HomeMy WebLinkAbout09-24-2018 Council PacketAgenda
Council Meeting
Monday, September 24, 2018, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
The public is invited to address the council regarding any item on the regular agenda. If your topic is not
on the agenda, you may speak during the Public Comments section.
Roll Call
Pledge of Allegiance
Approval of Agenda
Consent Agenda
1. Council Meeting Minutes of September 10, 2018
2. Claims/Bills
3. Approval of MN Department of Public Safety Grant
4. Big Island Archaeological Survey and Grant
5. Environmental Protection Agency (EPA) Consent Agreement
6. Revision to Police Chief Job Description, Position Pointing, and Pay Grade
Public Comments — (Limit 5 Minutes per Person)
This is an opportunity for the public to address matters not on the agenda. The council will not engage
in discussion or take action on items presented at this time. However, the council may refer issues to
staff for follow up or consideration at a future meeting. Speakers should state their name and home
address at the podium before speaking.
Public Hearing
7. LAI 8-000080 — 800 North Arm, City of Orono o/b/o James Franzel, Easement Vacation
Finance Director Report
8. Adopt Preliminary 2019 Tax Levy
9. Adopt Preliminary 2019 Budget
Mayor/Council Report
City Administrator Report
10. Discontinuation of the LMCD /Eurasian Water milfoil Harvesting Program — Resolution
City Attorney Report
Adjournment
Upcoming Events
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Agenda
Council Meeting
Monday, September 24, 2018, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
2018
10-08-18 City Council Meeting, Monday, 7:00 p.m.
10-15-18 Planning Commission Meeting, Monday, 6:30 p.m. (Dennis Walsh)
10-22-18 City Council Work Session, Monday, 5:00 p.m.
10-22-18 City Council Meeting, Monday, 7:00 p.m.
11-05-18 Park Commission Meeting, Monday 6:30 p.m.
11-12-18 Official Holiday, City Offices Closed
11-13-18 City Council Meeting, Tuesday, 7:00 p.m.
11-22-18 City Council Work Session, Monday 5:00 p.m.
11-22-18 City Council Meeting, Monday 7:00 p.m.
Sign up for email notifications at www.ci.orono.mn.us — follow links for Stay Connected & Email Notification
MINUTES OF THE
ORONO CITY COUNCILMEETING
Monday, September 10, 2018
7:00 o'clock p.m.
ROLL CALL
The Orono City Council met on the above-mentioned date with the following members present: Mayor
Dennis Walsh, City Council Members Richard Crosby, I11, Wendy Dankey, Aaron Printup, and Victoria
Seals. Representing Staff were City Administrator Dustin Rief, Finance Director Ron Olson, Community
Development Director Jeremy Barnhart, Public Works Director/City Engineer Adam Edwards, City
Attorney Soren Mattick, and Recorder Jackie Young.
Mayor Walsh called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance.
RECOGNITION OF OFFICER MATTHEWS
Crosby encouraged the residents to remember Officer Matthews, who died in the line of duty on
September 8, 2017, and to keep supporting his family.
Crosby noted the anniversary of 9/11 is tomorrow and that he would encourage everyone to recognize the
great efforts of the police, fire, and first responders.
APPROVAL OF AGENDA
CONSENT AGENDA
1. CITY COUNCIL MEETING MINUTES OF AUGUST 27, 2018
2. CITY COUNCIL WORK SESSION MINUTES OF AUGUST 27, 2018
3. CLAIMSBILLS
4. APPROVAL OF ONE DAY TEMPORARY LIQUOR LICENSE FOR ON -SALE
LIQUOR, 8 TO A LAMP CHARITY BENEFIT — OTTEN BROTHERS NURSERY
5. APPROVAL TO REMOVE LMCD ORONO REPRESENTATIVE
This item was removed from the Consent Agenda.
6. REQUEST TO HIRE PART-TIME POLICE OFFICER — RESOLUTION NO. 6896
7. APPROVAL TO DISPOSE OF BICYCLES
8. APPROVAL TO DISPOSE OF FORFEITED VEHICLE
9. SANITARY SEWER PUMP REPLACEMENTS
10. LA18-000067 KEVAN NITZBERG, 1212 BRIAR STREET, VARIANCES —
RESOLUTION NO. 6897
Seals moved, Crosby seconded, to approve the Consent Agenda as revised, with the deletion of Item
No. 5. VOTE: Ayes 5, Nays 0.
Page 1 of 9
MINUTES OF THE
ORONO CITY COUNCILMEETING
Monday, September 10, 2018
7:00 o'clock p.m.
PUBLIC COMMENTS
None
5. APPROVAL TO REMOVE LMCD ORONO REPRESENTATIVE
Seals stated if anyone has attended or watched a City Council meeting in the past year, they know the
Council is frustrated with how the LMCD is functioning and that the organization, along with Orono's
representation on that board, is ineffective and is not giving the residents of Orono what they deserve. As
a consequence, Seals stated in her view Orono's representative should be removed from the LMCD Board
and that she would recommend not appointing anyone else.
Walsh noted also part of the issue was the lack of communication from Orono's LMCD representative
even though a number of the Council members have attempted to contact him. Walsh stated the LMCD
representative acts on behalf of the City Council and the residents and that it is important to have
communication with him.
Seals moved, Printup seconded, to approve the removal of the current LMCD Orono representative
and to not appoint a new representative. VOTE: Ayes 5, Nays 0.
PUBLIC HEARING
11. ORONO OAKS PRIVATE ROAD MAINTENANCE
Edwards stated the purpose of this item is to address concerns raised by a resident regarding the lack of
maintenance and safety issues associated with Orono Oaks Drive. Orono Oaks Drive is a private road and
is privately maintained by the local homeowners' association. As with most private roads in the City,
there is an underlying easement that sits underneath the road that allows the City to step in when it deems
there is a safety issue that needs to be addressed,
In the case of Orono Oaks Drive, several issues were brought to Staff's attention, include potholing,
vegetation encroachment, and the main issue relating to safety posed by a partially excavated culvert in
the roadway. The culvert in its present condition poses an issue for not only transportation of routine
vehicles using the right-of-way but also for emergency response vehicles. In addition, Staff recently
received a phone call from the Orono School District Transportation Office saying that school buses were
unable to make it down the road.
The City has several options that it can take in addressing the situation, and are as follows:
The City could make emergency repairs to replace the culvert and patch the street above it.
2. The City could replace the pavement/repair the culvert and manage the vegetation in the
Right-of-way.
If petitioned by the residents, the City could make the road a public road. hi doing so, the road
would be brought up to current City standards with all necessary repairs being made. While
initial expenses would likely be borne by the residents of Orono Oaks, the long-term
maintenance, including winter maintenance, would then be borne by the City.
Page 2 of 9
MINUTES OF THE
ORONO CITY COUNCILMEETING
Monday, September 10, 2018
7:00 o'clock p.m.
11. ORONO OAKS PRIVATE ROAD MAINTENANCE — Continued
The process, as outlined in the homeowners' association's covenants, allows the City to hold a public
hearing to discuss the issue and to define the procedures to get the deficiency corrected. If the deficiency
is not corrected by the HOA within 30 days, the City can correct the deficiencies and bill the HOA. If the
HOA does not pay the bill, the City may assess the residents.
Staff recommends the HOA and Council agree upon a procedure to repair the culvert and hole in the
pavement as soon as possible.
Walsh stated Option A is pretty clear. Walsh asked what managing the vegetation in the right-of-way
would entail.
Edwards stated the main issue is the partially excavated roadway where the culvert is, which is addressed
in Option A. The other issues raised are not necessarily a safety concern but a maintenance issue. There
is vegetation that is in the right-of-way and encroaching upon the paved traveled portion of the roadway.
Approximately one-third of the way down the roadway there is potholing and there appears there were
temporary repairs taken by someone as there was Class 5 gravel placed in several of the potholes.
Mayor Walsh opened the public hearing at 7:12 p.m.
Ronald Esau, 1230 Orono Oaks Drive, stated he is here tonight representing the homeowners' association.
Esau indicated they have contracted with a contractor to complete the project and the contractor
guarantees the culvert work will be accomplished by October 15.
Esau noted the homeowners' association originated in 1978 when the development went in and included
13 lots but is now down to 12 following the Highway 12 project. Most of the newer homeowners were
not aware of the existence of the homeowners' association since it has been dormant since 2003, but
recently some of the residents began to examine ways to move forward and were able to locate documents
relating to the HOA. Esau stated they then went back to the State of Minnesota and got the corporation
reinstated in 2017 as well as elected a new board in November of 2017. Esau stated the HOA's
declaration and bylaws are kind of archaic, are pretty cumbersome, and really protect individual interests.
The process as defined by the declaration and bylaws is that the residents have to have an assessment
during November of each year, and then if there is an assessment later on, it is considered a special
assessment. A special assessment requires a unanimous vote by all lot owners, which therein lies the
difficulty. Esau stated the project initially got started without funding and had to be stopped because the
funds were not available. Since that time the residents have organized themselves in such a fashion so
that they are holding board meetings on a regular basis. Esau stated they have not been able to get 100
percent agreement on the special assessment but that eight of the nine lot owners have contributed funds
voluntarily to get the project done. In addition to the culvert repair, the HOA is seeking bids on the
pothole repair, which will be followed by the vegetation issue being addressed hopefully this winter.
Esau commented it has been a long, tough process to regenerate the homeowners' association and that
one of their goals is to update the bylaws. Currently everything must be done by mail, which also needs
to be modernized.
Page 3 of 9
MINUTES OF THE
ORONO CITY COUNCILMEETING
Monday, September 10, 2018
7:00 o'clock p.m.
11. ORONO OAKS PRIVATE ROAD MAINTENANCE — Continued
Walsh commented he appreciates the homeowners' association addressing the issues. Walsh asked
whether they need board approval for the assessment in November or whether they need everyone's
approval.
Esau stated currently there are two board members and the process will be to hold an election in
November to elect a third board member. The HOA board alone can make the assessment in November
for the year and that they are contemplating creating a contingency fund to address emergencies. Esau
noted this year the water level was high in the area that the culvert serves and action had to be taken to
relieve the amount of water being held by the broken down culvert. Esau stated they did not have the
funding in place and had to get the funding mechanism in place before the work could be completed.
Walsh asked how the homeowners' association would go about collecting the assessment if half of the
residents do not pay it since they are not an assessing agency.
Esau stated from what he understands, the bylaws and declarations say if the person assessed does not
pay, they will no longer have a vote on any issues. In addition, the homeowners' association can, in fact,
put a lien on the property. Esau stated he was completely unaware that there was any association when he
took title to his property 12 years ago, and that it has been a cause of concern to some of the other
residents because they were also unaware that the homeowners association exists.
Walsh stated part of the hearing is to come to a resolution to the problem and that it sounds like the City
does not have to take any action at this time with the expectation that the work will be completed in the
next 30 to 45 days.
Esau noted the commitment he has from the contractor is October 15 and that eight of the nine residents
have voluntarily given funds to be used towards the project.
Seals stated if the City intervenes, the City can ensure that every resident pays the same amount.
Esau stated he is confident the number that will be included in the budget in November will be equal to
the bill for the culvert project and it will be assessed to everyone. Esau stated what they have done is
given everybody a credit against future assessments for the amount they voluntarily contributed.
Rief requested the City Council provide a deadline for when the work should be completed by.
Crosby suggested the City follow up on November 1 to see where they are at.
Rief asked if an inspection is required by the City.
Edwards stated the City does not need to inspect it but that the Watershed District may need to be
involved.
Walsh requested an update be given to the Council by the Public Works Department on October 8'
Walsh closed the public hearing at 7:23 p.m.
The City Council took no formal action on this item.
Page 4 of 9
MINUTES OF THE
ORONO CITY COUNCILMEETING
Monday, September 10, 2018
7:00 o'clock p.m.
12. LA18-000069 — GORDON JAMES CONSTRUCTION ON BEHALF OF JASON PITTS,
225 OLD CRYSTAL BAY ROAD SOUTH, CONDITIONAL USE PERMIT (GRADING)
PUBLIC HEARING — RESOLUTION NO. 6898
Mayor Walsh noted a motion is required with a unanimous vote to bypass the public hearing at the
Planning Commission. This issue came up before the City Council because approximately $30,000 of
free dirt is available to the contractor and there is not a lot of time to solve the problem.
Curtis stated this is an application for a conditional use permit to allow the import of material in excess of
500 cubic years in conjunction with the construction of a new home. The net import of fill will be 2,114
cubic yards, which exceeds what is customary for a new building. The resulting grades do not seem to be
excessive or out of character for the neighborhood. During discussions with the builder, Staff became
aware of the quantities and the need for the conditional use permit. The property is just under two acres.
The Planning Commission has not reviewed this application. The need for the conditional use permit was
not realized until the builder requested a building permit. Due to timing of the discovery of the grading
conditional use permit and the minimal impact to the surrounding neighborhood, the applicant is
requesting that the City Council hold the public hearing. The City Council may waive Planning
Commission review upon motion. The legal notice was published to allow for a public hearing at
tonight's meeting.
If the Council votes to waive the Planning Commission's review and holds the public hearing, Staff has
prepared an approval resolution for the conditional use permit. The Council should first consider a
motion to waive the Planning Commission's public hearing and hold the public hearing tonight.
Following an affirmative vote to hold the public hearing, the Council should open the public hearing and
receive comments, after which the Council should consider a motion to adopt or amend the approval
resolution as drafted.
To date, no comments from the public were received regarding this application.
Dankey asked if the applicant just recently realized the need for the fill.
Curtis indicated Staff was working with the builder in the process of examining the grading plan but did
not calculate the amount of fill required. The builder then proceeded with the building permit because all
the other building requirements had been met. Typically the Planning Commission would go over the
amount of material required.
Seals moved, Dankey seconded, to waived review by the Planning Commission for Application No.
6898 LA18-000069, Gordon James Construction on behalf of Jason Pitts, 225 Old Crystal Bay Road
South. VOTE: Ayes 5, Nays 0.
Mayor Walsh opened the public hearing at 7:28 p.m.
There were no public comments relating to this application.
Mayor Walsh closed the public hearing at 7:28 p.m.
Page 5 of 9
MINUTES OF THE
ORONO CITY COUNCILMEETING
Monday, September 10, 2018
7:00 o'clock p.m.
12. LA18-000069 — GORDON JAMES CONSTRUCTION ON BEHALF OF JASON PITTS,
225 OLD CRYSTAL BAY ROAD SOUTH, CONDITIONAL USE PERMIT (GRADING)
PUBLIC HEARING — RESOLUTION NO. 6898 — Continued
Printup moved, Crosby seconded, to adopt RESOLUTION NO. 6898, a Resolution Approving a
Conditional Use Permit Pursuant to Municipal Zoning Code Sections 78-916 and 78-967, for the
property located at 225 Old Crystal Bay Road. VOTE: Ayes 5, Nays 0.
PLANNING DEPARTMENT'S REPORT — REPRESENTATIVE BOB ERICKSON
13. LA18-000059 — CITY OF ORONO TEXT AMENDMENT, SIGN ORDINANCE
Barnhart noted the Sign Ordinance was the fourth highest priority ordinance amendment identified by the
Council and Planning Commission in the fall of 2017. The issue with the current sign ordinance is that it
is not content neutral. The City Attorney's office drafted the proposed ordinance, which repeals the
existing regulations in favor of regulations that are content neutral, in part in response to a recent Supreme
Court ruling that prohibits regulations that are based on their content as a violation of residents' First
Amendment rights.
Barnhart noted the sign ordinance continues to prohibit pole signs and limits temporary sign permits
annually to four. In addition, the draft ordinance allows up to 35 percent of changeable copy, either
electric or manual, and does not require a permit to change the face or text of a sign. Table 1 on Page 11
of the ordinance includes five districts. Attempts to incorporate existing signage have been made to avoid
creating a nonconforming situation.
The Planning Commission held two public hearings on the sign ordinance. At the August 20 meeting,
some members of the Planning Commission expressed some concern that a resident could post a sign
advertising a commercial business on their residential property. The Planning Commission was
incorrectly informed that the ordinance needs to be content neutral and that someone could do that. Upon
closer review, which was confirmed by the City Attorney, it was determined a resident cannot post a sign
advertising a business or activity not occurring on the property.
City Attorney Mattick stated the biggest issue with the current ordinance is that it regulates signs to some
extent based on its content and that the draft ordinance cleans that up.
Crosby asked if someone who is not in a commercial area and are advertising a business would be
allowed to erect a sign advertising a business.
Mattick indicated they would not be able to.
Crosby stated he would like to make the permitting process easier for businesses since it has been an issue
in the past.
Barnhart noted Staff did attempt to remove some of those permitting requirements and that limiting
special events to four a year is also an option.
Mayor Walsh asked whether anyone from the audience would like to comment on this item.
Page 6 of 9
MINUTES OF THE
ORONO CITY COUNCILMEETING
Monday, September 10, 2018
7:00 o'clock p.m.
13. LAI 8-000059 — CITY OF ORONO TEXT AMENDMENT, SIGN ORDINANCE —
Continued
Richie Anderson, 3205 Crystal Bay Road, stated he owns three marinas in Orono and that he has spoken
with a couple of his competitors recently about a similar business located in Mound that had a sign up at
North Arm on Maxwell Bay and at the corner of County Roads 51 and 15. In addition, up the road there
was someone advertising for boat cleaning, buffing and waxing on residential property. Anderson asked
if it is legal under the draft ordinance for someone to advertise in three spots in Orono.
Barnhart stated if it is advertising a business on private property that does not occur on that property, it is
not permitted.
Walsh noted outdoor advertising is not permitted. Walsh asked whether the City would go and pick up
those signs if Mr. Anderson should make a complaint.
Barnhart indicated they would.
Walsh stated if they are advertising a business, they have to advertise on their own property and they
cannot advertise on someone else's property or public property because then it would be an illegal sign.
Anderson asked if he can advertise on his private property.
Barnhart stated he cannot advertise a business on his residential property if the business is not located on
that property. The signage in that situation would likely fall under a home occupation license because
someone can advertise an activity that is occurring on the property. Barnhart stated the other question
would be whether that activity is permitted on the property, which would fall under the home occupation
rules.
Walsh stated the City can only respond to something based on a complaint and that the City is not always
aware of illegal activity.
Anderson asked why a homeowner should have to complain if somebody from the City knows it is
illegal. Anderson stated he knows Council Member Crosby drives by the illegal sign every week and that
he is not sure why he has to complain about it. Anderson commented when you complain about
something, you become a marked man, and that the City should be taking care of it. Anderson stated he
has people renting dock slips down his street and that the City should be dealing with it.
Walsh stated the philosophy of the City is not to drive around looking for violations but that other cities
have hired personnel that drive around looking for illegal signs or other violations.
Matt Johnson, 1432 Shoreline Drive, stated he requested this be removed from the Consent Agenda so it
could be clarified. Johnson stated now that there is a better -defined ordinance, it might be prudent to let
the Public Works Department or other City staff people who are on the roads to maybe target areas that
have had issues in the past. In addition, the new ordinance could be put it in the newsletter as well.
Crosby asked what the rules and standards are for people placing signs without permission on someone's
land. Crosby asked whether the City can pull those signs if it is on Orono land.
Barnhart indicated that is correct.
Page 7 of 9
MINUTES OF THE
ORONO CITY COUNCILMEETING
Monday, September 10, 2018
7:00 o'clock p.m.
13. LAI 8-000059 — CITY OF ORONO TEXT AMENDMENT, SIGN ORDINANCE —
Continued
Crosby stated he does not believe political signs are acceptable on private property without the
homeowner's permission.
Mattick stated in that instance the property owner can simply remove it, and if it is in the City right-of-
way, the City can remove it. The City also has the right to send a letter to the property owner requesting
they remove an illegal sign.
Crosby moved, Printup seconded, to adopt ORDINANCE NO. 213, an Ordinance Repealing and
Replacing in its Entirety City Code Title VI, Chapter 78, Article X, Division 4, Regulating Signs,
and to approve SUMMARY ORDINANCE NO. 214. VOTE: Ayes 5, Nays 0.
MAYOR/COUNCIL REPORT
Seals stated she had nothing to report.
Printup noted the anniversary of 9/11 is tomorrow and that he would encourage people to check out the
memorial located across from the old VFW in Mound.
Crosby commented September 11 is very close to his heart and will remain with him until the day he dies.
Crosby reminded people to thank their first responders, firefighters, and policemen for their service
because they do a selfless job.
Dankey stated she would like to wish peace, prayers, and powerful energy going towards the Matthews
family this week.
Walsh noted this is the first full week of school and that the new road appears to be working well. Walsh
stated he also has an exchange student from Germany staying at his house.
CITY ADMINISTRATOR'S REPORT
Rief noted weight restrictions have been placed on Tanager Bridge by Hennepin County. Staff is working
with the County and the state patrol to add more signage notifying motorists of the weight restrictions.
The police department is looking at some possible overtime and the County will likely reimburse the City
for that. Rief stated the police will be starting on Thursday enforcing the weight restrictions and that they
will be getting assistance from the county.
Crosby asked how the City can enforce the weight without a weigh station.
Rief stated the City has hand scales that are able to weigh trucks.
Dankey asked if the County is planning on redoing that bridge.
Rief stated that bridge is not in the 2019 plan but that it is in the 2020 CIP. Rief stated they are expecting
a full closure of the road for a minimum of a month and that they working on a detour plan. Due to the
fact the road is in such disrepair, there is substantial concern and Hennepin County's emergency safety
manager is handling it now.
Page 8 of 9
MINUTES OF THE
ORONO CITY COUNCILMEETING
Monday, September 10, 2018
7:00 o'clock p.m.
CITY ADMINISTRATOR'S REPORT — Continued
Rief stated he has also suggested to Hennepin County that they consider working on both bridges at the
same time. Staff is expecting an 8 -month long construction process but they are not sure how long the
bridge will be shut down. If the bridge is shut down, boats will not be able to go through.
Rief stated the contractor is hoping to do the wear course on Old Crystal Bay Road over the MEA
weekend. Some backups on the north side have been noticed and Staff is working with the school on how
to handle that traffic.
Walsh asked if there is any update on the intersection of County Roads 15 and 19.
Rief stated the Public Works Engineer has spoken with the head engineer on the project and has requested
some information. Hennepin County will have a public input period but that he is not sure when that will
be.
Walsh stated he would like to give the residents of Navarre as much notice as possible to allow for as
much public input as possible.
Rief reported there is still some paving and cleaning over at West LaFayette left to be done and that the
curbing on Wildhurst has been staked. A number of culverts are also in the process of being replaced.
CITY ATTORNEY REPORT
Mattick stated he had nothing to report.
&"1 0111 "IN1►A 104 "
Crosby moved, Dankey seconded, to adjourn the Orono City Council meeting at 7:55 p.m. VOTE:
Ayes 5, Nays 0.
ATTEST:
Anna Carlson, City Clerk Dennis Walsh, Mayor
Page 9 of 9
AGENDA ITEM
Item No.: 2 Date: September 24, 2018
Item Description: Claims/Bills
Presenter: Ron Olson Agenda Consent Agenda
Finance Director Section:
1. Purpose. The purpose of this action item is to approve payment of claims made on the City for
services and/or products provided to the City.
2. Background. The attached claims for payment have been received by the City. Staff has reviewed
the claims and is recommending approval of the listing for payment. The claims will be paid by checks
110354 to 110450, totaling $664,367.68.
3. Noteworthy Payments.
Vendor
Amount
Description of Payment
#110381 Dem Con Landfill
$ 56,759.44
Payment for the disposal of contaminated soils found
during the OCB Road project.
#110433 SEH Design Build
$ 62,500.00
Payment for maintenance of the north water tower
including draining and pressure washing.
#110409 Minger Construction
$39,938.52
Payment for the 2018 Drainage Improvement Projects.
4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims
list as presented.
COUNCIL ACTION REQUESTED
Motion to approve the claims list as presented.
Exhibits
Exhibit A. Check Register
Prepared By: Syc Reviewed By: J`J(9 Approved By: -' V
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 9/11/2018 - 9/24/2018
Check
Check
Invoice
Invoice GL Account Description
Payee
Issue Date
Number
Number
CENTURY LINK
09/20/2018
109928
070418
601-49400-321
Water Plant Phone/Internet 7/4-8/3/18
Total 109928:
BROOKS, JOAN
09/14/2018
110354
091318
101-22205
Escrow refund 2018-00159 905 Ferndale Rd
Total 110354:
City of Wayzata\DMV
09/14/2018
110355
090618
231-45650-436
Case #1701044-2005 Ford Explorer DWI Forfeiture
Total 110355:
GONYEA HOMES
09/14/2018
110356
091318
101-22205
escrow refund 2017-01610 765 Lakeview Pkwy
Total 110356:
HAYES & SONS EXC INC
09/14/2018
110357
091318
101-22205
Escrow Refund SE18-000016 3010 Somerset Ln
Total 110357:
HEALTH PARTNERS
09/14/2018
110358
83321688
101-21706
Health Insurance 9/2018
HEALTH PARTNERS
09/14/2018
110358
83321688
101-15998
Health Insurance 9/2018
HEALTH PARTNERS
09/14/2018
110358
83321688
101-42110-135
Health Insurance 9/2018
Total 110358:
Patnode Brothers Inc
09/14/2018
110359
091318
101-22205
Escrow Refund SE18-000012 1320 Orono Oaks Dri
Total 110359:
POST BOARD
09/14/2018
110360
091318
101-42110-441
POST License-Aleah Lange
Total 110360:
Sneen, Kirby
09/14/2018
110361
091318
101-22205
Escrow Refund 2017-01610 765 Lakeview Parkway
Total 110361:
A 1 RENTAL
09/24/2018
110362
134549
101-45200-415
Seven Nations Girl Scout Gardens
A 1 RENTAL
09/24/2018
110362
134705
101-45200-415
Seven Nations Girl Scout Gardens
Department
Water
Police Department
Police Department
Parks
Parks
Page: 1
Sep 20, 2018 11:36AM
Invoice
Amount
1,000.00
46,073.00
5,487.50
640.00
52,200.50
1,000.00
1,000.00
90.00
273.29
210.60
City of Orono Check Register - COUNCIL REPORT Page: 2
Check Issue Dates: 9/11/2018 - 9/24/2018 Sep 20, 2018 11:36AM
Check Check Invoice Invoice GL Account
Payee Issue Date Number Number
Total 110362:
ADVANCED FIRSTAID INC 09/24/2018 110363 0818-602 101-42110-240
ADVANCED FIRSTAID INC 09/24/2018 110363 0918-532 101-42110-240
Total 110363:
ADVANCED IMAGING SOLUTIO 09/24/2018 110364 INV176024 602-49450-401
ADVANCED IMAGING SOLUTIO 09/24/2018 110364 INV176024 101-41900-401
ADVANCED IMAGING SOLUTIO 09/24/2018 110364 INV176024 101-42110-401
Total 110364:
AMY SWANSON 09/24/2018 110365 090418 101-42110-226
In. FIE111B%1i
BIFFS INC
09/24/2018
110366
W693709
101-45200-41E
BIFFS INC
09/24/2018
110366
W693710
101-45200-41E
BIFFS INC
09/24/2018
110366
W693711
101-45200-41E
BIFFS INC
09/24/2018
110366
W693712
101-45210-41E
BIFFS INC
09/24/2018
110366
W693713
101-45200-41E
BIFFS INC
09/24/2018
110366
W693714
101-45200-41E
BIFFS INC
09/24/2018
110366
W693715
101-45200-41E
BIFFS INC
09/24/2018
110366
W693716
101-45200-41E
ISm51G101-D
BOLTON & MENK INC.
09/24/2018
110367
0222323
225-45200-304
BOLTON & MENK INC.
09/24/2018
110367
0222340
101-43280-304
BOLTON & MENK INC.
09/24/2018
110367
0222341
101-43280-304
BOLTON & MENK INC.
09/24/2018
110367
0222342
101-43280-304
BOLTON & MENK INC.
09/24/2018
110367
0222343
101-43280-304
BOLTON & MENK INC.
09/24/2018
110367
0222344
101-43280-304
BOLTON & MENK INC.
09/24/2018
110367
0222345
651-16500
BOLTON & MENK INC.
09/24/2018
110367
0222346
101-43170-304
BOLTON & MENK INC.
09/24/2018
110367
0222350
435-48971-304
BOLTON & MENK INC.
09/24/2018
110367
0222351
435-48972-304
BOLTON & MENK INC.
09/24/2018
110367
0222352
225-45200-304
Description Department Invoice
Amount
AED Battery Replacement
Police Department
146.00
AED Battery Replacement
Police Department
146.00
LA18-000038 Southways
Special Services
292.00
Printers 9/10/18-10/9/18
Sewer
41.62
Printers 9/10/18-10/9/18
Central Services
83.28
Printers 9/10/18-10/9/18
Police Department
83.28
2018 Drainage Improvements
208.18
clothing allowance
Police Department
204.72
2018 Street Improvements
204.72
Bederwood Park
Parks
160.00
Summit Beach
Parks
160.00
Hackberry Park
Parks
125.00
Orono Golf Course
Golf Course
62.78
Crystal Bay Playground
Parks
62.50
Navarre Playground
Parks
160.00
French Creek Preserve
Parks
62.50
Lurton Park
Parks
62.50
855.28
Willow Trail
168.00
18-3996 825 OCB Rd
Special Services
1,037.00
LA18-000038 Southways
Special Services
925.00
LA18-000034 2635 Kelly Prkwy
Special Services
366.00
LA18-000062 387 Orono Orchard Rd
Special Services
305.00
14-3685 Oliver Hill
Special Services
504.00
2018 Drainage Improvements
5,166.50
2018 GIS Maintenance
Engineering
408.00
2018 Street Improvements
47,441.00
2019 Street Improvements
710.00
Big Island Master Plan
562.50
City of Orono Check Register - COUNCIL REPORT Page: 3
Check Issue Dates: 9/11/2018 - 9/24/2018 Sep 20, 2018 11:36AM
Payee
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
BOLTON & MENK INC.
