
109360
INV163404
101-41900-401
Printers 4/10/18-5/09/18
Central Services
96.64
ADVANCED IMAGING SOLUTIO
04/23/2018
109360
INV163404
101-42110-401
Printers 4/10/18-5/09/18
Police Department
96.65
ADVANCED IMAGING SOLUTIO
04/23/2018
109360
INV163404
602-49450-401
Printers 4/10/18-5/09/18
Sewer
48.32
Total 109360:
265.33
AMPLATZ, CAROLINE
04/23/2018
109361
2683NSHOR
999-10015
UB refund - 2683 North Shore Drive
174.10
Total 109361:
174.10
BARRY RATHBUN
04/23/2018
109362
0318
101-43000-437
St. Cloud Water School
Public Works Department
47.96
Total 109362:
47.96
BIFFS INC
04/23/2018
109363
W672200
101-45210-319
Golf Restroom
Golf Course
13.46
BIFFS INC
04/23/2018
109363
W672201
101-45200-319
Lurton Restroom
Parks
62.50
Total 109363:
75.96
BOLTON & MENK INC.
04/23/2018
109364
0215706
602-16500
2017 Sewer Improvements
1,588.00
BOLTON & MENK INC.
04/23/2018
109364
0215707
435-48966-304
2017 Street Improvements
168.00
BOLTON & MENK INC.
04/23/2018
109364
0215709
101-43280-304
18-3994-3635 Togo
Special Services
61.00
BOLTON & MENK INC.
04/23/2018
109364
0215710
101-43280-304
LA18-000038 - Brackets Point
Special Services
164.00
BOLTON & MENK INC.
04/23/2018
109364
0215711
101-43280-304
18-3990 - Ivy Place
Special Services
732.00
BOLTON & MENK INC.
04/23/2018
109364
0215712
101-43280-304
2018-00038 - 1180 Hunter Dr.
Special Services
183.00
BOLTON & MENK INC.
04/23/2018
109364
0215713
602-49450-304
GIS/As-Builts
Sewer
858.00
City of Orono Check Register - COUNCIL REPORT Page: 2
Check Issue Dates: 4/10/2018 - 4/23/2018 Apr 19, 2018 11:13AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
BOLTON & MENK INC.
04/23/2018
109364
0215713
651-49910-304
GIS/As-Builts
Storm Water
490.00
BOLTON & MENK INC.
04/23/2018
109364
0215713
601-49400-304
GIS
Water
450.00
BOLTON & MENK INC.
04/23/2018
109364
0215713
101-43170-304
GIS
Engineering
255.00
BOLTON & MENK INC.
04/23/2018
109364
0215713
101-42400-304
Comp Plan Map
Building & Zoning
2,928.00
BOLTON & MENK INC.
04/23/2018
109364
0215713
101-43170-304
Weight Limits
Engineering
102.00
BOLTON & MENK INC.
04/23/2018
109364
0215714
601-49400-304
Well #4
Water
195.00
BOLTON & MENK INC.
04/23/2018
109364
0215714
601-49400-304
Navarre Watermain
Water
180.00
BOLTON & MENK INC.
04/23/2018
109364
0215714
602-49450-304
LS Specifications
Sewer
30.00
BOLTON & MENK INC.
04/23/2018
109364
0215715
651-49910-304
2018 Pond Assessments
Storm Water
1,500.00
BOLTON & MENK INC.
04/23/2018
109364
0215716
602-16500
2018 Sewer Improvement
3,784.50
BOLTON & MENK INC.
04/23/2018
109364
0215717
435-48975-304
2019 Street Improvement
656.00
BOLTON & MENK INC.
04/23/2018
109364
0215718
435-48970-304
Bederwood Dr Survey/Easement
152.00
BOLTON & MENK INC.
04/23/2018
109364
0215719
225-45200-304
Big Island Master Plan
718.50
BOLTON & MENK INC.
04/23/2018
109364
0215722
101-42400-304
Comp Plan Support
Building & Zoning
1,398.00
BOLTON & MENK INC.
04/23/2018
109364
0215723
435-48967-304
Fox Street Improvements
279.50
BOLTON & MENK INC.
04/23/2018
109364
0215724
402-48055-304
OCB Feasibility Study
OCB Road Reconstruction
40,655.50
BOLTON & MENK INC.
04/23/2018
109364
0215725
651-16500
Old LL Ravine Stabilization
66.50
BOLTON & MENK INC.
04/23/2018
109364
0215726
101-43280-304
Tanager Estates
Special Services
168.00
BOLTON & MENK INC.
04/23/2018
109364
0215727
601-49400-304
Water Supply Plan
Water
1,448.00
Total 109364:
BRIAN CLARK 04/23/2018 109365 0318
BRIAN CLARK 04/23/2018 109365 0318
Total 109365:
BUDGET PRINTING 04/23/2018 109366 6544
BUDGET PRINTING 04/23/2018 109366 6826
BUDGET PRINTING 04/23/2018 109366 6875
Total 109366:
101-43000-437 St. Cloud Water School
101-43000-437 Brooklyn Park Wastewater
101-42110-352 Note cards and A-2 Envelopes
101-45210-201 Golf Punch Cards
101-41900-201 PC Name Plates
59,210.50
Public Works Department 152.60
Public Works Department 63.77
216.37
Police Department 158.77
Golf Course 82.00
Central Services 53.24
294.01
CAMPBELL KNUTSON
04/23/2018
109367
2717-OOOG-1
101-41600-307
General Legal Review 03/2018
Law/Legal Services
1,168.80
CAMPBELL KNUTSON
04/23/2018
109367
2717-OOOG-1
101-41600-307
Labor Matters
Law/Legal Services
248.00
CAMPBELL KNUTSON
04/23/2018
109367
2717-OOOG-1
101-41600-307
Council Communications
Law/Legal Services
77.50
CAMPBELL KNUTSON
04/23/2018
109367
2717-OOOG-1
101-41600-307
Review Compaints
Law/Legal Services
449.50
CAMPBELL KNUTSON
04/23/2018
109367
2717-004G-1
101-42110-307
Police Matters 3/2018
Police Department
263.50
CAMPBELL KNUTSON
04/23/2018
109367
2717-115G-9
101-41600-308
Code Enforcement 3/2018
Law/Legal Services
108.50
CAMPBELL KNUTSON
04/23/2018
109367
2717-118G-9
602-16500
Bederwood Sanitary
720.50
City of Orono Check Register - COUNCIL REPORT Page: 3
Check Issue Dates: 4/10/2018 - 4/23/2018 Apr 19, 2018 11:13AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
CAMPBELL KNUTSON
04/23/2018
109367
2717-118G-9
651-16500
2018 Roads Stormwater
Administration
272.00
CAMPBELL KNUTSON
04/23/2018
109367
2717-15OG-8
101-41600-307
Nygard 3/2018
Law/Legal Services
1,643.00
CAMPBELL KNUTSON
04/23/2018
109367
2717-201 G-7
101-41600-307
Misc Recordings 3/2018
Law/Legal Services
589.85
CAMPBELL KNUTSON
04/23/2018
109367
2717-472G-9
601-49400-307
Chlorine Release
Water
790.50
CAMPBELL KNUTSON
04/23/2018
109367
2717-512G-5
101-43280-307
17-3962 - Ivy Place
Special Services
1,100.00
CAMPBELL KNUTSON
04/23/2018
109367
2717-538G-2
101-43280-307
18-3994 - 3635 Togo Road
Special Services
900.00
CAMPBELL KNUTSON
04/23/2018
109367
2717-542G-2
101-43280-307
18-3998 - 1400 Bracketts Point
Special Services
900.00
CAMPBELL KNUTSON
04/23/2018
109367
2717-80OG-3
101-42400-307
Staff Meetings 3/2018
Building & Zoning
852.50
CAMPBELL KNUTSON
04/23/2018
109367
2717-801G-3
101-41600-307
Council Meetings 3/2018
Law/Legal Services
232.50
CAMPBELL KNUTSON
04/23/2018
109367
2717-802G-3
101-42400-307
B&Z Assistance 3/2018
Building & Zoning
325.50
CAMPBELL KNUTSON
04/23/2018
109367
2717-803G-2
101-41600-307
Ordinances Review 3/2018
Law/Legal Services
2,526.50
Total 109367: 13,168.65
CARDMEMBER SERVICE
04/23/2018
109368
0040918
101-41300-437
Nola Administrative Assistant Training
Administration
199.00
CARDMEMBER SERVICE
04/23/2018
109368
031918
101-41110-439
Food for CC Meeting 3/20/18
Mayor & Council
68.70
CARDMEMBER SERVICE
04/23/2018
109368
040918
101-41110-439
Cookies for CC Meeting 4/9/18
Mayor & Council
6.99
CARDMEMBER SERVICE
04/23/2018
109368
041018
101-42110-240
Promotional supplies for Community Engagement
Police Department
651.94
CARDMEMBER SERVICE
04/23/2018
109368
041218
701-49800-212
Fuel for Non Oxygenated for Small Engines
28.66
CARDMEMBER SERVICE
04/23/2018
109368
041718
101-41900-221
Projector Bulb for Council Chambers
Central Services
108.00
CARDMEMBER SERVICE
04/23/2018
109368
041818
101-41900-221
Rugged Case for Dustin's Ipad
Central Services
156.10
CARDMEMBER SERVICE
04/23/2018
109368
20518
101-41300-437
2018 MCFOA Conference
Administration
325.00
CARDMEMBER SERVICE
04/23/2018
109368
31218
101-41110-439
Cookies for CC Meeting 3/12/18
Mayor & Council
5.99
CARDMEMBER SERVICE
04/23/2018
109368
32318
101-41300-437
Lodging for MCFOA 3/21-3/23/18
Administration
286.32
CARDMEMBER SERVICE
04/23/2018
109368
40918
101-41110-439
WS Food 4/9/18
Mayor & Council
44.45
CARDMEMBER SERVICE
04/23/2018
109368
41218
601-49400-437
Wtr School Training - Brandon Maurer
Water
99.00
CARDMEMBER SERVICE
04/23/2018
109368
41818
101-41300-439
Monica Going away Cookies
Administration
36.42
Total 109368:
2,016.57
CENTURY LINK
04/23/2018
109369
040418
601-49400-321
Water Plant Phone/Internet 4/4-5/3/17
Water
25.12
Total 109369:
25.12
CHUNKS LAKESHORE AUTO
04/23/2018
109370
0015537
101-42110-402
#243 service
Police Department
43.16
CHUNKS LAKESHORE AUTO
04/23/2018
109370
0015544
101-42110-402
#248 Service
Police Department
43.16
CHUNKS LAKESHORE AUTO
04/23/2018
109370
0015558
101-42110-402
#240 service
Police Department
46.28
CHUNKS LAKESHORE AUTO
04/23/2018
109370
0015559
101-42110-402
#235 service
Police Department
46.55
CHUNKS LAKESHORE AUTO
04/23/2018
109370
0015563
101-42110-402
#250 service
Police Department
43.16
CHUNKS LAKESHORE AUTO
04/23/2018
109370
0015564
101-42110-402
#244 Service
Police Department
45.96
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 4/10/2018 - 4/23/2018
Check
Check
Invoice
Invoice GL Account Description
Payee
Issue Date
Number
Number
Total 109370:
Cindy Rysavy
04/23/2018
109371
041218
999-10015
Utility Refund 3572 Shoreline Dr 1-735720-01
Total 109371:
CINTAS CORPORATION
04/23/2018
109372
4005000140
101-43000-226
Uniforms
CINTAS CORPORATION
04/23/2018
109372
4005173898
101-43000-226
Uniforms
CINTAS CORPORATION
04/23/2018
109372
4005200750
101-41900-401
Mats/Air Service
CINTAS CORPORATION
04/23/2018
109372
4005200812
101-41900-401
Mat Service
Total 109372:
CITY OF LONG LAKE
04/23/2018
109373
00201419
601-49400-387
1st Qtr 2018 Utilities
CITY OF LONG LAKE
04/23/2018
109373
00201419
602-49450-387
1st Qtr 2018 Utilities
CITY OF LONG LAKE
04/23/2018
109373
00201420
101-42260-318
2nd Qtr 2018 Fire Service
Total 109373:
CITY OF MINNETONKA BEACH
04/23/2018
109374
040318
602-49450-387
1 st Qtr 2018 Sewer service
Total 109374:
CITY OF ORONO PETTY CASH
04/23/2018
109375
041818
101-10300
2018 PW Recycling Day -Change Fund
Total 109375:
City of Orono Utilities
04/23/2018
109376
Q12018
601-49400-382
1st Quarter Water Plant
City of Orono Utilities
04/23/2018
109376
Q12018 CH&
101-41900-382
1st Quarter 2018 CH -PD
City of Orono Utilities
04/23/2018
109376
Q12018 POS
101-41900-382
1st Qtr 2018 UB -POST OFFICE
City of Orono Utilities
04/23/2018
109376
Q12018 PW
101-41900-382
1st Qtr 2018 UB -PW
Total 109376:
CITY OF WAYZATA
04/23/2018
109377
041818
601-49400-387
1 st Quarter 2018 Water
CITY OF WAYZATA
04/23/2018
109377
041818
602-49450-387
1 st Quarter 2018 Sewer
Total 109377:
Department
Public Works Department
Public Works Department
Central Services
Central Services
Water
Sewer
Fire Protection Services
Sewer
Water
Central Services
Central Services
Central Services
Water
Sewer
Page: 4
Apr 19, 2018 11:13AM
Invoice
268.27
82.31
82.31
63.96
21.92
10.80
100,291.49
164.00
164.00
200.00
200.00
373.13
172.91
353.37
9,068.10
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 4/10/2018 - 4/23/2018
Check
Check
Invoice
Invoice GL Account Description
Department
Payee
Issue Date
Number
Number
CLIFTON LARSON ALLEN LLP
04/23/2018
109378
1772994
101-41500-437
Annl Gov't Training Academy (2)
Finance Department
CLIFTON LARSON ALLEN LLP
04/23/2018
109378
1772994
101-41900-301
2017 Audit Services
Central Services
Total 109378:
CLINT SCHUMANN
04/23/2018
109379
0318
101-43000-437
St. Cloud River Center Water School
Public Works Department
Total 109379:
CULLIGAN
04/23/2018
109380
109069
101-45210-403
Softener Service 4/1-5/31/18
Golf Course
Total 109380:
DAVE KLITZKE
04/23/2018
109381
040618
101-41500-331
Copier Demo
Finance Department
Total 109381:
DELTA DENTAL
04/23/2018
109382
7258485
101-21709
003722072- May 2018- Dental
DELTA DENTAL
04/23/2018
109382
7258485
101-15998
003722072- May 2018- Dental
Total 109382:
DPC INDUSTRIES
04/23/2018
109383
827000371-1
601-49400-216
chemicals
Water
DPC INDUSTRIES
04/23/2018
109383
827000485-1
601-49400-216
chemicals
Water
Total 109383:
DUSTIN RIEF
04/23/2018
109384
041718
101-41300-331
Mileage Reimb
Administration
DUSTIN RIEF
04/23/2018
109384
2018REIMB
101-41300-331
Mileage Reimb
Administration
DUSTIN RIEF
04/23/2018
109384
2018REIMB
101-41300-439
Nygard Mediation
Administration
Total 109384:
EARL F ANDERSON & ASSOC
04/23/2018
109385
0117002 -IN
101-43000-224
sign posts
Public Works Department
EARL F ANDERSON & ASSOC
04/23/2018
109385
0117024 -IN
101-43000-224
Signs Supplies - Webber Hills, Country Club
Public Works Department
Total 109385:
ECM PUBLISHERS INC
04/23/2018
109386
586151
101-41900-404
Publ Online Brush Site Attendant
Central Services
Page: 5
Apr 19, 2018 11:13AM
Invoice
Amount
11,200.00
117.91
117.91
21.29
21.29
26.16
26.16
2,603.50
539.00
3,142.50
393.55
ani on
158.45
2,278.50
378.15
242.50
City of Orono Check Register - COUNCIL REPORT
Check Issue Dates: 4/10/2018 - 4/23/2018
Page: 6
Apr 19, 2018 11:13AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GL Account
Description
Department
Invoice
Amount
Total 109386:
242.50
Eklund Yard & Tree Disposal
04/23/2018
109387
2454
101-43000-408
Tree Stump Disposal
Public Works Department
480.00
Total 109387:
480.00
FASTENAL
04/23/2018
109388
MNPLY1009
701-49800-224
Small Nuts & Bolts Bins/Rack
221.12
Total 109388:
221.12
FRED VARGAS
04/23/2018
109389
040218
101-42110-437
Evoc Training Meal
Police Department
9.09
Total 109389:
9.09
GENUINE PARTS COMPANY/NA
04/23/2018
109390
3270-198087
701-49800-224
Brakes, Task 16969, Unit 210
80.65
GENUINE PARTS COMPANY/NA
04/23/2018
109390
3270-367842
701-49800-221
2012 Ford Steering Damper
44.06
GENUINE PARTS COMPANY/NA
04/23/2018
109390
3270-381765
701-49800-221
Pack of fuses
9.95
GENUINE PARTS COMPANY/NA
04/23/2018
109390
3270-397592
701-49800-221
428 Back-up Alarm
32.99
GENUINE PARTS COMPANY/NA
04/23/2018
109390
3270-397816
701-49800-221
Oil and Air Filter
51.56
GENUINE PARTS COMPANY/NA
04/23/2018
109390
3270-398208
701-49800-224
Brake Credit, Task 16969, Unit 210
36.38 -
GENUINE PARTS COMPANY/NA
04/23/2018
109390
3270-398230
101-42110-221
Squad car supplies
Police Department
12.76
GENUINE PARTS COMPANY/NA
04/23/2018
109390
3270-398408
701-49800-224
Brake Core Credit, Task 16969, Unit 210
9.00 -
GENUINE PARTS COMPANY/NA
04/23/2018
109390
3270-398640
701-49800-224
Shop/Plow Grease
5.66
Total 109390:
192.25
George Bloom
04/19/2018
108992
0 1 -25-18 RE
999-10015
Utility Billing Refund Due to Error
1,134.33 -
Total 108992:
1,134.33 -
George Bloom
04/23/2018
109391
041718
999-10015
Utility Billing Refund due to Error
952.42
Total 109391:
952.42
GOVT FINANCE OFFICERS ASS
04/23/2018
109392
032718
101-41500-433
2018 Membership R. Olson
Finance Department
170.00
Total 109392:
170.00
HEALTH PARTNERS
04/23/2018
109393
79417706
101-21706
Health Insurance 2/2018
1,453.00
City of Orono
51.00
Public Works Department
101.30
Check Register - COUNCIL REPORT
Law/Legal Services
711.00
Police Department
2,245.23
Check Issue Dates: 4/10/2018 - 4/23/2018
Check
Check
Invoice
Invoice GL Account Description
Payee
Issue Date
Number
Number
HEALTH PARTNERS
04/23/2018
109393
80497204
101-42110-135
Health Insurance 5/2018
HEALTH PARTNERS
04/23/2018
109393
80497204
101-21706
Health Insurance 5/2018
HEALTH PARTNERS
04/23/2018
109393
80497204
101-15998
Health Insurance 5/2018
Total 109393:
HENNEPIN COUNTY INFOR TE
04/23/2018
109394
1000109180
101-41900-319
Network Support 04-2018
HENNEPIN COUNTY INFOR TE
04/23/2018
109394
1000109307
101-43000-414
Radio Communication -03/18
Total 109394:
HENNEPIN COUNTY SHERIFF
04/23/2018
109395
1000109061
101-41600-309
jail charges-Mar/2018
HENNEPIN COUNTY SHERIFF
04/23/2018
109395
1000109276
101-42110-414
Radio Fees-Mar/2018
Total 109395:
Iron River Construction Co
04/23/2018
109396
032118
225-16500
Clubhouse Deck Project
Total 109396:
Jamina Investments LLC
04/23/2018
109397
041018
999-10015
2570 Lydiard Ave / 1-425700-07
Total 109397:
JAY DEMBOUSKI
04/23/2018
109398
041318
101-42110-437
reimb meals (3 officers)
Total 109398:
John Mackkay
04/23/2018
109399
041918
602-49450-489
Reimb Sewer System 1305 Cly Rd 6
Total 109399:
LAND EQUIPMENT
04/23/2018
109400
03-549633
701-49800-224
BPA Male Coupler Kit
LANO EQUIPMENT
04/23/2018
109400
03-551860
101-43000-415
Revtac on Asphalt Planer
Total 109400:
LEAGUE OF MN CITIES INS TR
04/23/2018
109401
040418
703-49960-151
WC Insurance -01/01/17-12/31/17
Page: 7
Apr 19, 2018 11:13AM
Department Invoice
Amount
Police Department 640.00
48,430.00
6,176.50
Central Services
51.00
Public Works Department
101.30
152.30
Law/Legal Services
711.00
Police Department
2,245.23
20,812.25
565.89
565.89
Police Department 34.98
Sewer 12,210.00
50.47
Public Works Department 2,950.00
3,000.47
4,725.00
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 4/10/2018 - 4/23/2018
Check
Check
Invoice
Invoice GL Account Description
Department
Payee
Issue Date
Number
Number
Total 109401:
Leuthner Well Inc
04/23/2018
109402
6562
601-49400-405
Clubhouse Water Supply Line Replacement
Water
Total 109402:
LOGIS
04/23/2018
109403
45133
101-42110-310
Police Records 3/18
Police Department
LOGIS
04/23/2018
109403
45133
101-41900-329
Internet 3/18
Central Services
LOGIS
04/23/2018
109403
45133
101-42110-329
Internet 3/18
Police Department
LOGIS
04/23/2018
109403
45133
101-41900-329
Backups 3/18
Central Services
LOGIS
04/23/2018
109403
45176
101-41900-401
Soft Token
Central Services
LOGIS
04/23/2018
109403
45199
101-41900-401
DNS/VOIP
Central Services
LOGIS
04/23/2018
109403
45199
101-42110-401
Firewall/MDC
Police Department
Total 109403:
Lyn -Mar Printing
04/23/2018
109404
38428
101-45210-201
Scorecard for GC
Golf Course
Total 109404:
MACQUEEN EQUIPMENT
04/23/2018
109405
P11554
602-49450-222
#713 Sewer Vactor Hose Replacement
Sewer
Total 109405:
MANSFIELD OIL COMPANY
04/23/2018
109406
20695525
101-42110-212
Unleaded Fuel
Police Department
MANSFIELD OIL COMPANY
04/23/2018
109406
20695526
701-49800-212
Diesel Fuel
Total 109406:
MEDIACOM
04/23/2018
109407
032118
614-49840-329
Internet 4/1/18-4/30/18
Cable Franchise
MEDIACOM
04/23/2018
109407
032118
101-41900-329
Internet 4/1/18-4/30/18
Central Services
MEDIACOM
04/23/2018
109407
032118
101-42110-329
Internet 4/1/18-4/30/18
Police Department
Total 109407:
MET COUNCIL ENVIRONMENTA
04/23/2018
109408
MARCH2018
101-20809
March 2018 SAC
MET COUNCIL ENVIRONMENTA
04/23/2018
109408
MARCH2018
101-39610
March 2018 SAC
Page: 8
Apr 19, 2018 11:13AM
Invoice
4,725.00
6,689.00
6,689.00
205.50
205.50
917.00
45.00
8,500.00
895.00
3,966.16
296.75
296.75
124.25-
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 4/10/2018 - 4/23/2018
Check
Check
Invoice
Invoice GL Account Description
Department
Payee
Issue Date
Number
Number
Total 109408:
MHSRC/Range
04/23/2018
109409
629430-6302
101-42110-437
PIT Trg-T. Datwyler
Police Department
Total 109409:
Midwest Children's Resource Cen
04/23/2018
109410
MH462018
101-42110-311
RE: Marlanaia Holmgren
Police Department
Total 109410:
MINNEAPOLIS OXYGEN COMPA
04/23/2018
109411
00023703
101-43000-415
oxygen & acetylene
Public Works Department
MINNEAPOLIS OXYGEN COMPA
04/23/2018
109411
00023704
101-42110-221
Medical Oxygen
Police Department
MINNEAPOLIS OXYGEN COMPA
04/23/2018
109411
00023705
101-42110-221
Medical Oxygen
Police Department
Total 109411:
Minnesota Pollution Control Agen
04/23/2018
109412
040318
101-43000-437
Wastewater certification renewal
Public Works Department
Total 109412:
MINNESOTA UI FUND
04/23/2018
109413
11947598
101-43000-142
Unemployment - Rice
Public Works Department
MINNESOTA UI FUND
04/23/2018
109413
11947598
101-45210-142
Unemployment - Otrey
Golf Course
Total 109413:
MLEEA 5K T -Shirts
04/23/2018
109414
031218
101-42110-229
2018 State Explorer Conference - 5K T-shirts
Police Department
Total 109414:
MN DEPT OF LABOR & INDUST
04/23/2018
109415
MARCH2018
101-20802
MARCH0531702018-Surcharge
MN DEPT OF LABOR & INDUST
04/23/2018
109415
MARCH2018
101-39610
MARCH0531702018-Surcharge
Total 109415:
MN DEPT OF REVENUE -WIRE
04/23/2018
109416
033118
101-34210
Sales Tax 3/2018
MN DEPT OF REVENUE -WIRE
04/23/2018
109416
033118
101-34650
Sales Tax 3/2018
MN DEPT OF REVENUE -WIRE
04/23/2018
109416
033118
601-39610
Sales Tax 3/2018
MN DEPT OF REVENUE -WIRE
04/23/2018
109416
033118
101-37990
Sales Tax 3/2018
Page: 9
Apr 19, 2018 11:13AM
Invoice
12,300.75
525.00
525.00
7.00
7.00
77.81
23.00
4,275.82
45.00
45.00
388.03-
13.00
85.00
3.00
City of Orono Check Register - COUNCIL REPORT
Check Issue Dates: 4/10/2018 - 4/23/2018
Page: 10
Apr 19, 2018 11:13AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GL Account
Description
Department
Invoice
Amount
Total 109416:
102.00
MN Distance Running Association
04/23/2018
109417
041618
101-32180
Fred Kurz Map
50.00
Total 109417:
50.00
MN DNR Ecological & Water Res
04/23/2018
109418
2018-0759
601-49400-405
North Water System App Fee
Water
150.00
Total 109418:
150.00
MOUND TRUE VALUE
04/23/2018
109419
151153
101-42110-240
Credit
Police Department
20.98 -
MOUND TRUE VALUE
04/23/2018
109419
151155
101-42110-240
Elec Pwr Washer for PPD Garage
Police Department
185.97
MOUND TRUE VALUE
04/23/2018
109419
151194
101-42110-221
Car Window fluid/cleaner
Police Department
15.97
MOUND TRUE VALUE
04/23/2018
109419
151232
101-42110-221
Squad supplies
Police Department
9.99
MOUND TRUE VALUE
04/23/2018
109419
151378
101-42110-223
PD 1 Garage
Police Department
26.96
Total 109419:
217.91
NAVARRE HARDWARE
04/23/2018
109420
308429
101-43000-489
B+G Supplies
Public Works Department
23.76
NAVARRE HARDWARE
04/23/2018
109420
308939
701-49800-224
Shrink Tubing
3.49
Total 109420:
27.25
NCPERS MINNESOTA
04/23/2018
109421
6732318.1
101-21710
Pera life 03/2018
112.00
Total 109421:
112.00
NORTH MEMORIAL
04/23/2018
109422
033018
101-42110-437
EMR Refresher- Schultz, Mccoy, Boris
Police Department
150.00
Total 109422:
150.00
O SULLIVANS HOLIDAY 546
04/23/2018
109423
040318
101-42110-402
03/18 Car Washes
Police Department
66.00
Total 109423:
66.00
O SULLIVANS HOLIDAY 547
04/23/2018
109424
033118
101-42110-402
03/18 Car Washes
Police Department
279.60
Total 109424:
279.60
City of Orono Check Register - COUNCIL REPORT Page: 11
Check Issue Dates: 4/10/2018 - 4/23/2018 Apr 19, 2018 11:13AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GL Account
OFFICE DEPOT
04/23/2018
109425
1200902970
101-41900-201
OFFICE DEPOT
04/23/2018
109425
1205237670
101-41900-201
OFFICE DEPOT
04/23/2018
109425
1205238830
101-41900-201
Total 109425:
Jacket
Police Department
220.00
Badge
PERRYS TRUCK REPAIR
04/23/2018
109426
17199
101-42110-402
Total 109426:
Police Department
200.00
uniforms
Police Department
PIRTEK
04/23/2018
109427
S2680467.00
701-49800-224
PIRTEK
04/23/2018
109427
S2683283.00
701-49800-224
PIRTEK
04/23/2018
109427
S2685816.00
701-49800-402
Total 109427:
QUALITY FLOW SYSTEMS INC
04/23/2018
109428
34952
602-16500
QUALITY FLOW SYSTEMS INC
04/23/2018
109428
34953
602-16500
QUALITY FLOW SYSTEMS INC
04/23/2018
109428
34958
602-49450-406
Total 109428:
SAFE ASSURE
04/23/2018
109429
1375
602-49450-437
SAFE ASSURE
04/23/2018
109429
1375
601-49400-437
Total 109429:
STREICHERS POLICE EQUIP
04/23/2018
109430
11305009
101-42110-226
STREICHERS POLICE EQUIP
04/23/2018
109430
11306870
101-42110-226
STREICHERS POLICE EQUIP
04/23/2018
109430
11306916
101-42110-228
STREICHERS POLICE EQUIP
04/23/2018
109430
11307888
101-42110-550
STREICHERS POLICE EQUIP
04/23/2018
109430
11308657
101-42110-226
STREICHERS POLICE EQUIP
04/23/2018
109430
11308919
101-42110-226
Total 109430:
TACTICAL SOLUTIONS
04/23/2018
109431
6613
101-42110-403
Total 109431:
Description Department Invoice
Amount
Office Supplies Central Services 59.79
Binders Central Services 50.09
Stamp Central Services 16.99
Tow Police Department
110.00
29,690.00
110.00
Hydraulic Hose Repair Unit #429
131.50
Hydraulic Hose Repair Unite #426
268.38
Hydraulic Hose Repairs Unit 426
142.24
b4Z.I Z
23928 - LS #9 Rehab
29,690.00
23929 - GS#2 Rehab
22,490.00
GS #30, #2 Pump
Sewer
1,396.00
53,576.00
safety training
Sewer
2,116.05
safety training
Water
2,116.05
4,232.10
Jacket
Police Department
220.00
Badge
Police Department
14.98
Bullets
Police Department
1,579.01
Squad Car #241 Teardown
Police Department
200.00
uniforms
Police Department
97.98
Equipment
Police Department
409.82
2,521.79
Certifcation of radar and lasar units
Police Department
514.00
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 4/10/2018 - 4/23/2018
Check
Check
Invoice
Invoice GL Account Description
Payee
Issue Date
Number
Number
THE HARTFORD
04/11/2018
109354
0418
101-21713
LTD 4/2018
Total 109354:
THE HOME DEPOT
04/23/2018
109432
2126
101-45200-223
Supplies
THE HOME DEPOT
04/23/2018
109432
3012823
101-43000-224
Pwrks Supplies
THE HOME DEPOT
04/23/2018
109432
6981
101-45210-201
GC Office Cleaning Products
Total 109432:
TOLL GAS & WELDING SUPPLY
04/23/2018
109433
40080454
101-43000-415
welding supply rental
Total 109433:
TREECARE
04/23/2018
109434
1221
101-43000-404
Tree Removal Elm Street
Total 109434:
UNITED FARMERS COOPERATI
04/23/2018
109435
41557CREDI
701-49800-224
Credit
UNITED FARMERS COOPERATI
04/23/2018
109435
46403
701-49800-224
Propane
Total 109435:
VARNER MOBILE SERVICES LL
04/23/2018
109436
6341
701-49800-402
UNIT #427 Engine Repair Cart Task #17132
Total 109436:
VESSCO INC
04/23/2018
109437
72646
601-49400-405
North Well House
Total 109437:
VISU SEWER CLEAN & SEAL IN
04/23/2018
109438
29254
602-49450-406
sewer televising
Total 109438:
WACONIA FORD
04/23/2018
109439
FOCS12020
701-49800-402
Unit 431 Engine Repair Task # 16694
Total 109439:
WASTE MANAGEMENT RECYC
04/23/2018
109440
0039192-280
603-49500-316
Curbside Recycling 4/2018
Page: 12
Apr 19, 2018 11:13AM
Department Invoice
Amount
Parks 200.30
Public Works Department 212.32
Golf Course 145.63
Public Works Department 11.04
11.04
Public Works Department 555.00
Water
Sewer
32.99
2,463.25
2,463.25
9,144.32
City of Orono Check Register - COUNCIL REPORT
Check Issue Dates: 4/10/2018 - 4/23/2018
Page: 13
Apr 19, 2018 11:13AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GL Account
Description
Department
Invoice
Amount
Total 109440:
9,144.32
WRIGHT HENNEPIN ELECTRIC
04/23/2018
109441
3502630469
101-43000-386
Electrical Service 3/1-4/1/18
Public Works Department
555.77
Total 109441:
555.77
XCEL ENERGY
04/23/2018
109442
586489171
101-41900-381
Electric 2/21-3/22/18
Central Services
1,720.96
XCEL ENERGY
04/23/2018
109442
586489171
101-42110-381
Electric 2/21-3/22/18
Police Department
1,080.14
XCEL ENERGY
04/23/2018
109442
586489171
101-42110-381
Electric 2/21-3/22/18
Police Department
32.83
XCEL ENERGY
04/23/2018
109442
586489171
101-43000-381
Electric 2/21-3/22/18
Public Works Department
184.03
XCEL ENERGY
04/23/2018
109442
586489171
101-43000-386
Electric 2/21-3/22/18
Public Works Department
2,105.41
XCEL ENERGY
04/23/2018
109442
586489171
101-45200-381
Electric 2/21-3/22/18
Parks
33.93
XCEL ENERGY
04/23/2018
109442
586489171
601-49400-381
Electric 2/21-3/22/18
Water
4,883.76
XCEL ENERGY
04/23/2018
109442
586489171
602-49450-381
Electric 2/21-3/22/18
Sewer
217.86-
XCEL ENERGY
04/23/2018
109442
586489171
101-45210-381
Electric 2/21-3/22/18
Golf Course
256.05
Total 109442: 10,079.25
Grand Totals: 459,571.70
AGENDA ITEM
Item No.: 4 Date: April 23, 2018
Item Description: Accept Resignation of Monica Fadness
Presenter: Anna Carlson, Agenda Consent Agenda
City Clerk Section:
1. Purpose. The purpose of this action item is to notify Council that Monica Fadness,
Administrative Support Assistant, has submitted her notice of resignation.