Total 110367:
BRAUNINTERTEC
Total 110368:
BUDGET PRINTING
Total 110369:
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
CAMPBELLKNUTSON
Total 110370
Check
Check
Invoice
Invoice GL Account
Description
Issue Date
Number
Number
09/24/2018
110367
0222353
225-45200-304
E. Long Lake Trail Concept Dev.
09/24/2018
110367
0222354
402-48055-304
OCB Road
09/24/2018
110367
0222355
651-16500
Old LL Ravine Stabilization
09/24/2018
110367
0222356
651-16500
Southways Lift Station
09/24/2018 110368 B142912 435-48971-304 2018 street improvements
09/24/2018 110369 7704 101-42110-352 Back to School Balloons
09/24/2018 110370 083118-2717 101-41600-307
09/24/2018 110370 083118-2717 101-41600-307
09/24/2018 110370 083118-2717 101-41600-307
09/24/2018 110370 083118-2717 101-42110-307
09/24/2018 110370 083118-2717 101-41600-308
09/24/2018 110370 083118-2717 101-41600-307
09/24/2018 110370 083118-2717 101-41600-307
09/24/2018 110370 083118-2717 601-49400-307
09/24/2018 110370 083118-2717 101-41600-307
09/24/2018 110370 083118-2717 101-43280-307
09/24/2018 110370 083118-2717 101-43280-307
09/24/2018 110370 083118-2717 101-43280-307
09/24/2018 110370 083118-2717 101-43280-307
09/24/2018 110370 083118-2717 101-43280-307
09/24/2018 110370 083118-2717 101-43280-307
09/24/2018 110370 083118-2717 101-43280-307
09/24/2018 110370 083118-2717 101-43280-307
09/24/2018 110370 083118-2717 101-43280-307
09/24/2018 110370 083118-2717 101-42400-307
09/24/2018 110370 083118-2717 101-41600-307
09/24/2018 110370 083118-2717 101-42400-307
09/24/2018 110370 083118-2717 101-41600-307
Historic Preservation
Gen Legal 8/18
Data Request
Police Matters 8/18
Code Enforcement 8/18
Litigation 8/18
Misc Recordings
Chlorine Release 8/18
Johnson/Feldshon Matter
LA18-000034 2635 Kelley Parkway
LA18-000025 3635 Togo Road
LA18-000054 825 Old Crystal Bay Rd S
LA18-000066 800 North Arm Dr
LA18-000060 1980 Heritage Ln
LA18-000061 275 Crestview Ave
LA18-000062 385 & 387 Orono Orchard Rd S
LA18-000063 1432 Shoreline Dr
LA18-000078 387 Orono Orchard Rd S
Staff Meetings 8/18
Council Meetings 8/18
B&Z Assistance 8/18
Ordinances 8/18
Department
OCB Road Reconstruction
Police Department
Law/Legal Services
Law/Legal Services
Law/Legal Services
Police Department
Law/Legal Services
Law/Legal Services
Law/Legal Services
Water
Law/Legal Services
Special Services
Special Services
Special Services
Special Services
Special Services
Special Services
Special Services
Special Services
Special Services
Building & Zoning
Law/Legal Services
Building & Zoning
Law/Legal Services
Invoice
Amount
2,211.50
54,589.00
1,269.00
120,979.50
1,258.25
1,258.25
21.76
728.50
992.80
961.00
139.50
93.00
914.50
33.37
449.50
3,168.50
100.00
117.00
300.00
125.00
50.00
50.00
100.00
50.00
100.00
310.00
930.00
609.00
945.50
44 - -
City of Orono Check Register - COUNCIL REPORT Page: 4
Check Issue Dates: 9/11/2018 - 9/24/2018 Sep 20, 2018 11:36AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GL Account
CARDMEMBER SERVICE
09/24/2018
110371
062118-2
101-45210-223
CARDMEMBER SERVICE
09/24/2018
110371
071018-1
101-45200-221
CARDMEMBER SERVICE
09/24/2018
110371
090418-1
101-45200-489
CARDMEMBER SERVICE
09/24/2018
110371
090618
101-42110-402
CARDMEMBER SERVICE
09/24/2018
110371
091018
101-41500-437
CARDMEMBER SERVICE
09/24/2018
110371
091218
101-42110-439
CARDMEMBER SERVICE
09/24/2018
110371
091818
101-43000-224
CARDMEMBER SERVICE
09/24/2018
110371
091918
101-42110-437
Total 110371:
CECE S SIGNS
09/24/2018
110372
7828
405-48500-550
Total 110372:
CEMPOUR LLC
09/24/2018
110373
20180090
225-16500
Total 110373:
CENTERPOINT ENERGY MAIN
09/24/2018
110374
82818
601-49400-381
CENTERPOINT ENERGY MAIN
09/24/2018
110374
82818
602-49450-381
CENTERPOINT ENERGY MAIN
09/24/2018
110374
82818
101-41900-381
CENTERPOINT ENERGY MAIN
09/24/2018
110374
82818
101-42110-381
CENTERPOINT ENERGY MAIN
09/24/2018
110374
82818
101-45210-381
Total 110374:
CENTURY LINK
09/24/2018
110375
090418
601-49400-321
Total 110375:
Christianson, Carver
09/24/2018
110376
090918
101-42110-319
Total 110376:
CHUNKS LAKESHORE AUTO
09/24/2018
110377
0016000
101-42110-402
CHUNKS LAKESHORE AUTO
09/24/2018
110377
0016011
101-42110-402
CHUNKS LAKESHORE AUTO
09/24/2018
110377
0016015
101-42110-402
Description
Department
Invoice
Amount
Sod Staples - 1 Fairway Seeding
Golf Course
58.06
Water for Big Island
Parks
5.98
Pontoon Registration
Parks
17.42
Carwash Squad #235
Police Department
13.00
MNGFOA Conference 9/26-9/28
Finance Department
235.00
Treats for Police Commission Meeting
Police Department
8.50
Matting for Yard Restoration
Public Works Department
201.57
Crime Prevention Conference - J. McCoy
Police Department
305.00
844.53
Unit #427 Graphics 190.00
190.00
Concrete, Asphalt, Restoration Deck 13,723.60
13,723.60
Gas 7/20-8/21/18
Water
289.90
Gas 7/20-8/21/18
Sewer
259.61
Gas 7/20-8/21/18
Central Services
96.97
Gas 7/20-8/21/18
Police Department
35.42
Gas 7/20-8/21/18
Golf Course
18.15
700.05
Water Plant Phone/Internet 7/4-8/3/18 & 9/3-10/3/18
Water
255.08
255.08
Compliance Checks
Police Department
60.00
60.00
#249 Service
Police Department
125.45
#242 Service
Police Department
649.56
#255 service
Police Department
56.21
City of Orono Check Register - COUNCIL REPORT Page: 5
Check Issue Dates: 9/11/2018 - 9/24/2018 Sep 20, 2018 11:36AM
Department Invoice
Amount
831.22
Public Works Department 64.83
Public Works Department 78.36
Public Works Department 1,098.31
Golf Course 158.00
1,256.31
Police Department 80.00
80.00
OCB Road Reconstruction 56,759.44
Administration 91.78
Parks 6.00
97.78
Public Works Department
Check
Check
Invoice
Invoice GL Account
Description
Payee
Issue Date
Number
Number
Central Services
29.80
Police Department
110.00
Total 110377:
CINTAS CORPORATION
09/24/2018
110378
4009564271
101-43000-226
Uniforms
CINTAS CORPORATION
09/24/2018
110378
4009806425
101-43000-226
Uniforms
Total 110378:
CITYVIEW PLUMBING & HEATIN
09/24/2018
110379
48280
101-43000-404
Install Frost Free Spigot - PW Lot
CITYVIEW PLUMBING & HEATIN
09/24/2018
110379
48285
101-45210-404
GC Plumbing Troubleshooting
Total 110379:
CROSSROADS ANIMAL SHELTE
09/24/2018
110380
39249899
101-42110-317
Animal control -Case #18008239
Total 110380:
DEM -CON LANDFILL
09/24/2018
110381
321
402-48055-319
OCB Road Project - Landfill Dump
Total 110381:
DUSTIN RIEF
09/24/2018
110382
091918
101-41300-331
Mileage
DUSTIN RIEF
09/24/2018
110382
091918
101-45200-221
Ice - Big Island
Total 110382:
EARL F ANDERSON & ASSOC
09/24/2018
110383
0118353 -IN
101-43000-224
Dist 5 Sign Replacement - Willow Dr
EARL F ANDERSON & ASSOC
09/24/2018
110383
0118401 -IN
101-43000-224
Roadwork Ahead Sign Holders
EARL F ANDERSON & ASSOC
09/24/2018
110383
0118409 -IN
101-43000-224
Bracketts Pt. Relacement for Stolen Signs
EARL F ANDERSON & ASSOC
09/24/2018
110383
0118492 -IN
101-43000-224
Signs for Dist. 5
Total 110383:
ECM PUBLISHERS INC
09/24/2018
110384
621249
101-42400-340
Public Accuracy Test
ECM PUBLISHERS INC
09/24/2018
110384
624656
101-41900-352
Ordinance 213
ECM PUBLISHERS INC
09/24/2018
110384
629101
101-41900-352
Ordinance 214
ECM PUBLISHERS INC
09/24/2018
110384
629102
101-42400-340
PH Ad September
ECM PUBLISHERS INC
09/24/2018
110384
630211
101-42400-340
PH Ad James Franzel
ECM PUBLISHERS INC
09/24/2018
110384
631968
101-41900-352
Ordinance 216
ECM PUBLISHERS INC
09/24/2018
110384
838552
101-42110-352
Back to School Ad
Department Invoice
Amount
831.22
Public Works Department 64.83
Public Works Department 78.36
Public Works Department 1,098.31
Golf Course 158.00
1,256.31
Police Department 80.00
80.00
OCB Road Reconstruction 56,759.44
Administration 91.78
Parks 6.00
97.78
Public Works Department
167.70
Public Works Department
389.20
Public Works Department
364.22
Public Works Department
4,205.62
Building & Zoning
14.90
Central Services
29.80
Central Services
47.68
Building & Zoning
47.68
Building & Zoning
43.68
Central Services
29.80
Police Department
110.00
City of Orono Check Register - COUNCIL REPORT
Check Issue Dates: 9/11/2018 - 9/24/2018
Page: 6
Sep 20, 2018 11:36AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GL Account
Description
Department
Invoice
Amount
Total 110384:
323.54
EHLERS AND ASSOCIATES INC
09/24/2018
110385
78059
235-45690-319
TIF reporting
1,500.00
Total 110385:
1,500.00
Eklund Yard & Tree Disposal
09/24/2018
110386
2814
101-43000-404
Hauling of Stumps - Brush Site
Public Works Department
400.00
Total 110386:
400.00
EXPRESS EMPLOYMENT PROF
09/24/2018
110387
21128876
101-41300-319
Temp - Emp Development Event
Administration
122.07
Total 110387:
122.07
FERGUSON WATERWORKS #25
09/24/2018
110388
0297023
601-49400-227
Hydrant Maint Kit
Water
1,778.73
FERGUSON WATERWORKS #25
09/24/2018
110388
0298015
601-49400-416
Neptune Software Maintenance
Water
1,300.00
Total 110388:
3,078.73
Fricke & Sons Sod Inc
09/24/2018
110389
25752
101-45210-223
Golf Deck Sod
Golf Course
42.00
Total 110389:
42.00
GARY L FISCHLER & ASSOCIAT
09/24/2018
110390
10463
101-42110-319
Pre-employmnet Screening - Z. Hway
Police Department
625.00
GARY L FISCHLER & ASSOCIAT
09/24/2018
110390
10552
101-42110-319
Pre-employmnet Screening -A. Lange
Police Department
625.00
Total 110390:
1,250.00
GENUINE PARTS COMPANY/NA
09/24/2018
110391
3270-411096
101-45210-403
Tee Mower Repair
Golf Course
35.77
GENUINE PARTS COMPANY/NA
09/24/2018
110391
3270-411865
101-45210-402
Trailer Ball
Golf Course
11.69
GENUINE PARTS COMPANY/NA
09/24/2018
110391
3270-415990
701-49800-222
O -rings Task 21294
.75
GENUINE PARTS COMPANY/NA
09/24/2018
110391
3270-416058
701-49800-222
712 Oil Filter Task 21312
19.71
Total 110391:
67.92
GRAFIX SHOPPE
09/24/2018
110392
122402
101-42110-550
Magnetic Badge for Squads
Police Department
241.45
Total 110392:
241.45
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 9/11/2018 - 9/24/2018
Check
Check
Invoice
Invoice GL Account Description
Payee
Issue Date
Number
Number
HC Public Works General
09/24/2018
110393
1000115083
601-49400-441
HCRRA Lease Charges #7337210
Total 110393:
HEALTH PARTNERS
09/24/2018
110394
83901386
101-42110-135
Health Insurance 10/2018
HEALTH PARTNERS
09/24/2018
110394
83901386
101-15998
Health Insurance 10/2018
HEALTH PARTNERS
09/24/2018
110394
83901386
101-21706
Health Insurance 10/2018
Total 110394:
HENNEPIN COUNTY INFOR TE
09/24/2018
110395
1000115102
101-41900-319
Network Support 09-2018
HENNEPIN COUNTY INFOR TE
09/24/2018
110395
1000115624
101-42110-414
Radio Communication -08/18
HENNEPIN COUNTY INFOR TE
09/24/2018
110395
1000115655
101-43000-414
PW Radios 08/18
Total 110395:
High Road Heating & Cooling
09/24/2018
110396
10414
602-49450-403
LS #7, South WTP Generator Gas Line
Total 110396:
IN CONTROL, INC.
09/24/2018
110397
18113MA01
601-49400-403
Emergency Engineering Service
IN CONTROL, INC.
09/24/2018
110397
18113MB01
601-49400-403
Emergency Engineering Service
Total 110397:
JAY DEMBOUSKI
09/24/2018
110398
091018
101-42110-437
Training
Total 110398:
JIVASOFT CORPORATION
09/24/2018
110399
3086
101-42110-416
annual support fee 11/14/18-11/13/19
Total 110399:
KRAHL'S PLUMBING
09/24/2018
110400
105
101-42110-404
Jail Cell Toilet Repair
Total 110400:
KYLE KIRSCHNER
09/24/2018
110401
090118
101-42110-317
Xerxes Food
Department
Water
Police Department
Central Services
Police Department
Public Works Department
Sewer
Water
Water
Police Department
Police Department
Police Department
Police Department
Page: 7
Sep 20, 2018 11:36AM
Invoice
Amount
640.00
5,487.50
47,702.50
3,760.18
414.00
276.00
185.00
95.55
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 9/11/2018 - 9/24/2018
Check Check Invoice Invoice GL Account
Payee Issue Date Number Number
Total 110406
Description
231-45650-307 Forfeits (Smit, Finnerty)
703-49960-361 Comp Municipal Liability Ins
703-49960-361 Comp Municipal Liability Ins
703-49960-361 Comp Municipal Liability Ins
101-42110-319 Compliance Checks
101-41900-329
Backups 9/18
101-42110-329
Internet 9/18
Total 110401:
Internet 9/18
101-42110-310
Police Records 9/18
Law Office of Gregory E. Kelle, P.
09/24/2018
110402
091718
Total 110402:
Entrust SSL Certificate
602-49450-401
Entrust SSL Certificate
LEAGUE OF MN CITIES
09/24/2018
110403
090418
LEAGUE OF MN CITIES
09/24/2018
110403
090418
Total 110403:
LEAGUE OF MN CITIES INS TR
09/24/2018
110404
090418
Total 110404:
Lieberman, Samuel
09/24/2018
110405
090918
Total 110405:
LOGS
09/24/2018
110406
45737
LOGS
09/24/2018
110406
45737
LOGS
09/24/2018
110406
45737
LOGS
09/24/2018
110406
45737
LOGS
09/24/2018
110406
45838
LOGS
09/24/2018
110406
45838
LOGS
09/24/2018
110406
45838
LOGS
09/24/2018
110406
45838
LOGS
09/24/2018
110406
45870
LOGS
09/24/2018
110406
45870
Total 110406
Description
231-45650-307 Forfeits (Smit, Finnerty)
703-49960-361 Comp Municipal Liability Ins
703-49960-361 Comp Municipal Liability Ins
703-49960-361 Comp Municipal Liability Ins
101-42110-319 Compliance Checks
101-41900-329
Backups 9/18
101-42110-329
Internet 9/18
101-41900-329
Internet 9/18
101-42110-310
Police Records 9/18
101-42110-401
Entrust SSL Certificate
101-41900-401
Entrust SSL Certificate
601-49400-401
Entrust SSL Certificate
602-49450-401
Entrust SSL Certificate
101-42110-401
AMP Licenses 2 Year
101-41900-401
AMP Licenses 2 Year
MANSFIELD OIL COMPANY
09/24/2018
110407
20959396
101-42110-212
Unleaded Fuel
MANSFIELD OIL COMPANY
09/24/2018
110407
20959397
701-49800-212
Diesel Fuel
MANSFIELD OIL COMPANY
09/24/2018
110407
20959810
101-42110-212
Unleaded Fuel
MANSFIELD OIL COMPANY
09/24/2018
110407
20959812
701-49800-212
Diesel Fuel
Total 110407
Department
Police Department
Central Services
Police Department
Central Services
Police Department
Police Department
Central Services
Water
Sewer
Police Department
Central Services
Police Department
Police Department
Page: 8
Sep 20, 2018 11:36AM
Invoice
Amount
95.55
793.50
793.50
34,125.00
34,125.00-
.00
34,125.00
34,125.00
60.00
60.00
u 1 1-
205.50
205.50
6,917.00
510.20
149.60
44.13
44.13
77.42
3,109.45
342.86
807.11
835.26
City of Orono Check Register - COUNCIL REPORT Page: 9
Check Issue Dates: 9/11/2018 - 9/24/2018 Sep 20, 2018 11:36AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GL Account
Description
Department
Invoice
Amount
MET COUNCIL ENVIRONMENTA
09/24/2018
110408
0001087020
602-49450-383
Wastewater Charges 10/18
Sewer
39,434.77
Total 110408:
39,434.77
MINGER CONSTRUCTION
09/24/2018
110409
EST1
651-16500
2018 Drainage Improvements
42,041.60
MINGER CONSTRUCTION
09/24/2018
110409
EST1
651-20600
2018 Drainage Improvements
2,102.08 -
Total 110409:
39,939.52
MINNEAPOLIS OXYGEN COMPA
09/24/2018
110410
00030508
101-43000-415
acetylene, oxygen
Public Works Department
28.83
MINNEAPOLIS OXYGEN COMPA
09/24/2018
110410
00030509
101-42110-221
Medical Oxygen
Police Department
47.43
MINNEAPOLIS OXYGEN COMPA
09/24/2018
110410
00030510
101-42110-221
Medical Oxygen
Police Department
7.44
Total 110410:
83.70
MINNESOTA EQUIPMENT
09/24/2018
110411
L15276
701-49800-402
Unit 870 Repair
92.25
MINNESOTA EQUIPMENT
09/24/2018
110411
P72825
701-49800-222
Unit 450 Task 21102
61.56
MINNESOTA EQUIPMENT
09/24/2018
110411
P73021
701-49800-222
Weed Whip Saw Blade
21.95
MINNESOTA EQUIPMENT
09/24/2018
110411
P73215
101-45210-221
Blower Bolt & Blade Sharpening
Golf Course
51.79
MINNESOTA EQUIPMENT
09/24/2018
110411
P73234
701-49800-222
Hearing Protection
53.90
Total 110411:
281.45
MINNESOTA UI FUND
09/24/2018
110412
091818
101-43000-142
Unemployment - Rice
Public Works Department
19.00
Total 110412:
19.00
MN DEPT OF REVENUE -WIRE
09/24/2018
110413
083118
101-37970
Sales Tax 8/2018
44.00
MN DEPT OF REVENUE -WIRE
09/24/2018
110413
083118
101-37940
Sales Tax 8/2018
76.00
MN DEPT OF REVENUE -WIRE
09/24/2018
110413
083118
101-37930
Sales Tax 8/2018
250.00
MN DEPT OF REVENUE -WIRE
09/24/2018
110413
083118
101-37920
Sales Tax 8/2018
826.00
MN DEPT OF REVENUE -WIRE
09/24/2018
110413
083118
101-37910
Sales Tax 8/2018
1,373.00
MN DEPT OF REVENUE -WIRE
09/24/2018
110413
083118
601-20806
Sales Tax 8/2018
57.00
MN DEPT OF REVENUE -WIRE
09/24/2018
110413
083118
601-39610
Sales Tax 8/2018
322.00
MN DEPT OF REVENUE -WIRE
09/24/2018
110413
083118
101-34210
Sales Tax 8/2018
2.00
Total 110413: 2,950.00
MN NATIVE LANDSCAPE 09/24/2018 110414 17820 101-45200-404 Saga Hill Spot Seeding Parks 900.00
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 9/11/2018 - 9/24/2018
Check
Check
Invoice
Invoice GL Account Description
Payee
Issue Date
Number
Number
Total 110414:
MOUND TRUE VALUE
09/24/2018
110415
155255
101-42110-240
NNO Girls Bike Winner
MOUND TRUE VALUE
09/24/2018
110415
155320
101-42110-402
Squad Supplies
MOUND TRUE VALUE
09/24/2018
110415
155408
101-42110-240
New Squad Bag Equipment
Total 110415:
MTI DISTRIBUTING INC
09/24/2018
110416
1188890-00
101-45210-404
Irrigation Repair Golf Course
Total 110416:
MUNICIPAL CODE CORPORATI
09/24/2018
110417
00316426
101-41900-352
Code of Ordinance Updates
Total 110417:
NAVARRE HARDWARE
09/24/2018
110418
312840
101-45210-201
Cleaning Supplies
NAVARRE HARDWARE
09/24/2018
110418
312869
602-49450-406
LS #5 Access Fitting
Total 110418:
NEWEGG INC
09/24/2018
110419
1301545026
101-41900-221
Monitors - M. Curtis
NEWEGG INC
09/24/2018
110419
1301545364
101-41900-221
Monitor Stands - M. Curtis/R. Peitso
Total 110419:
NORLINGS
09/24/2018
110420
34302
101-45200-404
Livingston Landscape Maintenance
NORLINGS
09/24/2018
110420
34303
101-45200-404
Navarre Park Landscape Maintenance
NORLINGS
09/24/2018
110420
34304
101-45200-404
Crystal Bay Park Landscape Maintenance
NORLINGS
09/24/2018
110420
34319
101-45200-404
Hackberry Playground Mulch
Total 110420:
NOVA COMMUNICATIONS
09/24/2018
110421
125787
101-41900-401
Phone Support
Total 110421:
0 SULLIVANS HOLIDAY 546
09/24/2018
110422
083118
101-42110-402
08/18 Car Washes
Department
Police Department
Police Department
Police Department
Golf Course
Central Services
Golf Course
Sewer
Central Services
Central Services
Parks
Parks
Parks
Parks
Central Services
Police Department
Page: 10
Sep 20, 2018 11:36AM
Invoice
Amount
900.00
79.99
160.92
465.26
465.26
1,418.00
1,418.00
26.92
12.99
39.91
75.98
165.00
121.00
City of Orono Check Register - COUNCIL REPORT Page: 11
Check Issue Dates: 9/11/2018 - 9/24/2018 Sep 20, 2018 11:36AM
Total 110426
PLUNKETT S 09/24/2018 110427 6050194 101-41900-404 City Hall pest control
Total 110427:
POPE DOUGLAS SOLID WASTE 09/24/2018 110428 1446 101-42110-319 Drug destruction
Department Invoice
Amount
121.00
Police Department 181.74
181.74
Police Department
Check
Check
Invoice
Invoice GL Account
Description
Payee
Issue Date
Number
Number
Police Department
95.69
Police Department
32.28
409.42
Parks
11.99
Total 110422:
164.90
297.00
297.00
O SULLIVANS HOLIDAY 547
09/24/2018
110423
083118
101-42110-402
08/18 Car Washes
Total 110423:
OFFICE DEPOT
09/24/2018
110424
1954171490
101-42110-201
Office Supplies
OFFICE DEPOT
09/24/2018
110424
1954173640
101-42110-201
Office Supplies - USB
OFFICE DEPOT
09/24/2018
110424
1954173650
101-42110-201
Office Supplies
OFFICE DEPOT
09/24/2018
110424
1974205580
101-41900-201
Office Supplies
OFFICE DEPOT
09/24/2018
110424
19742101100
101-41900-201
Office Supplies
OFFICE DEPOT
09/24/2018
110424
1997506660
101-42110-201
Office Supplies
OFFICE DEPOT
09/24/2018
110424
1997509750
101-42110-201
Notebooks
Total 110424:
OTTEN BROTHERS
09/24/2018
110425
1-1538946
101-45200-223
Garden Mulch Lurton Park
OTTEN BROTHERS
09/24/2018
110425
1-1540666
101-45210-223
Ornamental Grasses - Golf Garden
OTTEN BROTHERS
09/24/2018
110425
1-1540669
225-16500
River Rock Under Deck
OTTEN BROTHERS
09/24/2018
110425
1-1540678
225-16500
River Rock Under Deck
OTTEN BROTHERS
09/24/2018
110425
1-1540686
225-16500
River Rock Under Deck
OTTEN BROTHERS
09/24/2018
110425
1-1540806
225-16500
River Rock Under Deck
OTTEN BROTHERS
09/24/2018
110425
1-1544735
101-45210-223
1 Fairway Seeding
OTTEN BROTHERS
09/24/2018
110425
71018
225-16500
Fiber mat Under Deck
Total 110425:
PIRTEK
09/24/2018
110426
S2751371-00
701-49800-402
Unit#713, Hose Repair
PIRTEK
09/24/2018
110426
S2755206.00
701-49800-402
Unit #713, Hose Repair
PIRTEK
09/24/2018
110426
S2769293.00
701-49800-402
Unit #713, Hose Repair
Total 110426
PLUNKETT S 09/24/2018 110427 6050194 101-41900-404 City Hall pest control
Total 110427:
POPE DOUGLAS SOLID WASTE 09/24/2018 110428 1446 101-42110-319 Drug destruction
Department Invoice
Amount
121.00
Police Department 181.74
181.74
Police Department
40.98
Police Department
20.97
Police Department
62.03
Central Services
94.82
Central Services
62.65
Police Department
95.69
Police Department
32.28
409.42
Parks
11.99
Golf Course
164.90
297.00
297.00
297.00
297.00
Golf Course
94.00
184.67
162.09
Central Services
Police Department 160.00
City of Orono Check Register - COUNCIL REPORT Page: 12
Check Issue Dates: 9/11/2018 - 9/24/2018 Sep 20, 2018 11:36AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GL Account
Description
Department
Invoice
Amount
Total 110428:
160.00
PRAIRIE RESTORATIONS INC
09/24/2018
110429
14832
101-45200-404
French Creek Park Vegetation mgmt
Parks
315.00
Total 110429:
315.00
RDO EQUIPMENT
09/24/2018
110430
W25452
701-49800-403
Unit 471 Repair Task 21076
3,873.32
Total 110430:
3,873.32
Reinders Inc.
09/24/2018
110431
3058227-00
101-45210-223
Golf Greens/Fairway Fungicides
Golf Course
476.28
Total 110431:
476.28
RYAN AUTO MALL
09/24/2018
110432
611120
101-42110-402
Squad #244 Repair
Police Department
360.72
Total 110432:
360.72
SEH DESIGN BUILD INC
09/24/2018
110433
1998
601-49400-405
North Water Tower WTMS Hydropillar Tank
Water
62,500.00
Total 110433:
62,500.00
STREICHERS POLICE EQUIP
09/24/2018
110434
11326405
101-42110-226
Boots & Gloves
Police Department
39.99
STREICHERS POLICE EQUIP
09/24/2018
110434
11326411
101-42110-226
Uniform
Police Department
915.73
STREICHERS POLICE EQUIP
09/24/2018
110434
11326474
101-42110-226
Uniform
Police Department
687.50
STREICHERS POLICE EQUIP
09/24/2018
110434
11327345
101-42110-226
Uniform
Police Department
24.99
STREICHERS POLICE EQUIP
09/24/2018
110434
11327346
101-42110-226
Uniform, Flashlight Holder, Nameplate
Police Department
288.54
STREICHERS POLICE EQUIP
09/24/2018
110434
11327421
101-42110-228
Practice Ammo
Police Department
2,438.60
STREICHERS POLICE EQUIP
09/24/2018
110434
11327517
101-42110-226
Uniform
Police Department
71.98
STREICHERS POLICE EQUIP
09/24/2018
110434
11327633
101-42110-226
Uniform
Police Department
211.98
STREICHERS POLICE EQUIP
09/24/2018
110434
11327796
101-42110-228
Practice Ammo
Police Department
2,011.70
STREICHERS POLICE EQUIP
09/24/2018
110434
11327834
101-42110-402
Squad #245 Mirror Light
Police Department
279.99
STREICHERS POLICE EQUIP
09/24/2018
110434
11328198
101-42110-226
Uniform - Pants
Police Department
169.98
STREICHERS POLICE EQUIP
09/24/2018
110434
11328226
101-42110-226
Uniform
Police Department
35.99
STREICHERS POLICE EQUIP
09/24/2018
110434
11328280
101-42110-226
Boots
Police Department
271.99
STREICHERS POLICE EQUIP
09/24/2018
110434
11328832
101-42110-226
Carrier, Name Tage Cloth, Trauma Plate
Police Department
145.99
STREICHERS POLICE EQUIP
09/24/2018
110434
11328848
101-42110-226
Uniform, Flashlight Holder, Nameplate
Police Department
27.98
STREICHERS POLICE EQUIP
09/24/2018
110434
11328999
101-42110-226
Badge
Police Department
12.99
STREICHERS POLICE EQUIP
09/24/2018
110434
11329001
101-42110-226
Uniform - Shirt & Boots
Police Department
124.99
City of Orono Check Register - COUNCIL REPORT Page: 13
Check Issue Dates: 9/11/2018 - 9/24/2018 Sep 20, 2018 11:36AM
Payee
Check
Issue Date
Check
Number
Invoice
Number
Invoice GL Account
Description
Department
Invoice
Amount
STREICHERS POLICE EQUIP
09/24/2018
110434
11329892
101-42110-226
Uniform
Police Department
55.00
STREICHERS POLICE EQUIP
09/24/2018
110434
11329989
101-42110-226
Uniform Shirt Carrier
Police Department
139.99
STREICHERS POLICE EQUIP
09/24/2018
110434
11330020
101-42110-226
Hazmat
Police Department
224.00
STREICHERS POLICE EQUIP
09/24/2018
110434
11330235
101-42110-550
Squad #254 Buildup
Police Department
7,982.73
STREICHERS POLICE EQUIP
09/24/2018
110434
11330237
101-42110-402
Squad #843 Speaker
Police Department
139.99
STREICHERS POLICE EQUIP
09/24/2018
110434
11330238
101-42110-402
Squad #245 Repair Spotlight
Police Department
80.00
Total 110434:
16,382.62
THE HOME DEPOT
09/24/2018
110435
7260853
234-45680-404
Eagle Scout Materials for Dog Park Bridge
2,721.66
Total 110435:
2,721.66
THOMSON WEST
09/24/2018
110436
838637245
101-42110-311
West Information
Police Department
200.94
THOMSON WEST
09/24/2018
110436
838817226
101-42110-311
West Information
Police Department
200.94
Total 110436:
401.88
TOLL GAS & WELDING SUPPLY
09/24/2018
110437
40087855
701-49800-222
Cylinder/Demurrage
11.04
Total 110437:
11.04
Traut Companies
09/24/2018
110438
309286
601-16500
Well #3 Replacement Parts
19,724.00
Total 110438:
19,724.00
TRI K SERVICES
09/24/2018
110439
091218
101-45210-223
Golf Deck Topsoil
Golf Course
66.00
Total 110439:
66.00
VERIZON WIRELESS
09/24/2018
110440
9813390030
601-49400-321
Cell Phones 8/24/18-9/23/18
Water
27.77
VERIZON WIRELESS
09/24/2018
110440
9813390030
602-49450-321
Cell Phones 8/24/18-9/23/18
Sewer
27.78
VERIZON WIRELESS
09/24/2018
110440
9814107252
101-42110-321
Internet 9/7-10/6/18
Police Department
1,619.07
VERIZON WIRELESS
09/24/2018
110440
9814107252
101-41900-321
Internet 9/7-10/6/18
Central Services
134.72
VERIZON WIRELESS
09/24/2018
110440
9814107252
101-42400-321
Internet 9/7-10/6/18
Building & Zoning
71.17
VERIZON WIRELESS
09/24/2018
110440
9814107252
101-43000-321
Internet 9/7-10/6/18
Public Works Department
70.02
VERIZON WIRELESS
09/24/2018
110440
9814107252
101-45200-321
Internet 9/7-10/6/18
Parks
35.01
VERIZON WIRELESS
09/24/2018
110440
9814107252
101-45210-321
Internet 9/7-10/6/18
Golf Course
86.43
VERIZON WIRELESS
09/24/2018
110440
9814107252
601-49400-321
Internet 9/7-10/6/18
Water
172.86
VERIZON WIRELESS
09/24/2018
110440
9814107252
602-49450-321
Internet 9/7-10/6/18
Sewer
35.01
City of Orono Check Register - COUNCIL REPORT Page: 14
Check Issue Dates: 9/11/2018 - 9/24/2018 Sep 20, 2018 11:36AM
Total 110441:
WASTE MANAGEMENT RECYC 09/24/2018 110442 0044994-280 603-49500-316 Reccycling 09/2018
Total 110442:
WAYZATA BAY CAR WASH 09/24/2018 110443 1402 101-42110-402 Car Washes-Aug/2018
Total 110443
WILLIAMS TOWING
Check
Check
Invoice Invoice GL Account Description
Payee
Issue Date
Number
Number
VERIZON WIRELESS
09/24/2018
110440
9814107252 101-42400-221 Inspector's ]pad
Total 110440:
09/24/2018
110444
146854
WACONIA FORD
09/24/2018
110441
93009 701-49800-222 Unit 422 Right Rear Taillight ASSBLY TAsk 21075
Total 110441:
WASTE MANAGEMENT RECYC 09/24/2018 110442 0044994-280 603-49500-316 Reccycling 09/2018
Total 110442:
WAYZATA BAY CAR WASH 09/24/2018 110443 1402 101-42110-402 Car Washes-Aug/2018
Total 110443
WILLIAMS TOWING
09/24/2018
110444
146704
101-42110-436
tow case#18009115'91 Chevrolet
WILLIAMS TOWING
09/24/2018
110444
146705
101-42110-436
tow case #18009115 Trailer
WILLIAMS TOWING
09/24/2018
110444
146854
231-45650-436
tow case #OR18010348
Total 110444:
09/24/2018
110447
606150128
101-43000-381
Electric 7/23-8/21/18
Wright -Hennepin Coop Electric
09/24/2018
110445
3502666769
101-45200-381
Brush Site 7/31/18-9/1/18
Wright -Hennepin Coop Electric
09/24/2018
110445
3502666769
101-43000-386
Electical Service 7/31-9/1/18
Wright -Hennepin Coop Electric
09/24/2018
110445
3502666769
101-45210-319
GC Security 10/1-10/31/18
Total 110445
WSB 09/24/2018 110446 6 101-42400-319 Navarre Area Plan
WSB 09/24/2018 110446 7 101-42400-319 Navarre Area Plan
Total 110446
XCEL ENERGY
09/24/2018
110447
606150128
101-41900-381
Electric 7/23-8/21/18
XCEL ENERGY
09/24/2018
110447
606150128
101-42110-381
Electric 7/23-8/21/18
XCEL ENERGY
09/24/2018
110447
606150128
101-42110-381
Electric 7/23-8/21/18
XCEL ENERGY
09/24/2018
110447
606150128
101-43000-381
Electric 7/23-8/21/18
XCEL ENERGY
09/24/2018
110447
606150128
101-43000-386
Electric 7/23-8/21/18
XCEL ENERGY
09/24/2018
110447
606150128
101-45200-381
Electric 7/23-8/21/18
XCEL ENERGY
09/24/2018
110447
606150128
601-49400-381
Electric 7/23-8/21/18
Department Invoice
Amount
Building & Zoning
Police Department
Police Department 155.00
Police Department 155.00
465.00
Parks 20.86
Public Works Department 151.57
Golf Course 40.76
213.19
Building & Zoning 1,501.00
Building & Zoning 1,999.50
Central Services
1,944.75
Police Department
1,212.06
Police Department
37.98
Public Works Department
179.81
Public Works Department
2,007.75
Parks
33.93
Water
8,462.00
City of Orono
Check Register - COUNCIL REPORT
Check Issue Dates: 9/11/2018 - 9/24/2018
Department
Sewer
Golf Course
Golf Course
Golf Course
Public Works Department
Page: 15
Sep 20, 2018 11:36AM
Invoice
Amount
17,261.43
296.00
296.00
3,294.00
118.50
644,367.68
Check
Check
Invoice
Invoice GL Account
Description
Payee
Issue Date
Number
Number
XCEL ENERGY
09/24/2018
110447
606150128
602-49450-381
Electric 7/23-8/21/18
XCEL ENERGY
09/24/2018
110447
606150128
101-45210-381
Electric 7/23-8/21/18
Total 110447:
Yamaha Golf & Utility
09/24/2018
110448
01-217618
101-45210-415
Golf Cart Rental Special Event
Total 110448:
YAMAHA MOTOR CORP.