COUNCIL ACTION REQUESTED
Motion to accept the resignation of Monica Fadness and to begin the hiring process to replace the
Administrative Assistant position.
Prepared By: AMC Reviewed By: AMC Approved By: -1V
AGENDA ITEM
Item No.: 5 Date: April 23, 2018
Item Description: Approval of Rental Licenses
Presenter: Anna Carlson, Agenda Consent Agenda
City Clerk Section:
1. Purpose. The purpose of this action item is to approve the Rental Licenses for the license period
of April 23, 2018 to December 31, 2019.
2. Staff Recommendation. Staff recommends approval of the rental licenses as listed in Exhibit A
for the license period of April 23, 2018 to December 31, 2019. The Rental License Applicants in
Exhibit A have submitted all of the requested documents and have met all requirements.
COUNCIL ACTION REQUESTED
Motion to approve the rental licenses listed in Exhibit A for the license period of April 23, 2018 to
December 31, 2019.
Exhibits
Exhibit A. Listing of Rental Licenses
Prepared By: AMC Reviewed By: AMC Approved By: -1V
License#
Status
Address
Licensee
RL18-000016
Under Review
1440 SHORELINE DR
EOF Investments LLC / Brown's Bay Marina
RL18-000017
Under Review
1442 SHORELINE DR
EOF Investments LLC / Brown's Bay Marina
RL18-000026
Under Review
265 CRESTVIEW AVE
KAE Partners, LLC
RL18-000027
Under Review
315 CRESTVIEW AVE
KAE Partners, LLC
RL18-000036
Under Review
3895 NORTH SHORE DR
Cager Rose
RL18-000042
Under Review
580 ORCHARD PARK RD
Bruce Dewitt
RL18-000044
Under Review
1250 WOODHILL AVE
William McGuire
RL18-000045
Under Review
1260 WOODHILL AVE
William McGuire
RL18-000048
Under Review
4360 SIXTH AVE
William Hibbs
RL18-000049
Under Review
95 WILLOW DR N
Steven Johnson
RL18-000050
Under Review
3460 LIVINGSTON AVE
Kevin and Georgi Boe
RL18-000051
Under Review
1200 BRACKETTS POINT RD
John C Noble Childrens Trust
RL18-000052
Under Review
4755 NORTH SHORE DR
NAM PHAM
RL18-000053
Under Review
1205 NORTH ARM DR
Brevik Tharaldson
RL18-000054
Under Review
3465 SHORELINE DR
Navarre Realty, LLC
RL18-000055
Under Review
1305 ELMWOOD AVE
Troy Patrin
RL18-000059
Under Review
4470 NORTH SHORE DR
John Grotans
RL18-000060
Under Review
4480 NORTH SHORE DR
John Grotans
RL18-000061
Under Review
3440 SHORELINE DR
Richard Bloomquist
UNDER REVIEW TOTAL: 19
AGENDA ITEM
Item No.:
Date: April 23, 2018
Item Description: Approval of Transient Merchant License — Renaissance Fireworks
Presenter: Anna Carlson, Agenda Consent Agenda
City Clerk Section:
1. Purpose. The purpose of this action item is to gain approval for a transient merchant license for
Mark Lazarchic/Renaissance Fireworks Inc.
TRANSIENT MERCHANT LICENSE
Applicant: Mark Lazarchic/Renaissance Fireworks Inc.
Activity: Sale of Consumer Fireworks
Location: 3435 Shoreline Drive
Date: June 22 through July 5, 2018
Time: 10:00 a.m. to 9:00 p.m.
2. Background. Mr. Lazarchich has submitted an application for a transient merchant license to
sell fireworks from a tent located in the parking lot at 3435 Shoreline Drive. Orono's City code
currently allows a transient merchant to be licensed initially for 10 days, with the option for the
City Council, at its sole discretion, to grant an extension for up to 50 additional days. In addition,
the code limits the hours of activity from 8:00 am to 8:00pm. Mr. Lazarchic has also submitted
the attached request for Council approval to allow 4 additional days of activity and an additional
1 hour of evening sales each day.
The transient merchant and sale of consumer fireworks applications have been reviewed by staff
and the Long Lake Fire Chief with recommendation for approval of the activity as well as the
requested additional days and hours of operation; provided no problems are reported. Although
Council approval is not required for the Sale of Consumer Fireworks permit, a draft copy is
attached for Council review. Council approved a transient merchant license for Renaissance
Fireworks in 2012, 2013, 2015, 2016 and 2017 for the sale of consumer fireworks for additional
days at the same location with the hours of operation from 10:00am - 9:00 pm.
3. Recommendation. Staff recommends approval or the transient merchant license as requested.
COUNCIL ACTION REQUESTED
Motion to approve the listed license with 4 additional days and with the hours of operation from
10:00 P.M. — 9:00 P.M.
Exhibits
Exhibit A. Draft Transient Merchant License
Exhibit B. Renaissance Cover Letter Request
Prepared By: AMC
Reviewed By: AMC
Approved By: -Sb)
DATE ISSUED:
TRANSIENT MERCHANT LICENSE
DATES OF TRANSIENT MERCHANT
ACTIVITY:
NAME OF TRANSIENT MERCHANT:
PHONE NUMBER:
LOCATION OF TRANSIENT MERCHANT
SALES:
TYPE OF PRODUCT:
April 23, 2018
June 22, 2018 through July 5, 2018
Mark Lazarchic
Renaissance Fireworks
612-840-3240
3435 Shoreline Drive
(near Liquor Store in Navarre in 30' x 30' tent)
Minnesota Legal Fireworks
CONDITIONS:
1. Building permit for tent (30' x 30') must be obtained from the City of Orono.
2. Temporary sign permit must be obtained from the City of Orono.
3. "Permit for Sale and/or Storage of Consumer Fireworks" issued by the City of Orono must be on site and
available for inspection upon request.
4. Permit holder must comply with all rules and regulations of the Minnesota State Statutes, Minnesota Uniform
Fire Codes and City of Orono Municipal Code.
5. Business must be conducted between the hours of 10:00 a.m. and 9:00 p.m.
6. Fire extinguishers shall be installed per NFPA-10.
7. "No Smoking" signs must be posted in clear view at all customer entrances.
8. Applicant must provide the name and phone numbers for at least two "Emergency Contacts" in case of after
hour's emergency. Emergency contact names and phone numbers must be confirmed to the Long Lake Fire
Marshal at the time of fire safety inspection. Number provided on application: Mark Lazarchic, 612-840-3240.
9. Personnel to be provided on-site 24 hours per day, or all fireworks must be locked in a secure location.
10. Transient merchant activities are approved initially for 10 days. Provided no problems are reported, 4
additional days of business are approved.
11. All trash and debris must be removed from site and the use of other businesses dumpsters are not permitted per
signed agreement.
12. By acceptance of this permit, the permit holder, on behalf of any and all organizations and private persons,
is granted authority to operate under the permit, and agrees to indemnify and hold harmless the City of
Orono from all claims arising from said activities as set forth on the application received on March 22,
2018.
13. The Orono Police Department through its police officers is empowered to revoke this permit at any time for
any safety concerns that are not immediately resolved by the permit holder or a representative of the permit
holder. The revocation of the permit shall cause the immediate cancellation of the activities originally
authorized by this permit.
(City Seal)
Anna Carlson, City Clerk
2750 Kelley Parkway, P.O. Box 66, Crystal Bay, MN 55323
Phone: 952-249-4600 / Fax: 952-249-4616 / www.ci.orono.mn.us
"9091VED
MAI, 2 2 2018
CITY OF ORONO
lttill
FIRM. ORKS
1625 County Road 10 Ste D ♦ Spring Lake Park, MN 55432
Phone: 612-638-7643 + www.renaissancefireworks.com
March 16, 2018
Orono City Council,
Our event proposal for the City of Orono is a temporary tent sale of MN Safe and Sane
fireworks. Our dates of sale will be June 22nd, 2018 - July 5th, 2018. We will be setting up and
taking down our tents the week before and the week after the sales dates. We understand the
current code only allows for 10 days under the Transient Merchant permit, we would like to
request a 4 -day extension, so that our contractors can sell the Minnesota legal fireworks during
our regular season.
We also understand that your city only allows sales from 8am-8pm, we would like to request an
extension to 9pm. If granted, we would be open from 10am-9pm.
Each season we have two independent contractors work each tent. These contractors are
responsible for the possession, sales, maintenance, and storage of the on-site fireworks.
Contractors are also in charge of on-site security at all times when the product is not stored
inside the container. We do not allow parking within 20 feet of the tent as well.
If you have any further questions regarding our proposal, permit application, and/or extension
requests please contact us.
Thank you.
Sincerely,
��4VMJEt;m
Amanda Stone
amanda@serenityventuregroup.com
Cell: 651-308-9326
AGENDA ITEM
Item No.:
Date: April 23, 2018
Item Description: Approval of Hennepin County 2018 Special Event Permit
- Long Lake Rowing Crew
Presenter: Anna Carlson, City Clerk Agenda Consent Agenda
Section:
1. Purpose. The purpose of this action item is to approve the issuance of a 2018 Hennepin County
Water Patrol Special Event Permit for use of Long Lake by the Long Lake Rowing Crew.
2. Background. The Long Lake Rowing Crew (LLRC) is again requesting permission from the Water
Patrol for a Sheriff's Special Event Permit for use of Long Lake for regular rowing practice during the
2018 boating season. The Water Patrol standard procedure requires written approval by the affected local
government bodies prior to issuing such permits. Hours of operation are proposed to be similar to
previous years (see Exhibit A).
3. Public Comment. The City has not received any comments regarding this use.
4. Staff Recommendation. Staff recommends approval subject to the provisions stated in Orono's
previous years proposals: 1) no organized practice on Sundays, and 2) the activity shall not impede the
use of the Summit Park Beach facilities and access by the public.
COUNCIL ACTION REQUESTED
Motion to direct staff to send a letter to the Sheriff's Water Patrol approving issuance of the Special Event
Permit for the Long Lake Rowing Crew for the 2018 season subject to the above -noted conditions.
Exhibits
Exhibit A. LLRC Practice Times
Exhibit B. Water Patrol Special Event Permit Application
Exhibit C. City of Long Lake — Minutes Approving LLRC's use of Long Lake
Prepared By: AMC
Reviewed By: AMC
Approved By: 19bQ
LLRC practice times
Orono School Season:
Mon thru Thurs- 3:30-7:30 pm.
Saturdays 7-12noon.
Once Orono School District is out:
Mon thru Thurs 8-11 am, 3:30-7:30 pm. Sat 7-12 noon.
No organized coached practices on Fri or Sun.
H ENNEPI N COUNTY SII-IIIEII E FFS 3FFffC E
WATER PATROL UMT
1 r°r r •� r r r r r -r r�° r r gr r •� r rv�
The permit cannot be issued without the below items:
Written permission is required from the city or cities in which this event is to be held.
The insurance certificate must show Hennepin County as an additional insured. —j
The following information is necessary to insure the proper and accurate issuance of your permit.
Please complete this form in its entirety and return the original form to our office at 4141 Shoreline
Drive, Spring Park, MN 55384, at least thirty (39)Slays prior to your event. (Faxed/scanned copies
of the liability release and this application are not acceptable.)
Please PRINT or TYPE
NAME OF EVENT: C de? 1�-111a'112 W4'e- r0v"e .CSE -, '7
DATE(S) OF EVENT: O �L'+ ---'o
TIME(S) OF EVENT: M ov, �� � � V�1 4� Aww 1 3 �" S" s � a" d a �< �-
3 e Vtn � �®�.� �,��� y� C ec ' f tet'
EVENT LOCATION: (A diagram should be included for larger events.) et
Specific at& include start & finish locations
WAS THIS EVENT HELD LAST YEAR: YES 'K NO
SPONSORING ORGANIZATION: L FAfj L,2 ,2o ° � r{
CONTACT PERSON: An'y Jz� 1
DOB: '/ �l l "�- DL#: LL
ADDRESS: f"® 00K Sq a —L � S S � ?'
PHONE:
Street Address
6D S(50 I M 2-
Home
Work
City
Cell
E-MAIL ADDRESS: `O ^g a = "a%-V'M!2r 0. � % e
1-0
State Llp
Fax
EVENT WEB ADDRESS: VV L
PROPOSED EVENT ACTIVITIES: 4� r 'gym :I � 0
EVENT PARKING LOCATION: �rch. 3 �r�-,2n� o ��'��"� ,��
ESTIMATED ATTENDANCE: Participants Spectators El
PRIZES TO BE ISSUED:"
WILL ALCOHOLIC BEVERAGES BE SOLD?: YES [_1 NO g
WILL FOOD BE SOLD?: YES D NO
IF YES, WHAT TYPE:
WHAT (IF ANY) STRUCTURES DO YOU INTEND TO PLACE ON THE WATER / ICE:
WHAT EXTRA OR UNUSUAL HAZARD TO PARTICIPANTS OR NON -PARTICIPANTS WILL
BE INTRODUCED INTO THE EVENT AREA: —E> ---
WHAT TYPE AND NUMBER OF WATERCRAFT WILL BE PROVIDED BY THE SPONSORING
ORGANIZATION FOR SAFETY PURPOSES: 2 ^ 3 4" ®I-V � Z�< C_q54CA ePZ
WOULD YOU LIKE A WATER PATROL DEPUTY TO BE AT YOUR EVENT?
YES � NO If yes, the Water Patrol deputy /patrol boat does NOT count as a safety boat if requir
IF YES, HOW MANY DEPUTIES DO YOU RECOMMEND & WHY?
PLEASE DOTE: In order to he granted a pern-At for your event, the guid6ines given with your
appHicatnon must be ffol�owedl.
ate Signature Title
** Application must be signed.
** The named Organization shall, upon request by HCSO, submit applicable documentation (articles, bylaw:
resolutions or ordinances) that confirm the signatory's authority to sign and bind Organization as set forth
herein.
Put the number of boats if this is a fishing tournament — how many boats will be allowed to enter.
sem.=
C I T Y OF
LONG LAKE
MINUTES
CITY COUNCIL MEETING
March 20, 2018
CALL TO ORDER
The meeting was called to order at 6:30 pm.
Present: Mayor: Marty Schneider; Council: Michelle Jerde, Jahn Dyvik and Tom Skjaret
Staff Present: City Administrator: Scott Weske; Fire Chief: James Van Eyll; and City Clerk:
Jeanette Moeller
Absent: None
PLEDGE OF ALLEGIANCE
MAYOR'S COMMENTS - LONG LAKE NEWS, MEETING REVIEW AND UPDATES
Mayor Schneider offered the following comments and updates:
He congratulated the Orono High School boys hockey team and their coach, Will Sholz, for winning
their first ever Class A State Championship title. Also, the Orono High School girls hockey team
finished with their best season ever, losing in overtime in the sectional final to Breck, who went on
to win the State Championship. Council member Dyvik noted that the boys basketball team had lost
a sectional final but had a good season as well. Mayor Schneider congratulated athletes at Orono
High School.
On Thursday, April 19 beginning at 5:30 pm, the annual property tax open book meeting will be
held at City Hall to offer an opportunity for residents and property owners to meet with the Assessor
and talk about their property valuations.
Earth Day is April 22, and Mayor Schneider had heard that the Long Lake Waters Association will be
offering some type of community outreach activity alongside the Minnehaha Creek Watershed
District. More information will be provided as it becomes available.
A public input meeting will be held on April 24 regarding the Comprehensive Plan update project, at
which the public will be welcome to comment on everything from community design to character.
The Comprehensive Plan document is intended to serve as a guide for development for the next 20
to 30 year period. During the EDA meeting held prior to the Council meeting, consultant Barry Petit
had provided a presentation depicting and explaining the results of the recent design character
survey that was mailed to Long Lake properties. As a data point, close to 734 surveys were mailed
out, and 180 completed surveys were returned filled out by over 316 individual respondents,
representing close to a 25% return rate. The design character survey results will tie in to the
Comprehensive Plan update project and public input meeting on April 24.
Mayor Schneider expressed the community's gratitude to the Wayzata Police Department, Officer
Rose Lee, and Police Chief Mike Risvold, for presenting Long Lake's first, and hopefully annual,
Citizens Crime Prevention Seminar held last Wednesday, March 14 here at Long Lake City Hall. The
topics covered involved best practices to lessen the chances of becoming a crime victim in areas
City Council Minutes
March 20, 2018
Page 2
ranging from family, child, and senior safety; identify theft; cyber security; scams; and general
home security. There were approximately 15 people in attendance including Council member Jerde,
Planning Commission member and U of M Police Officer Charlie Miner, and Mayor Schneider. He
stated that extra brochures from the presentation are available at City Hall, and added that the
LMCC also recorded the seminar and the broadcast can be found online at Imcc-tv.org. The seminar
was funded by the Wayzata -Long Lake Crime Prevention Coalition. Mayor Schneider also thanked
City Clerk Moeller for helping publicize and assisting with arranging event logistics.
Mayor Schneider read aloud a prepared statement:
In a related matter from our last City Council meeting on March 6, late into the agenda, Item 11 was
introduced requesting $350 in support of possible fundraising for Wayzata Police Department sight
technology equipment. The motion did pass 4-1. After carefully reviewing the March 6 minutes,
LMCC video, and hearing from citizens and members of the public safety community, I felt
compelled as your Mayor to comment. During the course of discussion regarding this topic, fellow
Councilman Skjaret expressed some views which I feel are not shared by myself or our community
at large. I won't attempt to paraphrase Tom's comments which are contained in the minutes. I can
only express, in the strongest of terms, Long Lake's and my sincerest respect, admiration and
gratitude for the work Wayzata PD and other law enforcement and first responder agencies have
done in keeping Long Lake a safe community. These areas are not only limited to enforcement and
patrol work, but have assisted in numerous medical emergencies, areas of school safety, ordinance
input, locating missing individuals, high level drug interdiction, event policing, and the list goes on
and on, all making Long Lake a safer community. Long Lake is also proud to be home for police
officers and their families from at least four different agencies Policing is a highly dangerous job
every day, as we are all too aware from our loss of Officer Mathews last fall. Again, we are sincerely
grateful. We admire and respect your commitment to our community, Certainly my comments and
our gratitude extends to all public safety first responders in our community, Including fire and other
emergency agencies, knowing that helps make our community much better every day.
APPROVE AGENDA
A motion was made by Jerde, seconded by Dyvik, to approve the Agenda as presented. Ayes: all.
CONSENT AGENDA
Mayor Schneider asked that Consent Agenda Item B be removed for standalone discussion in order
for corrections to the March 6, 2018 City Council meeting minutes to be noted.
The Consent Agenda consisted of:
A. Approve Minutes of March 6, 2018 City Council Work Session
C. Receive Minutes of February 20, 2018 Economic Development Authority Meeting
D. Approve Vendor Claims and Payroll
E. Authorize the Hennepin County Sheriffs Office Water Patrol Unit to Issue a Seasonal Use
Permit to the Long Lake Rowing Crew for use of Long Lake in 2018
F. Accept the Resignation of Firefighter Jim Elder from the Long Lake Fire Department
G. Accept the Resignation of Firefighter Niel Giese from the Long Lake Fire Department
H. Approve Request by Audi Club North America to Conduct a Raffle Drawing on December
14, 2018 at Shavlik Financial
A motion was made by Dyvik, seconded by Jerde, to approve the Consent Agenda as amended.
Ayes: all.
Approve Minutes of March 6, 2018 City Council Meeting
AGENDA ITEM
Item No.: 8
Date: April 23, 2018
Item Description: Approval of Granicus Contract
Presenter: Ron Olson Agenda Consent Agenda
Section:
1. Purpose. To enter into a one year contract with Granicus for the streaming of and web
access on City meetings.
2. Background. In 2013 the City entered into a contract with Granicus to provide for web
streaming of City Council meetings. In addition to streaming services, Granicus also provides
online access to past meetings and allows indexing of the video. Since 2013 the city has begun
to stream Planning and Park Commission meetings. These meetings are also stored online are
available for public viewing.
Staff is currently looking for alternatives to Granicus for our streaming needs. However, in order
to insure that streaming and video retrieval can continue without interruptions, the contract with
Granicus needs to be extended for one year.
3. Cost. The annual cost for Granicus is $6,588.00. This is the same as the City has
previously been paying.
4. Funding. Funding for the video streaming and archiving of meetings is budgeted from the
City's Cable Fund and is included in the 2018 budget.
5. Staff Recommendation. Staff recommend approval of a one year contract with Granicus.
COUNCIL ACTION REQUESTED
Motion to approve a one-year contract with Granicus for web streaming and archiving city
meetings.
Exhibits
Exhibit A. Granicus Quote
Prepared By: iril
Reviewed By: 11)60,
Approved By: _bV
G G_R A N I C_U S
Quote Number: Q-27631
Quote Prepared On: 4/17/2018
Quote Valid Through: 5/4/2018
Payment Terms: Net 30
Start Date: 5/5/2018
End Date: 5/4/2019
ANNUAL SUBSCRIPTION FEE
Procurement Vehicle: Direct
In Support of: Orono, MN
Granicus Contact:
Name: Peter Dieterich
Phone: 720-613-8873
Email: peter.dieterich@granicus.com
Product Name
Invoice
Schedule
Quantity
Annual Total
Open Platform Suite
Annual
1 Each
$1,788.00
Government Transparency Suite
Annual
1 Each
$3,600.00
Granicus Encoding Appliance Software (GT)
Annual
1 Each
$1,200.00
TOTAL
$6,588.00
Product Name
Product Description
Open Platform Suite
Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and
index of archives. These are able to be published and accessible through a searchable viewpage.
Government
Government Transparency are the live in -meeting functions. Streaming of an event, pushing of
Transparency Suite
documents, indexing of event, creation of minutes.
Granicus Encoding
Granicus Encoding Appliance Software (GT) This includes the LiveManager Software solution where
Appliance Software
webcasts are started/stopped, agendas amended and indexed, votes and attendance recorded, and
(GT)
minutes created.
TERMS AND CONDITIONS
• Link to State & Local Terms: https://gr_anicus.co_m/i)dfs/Master Subscriptb0_Agreeme0t_pdf
• Payment terms: net 30
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the
subscription.
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is
the responsibility of Orono, MN to provide applicable exemption certificate(s).
• If submitting a Purchase Order instead of signing the quote, please include the following language: All pricing, terms
and conditions of quote Q-27631 are incorporated into this Purchase Order by reference.
Q-27631 : 4/17/2018
Page 1 of 2
G G -R A N I C -U S
Orono, MN
Signature:
Name
Title
Date:
Procurement Vehicle: Direct
In Support of: Orono, MN
Billing Information
Name:
Phone:
Email:
Address:
Q-27631 : 4/17/2018
Page 2 of 2
AGENDA ITEM
Item No.:
Date: April 23, 2018
Item Description: Accept Donation of Tickets to Orono Foundation for Education Gala
— Resolution
Presenter: Dustin Rief, Agenda Consent Agenda
City Administrator Section:
1. Purpose. To accept a donation of tickets for 5 employees and their guest, for employees that made
contributions in service during the Orono Public School lockdown on February 21, 2018.
2. Staff Recommendation. I recommend approval of a resolution accepting the donation of tickets for
the Orono School Foundation for employees specifically involved in the Orono Schools Lockdown event
on February 21. 2018
COUNCIL ACTION REQUESTED
Motion to approve Resolution accepting the donation of tickets for the Orono School Foundation for
employees specifically involved in the Orono Schools Lockdown event on February 21. 2018
Exhibits
Exhibit A. Gala Donation Email
Exhibit B. Resolution
Prepared By: 5b)R
Reviewed By: SM
Approved By: -TV
Dustin Rief
From:
Denny Walsh <ftkdenny@aol.com>
Sent:
Wednesday, April 11, 2018 10:40 AM
To:
Dustin Rief
Subject:
Gala donatioin
I am gifting to the city 10 tickets to the Education Foundation Gala on Satruray April 14th.
There will be tickets for 5 employees related to the lockdown incident and their spouses.
Thank you,
Denny Walsh
612.414.5055
Walsh.
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
RESOLUTION ACCEPTING A DONATION OF TICKETS
TO THE ORONO FOUNDATION
FOR EDUCATION GALA
WHEREAS, the City of Orono has received a donation of ten tickets from Dennis
WHEREAS, Dennis Walsh has designated these tickets to specifically be used by five
employees and their guests directly involved in the Orono Schools Lockdown on February 21,
2018.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of Orono, Minnesota
that the City acknowledges and accepts the donation of tickets for five employees and their
guests from Dennis Walsh for the Orono Foundation for Education Gala.