09/24/2018
110449
650563
101-45210-415
18 Golf Carts -Lease (2 Mos)
Total 110449:
ZARNOTH BRUSH WORKS
09/24/2018
110450
0170887 -IN
101-43000-224
Disposable Gutter Broom
Total 110450:
Grand Totals:
Department
Sewer
Golf Course
Golf Course
Golf Course
Public Works Department
Page: 15
Sep 20, 2018 11:36AM
Invoice
Amount
17,261.43
296.00
296.00
3,294.00
118.50
644,367.68
AGENDA ITEM
Item No.: 3
Date: September 24, 2018
Item Description: Approval of MN Department of Public Safety Grant
Presenter: Correy Farniok Agenda Section: Consent Agenda
Police Chief
1. Purpose. Driving problems and traffic concerns are among the most common complaints received by
the Orono Police Department. The Orono Police Department believes that participation in the Toward
Zero Deaths (TZD) Enforcement Program will provide increased traffic enforcement and safety
awareness. TZD is a state program funded through grant money obtained by the MN Department of
Public Safety. Participation in the program is expected to reduce the number of alcohol related traffic
accidents, increase the use of seat belts and decrease distracted driving.
Orono Police Department partner with Medina, Minnetrista, Wayzata, West Hennepin Department of
Public Safety, Rogers, South Lake and Corcoran Police Departments in implementing the TZD Program
from October 2018 through September 2019. This will be our seventh year working with all of these
departments.
Orono Police Department will be the lead agency for the application and implementation of this grant
and will be responsible for collection of invoices and the distribution/ reimbursement of funds to the
other departments involved with this grant.
2. Staff Recommendation. Staff recommends approval of the City of Orono's participation in the Safe
and Sober Program and the Resolution to enter grant agreement with Minnesota Department of Public
Safety.
COUNCIL ACTION REQUESTED
Motion to Approve City of Orono's participation in the Safe and Sober Program.
Resolution to enter grant agreement with Minnesota Department of Public Safety
Exhibits
Exhibit A. Resolution
Prepared By: Correy Farniok
Reviewed By: -Sb)R
Approved By: -TV
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
RESOLUTION AUTHORIZING EXECUTION
OF AGREEMENT
BE IT RESOLVED that Orono Police Department enter into a grant agreement with the
Minnesota Department of Public Safety, for traffic safety enforcement projects during the period
from October 1, 2018 through September 30, 2019.
BE IT FURTHER RESOLVED that Chief Correy Farniok is hereby authorized to
execute such agreements and amendments as are necessary to implement the project on behalf of
the Orono Police Department and to be the fiscal agent and administer the grant.
Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held
September 24, 2018.
ATTEST:
Anna Carlson, City Clerk Dennis Walsh, Mayor
Item No.: 4
Date: September 24, 2018
Item Description: Big Island Archaeological Survey and Grant
Presenter: Adam T. Edwards Agenda Consent Agenda
Public Works Director/City Engineer Section:
1. Purpose. The purpose of this action item is to gain approval for the Big Island Park Archaeological
Survey.
2. Background. In early 2017 the Big Island Committee was established to evaluate and develop a plan
to improve the Park and meet the goals of the 2011 Big Island Management Plan. In order to inform
decision making and move forward with planning and applying for grant opportunity a master plan was
needed. On November 13, 2018 the City Council authorized the prepare master plan and grant
applications. To further understand the parks history, inform the Masterplan and provide information for
interpretive displays the big Island Committee recommended a Phase I Archaeological Survey.
3. Project Scope. The project will consist of a Phase I reconnaissance and underwater survey of the
Steamboat pier, park and veterans camp site and its environs in Lake Minnetonka.
4. Cost. Maritime Heritage Minnesota provided a quote for the work of $10,000. (Exhibit A).
5. Funding. The City applied for and received a Minnesota Historical and Cultural Heritage Grant
(Exhibit B) from the Minnesota Historical Society in the amount of $9995.
6. Staff Recommendation. I recommend that the Council accept the Grant and the quote from
Maritime Heritage Minnesota.
COUNCIL ACTION REQUESTED
• Motion to accept the Minnesota Historical and Cultural Heritage Grant.
• Motion to accept the proposal/Quote from Maritime Heritage Minnesota in the amount of $10,000 to
conduct a Phase I Archeological Survey of the Big island Park and its Environs.
Exhibits
Exhibit A. Maritime Heritage Minnesota Proposal
Exhibit B. Minnesota Historical and Cultural Heritage Grant
References
A. Big Island Management Plan, 2011 (Available on Big Island Website)
Prepared By: 7t
Reviewed By:�
Approved By: -T)R
Ear a, a-- A-
P Dor Mayor Walsh:
F.} (1 itime Heritage Minnesota (MHM) is pleased to submit this scope of work and cost proposal for:
(1 `Phase I terrestrial archaeological assessment of portion of 21 -HE -402 owned by the City of Orono;
an (2) Phase I underwater archaeological assessment of the Big Island Park Steamboat Pier owned by
' th-PState of Minnesota. These terrestrial and underwater assessments will focus on data collection
,-"and evaluation of a specific geographic area with the goal of producing a detailed report with specific
reobmmendations for possible additional archaeological excavation, evaluation, and documentation.
I ThQ proposed work plan meets professional standards and Minnesota State guidelines. The only
-' underwater/maritime/maritime terrestrial archaeologists working within the State of Minnesota will
co-gduct all work associated with this project. These researchers meet the professional qualifications
. esi'ablished by the Minnesota Office of the State Archaeologist OSA and
�� g� (OSA) possess 2017 Phase I
archaeological licenses.
P4SE I RECONNAISSANCE SURVEY TEAM
Maritime Heritage Minnesota (MHM)
i Ann, Merriman, PhD - Co -Principal Investigator, Underwater/Maritime Terrestrial Archaeologist,
`j Maritime Historian
S Christopher Olson, MA - Co Principal Investigator, Underwater/Maritime Terrestrial Archaeologist,
;1 Maritime Historian
MHM utilizes the expertise of ethical volunteer divers during underwater archaeological projects;
th,!�p volunteers may assist the MHM staff during this project, particularly in the areas of
' phigraphy and videography.
ARCOAEOLOGICAL WORK PLAN
H'r''s base of operations on Lake Minnetonka is located in Gideon Bay. Travel to the project ;;rea
�1 -rill I ccur from the bay in MHM's research boat Anomaly 51. MHM will provide the following sur'ivey,
;excavation, and recording equipment, beyond the use of the watercraft: dumpy level, digital distasnce
mete, handheld GPS, 3D scanner, digital cameras, Munsell Chart, trowels, shovels, tape measures, and
Minnesota's Only Nautical/Underwater/Maritime Archaeologists
ARITIME
A 501.c(3) Not -for -Profit Organization
h
1214 St.
Paul Avenue
'
`�
ER(TAGE
St. Paul, MN 55116
i
.�;
Phone: 651,261. 2265 or 651.202.8811
e -mail: mhm@maritimeheritagemn.org
MINNESOTAwww.maritimeheritagemn.org
a i
August 10, 2017
1/lajir Dennis Walsh
7501Kelley Parkway
t
1.'bro tQ, MN 55356
Re: Phase I Reconnaissance and
Underwater Survey of the Big Island Steamboat Pier, Park, and
Veterans Camp Site (21 -HE -402) and Its Environs in Lake Minnetonka, Minnesota
P Dor Mayor Walsh:
F.} (1 itime Heritage Minnesota (MHM) is pleased to submit this scope of work and cost proposal for:
(1 `Phase I terrestrial archaeological assessment of portion of 21 -HE -402 owned by the City of Orono;
an (2) Phase I underwater archaeological assessment of the Big Island Park Steamboat Pier owned by
' th-PState of Minnesota. These terrestrial and underwater assessments will focus on data collection
,-"and evaluation of a specific geographic area with the goal of producing a detailed report with specific
reobmmendations for possible additional archaeological excavation, evaluation, and documentation.
I ThQ proposed work plan meets professional standards and Minnesota State guidelines. The only
-' underwater/maritime/maritime terrestrial archaeologists working within the State of Minnesota will
co-gduct all work associated with this project. These researchers meet the professional qualifications
. esi'ablished by the Minnesota Office of the State Archaeologist OSA and
�� g� (OSA) possess 2017 Phase I
archaeological licenses.
P4SE I RECONNAISSANCE SURVEY TEAM
Maritime Heritage Minnesota (MHM)
i Ann, Merriman, PhD - Co -Principal Investigator, Underwater/Maritime Terrestrial Archaeologist,
`j Maritime Historian
S Christopher Olson, MA - Co Principal Investigator, Underwater/Maritime Terrestrial Archaeologist,
;1 Maritime Historian
MHM utilizes the expertise of ethical volunteer divers during underwater archaeological projects;
th,!�p volunteers may assist the MHM staff during this project, particularly in the areas of
' phigraphy and videography.
ARCOAEOLOGICAL WORK PLAN
H'r''s base of operations on Lake Minnetonka is located in Gideon Bay. Travel to the project ;;rea
�1 -rill I ccur from the bay in MHM's research boat Anomaly 51. MHM will provide the following sur'ivey,
;excavation, and recording equipment, beyond the use of the watercraft: dumpy level, digital distasnce
mete, handheld GPS, 3D scanner, digital cameras, Munsell Chart, trowels, shovels, tape measures, and
Minnesota's Only Nautical/Underwater/Maritime Archaeologists
,{ rl
MARITIME H E_KITAGE M INNESOTA
ti4i� t
sti , brushes and small picks, marker flags, compasses, notebooks, drawing slates, sample bags,
morlders and pencils, strings and spikes, tarps, bubble levels, plumb bobs, and SCUBA gear. MHM has,
A' CJI 1
h • I inr nd, plans of the structures and features associated with the Big Island Amusement Park (1906-
694 and the Big Island Veteran's Camp (1923-2006). Further, MHM has conducted brief Phase I
w,Alkjng surveys and small test excavations on Big Island in 2003 and 2007 (see MHM's Lake
I , � 10in*tonka Survey 1 Report [2012] and the Dig on This Archaeology Program Report [2007]). MHM
�! et not expect to identify Native American artifacts or sites within the project area. However, if
t .Ovidence of prehistoric or historic aboriginal activities is identified, MHM will record them and consult
w{; �vittjhe OSA concerning the disposition of any associated artifacts.
With these survey tools MHM will answer questions about Big Island's archaeological remains, with
{ 'the `most significant (yet basic) question being: What is the extent of the surviving archaeological
features in the project area? MHM will map exposed features (building foundations and platforms,
coperete/brick sewer and drainage structures, amusement park ride supports and concrete entrance
sl0i /stairs/plinths), conduct targeted shovel testing in the project area to locate subsurface features
(Ni Sion -style arch and lamp bases, amusement park ride and building foundations [including the
a Bement park tower and veterans camp cabins]), and place small trenches in areas where the
0 shovel test results suggest archaeological questions can be answered. Test trenches will not exceed 2
b'fi meters in size as prescribed by Phase I archaeological survey guidelines set forth by the OSA.
.Aff4itionally, MHM will fully record the submerged Big Island Steamboat Pier remains that were
;s
Hd'imentarily documented in 2007, and recorded with side -scan sonar in 2011. MHM will not collect
j artifacts during this project; any artifacts uncovered will be recorded and re -buried. In the future, if
col'ervation funds and storage space are secured, artifacts can be re -located and excavated.
However, MHM may take archaeological samples from excavated deposits if the data collected will
aner specific questions. Surviving documented features will be placed on a master site plan to
rt' aide a preliminary record of the archaeological landscape of the project area.
p•, p Y g� p p j
r ,.
'N
Historical research will be undertaken and data analyzed — supplementing previously collected
Ir Material — to augment the recorded archaeological features to place 21 -HE -402 within Lake
Minnetonka's historical context and the wider archaeological landscape. MHM will then produce a
detajled site report and site plan that chronicle the documented archaeological resources in the
;.. i pro��ct area. The report will analyze and described the archaeology and related history of Big Island,
an,��t will put forward suggestions for site conservation, preservation, public interpretation, and
possble future excavation. MHM predicts the fieldwork portion of this project will be completed in 5
1 wl s of intermittent workdays reliant on weather and lake conditions, with a required completion
dat3�of October 20, 2017, if the work is to commence this season. The final report and site plan will be
a4bltOle within 4 months of the fieldwork completion. MHM will present the finished products to the
CJty,•,pf Orono and make the report available to the public through hosting on the Internet Archive,
i' lick from our web site.
171%itbest regards,
-Ann!,K4erriman, PhD Christopher Olson, MA
E 'w'` Nautical Archaeologists & Maritime Historians
ARITIME
ERITAGE-
NA INNESOTA
+1
Augkjtt 10, 2017
A 501.c(3) Not -for -Profit Organization
1214 St. Paul Avenue
St. Paul, MN 55116
Phone: 651-261.2265 or 651.202.8811
e-mail: mhm@maritimeheritagemn.org
www.maritimeheritagemn.org
Proposed Budget
Phase I Reconnaissance and Underwater Survey of the Bi lei A
g an
Steamboat Pier
Park, and Veterans Camp Site (21 -HE -402) and Its
Environs in Lake Minnetonka, Minnesota
Personnel
1
$9119.00
Pqi Diem
139' t Fuel and Oil
$300.00
$45.00
Mileage
$492.00
SCOBA Fills
ftoort Prep and Research Supplies
$24.00
$20.00
TOTAL
$10"000.00,
Minnesota's Only Nautical/Underwater/Maritime Archaeologists
MINNESOTA
HISTORICAL
14SOCIETY
September 7, 2018
Adam Edwards
City of Orono
2750 Kelley Parkway
Orono, MN 55356
RE: Grant Number: 1807-22478, Big Island Archaeological Survey
Dear Mr. Edwards:
HERITAGE PRESERVATION
At, , .
11, y�
O/7 -.0'C OR0
11VO
Congratulations on receiving a Minnesota Historical & Cultural Heritage Grant through the Minnesota Historical Society.
Enclosed please find a copy of the Minnesota Historical and Cultural Heritage Grant Agreement. Please note the
following; our process has changed:
• Read the full agreement. The project start and end dates are listed in your agreement.
• Have both the project director and authorized officer from your organization sign the agreement.
• Keep a copy of the signed agreement for your grant file.
• Return a full copy of the signed agreement within 30 days of the date on this letter.
• Once the Grants Office processes your agreement, you will receive an email notification.
• The MNHS Finance Department will mail a check directly to you approximately 30 days after you receive the
email notification.
Project expenditures funded by the grant may only be made during the authorized grant period, which is listed in the
grant agreement. Reviewers may have adjusted your budget during the grant review process. See the Approved Project
Budget (Attachment A) for approved project line items.
Your organization must acknowledge the grant support (Section 6 a, b) for your grant project. Read Section 12 for
additional special requirements or conditions. Note that some conditions may need to be met prior to receiving
authorization and payment of grant funds. You must log into the grants portal (https://mnhs.fluxx.io) to submit
documentation for any conditions on your grant. Condition Reports and the Final Report Form are listed under Reports
Due in the grants portal. Refer to the grants website (http://Iegacy.mnhs.org/grants) for further information.
Please contact me at melinda.hutchinson@mnhs.org or 651-259-3459 with questions.
Sincerely,
M linda Hutchinson
Grants Specialist
Minnesota Historical Society
Enclosures
ri1CLEAN
j. WATER
345 West Kellogg Boulevard, St. Paul, Minnesota 55102 LAND & LEGACY
651-259-3450 •FAX 651-282-2374 • mnhs.org/heritagepreservation •heritagepreservation@mnhs.org �
MINNESOTA HISTORICAL SOCIETY
GRANTS OFFICE
345 KELLOGG BOULEVARD WEST
SAINT PAUL, MINNESOTA 55102
MINNESOTA HISTORICAL AND CULTURAL HERITAGE GRANT AGREEMENT
City of Orono (hereafter called the Grantee) hereby signifies its acceptance of a state grant in the
amount of $9995 from the Arts and Cultural Heritage Fund through the Minnesota Historical Society
(hereafter called the Society), in accordance with the guidelines for the Society's Historical and Cultural
Heritage Grants Program. The grant is limited to the following project: Big Island Archaeological Survey
(MNHS Grant Number: 1807-22478) as described in the Grantee's grant application.
All grant activities must occur between the project start date and completion date. The start date will be
9/1/2018. This grant will conclude 9/1/2019. This Project Completion Date is the date by which all
project work must be completed.
The Grantee agrees to administer the grant in compliance with the following provisions:
ASSURANCES
a. The Grantee agrees that this project will be administered and conducted in accordance
with Minn. Stat. 166.98 for Grants Management.
The Grantee must follow Minn. Stat. Chap. 177.41-44 regarding prevailing wage rates
and contracts and corresponding Rules 5200.1000 to 5200.1120.
c. The Grantee agrees that this project will be administered and conducted in accordance
with the Secretary of the Interior's Standards for Archeology and Historic Preservation
(as published in the Federa! Register of September 29, 1983), the Historic and
Architectural Survey Manual (June 2017), and the SHPO Manual for Archaeological
Projects in Minnesota (July 2005).
d. The Grantee agrees that work will be carried out by project personnel who meet the
Secretary of the Interior's Professional Qualifications Standards (as published in the
Federal Register of September 29, 1983).
e. Pursuant to 2013 Minnesota Laws, Chapter 137, Article 4, Section 2, Subdivision 5, the
Grantee must give consideration to Conservation Corps Minnesota and Northern
Bedrock Historic Preservation Corps, or an organization carrying out similar work.
f. The Grantee will acknowledge the support of the Society in materials produced and in
programs or presentations financially supported by the Society. If intellectual property is
created, the parties will discuss the allocation of ownership and use rights.
City of Orono
Big Island Archaeological Survey
1807-22478
Copyright to copyrightable materials, including computer software, shall vest in the
Grantee with a non -transferable royalty -free license to the Society for its non-
commercial use. The Grantee shall grant the Society an option to license any such
material(s) it wishes to develop for commercial purposes on terms and conditions,
including a royalty, as the parties hereto agree in a subsequent writing.
Except for (a) the above limitation, (b) the Grantee's right to control publication of its
own research results, (c) patented and patent -pending property and (d) the
Grantee's confidential information, the Society will have the free, irrevocable, non-
exclusive unlimited right to use any research results collected by the Grantee for any
purpose.
FINAL REPORTS AND PROJECT PRODUCTS
The final report and project products are due within 30 days after the project
completion date.
The final report must be completed electronically in the Minnesota Historical Society's
Grants Portal (https://mnhs.fluxx.io).
The Final Product(s) to be uploaded with the final report are: Electronic copy of
archaeologist's survey report.
COST PRINCIPLES AND LIMITATIONS
Only the items set forth in the Approved Project Budget (see Attachment A) may be
charged against the grant project.
Any project expense not specifically approved in the Approved Project Budget will not
be allowed except upon written request by the Grantee and written approval by the
Society.
Changes in the Approved Project Budget may not exceed twenty (20) percent of the
Approved Project Budget. Changes that occur after the project begins which exceed
twenty (20) percent will not be allowed except upon written request by the Grantee and
written approval by the Society.
d. Changes in the Project Completion Date will not be allowed except upon written request
by the Grantee and written approval by the Society.
e. All work will conform to the Secretary of the Interior's Standards as outlined in the
approved Scope of Work Form. Any change to the Scope of Work Form after it is
approved must be requested in writing and approved by the Grants Office.
f. No grant funds may be used to pay indirect costs, commonly referred to as overhead.
City of Orono
Big Island Archaeological Survey
1807-22478
4. PROCEDURES FOR CONTRACTING SERVICES AND MATERIALS
a. Any services and/or materials that are expected to cost $20,000 or more must undergo
a formal notice and bidding process.
b. Any services and/or materials that are expected to cost between $10,000 and $19,999
must be scoped out in writing and offered to a minimum of three (3) bidders.
c. Any services and/or materials that are expected to cost between $5,000 and $9,999
must be competitively based on a minimum of three (3) verbal quotes.
d. Support documentation of the procurement process utilized to contract services and/or
materials must be maintained by the grantee and are subject to examination by
Minnesota Historical Society, its designated representatives, or any applicable agency of
the State of Minnesota for a minimum of six (6) years from approval date of the Final
Report.
MAINTAINING GRANT RECORDS FOR AUDIT
a. The Grantee must maintain records and accounts consistent with generally accepted
accounting principles, and to provide for such fiscal control as is necessary to assure the
proper disbursing of and accounting for grant funds. The Grantee must maintain records
and accounts (including documentation of the procurement process) for this project on
file for a minimum of six (6) years after approval of the Final Report.
b. The Grantee agrees to maintain records to document any matching funds claimed as
part of the project. The Grantee further agrees to secure reasonable written proof of
the value of Staff or Volunteer Labor, and for Donated Materials contributed to the
project.
c. The Grantee agrees that accounts and supporting documents relating to project
expenditures will be adequate to permit an accurate and expeditious audit. An audit
may be made at any time by the Society, its designated representatives, or any
applicable agency of the State of Minnesota.
ACKNOWLEDGEMENT OF SUPPORT
a. For restoration/preservation grant projects, the Grantee agrees to post a sign during
project work stating: This project has been financed in part with funds provided by the
State of Minnesota from the Arts and Cultural Heritage Fund through the Minnesota
Historical Society.
3
City of Orono
Big Island Archaeological Survey
1807-22478
b. All publicity releases, informational brochures, and public reports relating to an
approved grant project shall contain an acknowledgment as follows: This publication
was made possible in part by the people of Minnesota through a grant funded by an
appropriation to the Minnesota Historical Society from the Minnesota Arts and Cultural
Heritage Fund. Any views, findings, opinions, conclusions or recommendations expressed
in this publication are those of the authors and do not necessarily represent those of the
State of Minnesota, the Minnesota Historical Society, or the Minnesota Historic
Resources Advisory Committee.
HOLD HARMLESS
The Grantee agrees to hold the Society harmless from any loss, damage, or expense—
including reasonable attorneys' fees and other costs of defense—arising as the result of
any claim, action, complaint, or discrimination proceeding, or litigation of any kind
whatsoever, directly or indirectly brought about as a result of the funded project; or,
Each party will be responsible for its own acts and behavior and the results thereof. The
State's liability is governed by the Minnesota Tort Claims Act, Minn.Stat.Sec.3.736 and
other applicable law.
8. MODIFICATION
No person or body other than the Society is authorized to modify any of the terms of this
agreement, including the scope of performance and cost limitations herein established. The
Society shall not be liable for any costs incurred by the Grantee, which are not in
conformance with the terms of this agreement.
9. NONDISCRIMINATION
The Grantee agrees that in hiring of common or skilled labor for the performance of any
work on the grant project that no contractor, material supplier or vendor shall, by
reason of race, creed, color religion, national origin, sex, marital status, status with
regard to public assistance, membership or activity in a local commission, disability,
sexual orientation, or age , discriminate against any person or persons who are citizens
of the United States, or resident aliens, who are qualified and available to perform the
work to which the employment relates.
4
City of Orono
Big Island Archaeological Survey
1807-22478
12. SPECIAL CONDITIONS
The Society may require special conditions to ensure that the project meets applicable
standards. Conditions must be worked sequentially as listed below.
a. By signing and returning this grant agreement, the Grantee understands and agrees that
this grant project must be completed and closed by the Grants Office before the
Grantee will be eligible to request funding for any subsequent work that would rely on
the reports or documents produced during this project.
Project Director initial here: _
Prior to submission of the grant final report, Grantee must submit a draft of the survey
report at 75% completion to the Grants Office for review, comment, and possible edit.
(Upload to Milestone/Condition 2 report in the SOCIETY'S grants portal,
https://mnhs.fluxx.io. Reviews may take up to 30 working days. Incomplete materials, or
revisions to already submitted requests, restart the review clock.)
Certification:
We have read the above agreement and agree to abide by all of its provisions. Upon execution, this
Agreement controls all activities during the project period.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed on the date(s)
indicated below intending to be bound thereby.
Signatures:
Project Director Date
Authorized Officer
0
Date
Grantee:
MHS Grant #
Project:
Budget Item(s):
MINNESOTA HISTORICAL SOCIETY
Heritage Preservation Department
Minnesota Historical & Cultural Heritage Grants
Approved Project Budget
City of Orono
1807-22478
Big Island Archaeological Survey
Amount
Budget Item Requested Grant Amount Match
1. Archaeological $9,995.00 $9,995.00
$0.00
Consultant Fees
Total: $9,995.00 Total: $9,995.00 Total: $0.00
ATTACHMENT A
AGENDA ITEM
Item No.: 5 Date: September 24, 2018
Item Description: EPA Consent Agreement
Presenter: Adam Edwards Agenda Consent Agenda
City Engineer/Director Public Works Section:
1. Purpose. The purpose of this council action is to approve the Consent Agreement and Final Order
with the Environmental Protection Agency (EPA) Region 5.
2. Background. On January 7', 2015 the Navarre Water Plant experienced a chlorine gas leak. The
public works employees on site evacuated the building. The Long Lake Fire Department responded to the
emergency call and cleared the building. Dispatch notified the notified and the Utilities Supervisor
followed up with the Minnesota Duty Officer that afternoon. The State Duty Officer referred the incident
to the Minnesota Department of Agriculture (MDA) who contacted the Utilities Supervisor for a follow
up report, which was provided. The State notified the City that national notification threshold had be
reached so the City notified the National Response Center the following day, January 8t1i. In September
of 2015 the EPA sent a follow up questionnaire to the City and the City provided the requested
information. On December 7`h, 2016 the City received a notice of intent to file a civil complaint against
the City by the EPA. The complaint alleges that the City failed to follow the appropriate notification
procedures: one, that the MDA was the incorrect department for the leak follow up and second, that the
NRC should have been notified sooner. The fine the EPA was seeking was $63,750. Since the notice the
City Attorney has been negotiating with EPA. The EPA is willing to reduce the fine if the City settles
and agrees to a Consent Agreement and Final Order (CAFO) (Exhibit A). The CAFO requires the City
complete a project that improves the environment or public safety and pay a fine. The City Engineer
developed a project acceptable to the EPA which includes the installation chlorine sensors at the City's
water plants.
3. Project Scope. The chlorine systems improvement project will provide residual chlorine analyzers in
both the north and south water plants. The project will also provide chlorine detectors and alarms in the
chemical rooms of both plants.
4. Cost. The City solicited and received a quote from our SCADA Provider, In -control for $24,845.00
(Exhibit B). The City must pay a fine of $7031.00 to the federal government. The total cost to the City
is $31,876.
5. Funding. This project will be funded through the Water Fund.
6. Staff Recommendation. Staff Recommends approval of the CAFO and the Proposal from In -
Control.
COUNCIL ACTION REQUESTED
Motion to approve the CAFO with the EPA and to accept the quote from In -Control for the installation of
Chlorine system improvements at the Water plants.
Exhibits
Exhibit A. Consent Agreement and Final Order (CAFO)
Exhibit B. Quote from In -Control
Exhibit C. Attorney Memorandum
Prepared By: Reviewed By: _Sb)R Approved By: -T)X
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
REGION 5
In the Matter of:
THE CITY OF ORONO,
MINNESOTA,
Respondent.
Docket No.
Proceeding to Assess a Civil Penalty Under
Section 109(b) of the Comprehensive
Environmental Response, Compensation and
Liability Act and Section 325(b)(2) of the
Emergency Planning and Community Right -
to -know Act
CONSENT AGREEMENT AND FINAL ORDER
Preliminary Statement
1. This is an administrative action commenced and concluded under section 109(b)
of the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA),
42 U.S.C. § 9609(b), section 325(b)(2) of the Emergency Planning and Community Right -to -
know Act of 1986 (EPCRA), 42 U.S.C. § 11045(b)(2), and sections 22.13(b) and 22.18(b)(2) and
(3) of the Consolidated Rules of Practice Governing the Administrative Assessment of Civil
Penalties and the Revocation/Termination or Suspension of Permits (Consolidated Rules) as
codified at 40 C.F.R. part 22.
2. Complainant is, by lawful delegation, the Chief of the Emergency Response
Branch 1, Superfund Division, United States Environmental Protection Agency (U.S. EPA),
Region 5.
3. Respondent is the City of Orono, Minnesota, a municipality.
4. According to 40 C.F.R. § 22.13(b), where the parties agree to settle one or more
causes of action before the filing of a complaint, an administrative action may be commenced
and concluded simultaneously by the issuance of a consent agreement and final order (CAFO).
5. The parties agree that settling this action without the filing of a complaint or the
adjudication of any issue of fact or law is in their interest and in the public interest.
6. Respondent consents to the assessment of the civil penalty specified in this
CAFO, and to the terns of the CAFO.
Jurisdiction and Waiver of the Right to Hearing
7. Respondent admits the jurisdictional allegations in this CAFO and neither admits
nor denies the factual allegations in this CAFO.
8. Respondent waives its right to request a hearing as provided at 40 C.F.R.
§ 22.15(c), any right to contest the allegations in this CAFO, and its right to appeal this CAFO.
Statutory and Regulatory Background
9. Section 103(a) of CERCLA, 42 U.S.C. § 9603(a), requires any person in charge
of a facility to immediately notify the National Response Center (NRC) as soon as that person
has knowledge of any release of a hazardous substance from the facility in an amount equal to or
greater than the reportable quantity of the hazardous substance.
10. Section 103(a) of CERCLA, 42 U.S.C. § 9603(a), section 304 of EPCRA,
42 U.S.C. § 11004, provide a mechanism to alert federal and state agencies that a response action
may be necessary to prevent deaths or injuries to emergency responders, facility personnel and
the local community. A delay or failure to notify could seriously hamper the governments'
response to an emergency and pose serious threats to human health and the environment.
11. Section 304(a)(1) of EPCRA, 42 U.S.C. § 1 1004(a)(1), requires that the owner or
operator of a facility must immediately provide notice, as described in section 304(b) of EPCRA,
42 U.S.C. § 1 1004(b), if a release of an extremely hazardous substance in quantities equal to or
greater than a reportable quantity occurs from a facility at which hazardous chemicals are
produced, used or stored and such release requires notice under section 103(a) of CERCLA,
42 U.S.C. § 9603(a).
12. Under section 304(b) of EPCRA, 42 U.S.C. § l I004(b), notice required under
section 304(a) of EPCRA, 42 U.S.C. § 11004(a), must be given immediately after the release by
the owner or operator of a facility to the state emergency response commission (SERC) of any
state likely to be affected by a release.
13. Section 304(c) of EPCRA, 42 U.S.C. § I I004(c), requires that, as soon as
practicable after a release which requires notice under section 304(a) of EPCRA, 42 U.S.C.
§ I I004(a), the owner or operator of the facility must provide written follow-up emergency
notice setting forth and updating the information required under section 304(b), 42 U.S.C.
§ I I004(b).
14. Section 109(b) of CERCLA, 42 U.S.C. § 9609(b), and section 325(b)(2) of
EPCRA, 42 U.S.C. § I I045(b)(2), authorize U.S. EPA to assess a civil penalty of up to $25,000
per day of violation of CERCLA section 103 and EPCRA section 304. The Debt Collection
Improvement Act of 1996, 31 U.S.C. § 3701 note, and its implementing regulations at 40 C.F.R.
part 19 increased these statutory maximum penalties to $37,500 per day of violation for
violations that occurred after January 12, 2009.
Allegations of Fact and Liability
15. Respondent is a "person" as that term is defined under section 101(21) of
CERCLA, 42 U.S.C. § 9601(21).