BE IT FURTHER RESOLVED, that the Orono City Council express its sincerest
gratitude and appreciation for the donation.
ADOPTED this 23rd day of April 2018 on a vote of ayes, nays, and
abstentions, by the City Council of the City of Orono, Minnesota.
Dennis Walsh, Mayor
ATTEST:
Anna Carlson, City Clerk
AGENDA ITEM
Item No.: 10
Date: April 23, 2018
Item Description: Appointment of 2018 Seasonal Employees
Presenter: Jason Goehring Agenda Consent Agenda
Parks and Golf Course Supervisor Section:
1. Purpose. The purpose of this action item is to gain Council approval of seasonal employees.
2. Background. The hourly pay is proposed to be $10.00-12.00 for the Golf Course Clubhouse
Attendants; $10-$15 for Parks and Golf Course Maintenance Employees, and $10-15 for Utilities
Maintenance Workers; and a pay range of $15.00-$20.00 for the Assistant Superintendent and
Clubhouse Manager. The Clubhouse Manager will be enrolled in the coordinated PERA plan.
All other seasonal employees will fall under the 6 month PERA Classification and are therefore
excluded from PERA membership.
3. Seasonal Employee Appointments and Candidates.
4. Staff Recommendation. I recommend approval to hire of the seasonal employees in Table 3.
COUNCIL ACTION REQUESTED
Motion to approve hiring the seasonal employee as in the list above.
Prepared By: JG
Reviewed By:
Approved By: -1)a
Name
Position
Wage
Remarks
($/hr)
Robert Howells
G.C. Clubhouse Manager
$19.00
Returnee
o N
Paul Tolzmann
G.C. Clubhouse Attendant
$12.00
Returnee
Rebecca Anderson
Utilities Maintenance Worker
$12.00
Returnee
d w N
Calvin Schmidt
Parks and Golf Maintenance
$11.00
Returnee
Marshall Hambro
G.C. Clubhouse Attendant
$12.00
Returnee
Diana Otrey
G.C. Clubhouse Attendant
$11.00
Returnee
c
William Fischer
G.C. Clubhouse Attendant
$10.00
Returnee
James Berg
G.0 Clubhouse Attendant
$10.00
New
a.
Marie Jorland
G.C. Clubhouse Attendant
$10.00
New
a,
�
Cody Dickhausen
Parks and Golf Maintenance
$10.00
New
Ronald Steffenhagen
Parks and Golf Maintenance
$10.00
New
Ed Kvam
Parks and Golf Maintenance
$11.00
Returnee
Requesting
Danielle Middendorf
G.C. Clubhouse Attendant
$10.00
New
Approval
4. Staff Recommendation. I recommend approval to hire of the seasonal employees in Table 3.
COUNCIL ACTION REQUESTED
Motion to approve hiring the seasonal employee as in the list above.
Prepared By: JG
Reviewed By:
Approved By: -1)a
Item No.: 11
Item Description: Leaf Street Project —Award
Date: April 23, 2018
Presenter: Adam Edwards Agenda Consent Agenda
Public Works Director/City Engineer Section:
1. Purpose. The purpose of this action item is to award the contract for the Leaf Street Project.
2. Background. At the March 22nd, 2017 Council Work Session the Council provided guidance on a
way forward for road maintenance funding and projects for the 2017 and 2018 construction seasons. At
the April 24th, 2018 council meeting, council provided direction to staff on roads to include in 2018
Street Maintenance Project which included Leaf Street. On July 24th, 2017 the Council approved the
engineering and design for the selected roads. City staff and Bolton and Menk then conducted surveying,
assessments and prepared draft designs for the subject roads. Draft plans were shared with residents at
the open house on December 13th, 2017. The draft plan and bid packet was approved for solicitation on
February 26r''. Bids were received on April 11'.
3. Scope of Work. The project consist of the mill and overlay of the bituminous pavement, select
subgrade corrections, and the replacement of the associated stormwater systems on Leaf Street.
4. Cost. The city received seven bids. The bid summary is at Exhibit A. The low bid is for $138,494.40
from Park Construction.
Who
Work
Cost
Status
Bolton
&Menk, Inc
Design and Bid Engineering Construction
Oversight
$ 20,000
Not to exceed
Park
Construction
Reclamation and Resurfacing of
$ 138,494
Pending award
Bolton
&Menk, Inc
Construction Oversight
Included in 2019
I Streets Proposal
Not to exceed
TOTAL
$ 158,494
$ 158,494
5. Funding. Funding for the project will come from a combination of the Municipal State Aid (MSA)
fund, stormwater fund, water fund and sewer fund.
Fund
Engr Estimate
As bid
Estimated EOY 2018 Fund Balance
MSA
$ 198,550
$ 143,457
$ 0
Stormwater
$ 13,250
$ 8,846
$ 1,410,101
Sewer and Water
$ 10,000
$ 6,192
$ 2,440,474
Total
$ 221,800
$ 158,494
* Assumes OCB project uses all available MSA Funds plus 5 years pull forward.
6. Timing.
Open Bids/ Award.................................................................................................. April, 2018
Construction..................................................................... Summer 2018
7. Staff Recommendation. Staff recommends award of the contract to Park Construction in the amount
of $138,494.40.
COUNCIL ACTION REQUESTED
Move to award the Leaf Street contract to Park Construction in the amount of $138,494.40.
Exhibits
Exhibit A. Bid Tab
Prepared By: �+
Reviewed By
Approved By: -TV
Contractor
Bid Amount
ark Construction
$
138,494.40
GMH Asphalt
$
143,462.17
Omann Contracting
$
148,147.09
Midwest Asphalt
$
149,318.50
Astech
$
153,400.10
Northwest Asphalt
$
161,342.20
Standard Contracting
$
239,932.06
CC Exhibit A
Bid Tab
City Of Orono
Leaf Street Project
Bid Date:
April 11, 2018 — 10:30
AGENDA ITEM
Item No.: 12
Date: April 23, 2018
Item Description: 2018 Stormwater Improvement Projects
Presenter: Adam T. Edwards, PE Agenda Consent Agenda
City Engineer/Director of Public Works Section:
1. Purpose. The purpose of this action item is to gain approval to proceed with the 2018 Stormwater
improvement projects and accept the proposal from Bolton and Menk (BMI) for engineering support.
2. Background. Each year the public works department works to repair and upgrade the City's
stormwater infrastructure. Inspections in 2017 identified a number of structures for repair or replacement.
Project Scope. Replace, repair or install new stormwater structures as listed below:
a. Carman Road — Replace storm sewer outlet
b. Orono Orchard Road — Replace storm sewer
c. Farview Lane — Replace multiple culverts and stabilize ravine
d. Turnham Road — Replace inlet and storm sewer outlet
e. Chevy Chase Drive — Replace culvert
f. North Arm Drive — Install drop structure on culvert and stabilize ravine
g. Fagerness Point Road — Replace inlet and storm sewer outlet
h. Park Lane — Install inlets and storm sewer
i. Casco Cove — Replace inlet and storm sewer outlet
j. Casco Circle — Replace inlet and storm sewer
k. Watertown Road — Install curb and gutter
4. Cost. BMI provided an estimate not to exceed $42,000 to perform engineering for the projects.
5. Funding. This project will be funded through the Stormwater Enterprise Fund. The Capital
Improvement Plan (CIP) budgeted $209,989 for general storm sewer improvement projects for 2018. The
EOY 2018 Fund balance is projected to be $1,410,101.
6. Staff Recommendation. I recommend that council accept the proposal from BMI and authorize staff
to being working begin the planning of the 2018 stormwater projects.
COUNCIL ACTION REQUESTED
Motion to accept the proposal from BMI for an amount not to exceed $42,000 for Stormwater engineering
and authorize staff to being working begin the planning of the 2018 Stormwater projects.
Exhibits
Exhibit A. BMI Proposal
Prepared By:
Reviewed By:
Approved By: -Sb9a
QBOLTON
& MENK
Real People. Real Solutions.
April 18, 2018
City of Orono
Attn: Adam Edwards
PO Box 66
Orono, MN 55323
RE: 2018 Drainage Improvements — Design and Bidding Services
Dear Adam:
2638 Shadow Lane
Suite 200
Chaska, MN 55318-1172
Ph: (952) 448-8838
Fax: (952) 448-8805
Bolton-Menk.com
As requested, we have prepared a scope of services and design fee estimate for the proposed 2018
Drainage Improvements Project. It is our understanding that the scope of the project will include the
following:
1. Carman Road — Replace storm sewer outlet
2. Orono Orchard Road — Replace storm sewer
3. Farview Lane — Replace multiple culverts and stabilize ravine
4. Turnham Road — Replace inlet and storm sewer outlet
5. Chevy Chase Drive — Replace culvert
6. North Arm Drive — Install drop structure on culvert and stabilize ravine
7. Fagerness Point Road — Replace inlet and storm sewer outlet
8. Park Lane — Install inlets and storm sewer
9. Casco Cove — Replace inlet and storm sewer outlet
10. Casco Circle — Replace inlet and storm sewer
11. Watertown Road — Install curb and gutter
Proposed Scope of Engineering Services
To assist the City with this improvement project, Bolton & Menk proposes the following scope of
services:
Topographic Survey— We will document existing conditions within the project areas as necessary.
Survey information to be obtained will include manholes, sewer, topography, and any other data pertinent
to improvements outlined above. This work will include research for existing easements within project
areas.
Wetland Delineation and Watershed Permitting — We will delineate wetlands as necessary and coordinate
delineation approvals with reviewing agencies. We will also submit necessary documents for Minnehaha
Creek Watershed District permitting and coordinate permit approvals. Documents may include
construction plans, specifications, and stormwater runoff analysis as necessary for connections to
wetlands, lakes, and l5t order streams.
Sta, f Design Meetings — Our team will work with City staff to develop the scope of the project and to get
input on design details. The goal of these meetings is to ensure that the project is designed consistent
with City standards and that the City's maintenance practices and operations are considered throughout
the design process.
H:\ORNO\2018 New Projects\Fee Estimate - 2018 Drainage Improvements.docx
Bolton & Menk is an equal opportunity employer.
2018 Drainage Improvements
April 18, 2018
Page 2
Detailed Design and Bidding — Once the final scope of the project is determined, Bolton & Menk will
prepare detailed plans and specifications for the project. This work will include coordination with private
property owners as needed. Upon authorization, the project will be advertised for competitive bids.
Bolton & Menk will administer the bidding process and will ultimately make recommendations to the
City Council about awarding the project.
Fee Estimate
Based on the scope of services described above, we propose a not -to -exceed fee of $42,000 to be billed on
an hourly basis. Once the Construction Contract is awarded, Bolton & Menk will prepare a separate
scope and fee estimate for construction phase services.
Additional miscellaneous work identified during plan development will be coordinated with the City.
This work will be completed at our normal hourly rates. Fee listed above does not include work for
preparation of new easement documents or coordination in obtaining new easements.
Please let me know if you have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
-1) ---Q ? 71
David P. Martini, P.E.
Principal Engineer
H:\ORNO\2018 New Projects\Fee Estimate - 2018 Drainage Improvements.docx
Bolton & Menk is an equal opportunity employer.
AGENDA ITEM
Item No.: 13
Date: April 23, 2018
Item Description: Public Works Maintenance Worker Compensation Adjustment
Presenter: Adam T. Edwards Agenda Consent Agenda
Public Works Director/City Engineer Section:
1. Purpose. The purpose of this action item is to gain approval to adjust Maintenance Worker
Brian Clark's compensation.
2. Background. The City of Orono hired Mr. Brian Clark as a Maintenance Worker in June of
2017 at Step 2. Since his hire Brian has completed both the Water and Sanitary Licensing
requirements which are key milestones for an Orono Maintenance Worker. In addition, he has
proven himself as a motivated, quick learning employee as well as a highly competent equipment
operator.
3. Requested Adjustment. Achievement of utility licensure is a key indicator of an employees
increased value to the department and City. Due to Brian's water and sewer licensure his wages
should be adjusted to Grade 7 — Step 3.
4. Staff Recommendation. In light of his value to the department and City, I strongly
recommend his wages be adjusted accordingly to Grade? — Step 3 effective April 23rd, 2018.
COUNCIL ACTION REQUESTED
Motion to adjust Brian Clark's wages to Grade 7 — Step 3.
Prepared By: /
Reviewed By: JS)�a
Approved By: -19a
AGENDA ITEM
Item No.: 14 Date: April 23, 2018
Item Description: Old Crystal Bay Road (CSAH 112-CSAH 6) Tree
Trimming/Removal
Presenter: Adam T. Edwards, PE Agenda Consent Agenda
Public Works Director/City Engineer Section:
1. Purpose. The purpose of this action item for council to authorize staff to enter into tree trimming/
removal contract in preparation for the Old Crystal Bay Road Project.
2. Background. City, School and contract engineering staff have finalized the OCB designs based on
the design layout approved by the Council in January. The design has been approved by State Aid and
the bid solicitation pack is being finalized for advertisement with bid opening date of May 23rd
In order to ensure that the utility and road construction portions of the project can start once school is
out for the summer, some preliminary work needs to be completed in the month of May. The
reconfiguration of the road layout requires the overhead utilities to be moved by Xcel and prior to that
numerous trees need to be removed. Therefore the City will be soliciting quotes for tree removal
separate from the main project bid package. As the next council meeting is not until May 14th, staff is
requesting an exception to the normal staff approval limit to allow staff to accept a quote and authorize
work before then. Ideally we will get the tree trimming done in the beginning of May followed by the
utility move in the later part of May and be ready for construction at the beginning of June.
3. Scope. The work will consist of tree removal and trimming throughout the corridor in preparation for
utility moves required to facilitate the construction of the new road.
4. Cost. The tree work is not expected to exceed $50,000.
5. Funding. The tree trimming will be funded by the MSA fund.
6. Timing. Timing for the overall project is laid out below.
April -May 2018
Solicit Bids
May 2018
Tree removals and utility moves
May 14th, 2018
Cooperative agreement approval, MSA Fund Resolution Approval
May29rd , 2018
Award
Jun -Sep 2018
Construction of Phase 1
Jun -Sep 2019
Construction of Phase 2 - If needed
COUNCIL ACTION REQUESTED:
Move to authorize the City Engineer to select at qualified tree contractors through a competitive quote
process and authorize commencement of work for an amount not to exceed $50K.
Prepared By: Reviewed By: Approved By: -Sb96Z
AGENDA ITEM
Item No.: 15
Date: April 23, 2018
Item Description: Long Lake Fire Department — 2017 Annual Report
Presenter: James Van Eyll, Agenda Presentation
Long Lake Fire Chief Section:
1. Purpose. The purpose of this item is for presentation of the 2017 Annual Report for Long Lake Fire
Department.
Exhibits
Exhibit A. Presentation
Prepared By: James Van Eyll
Reviewed By: -1V
Approved By: -1ja
2017
nnual Report
Serving the Communities of Long Lake, Medina and Orono
With Pride and Professionalism
Mission Statement
Our mission is to enhance the quality of life and
unique character of our protection area by
providing excellent community risk reduction,
fire and rescue services through prevention,
education, preparedness and response.
Vision Statement
Our accomplishments are based on our
commitment to protect the lives and property
of all persons within our community, and to
convey this commitment in a professional
manner. We support education, training and
skill development and intend to use these
opportunities to further enhance the quality
of life of our citizens and visitors.
Value Statement
We embrace our fire service
responsibilities to our community through
R.I.TE Values - Respect, Integrity,
Teamwork and Excellence.
R.I.T.E. Values - Respect, Integrit
Teamwork, Excellence
• Respect: We recognize the contributions and unique
value of each individual employee, customer, and
partner.
• Integrity: We conduct all of our activities honestly and
objectively. We accept responsibility for our
decisions/actions.
• Teamwork: We achieve our goals by working together
through cooperation, communication, service, and
commitment.
• Excellence: We strive to be the best in everything we
do with dedication to quality, efficiency, innovation,
and continuous learning.
Leadership
CURRENT OFFICERS
➢ Chief —James Van Eyll
➢ Assistant Chief —John Hall
➢ Deputy Chief of Administration — DJ woman
➢ Battalion Chief — Shane Gardner
➢ Deputy Chief of Training — Cody Farley
➢ Fire Captain — Kelly Shaughnessy, Chris Adams,
Ryan Gonsior & Phil Steahl
➢ Fire lieutenant —John Paszkiewicz
Deputy Chief of Administration
Organization Chart
Secretary
Fire Chief
Assistant Chief
Battalion Chief
Building and Apparatus Coordinator
Assistant Building and Apparatus Coordinator
SCBA Coordinator
QuarterMaster
Fire Lieutenant
Firefighter
Fire Lieutenant
Firefighter
Fire Lieutenant
Firefighter
Fire Lieutenant
Firefighter
Fire Lieutenant
Firefighter
Def
Training Assistant
EMS Coordinator
Current Membership
• 46 active members (1 on Military LOA and 1 c
personal LOA)
All members are currently or will be:
Firefighter I or II State Certified
First Responder or EMT Certified
HazMat Operations Certified
Years of Service
,.l_IS 1,e
Members Who Retired in 2017
• We didn't have a retirement in 2017
• We did have a few who resigned
2017 New Probationary Members
• Thom Brown
• Ben Rasmuson
• Ben Veach
• Chris Rhea
• Richelle Opay
Members Who Came Off
Probationary Status in 2017
• Ryan Hoster
• Blair Mileski
• Joshua Grady
• Bryan Frank
• Demetrous Few
Station 1 Facilities and Equipment
• Station 1 — 340 Willow Drive N
Built in 2002
• E11— 2004 Kenworth/Pierce Engine
E12 —1990 Spartan/General Engine
R12 — 2003 Sterling Heavy Rescue
T11— 2009 Freightliner/Midwest Fire Tanker
U11-1998 Ford F350 Grass Rig/Utility
U13 — 2001 Dodge Ram 1500 Chief's Vehicle/Utility
• U14 — 2013 Polaris ATV
• CMD1 — 2013 Chevrolet Tahoe Chief Vehicle
• CMD2 — 2012 Ford Explorer Duty Officer Vehicle
• B11— 2004 26' Lake Assault Boat
Station 2 Facilities and Equipment
• Station 2 — 3770 Shoreline Drive
Built i n 2004
• E21— 2003 International/Pierce Engine
• R21— 2003 Ford F550 Rescue/Mini Pumper
• U21— 2000 Ford F250 Grass Rig/Utility
• T12 — 2001 Sterling/Midwest Fire Tanker
2017 Emergency Call Activity
Incident Type
Long
Lake
Medina
Orono
Mutual
Aid
Total
1 Fire
3
1
10
9
23
2 Overpressure Rupture,
Explosion, Overheat (No Fire)
0
0
0
0
0
3 Rescue & Emergency Medical
Service Incident
17
5
65
1
88
4 Hazardous Condition (No Fire)
13
2
56
1
72
5 Service Call
5
1
20
2
28
6 Good Intent Call
6
8
83
3
100
7 False Alarm & False Call
5
2
64
0
71
8 Severe Weather & Natural
Disaster
0
0
0
0
0
9 Special Incident Type
0
0
1
0
1
Total Incident Count:
49
19
299
16
383
Emergency Call Breakdown
Incident Type
2017
2016
2015
2014
2013
1 Fire
23
39
27
24
28
2 Overpressure Rupture,
Explosion, Overheat(no fire)
0
1
0
1
2
3 Rescue & Emergency Medical
Service Incident
88
87
106
75
78
4 Hazardous Condition (No Fire)
72
64
71
55
81
5 Service Call
28
21
17
9
21
6 Good Intent Call
100
110
100
100
104
7 False Alarm & False Call
71
87
90
85
110
8 Severe Weather & Natural
Disaster
0
1
2
4
2
9 Special Incident Type
1
0
0
0
0
Total Incident Count:
383
410
413
353
426
2017 Mutual Aid
Auto -Aid given 3 times
• Auto -Aid received 4 times
• Mutual
Aid
given 13
times
Mutual
Aid
received
9 times
Average Response Time for all Calls
District
Average
Response
Time
Long Lake
0:06:27
Medina
0:07:09
Orono
0:06:19
Mutual Aid
0:19:07
All
0:06:54
Responders Per Incident
• We had on average 12.19 members respond per
call.
• We had on average 10.00 members respond to calls
that happened from 06:00 to 18:00, daytime
responses.
• 54% of our calls happen between the hours of 0600
to 1800
Call Hours per City in 2017
District
Hours
% of
Total
Long Lake
715
13.03%
Medina
197
3.59%
Mutual Aid
469
8.54%
Orono
4108
74.84%
Total
5489
100%
LLFD Training Goals for 2017
• Hwy 12 Training
• Backseat Crew Training
• FF Leading Training
• Outside Agency Training
• Leadership/New Officer Training
• Online Training and Access to Training
Records
LLFD Goals for 2017
• Boat 11 on the Water
• LLFD Clothing SOP
• Mentorship Program
• Volunteer Hour SOP
• Automation of Percentages
LLFD Training Goals for 2018
• Boat / Dock Training
• Hours of training and not number of nigh
• Train with new engine
• New driver training
Live burn training
0
0
0
0
0
LLFD Goals for 2018
Review call data to compare staffing models
Review SOP on uniforms
Quality of service understanding
Physical fitness program
Fitness room at Station 2
and measure
Top Responders Station 1
• Tom Aldrich 80.27%
• Kelly Shaughnessy 64.97%
• Jim Elder 64.29%
• Pat Cotton 56.80%
• Blair Mileski 48.30%
Top Responders Station 2
• Scott Spinks 76.38%
• Phil Steahl 56.28%
Shane Gardner 54.77%
Chris Adams 54.27%
Derek Lee 52.26%
Top Training Attendance
for Station 1
Tom Aldrich 110 hours
Cody Farley 110 hours
John Pazkiewicz 103 hours
Ryan Hoster 91 hours
Jim Elder 88 hours
Top Training Attendance
for Station 2
Chris Adams 117 hours
Doug Johnson 116
Shane Gardner 109 hours
Scott Spinks 100 hours
Phil Steahl 96 hours
Calls by Day of the Week
Days of the week
Calls by Month of the Year
Calls by Month
JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER
0
0
0
0
0
0
2017 Team Activity
Fire Department Boot Hockey Tournament
Fight for Air Climb American Lung Association
Chili Cook -off
Twin Cities Race for the Cure
Maple Plain Water -ball
OPD vs. LLFD Softball
Bell Ringing for the Salvation Army
2018 Save the Dates
Pancake Breakfast April 15tH
• LLFD Memorial 5K July 28 t"
• Fire Prevention Open House October
0 SBB Toy and Food Drive December 1St
9
AGENDA ITEM
Item No.: 16
Item Description: First Quarter Financial Report
Date: April 23, 2018
Presenter: Ron Olson Agenda City Administrator's
Finance Director Section: Report
1. Purpose. The purpose of this item is to provide the Council with year to date General Fund Budget
Information. This is for informational purposes only and no action is required.
COUNCIL ACTION REQUESTED
No Action is required.
Exhibits
Exhibit A. First Quarter Budget Memo
Prepared By: jg1W
Reviewed By: -Tgx
Approved By: -Sb9a
To: Mayor and Council
From: Ron Olson, Finance Director
Subject: Budget Update
Date: April 23, 2018
Attachments:
1. Revenue Summary
2. Revenue Detail
3. Revenue Graph
4. Expenditure Summary
5. Expenditure Detail (Unadjusted)
6. Investments
7. Vendor Payment Listing
The first quarter General Fund year to date budget to actual comparisons are included with this
memo. They are as of the end of March which represents 25% of the year. Revenues are
currently at 17.9% of budget with expenditures at 22.5% of budget.
General Fund Revenues
The low revenue percentage is normal for the first quarter. The timing of revenue streams
account for the low revenue percentage for the quarter. The first property tax receipts,
representing 53.2% of the budget, will not be received until June. Various state grants (Other
Governmental) will also not be received until later in the year. For comparison purposes, 2016
and 2017 1St quarter revenues were at 16.5% and 14.2% of budget. Both years ended with
revenues exceeding their budgets. A revenue graph is included to illustrate the typically low 1St
quarter revenues.
Building related revenues are off to a strong start in 2018. Building Permits are currently at
48.2% of budget; Mechanical Permits are at 40.6%; and Plan Check/Site Exam Fees are at
41.5%. These three line items will easily exceed budget for the year. The major reason for this
are permit fees paid by the Orono School District. Fees paid by the district represent 35% of the
building related revenues. The follow table compares the number of permits issued in 2018
compared to 2017. Permit revenue is based on the value of the work being performed, so the
number of permits issued is not a direct indication of permit revenue. However, it is definitely
worth noting the new home permits have increased by 38% with total permits increasing 27%.
March
YTD
New home
Total permits
Zoning
New Home
Total permits
Zoning
2018
5
161
12
18
374
28
2017
5
118
7
13
295
36
Budget Update
April 20, 2018
Page 2
General Fund Expenditures
At 22.5%, the overall expenditure amounts are on target for the year. Although some
adjustments have been made, the expenditure statement should be view as non -adjusted. Most of
the adjustments that have been made are to include the portion of the first payroll of April which
is for compensation earned in March. The Mayor and Council Department is at 35.72%; this is
the result of the timing of payments for memberships. Law and Legal Services are trending over
budget at 30.32%. This is the result of a higher than normal use of the City Attorney in
Personnel matters, an increase in the amount of ordinance amendments, and a lawsuit that the
City is named in. Central Services is at 35.17% at this time. This is higher than anticipated, but
many of this department's line items are not evenly spent over the course of the year. The 2nd
quarter will provide a much clearer picture of this department. Special Services is at 36.8% of
budget. This is a result of the high level of building activity and will be offset by increased
revenue as these charges are rebilled to the property's receiving the services.
Investments
A listing of the City's investment portfolio is included for your review. Interest earned through
3/31/2018 is $52,800.67. This compares to $44,480.46 during the first quarter of 2017. The
interest earnings do not include any adjustments for the current market value of the portfolio.
In summary, the overall General Fund budget is looking good through the 1 st quarter. Revenues
are at 17.9% of budget. While this is little lower than in the past few years, they are still
projected to end the year at budgeted levels. Overall expenditures are on track to be at budgeted
levels, however some individual departments show signs of being over budget.