16. Respondent is a "person" as that term is defined under section 329(7) of EPCRA,
42 U.S.C. § 11049(7).
3
17. At all times relevant to this CAFO, Respondent was an owner or operator of the
Navarre Water Treatment Plant, 2345 Blaine Avenue, Wayzata, Minnesota (the Navarrre facility
or, simply, the facility). Respondent operates a second treatment plant located at 2700 Kelley
Parkway, referred to as the Highway 12 facility.
18. At all times relevant to this CAFO, Respondent was in charge of the facility.
19. Respondent's facility consists of a building, structure, installation, equipment,
pipe or pipeline, storage container or any site or area where a hazardous substance has been
deposited, stored, disposed of, or placed, or otherwise come to be located.
20. Respondent's facility is a "facility" as that term is defined under section 101(9) of
CERCLA, 42 U.S.C. § 9601(9).
21. Respondent's facility consists of buildings, equipment, structures, and other
stationary items which are located on a single site or on contiguous or adjacent sites, and which
are owned or operated by the same person.
22. Respondent's facility is a "facility" as that term is defined under section 329(4) of
EPCRA, 42 U.S.C. § 11049(4).
23. Chlorine (CAS #7782-50-5) is a "hazardous substance" according to section
101(14) of CERCLA, 42 U.S.C. § 9601(14).
24. Chlorine has a reportable quantity of 10 pounds, as indicated at 40 C.F.R.
part 302, table 302.4.
25. Chlorine is an "extremely hazardous substance" according to section 302(a)(2) of
EPCRA, 42 U.S.C. § 11002(a)(2).
26. Chlorine has a reportable quantity of 10 pounds, as indicated at 40 C.F.R.
part 355, appendix A.
S
27. At all times relevant to this CAFO, chlorine was produced, used or stored at
Respondent's facility.
28. On January 7, 2015, at or about 1:20 p.m., a release occurred from Respondent's
facility of approximately 112 pounds of chlorine (the release).
29. In a 24-hour time period, the release of chlorine exceeded 10 pounds.
30. During the release, approximately 112 pounds of chlorine spilled, leaked, emitted,
discharged, escaped into the ambient air.
31. The release is a "release" as that term is defined under section 10 1(22) of
CERCLA, 42 U.S.C. § 9601(22).
32. The release is a "release" as that term is defined under section 329(8) of EPCRA,
42 U.S.C. § 11049(8).
33. Respondent had knowledge of the release on January 7, 2015, at approximately
1:20 p.m.
34. The release was one for which notice was required under section 103(a) of
CERCLA, 42 U.S.C. § 9603(a).
35. The release also required notice under section 304(a) of EPCRA, 42 U.S.C.
§ 11004(a).
36. The release was likely to affect the State of Minnesota.
37. At all times relevant to this CAFO, the Homeland Security and Emergency
Management Division of the Minnesota Department of Public Safety was the SERC for
Minnesota under section 301(a) of EPCRA, 42 U.S.C. § 11001(a).
38. Respondent notified the NRC of the release on January 8, 2015, at 12:53 p.m.
1
39. Respondent did not immediately notify the NRC as soon as Respondent had
knowledge of the release.
40. Respondent's failure to immediately notify the NRC of the release is a violation
of section 103(a) of CERCLA, 42 U.S.C. § 9603(a).
41. Respondent provided written follow-up emergency notice of the release to the
SERC on June 22, 2018.
42. Respondent did not provide the SERC written follow-up emergency notice of the
release as soon as practicable after the release occurred.
43. Respondent's failure to provide written follow-up emergency notice to the SERC
as soon as practicable after the release occurred is a violation section 304(c) of EPCRA,
42 U.S.C. § 11004(c).
Civil Penaltv
44. Complainant has determined that an appropriate civil penalty to settle this action
is $4,690 for the CERCLA violation. In determining the penalty amount, Complainant
considered Respondent's willingness to perform a supplemental environmental project, as well
as the nature, circumstances, extent and gravity of the violation, and with respect to Respondent,
its ability to pay, prior history of violations, economic benefit or savings resulting from the
violation and any other matters as justice may require. Complainant also considered U.S. EPA's
Enforcement Response Policy for Sections 304, 311 and 312 of the Emergency Planning and
Community Right -to -Know Act and Section 103 of the Comprehensive Environmental Response
Compensation and Liability Act, dated September 30, 1999 (EPCRA/CERCLA Enforcement
Response Policy).
45. Within 30 days after the effective date of this CAFO. Respondent must pay a
$4,690 civil penalty for the CERCLA violation. Respondent must pay the penalty by sending a
cashier's or certified check, payable to "EPA Hazardous Substance Superfund," to:
U.S. Environmental Protection Agency
Superfund Payments
Cincinnati Finance Center
P.O. Box 979076
St. Louis, MO 63197-9000
The check must note the caption of this case, the billing document number (to be assigned) and
the docket number of this CAFO.
46. Complainant has determined that an appropriate civil penalty to settle the EPCRA
violation is $2,341. In determining the penalty amount, Complainant considered Respondent's
willingness to perform a supplemental environmental project, as well as the nature,
circumstances, extent and gravity of the violation, and with respect to Respondent, its ability to
pay, prior history of violations, economic benefit or savings resulting from the violation and any
other matters as justice may require. Complainant also considered U.S. EPA's EPCRA/CERCLA
Enforcement Response Policy
47. Within 30 days after the effective date of this CAFO, Respondent must pay a
$2,341 civil penalty for the EPCRA violations. Respondent must pay the penalty by sending a
cashier's or certified check, payable to "Treasurer, United States of America," to:
U.S. Environmental Protection Agency
Fines and Penalties
Cincinnati Finance Center
P.O. Box 979077
St. Louis, MO 63197-9000
The check must note the caption of this case and the docket number of this CAFO.
48. A transmittal letter, stating Respondent's name, the case name, Respondent's
complete address, the case docket numbers and the billing document number, if any, must
accompany the payments. Respondent must send a copy of the checks and transmittal letter to:
Regional Hearing Clerk, (E -19J)
U.S. EPA, Region 5
77 West Jackson Blvd.
Chicago, IL 60604-3511
James Entzminger (SC -5J)
Chemical Emergency Preparedness
and Prevention Section
U.S. EPA, Region 5
77 West Jackson Blvd.
Chicago, IL 60604
Robert S. Guenther (C -14J)
Office of Regional Counsel
U.S. EPA, Region 5
77 West Jackson Blvd.
Chicago, IL 60604
49. This civil penalty is not deductible for federal tax purposes.
50. If Respondent does not timely pay the civil penalty or any stipulated penalties due
under paragraph 60, below, U.S. EPA may bring an action to collect any unpaid portion of the
penalty with interest, handling charges, nonpayment penalties and the United States enforcement
expenses for the collection action. Complainant agrees that the validity, amount and
appropriateness of the civil penalty are not reviewable in a collection action.
51. Pursuant to 31 C.F.R. § 901.9, Respondent must pay the following on any amount
overdue under this CAFO. Interest will accrue on any amount overdue from the date the payment
was due at a rate established pursuant to 31 U.S.C. § 3717. Respondent must pay a $15 handling
charge each month that any portion of the penalty is more than 30 days past due. In addition,
U.S. EPA will assess a 6 percent per year penalty on any principal amount 90 days past due.
Supplemental Environmental Project
52. Respondent must complete a supplemental environmental project (SEP) designed
to protect the environment and public health by installing sensors to minimize the volume and
duration of any future chlorine leaks at Respondent's Navarre and Highway 12 water treatment
plants.
53. Respondent must spend at least $24,845 to purchase and install a chlorine
detection system, which includes detectors installed in sufficient proximity to its chlorine storage
and piping to alert Respondent of an accidental release as soon as practicable and notify
responsible employees. This amount may also include installation, software, training and
operating costs for five years. Respondent will complete the project by January 31, 2019,
54. Respondent certifies as follows:
a. Respondent is not required to perform or develop the SEP described in
paragraph 52 by any law, regulation, order, or agreement (other than this
CAFO) or as injunctive relief as of the date that I am signing this CAFO.
b. Respondent has not received and will not receive credit for this SEP in any
other enforcement action.
c. Respondent is not a party to any open federal financial assistance transaction
that is funding or could be used to fund the same activity as the SEP.
d. To the best of my knowledge and belief after reasonable inquiry, there is no
such open federal financial transaction that is funding or could be used to fund
the same activity as the SEP, nor has the same activity been described in an
unsuccessful federal financial assistance transaction proposal submitted to U.S.
EPA within two years of the date that I am signing this CAFO (unless the
project was barred from funding as statutorily ineligible). For purposes of this
certification, the term "open federal financial assistance transaction" refers to a
grant, cooperative agreement, loan, federally -guaranteed loan guarantee, or
other mechanism for providing federal financial assistance whose performance
period has not expired.
e. All cost information provided to U.S. EPA in connection with U.S. EPA's
approval of the SEP is complete and accurate, and Respondent in good faith
estimates that the cost to implement the SEP is $24,845.
f. The SEP is not a project that Respondent was planning or intending to perform
or implement other than in settlement of the claims resolved in the CAFO.
g. Respondent will not receive reimbursement for any portion of the SEP from
another person or entity.
55. U.S. EPA may inspect the Navarre and South facilities at any time to monitor
Respondent's compliance with this CAFO's SEP requirements.
56. Respondent must submit a SEP completion report to U.S. EPA by April 30, 2019.
This report must contain the following information:
a. Detailed description of the SEP as completed, including a diagram of the
chlorine detection systems and photographs of the chlorine sensors installed;
b. Description of any operating problems and the actions taken to correct the
problems;
c. Itemized costs of goods and services used to complete the SEP documented by
copies of invoices, purchase orders or canceled checks that specifically identify
and itemize the individual costs of the goods and services;
d. Certification that Respondent has completed the SEP in compliance with this
CAFO; and
e. Description of the environmental and public health benefits resulting from the
SEP (quantify the benefits and pollution reductions, if feasible).
57. Respondent must submit all notices and reports required by this CAFO by first
class mail to James Entzminger of the Chemical Emergency Preparedness and Prevention
Section at the address specified in paragraph 48, above.
58. In each report that Respondent submits as provided by this CAFO, it must certify
that the report is true and complete by including the following statement signed by one of its
officers:
I certify that I am familiar with the information in this document and that,
based on my inquiry of those individuals responsible for obtaining the
information, it is true and complete to the best of my knowledge. I know
that there are significant penalties for submitting false information,
including the possibility of fines and imprisonment for knowing violations.
59. Following receipt of the SEP completion report described in paragraph 56, above,
U.S. EPA must notify Respondent in writing that:
10
a. It has satisfactorily completed the SEP and the SEP report;
b. There are deficiencies in the SEP as completed or in the SEP report and
U.S. EPA will give Respondent 30 days to correct the deficiencies; or
c. It has not satisfactorily completed the SEP or the SEP report and U.S. EPA will
seek stipulated penalties under paragraph 61.
60. If U.S. EPA exercises option b, above, Respondent may object in writing to the
deficiency notice within 10 days of receiving the notice. The parties will have 30 days from
U.S. EPA's receipt of Respondent's objection to reach an agreement. If the parties cannot reach
an agreement, U.S. EPA will give Respondent a written decision on its objection. Respondent
will comply with any requirements that U.S. EPA imposes in its decision. If Respondent does not
complete the SEP as required by U.S. EPA's decision, Respondent will pay stipulated penalties
to the United States under paragraph 61, below.
61. If Respondent violates any requirement of this CAFO relating to the SEP,
Respondent must pay stipulated penalties to the United States as follows:
a. Except as provided in subparagraph b, below, if Respondent did not complete
the SEP satisfactorily according to the requirements of this CAFO, including
the schedule in paragraph 53, Respondent must pay a penalty of $24,845.
b. If Respondent did not complete the SEP satisfactorily, but U.S. EPA determines
that Respondent made good faith and timely efforts to complete the SEP and
certified, with supporting documents, that it spent at least 90 percent of the
amount set forth in paragraph 53, Respondent will not be liable for any
stipulated penalty under subparagraph a, above.
c. If Respondent completed the SEP satisfactorily, but spent less than 90 percent
of the amount set forth in paragraph 53, Respondent must pay a penalty of
$2,500.
d. If Respondent did not submit timely the SEP completion report, Respondent
must pay penalties in the following amounts for each day after the report was
due until it submits the report:
Penalty Per Violation Per Day Period of Violation
$100
1 st through 14th day
$200
15th through 30th day
$500
31 st day and beyond
62. U.S. EPA's determinations of whether Respondent completed the SEP
satisfactorily and whether Respondent made good faith and timely efforts to complete the SEP
will bind Respondent.
63. Respondent must pay any stipulated penalties within 15 days of receiving
U.S. EPA's written demand for the penalties. Respondent will use the method of payment
specified in paragraphs 47-48, above, and will pay interest, handling charges and nonpayment
penalties on any overdue amounts. At the time U.S. EPA makes a demand for any stipulated
penalties it will also send a copy of that demand to U.S. EPA's Cincinnati Finance Center via
email at CI WD AcctsKeceiv/ablc(i )a�Lo\.
64. Any public statement that Respondent makes referring to the SEP must include
the following language, "Respondent undertook this project under the settlement of the United
States Environmental Protection Agency's enforcement action against Respondent for violations
of section 103 of the Comprehensive Environmental Response, Compensation and Liability Act
and section 304(b), (c) of the Emergency Planning and Community Right -to -know Act."
65. Nothing in this CAFO is intended to nor will be construed to constitute U.S. EPA
approval of the equipment or technology installed by Respondent in connection with the SEP
under the terms of this CAFO.
12
General Provisions
66. The parties consent to service of this filed CAFO by e-mail at the following valid
e-mail addresses: Uuenther.robca o e pa.gov (for Complainant) and JN/1on��e q �:I, la\\.com (for
Respondent).
67. This CAFO resolves only Respondent's liability for federal civil penalties for the
violations alleged in the CAFO.
68. This CAFO does not affect the rights of U.S. EPA or the United States to pursue
appropriate injunctive or other equitable relief or criminal sanctions for any violations of law.
69. Respondent certifies that it is complying with section 103(a) of CERCLA,
42 U.S.C. § 9603(a), and section 304(c) of EPCRA, 40 U.S.C. § 11004(c).
70. This CAFO does not affect Respondent's responsibility to comply with CERCLA,
EPCRA or other applicable federal, state and local laws and regulations.
71. This CAFO is a final order for purposes of U.S. EPA's EPCRA/CERCLA
Enforcement Response Policy.
72. The terms of this CAFO bind Respondent and its successors and assigns.
73. Each person signing this consent agreement certifies that he or she has the
authority to sign for the party whom he or she represents and to bind that party to its terms.
13
74. Each party agrees to bear its own costs and attorney's fees in this action.
75. This CAFO constitutes the entire agreement between the parties.
City of Orono, Minnesota, Respondent
Date
ATTEST:
Date
Dennis Walsh, Mayor
Anna Carlson, City Clerk
14
U.S. Environmental Protection Agency, Complainant
Date Jason EI -Zein, Chief
Emergency Response Branch 1
U.S. Environmental Protection Agency
Region 5
Date Douglas Ballotti, Acting Director
Superfund Division
U.S. Environmental Protection Agency
Region 5
15
In the Matter of: City of Orono, Minnesota
Docket No.
Final Order
This Consent Agreement and Final Order, as agreed to by the parties, shall become
effective immediately upon filing with the Regional Hearing Clerk. This Final Order concludes
this proceeding pursuant to 40 C.F.R. §§ 22.18 and 22.31. IT IS SO ORDERED.
Date Ann L. Coyle
Regional Judicial Officer
U.S. Environmental Protection Agency
Region 5
101
In the Matter of: City of Orono, Minnesota
Docket No.
Certificate of Service
I certify that I sent a true and correct copy of the foregoing Consent Agreement and Final Order,
which was filed on in the following manner to the
addressees:
Copy by E-mail to
Respondent:
Copy by E-mail to
Attorney for Complainant:
Copy by E-mail to
Regional Judicial Officer:
Dated:
.lames J. Monge, III
JMonluev c1<-laN\,.com
Robert S. Guenther
Guenther.robert@epa.gov
Ann Coyle
Coyle.ann@epa.gov
LaDawn Whitehead
Regional Hearing Clerk
U.S. Environmental Protection Agency, Region 5
17
PROPOSAL # QN18031601-03
To: City of Orono
2700 Kelley Parkway
Orono, MN 55356
Attn: Adam Edwards
Re: Water Treatment Plant — Chlorine System Improvements
k.,W(r5,T -R
Date: May 4, 2018
From: Troy Neurauter
Valid: 90 days
Page: 1 of 4
Thank you for the opportunity to recommend improvements to the water treatment plants in the City of Orono.
We are recommending the installation of new residual chlorine analyzers at each water plant. The presence of
chlorine residual in drinking water indicates two important factors. First is that a sufficient amount of chlorine
was added initially to the water to inactivate the bacteria and some viruses that cause diarrheal disease. Second
is that the water is protected from recontamination during storage and distribution. A significant factor at the
both water plant is the location of the chlorine injection point. The results from an analyzer at the plant effluent
will provide total chlorine levels and a reasonably good historical trend. A mixer plate could be installed in the
water line to increase dispersion which would improve analyzer readings.
The locations of the chlorine cylinders for dispensing are within an external structure with independent heating
and cooling controls. Due to the nature of the local climate and potential operational difficulties of gas
dispensing system in freezing temperatures, we recommend the addition of temperature monitoring to the
structure.
These new reporting and alarming values will be accessed through the existing SCADA system to provide
improved operational awareness of the chlorine dispensing systems. Providing the additional capabilities of
control which is an additional project, coupled with searchable historical value database and event notification
will increase the overall usefulness and ease of operation for city staff.
Why should you select In Control as your Systems Integrator and Partner?
In Control is a premier systems integrator and professional services provider serving the water and
wastewater industry since 1995. Our highly reputable engineering staff has developed numerous best
practices and frequently acts as consultants throughout a project's journey. The relationships earned during
projects frequently grow into long term commitments to keep systems up to date with minimal downtime.
Our mission is to provide the most cost effective, reliable control system in a professional manner.
We keep you in control of expenses through thoughtful consulting, consistent pricing and exceptional service.
In Control, Inc.
10350 Jamestown Street NE Phone: (763) 783-9500
Blaine, MN 55449 Fax: (763) 783-9502
In Control, Inc.
10350 Jamestown Street NE
Blaine, MN 55449
Phone: (763) 783-9500
The total for the improvements detailed above to the North and South Water Treatment Plants is $ 24,845.00
USD net total excluding sales and use taxes. Freight is included, FOB shipping point.
Our proposal does not include the following:
o Removal, demolition or disposal of existing equipment
o Receiving and storage of equipment after shipment
o Testing, calibration or modifications to existing instrumentation
Thank you in advance for the consideration of our offer and for the opportunity to work together. Should you have
any questions regarding this proposal, please contact me directly at your convenience. I look forward to hearing from
you soon to secure and coordinate this project.
Best Regards,
Troy Neurauter
IN Control I Sales & Consulting
Office: (763) 873-9500 Ext. 2005
Mobile: (612) 434-4375
tdneur@in-ctrl.com
Jake Hacker
IN Control I Inside Sales
Office: (763) 873-9500 Ext. 2004
Mobile:
llhack@in-ctrl.com
IU SAL QN18030901-03 Orono CL Monitoring.docx Page 3 of 4
MEMORANDUM
To: Orono City Council
From: City Attorney
Re: Navarre Water Treatment Plant Chlorine Release
Date: September 21, 2018
On January 7, 2015 during routine maintenance at the Navarre Water Treatment Plant,
approximately 112 pounds of chlorine gas was released from a chlorine cylinder. The City
Utility Supervisor immediately called 911 and the Long Lake Fire Department responded and
secured the leak. No one was injured as a result of the chlorine release. The City Utility
Supervisor notified the Minnesota Department of Public Safety Duty Officer of the chlorine gas
release. The Duty Officer referred the matter to the Minnesota Department of Agriculture. The
City worked with the Department of Agriculture to follow up on the incident.
Section 103(a) of the Comprehensive Environmental Response, Compensation and Liability Act
(CERCLA) requires an entity that releases a hazardous substance into the environment to
immediately notify the National Response Center. The Environmental Protection Agency (EPA)
alleges that the City violated CERCLA by not immediately reporting the chlorine release to the
National Response Center. The City reported the chlorine release to the National Response
Center on January 8, 2015, approximately 24 hours after the release.
Section 304(c) of the Emergency Preparedness and Community Right to Know Act (EPCRA)
requires a timely follow-up with the State Emergency Response Commission (SERC) after the
release of a hazardous substance. The EPA alleges that the City violated EPCRA by not
providing timely follow-up to the SERC. The City provided written follow up to the Minnesota
Department of Agriculture, but the Department of Agriculture is technically not the SERC. The
SERC is the Minnesota Department of Homeland Security and Emergency Management.
The EPA sought to levy a fines against the City in the amount of $31,875 for the CERCLA
violation and $31,875 for the EPCRA violation for total fine of $63,750.
After settlement discussions with EPA, the EPA agreed to reduce the CERCLA fine to $4,690
and reduce the EPCRA fine to $2,341 provided the City complete a supplemental environmental
project (SEP) at a cost of at least $24,845. The City has proposed a SEP to purchase and install
chlorine detection systems at the Navarre and South Water Treatment Plants. The settlement
represents a significant reduction in the EPA -assessed fines and an opportunity for the City to
improve its water treatment facilities with equipment that will protect the environment. The
settlement including the fines and SEP are memorialized in the attached Consent Agreement and
Final Order (CAFO).
RECOMMENDATION
Staff recommends the City Council approve the CAFO.
AGENDA ITEM
Item No.:
Date: September 24, 2018
Item Description: Revision to Police Chief Job Description, Position Pointing, and Pay
Grade
Presenter: Dustin Rief, City Administrator Agenda Consent Agenda
Section:
1. Purpose: The purpose of this action is correct the police chief position description for gaps related to
contracted police services.
2. Background: The City of Orono provides police services to Minnetonka Beach, Mound and Spring
Park. The police chief position description does not accurately take into account additional police services
outside of Orono and the additional knowledge required. The change in the description requires a
repointing of the positions as well. The attached memo (Exhibit B) from the Finance Department reflects
the nature of this evaluation. The repointing done internally shows a 100 point increase from 883 to 983
in the area of know how. This places the Police Chief position into grade 18 of the Non-union scale.
Pointing is required to maintain fair and equitable pay under Minnesota Statutes. The position description
is attached with the changes highlighted in yellow under exhibit A.
3. Cost. The prorated cost to the city police budget is approximately $2,420.49. The annual increase is
equal to 6.38% or $7,119.08
4. Staff Recommendation. Staff is recommending an amendment to the Motion from August 28, 2018
by approving the change to the Police Chief Position description, position pointing and grade change.
COUNCIL ACTION REQUESTED
Motion to accept an amendment to the Motion from August 28, 2018 by approving the change to the
Police Chief Position description, position pointing and grade change.
Exhibits
Exhibit A. Police Chief Position Description 9-2018
Exhibit B. Finance Memo
Exhibit C. Scoring Matrix
Exhibit D. Point Scale and Salary Scale for 2018
Prepared By: 5b)R
Reviewed By: -Sb)R
Approved By: -T)2
Position Title:
Document Date
Department:
Accountable to:
FLSA Status:
Nature of Work
CITY OF ORONO
Chief of Police
September 24, 2018
Police
City Administrator
Exempt
As the Chief Administrative Officer of the Police Department, provides leadership for law
enforcement in Orono which will command the respect and confidence of department
personnel and citizens at all times. Plans, develops, and supervises a department of trained law
enforcement officers to enforce the laws and ordinances for the protection of life and property,
and for the preservation of law and order.
Supervision Received and Exercised
Work is performed independently with guidance and direction from the City Administrator. This
position supervises Police Department staff, including: sergeants, office manager, administrative
support positions and officers. The Chief has indirect responsibility, through the sergeants, for
all police officers and other personnel assigned to the Police Department.
Examples of Work
Essential functions listed below are intended as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them if the
work is similar, related or a logical assignment to the position.
• Staffs, organizes, supervises and trains personnel to assure law enforcement services are
provided within the City which will command the respect and confidence of the citizens,
preserve law and order, and protect life and property.
• Delegates responsibility to subordinate officers in a manner which will remove
uncertainty as to their responsibilities and the level of performance expected.
• Reviews performance of subordinate officers as a basis for providing counsel and/or
commendation for services rendered as justified.
• Recommends to the City Administrator disciplinary action, when justified.
The City of Orono is an Equal Opportunity Employer
• Encourages supervisory personnel to similarly review performance of personnel assigned
under their supervision.
• Formulates and implements long and short-term goals for effective police services as well
as developing and implementing plans and programs for their achievement.
• Reviews and evaluates new concepts or approaches and determines their applicability to
the City's police services.
• Formulates and implements effective procedures and practices for directing and
controlling the police function and assures their proper application.
• Continually appraises the need for and modifies practices and promptly initiates any
required effective action.
• Monitors departmental performance and evaluates final results.
• Formulates and develops sound budget programs that will insure fiscal responsibility in
the carrying out of effective police programs.
• Oversees the prompt and thorough investigation of all crimes and traffic accidents
reported with the City and presents evidence to the proper authorities for prosecution as
appropriate.
• Follows up on complaints and other matters of public interest related to law enforcement.
• Coordinates the City's emergency preparedness function as directed by the City
Administrator.
• May participate personally, as may be necessary during emergencies, in regular police
work activity, such as making arrests, interrogating suspects, collecting and preserving
evidence, etc.
• Keeps City Administrator and other appropriate officials currently informed of police
operations to insure a good understanding of programs and to improve the effective
functioning of the Department.
• Acts as a liaison between the Orono Police Department and other federal, state and local
law enforcement authorities, and other organizations and groups that have potential
impact on the Orono Police Department.
• Performs other duties and responsibilities as apparent or assigned.
• Heavy public contact. Must administer departmental business effectively and efficiently
to assure that good public relations essential for effective law enforcement are
maintained.
• Act as primary contact for elected officials of police services for contracted cities
• Serves as appointed Emergency Manager for City of Orono, and Contracted Cities in
accordance with agreement.
Required Knowledge, Skills and Abilities
Knowledge:
• Personnel and Human Resources Knowledge of principles and procedures for
personnel recruitment, selection, training, compensation and benefits, labor relations and
negotiation, and personnel information systems.
• Customer and Personal Service — Knowledge of principles and processes for providing
customer and personal services. This includes customer needs assessment, meeting
quality standards for services, and evaluation of customer satisfaction.
• Law and Government — Knowledge of laws, legal codes, court procedures, precedents,
government regulations, executive orders, agency rules, and the democratic political
process.
The City of Orono is an Equal Opportunity Employer
• Public Safety and Security Knowledge of relevant equipment, policies, procedures,
and strategies to promote effective local, state, or national security operations for the
protection of people, data, property, and institutions.
• English Language Knowledge of the structure and content of the English language
including the meaning and spelling of words, rules of composition, and grammar.
• Administration and Management — Knowledge of business and management principles
involved in strategic planning, resource allocation, human resources modeling, leadership
technique, production methods, and coordination of people and resources.
• Psychology — Knowledge of human behavior and performance; individual differences in
ability, personality, and interests; learning and motivation; psychological research
methods; and the assessment and treatment of behavioral and affective disorders.
Skills:
• Judgment and Decision Making — Consider the relative costs and benefits of potential
actions to choose the most appropriate one.
• Complex Problem Solving — Identify complex problems and reviewing related
information to develop and evaluate options and implement solutions.
• Active Listening Give full attention to what other people are saying, taking time to
understand the points being made, asking questions as appropriate, and not interrupting at
inappropriate times.
• Speaking Talk to others to convey information effectively.
• Coordination Adjust actions in relation to others' actions.
• Critical Thinking Use logic and reasoning to identify the strengths and weaknesses of
alternative solutions, conclusions or approaches to problems.
• Management of Personnel Resources — Motivate, develop, and direct people as they
work, identifying the best people for the job.
Abilities:
• Oral Comprehension Able to listen to and understand information and ideas presented
through spoken words and sentences.
• Oral Expression Able to communicate information and ideas in speaking so others
will understand.
• Deductive Reasoning — Able to apply general rules to specific problems to produce
answers that make sense.
• Problem Sensitivity Able to tell when something is wrong or is likely to go wrong. It
does not involve solving the problem, only recognizing there is a problem.
• Written Comprehension — Able to read and understand information and ideas presented
in writing.
• Speech Clarity Able to speak clearly so others can understand you.
Minimum Requirements
• Bachelor's Degree in Law Enforcement.
• POST Board Licensure.
• Valid MN Driver's License.
• Five (5) to seven (7) years of experience in police leadership.
The City of Orono is an Equal Opportunity Employer
Desirable Qualifications
• Master's Degree in Public Administration, Management, Leadership or related field of
study or comparable leadership training (FBI National Academy) within five (5) years of
hire.
Physical Demands and Working Environment
See Physical and Environmental Addendum
The City of Orono is an Equal Opportunity Employer
To: Dustin Rief, City Administrator
From: Ron Olson, Finance Director
Subject: Police Chief Scoring
Date: September 19, 2018
Attachments:
1. Scoring Matrix
2. Position Grades
Based on the changes being made to the job description of the Police Chief, it was necessary to
review the position for placement in the City's compensation plan. The position is currently
scored at 883 points and is at grade 17 of the compensation plan.
The City's current compensation plan was created in 2015 by AEM workforce solutions. The
scoring system is based on an adaption of the Hay job evaluation system used by the State of
Minnesota. The system uses the following categories for scoring: Know -How; Problem Solving;
Accountability; and Special Conditions. Each category is also broken down into subcategories.
For the Know How category, the subcategories are Job Specific Knowledge, Integrating Know -
How, and Human Relation Skills.
The changes to the Police Chief Job description are designed to recognize that the position is
responsible for servicing for cities not just one. They also recognize that the position is the
Emergency Manager for the cities. These changes have a direct impact on the Integrating Know -
How which used to rank managerial breadth and scope of job functions. Being responsible for
four cities effectively increases the size of the Police Department. According to AEM, "The
overall size of an organization directly influences the number of managerial breadth categories,
because the organizational size often reflects requirements for increased managerial complexity
and diversity." Being an Emergency Manager also involves training and certification that are in
addition to those required to be a Police Chief. Once again adding to the breadth of
responsibilities.
Based on the review and our discussions of the scoring system, I believe that the proper score for
the position should be 993 points. This is an increase of 100 points and is due to changing the
Integrating Know -How from the current rating of III to a rating of IV. This change is justified
by the additional responsibilities identified in the new job description. This change would place
the positions in grade 18 of the compensation plan. A move to grade 18 will result in a wage
increase of $7,119.08 or 6.38%.