Attachment 1 - Revenue Summary
City of Orono
Revenue Summary with Comparison to Budget
For the 3 Months Ending March 31, 2018
Source
March 31
2018
Budget
Balance
Percent
Taxes
-
4,355,050
4,355,050
0.00%
Licenses & Permits
213,537
466,650
253,113
45.76%
Other Governmental
4,334
240,220
235,886
1.80%
Charges for Service
1,191,698
2,791,480
1,599,782
42.69%
Fines
18,237
80,100
61,863
22.77%
Miscellaneous
-
1,500
1,500
0.00%
Golf Course
377
176,000
175,623
0.21%
Interest
92
54,500
54,408
0.17%
Other Sources & Transfers
38,321
27,900
(10,421)
137.350o
1,466,596
8,193,400
6,726,804
17.90%
CITY OF ORONO Attachment 2 - Revenue Detail
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2018
GENERALFUND
PERIOD MARCH 31, 2018 BUDGET UNEARNED PCNT
TAXES
101-31010
CURRENT AD VALOREM TAXES
.00
.00
4,345,050.00
4,345,050.00
.0
101-31020
DELINQUENT AD VALOREM TAXES
.00
.00
10,000.00
10,000.00
.0
101-31040
FISCAL DISPARITIES
.00
.00
.00
.00
.0
101-31050
PERSONAL PROPERTY TAX
.00
.00
.00
.00
.0
101-31060
FORFIETED TAX SALE APPORTIONMT
.00
.00
.00
.00
.0
101-31070
RENT CREDIT
.00
.00
.00
.00
.0
101-31900
PENALTIES AND INTEREST -TAXES
.00
.00
.00
.00
.0
TOTAL TAXES
.00
.00
4,355,050.00
4,355,050.00
.0
LICENSES & PERMITS
101-32100
BUSINESS LICENSES
.00
.00
7,000.00
7,000.00
.0
101-32110
BEER & LIQUOR LICENSES
.00
.00
.00
.00
.0
101-32120
CIGARETTE LICENSES
155.00
155.00
400.00
245.00
38.8
101-32130
COMMERCIAL DOCK LICENSES
.00
.00
.00
.00
.0
101-32140
SET UP LICENSES
.00
.00
.00
.00
.0
101-32150
SEPTIC LICENSES
.00
.00
.00
.00
.0
101-32170
GARBAGE HAULERS LICENSES
.00
.00
1,100.00
1,100.00
.0
101-32180
OTHER BUSINESS LICENSE/PERMIT
3,430.00
3,430.00
5,400.00
1,970.00
63.5
101-32230
DOG LICENSES
200.00
200.00
.00 (
200.00)
.0
101-32240
DOG LICENSES
50.00
50.00
.00 (
50.00)
.0
101-32510
BUILDING PERMITS
178,805.93
178,805.93
371,000.00
192,194.07
48.2
101-32520
ZONING PERMIT
50.00
50.00
1,750.00
1,700.00
2.9
101-32530
MECHANICAL/SEPTIC/OTHER
22,307.94
22,307.94
55,000.00
32,692.06
40.6
101-32590
PLUMBING PERMIT
8,538.57
8,538.57
25,000.00
16,461.43
34.2
TOTAL LICENSES & PERMITS
213,537.44
213,537.44
466,650.00
253,112.56
45.8
OTHER GOVERNMENTS
101-33220
FEDERAL GRANT-EMRGNCY PREP
.00
.00
.00
.00
.0
101-33390
FEDERAL GRANT -OTHER
.00
.00
.00
.00
.0
101-33410
HACAAID
.00
.00
.00
.00
.0
101-33415
MARKET VALUE CREDIT
.00
.00
.00
.00
.0
101-33420
POLICE STATE AID
.00
.00
200,000.00
200,000.00
.0
101-33430
POLICE TRAINING REIMBURSEMENT
.00
.00
23,000.00
23,000.00
.0
101-33440
MUNICIPAL STATE AID -STREETS
.00
.00
.00
.00
.0
101-33450
LOCAL GOVERNMENT AID
.00
.00
.00
.00
.0
101-33460
PERA STATE AID
.00
.00
7,220.00
7,220.00
.0
101-33490
STATE GRANT -OTHER
4,333.69
4,333.69
10,000.00
5,666.31
43.3
101-33610
COUNTY GRANT -RECYCLING
.00
.00
.00
.00
.0
101-33690
COUNTY GRANT -OTHER
.00
.00
.00
.00
.0
101-33800
OTHER GRANTS/AIDS
.00
.00
.00
.00
.0
101-33890
GRANTS/AIDS FROM OTHER GOVTS
.00
.00
.00
.00
.0
TOTAL OTHER GOVERNMENTS
4,333.69
4,333.69
240,220.00
235,886.31
1.8
FOR ADMINISTRATION
USE ONLY
25 % OF THE FISCAL YEAR HAS
ELAPSED
04/19/2018 11:02PM
PAGE: 1
CITY OF ORONO Attachment 2 - Revenue Detail
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2018
GENERALFUND
PERIOD MARCH 31, 2018 BUDGET UNEARNED PCNT
CHARGES FOR SERVICES
101-34200
ADMINISTRATIVE CHARGES FOR SVC
.00
.00
80,000.00
80,000.00
.0
101-34210
GENERAL TAXABLE SALES/SERVICE
110.41
110.41
1,000.00
889.59
11.0
101-34220
ASSESSMENTS SEARCHES
20.00
20.00
300.00
280.00
6.7
101-34230
FILING FEES-ELECTIONS/PLATS
50.00
50.00
4,000.00
3,950.00
1.3
101-34410
PLAN CHECK/SITE EXAM FEES
78,855.84
78,855.84
190,000.00
111,144.16
41.5
101-34420
COND USE -VARIANCE -DEV FEES
5,525.00
5,525.00
10,000.00
4,475.00
55.3
101-34430
ENGINEERING & LEGAL FEES
.00
.00
40,000.00
40,000.00
.0
101-34440
BLDG PERMITS -MAIL IN FEES
224.00
224.00
700.00
476.00
32.0
101-34450
ON-SITE SEPTIC PROGRAM FEES
45,135.00
45,135.00
44,500.00 (
635.00)
101.4
101-34460
COOP AGREEMENT -INSPECTION
.00
.00
20,000.00
20,000.00
.0
101-34610
COOP AGREEMENT -POLICE
1,013,307.00
1,013,307.00
2,308,830.00
1,295,523.00
43.9
101-34620
COOP AGREEMENT -ANIMAL CONTROL
.00
.00
.00
.00
.0
101-34630
POLICE SPECIAL SERVICES
41,220.00
41,220.00
80,000.00
38,780.00
51.5
101-34640
FALSE ALARM FEES
.00
.00
2,000.00
2,000.00
.0
101-34650
POLICE REPORTS
394.00
394.00
850.00
456.00
46.4
101-34670
POLICE RESERVE RECEIPTS
.00
.00
300.00
300.00
.0
101-34680
EXPLORERS PROGRAM
87.00
87.00
.00 (
87.00)
.0
101-34781
OFF LEASH ANNUAL PASS
6,770.00
6,770.00
10,000.00
3,230.00
67.7
101-34810
COOP AGREEMENT -PUBLIC WORKS
.00
.00
3,000.00
3,000.00
.0
101-34815
INTERDEPARTMENTAL SERVICES -PW
.00
.00
.00
.00
.0
101-34820
RECYCLING PROGRAM FEES
.00
.00
.00
.00
.0
TOTAL CHARGES FOR SERVICES 1,191,698.25 1,191,698.25 2,795,480.00 1,603,781.75 42.6
FINES
101-35104
OTHER FINES
.00
.00
.00
.00
.0
101-35105
ADMIN CITATIONS
5,354.20
5,354.20
.00 (
5,354.20)
.0
101-35400
COURT FINES
12,882.65
12,882.65
80,000.00
67,117.35
16.1
101-35410
DRUG TASK FORCE
.00
.00
.00
.00
.0
101-35420
DOG IMPOUND FEES
.00
.00
100.00
100.00
.0
101-35620
ADMINISTRATIVE 30% SHARE
.00
.00
.00
.00
.0
TOTAL FINES
18,236.85
18,236.85
80,100.00
61,863.15
22.8
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/19/2018 11:02PM PAGE: 2
CITY OF ORONO Attachment 2 - Revenue Detail
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2018
GENERALFUND
PERIOD MARCH 31, 2018 BUDGET UNEARNED PCNT
MISCELLANEOUS
101-37699
UTILITY PENALTIES
.00
.00
1,500.00
1,500.00
.0
101-37910
GREEN FEES
( 45.00) (
45.00)
110,000.00
110,045.00
.0
101-37920
RENTAL -GOLF CARTS & CLUB
.00
.00
49,000.00
49,000.00
.0
101-37930
BEER SALES
.00
.00
8,000.00
8,000.00
.0
101-37935
POP SALES
.00
.00
.00
.00
.0
101-37940
CONCESSIONS -TAXABLE
.00
.00
6,000.00
6,000.00
.0
101-37950
CONCESSIONS -NONTAXABLE
.00
.00
.00
.00
.0
101-37960
GOLF BALL SALES
.00
.00
.00
.00
.0
101-37970
PRO SHOP -TAXABLE
.00
.00
3,000.00
3,000.00
.0
101-37980
PRO SHOP -NONTAXABLE
.00
.00
.00
.00
.0
101-37985
GOLF COURSE PRINTS
.00
.00
.00
.00
.0
101-37990
OTHER GOLF COURSE RECEIPTS
422.35
422.35
.00 (
422.35)
.0
101-37999
CASH OVER/SHORT
.00
.00
.00
.00
.0
TOTAL MISCELLANEOUS
377.35
377.35
177,500.00
177,122.65
.2
OTHER SOURCES & TRANSFERS IN
101-39310
INTEREST ON INVESTMENTS
.00
.00
54,000.00
54,000.00
.0
101-39315
INVESTMENT DISCOUNTS/PREMIUMS
.00
.00
.00
.00
.0
101-39350
INTEREST -NOW ACCOUNT
91.71
91.71
500.00
408.29
18.3
101-39610
MISCELLANEOUS REVENUE
1,266.92
1,266.92
3,000.00
1,733.08
42.2
101-39620
RENT INCOME
1,350.00
1,350.00
5,400.00
4,050.00
25.0
101-39630
CONTRIBUTIONS & DONATIONS
2,500.00
2,500.00
.00 (
2,500.00)
.0
101-39640
REFUNDS & REIMBURSEMENTS
16,037.17
16,037.17
500.00 (
15,537.17)
3207.4
101-39650
PAYMENTS IN LIEU OF TAXES
.00
.00
.00
.00
.0
101-39670
SALE OF LAND
.00
.00
.00
.00
.0
101-39680
SALE OF EQUIPMENT
17,166.97
17,166.97
15,000.00 (
2,166.97)
114.5
101-39920
RESIDUAL EQUITY TRANSFERS IN
.00
.00
.00
.00
.0
TOTAL OTHER SOURCES & TRANSFERS IN
38,412.77
38,412.77
78,400.00
39,987.23
49.0
TOTAL FUND REVENUE 1,466,596.35 1,466,596.35 8,193,400.00 6,726,803.65 17.9
NET REVENUE OVER EXPENDITURES 1,466,596.35 1,466,596.35 8,193,400.00 6,726,803.65 17.9
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/19/2018 11:02PM PAGE: 3
120%
100%
80%
60%
40%
20%
05'. L" 0 4
City of Orono
YTD Revenues 6-30-2016
Q1 Q1 Q1 Q1 Q1 Q2 Q2 Q2 Q2 Q2 Q3 Q3 Q3 Q3 Q3
2014 2015 2016 2017 2018 2014 2015 2016 2017 2018E 2014 2015 2016 2017 2018E
a Attachment 3
I
-MMIL-MIM A L-
YE YE YE YE YE
2014 2015 2016 2017 2018E
City of Orono
Expenditure Summary with Comparison to Budget
For The 3 Months Ending March 31, 2017 - 18
rtment
March 31
Quarter
Budget
2017
Percent
Annual
Dec 31
Percent
Mayor & Council
33,100
85,150
38.87%
87,530
102.80%
Administration
92,087
297,150
30.99%
319,946
107.67%
Elections
-
3,160
0.00%
2,393
75.73%
Assessing
43,000
180,000
23.89%
176,166
97.87%
Finance Department
81,059
323,670
25.04%
301,438
93.13%
Law/Legal Services
30,852
104,000
29.67%
120,115
115.50%
Central Services
103,811
265,900
39.04%
293,017
110.20%
Human Services
-
12,400
0.00%
11,099
89.51%
Police Department
1,029,202
4,236,760
24.29%
4,038,334
95.32%
Fire Protection
108,184
397,000
27.25%
400,547
100.89%
Building & Zoning
180,863
762,470
23.72%
726,625
95.30%
Engineering
2,075
20,000
10.38%
54,476
272.38%
Public Works
135,317
499,825
27.07%
486,903
97.41%
Parks
12,957
116,469
11.12%
117,380
100.78%
Golf
33,205
172,670
19.23%
182,545
105.72%
Special Services
6,190
95,750
6.46%
138,711
144.87%
Special Projects
7,225
40,990
17.63%
57,924
141.31%
Transfer to Other Funds
93,750
375,000
25.00%
926,642
247.10%
1,992,877
7,988,364
24.95%
8,441,791
105.68%
Attchment 4 - Expenditure Summary
Adjusted
March 31
2018
Budget
Balance
Percent
30,424
85,165
54,741
35.72%
76,071
324,184
248,113
23.47%
-
25,552
25,552
0.00%
15,167
182,000
166,833
8.33%
76,068
331,926
255,858
22.92%
33,963
112,000
78,037
30.32%
91,024
258,800
167,776
35.17%
-
12,400
12,400
0.00%
953,292
4,369,035
3,415,743
21.82%
97,341
390,000
292,659
24.96%
164,293
739,729
575,436
22.21%
3,702
15,000
11,298
24.68%
108,710
525,893
417,183
20.67%
32,301
173,136
140,835
18.66%
26,496
172,831
146,335
15.33%
35,241
95,750
60,509
36.81%
-
-
-
N/A
95,000
380,000
285,000
25.00%
1,839,093
8,193,401
6,354,308
22.45%
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2018
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
101-41110-101
FULL-TIME EMPLOYEES REGULAR
4,550.04
4,550.04
18,200.00
13,649.96
25.0
101-41110-122
FICA
348.06
348.06
1,392.00
1,043.94
25.0
101-41110-151
WORKER'S COMP INSURANCE PREM
.00
.00
73.00
73.00
.0
101-41110-301
AUDITING AND ACCT'G SERVICES
.00
.00
.00
.00
.0
101-41110-433
MEMBERSHIPS
22,150.75
22,150.75
64,000.00
41,849.25
34.6
101-41110-437
TRAINING & DEVELOPMENT
.00
.00
500.00
500.00
.0
101-41110-439
MEETING EXPENSES
151.20
151.20
1,000.00
848.80
15.1
101-41110-489
OTHER MISCELLANEOUS CHARGES
.00
.00
.00
.00
.0
TOTAL MAYOR & COUNCIL
27,200.05
27,200.05
85,165.00
57,964.95
31.9
ADMINISTRATION
101-41300-101
FULL-TIME EMPLOYEES REGULAR
59,970.35
59,970.35
220,378.52
160,408.17
27.2
10141300-102
FULL-TIME EMPLOYEES OVERTIME
.00
.00
1,300.00
1,300.00
.0
10141300-103
PART-TIME EMPLOYEES
.00
.00
.00
.00
.0
101-41300-104
TEMPORARY EMPLOYEES REGULAR
2,472.25
2,472.25
10,500.00
8,027.75
23.6
101-41300-111
OTHER
.00
.00
.00
.00
.0
101-41300-121
PERA
4,497.76
4,497.76
16,626.00
12,128.24
27.1
101-41300-122
FICA
4,633.99
4,633.99
17,762.00
13,128.01
26.1
101-41300-135
CITY BENEFIT CONTRIBUTION
8,858.25
8,858.25
37,920.00
29,061.75
23.4
101-41300-142
UNEMPLOYMENT BENEFIT PAYMENTS
.00
.00
.00
.00
.0
101-41300-143
OPEB EXPENSE
.00
.00
.00
.00
.0
101-41300-151
WORKER'S COMP INSURANCE PREM
.00
.00
1,397.00
1,397.00
.0
101-41300-208
BOOKS & PERIODICALS
100.75
100.75
300.00
199.25
33.6
101-41300-319
PROFESSIONAL SERVICES
1,135.00
1,135.00
6,000.00
4,865.00
18.9
101-41300-331
TRAVEL EXPENSES
28.07
28.07
4,000.00
3,971.93
.7
101-41300-340
GENERAL ADVERTISING
.00
.00
.00
.00
.0
101-41300433
MEMBERSHIPS
3,224.00
3,224.00
1,000.00 (
2,224.00)
322.4
101-41300-437
TRAINING & DEVELOPMENT
.00
.00
3,500.00
3,500.00
.0
10141300439
MEETING EXPENSES
154.99
154.99
500.00
345.01
31.0
101-41300-489
OTHER MISCELLANEOUS CHARGES
156.90
156.90
3,000.00
2,843.10
5.2
TOTAL ADMINISTRATION
85,232.31
85,232.31
324,183.52
238,951.21
26.3
FOR ADMINISTRATION USE ONLY 33 % OF THE FISCAL YEAR HAS ELAPSED 04/20/2018 06:06AM PAGE: 1
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2018
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
ELECTIONS
10141410-102
FULL-TIME EMPLOYEES OVERTIME
.00
.00
1,000.00
1,000.00
.0
10141410-104
TEMPORARY EMPLOYEES REGULAR
.00
.00
16,000.00
16,000.00
.0
101-41410-121
PERA
.00
.00
75.00
75.00
.0
10141410-122
FICA
.00
.00
77.00
77.00
.0
10141410-142
UNEMPLOYMENT BENEFIT PAYMENTS
.00
.00
.00
.00
.0
101-41410-208
BOOKS & PERIODICALS
.00
.00
.00
.00
.0
101-41410-221
EQUIPMENT PARTS & ACCESSORIES
.00
.00
2,500.00
2,500.00
.0
101-41410-240
SMALL TOOLS AND MINOR EQUIP
.00
.00
300.00
300.00
.0
101-41410-319
PROFESSIONAL SERVICES
.00
.00
1,100.00
1,100.00
.0
101-41410-322
POSTAGE
.00
.00
1,500.00
1,500.00
.0
101-41410-331
TRAVEL EXPENSES
.00
.00
100.00
100.00
.0
101-41410-340
GENERAL ADVERTISING
.00
.00
400.00
400.00
.0
101-41410-412
BUILDING RENTALS
.00
.00
.00
.00
.0
101-41410-415
OTHER EQUIPMENT RENTALS
.00
.00
.00
.00
.0
101-41410437
TRAINING & DEVELOPMENT
.00
.00
1,000.00
1,000.00
.0
10141410439
MEETING EXPENSES
.00
.00
1,000.00
1,000.00
.0
10141410-489
OTHER MISCELLANEOUS CHARGES
.00
.00
500.00
500.00
.0
TOTAL ELECTIONS
.00
.00
25,552.00
25,552.00
.0
FINANCE DEPARTMENT
101-41500-101
FULL-TIME EMPLOYEES REGULAR
55,291.62
55,291.62
211,239.00
155,947.38
26.2
101-41500-102
FULL-TIME EMPLOYEES OVERTIME
.00
.00
200.00
200.00
.0
101-41500-103
PART-TIME EMPLOYEES
7,873.56
7,873.56
23,953.00
16,079.44
32.9
101-41500-104
TEMPORARY EMPLOYEES REGULAR
1,163.83
1,163.83
.00 (
1,163.83)
.0
101-41500-121
PERA
4,737.43
4,737.43
17,639.00
12,901.57
26.9
101-41500-122
FICA
4,753.97
4,753.97
17,992.00
13,238.03
26.4
101-41500-135
CITY BENEFIT CONTRIBUTION
7,932.09
7,932.09
53,880.00
45,947.91
14.7
101-41500-142
UNEMPLOYMENT BENEFIT PAYMENTS
.00
.00
.00
.00
.0
101-41500-143
OPEB EXPENSE
.00
.00
.00
.00
.0
101-41500-151
WORKER'S COMP INSURANCE PREM
.00
.00
1,623.00
1,623.00
.0
101-41500-208
BOOKS & PERIODICALS
.00
.00
.00
.00
.0
101-41500-301
AUDITING AND ACCT'G SERVICES
.00
.00
.00
.00
.0
101-41500-331
TRAVEL EXPENSES
41.97
41.97
1,500.00
1,458.03
2.8
101-41500-433
MEMBERSHIPS
50.00
50.00
400.00
350.00
12.5
101-41500437
TRAINING & DEVELOPMENT
.00
.00
3,500.00
3,500.00
.0
TOTAL FINANCE DEPARTMENT
81,844.47
81,844.47
331,926.00
250,081.53
24.7
101-41550-142 UNEMPLOYMENT BENEFIT PAYMENTS
.00 .00
.00 .00
.0
101-41550-302 ASSESSING SERVICES
15,166.65 15,166.65
182,000.00 166,833.35
8.3
TOTALASSESSING
15,166.65 15,166.65
182,000.00 166,833.35
8.3
FOR ADMINISTRATION USE ONLY
33 % OF THE FISCAL YEAR HAS ELAPSED
04/20/2018 06:06AM
PAGE: 2
LAW/LEGAL SERVICES
101-41600-305
LEGAL -RETAINER
101-41600-306
LEGAL -PROSECUTION
101-41600-307
LEGAL -CONSULTING
101-41600-308
CODE ENFORCEMENT
101-41600-309
JAIL CHARGES
TOTAL LAW/LEGAL SERVICES
101-41800-490 CONTRIBUTIONS TO CIVIC ORG'S
TOTAL HUMAN SERVICES
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2018
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
.00
.00
.00
.00
.0
9,027.34
9,027.34
40,000.00
30,972.66
22.6
14,909.41
14,909.41
60,000.00
45,090.59
24.9
.00
.00
2,000.00
2,000.00
.0
(1,532.65)
( 1,532.65)
10,000.00
11,532.65
( 15.3)
22,404.10
22,404.10
112,000.00
89,595.90
20.0
.00
.00
12,400.00
12,400.00
.0
.00
.00
12,400.00
12,400.00
.0
FOR ADMINISTRATION USE ONLY 33 % OF THE FISCAL YEAR HAS ELAPSED 04/20/2018 06:06AM PAGE: 3
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2018
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
CENTRAL SERVICES
101-41900-201
OFFICE SUPPLIES
3,500.79
3,500.79
12,000.00
8,499.21
29.2
101-41900-221
EQUIPMENT PARTS & ACCESSORIES
1,210.81
1,210.81
3,000.00
1,789.19
40.4
101-41900-223
BLDG/GROUNDS MAINT. SUPPLIES
2,038.15
2,038.15
3,500.00
1,461.85
58.2
101-41900-301
AUDITING AND ACCT'G SERVICES
4,500.00
4,500.00
20,000.00
15,500.00
22.5
101-41900-310
LOGIS-APPLICATIONS
.00
.00
.00
.00
.0
101-41900-311
DATA PROCESSING COMMUNICATION
51.00
51.00
.00 (
51.00)
.0
101-41900-312
BANK FEES
1,531.14
1,531.14
4,000.00
2,468.86
38.3
101-41900-319
PROFESSIONAL SERVICES
3,932.50
3,932.50
18,000.00
14,067.50
21.9
101-41900-321
TELEPHONE
3,398.27
3,398.27
10,000.00
6,601.73
34.0
101-41900-322
POSTAGE
225.00
225.00
11,000.00
10,775.00
2.1
101-41900-329
INTERNET/OTHER COMMUNICATIONS
2,231.75
2,231.75
6,000.00
3,768.25
37.2
101-41900-352
PRINTING & PUBLISHING
6,019.47
6,019.47
15,000.00
8,980.53
40.1
101-41900-361
GENERAL LIABILITY INS
.00
.00
10,000.00
10,000.00
.0
101-41900-362
UMBRELLA LIABILITY INS
.00
.00
5,000.00
5,000.00
.0
101-41900-363
BONDS INSURANCE
.00
.00
200.00
200.00
.0
101-41900-364
MONEYS & SECURITIES INS
.00
.00
.00
.00
.0
101-41900-365
BOILER & MACHINERY INS
.00
.00
1,300.00
1,300.00
.0
101-41900-366
PROPERTY INSURANCE
.00
.00
5,000.00
5,000.00
.0
101-41900-367
EQUIPMENT FLOATERS INS
.00
.00
1,300.00
1,300.00
.0
101-41900-368
AUTOMOTIVE INSURANCE
.00
.00
7,400.00
7,400.00
.0
101-41900-370
INSURANCE AGENT OF RECORD
.00
.00
.00
.00
.0
101-41900-381
GAS & ELECTRIC
9,540.46
9,540.46
29,100.00
19,559.54
32.8
101-41900-382
WATER UTILITIES
.00
.00
2,000.00
2,000.00
.0
101-41900401
REPAIRS/MAINT-OFFICE EQUIP
3,172.69
3,172.69
10,000.00
6,827.31
31.7
10141900403
REPAIRS/MAINT-MISC. EQUIP
.00
.00
3,000.00
3,000.00
.0
101-41900404
REPAIRS/MAINT-BLDGS/GROUNDS
4,569.53
4,569.53
20,500.00
15,930.47
22.3
101-41900-407
JANITORIAL SERVICES
5,650.33
5,650.33
19,000.00
13,349.67
29.7
101-41900-413
OFFICE EQUIPMENT RENTAL
6,346.76
6,346.76
20,000.00
13,653.24
31.7
101-41900-416
SOFTWARE LICENSING
34,066.12
34,066.12
22,000.00 (
12,066.12)
154.9
101-41900-440
SPECIAL EQUIPMENT REPLACEMENT
.00
.00
.00
.00
.0
101-41900-441
LICENSES & TAXES
.00
.00
.00
.00
.0
101-41900-489
OTHER MISCELLANEOUS CHARGES
484.02
484.02
500.00
15.98
96.8
101-41900-512
SPEC ASSMTS ON LAND & INT
.00
.00
.00
.00
.0
101-41900-750
INTEREST ON SPECIAL ASSMNTS
.00
.00
.00
.00
.0
TOTAL CENTRAL SERVICES 92,468.79 92,468.79 258,800.00 166,331.21 35.7
FOR ADMINISTRATION USE ONLY 33 % OF THE FISCAL YEAR HAS ELAPSED 04/20/2018 06:07AM PAGE: 4
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2018
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
POLICE DEPARTMENT
101-42110-101
FULL-TIME EMPLOYEES REGULAR
650,367.57
650,367.57
2,521,195.00
1,870,827.43
25.8
10142110-102
FULL-TIME EMPLOYEES OVERTIME
2,705.78
2,705.78
50,000.00
47,294.22
5.4
10142110-103
PART-TIME EMPLOYEES
12,272.53
12,272.53
54,333.00
42,060.47
22.6
10142110-104
TEMPORARY EMPLOYEES REGULAR
.00
.00
.00
.00
.0
101-42110-121
PERA
100,128.18
100,128.18
391,520.00
291,391.82
25.6
10142110-122
FICA
13,340.20
13,340.20
50,086.00
36,745.80
26.6
10142110-135
CITY BENEFIT CONTRIBUTION
94,869.63
94,869.63
400,080.00
305,210.37
23.7
101-42110-142
UNEMPLOYMENT BENEFIT PAYMENTS
.00
.00
.00
.00
.0
101-42110-143
OPEB EXPENSE
.00
.00
.00
.00
.0
101-42110-151
WORKER'S COMP INSURANCE PREM
.00
.00
114,000.00
114,000.00
.0
101-42110-201
OFFICE SUPPLIES
1,491.01
1,491.01
8,000.00
6,508.99
18.6
101-42110-208
BOOKS & PERIODICALS
.00
.00
1,000.00
1,000.00
.0
101-42110-212
MOTOR FUELS & LUBRICANTS
19,658.50
19,658.50
100,000.00
80,341.50
19.7
101-42110-221
EQUIPMENT PARTS & ACCESSORIES
1,616.71
1,616.71
6,000.00
4,383.29
27.0
101-42110-223
BLDG/GROUNDS MAINT. SUPPLIES
.00
.00
1,300.00
1,300.00
.0
101-42110-226
CLOTHING & PERSONAL EQUIPMENT
3,529.94
3,529.94
27,000.00
23,470.06
13.1
101-42110-228
TRAINING SUPPLIES
.00
.00
16,000.00
16,000.00
.0
101-42110-229
EXPLORERS PROGRAM EXPENSES
2,545.00
2,545.00
4,000.00
1,455.00
63.6
101-42110-240
SMALL TOOLS AND MINOR EQUIP
4,272.04
4,272.04
5,000.00
727.96
85.4
101-42110-304
ENGINEERING -CONSULTING
.00
.00
.00
.00
.0
101-42110-307
LEGAL -CONSULTING
1,319.86
1,319.86
8,000.00
6,680.14
16.5
101-42110-310
LOGIS-APPLICATIONS
13,834.00
13,834.00
106,641.00
92,807.00
13.0
101-42110-311
DATA PROCESSING COMMUNICATION
510.00
510.00
6,000.00
5,490.00
8.5
101-42110-317
ANIMAL CARE
.00
.00
500.00
500.00
.0
101-42110-319
PROFESSIONAL SERVICES
4,616.50
4,616.50
14,500.00
9,883.50
31.8
101-42110-321
TELEPHONE
12,041.21
12,041.21
23,230.00
11,188.79
51.8
101-42110-322
POSTAGE
92.00
92.00
1,200.00
1,108.00
7.7
101-42110-329
INTERNET/OTHER COMMUNICATIONS
1,314.75
1,314.75
6,800.00
5,485.25
19.3
101-42110-331
TRAVEL EXPENSES
.00
.00
250.00
250.00
.0
101-42110-340
GENERAL ADVERTISING
.00
.00
.00
.00
.0
101-42110-352
PRINTING & PUBLISHING
.00
.00
1,800.00
1,800.00
.0
101-42110-361
GENERAL LIABILITY INS
.00
.00
35,000.00
35,000.00
.0
101-42110-362
UMBRELLA LIABILITY INS
.00
.00
10,000.00
10,000.00
.0
101-42110-366
PROPERTY INSURANCE
.00
.00
1,000.00
1,000.00
.0
101-42110-367
EQUIPMENT FLOATERS INS
.00
.00
.00
.00
.0
101-42110-368
AUTOMOTIVE INSURANCE
.00
.00
9,000.00
9,000.00
.0
101-42110-370
INSURANCE AGENT OF RECORD
.00
.00
.00
.00
.0
101-42110-379
INSURANCE DEDUCTIBLES
.00
.00
.00
.00
.0
101-42110-381
GAS & ELECTRIC
4,595.06
4,595.06
20,000.00
15,404.94
23.0
101-42110-382
WATER UTILITIES
.00
.00
1,200.00
1,200.00
.0
101-42110-401
REPAIRS/MAINT-OFFICE EQUIP
5,123.83
5,123.83
5,000.00 (
123.83)
102.5
101-42110-402
REPAIRS/MAINT-AUTO EQUIP
4,854.10
4,854.10
45,000.00
40,145.90
10.8
101-42110-403
REPAIRS/MAINT-MISC. EQUIP
1,137.75
1,137.75
8,000.00
6,862.25
14.2
101-42110-404
REPAIRS/MAINT-BLDGS/GROUNDS
3,685.65
3,685.65
6,500.00
2,814.35
56.7
101-42110-407
JANITORIAL SERVICES
4,158.00
4,158.00
15,000.00
10,842.00
27.7
101-42110-413
OFFICE EQUIPMENT RENTAL
1,478.59
1,478.59
3,600.00
2,121.41
41.1
101-42110-414
EDP/COMMUNICATIONS EQUIP RENT
6,581.76
6,581.76
23,000.00
16,418.24
28.6
101-42110-416
SOFTWARE LICENSING
974.15
974.15
13,500.00
12,525.85
7.2
101-42110-433
MEMBERSHIPS
6,400.00
6,400.00
5,000.00 (
1,400.00)
128.0
101-42110-436
TOWING CHARGES
646.76
646.76
.00 (
646.76)
.0
101-42110-437
TRAINING & DEVELOPMENT
12,136.81
12,136.81
38,000.00
25,863.19
31.9
101-42110-439
MEETING EXPENSES
1,169.85
1,169.85
2,500.00
1,330.15
46.8
FOR ADMINISTRATION USE ONLY 33 % OF THE FISCAL YEAR HAS ELAPSED 04/20/2018 06:07AM PAGE: 5
101-42110-440
SPECIAL EQUIPMENT REPLACEMENT
101-42110-441
LICENSES & TAXES
101-42110-489
OTHER MISCELLANEOUS CHARGES
101-42110-520
BUILDINGS AND STRUCTURES
101-42110-550
AUTOMOTIVE EQUIPMENT
101-42110-560
FURNITURE AND FIXTURES
101-42110-570
OFFICE EQUIP AND FURNISHINGS
10142110-575
IT HARDWARE &APPLICATIONS
10142110-580
OTHER EQUIPMENT
13,143.73
TOTAL POLICE DEPARTMENT
FIRE PROTECTION SERVICES
CITY OF ORONO
339.00
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL
30, 2018
GENERALFUND
3,000.00
PERIOD
YTD
4,661.00
4,661.00
47.49
47.49
.00
.00
.00
.00
13,143.73
13,143.73
.00
.00
3,537.28
3,537.28
2,213.86
2,213.86
(7,871.34) (
7,871.34)
1,009,199.74
1,009,199.74
BUDGET UNEXPENDED PCNT
5,000.00
339.00
93.2
1,300.00
1,252.51
3.7
3,000.00
3,000.00
.0
.00
.00
.0
156,000.00
142,856.27
8.4
.00
.00
.0
3,000.00 (
537.28)
117.9
20, 000.00
17,786.14
11.1
21,000.00
28,871.34
( 37.5)
4,369,035.00
3,359,835.26
23.1
101-42260-201
OFFICE SUPPLIES
.00
.00
.00
.00
.0
101-42260-221
EQUIPMENT PARTS & ACCESSORIES
.00
.00
.00
.00
.0
101-42260-318
FIRE SERVICES
97,341.25
97,341.25
390,000.00
292,658.75
25.0
101-42260-319
PROFESSIONAL SERVICES
.00
.00
.00
.00
.0
101-42260-381
GAS & ELECTRIC
.00
.00
.00
.00
.0
TOTAL FIRE PROTECTION SERVICES
97,341.25
97,341.25
390,000.00
292,658.75
25.0
FOR ADMINISTRATION USE ONLY 33 % OF THE FISCAL YEAR HAS ELAPSED 04/20/2018 06:07AM PAGE: 6
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2018
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
BUILDING & ZONING
10142400-101
FULL-TIME EMPLOYEES REGULAR
116,669.49
116,669.49
428,441.00
311,771.51
27.2
101-42400-102
FULL-TIME EMPLOYEES OVERTIME
.00
.00
200.00
200.00
.0
101-42400-103
PART-TIME EMPLOYEES
.00
.00
.00
.00
.0
101-42400-104
TEMPORARY EMPLOYEES REGULAR
.00
.00
.00
.00
.0
101-42400-121
PERA
8,750.12
8,750.12
32,148.00
23,397.88
27.2
101-42400-122
FICA
8,898.38
8,898.38
32,791.00
23,892.62
27.1
101-42400-135
CITY BENEFIT CONTRIBUTION
15,240.01
15,240.01
75,840.00
60,599.99
20.1
101-42400-142
UNEMPLOYMENT BENEFIT PAYMENTS
.00
.00
.00
.00
.0
101-42400-143
OPEB EXPENSE
.00
.00
.00
.00
.0
101-42400-151
WORKER'S COMP INSURANCE PREM
.00
.00
2,419.00
2,419.00
.0
101-42400-208
BOOKS & PERIODICALS
119.95
119.95
500.00
380.05
24.0
101-42400-212
MOTOR FUELS & LUBRICANTS
.00
.00
1,500.00
1,500.00
.0
101-42400-221
EQUIPMENT PARTS & ACCESSORIES
.00
.00
.00
.00
.0
101-42400-226
CLOTHING & PERSONAL EQUIPMENT
.00
.00
.00
.00
.0
101-42400-240
SMALL TOOLS AND MINOR EQUIP
.00
.00
.00
.00
.0
101-42400-304
ENGINEERING -CONSULTING
4,629.00
4,629.00
7,500.00
2,871.00
61.7
101-42400-307
LEGAL -CONSULTING
2,597.50
2,597.50
16,000.00
13,402.50
16.2
101-42400-310
INSPECTION SERVICES
22,551.50
22,551.50
90,000.00
67,448.50
25.1
101-42400-312
BANK FEES
.00
.00
5,000.00
5,000.00
.0
101-42400-319
PROFESSIONAL SERVICES
7,272.00
7,272.00
20,000.00
12,728.00
36.4
101-42400-321
TELEPHONE
.00
.00
.00
.00
.0
101-42400-331
TRAVEL EXPENSES
55.64
55.64
2,250.00
2,194.36
2.5
101-42400-340
GENERAL ADVERTISING
494.68
494.68
1,000.00
505.32
49.5
101-42400-402
REPAIRS/MAINT-AUTO EQUIP
.00
.00
.00
.00
.0
101-42400-403
REPAIRS/MAINT-MISC. EQUIP
.00
.00
.00
.00
.0
101-42400-415
OTHER EQUIPMENT RENTALS
.00
.00
.00
.00
.0
101-42400-416
SOFTWARE LICENSING
.00
.00
15,600.00
15,600.00
.0
101-42400-433
MEMBERSHIPS
.00
.00
1,200.00
1,200.00
.0
101-42400-437
TRAINING & DEVELOPMENT
325.00
325.00
2,740.00
2,415.00
11.9
101-42400-439
MEETING EXPENSES
.00
.00
4,500.00
4,500.00
.0
101-42400-441
LICENSES & TAXES
32.00
32.00
100.00
68.00
32.0
TOTAL BUILDING & ZONING 187,635.27 187,635.27 739,729.00 552,093.73 25.4
FOR ADMINISTRATION USE ONLY 33 % OF THE FISCAL YEAR HAS ELAPSED 04/20/2018 06:07AM PAGE: 7
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2018
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
PUBLIC WORKS DEPARTMENT
10143000-101
FULL-TIME EMPLOYEES REGULAR
47,806.55
47,806.55
220,971.00
173,164.45
21.6
10143000-102
FULL-TIME EMPLOYEES OVERTIME
8,481.96
8,481.96
11,000.00
2,518.04
77.1
10143000-121
PERA
4,221.71
4,221.71
17,398.00
13,176.29
24.3
101-43000-122
FICA
4,188.21
4,188.21
17,746.00
13,557.79
23.6
10143000-135
CITY BENEFIT CONTRIBUTION
10,082.49
10,082.49
55,767.00
45,684.51
18.1
10143000-142
UNEMPLOYMENT BENEFIT PAYMENTS
.00
.00
.00
.00
.0
101-43000-143
OPEB EXPENSE
.00
.00
.00
.00
.0
10143000-151
WORKER'S COMP INSURANCE PREM
.00
.00
19,296.00
19,296.00
.0
10143000-208
BOOKS & PERIODICALS
.00
.00
170.00
170.00
.0
10143000-212
MOTOR FUELS & LUBRICANTS
488.62
488.62
35,000.00
34,511.38
1.4
101-43000-221
EQUIPMENT PARTS & ACCESSORIES
622.16
622.16
16,000.00
15,377.84
3.9
101-43000-222
VEHICLE EQUIPMENT & PARTS
.00
.00
8,000.00
8,000.00
.0
101-43000-224
STREET MAINT. MATERIALS/SUPPLY
11,664.88
11,664.88
48,000.00
36,335.12
24.3
10143000-226
CLOTHING & PERSONAL EQUIPMENT
1,698.65
1,698.65
4,000.00
2,301.35
42.5
10143000-240
SMALL TOOLS AND MINOR EQUIP
319.90
319.90
2,000.00
1,680.10
16.0
10143000-304
PW ENGINEERING -CONSULTING
.00
.00
.00
.00
.0
10143000-319
PROFESSIONAL SERVICES
.00
.00
.00
.00
.0
10143000-321
TELEPHONE
36.36
36.36
.00 (
36.36)
.0
101-43000-331
TRAVEL EXPENSES
.00
.00
175.00
175.00
.0
101-43000-340
GENERAL ADVERTISING
.00
.00
.00
.00
.0
10143000-381
GAS & ELECTRIC
419.58
419.58
4,880.00
4,460.42
8.6
101-43000-386
STREET LIGHTING
5,195.71
5,195.71
25,000.00
19,804.29
20.8
101-43000-402
REPAIRS/MAINT-AUTO EQUIP
258.75
258.75
10,000.00
9,741.25
2.6
101-43000-403
REPAIRS/MAINT-MISC. EQUIP
1,543.81
1,543.81
10,000.00
8,456.19
15.4
101-43000-404
REPAIRS/MAINT-BLDGS/GROUNDS
9,008.09
9,008.09
4,500.00 (
4,508.09)
200.2
101-43000-408
CONTRACTED STREET MAINT.
2,148.00
2,148.00
8,000.00
5,852.00
26.9
101-43000-409
OFFICE EQUIPMENT RENTAL
.00
.00
.00
.00
.0
101-43000-414
EDP/COMMUNICATIONS EQUIP RENT
101.30
101.30
750.00
648.70
13.5
101-43000-415
OTHER EQUIPMENT RENTALS
2,409.07
2,409.07
960.00 (
1,449.07)
250.9
101-43000416
SOFTWARE LICENSING
.00
.00
2,000.00
2,000.00
.0
101-43000433
MEMBERSHIPS
.00
.00
250.00
250.00
.0
10143000437
TRAINING & DEVELOPMENT
1,235.00
1,235.00
3,500.00
2,265.00
35.3
101-43000441
LICENSES & TAXES
176.00
176.00
250.00
74.00
70.4
10143000489
OTHER MISCELLANEOUS CHARGES
.00
.00
280.00
280.00
.0
TOTAL PUBLIC WORKS DEPARTMENT 112,106.80 112,106.80 525,893.00 413,786.20 21.3
ENGINEERING
10143170-303 ENGINEERING -RETAINER
.00
.00
.00
.00
.0
101-43170-304 ENGINEERING -CONSULTING
6,902.00
6,902.00
15,000.00
8,098.00
46.0
TOTAL ENGINEERING
6,902.00
6,902.00
15,000.00
8,098.00
46.0
FOR ADMINISTRATION USE ONLY 33 % OF THE FISCAL YEAR HAS ELAPSED 04/20/2018 06:07AM PAGE: 8
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2018
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
RECYCLING PICK-UP PROGRAM
10143270-101
FULL-TIME EMPLOYEES REGULAR
.00
.00
.00
.00 .0
10143270-102
FULL-TIME EMPLOYEES OVERTIME
.00
.00
.00
.00 .0
10143270-103
PART-TIME EMPLOYEES
.00
.00
.00
.00 .0
101-43270-104
TEMPORARY EMPLOYEES REGULAR
.00
.00
.00
.00 .0
10143270-121
PERA
.00
.00
.00
.00 .0
10143270-122
FICA
.00
.00
.00
.00 .0
101-43270-135
CITY BENEFIT CONTRIBUTION
.00
.00
.00
.00 .0
10143270-151
WORKER'S COMP INSURANCE PREM
.00
.00
.00
.00 .0
101-43270-221
EQUIPMENT PARTS & ACCESSORIES
.00
.00
.00
.00 .0
10143270-316
CONTRACT RECYCLING PICKUP
.00
.00
.00
.00 .0
10143270-319
PROFESSIONAL SERVICES
.00
.00
.00
.00 .0
10143270-352
PRINTING & PUBLISHING
.00
.00
.00
.00 .0
10143270442
SPRING,FALL,X-MAS CLEANUP
.00
.00
.00
.00 .0
10143270444
ORGANICS RECYCLING
.00
.00
.00
.00 .0
TOTAL RECYCLING PICK-UP PROGRAM
.00
.00
.00
.00 .0
SPECIAL SERVICES
101-43280-102
FULL-TIME EMPLOYEES OVERTIME
22,483.06
22,483.06
35,000.00
12,516.94
64.2
101-43280-121
PERA
3,199.64
3,199.64
5,250.00
2,050.36
61.0
101-43280-122
FICA
298.47
298.47
500.00
201.53
59.7
101-43280-135
CITY BENEFIT CONTRIBUTION
.00
.00
.00
.00
.0
101-43280-228
TRAINING SUPPLIES
.00
.00
.00
.00
.0
101-43280-304
ENGINEERING -CONSULTING
4,332.00
4,332.00
45,000.00
40,668.00
9.6
10143280-307
LEGAL -CONSULTING
475.00
475.00
10,000.00
9,525.00
4.8
101-43280-319
PROFESSIONAL SERVICES
.00
.00
.00
.00
.0
101-43280-437
TRAINING & DEVELOPMENT
.00
.00
.00
.00
.0
101-43280-800
SPECIAL PROJECTS, CONTINGENCY
.00
.00
.00
.00
.0
TOTAL SPECIAL SERVICES 30,788.17 30,788.17 95,750.00 64,961.83 32.2
SPECIAL PROJECTS -CONTINGENCIES
10143290-101
FULL-TIME EMPLOYEES REGULAR
.00
.00
.00
.00 .0
10143290-304
ENGINEERING -CONSULTING
.00
.00
.00
.00 .0
10143290-319
PROFESSIONAL SERVICES
.00
.00
.00
.00 .0
10143290489
OTHER MISCELLANEOUS CHARGES
.00
.00
.00
.00 .0
10143290-510
LAND
.00
.00
.00
.00 .0
10143290-720
OPERATING TRANSFERS
.00
.00
380,000.00
380,000.00 .0
10143290-800
SPECIAL PROJECTS, CONTINGENCY
.00
.00
.00
.00 .0
TOTAL SPECIAL PROJECTS -CONTINGENCIES
.00
.00
380,000.00
380,000.00 .0
FOR ADMINISTRATION USE ONLY 33 % OF THE FISCAL YEAR HAS ELAPSED 04/20/2018 06:08AM PAGE: 9
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2018
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
PARKS
10145200-101
FULL-TIME EMPLOYEES REGULAR
14,613.66
14,613.66
49,860.00
35,246.34
29.3
10145200-102
FULL-TIME EMPLOYEES OVERTIME
.00
.00
.00
.00
.0
10145200-103
PART-TIME EMPLOYEES
.00
.00
.00
.00
.0
101-45200-104
TEMPORARY EMPLOYEES REGULAR
.00
.00
10,000.00
10,000.00
.0
101-45200-121
PERA
1,096.00
1,096.00
3,739.00
2,643.00
29.3
101-45200-122
FICA
1,089.77
1,089.77
4,579.00
3,489.23
23.8
101-45200-135
CITY BENEFIT CONTRIBUTION
2,652.93
2,652.93
11,574.00
8,921.07
22.9
101-45200-151
WORKER'S COMP INSURANCE PREM
.00
.00
4,594.00
4,594.00
.0
101-45200-212
MOTOR FUELS & LUBRICANTS
.00
.00
.00
.00
.0
101-45200-221
EQUIPMENT PARTS & ACCESSORIES
13.87
13.87
500.00
486.13
2.8
101-45200-223
BLDG/GROUNDS MAINT. SUPPLIES
2,613.01
2,613.01
7,600.00
4,986.99
34.4
101-45200-225
MISC PARK SUPPLIES
1,444.76
1,444.76
15,000.00
13,555.24
9.6
101-45200-304
ENGINEERING -CONSULTING
.00
.00
.00
.00
.0
101-45200-319
PROFESSIONAL SERVICES
8,517.70
8,517.70
1,140.00 (
7,377.70)
747.2
101-45200-331
TRAVEL EXPENSES
.00
.00
.00
.00
.0
10145200-352
PRINTING & PUBLISHING
.00
.00
.00
.00
.0
10145200-381
GAS & ELECTRIC
(132.69)
( 132.69)
550.00
682.69
( 24.1)
101-45200402
REPAIRS/MAINT-AUTO EQUIP
111.82
111.82
200.00
88.18
55.9
10145200403
REPAIRS/MAINT-MISC. EQUIP
.00
.00
1,000.00
1,000.00
.0
101-45200404
REPAIRS/MAINT-BLDGS/GROUNDS
1,223.50
1,223.50
58,000.00
56,776.50
2.1
10145200415
OTHER EQUIPMENT RENTALS
.00
.00
3,500.00
3,500.00
.0
10145200416
SOFTWARE LICENSING
.00
.00
1,000.00
1,000.00
.0
101-45200439
MEETING EXPENSES
.00
.00
.00
.00
.0
10145200441
LICENSES & TAXES
290.00
290.00
300.00
10.00
96.7
101-45200489
OTHER MISCELLANEOUS CHARGES
.00
.00
.00
.00
.0
101-45200-490
CONTRIBUTIONS TO CIVIC ORG'S
.00
.00
.00
.00
.0
TOTAL PARKS 33,534.33 33,534.33 173,136.00 139,601.67 19.4
FOR ADMINISTRATION USE ONLY 33 % OF THE FISCAL YEAR HAS ELAPSED 04/20/2018 06:08AM PAGE: 10
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2018
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
GOLF COURSE
10145210-090
PURCHASES FOR RESALE
.00
.00
.00
.00
.0
10145210-091
BEER FOR RESALE
.00
.00
3,800.00
3,800.00
.0
10145210-092
SOFT DRINKS FOR RESALE
.00
.00
3,600.00
3,600.00
.0
10145210-093
CONCESSIONS FOR RESALE-TXBL
.00
.00
1,500.00
1,500.00
.0
101-45210-094
CONCESSIONS FOR RESALE-NONTAX
.00
.00
2,500.00
2,500.00
.0
101-45210-095
PRO SHOP ITEMS FOR RESALE
.00
.00
2,500.00
2,500.00
.0
101-45210-099
OTHER FOR RESALE
.00
.00
.00
.00
.0
101-45210-101
FULL-TIME EMPLOYEES REGULAR
10,447.99
10,447.99
29,337.00
18,889.01
35.6
101-45210-103
PART-TIME EMPLOYEES
199.50
199.50
19,262.00
19,062.50
1.0
101-45210-104
TEMPORARY EMPLOYEES REGULAR
.00
.00
15,000.00
15,000.00
.0
101-45210-121
PERA
702.87
702.87
2,200.00
1,497.13
32.0
101-45210-122
FICA
778.97
778.97
4,865.00
4,086.03
16.0
101-45210-135
CITY BENEFIT CONTRIBUTION
2,013.75
2,013.75
7,976.00
5,962.25
25.3
101-45210-142
UNEMPLOYMENT BENEFIT PAYMENTS
.00
.00
.00
.00
.0
101-45210-143
OPEB EXPENSE
.00
.00
.00
.00
.0
10145210-151
WORKER'S COMP INSURANCE PREM
.00
.00
5,893.00
5,893.00
.0
10145210-201
OFFICE SUPPLIES
.00
.00
330.00
330.00
.0
101-45210-212
MOTOR FUELS & LUBRICANTS
80.52
80.52
3,500.00
3,419.48
2.3
101-45210-221
EQUIPMENT PARTS & ACCESSORIES
1,221.17
1,221.17
2,500.00
1,278.83
48.9
101-45210-223
BLDG/GROUNDS MAINT. SUPPLIES
.00
.00
6,800.00
6,800.00
.0
10145210-226
CLOTHING & PERSONAL EQUIPMENT
.00
.00
180.00
180.00
.0
10145210-240
SMALL TOOLS AND MINOR EQUIP
425.10
425.10
500.00
74.90
85.0
101-45210-301
AUDITING AND ACCT'G SERVICES
.00
.00
.00
.00
.0
101-45210-304
ENGINEERING -CONSULTING
.00
.00
.00
.00
.0
101-45210-307
LEGAL -CONSULTING
.00
.00
.00
.00
.0
101-45210-312
BANK FEES
.00
.00
5,000.00
5,000.00
.0
10145210-319
PROFESSIONAL SERVICES
.00
.00
.00
.00
.0
101-45210-321
TELEPHONE
405.13
405.13
3,300.00
2,894.87
12.3
101-45210-322
POSTAGE
.00
.00
.00
.00
.0
10145210-331
TRAVEL EXPENSES
.00
.00
.00
.00
.0
10145210-340
GENERAL ADVERTISING
335.00
335.00
1,750.00
1,415.00
19.1
10145210-343
OTHER ADVERTISING
.00
.00
.00
.00
.0
101-45210-352
PRINTING & PUBLISHING
.00
.00
736.00
736.00
.0
10145210-361
GENERAL LIABILITY INS
.00
.00
7,500.00
7,500.00
.0
10145210-362
UMBRELLA LIABILITY INS
.00
.00
1,500.00
1,500.00
.0
10145210-365
BOILER & MACHINERY INS
.00
.00
300.00
300.00
.0
10145210-366
PROPERTY INSURANCE
.00
.00
2,300.00
2,300.00
.0
10145210-367
EQUIPMENT FLOATERS INS
.00
.00
300.00
300.00
.0
10145210-368
AUTOMOTIVE INSURANCE
.00
.00
370.00
370.00
.0
10145210-369
DRAM SHOP INSURANCE
576.00
576.00
800.00
224.00
72.0
10145210-370
INSURANCE AGENT OF RECORD
.00
.00
.00
.00
.0
10145210-379
INSURANCE DEDUCTIBLES
.00
.00
.00
.00
.0
10145210-381
GAS & ELECTRIC
1,297.62
1,297.62
8,500.00
7,202.38
15.3
10145210401
REPAIRS/MAINT-OFFICE EQUIP
.00
.00
100.00
100.00
.0
10145210402
REPAIRS/MAINT-AUTO EQUIP
166.03
166.03
250.00
83.97
66.4
10145210403
REPAIRS/MAINT-MISC. EQUIP
2,564.47
2,564.47
3,000.00
435.53
85.5
101-45210404
REPAIRS/MAINT-BLDGS/GROUNDS
7,244.30
7,244.30
14,000.00
6,755.70
51.8
10145210409
DEPRECIATION & AMORTIZATION
.00
.00
.00
.00
.0
10145210415
OTHER EQUIPMENT RENTALS
(1,622.30)
( 1,622.30)
9,882.00
11,504.30
( 16.4)
10145210433
MEMBERSHIPS
150.00
150.00
300.00
150.00
50.0
10145210437
TRAINING & DEVELOPMENT
.00
.00
150.00
150.00
.0
10145210438
ADMINISTRATIVE CHARGE
.00
.00
.00
.00
.0
FOR ADMINISTRATION
USE ONLY
33 % OF THE FISCAL YEAR HAS ELAPSED
04/20/2018 06:08AM
PAGE: 11
101-45210-440 SPECIAL EQUIPMENT REPLACEMENT
101-45210441 LICENSES & TAXES
101-45210489 OTHER MISCELLANEOUS CHARGES
TOTAL GOLF COURSE
TOTAL FUND EXPENDITURES
NET REVENUE OVER EXPENDITURES
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 4 MONTHS ENDING APRIL 30, 2018
GENERALFUND
PERIOD YTD
BUDGET
UNEXPENDED
PCNT
.00 .00
.00
.00
.0
285.00 285.00
550.00
265.00
51.8
.00 .00
.00
.00
.0
27,271.12 27,271.12
172,831.00
145,559.88
15.8
1,829,095.05 1,829,095.05
8,193,400.52
6,364,305.47
22.3
(1,829,095.05) ( 1,829,095.05) (
8,193,400.52)
( 6,364,305.47)
( 22.3)
FOR ADMINISTRATION USE ONLY 33 % OF THE FISCAL YEAR HAS ELAPSED 04/20/2018 06:08AM PAGE: 12
Attachment 5
City of Orono
As of 03/31/18 Attchment 6 -Investments
Invest Name
Invest #
Type
Broker
Purchase
Maturity
Rate
Cost
Par Value
Bank of Baroda NY
06062Q3V4
CD
MSWM
Date
Date
1.05%
$247,000.00
$247,000.00
Admirals Bank
0072200AM8
CD
RBC
8/25/2016
8/27/2018
1.10%
$249,000.00
$249,000.00
Cmmty 1st Bk Roseville CA
203658AJ8
CD
RBC
10/30/2012
10/30/2018
1.15%
$249,000.00
$249,000.00
Whitney Bk Gulfport MS
966594AY9
CD
RBC
4/20/2017
4/22/2019
1.65%
$247,000.00
$247,000.00
Comenity Cap Bank
20033ARU2
CD
RBC
8/29/2016
9/6/2016
1.20%
$249,000.00
$249,000.00
Morgan Stanley Bank
61747MJ85
CD
RBC
2/8/2018
2/10/2020
2.30%
$247,000.00
$247,000.00
Belmont Svgs Bk Mass
080515BX6
CD
RBC
4/24/2017
4/24/2020
1.60%
$125,000.00
$125,000.00
1st State Bank Dequeen
336480CN8
CD
RBC
2/20/2018
8/20/2020
2.30%
$249,000.00
$249,000.00
Tennessee State Bank
88054RBX7
CD
RBC
3/7/2018
9/8/2020
2.45%
$249,000.00
$249,000.00
Capital Bank Little Rock
139797GL2
CD
RBC
2/16/2018
11/18/2020
2.30%
$249,000.00
$249,000.00
Live Oak Bkg Co Wilmington NC
538036CK8
CD
RBC
4/7/2017
12/7/2020
2.00%
$249,000.00
$249,000.00
Suntrust Bank - Atlanta
86789VSQ1
CD
RBC
6/28/2016
12/27/2021
1.20%
$246,000.00
$246,000.00
Connectone Bk Englewood
20786ABZ7
CD
RBC
12/28/2017
12/28/2021
2.30%
$249,000.00
$249,000.00
JP Morgan Chase
48126YK44
CD
RBC
2/28/2018
2/28/2023
2.50%
$243,000.00
$243,000.00
Mercantil Commercial Natl Assn
58733ADT3
CD
RBC
1/27/2017
1/27/2018
2.10%
$247,000.00
$247,000.00
FHLMC
3134G9XA0
GB
RBC
7/13/2016
7/13/2021
1.25%
$500,000.00
$500,000.00
FHLB
3130AA5YO
GB
RBC
11/30/2016
11/25/2022
1.38%
$500,000.00
$500,000.00
Money Market
94986TXQ5
MM
RBC
3/1/2016
3/18/2022
1.30%
$1,154,783.13
$1,154,783.13
$5,501,783.13 $5,501,783.13
Bank North Thomasville
06414QWF2
CD
MSWM
7/24/2015
4/24/2018
1.25%
$248,000.00
$248,000.00
Bank of Baroda NY
06062Q3V4
CD
MSWM
4/21/2017
4/27/2018
1.05%
$247,000.00
$247,000.00
Ally Bank
02006LB28
CD
MSWM
5/9/2016
5/14/2018
1.00%
$248,000.00
$248,000.00
Amex Centurion Salt Lake
02587DYT9
CD
MSWM
6/17/2015
6/18/2018
1.55%
$120,000.00
$120,000.00
Cap One Glenn Allen
140420SJO
CD
MSWM
6/17/2015
6/18/2018
1.50%
$145,000.00
$145,000.00
Compass Bk Birmingham
20451PLN4
CD
MSWM
6/17/2015
6/18/2018
1.40%
$248,000.00
$248,000.00
Goldman Sachs
38148PBX4
CD
MSWM
3/9/2016
3/11/2019
1.30%
$150,000.00
$150,000.00
Amex Centurion Salt Lake
02587DQ43
CD
MSWM
4/21/2017
4/26/2019
1.60%
$125,000.00
$125,000.00
Everbank Jacksonville FL
29976D2S8
CD
MSWM
4/21/2017
4/26/2019
1.50%
$247,000.00
$247,000.00
bmw Salt Lake City
05580AHS6
CD
MSWM
4/21/2017
4/29/2019
1.50%
$247,000.00
$247,000.00
MS Bank Salt Lake City
61747ME31
CD
MSWM
12/19/2017
12/30/2019
2.10%
$247,000.00
$247,000.00
MS Private Bank NY
61760AGD5
CD
MSWM
12/19/2017
12/30/2019
2.05%
$247,000.00
$247,000.00
Merrick Bank South Jordan
59013JH93
CD
MSWM
12/19/2017
12/30/2019
2.05%
$247,000.00
$247,000.00
Stearns Bank Saint Cloud
857894VV8
CD
MSWM
12/19/2017
12/30/2019
2.00%
$247,000.00
$247,000.00
discover Greenwood DE
2546725T1
CD
MSWM
7/11/2017
7/20/2020
1.85%
$247,000.00
$247,000.00
HSBC Bank
40334AP45
CD
MSWM
3/10/2016
3/10/2021
1.30%
$245,000.00
$245,000.00
Berkshire Bank
064601NH2
CD
MSWM
3/22/2018
3/22/2021
2.45%
$247,000.00
$247,000.00
Synchrony Draper
87164YKJ2
CD
MSWM
10/19/2015
10/12/2021
2.35%
$247,000.00
$247,000.00
Wells Fargo Bank
94986TXQ5
CD
MSWM
3/1/2016
3/18/2022
1.30%
$245,000.00
$245,000.00
BMO Harris
05581WVT9
CD
MSWM
3/21/2018
3/21/2022
2.80%
$246,000.00
$246,000.00
Money Market
MM
MSWM
$163,859.65
$163,859.65
City of Orono
As of 03/31/18
Attchment 6 - Investments
Invest Name Invest # Type Broker Purchase Maturity Rate Cost Par Value
Date Date
$4,653,859.65 $4,653,859.65
Attachment 5
Attachment 5
City of Orono
As of 03/31/18 Attchment 6 -Investments
Invest Name Invest # Type Broker Purchase Maturity Rate Cost Par Value
Date Date
FNMA
3136G3V77
GB
Wells Fargo
8/11/2016
8/24/2021
1.00%
$255,000.00
$255,000.00
FHLM
3134GAHT4
GB
Wells Fargo
8/30/2016
9/23/2021
1.00%
$250,000.00
$250,000.00
FHLBB
3130AB4V5
GB
Wells Fargo
4/5/2017
4/11/2022
2.20%
$750,000.00
$750,000.00
FHLMC - Step
3134GARCO
GB
Wells Fargo
11/3/2016
10/27/2023
1.00%
$500,000.00
$500,000.00
Eagle Bank
27002VCU8
CD
Wells Fargo
2/23/2016
6/4/2018
1.10%
$245,000.00
$245,000.00
First Bank Highland Park
319141CA3
CD
Wells Fargo
7/22/2014
7/30/2019
2.00%
$245,000.00
$245,000.00
Sallie Mae Bank
795450SJ5
CD
Wells Fargo
8/13/2014
8/13/2019
2.10%
$247,000.00
$247,000.00
American Express Bank
02587CAT7
CD
Wells Fargo
8/14/2014
8/14/2019
2.05%
$247,000.00
$247,000.00
Capital One Bank USA - VA
140420QFO
CD
Wells Fargo
10/16/2014
10/16/2019
2.15%
$100,000.00
$100,000.00
Barclays Bank - DE
06740KJC2
CD
Wells Fargo
12/17/2014
12/17/2019
2.05%
$245,000.00
$245,000.00
Flagstar Bank
33847EZ34
CD
Wells Fargo
1/26/2018
1/27/2020
2.15%
$245,000.00
$245,000.00
Lakeside Bank IL
51210SKV8
CD
Wells Fargo
8/28/2015
8/28/2020
2.00%
$225,000.00
$225,000.00
TBK Bank SSB
87219RBN3
CD
Wells Fargo
9/20/2017
9/29/2021
2.10%
$245,000.00
$245,000.00
People Bk Codorus
7103RAA3
CD
Wells Fargo
12/13/2017
12/29/2021
2.25%
$245,000.00
$245,000.00
Cmnty Bk Cheasapeake
20350ACX7
CD
Wells Fargo
9/6/2017
9/22/2022
2.05%
$245,000.00
$245,000.00
RCB Bank
74934YAF8
CD
Wells Fargo
10/11/2017
10/28/2022
2.20%
$245,000.00
$245,000.00
Toyota Savings Bank
89235MHH7
CD
Wells Fargo
6/7/2016
6/15/2023
2.00%
$245,000.00
$245,000.00
Money Market
MM
Wells Fargo
$60.22
$60.22
$4,779,060.22
$4,779,060.22
Capital One
14042E4R8
CD
UBS
7/8/2015
7/16/2018
1.60%
$245,000.00
$245,000.00
Comstock Park MI Pub
205759KG7
MS
UBS
10/3/2017
5/1/2023
2.75%
$500,000.00
$500,000.00
Virginia College
92778VEV6
MS
UBS
10/3/2017
2/1/2026
2.80%
$330,000.00
$330,000.00
Money Market
MM
UBS
$6,938.09
$6,938.09
Money Market
MM 4M Fund
$1,081,938.09 $1,081,938.09
$1,192,159.08 $1,192,159.08
$1,192,159.08 $1,192,159.08
Total $17,208,800.17 1 $17,208,800.17
Attchment 7 - Vendor Payment Listing
City of Orono
Vendor Payments Jan - Mar 2018
Amount
Description
BOND TRUST SERVICES CORP
847,909.39
Debt Service
BOLTON & MENK INC.