Know-how
Problem Solving
Accountability
Special Condition
a
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U
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U
U
O
d
U
Position Department
City Administrator Administration
F IV3 517
G 4
300
G 12P
267
0
0
0
0
Police Chief - Current Police
F H13 417
1 F 41
149
1 G 2P
1 267
10
20
14
6
Police Chief - New Police
F fV3 517
1 F 41
149
1 G 2P
1 267
10
120
14
6
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1084
50
883
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983
CITY OF ORONO
NON-UNION EMPLOYEE COMPENSATION PLAN
POSITION GRADES
Grade Point Range
Positions in Grade
1
0-76
2
77-89
3
90-103
4
104-113
5
114-127
6
128-143
7
144-164
8
165-186
9
187-233
Office Manager (E)
10
234-299
City Clerk (E)
11
300-345
12
346-398
Building Official (E)
13
399-458
14
459-517
15
518-647
Community Development Director (E), Deputy Chief (E)
16
648-843
Public Works Director/City Engineer (E);
Finance Director (E)
17
844-970
Police Chief (E)
18
971-1068
19
1069-1176
City Administrator (E)
(E) = Exempt
Compensation Plan
Non -Union Employees
Pay Grades and Steps
For 2018 BUDGET
Grade
Start
Step 1
Step 2
S ep 3
S ep 4
S ep 5
S ep 6
S ep 7
Hourly
Annual
Hourly
Annual
Hourly
Annual
Hourly
Annual
Hourl
Annual
Hourly
Annual
Hourly
Annual
Hourly
Annual
1
16.10
33,484.76
16.596
34,520.37
17.11
35,588.01
17.64
36,688.68
18.18
37,823.38
18.75
38,993.17
19.33
40,199.15
19.92
41,442.42
2
17.13
35,622.09
17.66
36,723.80
18.20
37,859.59
18.76
39,030.51
19.35
40,237.64
19.94
41,482.10
20.56
42,765.05
21.20
44,087.68
3
18.22
37,895.84
18.78
39,067.87
19.36
40,276.16
19.96
41,521.82
20.58
42,806.00
21.22
44,129.89
21.87
45,494.74
22.55
46,901.79
4
19.38
40,314.72
19.98
41,561.56
20.60
42,846.98
21.24
44,172.14
21.89
45,538.29
22.57
46,946.69
23.27
48,398.65
23.99
49,895.52
5
20.62
42,888.00
21.26
44,214.43
21.91
45,581.89
22.59
46,991.64
23.29
48,444.99
24.01
49,943.29
24.75
51,487.93
25.52
53,080.34
6
21.94
45,625.53
22.61
47,036.63
23.31
48,491.38
24.03
49,991.11
24.78
51,537.23
25.54
53,131.16
26.33
54,774.39
27.15
56,468.45
7
23.34
48,537.80
24.06
50,038.96
24.80
51,586.57
25.57
53,182.03
26.36
54,826.83
27.17
56,522.51
28.01
58,270.63
28.88
60,072.81
8
24.82
51,635.96
25.59
53,232.95
26.38
54,879.33
27.20
56,576.63
28.04
58,326.43
28.91
60,130.34
29.80
61,990.04
30.72
63,907.25
9
26.41
54,931.87
27.23
56,630.80
28.07
58,382.27
28.94
60,187.91
29.83
62,049.39
30.75
63,968.44
31.71
65,946.85
32.69
67,986.44
10
28.10
58,438.16
28.96
60,245.53
29.86
62,108.80
30.78
64,029.69
31.74
66,009.99
32.72
68,051.53
33.73
70,156.22
34.77
72,326.00
11
29.89
62,168.26
30.81
64,090.98
31.77
66,073.19
32.75
68,116.69
33.76
70,223.39
34.81
72,395.24
35.88
74,634.27
36.99
76,942.55
12
31.80
66,136.44
32.78
68,181.90
33.79
70,290.62
34.84
72,464.56
35.92
74,705.73
37.03
77,016.22
38.17
79,398.16
39.35
81,853.77
13
33.83
70,357.92
34.87
72,533.93
35.95
74,777.26
37.06
77,089.96
38.21
79,474.18
39.39
81,932.14
40.61
84,466.13
41.86
87,078.48
14
35.99
74,848.85
37.10
77,163.76
38.25
79,550.27
39.43
82,010.59
40.65
84,547.00
41.90
87,161.86
43.20
89,857.58
44.54
92,636.68
15
38.28
79,626.44
39.47
82,089.11
40.69
84,627.95
41.94
87,245.31
43.24
89,943.62
44.58
92,725.38
45.96
95,593.18
47.38
98,549.67
16
40.73
84,708.97
41.99
87,328.83
43.28
90,029.73
44.62
92,814.16
46.00
95,684.70
47.43
98,644.02
48.89
101,694.86
50.40
104,840.06
17
43.32
90,115.93
44.66
92,903.01
46.05
95,776.31
47.47
98,738.47
48.94
101,792.24
50.45
104,940.44
52.01
108,186.03
53.62
111,531.98
18
46.09
95,868.01
47.52
98,833.00
48.99
101,889.70
50.50
105,040.93
52.06
108,289.62
53.67
111,638.78
55.33
115,091.52
57.04
118,651.06
19
49.03
101,987.24
50.55
105,141.49
52.11
108,393.29
53.72
111,745.67
55.39
115,201.72
57.10
118,764.65
58.86
122,437.79
60.68
126,224.52
rolson\spreadsheets\asst\wages\Paysteps Non -Union
AGENDA ITEM
Item No.: 7
Date: September 24, 2018
Item Description: LAI 8-000080 — 800 North Arm, City of Orono o/b/o James Franzel.
Easement Vacation
Presenter: Jeremy Barnhart, AICP Agenda Public Hearing
Community Development Director Section:
1. Purpose. The purpose of this item is to consider vacation of an easement that is being replaced with
a new easement. Hold a public hearing.
2. Background. On August 27th, the Council approved the final plat for Franzel addition, a two lot
subdivision of property at 800 North Arm.
An easement was established in 2010 providing access to a liftstation on the property. However, due to
steep slopes in the area, Public works staff does not use this easement, and a new easement was
negotiated during the review of the subdivision, to protect a usable actual access route to the liftstation.
The easement protecting the sanitary sewer infrastructure is correctly shown on the plat.
The original access easement is proposed to be vacated, because while in place, it restricts private use of
that portion of the property. A new easement, with the corrected legal description has been prepared.
3. Staff Recommendation. Staff recommends the Council open a public hearing and receive any public
comment, approve the easement vacation and the replacement easement.
COUNCIL ACTION REQUESTED
Staff recommends the Council open a public hearing and receive any public comment, approve the
easement vacation, and the replacement easement.
Exhibits
Exhibit A. Resolution
Exhibit B. Replacement Easement
Exhibit C. Graphic showing both easements
Prepared By: J. Barnhart
Reviewed By: JS)�a
Approved By: -19a
A RESOLUTION VACATING
AN ACCESS EASEMENT AGREEMENT
WITHIN FRANZEL ADDITION
HENNEPIN COUNTY, MINNESOTA
- FILE NO. LA18-000080
WHEREAS, the City of Orono is a municipal corporation organized and
existing under the laws of the State of Minnesota; and
WHEREAS, North Arm Farm, LLC (hereinafter the "Owner") is owner of
the property within the City of Orono, and legally described as follows:
Lots 1 and 2, Block 1 Franzel Addition, Hennepin County, Minnesota
(hereinafter the "Property"; and
WHEREAS, the property is subject to that certain Access Easement
Agreement in favor of the City of Orono dedicated and recorded with Hennepin County as
Document No. 4780829; and
WHEREAS, the aforesaid easement provides for an access route that does
not reflect an accessible route due to steep slopes; and
WHEREAS, the City has accepted a replacement easement that provides for
usable access to the liftstation, making the original easement obsolete, and; and
WHEREAS, after due published and mailed notice in accordance with
Minnesota Statutes and the Orono, Minnesota, City Code, the Orono City Council held a
public hearing on September 24, 2018regarding said vacation and all interested persons
were given an opportunity to be heard; and
WHEREAS, the Orono City Council finds the vacation as proposed is in
keeping with the public interest and in consideration of the following findings:
The portion of the Access Easement Agreement to be vacated would be a
Page 1 of 4
hindrance to development of the property at 800 North Arm if not vacated.
2. The City Council finds that the existing Easement area to be vacated has no
apparent present or future benefit to the public.
3. The City Council finds that:
a) The vacation does not affect access to or use of any adjoining
property. The property owner's legal access to the property will not
be affected by the vacation of the Easement and no adjacent or nearby
properties will have their access limited by it. No utilities will be
affected by vacation of the Easement
b) The City has not and does not intend to develop, improve, or use the
existing Easement area for open space purposes.
C) The unimproved Easement area as it exists serves no public purpose.
NOW, THEREFORE, BE IT RESOLVED, that the vacation of the portion
of existing Access Easement Agreement described and depicted in Exhibit A is hereby
granted by the City Council of the City of Orono on this 24th day of September, 2018, such
vacation to be effective upon City receipt of a replacement Access Easement Agreement as
depictred as Exhibit B.
ATTEST:
Anna Carlson, City Clerk Dennis Walsh, Mayor
Page 2 of 4
Exhibit A
Original Easement Agreement Legal Description and graphic
Page 3 of 4
Exhibit B
New Easement Lagal and graphic
Page 4 of 4
GRANT OF PERMANENT EASEMENT
NORTH ARM FARM, LLC, a Wisconsin limited liability company, ("Grantor"),
in consideration of One Dollar ($1.00) and other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged, as owner of the land situated
within the County of Hennepin, State of Minnesota, legally described on the attached Exhibit
"A" (the "Property"), does hereby grant unto the CITY OF ORONO, a Minnesota municipal
corporation (the "City"), its successors and assigns, forever, a permanent non-exclusive
easement for vehicular ingress and egress to the City's lift station, over, across, on, and
through land situated within the County of Hennepin, State of Minnesota, legally described
on the attached Exhibit "B" (the "Easement Premises"). Including the rights of the City, its
contractors, agents, servants, and assigns, to enter upon the Easement Premises at all
reasonable times to construct, reconstruct, inspect, repair, and maintain said access to the
City's lift station, together with the right to grade, level, fill, drain and excavate the Easement
Premises, and the further right to remove trees, bushes, undergrowth, and other obstructions
interfering with the location, construction, and maintenance of said access to the City's lift
station.
1
The City hereby covenants and agrees to bear all costs and expenses of repair and
restoration of the Property if the City, or any of the City's contractors, agents, servants, or
assigns, damages or destroys any portion of the Property, including but not limited to paved
services or any other improvements located thereon, which the City shall promptly
undertake following the occurrence of any such damage or destruction.
The City hereby indemnifies, defends, and holds Grantor hannless from and against
any and all liabilities, losses, damages, claims, proceedings, fines, penalties, costs, and
expenses of any kind or nature (including but not limited to reasonably attorneys' fees) for,
or arising out of, the City's use of the Easement Premises, or any work, activity, or thing done,
allowed, or suffered thereon, including negligent or otherwise tortious acts or omissions, by
the City or the City's contractors, agents, servants, or assigns, as long as not caused by the
Grantor's own negligent or otherwise tortious acts or omissions.
The Grantor hereby indemnifies, defends, and holds City harmless from and against
any and all liabilities, losses, damages, claims, proceedings, fines, penalties, costs, and
expenses of any kind or nature (including but not limited to reasonably attorneys' fees) for,
or arising out of, the Grantor's use of the Easement Premises, or any work, activity, or thing
done, allowed, or suffered thereon, including negligent or otherwise tortious acts or
omissions, by the Grantor or the Grantor's contractors, agents, servants, or assigns, as long as
not caused by the City's own negligent or otherwise tortious acts or omissions.
The Grantor, its successors, and assigns, hereby covenants that it will not encroach
upon the Easement Premises in any manner that unreasonably obstructs the City's use of the
Easement Premises as provided herein without the prior written consent of the City; provided
that Grantor, and Grantor's agents, tenants, guests, contractors, vendors, and invitees, shall at
2
all times have the right to use all portions of the Easement Premises for vehicular, pedestrian,
and utility ingress and egress to North Arm Drive from the Property and the right, but not the
obligation, to enter upon the Easement Premises at all reasonable times to construct,
reconstruct, inspect, repair, and maintain the Driveway, including, but not limited to, grading,
leveling, filling, draining, excavating, and plowing the same.
Grantor and the City shall at all times have equal rights of ingress and egress over and
across the Easement Premises consistent with the terms and conditions of this instrument and
no use of the Easement Premises shall be made by either the Grantor or the City, nor shall
either permit use by their respective agents, employees, tenants, licensees, guests, vendors,
contractors, or invitees, which shall interfere with the other's rights as provided herein.
The above named Grantor, for itself, its successors and assigns, does covenant with
the City, its successors and assigns, that it is well seized in fee title of the above described
Easement Premises; that it has the sole right to grant and convey the easement to the City;
that there are no unrecorded interests in the Easement Premises; and that it will indemnify
and hold the City harmless for any breach of the foregoing covenants.
Nothing herein contained shall be deemed to be a gift or dedication of the Property or
any portion thereof, or any rights therein, to the general public or for any public use or purpose
whatsoever other than expressly provided herein and no rights, privileges, or immunities of
the parties arising hereunder shall inure to the benefit of any other party or person, nor shall
any other person or entity be deemed to be a beneficiary of any of the provisions herein
contained. In no event shall additional uses or purposes of the easement granted hereunder
be construed beyond the plain meaning of the terms describing the permitted uses and
purposes thereof as provided in this instrument as of its effective date.
3
The failure of either party to insist upon the performance of any of the terms,
easements, covenants, conditions, or restrictions provided in this instrument shall not be
deemed a waiver of any rights or remedies such party may have hereunder, at law, or in equity
and shall not be deemed a waiver of any subsequent breach or default of any such terms,
easements, covenants, conditions, or restrictions.
If a party defaults under any of its obligations under this instrument, and such default
continues for a period of thirty (30) days after receipt of written notice from the other, then
the non -defaulting party may exercise one or more of the following remedies: (i) injunctive
relief; (ii) specific performance; and (iii) any and all other remedies available by law.
It is the intention of the parties that the rights and easement hereby created and granted
are to be used and maintained in a manner consistent with the best interests of each of the
parties. To this end, whenever a matter arises that is not covered specifically by the terms and
conditions of this instrument, the parties hereby covenant and agree to deal fairly with each
other and to attempt to resolve any such matter in good faith and in keeping with the spirit of
the express agreements set forth herein.
This instrument may be executed in any number of counterparts, each of which when
executed and delivered shall be deemed to be an original, and all of which when taken together
shall constitute one and the same instrument.
M
IN WITNESS WHEREOF, this instrument has been executed by the parties hereto
effective as of the day of , 2018.
GRANTOR:
NORTH ARM FARM, LLC
By:
James Franzel
Its:
STATE OF MINNESOTA )
)ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this day of
, 2018, by James Franzel, the of North Arm Farm, LLC, a
Wisconsin limited liability company.
NOTARY PUBLIC
5
THE CITY:
CITY OF ORONO
Dennis Walsh, Mayor
Dustin Rief, City Administrator
STATE OF MINNESOTA )
)ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this day of
, 2018, by Dennis Walsh and Dustin Rief, respectively the Mayor and City
Administrator of the City of Orono, a Minnesota municipal corporation, on behalf of the corporation
and pursuant to the authority granted by its City Council.
DRAFTED BY:
CAMPBELL KNUTSON
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, Minnesota 55121
Telephone: 651-452-5000
ABS
NOTARY PUBLIC
T
EXHIBIT "A"
TO
GRANT OF PERMANENT EASEMENT
PROPERTY DESCRIPTION
Lots 1 and 2, Block 1, Franzel Addition, according to the plat thereof.
EXHIBIT "B"
TO
GRANT OF PERMANENT EASEMENT
A 20 foot wide easement for ingress and egress to a lift station over, under and across those parts
of Lots 1 and 2, Block 1, FRANZEL ADDITION which lie within 10 feet on each side of the
following described centerline: Beginning at the intersection of the westerly line of said Lot 2 with
the north line of the south 10 feet of said Lot 2; thence on an assumed bearing of South 88 degrees
04 minutes 14 seconds East along said north line of the south 10 feet a distance of 481.57 feet;
thence North 76 degrees 53 minutes 31 seconds East a distance of 99.08 feet; thence North 1 degree
44 minutes 54 seconds West a distance of 55.01 feet to the northerly line of said Lot 2; thence
North 64 degrees 49 minutes 15 seconds East along said northerly line a distance of 47.63 feet to
an angle point in said northerly line; thence North 26 degrees 26 minutes 52 seconds East along
said northerly line a distance of 50.05 feet; thence North 49 degrees 06 minutes 29 seconds West
a distance of 36.59 feet; thence North 67 degrees 14 minutes 41 seconds West a distance of 140.02
feet; thence North 28 degrees 46 minutes 17 seconds West a distance of 15.46 feet to the northerly
line of said Lot 1, and said centerline there ending.
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Item No.:
Date: September 24, 2018
Item Description: Adoption of 2019 Preliminary Tax Levy
Presenter: Ron Olson Agenda Finance Director
Finance Director Section: Report
1. Purpose. The purpose of this agenda item is adopt the 2019 Preliminary Tax Levy.
2. Background. By State Law the City is required to adopt a preliminary property tax levy by
September 30th. The City is also required to specify the date of the Truth in Taxation (TNT) meeting is
held.
The property tax levy has three components. The first is the operating levy which is adopted to fund the
General Fund Operating Budget. The second part is the Pavement Management Levy that is needed to
fund the City's pavement maintenance plan. The final levy component is for the debt service of the
City's outstanding bonds. The breakdown of the tax Levy is as follows.
General Fund - Operating $4,380,000
Pavement Management $544,450
Debt Service $711,000
$5,635,450
When compared to the 2018 tax levy, the 2019 levy is increasing by $195,499 or 3.6%. With the levy for
the General Fund only increasing 0.8% and the Debt Service Levy staying level, the majority of the
increase in in the Pavement Management Fund. This increase reflects the City's desire to have a fully
funded road program. Exhibit A illustrates the relatively flat General Fund levy with the increases in the
overall levy in recent years being the result of catching up on road funding. The Debt Service Levy will
remain at $711,000 until the 2023 levy year. That year the levy for debt will decrease by $294,470 to a
total of $416,530. Even with the increase in this year's levy, the City's Tax capacity Rate will remain at
16.55% which is the third lowest in Hennepin County.
3. Staff Recommendation. Staff Recommends approval of the 2019 Preliminary Tax Levy and to set
the 2018 TNT meeting for regularly scheduled meeting on December 10, 2018 at 6:30pm.
COUNCIL ACTION REQUESTED
A motion to adopt the attached resolution adopting the 2019 Preliminary Tax Levy and set the TNT
meeting for December 10" at 6:30.
Exhibits
Exhibit A. Levy Graph
Exhibit B. Debt Schedule
Exhibit C. Resolution
Prepared By: *I
Reviewed By: -Sbja
Approved By: 5b)X
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
Tax Levy History
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Total Levy GF Levy
Preliminary Tax Levy - Exhibit A
2016 GO Refunding Bonds
Tax levy
406,530
412,975
413,275
412,780
416,675
Exhibit B - Debt Service Schedule
Debt Issue
2018
2019
2020
2021
2022
2023
2024
2025
2010 MSA, PMP, Refunding
Transfer - Sewer
110,000
110,000
110,000
110,000
110,000
Tax Levy
130,470
132,725
134,825
131,520
133,325
134,530
130,000
130,725
MSA Funds
139,713
141,488
143,113
139,663
141,063
142,000
137,469
137,688
643,039
270,183
274,213
277,938
271,183
274,388
276,530
267,469
268,413
2014 Garage, Water, Refunding
407,725
Total Transfers & Water Fund
393,630
367,030
365,430
327,180
266,830
100,430
Tax Levy
174,000
165,300
162,900
166,700
161,000
282,000
277,000
277,000
Transfers - Contract Revenue
125,000
100,000
100,000
60,000
-
-
-
-
Water Fund - Portion
103,630
102,030
100,430
102,180
101,830
100,430
98,570
101,550
402,630
367,330
363,330
328,880
262,830
382,430
375,570
378,550
2016 GO Refunding Bonds
Tax levy
406,530
412,975
413,275
412,780
416,675
Transfer - Water
55,000
55,000
55,000
55,000
55,000
Transfer - Sewer
110,000
110,000
110,000
110,000
110,000
571,530
577,975
578,275
577,780
581,675
Current Debt Service Sources
672,813
641,543
641,268
600,063
537,218
658,960
643,039
646,963
Total Levy Required
711,000
711,000
711,000
711,000
711,000
416,530
407,000
407,725
Total Transfers & Water Fund
393,630
367,030
365,430
327,180
266,830
100,430
98,570
101,550
Total MSA
139,713
141,488
143,113
139,663
141,063
142,000
137,469
137,688
Total
1,244,343
1,219,518
1,219,543
1,177,843
1,118,893
658,960
643,039
646,963
0
Debt Issue
2010 MSA, PMP, Refunding
Tax Levy
MSA Funds
2014 Garage, Water, Refunding
Tax Levy
Transfers - Contract Revenue
Water Fund - Portion
2016 GO Refunding Bonds
Tax levy
Transfer - Water
Transfer - Sewer
2026 2027 2028 2029
278,857
278,000
278,002
99,350
101,920
99,310 101,500
378,207
379,920
377,312 101,500
Current Debt Service Sources 405,192 379,920 377,312 101,500
Total Levy Required 278,857 278,000 278,002 -
Total Transfers & Water Fund 99,350 101,920 99,310 101,500
Total MSA 26,985 - - -
Total 405,192 379,920 377,312 101,500
Exhibit B - Debt Service Schedule
2
Exhibit C - Preliminary Levy Resolution
A RESOLUTION ADOPTING THE PRELIMINARY 2018
TAX LEVY COLLECTIBLE IN 2019
BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin,
Minnesota, that the following sums be levied for the current year, collectible in 2019 upon
the taxable property in the City of Orono, for the following purposes:
General Fund - Operating
$4,380,000
Pavement Management Levy
544,450
G.O Improvement Bond 2010
132,725
G.O. Improvement Bond 2014
165,300
G.O. Improvement Bond 2016
412,975
TOTAL ALL LEVIES 5635 450
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the
County Auditor of Hennepin County, Minnesota.
Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held
September 24, 2018.
ATTEST:
Anna Carlson, City Clerk
Dennis Walsh, Mayor
Page 1
1
AGENDA ITEM
Item No.:
Date: September 24, 2018
Item Description: Adoption of 2019 Preliminary General Fund Budget
Presenter: Ron Olson Agenda Finance Director
Finance Director Section: Report
1. Purpose. The purpose of this agenda item is adopt the 2019 Preliminary General Fund Budget.
2. Background. Staff has been working on the 2019 General Fund budget since early June. As part of
the budget process, there have also been three Council work sessions where the City Council has had the
opportunity to provide input and direction to staff.
The preliminary budget that is being presented for approval tonight includes expenditures totaling
$8,576,370; an increase in expenditures of $382,970 (4.7%). This increase is the result of a $95,000
increase in Personal Services, a $217,619 increase in Professional Services, and a $100,000 increase in
Contingency. The increase in Personal Services is due to step increases and a COLA increase of 2.5% for
union and non-union employees. The increase would have been larger but the wages for the IT
Technician have been moved to the IT Internal Service Fund. The increase for Professional Services is
due to some actual increases for Legal ($17,000), Engineering ($5,000) and Pass-through charges
($30,000). The majority of the increase is due to a shift in coding as a result of the creation of the IT
Fund. IT related expenditures that were previously coded to wages (IT Tech), Other Expenses, and
supplies and maintenance are now coded to a new line item (IT Services) in the Professional Services
category. The increase to Contingencies is due to reestablishing the line item at a $20,000 level and the
removal of the proposed Code Enforcement Officer from the Police and Building and Zoning
Departments. At a previous work session there was discussion by the Council about whether Code
enforcement was the proper place to add an additional employ, or if adding an employee to another
department would be more effective. The funding was moved to the Contingency line item so it will be
available in the budget when Council makes a decision on staffing. If no positions are added, the amount
will not be spent.
For revenues the General Fund budget also totals $8,576,370 and is increasing by $382,969. The largest
increase in revenues is the Administrative Charges for Service line $165,170. This revenue is from
charges to other funds, mainly Water, Sewer, Storm Sewer for costs incurred by the General Fund in
support of the other funds. Other increases are Property Taxes ($34,950), Building Permits ($29,000),
Police State Aid ($20,000), Police Service Contracts ($62,000), and Interest on Investments ($41,000).
There are other smaller increases for a total revenue increase of $382,970.
3. Staff Recommendation. Staff Recommends approval of the 2019 Preliminary General Fund Budget.
COUNCIL ACTION REQUESTED
A motion to adopt the attached resolution adopting the 2019 Preliminary General Fund Budget.
Exhibits
Exhibit A. 2019 Revenues
Exhibit B. 2019 Expenditures
Exhibit C. Resolution
Prepared By: Jilin`
Reviewed By: qY
Approved By: -T)2
Preliminary Budget - Exhibit A
City of Orono
2019 Revenue Budget Summary
0
Percentage
2017
Y -T -D
2018
2019
Increase
Increase
Revenue Source
Actual
Aug 31,2018
Budget
Budget
(Decrease)
(Decrease)
Current Ad Valorem Taxes
4,172,237
-
4,345,050
4,380,000
34,950
0.8%
Delinquent Ad Valorem Taxes
(15,814)
10,000
10,000
-
0.0%
Fiscal Disparities
32,479
-
-
Personal Property Tax
16,558
Forfieted Tax Sale Apportionmt
-
Rent Credit
-
Penalties and Interest -Taxes
1,768
-
-
Property Taxes
4,207,227
-
4,355,050
4,390,000
34,950
0.8%
Beer & Liquor Licenses
7,160
525
7,000
7,000
0.0%
Cigarette Licenses
1,375
155
400
400
0.0%
Garbage Haulers Licenses
1,110
1,095
1,100
1,100
-
0.0%
Other Business License/Permit
7,352
9,300
5,400
6,500
1,100
20.4%
Dog Licenses
1,445
100
-
-
-
N/A
Total Licenses
18,442
11,175
13,900
15,000
1,100
7.9%
Building Permits
486,818
372,193
371,000
400,000
29,000
7.8%
Zoning Permit
1,150
900
1,750
1,750
-
0.0%
Mechanical/Septic/Other
76,833
77,929
55,000
55,000
0.0%
Plumbing Permit
29,979
28,702
25,000
25,000
0.0%
Total Permits
594,780
479,724
452,750
481,750
29,000
6.4%
Federal Grant -other
-
-
-
-
-
N/A
Market Value Credit
635
-
-
-
N/A
Police State Aid
223,228
-
200,000
220,000
20,000
10.0%
Police Training Reimbursement
12,749
27,753
23,000
23,000
-
0.0%
PERA State Aid
7,219
3,610
7,220
7,220
-
0.0%
State Grant -other
16,915
12,671
10,000
20,000
10,000
100.0%
Total Intergovernmental
260,747
44,033
240,220
270,220
30,000
12.5%
Administrative Charges for Svc
69,000
34,500
80,000
245,170
165,170
206.5%
General Taxable Sales/Service
799
466
1,000
1,000
-
0.0%
Assessments searches
150
200
300
300
0.0%
Plan Check/Site Exam Fees
302,155
237,146
190,000
190,000
-
0.0%
Cond Use-Variance-Dev Fees
45,345
19,005
10,000
17,000
7,000
70.0%
Engineering & Legal Fees
91,341
56,249
40,000
40,000
-
0.0%
Bldg Permits -mail in fees
930
320
700
700
-
0.0%
On-site Septic Program fees
44,738
45,000
44,500
44,750
250
0.6%
Coop Agreement -public works
385
1,241
3,000
3,000
-
0.0%
InterDepartmental Services -PW
-
-
-
-
-
N/A
Off Leash Annual Pass
16,545
13,638
10,000
12,000
2,000
20.0%
Total Gen Govt Service Charges
571,388
407,764
379,500
553,920
174,420
46.0%
Coop Agreement -inspection
18,749
3,990
20,000
20,000
-
0.0%
Coop Agreement -police
2,297,108
2,119,980
2,308,830
2,370,830
62,000
2.7%
Police Special Services
98,068
93,653
80,000
90,000
10,000
12.5%
False Alarm Fees
500
300
2,000
2,000
-
0.0%
Police Reports
579
638
850
850
0.0%
Police Reserve Receipts
-
-
300
300
-
0.0%
Total Public Safety Service Charges
2,415,004
2,218,561
2,411,980
2,483,980
72,000
3.0%
Other Fines
-
-
-
N/A
0
Preliminary Budget - Exhibit A
City of Orono
2019 Revenue Budget Summary
2
Percentage
2017
Y -T -D
2018
2019
Increase
Increase
Revenue Source
Actual
Aug 31,2018
Budget
Budget
(Decrease)
(Decrease)
Court Fines
67,149
44,427
80,000
80,000
0.0%
Drug Task Force
-
-
-
-
N/A
Dog Impound Fees
60
140
100
100
0.0%
Total Fines and Forfeits
67,209
44,567
80,100
80,100
0.0%
Interest on investments
44,907
-
54,000
95,000
41,000
75.9%
Interest -NOW account
568
298
500
500
0.0%
Total Investment Revenue
45,475
298
54,500
95,500
41,000
75.2%
Green Fees
124,953
96,066
110,000
110,000
-
0.0%
Rental -Golf carts & Club
49,972
39,798
49,000
49,000
0.0%
Beer Sales
9,704
8,494
8,000
8,000
0.0%
Pop Sales
-
-
-
-
N/A
Concessions -taxable
6,072
4,137
6,000
6,000
0.0%
Golf Ball Sales
(11)
-
-
-
N/A
Pro Shop -taxable
2,681
1,775
3,000
3,000
0.0%
Pro Shop -nontaxable
303
242
-
-
N/A
Other Golf Course Receipts
1,775
591
N/A
Cash Over/Short
-
(4)
-
-
N/A
Total Golf Course Receipts
195,448
151,099
176,000
176,000
0.0%
Utility Penalties
1,750
1,980
1,500
2,000
500
33.3%
Miscellaneous Revenue
28,940
349
3,000
3,000
-
0.0%
Rent Income
4,950
4,050
5,400
5,400
0.0%
Contributions & donations
-
2,515
-
-
N/A
Refunds & Reimbursements
3,958
19,350
500
500
0.0%
Sale of Equipment
38,738
21,597
15,000
15,000
0.0%
Filing fees-elections/plats
3,000
1,056
4,000
4,000
0.0%
Total Miscellaneous Revenue
81,335
50,897
29,400
29,900
500
1.7%
Total Revenue
8,457,054
3,408,117
8,193,400
8,576,370
382,970
4.7%
2
Preliminary Budget - Expenditures
City of Orono
2019 General Fund Budget
Departmental Budgets
0
2019
Dollar
2017
2017
2018
Y -T -D
Mgr
Increase
Increase
Budget
Actual
Budget
Jul 31,2018
Recommd
(Decrease)
(Decrease)
Mayor & Council
85,150
85,898
85,165
53,062
34,030
(51,135)
-60.04%
Administration
297,150
318,443
324,184
182,176
433,740
109,556
33.79%
Elections
3,160
2,393
25,552
158
7,160
(18,392)
-71.98%
Assessing
1801000
176,166
182,000
15,167
185,000
3,000
1.65%
Finance
323,670
300,229
331,926
186,409
270,540
(61,386)
-18.49%
Law/Legal Services
104,000
120,115
112,000
65,562
129,000
17,000
15.18%
Central Services
265,900
296,496
258,800
174,161
289,890
31,090
12.01%
Human Services
12,400
11,099
12,400
-
12,400
-
0.00%
Police
4,236,760
4,041,833
4,369,035
2,314,755
4,522,760
153,725
3.52%
Fire Protection Services
397,000
400,547
390,000
292,024
402,100
12,100
3.10%
Building & Zoning
762,470
724,102
739,729
406,662
700,420
(39,309)
-5.31%
Engineering
20,000
54,476
15,000
10,894
20,000
5,000
33.33%
Street Maintenance
499,825
486,297
525,893
340,256
512,730
(13,163)
-2.50%
Parks
116,469
119,627
173,136
89,303
218,240
45,104
26.05%
Golf Course
172,670
184,709
172,831
123,742
212,610
39,779
23.02%
Special Services
95,750
138,345
95,750
70,923
125,750
30,000
31.33%
Special Projects -Contingencies
40,990
57,924
-
-
100,000
100,000
N/A
Transfers to Other Funds
375,000
926,642
380,000
-
400,000
20,000
5.26%
Total General Fund Expenditures
7,988,364
8,445,340
8,193,401
4,325,254
8,576,370
382,969
4.67%
0
Preliminary Budget - Expenditures
City of Orono
2019 General Fund Budget
Major Expenditure Categories
Total
8,447,977 4,325,254 8,193,401 8,576,370 382,969 4.67%
2
2019
Dollar
%
2017
Y -T -D
2018
Mgr
Increase
Increase
Actual
Jul 31,2018
Budget
Recommd
(Decrease)
(Decrease)
Personal Services
5,044,050
3,022,276
5,374,087
5,468,830
94,743
1.76%
Supplies & Maintenance
553,789
352,947
637,130
625,110
(12,020)
-1.89%
Insurances
99,220
49,711
98,270
122,810
24,540
24.97%
Professional Services
1,156,098
563,241
1,069,381
1,287,000
217,619
20.35%
Other Expenses
394,898
240,319
420,633
374,720
(45,913)
-10.92%
Capital Outlay
203,497
90,609
200,000
184,000
(16,000)
-8.00%
Transfers to Other Funds
927,281
-
380,000
400,000
20,000
5.26%
Contingencies
57,924
-
-
100,000
100,000
0.00%
Purchases for Resale
11,220
6,151
13,900
13,900
-
0.00%
Total
8,447,977 4,325,254 8,193,401 8,576,370 382,969 4.67%
2
City of Orono
2019 Line Item Budget
Mayor & Council
41110
Preliminary Budget - Expenditures
2019 Dollar %
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
City Council Total 91,446 83,440 85,898 85,165 53,062 34,030 (51,135) -60.04%
3
Personal Services
101
Full -Time Employees Regular
18,200
18,200
17,908
18,200
12,133
18,210
10
0.05%
122
FICA
1,392
1,392
1,370
1,392
928
1,400
8
0.57%
151
Worker's Comp Insurance Prem
90
50
70
73
37
80
7
9.59%
Total Personal Services
19,682
19,642
19,348
19,665
13,098
19,690
25
0.13%
Other Expenses
313
IT Services
0
0
0
0
0
800
800 N/A
433
Memberships
70,387
62,198
64,621
64,000
39,418
12,090
(51,910)
-81.11%
437
Training & Development
540
267
325
500
0
250
(250)
-50.00%
439
Meeting Expenses
836
1,332
1,134
1,000
546
1,200
200
20.00%
489
Other Miscellaneous Charges
0
0
469
0
0
0
0
N/A
Total Other Expenses
71,763
63,797
66,549
65,500
39,964
14,340
(51,160)
-78.11%
City Council Total 91,446 83,440 85,898 85,165 53,062 34,030 (51,135) -60.04%
3
City of Orono
2019 Line Item Budget
Administration
41300
Preliminary Budget - Expenditures
2019 Dollar
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
Supplies & Maintenance
208 Books & Periodicals
Total Supplies & Maintenance
286
Personal Services
183
300
154
300
0
0.00%
101
Full -Time Employees Regular
189,820
178,909
159,423
220,379
127,241
290,270
69,891
31.71%
102
Full -Time Employees Overtime
0
1,098
149
1,300
81
1,300
0
0.00%
103
Part -Time Employees
0
0
60,720
0
0
0
0
N/A
104
Temporary Employees Regular
7,653
9,182
8,787
10,500
5,507
10,500
0
0.00%
121
PERA
13,545
13,305
11,242
16,626
9,550
21,870
5,244
31.54%
122
FICA
14,083
13,536
16,848
17,762
11,034
23,110
5,348
30.11%
135
City Benefit Contribution
24,960
35,931
30,923
37,920
22,279
58,730
20,810
54.88%
142
Unemployment Benefit Payments
0
0
17,758
0
0
0
0
N/A
151
Worker's Comp Insurance Prem
1,150
1,210
1,280
1,397
699
1,960
563
40.30%
Total Personal Services
251,211
253,171
307,129
305,884
176,391
407,740
101,856
33.30%
Supplies & Maintenance
208 Books & Periodicals
Total Supplies & Maintenance
286
44
183
300
154
300
0
0.00%
286
44
183
300
154
300
0
0.00%
Professional Services
313 IT Services 0 0 0 0 0 6,500 6,500 N/A
319 Professional Services 5,485 5,245 5,623 6,000 2,440 6,000 0 0.00%
Total Professional Serivices 5,485 5,245 5,623 6,000 2,440 12,500 6,500 108.33%
4
Preliminary Budget - Expenditures
City of Orono
2019 Line Item Budget
Administration cont.