297,391.00
Engineering Services
INSITUFORM TECHNOLOGIES USA, LLC
207,134.50
2017 Sewer Projects
HEALTH PARTNERS
204,211.00
Employee Health Insurance
MET COUNCIL ENVIRONMENTAL SVCS
157,739.08
Wastewater Services
CITY OF LONG LAKE
127,668.19
Fire Service & Utilities
ASPEN EQUIPMENT
95,499.20
Truck 427
HENNEPIN COUNTY TREASURER ASSESSING
91,000.00
Assessing Services
ZIEGLER
88,236.00
Water Plant Generator
VALLEY PAVING INC
83,368.32
Watertown Road Project
METROPOLITAN COUNCIL
54,595.45
SAC Charges
LEAGUE OF MN CITIES INS TRUST
51,414.00
Insurance Fees
MOTOROLA
40,455.00
Police Radios
XCEL ENERGY
36,159.30
Electrical Service
LOGIS
31,626.16
Police Records, Software Licensing
MN DEPT OF LABOR & INDUSTRY
28,498.20
State Surcharge
WASTE MANAGEMENT RECYCLE
26,967.30
Curbside Recycling
PARK CONSTRUCTION COMPANY
26,021.59
Fox Street Improvements
MANSFIELD OIL COMPANY
25,819.39
Fuel
MN NATIVE LANDSCAPE
24,097.50
Saga Hill Project
CARG ILL SALT
23,352.77
Road & Softener Salt
METRO WEST INSPECTIONS SVCS INC
22,684.00
Inspection Service
CAMPBELL KNUTSON
22,464.10
Legal Services
ONLINE SOLUTIONS, LLC
18,000.00
Citizen Serve Software
WIDMER CONTSTRUCTION
17,158.00
Storm Sewer Replacement
MET COUNCIL ENVIRONMENTAL SERV
14,785.75
SAC Charges
STREICHERS POLICE EQUIP
14,171.50
Uniforms, Equipment
LAKE MTKA CONSERVATION DIST
14,042.75
LMCD Levy
CITY OF WAYZATA
13,279.22
Utilities
FERGUSON WATERWORKS #2516
12,937.78
Meters and Accessories
INSITUFORM
12,309.92
Final - 2015 Sewer Imp
CENTERPOINT ENERGY MAIN
12,254.86
Gas Service
Town & Country Fence
11,990.00
Fence
WSB
11,841.00
Navarre Area Plan
SUE DUNKLEY
10,000.00
Escrow Refund
DELTA DENTAL
9,679.50
Employee Dental Ins
L-3 COMMUNICATIONS
9,322.00
Squad Cameras
VANGUARD CLEANING SYSTEMS
8,993.33
Janitorial Services
OPG -3 INC
8,282.72
Laserfiche Licensing
TALLEN AND BAERTSCHI
8,243.31
Prosecution Services
PROLAWNS
8,125.20
2018 Park Fertilization
WAYZATA COUNTRY CLUB
7,500.00
Escrow Refund
Bob's Repair of Mayer Inc.
7,050.00
Big Island Mower
CITY OF DAYTON
6,746.36
Grant Distribution
SOJOURNER
VERIZON WIRELESS
CARDMEMBER SERVICE
MINNESOTA UI FUND
HERC U LIFT
HENNEPIN COUNTY SHERIFF
WEST HENNEPIN PUBLIC SAFETY
CITY OF MEDINA
CLIFTON LARSON ALLEN LLP
CIVIC SYSTEMS LLC
A-1 ELECTRIC SERVICE OF WACONIA INC
ERICKSON BUILDERS & CO
THE HARTFORD
QUALITY FLOW SYSTEMS INC
Advanced Imaging Solutions
PERMITWORKS LLC
WACONIA FORD
CITY OF CORCORAN
SUN LIFE FINANCIAL
MEDIACOM
EARL F ANDERSON & ASSOC
METRO CITIES
FERGUSON WATERWORKS #2516
ROGERS POLICE DEPARTMENT
SOUTH LAKE MINNETONKA POLICE
EHLERS AND ASSOCIATES INC
CINDY HILLGER
NEWEGG INC
SECURITY & SOUND CO
LEAGUE OF MN CITIES
MN LAW ENFORCEMENT EXPLORER ASSOC
TOM MITTELSTAEDT PAINTING INC
CHUNKS LAKESHORE AUTO
MN RURAL WATER ASSOCIATION
OFFICE DEPOT
TWTUPYINC
TI-STEVENS
CHARLES CUDD
JEAN & REBECCA PRENEVOST
DAVID AHLERS
BARBARA STEINER
Phil & Darcy Otto
DAVID ALBERTSON
HENNEPIN COUNTY INFOR TECH DPT
MN CHIEF OF POLICE ASSN
Henn county Community Corrections & Reha
HENNEPIN COUNTY ELECTIONS
Attchment 7 - Vendor Payment Listing
6,700.00
2018 Advocacy Service
6,613.31
Wireless Service
6,497.56
Credit Card Purchases
6,133.70
Unemployment Compensation
6,079.05
Lift Rental
5,798.29
Jail Charges, Radios
5,704.39
Grant Dist, ERU Membership
5,669.74
Grant Distribution
5,663.83
Audit Services
5,397.00
Accounting Software Licensing
5,340.05
Electrical Work
5,283.33
Gaurdrail Replacement
5,025.96
Life, LTD Insurance
4,680.00
Utilities Maintenance
4,508.71
Copier and Printers
4,485.00
Permit Works License
4,471.66
Motor Repair #431
4,344.09
Grant Distribution
4,002.45
Live/Disability Ins
3,561.00
Internet
3,309.27
Road Signs
3,224.00
Membership
3,156.17
Water Meters
3,132.44
Grant Distribution
3,116.35
Grant Distribution
3,075.00
Continuing Disclosure
3,000.00
Escrow Refund
2,960.37
Network Accessories
2,823.00
Electronic Bulletin Door
2,610.00
Patrol Subscription
2,595.00
Police Explorers
2,590.00
Office Painting
2,587.85
Squad Maintenance
2,550.00
Water School
2,534.68
Office Supplies
2,529.26
Limestone
2,518.19
GC Well Repair
2,500.00
Escrow Refund
2,500.00
Escrow Refund
2,500.00
Escrow Refund
2,500.00
Escrow Refund
2,500.00
Escrow Refund
2,500.00
Escrow Refund
2,475.42
Police Radios
2,434.00
Conference/Training
2,420.50
Jail Charges
2,392.68
Election Equip Rental
ANCOM TECHNICAL CENTER
VERIZON DIRECTORIES
ECM PUBLISHERS INC
HENNEPIN COUNTY TREASURER ACCT
R.D. & Associates Specialized Services
MUNICIPAL CODE CORPORATION
ZARNOTH BRUSH WORKS
ALLSTREAM/INTEGRA TELECOM
SIMPLEX GRINNELL
JOHN BAILEY
JOE FELDMAN
RICHARD & BRITT GAGE
BOB & JILL KACZKE
DataWorks Plus LLC
JAY MCCOY
CARTEGRAPH
CONNELLY INDUSTRIAL ELEC
COMMERCIAL ASPHALT
LUBE TECH ESI
HACH CHEMICAL CO
ADVANCED IMAGING SOLUTIONS - COPIERS
MN DEPT OF HEALTH
Minnesota Pollution Control Agency
APACHE GROUP
VALLEY RICH CO
Steve Gerber
STA SAFE LOCKSMITH
JACKIE YOUNG
RITEWAY BUSINESS FORMS
WILLIAMS TOWING
RANDYS SANITATION INC
PREMIER LIGHTING, INC.
MN DEPT OF REVENUE -WIRE
ORONO ROTARY
MN DNR OMB
George Bloom
HD SUPPLY WATERWORKS LTD
CENTURY LINK
EMBEDDED SYSTEMS INC.
THE HOME DEPOT
City of Orono Utilities
VESSCO INC
LANO EQUIPMENT
ALLSTREAM
ZAHL EQUIPMENT
MINT ROOFING
G & K SERVICES
Attchment 7 - Vendor Payment Listing
2,328.50
Chargers, Accessories
2,188.54
Voided
2,186.59
Publications
2,184.14
Police Radios
2,148.00
Tree Removal
2,084.43
Code Updates
2,084.00
Sweeper Broom - Bobcat
2,073.51
Phone Service
2,032.50
CH Fire Sprinkler Maint
2,000.00
Escrow Refund
2,000.00
Escrow Refund
2,000.00
Escrow Refund
2,000.00
Escrow Refund
1,943.86
Live Scan Printer
1,905.00
Education Reimbursement
1,900.00
GIS Licensing
1,814.23
Water Plant Repairs
1,755.95
Asphalt
1,743.95
Lubricants
1,735.84
Water Chemicals
1,690.60
Copiers
1,631.00
Quarterly Water Fee
1,560.00
Sewer School
1,529.15
Paper Products, Trash Bags
1,525.38
Watermain Repairs
1,500.00
Escrow Refund
1,495.90
Lock Repairs
1,445.00
Recorder Service
1,412.60
Accounting Forms
1,396.51
Tow Services
1,378.28
Waste Service
1,355.03
PD Lighting
1,228.00
Sales Tax Payments
1,200.00
Rotary Membership
1,188.59
Water Use Fee
1,134.33
Utility Refund
1,122.76
Safety Equipment
1,112.88
Phone/Internet Services
1,107.00
Siren Maint
1,072.74
Tools, Maint Supplies
1,064.33
Utility Charges
1,014.42
Water Supplies
1,013.32
Equipment, Repairs
998.38
Phone Service
990.48
989.64
940.05
Attchment 7 - Vendor Payment Listing
UNITED STATES POSTAL SERVICE
905.96
WESTSIDE WHOLESALE TIRE
903.42
NORTH MEMORIAL
870.00
WRIGHT HENNEPIN ELECTRIC
860.74
GRAINGER INC
849.97
JLR GARAGE DOOR SERVICE INC
846.53
CCE Registration Office
840.00
NORLINGS
834.00
MHSRC/Range
830.00
H & L MESABI
798.67
ROB HOWELLS
790.00
TITAN MACHINERY
789.52
MINNEAPOLIS OXYGEN COMPANY
779.62
RANDYS ENVIRONMENTAL SERVICES
730.11
RANDY MOE
700.00
NORA PASSE
700.00
MINNESOTA EQUIPMENT
687.43
SAFETY VEHICLE SOLUTIONS
616.50
CECE S SIGNS
603.50
BCA TRAINING & DEVELOPMENT
600.00
SHRED IT
594.00
NAPA Auto Parts
590.30
BRAUN INTERTEC
562.50
GEPHART ELECTRIC CO INC
555.00
MOUND TRUE VALUE
553.08
TWIN CITY GARAGE DOOR CO
550.00
NAVARRE HARDWARE
538.70
HENNEPIN COUNTY CHIEFS OF POLICE ASSN
520.00
DPC INDUSTRIES
519.00
CALIBRE PRESS
518.00
0 SULLIVANS HOLIDAY 547
510.27
BUREAU OF CRIM. APPREHENSION
510.00
CHAD STENSRUD
498.77
RDO EQUIPMENT
498.59
PIRTEK
479.38
AMY SWANSON
450.49
JASON BARNES
446.80
KENNEDY & GRAVEN CHARTERED
443.00
ADVANCED FIRST AID INC
428.00
BUSINESS ESSENTIALS
412.19
ALTEC INDUSTRIES, INC.
409.74
MN POLLUTION CONTROL AGENCY
400.00
ALBERS JEWELRY
398.38
TIM SONNEK
385.85
MAILFINANCE
376.50
MTI DISTRIBUTING INC
346.69
PERRYS TRUCK REPAIR
345.57
Attchment 7 - Vendor Payment Listing
GENUINE PARTS COMPANY/NAPA
337.57
Advance Auto Parts
330.08
O SULLIVANS HOLIDAY 546
313.50
CORE & MAIN
311.53
TRI CITY LAB
311.00
TWIN CITIES TRANSPORT & RECOVERY
306.40
FRESHWATER SOCIETY
270.00
DVS RENEWAL
267.00
HENNEPIN COUNTY TREASURER
265.00
LONG LAKE TRUE VALUE
258.90
ATOM
250.00
FSSolutions
250.00
BIFFS INC
244.64
CINTAS CORPORATION
240.08
NOVA COMMUNICATIONS
240.00
ADVANCED IMAGING SOLUTIONS - PRINTERS
237.35
Jessica Sletten
233.49
PLUNKETT S
232.54
CCP INDUSTRIES INC.
231.27
DEPT OF PUBLIC SAFETY
225.00
KENNETH N POTTS PA
225.00
HENNEPIN COUNTY ATTORNEY
225.00
MN NCPERS GROUP LIFE INS
224.00
John Sherman
218.25
STAR TRIBUNE
216.45
FASTENAL
211.62
SECOND NATURE GRAPHICS
211.00
AWWA
202.00
Minnesota Sportsmen, Inc
200.00
CLINT SCHUMANN
199.99
GOPHER STATE ONE CALL
191.75
NEOPOST USA INC
191.50
VARNER MOBILE SERVICES LLC
188.75
CORREY FARNIOK
187.85
GREEN LIGHTS RECYCLING INC
185.11
DOMINOS PIZZA
180.76
APPRIZE TECHNOLOGY SOLUTIONS
180.00
BRANDON MAURER
173.99
CITY OF MINNETONKA BEACH
164.00
GROUP HEALTH INC
158.00
SCOTT OBERAIGNER
157.49
SCHWAAB INC
155.61
OPTUM
155.50
LAFAYETTE CLUB
149.68
Richard & Larissa Stockton
132.55
SUSA ONE -DAY SCHOOLE
125.00
NCPERS MINNESOTA
112.00
Attchment 7 - Vendor Payment Listing
CHRIS FISCHER
109.57
COMMAND PRESENCE TRAINING ASSOCIATES
109.00
MTI DIST CO
107.74
JH LARSON COMPANY
100.60
TONY WITTKE
98.06
KNIGHT HEATING & AIR
96.25
JANE SZCZEPANIK
95.37
EXPRESS EMPLOYMENT PROFESSIONALS INC.
92.40
COUNTRY CAKE CUPBOARD
90.00
BRIAN CLARK
85.01
ARC
83.95
CROSSROADS ANIMAL SHELTER
80.00
FIRESIDE HEARTH & HOME
75.00
SIRCHIE FINGER PRINT LABS
56.87
ROGER PEITSO
55.64
SPPD EXPLORER POST 454
50.00
BOYER TRUCKS
48.61
DUSTIN RIEF
48.15
HEATHER GEHLEN
46.52
MCPA C/O BCA CRIME WATCH
45.00
JACOB KAUL
45.00
HD SUPPLY WHITE CAP
44.28
TOLL GAS & WELDING SUPPLY
42.73
CITY OF BLOOMINGTON
31.50
BUDGET PRINTING
31.31
CULLIGAN
21.29
SCOTT BORIS
21.00
BRAD SCHOENHERR
20.87
GREGG PALMER
19.00
MARGARET UNG
17.99
WILLIAM DELAY
17.00
City of Wayzata\DVS
16.00
SUSAN SCHULTZ
15.99
DIAMOND MOWERS INC.
14.04
JAMI WITTKE
12.89
Total 29:
-
CITY OF ORONO PETTY CASH
-
Total 57:
-
Total 100:
-
Total 148:
-
Total 170:
-
Total 214:
-
Total 256:
-
Total 356:
-
Total 432:
-
Total 563:
-
Total 678:
-
Attchment 7 - Vendor Payment Listing
Total 934: -
Total 103363: -
Total 103735: -
Total 104025: -
Total 104434: -
CHRISTINE MATTSON -
Total 105081: -
Total 105212: -
Total 105497: -
Total 105687: -
Total 105844: -
Total 106063: -
Total 106269: -
Total 106492: -
Total 106582: -
Total 106699: -
Total 106709: -
Total 106721: -
ANOKA COUNTY SHERIFF'S OFFICE -
Total 106731: -
Total 106731: Total 3,144,822.95
Grand Total
Item No.: 17
Date: April 23rd, 2018
Item Description: 2018 Road Maintenance Project- Award
Presenter: Adam Edwards Agenda Public Works Director/
Public Works Director/City Engineer Section: City Engineer's Report
1. Purpose. The purpose of this action item is to award the contract for the 2018 Street Maintenance
Project.
2. Background. At the March 22nd, 2017 Council Work Session the Council provided guidance on a
way forward for road maintenance funding and projects for the 2017 and 2018 construction seasons. At
the April 24', 2018 council meeting, council provided direction to staff on roads to include in 2018 Street
Maintenance Project. On June 23rd, 2017 the Mayor requested the City Engineer look at realigning the
northern end of Linden Lane to remove long standing encroachments and improving drainage. On July
24th, 2017 the Council approved the engineering and design for the selected roads. City staff and Bolton
and Menk then conducted surveying, assessments and prepared draft designs for the subject roads. Draft
plans were shared with residents at the open house on December 131, 2017. The onsite assessments and
feedback from residents resulted in additional planning to address stormwater issues on several of the
roads. The Council approved solicitation for bid at the end of February. Since the engineer estimates for
the projects were higher than the projected fund availability for street projects, the bid was broken in to
two parts. Forest Arms Lane be listed as a bid alternate (Part B) during the solicitation process. The
other roads are the base (Part A) of the bid.
3. Scope of Work. The project consists of the reclamation and or mill and overlay of the bituminous
pavement, select subgrade corrections, and the replacement / improvement of the associated stormwater
systems for the Wildhurst Trail Network, Vine Place, Lyric Avenue (Livingston to Blaine), Minnetonka
Highlands, and West Lafayette. Also included is the realignment of Linden Lane and the replacement of
the water main that runs underneath West Lafayette Rd.
4. Cost. The city received four bids. The Bid Summary is at Exhibit A. Due to funding constraints
Staff is recommending only awarding Bid Part A. The low bid is for $1,209,357.00 is from Park
Construction. In addition to the construction cost, Bolton and Menk provided an estimate for construction
oversight. (Exhibit B)
Who
Work
Cost
Status
Bolton
&Menk, Inc
Design and Bid Engineering Construction
Oversight
$ 134,000
Not to exceed
Park
Construction
Reclamation and Resurfacing of
$1,209,357
Pending award
Bolton
&Menk, Inc
Construction Oversight (Includes Leaf
Street which is a separate award item)
$ 283,000
Not to exceed
TOTAL
$ 1,626,357
5. Funding. Funding for the project will come from a combination of the pavement management fund,
stormwater fund, water fund and sewer fund.
Fund Engr Estimate As bid Estimated EOY 2018 Fund Balance
Pavement Fund $ 853,537 $ 976,070 $ 18,930
Stormwater $ 357,570 $ 369,015 $ 1,410,101
Prepared By:,!
Reviewed By:
Approved By:
AGENDA ITEM
Sewer and Water $ 323,511 $ 281,272 $ 2,440,474
Total $ 1,534,618 $ 1,626,357
6. Timing.
Open Bids/ Award.................................................................................................. April, 2018
Construction..................................................................... Summer 2018
7. Staff Recommendation. I recommend award of Part A of the bid to Park Construction in the amount
of $1,209,357 bids.
COUNCIL ACTION REQUESTED
Move to authorize the solicitation of Bids for the project.
Reference
A. Bid Tab
B. Bolton and Menk Construction Services proposal
AGENDA ITEM
Exhibit A -Bid Tab
City Of Orono
2018 Street Improvements
Bid Date: April 11, 2018 — 10:00
Contractor
Part A
Part B
Part A+B
Park Construction
$
1,209,357.00
$ 431,081.00
$ 1,640,438.00
GMH Asphalt
$
1,225,352.01
$ 403,736.25
$ 1,629,088.26
Bituminous Roadways
$
1,330,106.70
$ 435,893.30
$ 1,766,000.00
New Look Contracting
$
1,323,356.00
$ 461,560.00
$ 1,784,916.00
Low Bidder Part A = Park Construction
Low Bidder Part A and B = GMH Asphalt
Part A = Wildhurst Trail Network, Vine Place, Lyric Avenue (Livingston to Blaine), Minnetonka
Highlands, West Lafayette and Linden.
Part B = Forest Arms Lane
QBOLTON
& MENK
Real People. Real Solutions.
April 16, 2018
City of Orono
Attn: Adam Edwards
PO Box 66
Orono, MN 55323
RE: 2018 Street Improvement Project - Construction Services
Dear Adam:
2638 Shadow Lane
Suite 200
Chaska, MN 55318-1172
Ph: [9521448-8838
Fax: [9521448-8805
Balton-Menk.com
As requested, we have prepared a scope of services and estimated fee for the construction services
associated with the Street Improvement Project.
Scope of Services
Public Coordination/Communications
Bolton & Menk is committed to supporting the coordination requirements of this project with qualified
staff and will proactively engage affected property owners and the general public with timely and
accurate information via newsletters and website updates as desired by the City.
Construction Staking and Observation
Construction staking will be provided along with full time construction observation. Duties of the
Construction Observer will include the following:
• Attendance at the pre -construction meeting and all construction -related meetings
• Serve as a liaison between the City and the contractor
• Review of the completed work to determine if the project is in general conformance with the
plans and specifications
• Review of all materials testing
• Maintenance of construction documentation
• Communication with affected property owners, as necessary, to address their construction -related
concerns and issues
Construction Administration
Construction administration duties will include the following:
• Administering a pre -construction meeting
• Review of shop drawings
• Preparation of pay estimates
• Contractor communications
• Liaison with City Staff and Council
C:\Users\jessicaka\Desktop\2018 Street Improvements Construction Services 4-16-18.docx
Bolton & Monk is an equal opportunity employer.
2018 Street Improvement Project - Construction Services
April 16, 2018
Page 2
Record drawings detailing the completed improvements as recorded by the construction observer and the
City of Orono's contractor will be completed and furnished to the City in hard copy and electronic format.
Record plans will also be linked to the City mapping system.
Fee Estimate
Based on the Scope of Services described above, we propose a not -to -exceed fee of $283,000 to be billed
on an hourly basis. This fee accounts for the additional design services that were provided to evaluate
drainage issues not included in the original scope of the project and includes coordinating the work of a
geotechnical engineering firm to complete materials testing for the project. A separate proposal for
materials testing services will be submitted to the City for review.
Please let me know if you have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
David P. Martini, P.E.
Principal Engineer
C:\Users\jessicaka\Desktop\2018 Street Improvements Construction Services 4-16-18.docx
Bolton & Monk is an equal opportunity employer.
AGENDA ITEM
Item No.: 18 Date: April 23, 2018
Item Description: 2019 Street Maintenance Planning and Engineering
Presenter: Adam T. Edwards, PE Agenda Public Works Director/
Public Works Director/City Engineer Section: City Engineer's Report
1. Purpose. The purpose of this action item is to gain council approval to commence the planning and
engineering of the 2019 Street Maintenance Project.
2. Background. At the March 22nd, 2017 Council Work Session the Council provided guidance on a
way forward for road maintenance funding for road maintenance projects and funding. Due to an
increase in the required scope and a reduced funding availability in 2018 the Forest Arms Lane project is
recommended to be deferred from 2018 to 2019. Engineering and design is already complete for this
street and therefore not included in the engineering proposal for 2019. City staff has received a petition
from the residents on Casco Circle asking the city to address road issues (Exhibit A). In addition Staff
has received numerous appeals from residents on Chevy Chase and Lyman Avenue for maintenance.
3. Scope. Planning and engineering will consist of topographic surveying, utility inspections, design,
permitting, public input and solicitation of bids for:
Street
Work Type
Chevy Chase Drive
Mill and overlay with drainage improvements
Casco Circle
Mill and overlay
Lyman Avenue
Mill and overlay
East Long Lake Road
Reconstruction with drainage improvements on southern section
Windjammer Lane
Reconstruction with drainage & possible sanitary improvements
Tonkaview Lane
Mill and overlay
Kenwood Way
Mill and overlay
4. East Long Lake Road. Staff is also seeking direction from Council on the long term disposition of
East Long Lake Road. East Long Lake Road is in extremely poor condition. The portion included in the
2019 road maintenance plan is only the southern —890 feet which connects the furthest worth resident to
Old Long Lake road. The northern section of the road runs along the eastern shore of Long Lake.
Portions of the road way are becoming undermined and the pavement is crumbling. The portion of the
Roadway just south of the Spring Hill intersection is low lying and prone to seasonal flooding requiring
periodic closures of the roadway. The estimated cost to reconstruct this section of road is $ 600K+. The
north section serves as a cut through for traffic from the County Road 6 in the north down to County
Road 112 in the south. The average daily traffic along this road as counted in fall for 2017 is 324.
Options may include: reconstruction of the road, converting the road to gravel, converting the northern
section of the road to a trail.
5. Cost. Bolton and Menk has provided a scope of services for a fee estimate not to exceed $165,000
(Exhibit B). The estimated construction cost for each project from the CIP is listed in the table below.
The table also included Forest Arms Lane which was designed in 2018 but is recommended for execution
in 2019 due to funding shortfalls in 2018.
Prepared By: 7E Reviewed By: Approved By: -TV
AGENDA ITEM
Street
Pavement
CIP Estimated Cost
Stormwater Utilities
Pavement Fund
Total
East Long Lake Road (South)
$
166,900
$
77,000
$ 58,874
$ 1,594,158
$
243,900
Windjammer Lane
$
71,834
$
7,200
$
24,750
$
103,784
Lyman Avenue
$
46,321
$
4,600
$
50,921
Tonkaview Lane
$
90,204
$
9,000
$
99,204
Chevy Chase Drive
$
175,532
$
17,500
$
193,032
Kenwood Way
$
22,795
$
2,300
$
25,095
Casco Circle
$
120,435
$
12,000
$
132,435
2019 projects TOTAL
$
694,021
$
129,600
$
24,750
$
848,371
Forest Arms Lane (2018 deferred)*
$
383,856
$
13,101
$
34,124
$
431,081
TOTAL
$
1,077,877
$
142,701
$
58,874
$
1,279,452
* Forest Arms Lane Cost estimates are based on 2018 Bid Amounts.
6. Funding. The engineering as well and the eventual projects will be funded with a combination of the
Pavement Management Fund, Utility Funds, and Stormwater Fund. The Pavement Fund continues to be
of concern. Adequate funding for the 2019 projects is based on several assumptions: one, the pavement
levy for 2019 is set at $750K; two, $450K is available for Positive fund balances from 2018; and that
$100K of water tower lease revenue is dedicated to street maintenance. See Pavement CIP/Funding
Table at Exhibit C.