41300
2019
Dollar
%
2015
2016
2017
2018
Y -T -D
Mgr
Increase
Increase
Actual
Actual
Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
Other Expenses
331
Travel Expenses
4,623
3,600
1,044
4,000
353
4,000
0
0.00%
340
General Advertising
0
0
0
0
0
0
0
N/A
433
Memberships
1,396
1,338
171
1,000
1,060
1,200
200
20.00%
437
Training & Development
2,162
4,338
722
3,500
1,340
4,500
1,000
28.57%
439
Meeting Expenses
1,246
553
1,329
500
283
500
0
0.00%
489
Other Miscellaneous Charges
2,860
2,394
2,241
3,000
157
3,000
0
0.00%
Total Other Expenses
12,286
12,223
5,507
12,000
3,191
13,200
1,200
10.00%
Administration Total
269,268
270,683
318,443
324,184
182,176
433,740
109,556
33.79%
Elections Total 316 18,725 2,393 25,552 158 7,160 (18,392) -71.98%
6
Total Personal Services
0
12,414
0
17,152
0
1,160
Preliminary Budget - Expenditures
-93.24%
City of Orono
Supplies & Maintenance
2019 Line Item Budget
Elections
Books & Periodicals
0
0
0
0
0
0
0
41410
221
Equipment Parts & Accessories
0
3,763
1,736
2,500
108
5,000
2,500
100.00%
240
Small Tools and Minor Equip
2019 Dollar
%
0
300
2015
2016
2017
-100.00%
2018
Y -T -D
Mgr Increase
Increase
Actual
Actual
Actual
Budget
Jul 31, 2018
Recommd Decrease
Decrease
2,800
Personal Services
5,000
2,200
78.57%
102
Full -Time Employees Overtime
0
0
0
1,000
0
1,000 0
0.00%
104
Temporary Employees Regular
0
12,330
0
16,000
0
0 (16,000)
-100.00%
121
PERA
0
0
(1,100)
0
75
0
80 5
6.67%
122
FICA
0
84
1,000
0
77
0
80 3
3.90%
Elections Total 316 18,725 2,393 25,552 158 7,160 (18,392) -71.98%
6
Total Personal Services
0
12,414
0
17,152
0
1,160
(15,992)
-93.24%
Supplies & Maintenance
208
Books & Periodicals
0
0
0
0
0
0
0
N/A
221
Equipment Parts & Accessories
0
3,763
1,736
2,500
108
5,000
2,500
100.00%
240
Small Tools and Minor Equip
0
281
0
300
0
0
(300)
-100.00%
Total Supplies & Maintenance
0
4,044
1,736
2,800
108
5,000
2,200
78.57%
Other Expenses
319
Professional Services
0
0
0
1,100
0
0
(1,100)
-100.00%
322
Postage
316
1,328
657
1,500
0
1,000
(500)
-33.33%
331
Travel Expenses
0
89
0
100
0
0
(100)
-100.00%
340
General Advertising
0
325
0
400
0
0
(400)
-100.00%
412
Building Rentals
0
0
0
0
0
0
0
N/A
415
Other Equipment Rentals
0
0
0
0
0
0
0
N/A
437
Training & Development
0
0
0
1,000
38
0
(1,000)
-100.00%
439
Meeting Expenses
0
36
0
1,000
12
0
(1,000)
-100.00%
489
Other Miscellaneous Charges
0
488
0
500
0
0
(500)
-100.00%
Total Other Expenses
316
2,266
657
5,600
50
1,000
(4,600)
-82.14%
Elections Total 316 18,725 2,393 25,552 158 7,160 (18,392) -71.98%
6
City of Orono
2019 Line Item Budget
Assessing
41550
2015 2016 2017
Actual Actual Actual
Preliminary Budget - Expenditures
2019 Dollar %
2018 Y -T -D Mgr Increase Increase
Budget Jul 31, 2018 Recommd Decrease Decrease
Assessing Services
302 Assessing Services 166,074 161,831 176,166 182,000 15,167 185,000 3,000 1.65%
Total Assessing Service 166,074 161,831 176,166 182,000 15,167 185,000 3,000 1.65%
Assessing Total 166,074 161,831 176,166 182,000 15,167 185,000 3,000 1.65%
7
City of Orono
2019 Line Item Budget
Finance Department
41500
Preliminary Budget - Expenditures
Total Personal Services 306,544 314,695 299,624 326,526 183,336 260,240 (66,286) -20.30%
Supplies & Maintenance
208 Books & Periodicals 0 0 0 0 0 0 0 N/A
Total Supplies & Maintenance 0 0 0 0 0 0 0 N/A
Professional Services
301 Auditing and Acct'g Services 0 0 0 0 0 0 0 N/A
313 IT Services 0 0 0 0 0 4,900 4,900 N/A
Total Professional Services
Other Expenses
331 Travel Expenses
433 Memberships
437 Training & Development
0 0 0 0 0 4,900 4,900 N/A
190 0 175 1,500 214 1,500 0 0.00%
325 325 330 400 270 400 0 0.00%
833 3,123 100 3,500 2,590 3,500 0 0.00%
Total Other Expenses 1,347 3,448 605 5,400 3,074 5,400 0 0.00%
Finance Total 307,892 318,143 300,229 331,926 186,409 270,540 (61,386) -18.49%
8
2019
Dollar
2015
2016
2017
2018
Y -T -D
Mgr
Increase
Increase
Actual
Actual
Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
Personal Services
101
Full -Time Employees Regular
208,801
220,068
196,301
211,239
120,166
160,710
(50,529)
-23.92%
102
Full -Time Employees Overtime
0
0
1,186
200
0
200
0
0.00%
103
Part -Time Employees
21,368
19,551
24,367
23,953
17,141
31,010
7,057
29.46%
104
Temporary Employees Regular
0
0
0
0
1,164
0
0
N/A
121
PERA
17,271
17,225
16,594
17,639
10,298
14,380
(3,259)
-18.48%
122
FICA
16,647
16,790
16,623
17,992
11,373
14,670
(3,322)
-18.46%
135
City Benefit Contribution
41,207
39,731
42,943
53,880
22,382
37,880
(16,000)
-29.70%
151
Worker's Comp Insurance Prem
1,250
1,330
1,610
1,623
812
1,390
(233)
-14.36%
Total Personal Services 306,544 314,695 299,624 326,526 183,336 260,240 (66,286) -20.30%
Supplies & Maintenance
208 Books & Periodicals 0 0 0 0 0 0 0 N/A
Total Supplies & Maintenance 0 0 0 0 0 0 0 N/A
Professional Services
301 Auditing and Acct'g Services 0 0 0 0 0 0 0 N/A
313 IT Services 0 0 0 0 0 4,900 4,900 N/A
Total Professional Services
Other Expenses
331 Travel Expenses
433 Memberships
437 Training & Development
0 0 0 0 0 4,900 4,900 N/A
190 0 175 1,500 214 1,500 0 0.00%
325 325 330 400 270 400 0 0.00%
833 3,123 100 3,500 2,590 3,500 0 0.00%
Total Other Expenses 1,347 3,448 605 5,400 3,074 5,400 0 0.00%
Finance Total 307,892 318,143 300,229 331,926 186,409 270,540 (61,386) -18.49%
8
City of Orono
2019 Line Item Budget
Law/Legal Services
41600
Preliminary Budget - Expenditures
Total Professional Services 96,581 112,918 120,115 112,000 65,562 129,000 17,000 15.18%
Law/Legal Services Total 96,581 112,918 120,115 112,000 65,562 129,000 17,000 15.18%
9
2019
Dollar
2015
2016
2017
2018
Y -T -D
Mgr
Increase
Increase
Actual
Actual
Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
Professional Services
305
Legal -Retainer
0
0
0
0
0
0
0
N/A
306
Legal -Prosecution
38,500
42,478
35,271
40,000
17,168
40,000
0
0.00%
307
Legal -Consulting
46,988
51,793
72,055
60,000
47,996
75,000
15,000
25.00%
308
Code Enforcement
2,054
1,999
2,043
2,000
605
2,000
0
0.00%
309
Jail Charges
9,040
16,648
10,746
10,000
(207)
12,000
2,000
20.00%
Total Professional Services 96,581 112,918 120,115 112,000 65,562 129,000 17,000 15.18%
Law/Legal Services Total 96,581 112,918 120,115 112,000 65,562 129,000 17,000 15.18%
9
City of Orono Preliminary Budget - Expenditures
2019 Line Item Budget
Central Services
41900
2019 Dollar %
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
Total Professional Services
Supplies & Maintenance
301
Auditing and Acct'g Services
311
Data Processing Communication
313
IT Services
319
Professional Services
201
Office supplies
13,130
11,685
10,331
12,000
5,429
12,000
0
0.00%
221
Equipment Parts & Accessories
3,838
970
4,490
3,000
3,089
500
(2,500)
-83.33%
223
Bldg/Grounds Maint. Supplies
3,357
2,520
3,040
3,500
2,260
3,500
0
0.00%
401
Repairs/Maint-Office Equip
15,249
9,949
10,208
10,000
4,969
500
(9,500)
-95.00%
403
Repairs/Maint-Misc. Equip
570
3,302
5,878
3,000
0
3,000
0
0.00%
404
Repairs/Maint-Bldgs/Grounds
23,870
20,699
38,841
20,500
5,982
22,000
1,500
7.32%
407
Janitorial Services
18,557
17,171
16,662
19,000
9,957
19,000
0
0.00%
416
Software Licensing
10,941
24,385
23,720
22,000
36,466
0
(22,000)
-100.00%
Total Supplies & Maintenance
89,511
90,681
113,169
93,000
68,153
60,500
(32,500)
-34.95%
Total Professional Services
Professional Services
301
Auditing and Acct'g Services
311
Data Processing Communication
313
IT Services
319
Professional Services
370
Insurance Agent of Record
Total Professional Services
Total Insurances
20,000
Insurances
361
General Liability Ins
362
Umbrella Liability Ins
363
Bonds Insurance
365
Boiler & Machinery Ins
366
Property Insurance
367
Equipment Floaters Ins
368
Automotive Insurance
Total Insurances
20,000
20,000
21,250
20,000
20,250
22,000
2,000
10.00%
0
0
75
0
0
0
0
N/A
0
0
0
0
0
49,000
49,000
N/A
11,690
26,501
18,096
18,000
5,390
18,000
0
0.00%
0
0
0
0
0
0
0
N/A
31,690 46,501 39,421 38,000 25,640 89,000 51,000 134.21%
10,000
10,000
10,000
10,000
5,000
12,000
2,000
20.00%
5,000
5,000
5,000
5,000
2,500
10,000
5,000
100.00%
200
200
200
200
100
1,040
840
420.00%
1,300
1,300
1,300
1,300
650
0
(1,300)
-100.00%
5,000
5,000
5,000
5,000
2,500
10,000
5,000
100.00%
1,300
1,300
1,300
1,300
650
0
(1,300)
-100.00%
7,400
7,400
7,400
7,400
3,700
5,250
(2,150)
-29.05%
30,200
30,200
30,200
30,200
15,100
38,290
8,090
26.79%
10
City of Orono Preliminary Budget - Expenditures
2019 Line Item Budget
Central Services cont.
41900
2019 Dollar
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
EF
Other Expenses
312
Bank Fees
4,408
6,181
8,685
4,000
9,624
15,000
11,000
275.00%
321
Telephone
8,331
11,343
9,817
10,000
7,081
10,000
0
0.00%
322
Postage
10,739
10,412
8,972
11,000
225
10,000
(1,000)
-9.09%
329
Internet/Other Communications
3,863
6,873
9,836
6,000
7,407
0
(6,000)
-100.00%
352
Printing & Publishing
15,182
15,373
24,294
15,000
9,998
16,000
1,000
6.67%
381
Gas & Electric
25,621
29,757
28,847
29,100
17,482
29,100
0
0.00%
382
Water Utilities
3,046
4,111
3,949
2,000
1,234
4,000
2,000
100.00%
413
Office Equipment Rental
17,045
16,685
18,862
20,000
11,633
17,500
(2,500)
-12.50%
440
Special Equipment Replacement
0
11
0
0
0
0
0
N/A
489
Other Miscellaneous Charges
919
307
444
500
587
500
0
0.00%
Total Other Expenses
89,154
101,054
113,706
97,600
65,269
102,100
4,500
4.61%
Capital Outlay
512
Spec Assmts on Land & Int
0
0
0
0
0
0
0
N/A
750
Interest on Special Assmnts
0
0
0
0
0
0
0
N/A
Total Capital Outlay
0
0
0
0
0
0
0
N/A
Central Services Total
240,555
268,437
296,496
258,800
174,161
289,890
31,090
12.01%
EF
City of Orono
2019 Line Item Budget
Human Services
41800
2015 2016 2017
Actual Actual Actual
Preliminary Budget - Expenditures
2019 Dollar
2018 Y -T -D Mgr Increase Increase
Budget Jul 31, 2018 Recommd Decrease Decrease
Other Expenses
490 Contributions to Civic Org's 11,997 12,426 11,099 12,400 0 12,400 0 0.00%
Total Other Expenses 11,997 12,426 11,099 12,400 0 12,400 0 0.00%
Human Services Total 11,997 12,426 11,099 12,400 0 12,400 0 0.00%
12
Personal Services
101
Full -Time Employees Regular
102
Full -Time Employees Overtime
103
Part -Time Employees
104
Temporary Employees Regular
121
PERA
122
FICA
135
City Benefit Contribution
142
Unemployment Benefit Payments
151
Worker's Comp Insurance Prem
City of Orono
2019 Line Item Budget
Police Department
42110
Preliminary Budget - Expenditures
2019 Dollar
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
2,226,744
2,299,446
2,399,855
2,521,195
1,383,203
2,587,810
66,615
2.64%
18,608
21,976
21,601
50,000
13,322
50,000
0
0.00%
98,356
71,395
46,258
54,333
36,586
56,000
1,667
3.07%
423
0
45
0
0
0
0
N/A
351,635
362,096
371,245
391,520
214,334
418,860
27,340
6.98%
44,327
44,316
46,062
50,086
32,724
52,040
1,954
3.90%
315,013
350,045
371,816
400,080
228,751
394,470
(5,610)
-1.40%
404
2,914
0
0
0
0
0
N/A
65,270
70,830
109,150
114,000
57,000
125,070
11,070
9.71%
Total Personal Services 3,120,780 3,223,019 3,366,031 3,581,214 1,965,919 3,684,250 103,036 2.88%
6,835
Supplies & Maintenance
201
Office supplies
208
Books & Periodicals
212
Motor Fuels & Lubricants
221
Equipment Parts & Accessories
223
Bldg/Grounds Maint. Supplies
226
Clothing & personal equipment
228
Training Supplies
229
Explorers Program expenses
240
Small Tools and Minor Equip
401
Repairs/Maint-Office Equip
402
Repairs/Maint-Auto Equip
403
Repairs/Maint-Misc. Equip
404
Repairs/Maint-Bldgs/Grounds
407
Janitorial Services
416
Software Licensing
6,835
7,351
3,991
8,000
1,758
6,000
(2,000)
-25.00%
0
0
324
1,000
0
1,000
0
0.00%
48,008
44,913
78,568
100,000
42,668
100,000
0
0.00%
6,690
4,657
5,369
6,000
3,837
4,000
(2,000)
-33.33%
911
393
178
1,300
38
1,300
0
0.00%
27,738
31,783
24,535
27,000
9,255
27,000
0
0.00%
18,512
15,951
8,136
16,000
1,579
16,000
0
0.00%
3,456
412
150
4,000
2,826
4,000
0
0.00%
2,642
1,839
3,256
5,000
5,269
5,000
0
0.00%
7,601
6,228
6,675
5,000
5,900
500
(4,500)
-90.00%
35,045
35,529
35,808
45,000
14,306
45,000
0
0.00%
4,840
4,597
5,065
8,000
3,241
8,000
0
0.00%
7,678
7,219
6,558
6,500
3,848
6,500
0
0.00%
12,918
12,434
12,132
15,000
7,277
15,000
0
0.00%
9,987
13,651
9,943
13,500
1,675
0
(13,500)
-100.00%
Total Supplies & Maintenance 192,860 186,955 200,686 261,300 103,478 239,300 (22,000) -8.42%
13
City of Orono
2019 Line Item Budget
Police Department cont.
42110
Preliminary Budget - Expenditures
14
Insurances
2019
Dollar
361
General Liability Ins
2015
2016
2017
2018
Y -T -D
Mgr
Increase
Increase
362
Umbrella Liability Ins
Actual
Actual
Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
366
Professional Services
1,000
1,000
1,000
1,000
500
1,000
0
0.00%
304
Engineering -Consulting
0
0
0
0
0
0
0
N/A
307
Legal -Consulting
3,736
7,301
5,021
8,000
3,831
8,000
0
0.00%
310
LOGIS-Applications
64,164
73,184
77,988
106,641
34,585
110,790
4,149
3.89%
311
Data Processing Communication
4,115
4,947
8,788
6,000
1,271
6,000
0
0.00%
313
IT Services
0
0
0
0
0
72,840
72,840
N/A
317
Animal Care
85
424
190
500
266
500
0
0.00%
319
Professional Services
12,091
12,596
13,283
14,500
6,456
14,500
0
0.00%
370
Insurance Agent of Record
0
0
0
0
0
0
0
N/A
Total Professional Services
84,190
98,451
105,269
135,641
46,409
212,630
76,989
56.76%
14
Insurances
361
General Liability Ins
35,000
35,000
35,000
35,000
17,500
40,000
5,000
14.29%
362
Umbrella Liability Ins
10,000
10,000
10,000
10,000
5,000
15,000
5,000
50.00%
366
Property Insurance
1,000
1,000
1,000
1,000
500
1,000
0
0.00%
367
Equipment Floaters Ins
0
0
0
0
0
0
0
N/A
368
Automotive Insurance
9,000
9,000
9,000
9,000
4,500
15,000
6,000
66.67%
379
Insurance Deductibles
0
0
0
0
0
0
0
N/A
Total Insurances
55,000
55,000
55,000
55,000
27,500
71,000
16,000
29.09%
14
Other Expenses
321
Telephone
322
Postage
329
Internet/Other Communications
331
Travel Expenses
340
General Advertising
352
Printing & Publishing
381
Gas & Electric
382
Water Utilities
413
Office Equipment Rental
414
EDP/Communications Equip Rent
433
Memberships
436
Towing Charges
437
Training & Development
439
Meeting Expenses
440
Special Equipment Replacement
441
Licenses & Taxes
489
Other Miscellaneous Charges
City of Orono
2019 Line Item Budget
Police Department cont.
42110
Preliminary Budget - Expenditures
2019 Dollar
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
19,166
21,229
21,155
23,230
9,118
23,230
0
0.00%
114
99
206
1,200
92
1,000
(200)
-16.67%
3,598
5,893
5,739
6,800
2,822
0
(6,800)
-100.00%
28
580
211
250
0
250
0
0.00%
55
290
346
0
0
0
0
N/A
1,972
2,220
710
1,800
586
1,800
0
0.00%
24,965
18,100
17,650
20,000
9,487
20,000
0
0.00%
1,634
1,405
3,178
1,200
0
3,000
1,800
150.00%
4,106
4,133
4,492
3,600
2,815
4,500
900
25.00%
23,443
23,211
21,621
23,000
14,029
23,000
0
0.00%
2,770
3,000
2,680
5,000
6,400
5,000
0
0.00%
147
157
752
0
50
0
0
N/A
20,356
30,254
30,146
38,000
17,930
38,000
0
0.00%
2,142
2,395
1,699
2,500
1,801
2,500
0
0.00%
3,668
5,164
0
5,000
14,451
5,000
0
0.00%
2,040
3,282
199
1,300
1,172
1,300
0
0.00%
232
1,222
567
3,000
89
3,000
0
0.00%
Total Other Expenses 110,434 122,635 111,350 135,880 80,841 131,580 (4,300) -3.16%
15
Capital Outlay
550
Automotive Equipment
149,338
135,874
160,876
156,000
94,220
160,000
4,000
2.56%
560
Furniture and Fixtures
0
0
333
0
0
0
0
N/A
570
Office Equip and Furnishings
6,176
0
3,002
3,000
2,416
3,000
0
0.00%
575
IT Hardware & Applications
8,951
5,378
18,632
20,000
1,844
0
(20,000)
-100.00%
580
Other Equipment
9,583
30,038
20,655
21,000
(7,871)
21,000
0
0.00%
Total Capital Outlay
174,048
171,290
203,497
200,000
90,609
184,000
(16,000)
-8.00%
Police Total
3,737,312
3,857,350
4,041,833
4,369,035
2,314,755
4,522,760
153,725
3.52%
15
City of Orono
2019 Line Item Budget
Fire Protection Services
42260
2015 2016 2017
Actual Actual Actual
Preliminary Budget - Expenditures
2019 Dollar
2018 Y -T -D Mgr Increase Increase
Budget Jul 31, 2018 Recommd Decrease Decrease
Professional Services
318 Fire Services 383,856 393,476 400,547 390,000 292,024 402,100 12,100 3.10%
319 Professional Services 0 0 0 0 0 0 0 N/A
Total Professional Services 383,856 393,476 400,547 390,000 292,024 402,100 12,100 3.10%
Fire Protection Services Total 383,856 393,476 400,547 390,000 292,024 402,100 12,100 3.10%
16
Personal Services
101
Full -Time Employees Regular
102
Full -Time Employees Overtime
103
Part -Time Employees
104
Temporary Employees Regular
121
PERA
122
FICA
135
City Benefit Contribution
142
Unemployment Benefit Payments
151
Worker's Comp Insurance Prem
City of Orono
2019 Line Item Budget
Building & Zoning
42400
Preliminary Budget - Expenditures
2019 Dollar
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
428,200
453,753
444,881
428,441
246,314
399,530
(28,911)
-6.75%
115
379
35
200
0
200
0
0.00%
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
N/A
31,784
33,690
31,662
32,148
18,097
29,980
(2,168)
-6.74%
33,318
34,579
32,626
32,791
20,831
30,580
(2,211)
-6.74%
52,105
54,774
65,204
75,840
35,816
64,770
(11,070)
-14.60%
0
0
0
0
0
0
0
N/A
2,510
2,620
2,460
2,419
1,210
2,310
(109)
-4.51%
Total Personal Services 548,032 579,795 576,868 571,839 322,268 527,370 (44,469) -7.78%
Total Supplies & Maintenance 2,587 214 4,917 2,000 2,890 5,000 3,000 150.00%
Professional Services
304
Supplies & Maintenance
104
0
3,266
7,500
11,822
5,000
(2,500)
-33.33%
208
Books & Periodicals
262
142
0
500
120
500
0
0.00%
212
Motor Fuels & Lubricants
1,876
0
0
1,500
0
1,500
0
0.00%
221
Equipment Parts & Accessories
449
22
4,814
0
2,770
3,000
3,000
N/A
226
Clothing & personal equipment
0
50
0
0
0
0
0
N/A
240
Small Tools and Minor Equip
0
0
13
0
0
0
0
N/A
402
Repairs/Maint-Auto Equip
0
0
0
0
0
0
0
N/A
403
Repairs/Maint-Misc. Equip
0
0
90
0
0
0
0
N/A
Total Supplies & Maintenance 2,587 214 4,917 2,000 2,890 5,000 3,000 150.00%
Professional Services
304
Engineering -Consulting
104
0
3,266
7,500
11,822
5,000
(2,500)
-33.33%
307
Legal -Consulting
23,886
24,864
19,174
16,000
8,999
16,000
0
0.00%
310
Inspection Services
89,226
85,065
84,509
90,000
51,688
90,000
0
0.00%
312
Bank Fees
0
0
0
5,000
4
5,000
0
0.00%
313
IT Services
0
0
0
0
0
8,180
8,180
N/A
319
Professional Services
3,100
3,175
24,562
20,000
7,702
20,000
0
0.00%
Total Professional Services 116,315 113,104 131,510 138,500 80,215 144,180 5,680 4.10%
17
Preliminary Budget - Expenditures
City of Orono
2019 Line Item Budget
Building & Zoning cont
42400
18
2019
Dollar
2015
2016
2017
2018
Y -T -D
Mgr
Increase
Increase
Actual
Actual
Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
Other Expenses
331
Travel Expenses
402
468
286
2,250
56
2,250
0
0.00%
340
General Advertising
0
0
921
1,000
669
500
(500)
-50.00%
415
Other Equipment Rentals
0
0
125
0
0
0
0
N/A
416
Software Licensing
0
0
6,000
15,600
0
15,600
0
0.00%
433
Memberships
1,330
875
675
1,200
0
1,200
0
0.00%
437
Training & Development
1,386
2,013
539
2,740
390
3,020
280
10.22%
439
Meeting Expenses
881
139
600
4,500
36
1,200
(3,300)
-73.33%
441
Licenses & Taxes
0
32
1,500
100
32
100
0
0.00%
Total Other Expenses
4,000
3,526
10,646
27,390
1,183
23,870
(3,520)
-12.85%
Building & Zoning Total
670,933
696,639
723,940
739,729
406,556
700,420
(39,309)
-5.31%
18
City of Orono
2019 Line Item Budget
Engineering
43170
2015 2016 2017
Actual Actual Actual
Preliminary Budget - Expenditures
2019 Dollar
2018 Y -T -D Mgr Increase Increase
Budget Jul 31, 2018 Recommd Decrease Decrease
Professional Services
303 Engineering -Retainer 0 0 0 0 0 0 0 N/A
304 Engineering -Consulting 17,080 9,893 54,476 15,000 10,894 20,000 5,000 33.33%
Total Professional Services
17,080
9,893
54,476
15,000
10,894
20,000
5,000
33.33%
Engineering Total
17,080
9,893
54,476
15,000
10,894
20,000
5,000
33.33%
19
City of Orono
2019 Line Item Budget
Public Works Department
43000
Preliminary Budget - Expenditures
Total Personal Services 290,179 284,386 306,540 342,178 201,785 281,610 (60,568) -17.70%
Supplies & Maintenance
304 PW Engineering -Consulting
2019
Dollar
%
208
Books & Periodicals
2015
2016
2017
2018
Y -T -D
Mgr
Increase
Increase
212
Motor Fuels & Lubricants
Actual
Actual
Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
221
Personal Services
16,882
10,644
16,397
16,000
9,348
24,000
8,000
50.00%
101
Full -Time Employees Regular
200,530
192,777
194,825
220,971
129,172
183,520
(37,451)
-16.95%
102
Full -Time Employees Overtime
6,008
11,317
6,738
11,000
12,171
11,000
0
0.00%
121
PERA
15,135
14,496
15,363
17,398
8,030
14,590
(2,808)
-16.14%
122
FICA
15,143
14,195
15,425
17,746
9,320
14,890
(2,856)
-16.09%
135
City Benefit Contribution
39,633
38,920
51,569
55,767
29,244
40,980
(14,787)
-26.52%
142
Unemployment Benefit Payments
0
0
3,819
0
4,201
0
0
N/A
151
Worker's Comp Insurance Prem
13,730
12,680
18,800
19,296
9,648
16,630
(2,666)
-13.82%
Total Personal Services 290,179 284,386 306,540 342,178 201,785 281,610 (60,568) -17.70%
Total Supplies & Maintenance 172,695 157,747 126,658 145,670 113,167 184,370 38,700 26.57%
Professional Services
Supplies & Maintenance
304 PW Engineering -Consulting
641 0
0
0 0 0
208
Books & Periodicals
169
169
0
170
0
170
0
0.00%
212
Motor Fuels & Lubricants
14,504
34,759
11,500
35,000
18,023
35,000
0
0.00%
221
Equipment Parts & Accessories
16,882
10,644
16,397
16,000
9,348
24,000
8,000
50.00%
222
Vehicle Equipment & Parts
5,286
4,433
4,257
8,000
4,000
8,000
0
0.00%
224
Street Maint. Materials/Supply
47,419
53,575
38,364
48,000
38,238
50,000
2,000
4.17%
226
Clothing & personal equipment
4,109
3,915
7,960
4,000
2,492
4,000
0
0.00%
240
Small Tools and Minor Equip
1,377
2,708
2,939
2,000
1,901
3,000
1,000
50.00%
321
Telephone
0
0
157
0
130
200
200
N/A
402
Repairs/Maint-Auto Equip
11,185
11,350
12,296
10,000
5,339
10,000
0
0.00%
403
Repairs/Maint-Misc. Equip
5,855
14,780
12,366
10,000
6,644
20,000
10,000
100.00%
404
Repairs/Maint-Bldgs/Grounds
1,982
10,635
2,719
4,500
9,563
10,000
5,500
122.22%
408
Contracted Street Maint.
63,927
10,779
17,703
8,000
17,489
20,000
12,000
150.00%
Total Supplies & Maintenance 172,695 157,747 126,658 145,670 113,167 184,370 38,700 26.57%
Professional Services
304 PW Engineering -Consulting
641 0
0
0 0 0
0
N/A
313 IT Services
0 0
0
0 0 3,270
3,270
N/A
314 Fleet Services
0 0
0
0 0 0
0
N/A
319 Professional Services
0 2,220
10,442
0 0 0
0
N/A
Total Professional Services 641 2,220 10,442 0 0 3,270 3,270 N/A
20
City of Orono
2019 Line Item Budget
Public Works Department cont.
43000
Preliminary Budget - Expenditures
2019 Dollar %
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
Public Works Total 496,239 480,765 486,187 525,893 340,256 512,730 (13,163) -2.50%
21
Other Expenses
331
Travel Expenses
352
0
169
175
81
175
0
0.00%
381
Gas & Electric
3,027
4,686
2,000
4,880
1,139
4,880
0
0.00%
386
Street Lighting
24,612
26,064
27,996
25,000
14,260
29,000
4,000
16.00%
414
EDP/Communications Equip Rent
0
775
4,938
750
790
1,145
395
52.67%
415
Other Equipment Rentals
254
1,309
3,849
960
7,232
4,000
3,040
316.67%
416
Software Licensing
0
0
0
2,000
0
0
(2,000)
-100.00%
433
Memberships
284
180
25
250
0
250
0
0.00%
437
Training & Development
3,498
2,867
2,888
3,500
1,585
3,500
0
0.00%
441
Licenses & Taxes
50
280
63
250
176
250
0
0.00%
489
Other Miscellaneous Charges
647
252
617
280
40
280
0
0.00%
Total Other Expenses
32,724
36,413
42,546
38,045
25,304
43,480
5,435
14.29%
Public Works Total 496,239 480,765 486,187 525,893 340,256 512,730 (13,163) -2.50%
21
City of Orono
2019 Line Item Budget
Parks
45200
Preliminary Budget - Expenditures
2019 Dollar %
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
21,368
Personal Services
101
Full -Time Employees Regular
102
Full -Time Employees Overtime
103
Part -Time Employees
104
Temporary Employees Regular
121
PERA
122
FICA
135
City Benefit Contribution
151
Worker's Comp Insurance Prem
City of Orono
2019 Line Item Budget
Parks
45200
Preliminary Budget - Expenditures
2019 Dollar %
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
21,368
19,286
19,951
49,860
31,522
75,920
26,060
52.27%
0
231
465
0
382
0
0
N/A
0
10,023
0
0
0
0
0
N/A
8,713
0
10,082
10,000
5,136
14,650
4,650
46.50%
1,420
1,419
1,531
3,739
2,393
5,700
1,961
52.45%
1,589
1,593
1,734
4,579
2,704
6,930
2,351
51.34%
2,701
2,091
2,620
11,574
6,559
16,030
4,456
38.50%
740
1,490
1,890
4,594
2,297
7,780
3,186
69.35%
Total Personal Services 36,530 36,133 38,272 84,346 50,994 127,010 42,664 50.58%
Total Supplies & Maintenance 57,453 59,349 64,094 82,300 34,211 80,400 (1,900) -2.31%
Professional Services
313 IT Services 0 0 0 0 0 840 840 N/A
314 Fleet Services 0 0 0 0 0 0 0 N/A
319 Professional Services 9,645 8,699 3,650 1,140 495 1,140 0 0.00%
Total Professional Services 9,645 8,699 3,650 1,140 495 1,980 840 73.68%
22
Supplies & Maintenance
212
Motor Fuels & Lubricants
0
19
0
0
0
500
500
N/A
221
Equipment Parts & Accessories
1,629
908
1,407
500
591
500
0
0.00%
223
Bldg/Grounds Maint. Supplies
3,163
9,875
11,890
7,600
1,949
10,000
2,400
31.58%
225
Park Initiatives
6,573
7,309
1,411
15,000
4,781
10,000
(5,000)
-33.33%
402
Repairs/Maint-Auto Equip
0
20
1,044
200
0
200
0
0.00%
403
Repairs/Maint-Misc. Equip
0
3,744
1,447
1,000
149
1,200
200
20.00%
404
Repairs/Maint-Bldgs/Grounds
46,088
37,472
46,895
58,000
26,742
58,000
0
0.00%
Total Supplies & Maintenance 57,453 59,349 64,094 82,300 34,211 80,400 (1,900) -2.31%
Professional Services
313 IT Services 0 0 0 0 0 840 840 N/A
314 Fleet Services 0 0 0 0 0 0 0 N/A
319 Professional Services 9,645 8,699 3,650 1,140 495 1,140 0 0.00%
Total Professional Services 9,645 8,699 3,650 1,140 495 1,980 840 73.68%
22
City of Orono
2019 Line Item Budget
Parks cont.
45200
Preliminary Budget - Expenditures
23
2019
Dollar
%
2015
2016
2017
2018
Y -T -D
Mgr
Increase
Increase
Actual
Actual
Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
Other Expenses
331
Travel Expenses
0
0
0
0
0
0
0
N/A
381
Gas & Electric
416
290
216
550
3
550
0
0.00%
415
Other Equipment Rentals
4,750
5,249
6,670
3,500
2,991
7,000
3,500
100.00%
416
Software Licensing
0
0
0
1,000
10
1,000
0
0.00%
439
Meeting Expenses
0
0
0
0
0
0
0
N/A
441
Licenses & Taxes
580
0
290
300
291
300
0
0.00%
489
Other Miscellaneous Charges
0
186
30
0
0
0
0
N/A
490
Contributions to Civic Org's
0
0
0
0
0
0
0
N/A
Total Other Expenses
5,746
5,725
7,206
5,350
3,295
8,850
3,500
65.42%
Parks Total
109,375
109,906
113,222
173,136
88,996
218,240
45,104
26.05%
23
City of Orono
2019 Line Item Budget
Golf Course
45210
Preliminary Budget - Expenditures
2019 Dollar %
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
31,809
Personal Services
101
Full -Time Employees Regular
103
Part -Time Employees
104
Temporary Employees Regular
121
PERA
122
FICA
135
City Benefit Contribution
142
Unemployment Benefit Payments
143
OPEB Expense
151
Worker's Comp Insurance Prem
City of Orono
2019 Line Item Budget
Golf Course
45210
Preliminary Budget - Expenditures
2019 Dollar %
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
31,809
31,918
34,348
29,337
20,918
36,210
6,873
23.43%
41,073
49,914
42,581
19,262
9,137
0
(19,262)
-100.00%
960
880
10,085
15,000
18,687
57,040
42,040
280.27%
0
0
1,382
2,200
2,219
2,720
520
23.64%
3,042
3,171
4,416
4,865
2,560
7,140
2,275
46.76%
0
0
130
7,976
4,988
7,960
(16)
-0.20%
0
0
0
0
75
0
0
N/A
0
0
0
0
0
0
0
N/A
1,330
1,790
1,620
5,893
2,947
7,940
2,047
34.74%
Total Personal Services 78,214 87,672 94,561 84,533 61,531 119,010 34,477 40.79%
Total Supplies & Maintenance 29,006 30,372 36,503 31,160 30,906 33,840 2,680 8.60%
24
Supplies & Maintenance
201
Office supplies
416
239
213
330
1,145
0
(330)
-100.00%
212
Motor Fuels & Lubricants
2,745
2,716
0
3,500
124
3,500
0
0.00%
221
Equipment Parts & Accessories
659
4,336
1,602
2,500
2,889
2,500
0
0.00%
223
Bldg/Grounds Maint. Supplies
6,044
7,411
6,988
6,800
4,972
7,200
400
5.88%
226
Clothing & personal equipment
0
152
150
180
458
300
120
66.67%
240
Small Tools and Minor Equip
195
59
389
500
1,729
500
0
0.00%
401
Repairs/Maint-Office Equip
53
165
0
100
0
100
0
0.00%
402
Repairs/Maint-Auto Equip
267
185
382
250
1,826
300
50
20.00%
403
Repairs/Maint-Misc. Equip
2,170
4,352
13,495
3,000
2,565
5,440
2,440
81.33%
404
Repairs/Maint-Bldgs/Grounds
16,458
10,758
13,284
14,000
15,197
14,000
0
0.00%
Total Supplies & Maintenance 29,006 30,372 36,503 31,160 30,906 33,840 2,680 8.60%
24
Total Insurances
Insurances
361
General Liability Ins
362
Umbrella Liability Ins
365
Boiler & Machinery Ins
366
Property Insurance
367
Equipment Floaters Ins
368
Automotive Insurance
369
Dram Shop Insurance
Total Insurances
Total Other Expenses
Other Expenses
312
Bank Fees
313
IT Services
314
Fleet Services
319
Professional Services
321
Telephone
331
Travel Expenses
340
General Advertising
352
Printing & Publishing
381
Gas & Electric
415
Other Equipment Rentals
433
Memberships
437
Training & Development
440
Special Equipment Replacement
441
Licenses & Taxes
489
Other Miscellaneous Charges
Total Other Expenses
Preliminary Budget - Expenditures
4,962
City of Orono
Dollar
2019 Line Item Budget
2018
Golf
Course cont.
Increase
Increase
45210
2015
2016
2017
Actual
Actual
Actual
7,500
7,500
8,000
1,500
1,500
1,500
300
300
350
2,300
2,300
2,650
300
300
350
370
370
370
1,123
613
800
Preliminary Budget - Expenditures
13,393 12,883 14,020 13,070 7,111 13,520 450 3.44%
4,365
4,962
2019
Dollar
2,328
2018
Y -T -D
Mgr
Increase
Increase
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
N/A
0
0
0
7,500
3,750
7,500
0
0.00%
1,500
750
1,500
0
0.00%
300
150
350
50
16.67%
2,300
1,150
2,650
350
15.22%
300
150
350
50
16.67%
370
185
370
0
0.00%
800
976
800
0
0.00%
13,393 12,883 14,020 13,070 7,111 13,520 450 3.44%
4,365
4,962
3,690
5,000
2,328
5,000
0
0.00%
0
0
0
0
0
1,640
1,640
N/A
0
0
0
0
0
0
0
N/A
500
0
0
0
131
0
0
N/A
2,952
3,485
3,255
3,300
1,367
3,300
0
0.00%
0
0
0
0
0
0
0
N/A
1,519
500
500
1,750
859
1,750
0
0.00%
0
379
811
736
396
750
14
1.90%
8,025
8,152
7,959
8,500
3,439
8,500
0
0.00%
7,529
10,012
11,760
9,882
8,542
10,200
318
3.22%
150
270
120
300
150
300
0
0.00%
19
0
0
150
0
150
0
0.00%
0
0
0
0
0
0
0
N/A
675
535
294
550
285
550
0
0.00%
0
119
17
0
275
200
200
N/A
25,733 28,414 28,405 30,168 17,772 32,340 2,172 7.20%
25
Total Purchases for Resale
2015
Actual
(696)
4,440
3,355
0
2,821
3,187
0
City of Orono
2019 Line Item Budget
Golf Course cont.
45210
2016 2017
Actual Actual
0
3,285
3,867
29
2,085
2,755
0
0
3,716
3,353
1,211
1,132
1,808
0
Preliminary Budget - Expenditures
Purchases for Resale
090
PURCHASES FOR RESALE
091
Beer For Resale
092
Soft Drinks For Resale
093
Concessions For Resale-Txbl
094
Concessions For Resale-NonTax
095
Pro Shop Items For Resale
099
Other For Resale
Total Purchases for Resale
2015
Actual
(696)
4,440
3,355
0
2,821
3,187
0
City of Orono
2019 Line Item Budget
Golf Course cont.
45210
2016 2017
Actual Actual
0
3,285
3,867
29
2,085
2,755
0
0
3,716
3,353
1,211
1,132
1,808
0
Preliminary Budget - Expenditures
13,107 12,020 11,220 13,900 6,151 13,900 0 0.00%
Golf Course Total 159,454 171,362 184,709 172,831 123,472 212,610 39,779 23.02%
26
2019
Dollar
2018
Y -T -D
Mgr
Increase
Increase
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
0
0
0
0
N/A
3,800
2,209
3,800
0
0.00%
3,600
2,127
3,600
0
0.00%
1,500
349
1,500
0
0.00%
2,500
843
2,500
0
0.00%
2,500
624
2,500
0
0.00%
0
0
0
0
N/A
13,107 12,020 11,220 13,900 6,151 13,900 0 0.00%
Golf Course Total 159,454 171,362 184,709 172,831 123,472 212,610 39,779 23.02%
26
City of Orono Preliminary Budget - Expenditures
2019 Line Item Budget
Special Services -Consulting & Police
43280
2019 Dollar
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
Special Services -Consulting & Police Total 103,456 123,018 138,345 95,750 70,923 125,750 30,000 31.33%
27
Personal Services
102
Full -Time Employees Overtime
29,115
24,210
31,667
35,000
40,548
35,000
0
0.00%
121
PERA
3,989
2,252
3,607
5,250
5,615
5,250
0
0.00%
122
FICA
376
319
401
500
522
500
0
0.00%
135
City Benefit Contribution
4
4
0
0
0
0
0
N/A
Total Personal Services
33,485
26,784
35,675
40,750
46,685
40,750
0
0.00%
Professional Services
304
Engineering -Consulting
48,859
73,173
92,949
45,000
15,218
75,000
30,000
66.67%
307
Legal -Consulting
21,112
23,061
9,721
10,000
9,020
10,000
0
0.00%
319
Professional Services
0
0
0
0
0
0
0
N/A
800
Special Projects, Contingency
0
0
0
0
0
0
0
N/A
Total Professional Services
69,971
96,234
102,670
55,000
24,238
85,000
30,000
54.55%
Special Services -Consulting & Police Total 103,456 123,018 138,345 95,750 70,923 125,750 30,000 31.33%
27
City of Orono
2019 Line Item Budget
Special Projects -Contingencies
43290
2015 2016 2017 2018
Actual Actual Actual Budget
Preliminary Budget - Expenditures
2019 Dollar
Y -T -D Mgr Increase Increase
Jul 31, 2018 Recommd Decrease Decrease
Special Projects -Contingencies Total 703,500 873,004 985,613 380,000 0 500,000 120,000 31.58%
GENERAL FUND TOTAL 7,565,334 7,962,016 8,439,710 8,193,401 4,324,570 8,576,370 382,969 4.67%
28
Personal Services
101
Full -Time Employees Regular
0
0
0
0
0
0
0
N/A
Total Personal Services
0
0
0
0
0
0
0
N/A
Professional Services
304
Engineering -Consulting
0
0
408
0
0
0
0
N/A
319
Professional Services
0
0
0
0
0
0
0
N/A
Total Professional Services
0
0
408
0
0
0
0
N/A
Other Expenses
489
Other Miscellaneous Charges
0
0
0
0
0
0
0
N/A
Total Other Expenses
0
0
0
0
0
0
0
N/A
Capital & Transfers
510
Land
0
0
639
0
0
0
0
N/A
720
Operating Transfers
679,000
865,000
926,642
380,000
0
400,000
20,000
5.26%
Total Capital & Transfers
679,000
865,000
927,281
380,000
0
400,000
20,000
5.26%
Contingency Items
800
Special Projects, Contingency
24,500
8,004
57,924
0
0
100,000
100,000
N/A
Total Contingency Items
24,500
8,004
57,924
0
0
100,000
100,000
N/A
Special Projects -Contingencies Total 703,500 873,004 985,613 380,000 0 500,000 120,000 31.58%
GENERAL FUND TOTAL 7,565,334 7,962,016 8,439,710 8,193,401 4,324,570 8,576,370 382,969 4.67%
28
Preliminary Budget - Expenditures
2019 General Fund Operating Budget
Departmental Summary
Mayor & Council
41110
Increase
(Decrease)
0.13%
-81.11%
50.00%
City Council Total 83,440 85,898 85,165 49,718 34,030 (51,135) -60.04%
PROGRAM DESCRIPTION & OBJECTIVES:
The City Council oversees the policies and procedures that govern the city in promoting the health, safety, and
general welfare of the citizens of Orono.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for City Council Representatives.
*City-wide Memberships are as follows:
Lake Minnetonka Conservation District
League of Minnesota Cities
Metro Cities
*Other Expenses includes training and meeting expenses
29
2019
Dollar
2016
2017
2018
Y -T -D
Mgr
Increase
Actual
Actual
Budget
Jun 30, 2018
Recommd
Decrease
Personal Services 19,642
19,348
19,665
9,833
19,690
25
City Wide Memberships 62,198
64,621
64,000
39,418
12,090
(51,910)
Other Expenses 1,599
1,928
1,500
468
2,250
750
Increase
(Decrease)
0.13%
-81.11%
50.00%
City Council Total 83,440 85,898 85,165 49,718 34,030 (51,135) -60.04%
PROGRAM DESCRIPTION & OBJECTIVES:
The City Council oversees the policies and procedures that govern the city in promoting the health, safety, and
general welfare of the citizens of Orono.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for City Council Representatives.
*City-wide Memberships are as follows:
Lake Minnetonka Conservation District
League of Minnesota Cities
Metro Cities
*Other Expenses includes training and meeting expenses
29
Preliminary Budget - Expenditures
PROGRAM DESCRIPTION & OBJECTIVES:
The Administration Department includes the City Administrator who is responsible for meeting satatutory and legal obligations,
implementing policy established by the City Council and ensuring the successful management of all city operations. In addition
the City Administrator is responsible for overseeing the human resource function.
The City Clerk and Administrative Staff are also included in the Administration Department and perform various function such as
customer service, general administrative duties, permits and licensing, elections, data practices, and record management.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the City Administrator and Administration Staff.
*Professional Services includes the city recorder for city council meetings.
*Other Expenses includes training and development, memberships in professional organizations for the Administrative Staff, and
the City Administrator's car allowance.
30
2019 General Fund Operating Budget
Departmental Summary
Administration
41300
2019
Dollar
%
2016
2017 2018
Y -T -D
Mgr
Increase
Increase
Actual
Actual Budget
Jun 30, 2018
Recommd
Decrease
Decrease
Personal Services
253,171
307,129 305,884
139,267
407,740
101,856
33.30%
Supplies & Maintenance
44
183 300
101
300
0
0.00%
Professional Serivices
5,245
5,623 6,000
1,870
12,500
6,500
108.33%
Other Expenses
12,223
5,507 12,000
3,015
13,200
1,200
10.00%
Administration Total
270,683
318,443 324,184
144,253
433,740
109,556
33.79%
PROGRAM DESCRIPTION & OBJECTIVES:
The Administration Department includes the City Administrator who is responsible for meeting satatutory and legal obligations,
implementing policy established by the City Council and ensuring the successful management of all city operations. In addition
the City Administrator is responsible for overseeing the human resource function.
The City Clerk and Administrative Staff are also included in the Administration Department and perform various function such as
customer service, general administrative duties, permits and licensing, elections, data practices, and record management.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the City Administrator and Administration Staff.
*Professional Services includes the city recorder for city council meetings.
*Other Expenses includes training and development, memberships in professional organizations for the Administrative Staff, and
the City Administrator's car allowance.
30
Personal Services
Supplies & Maintenance
Other Expenses
2019 General Fund Operating Budget
Departmental Summary
Elections
41410
2016
2017
2018
Actual
Actual
Budget
12,414
0
17,152
4,044
1,736
2,800
2,266
657
5,600
Elections Total 18,725 2,393 25,552
PROGRAM DESCRIPTION & OBJECTIVES:
Preliminary Budget - Expenditures
38 7,160 (18,392) -71.98%
The Elections Department administers all federal, state, county, and municipal elections held in the city.
Temporary election judges are hired to provide the necessary staffing at polling locations, and for the operation
of voting machines. The Administrative Staff provides supervision to the election judges as needed and maintains
OPERATING COST ACTIVITIES:
*Personal Services are the wages for the temporary election judges. 2018 is an election year.
*Other expenses include professional services, postage, travel expenses, advertising, building/equipment rental,
training, meeting expenses and other miscellaneous expenses.
31
2019
Dollar
Y -T -D
Mgr
Increase
Increase
Jun 30, 2018
Recommd
Decrease
Decrease
0
1,160
(15,992)
-93.24%
0
5,000
2,200
78.57%
38
1,000
(4,600)
-82.14%
38 7,160 (18,392) -71.98%
The Elections Department administers all federal, state, county, and municipal elections held in the city.
Temporary election judges are hired to provide the necessary staffing at polling locations, and for the operation
of voting machines. The Administrative Staff provides supervision to the election judges as needed and maintains
OPERATING COST ACTIVITIES:
*Personal Services are the wages for the temporary election judges. 2018 is an election year.
*Other expenses include professional services, postage, travel expenses, advertising, building/equipment rental,
training, meeting expenses and other miscellaneous expenses.
31
Assessing Contract
Preliminary Budget - Expenditures
2019 General Fund Operating Budget
Departmental Summary
Assessing
41550
2019
Dollar
%
2016 2017 2018
Y -T -D Mgr
Increase
Increase
Actual Actual Budget
Jun 30, 2018 Recommd
Decrease
Decrease
161,831 176,166 182,000
15,167 185,000
3,000
1.65%
Assessing Total 161,831 176,166 182,000 15,167 185,000
PROGRAM DESCRIPTION & OBJECTIVES:
The City maintains a renewable contract agreement with Hennepin County to provide Assessing services.
3,000 1.65%
32
2019 General Fund Operating Budget
Departmental Summary
Finance Department
41500
Preliminary Budget - Expenditures
2016
Actual
Personal Services
314,695
Supplies & Maintenance
2018
Professional Services
0
Other Expenses
3,448
Preliminary Budget - Expenditures
Finance Total 318,143 300,229 331,926 146,508 270,540 (61,386) -18.49%
PROGRAM DESCRIPTION & OBJECTIVES
The Finance Department oversees the City's financial operations, insurances, and employee benefits. It is
responsible for preparing the budget document and annual report in accordance with generally accepted
accounting principles.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Finance Department Staff.
Staff includes: Finance Director (90%), IT Manager (80%), Accountant and Payroll/Utility Billing Clerk (50%).
*Other Expenses includes training and development, and memberships in professional organizations for the Finance Staff.
33
2019
Dollar
%
2017
2018
Y -T -D
Mgr
Increase
Increase
Actual
Budget
Jun 30, 2018
Recommd
Decrease
Decrease
299,624
326,526
143,715
260,240
(66,286)
-20.30%
0
0
0
0
0
N/A
0
0
0
4,900
4,900
N/A
605
5,400
2,793
5,400
0
0.00%
Finance Total 318,143 300,229 331,926 146,508 270,540 (61,386) -18.49%
PROGRAM DESCRIPTION & OBJECTIVES
The Finance Department oversees the City's financial operations, insurances, and employee benefits. It is
responsible for preparing the budget document and annual report in accordance with generally accepted
accounting principles.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Finance Department Staff.
Staff includes: Finance Director (90%), IT Manager (80%), Accountant and Payroll/Utility Billing Clerk (50%).
*Other Expenses includes training and development, and memberships in professional organizations for the Finance Staff.
33
Preliminary Budget - Expenditures
2019 General Fund Operating Budget
Departmental Summary
Law/Legal Services
41600
2019
Dollar
%
2016 2017 2018 Y -T -D Mgr
Increase
Increase
Actual Actual Budget Jun 30, 2018 Recommd
Decrease
Decrease
Professional Services 112,918 120,115 112,000 S2,691 129,000
17,000
15.18%
Law/Legal Services Total 112,918 120,115 112,000 52,691 129,000
PROGRAM DESCRIPTION & OBJECTIVES:
The City maintains a renewable contract agreement with two local legal firms to provide legal services. The Legal
Department provides professional representation and opinion on city services and operations.
OPERATING COST ACTIVITIES:
*Professional Services includes the costs associated with the contract with legal staff, prosecution costs, code
enforcement, and jail charges.
17,000 15.18%
34
Preliminary Budget - Expenditures
Central Services Total 268,437 296,496 258,800 158,565 289,890 31,090 12.01%
PROGRAM DESCRIPTION & OBJECTIVES:
The Central Services Department provides for those operating expenses that encompass all city departments. By
consolidating these expenditures, the City can more accurately determine the effectiveness of the costs and
benefits provided. The City maintains a renewable contract agreement with an outside janitorial service for
general cleaning and upkeep of city facilities. The Central Services Department also pays for a portion of the costs
OPERATING COST ACTIVITIES:
*Supplies & Maintenance include the operating supplies and maintenance expenses on city equipment and facilities.
*Other Expenses includes utilities, publishing costs, copier leases, and other miscellaneous charges related to city operations.
*Insurance Expenses includes a portion of the City's general and liability insurance costs.
*Professional Services includes annual audit expenses and fees associated with administering city benefit plans.
35
2019 General Fund Operating Budget
Departmental Summary
Central Services
41900
2019
Dollar
%
2016
2017 2018
Y -T -D
Mgr
Increase
Increase
Actual
Actual Budget
Jun 30, 2018
Recommd
Decrease
Decrease
Supplies & Maintenance
90,681
113,169 93,000
63,307
60,500
(32,500)
-34.95%
Professional Services
46,501
39,421 38,000
24,948
89,000
51,000
134.21%
Insurances
30,200
30,200 30,200
15,100
38,290
8,090
26.79%
Other Expenses
101,054
113,706 97,600
55,211
102,100
4,500
4.61%
Capital Outlay & Transfers
0
0 0
0
0
0
N/A
Central Services Total 268,437 296,496 258,800 158,565 289,890 31,090 12.01%
PROGRAM DESCRIPTION & OBJECTIVES:
The Central Services Department provides for those operating expenses that encompass all city departments. By
consolidating these expenditures, the City can more accurately determine the effectiveness of the costs and
benefits provided. The City maintains a renewable contract agreement with an outside janitorial service for
general cleaning and upkeep of city facilities. The Central Services Department also pays for a portion of the costs
OPERATING COST ACTIVITIES:
*Supplies & Maintenance include the operating supplies and maintenance expenses on city equipment and facilities.
*Other Expenses includes utilities, publishing costs, copier leases, and other miscellaneous charges related to city operations.
*Insurance Expenses includes a portion of the City's general and liability insurance costs.
*Professional Services includes annual audit expenses and fees associated with administering city benefit plans.
35
Human Services Total 12,426 11,099 12,400 0 12,400
PROGRAM DESCRIPTION & OBJECTIVES:
The Human Services Department is comprised of area organizations that provide equal opportunity in employment, housing,
public services, and education. The City maintains an affiliation with these organizations to ensure a strong relationship with
area communities and their citizens.
OPERATING COST ACTIVITIES:
*Contributions are the contributions made to Human Service Organizations in the Orono area. Organizations include:
The Gillespie Center 9,500
Orono Community Education 2,900
12,400
0 0.00%
36
Preliminary Budget -Expenditures
2019 General Fund Operating Budget
Departmental Summary
Human Services
41800
2019 Dollar %
2016 2017 2018
Y-T-D Mgr Increase Increase
Actual Actual Budget
Jun 30, 2018 Recommd (Decrease) Decrease
Contributions 12,426 11,099 12,400
0 12,400 0 0.00%
Human Services Total 12,426 11,099 12,400 0 12,400
PROGRAM DESCRIPTION & OBJECTIVES:
The Human Services Department is comprised of area organizations that provide equal opportunity in employment, housing,
public services, and education. The City maintains an affiliation with these organizations to ensure a strong relationship with
area communities and their citizens.
OPERATING COST ACTIVITIES:
*Contributions are the contributions made to Human Service Organizations in the Orono area. Organizations include:
The Gillespie Center 9,500
Orono Community Education 2,900
12,400
0 0.00%
36
2019 General Fund Operating Budget
Departmental Summary
Police Department
42110
2016
Actual
Personal Services
3,223,019
Supplies & Maintenance
186,955
Professional Services
98,451
Insurances
55,000
Other Expenses
122,635
Capital Outlay
171,290
2017
Actual
3,366,031
200,686
105,269
55,000
111,350
203,497
2018
Budget
3,581,214
261,300
13 5, 641
55,000
135,880
200,000
Police Total 3,857,350 4,041,833 4,369,035 1,934,669 4,522,760 167,225 3.83%
PROGRAM DESCRIPTION & OBJECTIVES:
The Police Department provides for the public safety within Orono and several surrounding communities. This is
accomplished through preventive patrol, traffic enforcement, education, criminal investigation and prosecution.
Through renewable contract agreements, the city provides police services to the communities of Spring Park,
Minnetonka Beach, and Mound. Due to the nature of these cooperative agreements, the Police Department
operates, and is budgeted for as a 'cost center'. This enables the City to accurately determine the portion of
operating costs that pertain to each contract city.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Police Department.
Staff includes: Police Chief, Deputy Chief, Sergeant (4), Investigators (3), Patrol Officers (19), Community
Service Officer, Office Manager, Administrative Assistant (2)
*Supplies & Maintenance include the operating supplies and maintenance expenses on police equipment and facilities.
*Other Expenses includes utilities, fuel, publishing costs, copier leases, and other miscellaneous charges related to police operations.
*Insurance Expenses includes a portion of the City's general, liability, and auto insurance costs.
*Professional Services includes the police records system, internet, animal care, and medical and psychological evaluations for new officers.
37
Preliminary Budget - Expenditures
2019
Dollar
%
Y -T -D
Mgr
Increase
Increase
Jun 30, 2018
Recommd
(Decrease)
Decrease
1,621,837
3,684,250
103,036
2.88%
88,612
239,300
(8,500)
-3.25%
43,758
212,630
76,989
56.76%
27,500
71,000
16,000
29.09%
73,339
131,580
(4,300)
-3.16%
79,623
184,000
(16,000)
-8.00%
Police Total 3,857,350 4,041,833 4,369,035 1,934,669 4,522,760 167,225 3.83%
PROGRAM DESCRIPTION & OBJECTIVES:
The Police Department provides for the public safety within Orono and several surrounding communities. This is
accomplished through preventive patrol, traffic enforcement, education, criminal investigation and prosecution.
Through renewable contract agreements, the city provides police services to the communities of Spring Park,
Minnetonka Beach, and Mound. Due to the nature of these cooperative agreements, the Police Department
operates, and is budgeted for as a 'cost center'. This enables the City to accurately determine the portion of
operating costs that pertain to each contract city.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Police Department.
Staff includes: Police Chief, Deputy Chief, Sergeant (4), Investigators (3), Patrol Officers (19), Community
Service Officer, Office Manager, Administrative Assistant (2)
*Supplies & Maintenance include the operating supplies and maintenance expenses on police equipment and facilities.
*Other Expenses includes utilities, fuel, publishing costs, copier leases, and other miscellaneous charges related to police operations.
*Insurance Expenses includes a portion of the City's general, liability, and auto insurance costs.
*Professional Services includes the police records system, internet, animal care, and medical and psychological evaluations for new officers.
37
Fire Protection Services Total 393,476 400,547 390,000 194,683 402,100 12,100 3.10%
PROGRAM DESCRIPTION & OBJECTIVES:
The Fire Department is comprised of renewable contract agreements with the surrounding communities of Long Lake and
Wayzata, for fire suppression services.
OPERATING COST ACTIVITIES:
*Professional Services are the costs associated with the contract agreements with Long Lake and Wayzata.
38
Preliminary Budget -Expenditures
2019 General Fund Operating Budget
Departmental Summary
Fire Protection Services
42260
2019 Dollar
%
2016 2017 2018
Y-T-D Mgr Increase
Increase
Actual Actual Budget
Jun 30, 2018 Recommd Decrease
Decrease
Professional Services 393,476 400,547 390,000
194,683 402,100 12,100
3.10%
Fire Protection Services Total 393,476 400,547 390,000 194,683 402,100 12,100 3.10%
PROGRAM DESCRIPTION & OBJECTIVES:
The Fire Department is comprised of renewable contract agreements with the surrounding communities of Long Lake and
Wayzata, for fire suppression services.
OPERATING COST ACTIVITIES:
*Professional Services are the costs associated with the contract agreements with Long Lake and Wayzata.
38
Preliminary Budget - Expenditures
PROGRAM DESCRIPTION & OBJECTIVES:
The Planning & Zoning Department oversees the development and redevelopment within the City in accordance
with established policies and guidelines. The policies and guidelines have been created and are enforced to
maintain the health, safety, and welfare of the public, as well as the aesthetics of the community.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for Planning and Zoning Staff.
Staff includes: Director of Community Development, Planners (2), Planning Assistant and Building Officials.
*Professional Services include engineering, legal consulting services and contracted building inspections.
*Other Expenses includes training and development, and memberships in professional organizations for the Planning & Zoning Staff.
39
2019 General Fund Operating Budget
Departmental Summary
Building & Zoning
42400
2019
Dollar
%
2016
2017 2018
Y -T -D
Mgr
Increase
Increase
Actual
Actual Budget
Jun 30, 2018
Recommd
Decrease
Decrease
Personal Services
579,795
576,868 571,839
264,969
527,370
(44,469)
-7.78%
Supplies & Maintenance
214
4,917 2,000
2,864
5,000
3,000
150.00%
Professional Services
113,104
131,510 138,500
64,711
144,180
5,680
4.10%
Other Expenses
3,526
10,646 27,390
1,683
23,870
(3,520)
-12.85%
Building & Zoning Total
696,639
723,940 739,729
334,227
700,420
(39,309)
-5.31%
PROGRAM DESCRIPTION & OBJECTIVES:
The Planning & Zoning Department oversees the development and redevelopment within the City in accordance
with established policies and guidelines. The policies and guidelines have been created and are enforced to
maintain the health, safety, and welfare of the public, as well as the aesthetics of the community.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for Planning and Zoning Staff.
Staff includes: Director of Community Development, Planners (2), Planning Assistant and Building Officials.
*Professional Services include engineering, legal consulting services and contracted building inspections.
*Other Expenses includes training and development, and memberships in professional organizations for the Planning & Zoning Staff.
39
Engineering Total 9,893 54,476 15,000 9,583 20,000
PROGRAM DESCRIPTION & OBJECTIVES:
The City maintains a renewable contract with a local firm to provide all engineering services. The Engineering
Department provides professional representation and opinion on city services and operations.
OPERATING COST ACTIVITIES:
*Professional Services are the costs associated with the contract agreement with the engineering firm.
5,000 33.33%
40
Preliminary Budget -Expenditures
2019 General Fund Operating Budget
Departmental Summary
Engineering
43170
2019 Dollar
%
2016 2017 2018
Y-T-D Mgr Increase
Increase
Actual Actual Budget
Jun 30, 2018 Recommd Decrease
Decrease
Professional Services 9,893 54,476 15,000
9,583 20,000 5,000
33.33%
Engineering Total 9,893 54,476 15,000 9,583 20,000
PROGRAM DESCRIPTION & OBJECTIVES:
The City maintains a renewable contract with a local firm to provide all engineering services. The Engineering
Department provides professional representation and opinion on city services and operations.
OPERATING COST ACTIVITIES:
*Professional Services are the costs associated with the contract agreement with the engineering firm.
5,000 33.33%
40
PROGRAM DESCRIPTION & OBJECTIVES:
The Street Department provides for the maintainance of all city streets to ensure a safe and driveable condition.
Standard maintenance includes seal -coating, patching, snow plowing, and sweeping. Due to its excess storage
capacity, the City maintains cooperative agreements with surrounding communities for storage and sale of
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Public Works Department.
Staff includes: Director of Public Works/City Engineer (15%), Public Works Supervisors (25%), Maintenance
*Supplies & Maintenance include general operating supplies for street repair/maintenance, and vehicle and equipment maintenance.
*Other Expenses include electricity costs for street lighting and employee development.