Fund
Total
Est. 2019 End of Year
Fund Balance
Pavement Fund
$ 1,077,877
$ 120,053
Stormwater Fund
$ 142,701
$ 1,366,573
Utility Funds
$ 58,874
$ 1,594,158
Total
$ 134,000
COUNCIL ACTION REQUESTED:
Move to:
Approve the 2019 Road Maintenance plan
Acceptance of the Bolton and Menk's proposal for design and engineering services for a fee not
to exceed $ 165,000.
Direction to Staff on way forward for East Long Lake Road.
Exhibits
Exhibit A. Casco Point Petition
Exhibit B. Bolton and Menk Construction Proposal
Exhibit C. Pavement CIP/Funding Table
Prepared By: Reviewed By: Approved By: -TV
January 26, 2018
Adam Edwards, Public Works Director
David Goman, Supervisor for Streets, Storms and Sewers
2750 Kelly Parkway
Orono, MN 55356
Mr. Edwards and Mr. Goman,
RSCEIVED
JAN 3 0 2018
CITY OF ORONO
My wife and I have lived on Casco Circle for 40 years. We have enjoyed our time using the open spaces
of the park, teaching our children to ride their bikes on the circle and just enjoying life in our
neighborhood. This has recently changed, especially the condition of Casco Circle Road.
It came to a head last summer. While walking around the circle several times a week, it became very
obvious that we need to do something about the condition of Casco Circle, making riding bike and/or
walking on the verge of being close to hazardous. A few years ago the rest of Casco Point Drive was
updated and resurfaced, ending right at the start of Casco Circle.
We started surveying our Casco Circle neighbors. Most would agree, especially those that have lived
here for several years. We have attached copies of the postcard that those residents signed and gave to
US.
I am not completely sure of the next step that we need to take, but my wife and I would be willing to
meet with you to discuss Orono's plans for the completion of the work on Casco Circle and what step we
need to take next.
Call us to discuss what you would suggest the next step should be.
Lawrence Brustad
612-201-3906
3309 Casco Circle
Orono, MN 55391
Ibrustad@aibme.com
Jeanne Brustad.
612-201-2795
3309 Casco Circle
Orono, MN 55391
ilbrus@mchsi.com
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QBOLTON
& MENK
Real People. Real Solutions.
April 16, 2018
City of Orono
Attn: Adam Edwards
PO Box 66
Orono, MN 55323
RE: 2018 Street Improvements — Design and Bidding Services
Dear Adam:
2638 Shadow Lane
Suite 200
Chaska, MN 55318-1172
Ph: [9521448-8838
Fax: [9521448-8805
Balton-Menk.com
As requested, we have prepared a scope of services and design fee estimate for the proposed 2019 Street
Improvements Project. It is our understanding that the scope of the project will include the following:
• East Long Lake Road — Reconstruction with minor drainage improvements
• Windjammer Lane — Reconstruction with minor drainage improvements
• Lyman Avenue — Mill and overlay
• Tonkaview Lane — Mill and overlay
• Chevy Chase Drive — Mill and overlay with minor drainage improvements
• Kenwood Way — Mill and overlay
• Casco Circle — Mill and overlay
Proposed Scope of Engineering Services
To assist the City with this improvement project, Bolton & Menk proposes the following Scope of
Services:
Topographic Survey and Soil Borings — We will document existing conditions within the right of way
where necessary. Bolton & Menk will coordinate with a sub -consultant to collect and analyze soil
borings along the alignment of the roads where necessary. Existing soil characteristics will be used to
assist with the design of the pavement structure for the streets to be reconstructed.
StaffDesjpn Meetings — Our team will work with City staff to develop the scope of the project and to get
input on design details. The goal of these meetings is to ensure that the project is designed consistent
with City standards and that the City's maintenance practices and operations are considered throughout
the design process.
C:\Users\jessicaka\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.0utlook\8G7WGMS2\Fee Estimate - 2019 Street Improvements.docx
Bolton & Menk is an equal opportunity employer.
2019 Street Improvements
April 16, 2018
Page 2
Detailed Design and Bidding — Once the final scope of the project is determined, Bolton & Menk will
prepare detailed plans and specifications for the project. This work will include coordination with private
property owners as needed. Upon authorization, the project will be advertised for competitive bids.
Bolton & Menk will administer the bidding process and will ultimately make recommendations to the
City Council about awarding the project.
Fee Estimate
Based on the scope of services described above, we propose a not -to -exceed fee of $165,000 to be billed
on an hourly basis. A separate proposal for soil borings will be provided to the City for approval. Once
the Construction Contract is awarded, Bolton & Menk will prepare a separate scope and fee estimate for
construction phase services.
Please let me know if you have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
-P TYI
David P. Martini, P.E.
Principal Engineer
C:\Users\jessicaka\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.0utlook\8G7WGMS2\Fee Estimate - 2019 Street Improvements.docx
Bolton & Menk is an equal opportunity employer.
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AGENDA ITEM
Item No.: 19
Date: April 23, 2018
Item Description: Old Long Lake Road Right of Way Permit
Presenter: Adam Edwards, PE. Agenda Public Works Director/
Public Works Director/City Engineer Section: City Engineer's Report
1. Purpose. The purpose of this action item is to gain council approval/ direction on the issuance of a
Right of Way permit for Old Long Lake Road to Landings at Long Lake Development.
2. Background. The City of Orono received a Right of Way Permit on March 14, 2018 for a curb cut/
connection for the Landings at Long Lake development to Old Long Lake Road (Exhibit A). The permit
was for a driveway serving four residences to be developed in Long Lake. Orono City Code Section 18-
136 allows up to two residences to share a driveway. As there is already an existing driveway serving
three residents that accesses Old Long Lake Road thorough the Property being developed, this would
create a situation where seven Long Lake residences would access Orono's Old Long Lake Road on two
shared driveways that abut one another less than 40 feet from the Old Long Lake and Wayzata Blvd
Intersection. The City Engineer denied the permit as originally submitted and recommended the
developer resubmit with a new plan showing a private road meeting Orono City Standards and providing
a single access for all seven homes (Exhibit B).
The applicant resubmitted a revised plan on April 5t' depicting a private road type access onto Old
Long Lake Road. The City of Long Lake has approved a preliminary plat for the development that is
contingent upon Orono's approval of the access connection. The intersection in question is part of the
Hennepin County CASH 112 Turn Back Phase 2 project. At the time the City approved the cooperative
agreement and project plans there were to be two driveways connecting four Long Lake Properties to Old
Long Lake road. The City approved a plan showing one driveway for three homes and another for one
home. The one home lot is the one being subdivided. The geography of the area constrains the driveway
options for access to Old Long Lake Road as there is limited space between CASH 112 to the south and a
steep slope and ravine to the north. Seven sets of mailboxes, seven sets of trash and recycling receptacles
on a curve within 40 feet of a major intersection could increase the risk of an accident. By requiring a
private road access these items and the activity associated with them can be moved off of Old Long Lake
road reducing the activity and clutter in the intersection area and improving the safety of the area.
3. Public Comment. The city did receive a letter from Long Lake Residents at 1020 Old long Lake
Road. (Exhibit Q.
4. Staff Recommendation. Staff recommend issuance of the ROW permit requiring a single 24 foot
wide pavement section as it intersects Old Long Lake Road that serves all seven properties to access Old
Long Lake road through the subject development property with the following conditions:
a. A condition of the right of way permit is that the Development Agreement include language
establishing the maintenance responsibility for the private road/driveway as that of the development.
Proposed Language: The maintenance of the private roadway/driveway as it lies within the City of
Orono's Right of Way shall be the responsibility of the residents of the Landings of Long Lake
Development. Maintenance shall include with respect to the roadway/driveway; all necessary pavement
repairs, snow removal, ice treatment, lighting, markings, signage and any necessary shoulder repairs.
b. Further the developer will create the necessary facilities for all mail box and refuse container
services to occur along the private roadway and not along Old Long Lake road.
Prepared By:
Reviewed By:
Approved By: -T)a
COUNCIL ACTION REQUESTED
Motion to adopt the attached resolution granting a ROW permit with conditions.
Exhibits
Exhibit A. ROW Permit Application
Exhibit B. Letter to Applicant
Exhibit C. Public Correspondence
Exhibit D. Resolution
et Address: Mailing Address: Phone: 952-249-4600
) Kelley Parkway P.O. Box 66 Fax: 952-249-4616
io, MN 55356 Crystal Bay, MN 55323-0066 Website: www.ci.orono.mn
Right -of Way PermUA pp. Ication
Purpose for Construction: New ❑
Facility Owner: _f p_1 6tJ MAVC-VtC 45
Contractor: 0 I. -C"ez 40me
Contact Person: (Zfz(S,(� t4L.0 j4 ' %�o IA
Billing Address: 6L41 F- lAu(F 5`t' iee 1 *' z23
City: W A44 7_ AT'>llr
State: M v-1 Zip: 553 cl t
Permit Type: Excavation ❑ Obstruction ❑
Replacement X Repair ❑
Maintenance ❑
Project # JlmVoc4F-M4L<96144M.Cagy
Phone #: 61 Z 2-28 o 2 27
Cell Phone: 6t7_ 70l Ysg
Email:
Construction Location: P t 6l-tl 6� UJA,M - D Q wFi W A
(Attach plan/sketch of proposed construction)
Nearest Intersection: n Ln t„p t -'r6 `A,.,zE
Excavation Size: Width:
Excavation Type: Trench ❑
Driveways ❑
Length:
Hole ❑
Cabinet ❑
Depth:
Plow ❑ Pneumagopher ❑
Pedestal ❑ Other ❑
Specify Other:*" "0TC G4M tuff- k--IC-A0 9-t A A Rot-� WO
Nr '0V Oe_isiC . -'AJ" A p 0lza�/ o I A:$
Obstruction Information: 9C-QUiQe-& "1?tt�-a�G-� E��rN��,�QrN� A.pQ1bV+AL
List the portion of the R -O -W being obstructed:
Obstruction Size: Width: Length:
Hours of Obstruction: Start Date: at
Construction Schedule:
Start Date:
Weekend Dates:
AM to End Date:
Number of Days:
End Date:
Depth:
at PM
By signing this document, I (the applicant) hereby state that the above information is correct and may be subject
to change. If a change in any of the above information occurs, I (the applicant) will inform the local municipality
for proper approval. Please send the completed permit application to: P.O. Box 66, Crystal Bay, MN 55323.
Applicant Signature: a e: /V (y"I'Z018
Municipality Signature:
Date:
RECEIVED
MAR 14 2018
CITY OF ORONO
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C I T Y O F
LONG LAKE
City Council
Resolution No. 2018-08
A RESOLUTION APPROVING A PRELIMINARY PLAT FOR LANDINGS AT LONG LAKE,
BLOCK 1, LOTS 1-4 AND VARIANCE TO ALLOW FOR FOUR SINGLE FAMILY
PROPERTIES TO BE SERVED BY A SHARED DRIVEWAY AND CURB CUT
WHEREAS, on September 13, 2017 the City of Long Lake deemed a Land Use Application
complete made by James Koch that included a request for a rezoning from R-2 Lakeshore Single
Family Residential District to PUD and a preliminary plat for Landings at Long Lake for property
legally described as:
The West 365 feet of the East 829 f -et of that part of Government 1-ot 4, Section 35,
Township 118, Range 23, which lies North of the U.S. Highway No. 12, formerly State Trunk
Highway No. 10; and extends from the said highway right-of-way to the shore of Long Lake
lying South of a line drawn East perpendicular to the West line of the East 829 feet of said
Government Lot 4 from a point thereon distant 39 feet South from the Northeast corner of
Tract A, Registered Land Survey No. 765.
WHEREAS, the existing property address is 1070 Wayzata Boulevard West with property
identification number 35-118-23-13-0018; and
WHEREAS, the applicant proposed to subdivide the property into five lots for future single-
family residential development but did not have plans for development at the time of application;
and
WHEREAS, the applicant proposed access to the five lots with a private street and City
ordinance permits private streets only through the approval of a PUD; and
WHEREAS, City Ordinance allows for the City Council to approve subdivisions, streets,
utilities and public facilities that are not in compliance with the City subdivision requirements for
pronPrty 7cned PUD if it finds tha trite . adher^rce to such requirements is not re-quired to meet the
intent of this Section or to protect the health, saiety or welfare of the residents of the PUD, the
surrounding area, or the City as a whole; and
WHEREAS, the applicant requested deviations from the following requirements of the City's
subdivision ordinance:
a. Side lot lines shall be at right angles to street lines, radial to curved street lines, or
radial to lake or stream shores unless the City determines that due to topographic
conditions, an alternative layout will result in a better street or lot plan.
b. Private streets are prohibited except as approved within a Planned Unit Development
and constructed according to City standards.
c. Cul-de-sac roads are permitted when designed to permit future road extensions into
adjoining properties or where topography, environmental, land use or existing
conditions justify their use as approved by the City Council.
d. The minimum right-of-way width for a local street is 60 feet. The applicant is
proposing 30 feet.
e. The minimum pavement width (face to face of curb) for a local street is 32 feet. The
applicant is proposing 24 feet.
f. The minimum right of way width for a cul-de-sac end is a 60 -foot radius. The
applicant is proposing 48 feet.
WHEREAS, a public hearing was held on October 10 and November 14, 2017 regarding the
rezoning to PUD and the preliminary plat; and
WHEREAS, notice of both public hearings was posted and published in the official
newspaper, all in accordance with the law; and
WHEREAS, the Planning Commission voted 4-1 to recommend denial of the request for a
rezoning to PUD and preliminary plat, based on findings that the requested deviations from the
subdivision requirements are not consistent with the purpose and intent of the zoning and
subdivision ordinance and specifically the following purpose statements of the subdivision ordinance:
1. Provide for and guide the orderly, economic and safe development and
redevelopment of land, and the provision of public services;
2. Establish reasonable standards of design and procedures for .subdivisions and
resubdivisions, to provide the orderly layout and use of land according to the
requirements of the ordinance and consistent with the City of Long Lake
Comprehensive Plan;
3. Prevent the pollution of air, streams, and lakes; ensure the adequacy of drainage
facilities; protect water resources and encourage the wise use and management of
natural resources in order to preserve the integrity, stability, and beauty of the City.
WHEREAS, the Planning Commission also found that the original requested preliminary plat
and rezoning to PUD would have a detrimental effect on the neighborhood and surrounding area of
the City.
WHEREAS, the City Council considered the request for a rezoning to PUD and preliminary
plat at their November 21 and December 5, 2017 meetings; and
WHEREAS, at the December 5, 2017 meeting, the applicant expressed a desire to revise
the proposed plat to address concerns raised to date and formally withdrew the request for rezoning
to PUD; and
WHEREAS, the applicant granted an extension to May 11- ?018 to the- City of Long Lake to
uc ion on the requested preliminary plat application; and
WHEREAS, on January 11, 2018, the applicant submitted revised plans for a four -lot
subdivision with access via a shared driveway from Old Long Lake Road; and
WHEREAS, on January 23, 2018, the applicant submitted an application for a variance from
Section 21, Subdivision 4, H, 6 of the Long Lake Zoning Ordinance to allow for four lots to utilize a
shared driveway and curb cut, where the zoning ordinance allows for a maximum of two single
family properties to utilize a shared driveway and curb cut.
WHEREAS, the proposed lots comply with the minimum area and width requirements for
the R-2 zoning district and exceed the minimum amount of frontage required along a public right of
way; and
WHEREAS, a public hearing was held on February 13, 2018 regarding the requested
preliminary plat and variance; and
WHEREAS, notice of the public hearing was posted and published in the official newspaper,
all in accordance with the law; and
WHEREAS, the Planning Commission voted 4-0 to recommend approval of the requested
preliminary plat and variance, subject to the conditions of the staff report dated February 13, 2018;
and
WHEREAS, the City Council reviewed the requests at their regular meeting on February
20th, 2018 and finds that the requested preliminary plat is consistent with the subdivision ordinance,
the lot standards of the R-2 district, and the comprehensive plan; and
WHEREAS, the City Council makes the following findings regarding the variance request:
1. The property owner proposes to use the property in a reasonable manner not permitted by
this Ordinance;
The applicant is seeking to subdivide the property into four lots. The proposed lots comply with the
dimensional requirements of the R-2 district and have the proper frontage along a public right of
way (County Road 112). ;hie Count; has stated that providing even a single access to the
properties from County Road 112 would not comply with their access spacing guidelines. The only
other option for access is off of Old Long Lake Road. The applicant could propose two driveways,
with each serving two of the lots, however, the creation of an additional curb cut would also trigger
a variance. Staff's opinion is that one shared driveway to serve the four properties is preferred to
two driveways and granting a variance for the additional curb cut. The City Council finds the
request reasonable. Criteria met.
2. The plight of the landowner is due to circumstances unique to the property not created by
the landowner. -
The property is uniquely situated in that it is zoned for single family residential and abuts County
Road 112, which has higher access spacing guidelines than would be found on a city street. The
applicant is able to subdivide the property into four lots and meet the lot requirements, however,
there are no alternatives available to provide access that would not require a variance or deviation
from the County's access spacing guidelines. Criteria met.
3. The variance, if granted, will not alter the essential character of the neighborhood.
As proposed; th2 number of driveway curb cuts accessed from Old Long Lake Road would remain of
two. The use of a shared drive�:¢fay is consistent with the rest of the neighborhood as the 1010,
1.020, 1030 Old Long Lake Road properties are all accessed by a shared driveway that runs through
the subject property. Underhill Circle also functions as a private shared driveway. Criteria met.
4. Granting of the variance is in harmony with the general purpose and intent of the ordinance,-
The
rdinance;The intent of limiting the number of properties that may be served by a shared driveway is to
minimize maintenance conflicts for a shared driveway where possible. Increasing the number of
property owners responsible for maintenance may create challenges in coordinating necessary
maintenance, but this concern can be addressed with a formal agreement. In this case, access off
of County Road 112 is not permitted and providing an additional driveway and curb cut in close
proximity to the intersection is not desirable. Adding a third curb cut to this property would trigger
the need for a variance. Proper cross access easements and a cooperative maintenance agreement
must be filed with Hennepin County and the City Clerk before a shared driveway and curb cut will be
permitted. The City Attorney will need to review the easement and maintenance agreement to
ensure the driveway will be properly maintained. Criteria met.
S. The variance is consistent with the Comprehensive Plan;
The comprehensive plan guides the property for low density residential use. The variance to
accommodate the proposed subdivision is consistent with the comprehensive plan. Criteria met.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Long Lake that the
following requests are approved, subject to the outlined conditions:
I. A preliminary plat for Landings at Long Lake (or whatever herein referred to), subject to the
following conditions:
A. A storm water management plan approved by the Minnehaha Watershed District
shall be submitted to the City of Long Lake prior to Final Plat approval.
Documentation of such approval by the Minnehaha Creek Watershed District shall be
submitted with the storm water management plan. Upon full execution of such plan,
the applicant shall record the same and provide proof of recording to the City.
B. The homes shall be equipped with internal sprinkler systems to the satisfaction of
the Long Lake Fire Chief.
C. A conservation easement over the wetland and extending 75 feet from the wetland
edge shall be recorded against the property consistent with Minnehaha Creek
Watershed District requirements.
D. Prior to recording the final plat, an easement agreement shall be executed between
the landowner and the City of Long Lake for all drainage and utility easements
required.
E. The applicant shall pay $7,125 to the City of Long Lake to fulfill the parkland
dedication requirement.
F. A letter of credit shall be provided to the City of Long Lake in an amount to be
determined by the City Engineer and City Attorney for the costs of all site
improvements.
G. Existing sanitary sewer and water services in the area shall be abandoned properly
to the satisfaction of the Public Works Director or City Engineer.
H. The applicant is responsible to obtain all necessary permits from other jurisdictions,
including but not limited to, Hennepin County and Minnehaha Creek Watershed
District.
I. The preliminary plat shall be void if the final plat has not been approved by the City
Council within one (1) year from the date of preliminary plat approval, unless a
request for a time extension is submitted by the applicant and approved by the City
Council prior to the date the preliminary plat is to become void.
J. The applicant shall address all comments identified in the City Engineer's Memo
dated February 7, 2018 to the satisfaction of the City Engineer.
K. An easement and maintenance agreement approved by the City to ensure proper
driveway maintenance shall be executed prior to final plat approval. The same shall
thereafter be recorded and proof of recording provided to the City.
L. The applicant shall reimburse the City for any and all costs incurred by the City for
processing applications associated with the property consistent with Ordinance No.
2017-04 amending Chapter 26, Article II. Consultant Development Fees, of the City
Code of Ordinances.
2. A variance to allow four single family properties to be served by a shared driveway and curb
cut.
Adopted by the City Council of the City of Long Lake this 6th day of March 2018.
!A44(XV,j <Y-140�qV-4-
ATTEST: Marty Schneider, Mayor
X71
Jea' tette Moeller, City Clerk
CITY OF ORONO
i
Street Address: I Mf ,ihn2 Address: i Toluc ne (9521 249-4600
P 2750 Kelley Parkway P.O. Box 66 Fax .'952; 249-4616
Orono, MN 55356 Crystal Bay, MN 55323 , wtvw.ci.orono.mn.us
March 9, 2018
Jim Koch VIA EMAIL
jim.kochemail@gmail.com
Mr. Koch,
I understand the conditions of Long Lake's approval of the Landings at Long Lake preliminary plat
included the city of Orono's approval of the driveway configuration preliminary plat approval. I note the
plat shows 4 new lots will share a driveway. I also note that this driveway is close to the intersection of
Old Long Lake Road and Wayzata Blvd. The Orono ordinances allow up to two residential parcels to
share a driveway approach. Unfortunately, the City cannot approve the access as shown.
Sec. 18-136. - Residential driveways, approaches and turnaround.
(a) One driveway approach shall be allowed from up to two single residential parcels of land to
the same road, provided that appropriate easements exist between parties sharing the driveway
and driveway approach. Parcels having frontage on more than one public road shall be allowed
a driveway approach to one public road.
This requirement is in part based on a desire to maintain safe and efficient access for properties and the
traveling public, provide space for, in this case, mailboxes, delivery services, and refuse receptacles away from
the Old Long Lake/ Wayzata Blvd intersection which already does not meet required spacing standards. City of
Orono concerns were outlined in an email dated February 1, 2018, attached. We will review a revised plan
showing a private drive serving the 4 lots created by the plat. Ideally, a private road providing access for all 7
lots in the area would proposed. Orono city standards require a private road serving 3-6 units to include a paved
width of 24 feet. A road serving 7 or more lots requires a paved width of 28 feet.
Please feel free to contact me at 952.249.4626 or by email atjbarnhort@ci.orono.mn.us if you have any questions
on the above requirements.
Sincerely,
CITY OF ORONO
Jeremy Barnhart, AICP
Community Development Director
Cc: Scott Weske, Long Lake City Administrator
Dustin Rief, Orono City Administrator
Dennis Walsh, Orono Mayor
lots. As you know, this lot abuts the City of Orono and access is provided off of Orono right of way.
The applicant withdrew the previous application and resubmitted the attached with four lots served
by a shared driveway. A variance is required to allow for four single family properties to be served
by a shared driveway (our code limits this to two). Fire Chief Van Eyll has looked at the plans and is
requiring the homes be sprinkled due to the width of the driveway and no vehicle turnaround.
Please let me know if you have any comments or questions on this request.
Thanks,
Addison
Addison Lewis
Planner
P (763) 231-48731 M (612) 209-3006
WSB & Associates, Inc. 1 701 Xenia Avenue South, Suite 300 1 Minneapolis, MN 55416
WS
This email, and any files transmitted with it, is confidential and is intended solely for
the use of the addressee. If you are not the addressee, please delete this email from
your system. Any use of this email by unintended recipients is strictly prohibited.
WSB does not accept liability f or any errors or omissions which arise as a result
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I"FIRM
NUG 001P
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WSB does not accept liability f or any errors or omissions which arise as a result
of electronic transmission_ If verification is required, please request a hard copy.
City of Orono
2750 Kelley Parkway
Orono MN 55356 952-249-4600
Receipt No: 3.020726 Mar 14, 2018
Gregg Klohn
Previous Balance: .00
Permits
Right -of -Way Old Long 50.00
Lake Road Permit
101-32510
Building Permits
Total: 50.00
---------------
Check
Check No: 8163 50.00
Payor:
Gregg Klohn
Total Applied: 50.00
Change Tendered: .00
03/14/2018 11:05AM
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March 14, 2018
Jim Koch
641 E Lake Street #223
Wayzata, Mn 55391
CITY OF ORONO
Street Address: Mailing Address: Telephone (952) 249-4600
2750 Kelley Parkway P.O. Box 66 Fax (952) 249-4616
Orono, MN 55356 Crystal Bay, MN 55323 www.ci.orono.mn.us
VIA EMAIL
jim.kochemailn.gmail.com
Mr. Koch,
The City of Orono received a Right of Way Permit on March 14, 2018 for a curb cut/ connection
of the Landings at Long Lake development to Old Long Lake Road. Unfortunately the City cannot
approve the permit with the connection as depicted on preliminary plat landscaping plan that was
provided with the permit application as it does not comply with Orono Code. The plat shows that 4 new
lots will share a common 12 ft wide driveway. Orono ordinances allow up to two residential parcels to
share a driveway approach. Further, Orono city standards require a private road serving 3-6 units to
include a paved width of 24 feet and a road serving 7 or more lots requires a paved width of 28 feet.
Sec. 18-136. - Residential driveways, approaches and turnaround.
(a) One driveway approach shall be allowed from up to two single residential parcels of land to the same
road, provided that appropriate easements exist between parties sharing the driveway and driveway
approach. Parcels having frontage on more than one public road shall be allowed a driveway approach to one
public road.
These requirements is based on a desire to maintain safe and efficient access for properties and the
traveling public, provide space for, in this case, mailboxes, delivery services, and refuse receptacles away
from the Old Long Lake/ Wayzata Blvd intersection which already does not meet required spacing
standards.
I would recommend the plat be revised to show a private road serving the 4 lots created by the plat
and the three lots served by the easement ideally providing access for all 7 lots in the area to Old Long
Lake Road. I do not believe the geometry of the area will safely allow for both a private road and a
separate driveway serving the other 3 parcels. I do note that the Long Lake Resolution 2018-18
references a proposed pavement width of 24 ft. The City of Orono would look favorably on the proposal
with a pavement with of 24 feet for a private road connecting to Old Long Lake Road serving up to 7
homes.
Please feel free to contact me at 952.249.4661 or by email at aedwards@ci.orono.mn.us if you have
any questions on the above requirements.
Sincerely,
Adam T. Edwards, P.E.
City Engineer/Public Works Director
CITY OF ORONO
Cc: Scott Weske, Long Lake City Administrator
Jeremy Barnhart, Orono Community Development Director
Dustin Rief, Orono City Administrator
Francis Kulacki, Jane H. Davidson
1020 Old Long Lake Road
Wayzata, Minnesota 55391
March 9, 2018
The City Council
The City of Orono
2750 Kelly Parkway
Orono, Minnesota 55356
RE: Safety and traffic issues related to the proposed 4 home use of a single driveway for 1070 W
Wayzata
Dear Mayor Walsh and Orono City Council:
We are writing as concerned citizens about the proposed development of the parcel at 1070 W Wayzata
Blvd as it impacts public safety on Old Long Lake Rd in Orono.
A division of the 1070 parcel into four buildable lots has been proposed by James Koch. The
preliminary plat was approved by the Long Lake City Council on March 6, 2018. The 4 lots share a
single driveway. This driveway will connect to Old Long Lake Road near the intersection of Old Long
Lake Rd and CR 112 and the intersection of Old Long Lake Rd East Long Lake Rd when the CSAH
Phase 11 reconstruction is complete. The modified driveway design approved by Orono for CSAH Phase
II is shown below. The driveway to 1070, which would be shared by 4 homes if approved, is to the
south closest to Hwy 112. The second driveway to the north serves three homes (1010-1030 Old Long
Lake Rd) which were built in 1985; this drive has a grandfathered use for multiple homes granted when
1070 W Wayzata was subdivided initially. Both driveways will be privately maintained and both will
extend about 80 feet beyond the current driveways due to the reconfiguration of the intersection of Old
Long Lake Rd and Hwy 112 for CSAH Phase I1. Although the homes are in Long Lake, the extended
driveways lie entirely in the City of Orono and terminate in Orono on Old Long Lake Rd.
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Although we approved the conceptual design of the extended driveways in 2017, we did so with the
understanding that neither Long Lake nor Orono is willing to maintain a public road serving the
homeowners and that Orono zoning codes restricting use of the driveways to the existing homes and at
most two homes at 1070 W Wayzata Blvd would be enforced. It is against Orono City Ordinance to
have more than two lots located off of a single curb cut, Orono Sec 18-136(a). We also worked with
Orono and the Hennepin County on placement of mailboxes for the existing homes and placement of no-
parking/no outlet signs. We are extremely concerned with the safety of vehicular, bicycle, and
pedestrian traffic on Old Long Lake Rd if Orono grants an exclusion to Orono Sec 18-136(a) due to the
excessive number of cars that would use the driveway serving 1070. No safety study of the proposed
use of the driveway has been conducted. We are requesting such a study prior to any consideration by
Orono of an exclusion for the proposed use of the driveway for 1070 W Wayzata Blvd. by four homes.
We are concerned about traffic patterns on the planned intersection of Old Long Lake Rd. and CR 112 and
on Old Long Lake Rd. Many Orono residents use this intersection, and morning and evening traffic in
Orono from East Old Long Lake Rd. increases the use of Old Long Lake Rd and its intersection with
Wayzata Blvd during rush hours. Projected growth in the traffic flow on CRI 12 will further impact the
safety of access in the future. The driveways are already dangerously located on a curve very close to the
new intersection at Hwy 112, the planned bike trail and the Summit Beach Park. Back up of traffic on
Old Long Lake and the potential for accidents as cars turn off Hwy 112 onto Long Lake will in our opinion
be exacerbated if the number of homes using the driveways to 1070 is increased beyond two. We are
concerned for the safety of everyone including bikers and pedestrians.
We asked Hennepin County and the City of Orono if traffic and safety studies had been conducted on this
issue, and were informed that no safety and traffic studies exist. It therefore seems prudent to conduct
such studies and wait for the results to be publically reviewed by Orono and area residents prior to
approval of the development plan.
We view a comprehensive safety study as essential prior to approval of an exception to Orono Sec 18-
136(a).
Please enter our letter into the information distributed to the City Council and appropriate Oromo staff
and Commissions prior to discussion of this issue. We currently out of town but are happy to speak to
you in person by phone or via email. Our contact information is below.
Sincerely,
Frank Kulak
kulacki@umn.edu
612-910-1476
Jane H. Davidson
'ha i —Umn.edu
612-718-1065
CC:Dustin Rief, City Manager
Anna Carlson, City Clerk
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
A RESOLUTION TO ISSUE A RIGHT OF WAY PERMIT
FOR LANDINGS AT LONG LAKE DEVELOPMENT
TO ACCESS OLD LONG LAKE ROAD
WHEREAS, The Landings Of Long Lake is a proposed Development within the City of
Long Lake that has submitted a Right of Way Permit with the City Of Orono to connect to Old
Long Lake Road; and
WHEREAS, The City of Long Lake has granted Preliminary Platt Approval for the
development; and
WHEREAS, the Preliminary Platt requires access to an Orono city street; and
WHEREAS, Orono City Code Section 18-136 allows up to two residences to share a
driveway and the proposal calls for four; and
WHEREAS, there is an existing driveway serving three lots that crosses the proposed
development via access easement connecting to Old long Lake Road; and
WHEREAS, Hennepin County is undertaking a project to reconfigure the intersection;
and
WHEREAS, The City of Orono desires to provide as safe an access to the City road as
possible; and
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Orono that
that the Right of Way Permit is approved with the following conditions:
1. The permit shall be issued at the time the City of Long Lake approves the development
agreement.
2. The access shall consist of a 24 foot wide paved access conforming to Orono City Private
Road Standard.
3. The access shall serve all seven Long Lake Properties that access Old long Lake Road
through the subject development property.
4. That the Development Agreement established by the city of Long Lake include language
establishing the maintenance responsibility for the private road/driveway as that of the
development. Proposed Language: The maintenance of the private roadway/driveway as it
lies within the City of Orono's Right of Way shall be the responsibility of the residents of
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
the Landings of Long Lake Development. Maintenance shall include with respect to the
roadway/driveway; all necessary pavement repairs, snow removal, ice treatment, lighting,
markings, signage and any necessary shoulder repairs.
5. Further, the developer shall create the necessary facilities for all mail boxs and refuse
container services to occur along the private roadway and not along Old Long Lake road.
Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held April 23,
2018.
ATTEST:
Anna Carlson, City Clerk Dennis Walsh, Mayor
Item No.: 20 Date: April 23, 2018
Item Description: Approval for Big Island Master Plan
Presenter: Adam T. Edwards, PE Agenda Public Works Director/
Public Works Director/City Engineer Section: City Engineer's Report
1. Purpose. The purpose of this action item is to gain approval the Big Island Park Master Plan.
2. Background. Big Island Park was purchased by the City of Orono in 2006. Part of the purchase was
funded by grant from the Minnehaha Creek Watershed District (MCWD) in exchange for a conservation
easement over the property. In 2011 the City and MCWD partnered to create the Big Island
Management Plan as a continuance of the easement agreement and to provide long term management
direction for the Park. In early 2017 the Big Island Committee was established to evaluate and develop
plan to improve the Park and meet the goals of the Big Island Management Plan. In order to inform
decision making and move forward with planning and applying for grant opportunity a master plan is
required. On Nov13', 2018 the City Council authorized Bolton and Menk (BMI) to prepare master plan
and develop grant applications.
3. Coordination. The table below outlines the coordination completed to date with respect to the Big
island Master Plan.
When
Dec 1St, 2017
What
Staff met with and provided Direction to BMI for Master plan.
Jan 5th, 2018
BMI provided draft plan to Staff and representatives from the Big island Steering
Committee.
Jan 31St, 2018
City Staff and Minnehaha Creek watershed District (MCWD) staff met to review
the draft plan and work out future coordination between the agencies
Feb 9th, 2018
The Big Island Steering Committee met to review and prioritize the Plan
Mar 5, 2018
The Park Commission endorsed the plan
Apr 11th, 2018
The plan was presented to the Big Island Committee
Apr 12th, 2018
The plan was presented to the MCWD Board
4. Project Scope. The master plan is a conceptual plan with cost estimates including ADA accessible
pathways and destinations throughout park, dock area improvements, overlook / pavilion area, beach
improvements, and restroom facilities. The plan map and example amenities are at Exhibit A.
5. Cost. The estimated cost to for all of the proposed improvements is $226,650. A detailed cost estimate
is at Exhibit B.
6. Funding. The intent of the Big Island Committee is to fund the various elements of the plan via
donations and grants. The City may provide funding for select projects on the plan from either the Parks
Operating Budget or Parks Enterprise Fund. As elements of the plan are brought forward for execution
each will go through a project approval process to determine funding. Ongoing maintenance for any
improvements made will come from the Parks Operating Budget.
7. Way Forward. Smaller cost items such as the select security measures, signage and bollard/boulders
will be planned, coordinated and executed this year by staff. Larger cost items will follow the process in
the table below.
Prepared By: Reviewed By: -1)J2, Approved By: -1)a
AGENDA ITEM
When
What
May 2018
BMI to prepare Grant Documents
2018
Apply for Grants
As funding
. Staff will conduct necessary planning, coordination, engineering, and
becomes
permitting
available
. Plans will be submitted to MCWD for review
• Plans will be reviewed by the Parks commission
• Staff will solicit bids / quotes as appropriate
• Plans will be submitted to Council for approval/ award
8. Staff Recommendation. I recommend that the Council approve the Big island Master Plan. .
COUNCIL ACTION REQUESTED
Motion to approve the Big Island Master Plan.
Exhibits
Exhibit A. Master plan Map and Amenity Examples
Exhibit B. Cost Estimate
References
A. Big Island Management Plan, 2011 (Available on Big Island Website)
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Preliminary Cost Estimate
2/28/2018
QUANTITY UNIT
QUANTITY UNIT UNIT COST TOTAL COST
Dock Area Improvements
Trails (approximately 3' wide)
informational sign
1 EA $1,000 $1,000
Security camera
2 EA $500 $1000
$105,600
gate 2 EA
Total
$2,000
QUANTITY UNIT
UNIT COST
TOTAL COST
Trails (approximately 3' wide)
vault/pit toilets (Visitor center)
1 EA $75,000 $75,000
primary(ADA accessible) (crushed limestone) 4800 LF
$22
$105,600
gate 2 EA
$1,100
$2,200
Bollard/Rocks 12 EA
$100
$1200
Total
$109,000
QUANTITY UNIT UNIT COST TOTAL COST
Beach Improvements
clear & grubbing 1 LS $2,000 $2,000
picnic table 2 EA $3,500 $7,000
Total $9,000
QUANTITY
QUANTITY UNIT UNIT COST TOTAL COST
Restroom
Overlook Areas
vault/pit toilets (Visitor center)
1 EA $75,000 $75,000
vault/pit toilets (Overlook)
1 EA $75,000 $75,000
$17,500
primary shade structure/Viewing Platform
Total
$150,000
QUANTITY UNIT UNIT COST TOTAL COST
Beach Improvements
clear & grubbing 1 LS $2,000 $2,000
picnic table 2 EA $3,500 $7,000
Total $9,000
QUANTITY
QUANTITY UNIT UNIT COST
TOTAL COST
Overlook Areas
wayfinding/interpretive 6
EA $1,000 $6,000
picnic table
5 EA $3,500
$17,500
primary shade structure/Viewing Platform
1 LS $80,000
$80,000
Sitting stones
6 EA 500
$3,000
Total
$100,500
QUANTITY UNIT UNIT COST TOTAL COST
Beach Improvements
clear & grubbing 1 LS $2,000 $2,000
picnic table 2 EA $3,500 $7,000
Total $9,000
QUANTITY
UNIT UNIT COST TOTAL COST
Signage
wayfinding/interpretive 6
EA $1,000 $6,000
Total
$6,000
AGREEMENT
LONG LAKE OBSTRUCTION REMOVAL and CARP MANAGEMENT
This Agreement is entered into among the Long Lake Waters Association (LLWA), a 501(c)(3) lake
association; the Cities of Long Lake, Medina and Orono, each a Minnesota municipal corporation; and
the Minnehaha Creek Watershed District, a political subdivision of the State of Minnesota (MCWD),
(collectively the "parties").
The parties share the goal of improving water quality and ecological integrity in the Long Lake Creek
subwatershed. The parties have identified the need to understand specific drivers of this system to
target implementation, and have identified common carp as a potential driver of poor water quality and
degraded ecological integrity. This Agreement is to provide for work to assess how common carp may
be affecting Long Lake and to collect initial data to inform decision making and actions to improve water
resources in the Long Lake Creek subwatershed.
Terms
1. Long Lake may contract with a service provider ("Contractor" herein) to perform the following actions
in Long Lake for the purpose of carp management: bed obstruction removal; electrofishing surveys;
radio tag implants; telemetry surveys; carp aging study; and carp removal (the "Services"). Contractor
will prepare a draft scope of work (to be attached hereto as Attachment A) and Contractor may
subcontract with a subcontractor for any portion thereof. The parties will cooperate to finalize the
scope. Long Lake will not direct Contractor to proceed until each party's representative has approved
the final scope, in writing.
2. Each party will contribute the following to the cost of the Services:
Long Lake $ 5,000
Medina $10,000
Orono $10,000
MCWD $ 7,000
LLWA $ 5,530
Long Lake may not increase the contract price beyond $37,530 without written approval from all parties
3. Each party shall provide its corresponding contribution set forth in paragraph 2 of this Agreement, in
full, to the City of Long Lake within 30 days of full execution of this Agreement. Long Lake shall pay all
Contractor invoices for performance of the Services from these contributions. Upon completion of the
Services and payment of all related invoices, any excess funds shall be divided proportionally based on
each party's contribution and reimbursed among the parties.
If the Services are not completed in accordance with the approved scope, each party has a right to the
return of any portion paid. The partners will deem the scope complete when the contractor meets the
deliverables laid out in this agreement and attached scope of work, in a competent and reasonable
manner. The approved scope and deliverables can be defined as the following:
• Contractor obtains MN DNR Fisheries Permit to conduct the work defined in the scope
• Contractor will make every effort to identify obstructions for seining, and City of Long Lake
will provide an opportunity to the partners to provide input on, which, if any, obstructions to
remove prior to the City of Long Lake making the final determination in accordance with the
approved budget for that activity.
• Contractor will provide a technical report upon completion of the project detailing carp
biomass and population estimates based on three fall electrofishing surveys and mark -recapture
data, maps from each telemetry survey, aging study findings, removal metrics and residual carp
biomass estimates after any removals.
• Good faith effort to make one seine netting attempt by spring 2019. Good faith effort can
be defined as full deployment and retrieval of the seine, in a manner that will capture carp if
they are present.
4. Only Long Lake, as the contracting party, may manage the contract and direct Contractor. However,
the other parties will have such consultation rights as the approved scope specifies.
5. All deliverables and other work product are in the public domain and may not be copyrighted,
patented, trademarked or designated as trade secret by any party. Long Lake will provide for the
contract to be consistent with this paragraph.
5. Long Lake will include in the contract terms at least equivalent to the following:
a. Until the Services are complete, Contractor will keep in force the following insurance
coverages:
• General: $1.5 million or Contractor's actual coverage, whichever greater, each occurrence
and aggregate, covering both Contractor's work and completed operations on an
occurrence basis and including contractual liability.
• Professional liability: $1.5 million each claim and aggregate. Any deductible will be
Contractor's sole responsibility and may not exceed $50,000. Coverage may be on a
claims -made basis, in which case Contractor must maintain the policy for, or obtain
extended reporting period coverage extending, at least three (3) years from completion
of the Services.
• Automobile liability: $1.5 million or Contractor's actual coverage, whichever greater,
combined single limit each occurrence coverage for bodily injury and property damage
covering all vehicles on an occurrence basis.
• Workers' compensation: in accordance with legal requirements applicable to Contractor.
Contractor will name each party as an additional insured forge neraI liability, for Contractor's work
and completed operations as primary coverage on a noncontributory basis.
b. Contractor will perform the Services with due and professional care and will hold each party,
its council and board members, and its employees harmless as to, and indemnify them from, any
and all actions, costs, damages and liabilities of any nature arising from: (a) Contractor's negligent
or otherwise wrongful act or omission, or breach of a specific contractual duty; or (b) a
subcontractor's negligent or otherwise wrongful act or omission, or breach of a specific
contractual duty owed by Contractor. For any claim by an employee of Contractor or a
subcontractor, the indemnification obligation is not limited by a limitation on the amount or type
of damages, compensation or benefits payable by or for Contractor or a subcontractor under
workers' compensation acts, disability acts or other employee benefit acts.
6. The following are party representatives for the purpose of this Agreement:
LLWA — Cassy Ordway, President
Long Lake — Scott Weske, City Administrator
Orono — Adam Edwards, Director of Public Works/City Engineer
Medina — Dusty Finke, City Planner
MCWD — Eric Fieldseth, Aquatic Ecologist
A party may change its representative by written notice to the others.
7. This Agreement may be executed in counterparts. It is effective on execution by all parties and will
remain in effect until the Services are completed in accordance with the approved scope, or until Long
Lake advises the parties in writing that the Services will not be completed. This Agreement may not be
amended except in a writing duly authorized by all parties.
8. The parties agree to abide by the applicable provisions of the Minnesota Government Data Practices
Act, Minnesota Statutes, Chapter 13, and all other applicable state or federal rules, regulations, or orders
pertaining to privacy or confidentiality. The parties understand that all data created, collected, received,
stored, used, maintained, or disseminated by the parties in performance of those functions that a public
entity would perform is subject to the requirements of Chapter 13, and the parties must comply with
those requirements as though they are public entities.
IN WITNESS WHEREOF, the parties execute this Agreement by their duly authorized representatives,
intending it to be legally binding.
CITY OF ORONO CITY OF ORONO
a
Title:
Title:
Date: Date:
A
WSB
178 East 9th Street, Suite 200 1 St. Paul, MN 55101 1 (651) 286-8450
April 19, 2018
Ms. Cassy Ordway, President
Long Lake Waters Association
PO BOX 195
Long Lake, MN 55356
Re: Proposal to Provide Obstruction Removal and Carp Management Services — Long Lake
Long Lake Creek Subwatershed Partnership
Dear Ms. Ordway:
am pleased to offer this proposal to provide lake bottom obstruction removal, carp removal, and carp
management services to the Long Lake Creek Subwatershed Partnership, which includes the City of
Long Lake, City of Medina, City of Orono, Long Lake Waters Association, and the Minnehaha Creek
Watershed District.
Carp management is identified in the Long Lake Total Maximum Daily Load (TMDL), and other planning
documents, as an implementation activity to improve water quality in Long Lake and the greater
subwatershed.
To address the issue of an overabundant carp population in Long Lake and the greater subwatershed,
WSB will partner with JR Commercial Fish to:
1) Remove items that may be obstacles when netting Long Lake,
2) Quantify the carp population,
3) Track and identify carp aggregations,
4) Remove a portion of the carp population,
5) Complete ageing of a subsample of the carp population.
This proposal combines two (2) previous proposals dated December 12, 2017 and March 1, 2018 and
adds an ageing component as well as one additional fall electrofishing survey.
SCOPE OF SERVICES
This proposal provides a basic approach that blends data collection with project implementation.
Discussion with commercial fishing crews, that would be tasked with carp removal operations, indicate
that collecting data on carp abundance and location is critical to successful project implementation.
Prior to beginning any field work, WSB staff will secure a MN DNR fisheries research permit.
Anecdotal information suggests that carp biomass is elevated in Long Lake and the greater watershed.
To definitively confirm this, we propose to complete both an electrofishing catch per unit effort (CPUE),
and a mark -recapture population estimate. These activities can be completed simultaneously and will
provide both project partners and the commercial fishing crews with an estimate of the amount of carp
biomass in Long Lake. To develop the mark -recapture estimate, carp captured during the spring and fall
electrofishing surveys will be fin clipped and released for recapture.
Building a legacy — your legacy.
Equal Opportunity Employer I wsbeng.com
G:\Group Data\EPNR\Proposals\LONG Lake Creek Subwatershed\Initial 2017 proposal docs\Proposal_LLCSRP_Longlakecarp_041918.do
Ms. Cassy Ordway
Long Lake Creek Subwatershed Partnership - Proposal
Page 2
One (1) electrofishing survey will be completed in the spring of 2018. During this survey, we will measure
and weigh a subsample of carp to be used for calculating biomass and length -frequency. Seven (7) carp
will be implanted with high frequency radio transmitters. The reaming carp will be marked with a fin clip
for developing the mark -recapture population estimate.
Radio tagged carp will be tracked —1-2 weeks after surgical implant via telemetry surveys to document
position within the subwatershed. We anticipate completing four (4) spring/summer telemetry surveys.
Radio tag locations will be recorded and added to an internal geodatabase used to produce survey maps
for each telemetry survey.
Long Lake has a number of obstructions on the bottom of the lake that currently prevent the lake from
being seined. To address this, JR Commercial Fish proposes to remove the obstructions. This will
involve pulling a net through the areas where carp are assumed to aggregate. The net will allow
commercial fishing crews to locate the obstructions. Once obstructions are located, a diver will attach a
line to each of the obstructions and the obstruction will be pulled from the lake. WSB will provide an
update to the partnership on where, what type, and how many obstructions were located before being
removed. Under this proposal, it is assumed that the City of Long Lake will dispose of the obstructions.
We anticipate this work being completed in late spring/early summer 2018.
Starting in late summer/fall 2018, we will complete three (3) electrofishing surveys on Long Lake. These
surveys will allow us to create a catch per unit effort (CPUE) model to calculate the number of individual
adult carp per acre, carp biomass per acre, and total biomass for Long Lake. Additional carp will be
measured for length, weighed, fin clipped, released, and the remaining three (3) radio tags implanted.
Three surveys should provide a reliable estimate over a range of environmental conditions and calendar
period.
Telemetry surveys will be resumed in late fall/early winter 2018 to identify carp aggregations. This data
will be provided to commercial fishing crews to facilitate a removal of a portion of the carp biomass.
After obstructions are removed, the carp population quantified, and carp are surgically implanted, WSB
staff will work with JR Commercial Fish to identify when and where carp aggregations occur. This will be
accomplished through a series of telemetry surveys.
Under this proposal, JR Commercial Fish will complete one under ice or open water removal attempt
using a large seine net.
Additional carp removals may be completed based on the percentage of biomass removed in the first
removal. This percentage will be calculated using the population estimate developed as part of this
proposal. We will require authorization from the City of Long Lake and the Long Lake Creek
Subwatershed Partnership for additional removals.
Carp ageing has been added to provide additional data on carp population metrics and develop an initial
understanding of the carp age structure in Long Lake. Budgetary constraints limit the ability to collect a
large enough subsample to develop a holistic age structure for the Long Lake carp population, but under
this proposal we will collect ageing structures (otoliths) from a subsample of 60 adult carp. This samples
will be cross sectioned, mounted, and read. To reduce gear bias and provide a more representative
sample, we may collect portions of the subsample during spring electrofishing, fall electrofishing, and
netting operations. This ageing data can be paired with length frequency data to determine recruitment
intervals and specific age classes associated with peaks identified in length -frequency data.
A final report will be drafted and submitted after carp removals and subsequent data collection have been
completed. The report will include data from 2018 telemetry surveys, carp metric data,
population/biomass estimates, biomass removal totals, and recommendations.
Ms. Cassy Ordway
Long Lake Creek Subwatershed Partnership - Proposal
Page 3
DELIVERABLES
• MN DNR Fisheries Research Permit
• Obstruction removal
• Technical Report of Carp biomass and population estimate, removal metrics, and residual
biomass
• Map for each telemetry survey date in standardized format
• Seine netting attempt
• Long Lake carp ageing data
SCHEDULE AND FEES FOR PROFESSIONAL SERVICES
Schedule for Long Lake Carp Management
Task
2018
2019
$1,040
A ril
May June August
September November December Januar
Secure MN
Radio Tag Implants
Included above
Telemetry Surveys(spring and winter, 40 hours
DNR Permit
Fall Electrofishin Surveys 3
$3,498
Data Management/GIS
Obstruction
Removal Supervision
$1,720
Reporting
Removal
High Frequency Radio Tags 10 $200
$2,000
Surgical Supplies
Electrofishing
Ageing (structure extraction, prep, and reading;
assumes 60 adults)
$2,075
Total
Surveys
Radio Tag
implants
Telemetry
Surveys
Carp
Removal
Report
This timeline assumes that the permit is issued in April 2018, aggregations form in winter 2018/2019, and
ice is safe for vehicle traffic by January 2019. Commercial fishermen have reported that an increase in
ice spearing activity may limit the ability of seine netting in winter months. This will have to be addressed
or monitored to facilitate removal operations. If spearing blocks and markers interfere, removals may
need to be delayed until spring 2019.
Long Lake Carp Management Budget (WSB Fees)
Task
Total
Project Management
$1,040
Secure MN DNR Fisheries Permit
$430
Spring Electrofishin Survey 1
$2,030
Radio Tag Implants
Included above
Telemetry Surveys(spring and winter, 40 hours
$3,440
Fall Electrofishin Surveys 3
$3,498
Data Management/GIS
$820
Removal Supervision
$1,720
Reporting
$903
High Frequency Radio Tags 10 $200
$2,000
Surgical Supplies
$75
Ageing (structure extraction, prep, and reading;
assumes 60 adults)
$2,075
Total
$18,031
Ms. Cassy Ordway
Long Lake Creek Subwatershed Partnership - Proposal
Page 4
Long Lake Carp Management Budget (JR Commercial Fish Fees)
Task
Total
Base Diving Fee
$2,500
Obstruction Removal $3,000/da
$12,000
Under Ice Seining Contingency Fee
$5,000
Total
$19,500
The under -ice seining contingency fee may not be charged if a commercial amount of carp biomass is
captured (35,000 pounds). This project is to be billed monthly and charged on an hourly basis; not to
exceed the amount specified in the WSB and JR Commercial Fish fee tables above.
Monthly updates will be provided to the partnership in written form.
If you wish to authorize this work, please sign below and return a copy to WSB. We are prepared to
begin work in April 2018. Please contact me with any questions you may have at (612) 246-9346 or
thavranek(ci)wsbeng.com or Jeff Riedemann at (763)244-4122 orjnriedemann01(ablive.com.
Sincerely,
WSB & Associates, Inc.
Tony Ha anek
Sr. Ecologist
1
ACCEPTED BY:
Entity
Signature
Printed Name
Date:
JR Commercial Fish
Affpj&_P���
Jeff Riedemann
Owner/Commercial Fisherman
AGREEMENT
LONG LAKE OBSTRUCTION REMOVAL and CARP MANAGEMENT
This Agreement is entered into among the Long Lake Waters Association (LLWA), a 501(c)(3) lake
association; the Cities of Long Lake, Medina and Orono, each a Minnesota municipal corporation; and
the Minnehaha Creek Watershed District, a political subdivision of the State of Minnesota (MCWD),
(collectively the "parties").
The parties share the goal of improving water quality and ecological integrity in the Long Lake Creek
subwatershed. The parties have identified the need to understand specific drivers of this system to
target implementation, and have identified common carp as a potential driver of poor water quality and
degraded ecological integrity. This Agreement is to provide for work to assess how common carp may
be affecting Long Lake and to collect initial data to inform decision making and actions to improve water
resources in the Long Lake Creek subwatershed.
Terms
1. Long Lake may contract with a service provider ("Contractor" herein) to perform the following actions
in Long Lake for the purpose of carp management: bed obstruction removal; electrofishing surveys;
radio tag implants; telemetry surveys; carp aging study; and carp removal (the "Services"). Contractor
will prepare a draft scope of work (to be attached hereto as Attachment A) and Contractor may
subcontract with a subcontractor for any portion thereof. The parties will cooperate to finalize the
scope. Long Lake will not direct Contractor to proceed until each party's representative has approved
the final scope, in writing.
2. Each party will contribute the following to the cost of the Services:
Long Lake $ 5,000
Medina $10,000
Orono $10,000
MCWD $ 7,000
LLWA $ 5,530
Long Lake may not increase the contract price beyond $37,530 without written approval from all parties
3. Each party shall provide its corresponding contribution set forth in paragraph 2 of this Agreement, in
full, to the City of Long Lake within 30 days of full execution of this Agreement. Long Lake shall pay all
Contractor invoices for performance of the Services from these contributions. Upon completion of the
Services and payment of all related invoices, any excess funds shall be divided proportionally based on
each party's contribution and reimbursed among the parties.
If the Services are not completed in accordance with the approved scope, each party has a right to the
return of any portion paid. The partners will deem the scope complete when the contractor meets the
deliverables laid out in this agreement and attached scope of work, in a competent and reasonable
manner. The approved scope and deliverables can be defined as the following:
• Contractor obtains MN DNR Fisheries Permit to conduct the work defined in the scope
• Contractor will make every effort to identify obstructions for seining, and City of Long Lake
will provide an opportunity to the partners to provide input on, which, if any, obstructions to
remove prior to the City of Long Lake making the final determination in accordance with the
approved budget for that activity.
• Contractor will provide a technical report upon completion of the project detailing carp
biomass and population estimates based on three fall electrofishing surveys and mark -recapture
data, maps from each telemetry survey, aging study findings, removal metrics and residual carp
biomass estimates after any removals.
• Good faith effort to make one seine netting attempt by spring 2019. Good faith effort can
be defined as full deployment and retrieval of the seine, in a manner that will capture carp if
they are present.
4. Only Long Lake, as the contracting party, may manage the contract and direct Contractor. However,
the other parties will have such consultation rights as the approved scope specifies.
5. All deliverables and other work product are in the public domain and may not be copyrighted,
patented, trademarked or designated as trade secret by any party. Long Lake will provide for the
contract to be consistent with this paragraph.
5. Long Lake will include in the contract terms at least equivalent to the following:
a. Until the Services are complete, Contractor will keep in force the following insurance
coverages:
• General: $1.5 million or Contractor's actual coverage, whichever greater, each occurrence
and aggregate, covering both Contractor's work and completed operations on an
occurrence basis and including contractual liability.
• Professional liability: $1.5 million each claim and aggregate. Any deductible will be
Contractor's sole responsibility and may not exceed $50,000. Coverage may be on a
claims -made basis, in which case Contractor must maintain the policy for, or obtain
extended reporting period coverage extending, at least three (3) years from completion
of the Services.
• Automobile liability: $1.5 million or Contractor's actual coverage, whichever greater,
combined single limit each occurrence coverage for bodily injury and property damage
covering all vehicles on an occurrence basis.
• Workers' compensation: in accordance with legal requirements applicable to Contractor.
Contractor will name each party as an additional insured forge neraI liability, for Contractor's work
and completed operations as primary coverage on a noncontributory basis.
b. Contractor will perform the Services with due and professional care and will hold each party,
its council and board members, and its employees harmless as to, and indemnify them from, any
and all actions, costs, damages and liabilities of any nature arising from: (a) Contractor's negligent
or otherwise wrongful act or omission, or breach of a specific contractual duty; or (b) a
subcontractor's negligent or otherwise wrongful act or omission, or breach of a specific
contractual duty owed by Contractor. For any claim by an employee of Contractor or a
subcontractor, the indemnification obligation is not limited by a limitation on the amount or type
of damages, compensation or benefits payable by or for Contractor or a subcontractor under
workers' compensation acts, disability acts or other employee benefit acts.
6. The following are party representatives for the purpose of this Agreement:
LLWA — Cassy Ordway, President
Long Lake — Scott Weske, City Administrator
Orono — Adam Edwards, Director of Public Works/City Engineer
Medina — Dusty Finke, City Planner
MCWD — Eric Fieldseth, Aquatic Ecologist
A party may change its representative by written notice to the others.
7. This Agreement may be executed in counterparts. It is effective on execution by all parties and will
remain in effect until the Services are completed in accordance with the approved scope, or until Long
Lake advises the parties in writing that the Services will not be completed. This Agreement may not be
amended except in a writing duly authorized by all parties.
8. The parties agree to abide by the applicable provisions of the Minnesota Government Data Practices
Act, Minnesota Statutes, Chapter 13, and all other applicable state or federal rules, regulations, or orders
pertaining to privacy or confidentiality. The parties understand that all data created, collected, received,
stored, used, maintained, or disseminated by the parties in performance of those functions that a public
entity would perform is subject to the requirements of Chapter 13, and the parties must comply with
those requirements as though they are public entities.
IN WITNESS WHEREOF, the parties execute this Agreement by their duly authorized representatives,
intending it to be legally binding.
CITY OF ORONO CITY OF ORONO
a
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