41
Preliminary Budget -Expenditures
2019
General Fund Operating Budget
Departmental Summary
Public Works Department
43000
2019
Dollar
2016
2017 2018
Y-T-D
Mgr
Increase
Increase
Actual
Actual Budget
Jun 30, 2018
Recommd
(Decrease)
Decrease
Personal Services
284,386
306,540 342,178
132,562
281,610
(60,568)
-17.70%
Supplies & Maintenance
157,747
126,658 145,670
99,957
184,370
38,700
26.57%
Professional Services
2,220
10,442 0
0
3,270
3,270
N/A
Other Expenses
36,413
42,546 38,045
25,119
43,480
7,040
18.50%
Public Works Total
480,765
486,187 525,893
257,638
512,730
(11,558)
-2.20%
PROGRAM DESCRIPTION & OBJECTIVES:
The Street Department provides for the maintainance of all city streets to ensure a safe and driveable condition.
Standard maintenance includes seal -coating, patching, snow plowing, and sweeping. Due to its excess storage
capacity, the City maintains cooperative agreements with surrounding communities for storage and sale of
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Public Works Department.
Staff includes: Director of Public Works/City Engineer (15%), Public Works Supervisors (25%), Maintenance
*Supplies & Maintenance include general operating supplies for street repair/maintenance, and vehicle and equipment maintenance.
*Other Expenses include electricity costs for street lighting and employee development.
41
PROGRAM DESCRIPTION & OBJECTIVES:
The Parks & Recreation Department provides for the maintainance of the City's parks. In addition, the city
participates in a joint recreation program with area organizations to ensure a community -wide effort in providing
OPERATING COST ACTIVITIES:
*Personal Services includes the wages and employment taxes for the Parks Department.
Staff includes: Director of Public Works (10%), Parks/Golf Supervisor (50%), Maintenance Workers (5%)
*Supplies & Maintenance includes the operating supplies and maintenance for all park facilities.
*Other Expenses includes the costs associated with the City's participation with Orono Community Education, and equipment rental.
42
Preliminary Budget -Expenditures
2019
General Fund Operating Budget
Departmental Summary
Parks
45200
2019
Dollar
%
2016
2017 2018
Y-T-D
Mgr
Increase
Increase
Actual
Actual Budget
Jun 30, 2018
Recommd
(Decrease)
Decrease
Personal Services
36,133
38,272 84,346
41,687
127,010
42,664
50.58%
Supplies & Maintenance
59,349
64,094 82,300
24,168
80,400
(1,900)
-2.31%
Professional Services
8,699
3,650 1,140
6,188
1,980
840
73.68%
Other Expenses
5,725
7,206 5,350
1,789
8,850
3,500
65.42%
Parks Total
109,906
113,222 173,136
73,832
218,240
45,104
26.05%
PROGRAM DESCRIPTION & OBJECTIVES:
The Parks & Recreation Department provides for the maintainance of the City's parks. In addition, the city
participates in a joint recreation program with area organizations to ensure a community -wide effort in providing
OPERATING COST ACTIVITIES:
*Personal Services includes the wages and employment taxes for the Parks Department.
Staff includes: Director of Public Works (10%), Parks/Golf Supervisor (50%), Maintenance Workers (5%)
*Supplies & Maintenance includes the operating supplies and maintenance for all park facilities.
*Other Expenses includes the costs associated with the City's participation with Orono Community Education, and equipment rental.
42
PROGRAM DESCRIPTION & OBJECTIVES:
The Golf Course provides a golfing opportunity for both residents and visitors to the City.
OPERATING COST ACTIVITIES:
Personal Services include the wages and employment taxes for the Golf Course.
Staff includes: Parks/Golf Supervisor (50%), Clubhouse Manager, Seasonal Golf Course Employees
Supplies & Maintenance include general operating supplies for the course and equipment reapirs and maintenance.
Insurances include the golf courses share of the City's general, liability, liquor, and auto insurance polices.
Other Expenses include utilities, golf cart rental, and advertising.
Purchase for Resale are items that are food, beverage, clothing and golf supplies that are sold in the clubhouse.
43
Preliminary Budget -Expenditures
2019 General Fund Operating Budget
Departmental Summary
Golf Course
45210
2019
Dollar
%
2016
2017
2018
Y-T-D
Mgr
Increase
Increase
Actual
Actual
Budget
Jun 30, 2018
Recommd
(Decrease)
Decrease
Personal Services
87,672
94,561
84,533
41,981
119,010
34,477
40.79%
Supplies & Maintenance
30,372
36,503
31,160
26,618
33,840
2,680
8.60%
Insurances
12,883
14,020
13,070
7,111
13,520
450
3.44%
Other Expenses
28,414
28,405
30,168
15,567
32,340
2,172
7.20%
Purchases for Resale
12,020
11,220
13,900
3,665
13,900
0
0.00%
Golf Course Total
171,362
184,709
172,831
94,943
212,610
39,779
23.02%
PROGRAM DESCRIPTION & OBJECTIVES:
The Golf Course provides a golfing opportunity for both residents and visitors to the City.
OPERATING COST ACTIVITIES:
Personal Services include the wages and employment taxes for the Golf Course.
Staff includes: Parks/Golf Supervisor (50%), Clubhouse Manager, Seasonal Golf Course Employees
Supplies & Maintenance include general operating supplies for the course and equipment reapirs and maintenance.
Insurances include the golf courses share of the City's general, liability, liquor, and auto insurance polices.
Other Expenses include utilities, golf cart rental, and advertising.
Purchase for Resale are items that are food, beverage, clothing and golf supplies that are sold in the clubhouse.
43
Personal Services
Professional Services
2019 General Fund Operating Budget
Departmental Summary
Special Services -Consulting & Police
43280
2016
Actual
26,784
96,234
2017
Actual
35,675
102,670
2018
Budget
40,750
55,000
Preliminary Budget - Expenditures
Special Services -Consulting & Police Total 123,018 138,345 95,750 56,099 125,750
PROGRAM DESCRIPTION & OBJECTIVES:
The Special Services Department provides a separate 'cost center' for tracking city -provided consulting and Police
special service details. Orono residentswho apply for land use variations are subject to be billed for any
additional staff, legal, and engineering time that is spent reviewing their application. Thesecharges are recorded
in this departmental budget, and the applicants are subsequently billed for this additional time. Orono
businesses or residentswho wish to contract with the city for Police security or traffic control are billed for the
officers time. The City's costs are recorded in this departmentaIbudget, and are offset by the revenues received
OPERATING COST ACTIVITIES (Reimbursed):
*Personal Services include Police Officer overtime wages for security work and/or traffic control.
*Professional Services include legal and engineering review expense for land use applications.
Dollar
2019
Y -T -D
Mgr
Jun 30, 2018
Recommd
36,654
40,750
19,445
85,000
Special Services -Consulting & Police Total 123,018 138,345 95,750 56,099 125,750
PROGRAM DESCRIPTION & OBJECTIVES:
The Special Services Department provides a separate 'cost center' for tracking city -provided consulting and Police
special service details. Orono residentswho apply for land use variations are subject to be billed for any
additional staff, legal, and engineering time that is spent reviewing their application. Thesecharges are recorded
in this departmental budget, and the applicants are subsequently billed for this additional time. Orono
businesses or residentswho wish to contract with the city for Police security or traffic control are billed for the
officers time. The City's costs are recorded in this departmentaIbudget, and are offset by the revenues received
OPERATING COST ACTIVITIES (Reimbursed):
*Personal Services include Police Officer overtime wages for security work and/or traffic control.
*Professional Services include legal and engineering review expense for land use applications.
Dollar
Increase
Increase
(Decrease)
Decrease
0
0.00
30,000
54.55%
30,000 31.33%
44
PROGRAM DESCRIPTION & OBJECTIVES:
The Special Projects & Contingencies Department includes funds allocated for planned projects or events that
benefit the entire city, and for any unforseen circumstances that produces additional expenses. This department
also provides for operating transfers to other funds.
OPERATING COST ACTIVITIES:
* Transfers are as follows:
Improvement and Equipment Outlay Fund
2014 Improvement Bond Debt Service Fund
255,000
*Contingency Items is an amount for unbudgeted and unforseen items that require action before the next budget cycle.
GENERAL FUND TOTAL 7.962.016 8.439.710 8.193.401 3.587.981 8.576.370
382,969 4.67%
45
Preliminary Budget -Expenditures
2019 General Fund Operating Budget
Departmental Summary
Special Projects-Contingencies
43290
2019
Dollar
%
2016 2017 2018
Y-T-D
Mgr
Increase
Increase
Actual Actual Budget
Jun 30, 2018
Recommd
(Decrease)
Decrease
Personal Services
0 0 0
0
0
0
N/A
Professional Services
0 408 0
0
0
0
N/A
Other Expenses
0 0 0
0
0
0
N/A
Capital & Transfers
865,000 927,281 380,000
0
400,000
20,000
5.26%
Contingency Items
8,004 57,924 0
0
100,000
100,000
N/A
Special Projects-Contingencies Total
873,004 985,613 380,000
0
500,000
120,000
31.58%
PROGRAM DESCRIPTION & OBJECTIVES:
The Special Projects & Contingencies Department includes funds allocated for planned projects or events that
benefit the entire city, and for any unforseen circumstances that produces additional expenses. This department
also provides for operating transfers to other funds.
OPERATING COST ACTIVITIES:
* Transfers are as follows:
Improvement and Equipment Outlay Fund
2014 Improvement Bond Debt Service Fund
255,000
*Contingency Items is an amount for unbudgeted and unforseen items that require action before the next budget cycle.
GENERAL FUND TOTAL 7.962.016 8.439.710 8.193.401 3.587.981 8.576.370
382,969 4.67%
45
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
A RESOLUTION TO ADOPT THE
PRELIMINARY 2019 GENERAL FUND BUDGET
BE IT RESOLVED, by the City Council of the City of Orono, County of
Hennepin, Minnesota that the preliminary 2019 General Fund budget is determined to be as
follows:
APPROPRIATED EXPENDITURES
General Government
ESTIMATED REVENUES
Taxes - General
$4,390,000
Licenses and Permits
496,750
Intergovernmental
270,220
Charges for Services
3,037,900
Fines and Forfeits
80,100
Interest Income
95,500
Recreation Fees
176,000
Miscellaneous
29,900
TOTAL
8 576 370
APPROPRIATED EXPENDITURES
General Government
$1,361,760
Public Safety
5,441,280
Street Maintenance
512,730
Parks and Recreation
430,850
Engineering - Unallocated
20,000
Reimbursable Expenditures
125,750
Special Projects and Contingency
100,000
Capital Outlay
184,000
Transfers to Other Funds
400,000
TOTAL
8 576 370
Adopted by the City Council of the City of Orono, Minnesota at a regular meeting
held September 24, 2018.
ATTEST:
Anna Carlson, City Clerk
Dennis Walsh, Mayor
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
AGENDA ITEM
Item No.: 10
Date: September 24, 2018
Item Description: Discontinuation of the LMCD Eurasian Water milfoil Harvesting
Program
Presenter: Dustin Rief, City Administrator Agenda City Administrator
Section:
1. Purpose: To present Orono's stance on the current LMCD Eurasian Water milfoil harvesting
program.
2. Background: The LMCD operates three paddlewheel harvesters on Lake Minnetonka. Residents and
business owners have noted an increase in weeds drifting into shore land areas after harvesters have been
in the area. LMCD admits the harvesters only collect about 80% of the foliage that is cut. The impact to
the shoreline areas has cost resident additional time and money to remove the weeds. The University of
Minnesota has found that harvesting of Eurasian water milfoil increase its rate and amount of growth. It
would be prudent of the LMCD to discontinue use to study alternative methods of treatment for this
program before moving forward.
3. Staff Recommendation: Staff recommends adopting the Resolution to request the Lake Minnetonka
Conservation District discontinue the Eurasian Water milfoil Harvesting Program.
COUNCIL ACTION REQUESTED
Motion to adopt the Resolution to request the Lake Minnetonka Conservation District discontinue the
Eurasian Water milfoil Harvesting Program.
Exhibits
Exhibit A. Resolution requesting the LMCD to discontinue the Eurasian Water milfoil Harvesting
Program
Prepared By: 5b)R
Reviewed By: -Sb)R
Approved By: -T)2
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
A RESOLUTION TO REQUEST THE
LAKE MINNETONKA CONSERVATION DISTRICT DISCONTINUE
THE EURASIAN WATERMILFOIL HARVESTING PROGRAM
WHEREAS, the City Council of the City or Orono, Minnesota which serves as an
advocate for the Orono residents along the Lake Minnetonka lakeshore; and
WHEREAS, the Lake Minnetonka Conservation District (LMCD) is a governmental
agency funded primarily by local property taxes; and
WHEREAS, the LMCD operates three paddlewheel harvesters to remove Eurasian
watermilfoil milfoil and other aquatic vegetation in select areas in Lake Minnetonka; and
WHEREAS, the LCMD acknowledges their harvesters only remove about eighty -
percent of the plants they cut; and
WHEREAS, the City of Orono City Council has heard complaints from lakeshore
owners and businesses that after the LMCD harvesters have been in the area, large amounts of
weeds wash up on their properties and in nearby lagoons, resulting in hundreds to thousands of
dollars of clean-up costs; and
WHEREAS, research published by the University of Minnesota found harvesting of
Eurasian watermilfoil increases its rate and amount of growth; and
WHEREAS, fragmentation due to harvesting contributes to the spread of Eurasian water
milfoil and other aquatic invasive species (AIS) such as flowering rush and starry stonewort; and
WHEREAS, the LMCD lake harvesting program is not operated in compliance with
Minnesota Rules which require the immediate and permanent remove the vegetation from the
water.
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Orono,
Minnesota finds the LMCD's Eurasian milfoil harvesting program no longer serves the best
interests of lakeshore residents and businesses and requests the program be immediately
discontinued; and
BE IT FURTHER RESOLVED, the LMCD evaluate other techniques to remove
vegetation which poses a nuisance to navigation in public areas of Lake Minnetonka for
implementation in 2019.
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO.
Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held
September 24, 2018.
ATTEST:
Anna Carlson, City Clerk Dennis Walsh, Mayor
Anna Carlson
From:
Dustin Rief
Sent:
Monday, September 24, 2018 9:59 AM
To:
Anna Carlson
Subject:
FW: LMCD
Attachments:
1994_UofM_MNDNR_Effects of Harvesting on Plant Communties Dominate (1).pdf, AIS
Programming Overview.pdf; Dear Ms. Schleuning.pdf; Harvesting impact on Flowering
Rush.pdf; Minnetonka Premovharvesting.pdf
Anna,
Please provide this as correspondence related to the LMCD item on tonight's agenda
Cordially,
Dustin I Rief
City Administrator
p
City of Orono
2750 Kelley Parkway
Orono, MN 55356
Phone: 952-249-4600
Fax: 952-249-4616
Email: drief ci.orono.mn.us
Web: http://www.ci.orono.mn.us/
From: GABRIELJABBOUR [mailto:GABRIEUABBOUR@msn.com]
Sent: Sunday, September 23, 2018 9:00 PM
To: vschleuning@lmcd.org; jaygreenfishing@yahoo.com
Cc: James Mcwd; swhite@minnehahacreek.org; rich anderson; tfrahm@mediacombb.net; Victoria Seals; Scott Zerby;
Lund, Keegan (DNR); Pierce, Ann M (DNR); Denny Walsh; Dustin Rief; glerud@ci.shorewood.mn.us
Subject: LMCD
09-23-2018
Dear Ms. Schleuning:
I attended the August 14th Orono Council meeting and was taken aback by the gross exaggeration and lack of
scientific understanding of many of your comments. I feel it is important to correct some of your statements
and provide information based on science and facts rather than on an institutional or emotional connection to a
program that has long outlived its usefulness.
The LMCD's position that weed harvesting may reduce toxic blue green algae blooms is an overstatement and
is not supported by science. While research indicates regular plant harvesting may reduce phosphorous in
small, shallow lakes, a study completed in 2004 to determine the quantity of phosphorus removed from Lake
Minnetonka by the LMCD's harvesting program, written by John Barton, at the time, the Natural Resource
Director of the Three River's Park District, found it only removes about 2-4 percent of the annual phosphorous
load into Lake Minnetonka. Since milfoil and other rooted aquatic plants get their nutrients from lake sediment,
the amount of nutrients removed by the harvesting program is negligible and has an infinitesimal impact, if any,
on the growth of blue green algae in Lake Minnetonka.
The LMCD's position that the harvesting program reduces the rate and amount of Eurasian water milfoil in
Lake Minnetonka is false. Scientific research indicates just the opposite. A study published in the Journal of
Aquatic Plant Management on the "Effects of Harvesting on Plant Communities Dominated by Eurasian
Watermilfoil in Lake Minnetonka, MY (attached) found that, "harvested plots had significantly higher relative
growth rates over the remaining field season than did reference areas. " Furthermore, one of the primary ways
Eurasian water milfoil and other aquatic invasive spread is through fragmentation. Since the harvesters are
unable to collect all of the plant fragments it creates, the LMCD harvesting program may unknowingly spread
starry stonewort, hydrilla, and other invasive species, many of which require trained aquatic plant specialist to
identify. The harvesting program may also be contributing to the spread of flowering rush in Lake Minnetonka,
an invasive plant that chokes out waterways and which is spreading across Lake Minnetonka. The Pelican
River Watershed District discontinued its weed harvesting program in 2000 and emphatically states,
"Mechanical harvesting WILL NOT WORK FOR CONTROL and CONTRIBUES TO THE SPREAD and
INCREASE IN PLANT DENSITY/POPULATIONS of flowering rush." (See attached).
Minnesota Rules Chapter 6280.0350, Chapter Subp. 3. Requires that "a person who mechanically controls aquatic plants
in a public water must immediately and permanently remove the vegetation from the water and dispose of it above the
ordinary high water level." While the LMCD disputes residents' concerns that plant fragments wash up on their shores
after harvesters have been in their bays, the LMCD has acknowledged publically the harvesters only pick up about 80
percent of what they cut. The LMCD is knowingly in violation of state rules, has compromised their DNR permit, and
may be in danger of personal and class action lawsuits to recover damages from residents and businesses who have
spent thousands of dollars to clean their beaches and marinas after harvesters have been near their property.
The LMCD indicates it is partnering with other agencies researching AIS in Lake Minnetonka, yet the primary
agencies involved conducting (Minnehaha Creek Watershed District, University of Minnesota, and USGS) does
not list the LMCD as a partner (attached). It is not even clear if the LMCD is interested in AIS
research. Neither staff nor representatives from the LMCD were present on September 12, 2018 at the
Minnesota Aquatic Invasive Species Research Center's showcase of AIS research underway in Minnesota.
The LMCD's disregard for state law is inexcusable and their use of hyperbole, lack of sound scientific facts,
and misleading claims about the harvesting program and AIS research minimizes the work of our lake
communities, natural resource agencies, and residents who have invested millions of private and public funds to
protect Lake Minnetonka. I no longer feel the LMCD is a credible or trustworthy organization. The LMCD's
weed harvesting program has become unmanageable, and creates more problems than it solves, is a financial
liability to LMCD tax payers.
Sincerely,
Gabriel Jabbour, Tonka Bay Marina
CC. Jay Green, President LMCD Board
City of Orono
City of Shorewood
Sherri White, President, Minnehaha Creek Watershed District
Minnesota Department of Natural Resources
Tom Frahm, President, Lake Minnetonka Association
Rich Anderson,
Sent from Outlook
Phosphorus Removal by Plant Harvesting on Lake Minnetonka
October 22, 2004
John M. Barten
Three Rivers Park District
C.I Usersl GabriellDownloadsIMinnetonka Premovharvesting.doc p. 1 of 6
Phosphorus Removal by Plant Harvesting on Lake Minnetonka October 22, 2004
John M. Barten, Three Rivers Park District
Phosphorus Removal by Plant Harvesting on Lake Minnetonka
Introduction
In 1986, the exotic plant Myriophyllum spicatum (Eurasian watermilfoil) was discovered
in Lake Minnetonka. The initial discovery of the plant was followed almost immediately
by nuisance growth that impeded recreational boating in many areas of the lake. In
response to these concerns, the Lake Minnetonka Conservation District initiated a plant
harvesting program on the lake to minimize impacts to boating.
Annually, the LMCD program harvests between 400 and 1000 acres of the lake, and
removes approximately 200 truckloads of plants. The annual removal of large quantities
of plants from the lake has the potential to remove significant amounts of phosphorus
from the lake and improve water quality. Previous studies, primarily in Wisconsin,
found that aquatic plants are approximately 0.2 percent phosphorus by dry weight.
Unfortunately, the dry weight of plant material removed from Lake Minnetonka was
unknown, and it was thus very difficult to estimate the quantity of phosphorus removed
from the lake. Estimates of phosphorus removal from the lake completed by the
Minnehaha Creek Watershed District ranged from 2000 to 20,000 pounds annually.
In an effort to accurately quantify the actual removal of phosphorus from the lake, the
LMCD initiated a study during the 2004 -harvesting season. Representative truckloads of
harvested plant material were weighed, the plants dried and then analyzed for phosphorus
content. The study determined the ratio of dry to wet plant weight.
Project Objectives
The objective of the study project was to determine the quantity of phosphorus removed
from Lake Minnetonka by the LMCD milfoil-harvesting program. A major component
of the determination was to calculate the ratio of dry to wet plant weight in truckloads of
material removed from the lake.
Methods
The mass of harvested plant material in a representative sample of truckloads was
obtained by weighing two truckloads of material each week during the harvesting season.
Trucks were weighed on a truck scale at a bituminous mixing facility near Lake
Minnetonka. Prior to beginning the study, the truck was weighed empty with a full tank
of fuel. The volume of fuel in the tank during each subsequent weighing was measured
from the fuel guage. The fuel weight was then estimated assuming 7.1 -lbs/ gallon for
diesel fuel. Typically, the final load of the day was selected for sampling to maintain the
operational efficiency of the harvesting program.
C.IllserslGabriellDownloadslMinnetonkaPremovharvesting.doc p. 2 of 6
Phosphorus Removal by Plant Harvesting on Lake Minnetonka October 22, 2004
John M. Barten, Three Rivers Park District
The weighed plant loads were transported to the Three Rivers Park District Gale Woods
Park and dumped on a composting slab. Representative sub -samples were collected from
the top, middle and bottom of each plant pile immediately after dumping, and mixed.
The dominant plant species in each truckload were identified. The plant sample was
placed in a plastic bag and weighed to determine the wet weight, transported back to the
Park District laboratory and allowed to air dry. The air-dried material was then oven
dried to a constant temperature of 105 C, and weighed.
Sub -samples of the oven dried plants were taken, ground up, and digested. The
phosphorus concentration of the dried plant material was determined by the ascorbic acid
method, (Standard Methods, 18th Edition). Duplicate analyses were performed on all
collected samples.
Results and Discussion
Sample collection began on June 29, 2004. Two samples per week, one on Tuesday and
one on Thursday, were collected for the following seven weeks. Typically, the final
truck load of the day was weighed, and the plants delivered to Gale Woods Park. A total
of 14 truckloads of plants were weighed and sampled.
There was considerable variability in the weight of plant material in the trucks. The plant
loads ranged in weight from 6,200 to 14,118 pounds, with an average of 10,002
pounds/truck. Some of the variability was undoubtedly due to the load being the last of
the day. Although the truck operator attempted to fill the truck completely, it was not
possible to control the plant mass on each harvester at the end of the day. The time
between unloading the final harvester load onto the truck and arrival at the weigh station
was fairly consistent. Thus, water loss from the plants was also consistent for each
harvester load.
The percent dry weight of the plant material ranged from 9.7 to 14.3 percent, with an
average of 11.8 percent. This is similar to wet to dry weight ratios for aquatic plants
reported by Burton, King and Ervin, 1979. Loads containing mainly EWM tended to be
very similar in percent of wet to dry weight. Samples with significant amounts of coon
tail, however, tended to have a lower wet to dry weight ratio, and samples with mainly
niads's or pondweeds tended to have a higher percent of dry weight (Table 1).
Only 11 of the 14 samples were oven dried and analyzed for phosphorus concentration.
Two of the samples developed a significant growth of a fungus during the air -drying
process and were discarded. One sample, collected by staff from Gale Woods, was too
large, and a stable oven -dried weight could not be obtained. This sample was also
discarded.
The percent of phosphorus per gram of dry weight of 11 samples ranged from 0.11 to
0.41, with an average of 0.23 percent. The average is comparable to the value reported
by Carpenter and Adams for EWM from Wisconsin lakes, and by Burton, King and
Ervin, 1979. Differences in the percent of phosphorus in plant tissue (dry weight) are
C.I Usersl GabriellDownloadslMinnetonka Premovharvesting.doc p. 3 of 6
Phosphorus Removal by Plant Harvesting on Lake Minnetonka
John M. Barten, Three Rivers Park District
October 22, 2004
also likely due to plant species differences. The two samples containing more than 50%
coontail had an average phosphorus percent of 0.39% (dry weight). Conversely, samples
containing mainly narrow leaf pondweed were 0.15 % phosphorus (dry weight).
Table 1. Plant Species Composition
Sample #
Date
AG
(%) Plant Composition
CT =
Coontail
Plants (lbs)
MF
CT
NF
CH
PZ
EL
VA
PT
AG
ZD
PC
NL
1
8/3/04
11608.75
80
20
2
8/10/04
9923.75
95
5
3
7/27/04
10917.5
>5
>5
60
30
5
4
8/12/04
14117.5
40
10
50
5
7/22/04
7717.5
60
<5
30
<5
<5
6
7/7/04
9381.25
5
90
<5
<5
7
6/29/04
6200
99
8
7/20/04
10195
80
5
15
9
7/18/04
8340
30
50
10
5
5
10
7/29/04
9220
60
25
5
5
5
11
7/13/04
12395
80
5
10
5
MF
= Milfoil
AG
= Algae
CT =
Coontail
PZ=P.
= Z.
Zosteriformis
CH
=
Chara
EL =
Elodea
VA
= V. Americana
PT =
Potamageton sp.
NF
= N. Flexilis
ZD
= Z.
Dubia
PC
= P. Crispus
NL = Narrow Leaf Pondweed
C.IUserslGabriellDownloadslMinnetonkaPremovharvesting.doc p. 4 of 6
Phosphorus Removal by Plant Harvesting on Lake Minnetonka October 22, 2004
John M. Barten, Three Rivers Park District
Table 2. Plant weight and percent phosphorus.
Average 10002 11.81 0.232 2.642
The amount of phosphorus in an average truckload of plants harvested from Lake
Minnetonka was calculated at 2.6 pounds. In 2004, 196 truckloads of plants were
removed from the lake. Thus, approximately 510 pounds of phosphorus were removed
from the lake by the harvesting program. The minimum and maximum pounds of
phosphorus removed from the lake using the largest and smallest truckloads was
calculated as 333 and 757 pounds/year respectively.
The Minnehaha Creek Watershed District estimates an annual phosphorus inflow to Lake
Minnetonka of approximately 20,000 pounds. The harvesting program thus removes
between 2 and 4 percent of the annual phosphorus load to the lake. The annual cost of
the harvesting program is estimated at $104,000. The estimated removal cost of
phosphorus with the harvesting program averages $204 per pound, significantly less than
removal rates for most watershed BMPs. For instance, the estimated phosphorus
removal cost of a street sweeping program is $300/ pound, and for many detention ponds
is $1,000 per pound.
Although the harvesting program removes only three percent of the annual phosphorus
load to Lake Minnetonka, the value of that removal can be viewed in terms of the
difficulty of removal of phosphorus from stormwater. For instance, it would require the
installation of 1500 rain gardens in the watershed to remove a comparable amount of
C. I Usersl GabriellDownloadslMinnetonka Premovharvesting.doc p. 5 of 6
Truck
Fuel
Plant
% Dry
%P/ Lbs.
Weight
wt.
dry P/truck
Sample
Date
Weight
(lbs.)
Weight load
1
8/3/04
27580
7/8
11609
10.3
0.161
1.930
2
8/10/04
25540
3/8
9924
10.4
0.218
2.250
3
7/27/04
26800
3/4
10918
14.0
0.195
2.980
4
8/12/04
30000
3/4
14118
14.
0.154
3.120
5
7/22/04
23600
3/4
7718
13.7
0.163
1.720
6
7/7/04
24820
1/8
9381
9.7
0.388
3.530
7
6/29/04
22260
Full
6200
10.0
0.228
1.410
8
7/20/04
25900
1/2
10195
13.1
0.285
3.810
9
7/18/04
24400
Full
8340
11.6
0.370
3.560
10
7/29/04
25280
Full
9220
12.6
0.117
1.330
11
7/13/04
28100
1/2
12395
10.1
0.273
3.420
Average 10002 11.81 0.232 2.642
The amount of phosphorus in an average truckload of plants harvested from Lake
Minnetonka was calculated at 2.6 pounds. In 2004, 196 truckloads of plants were
removed from the lake. Thus, approximately 510 pounds of phosphorus were removed
from the lake by the harvesting program. The minimum and maximum pounds of
phosphorus removed from the lake using the largest and smallest truckloads was
calculated as 333 and 757 pounds/year respectively.
The Minnehaha Creek Watershed District estimates an annual phosphorus inflow to Lake
Minnetonka of approximately 20,000 pounds. The harvesting program thus removes
between 2 and 4 percent of the annual phosphorus load to the lake. The annual cost of
the harvesting program is estimated at $104,000. The estimated removal cost of
phosphorus with the harvesting program averages $204 per pound, significantly less than
removal rates for most watershed BMPs. For instance, the estimated phosphorus
removal cost of a street sweeping program is $300/ pound, and for many detention ponds
is $1,000 per pound.
Although the harvesting program removes only three percent of the annual phosphorus
load to Lake Minnetonka, the value of that removal can be viewed in terms of the
difficulty of removal of phosphorus from stormwater. For instance, it would require the
installation of 1500 rain gardens in the watershed to remove a comparable amount of
C. I Usersl GabriellDownloadslMinnetonka Premovharvesting.doc p. 5 of 6
Phosphorus Removal by Plant Harvesting on Lake Minnetonka October 22, 2004
John M. Barten, Three Rivers Park District
phosphorus. It would require the construction of a 4.5 acre-foot NURP pond treating
stormwater runoff from approximately 700 acres of residential area to achieve a
comparable phosphorus reduction. Viewed in this manner, the amount of phosphorus
removed by the milfoil harvesting program is significant.
The effect of the phosphorus removal by the LMCD harvesting program on the water
quality of Lake Minnetonka is more difficult to estimate. Previous studies have shown
that, in the short term, removal of phosphorus through plant harvesting is not a viable
water quality improvement technique. Generally, plants obtain phosphorus and other
nutrients from lake sediments. Therefore, removal of plants does not necessarily remove
phosphorus from the water column. However, the long term effect of annual plant
removal on a large scale on water column phosphorus concentrations has not been
determined. Theoretically, annual plant harvesting in the same area for an extended time
period could mine phosphorus from the sediments and increase their ability to adsorb
phosphorus from the water column. Future data from the ongoing monitoring program
should be analyzed to determine if phosphorus reductions in bays with extensive
harvesting are occurring.
C.I Usersl GabriellDownloadslMinnetonka Premovharvesting.doc p. 6 of 6
MINNEHAHA (CREEK
QUALITY OF WATER
WATERSHED DISTRICT
QUALITY OF LIFE
Aquatic Invasive Species Programming Overview
Minnehaha Creek Watershed District
August 24, 2018
Purpose
This document provides an overview of MCWD's approach to managing aquatic invasive species.
MCWD's Vision & Mission
Vision: A landscape of vibrant communities where the natural and built environments in balance create
value and enjoyment.
Mission: We collaborate with public and private partners to protect and improve land and water for
current and future generations.
To reach our goals, we join with public and private partners to understand the natural resource needs
and our partners' goals and plans for the landscape. We then work together to identify and implement
opportunities to align our investment for mutual benefit.
In pursuing these partnerships, we use the following approaches:
Focusing in areas of high need and opportunity to achieve significant, measurable
improvements
Remaining responsive to needs and opportunities watershed -wide
This approach allows us to remain focused for greater effectiveness while maintaining the flexibility to
respond to opportunities created through land use change.
MCWD's Approach to AIS Management
The District approaches AIS management through its Issues — Drivers — Strategy Model. We identify
natural resource issues within the District through the areas of water quality, water quantity, and
ecological integrity. Through data collection and analysis, we identify the driving forces (stressors) that
are causing changes to biological communities or physical structure. Management strategies are then
identified that correlate directly to the drivers of the subwatershed system. These strategies cover both
the short and long-term, and guide the identification and prioritization of individual implementation
efforts.
The State of Minnesota defines invasive species as species that are not native to Minnesota and cause
economic or environmental harm or harm to human health. A number of invasive species are present
within MCWD including Common Carp, Curlyleaf Pondweed, Eurasian Watermilfoil, Zebra Mussels and
Flowering Rush. AIS are a global issue, and as a regional water resource agency responsible for
managing and protecting the water resources of the Minnehaha Creek Watershed. The District utilizes a
multi -pronged approach to address AIS that focuses and prioritizes efforts while leveraging scarce
resources through collaborative public and private partnerships. Our approach includes the following:
We collaborate with public and private partners to protect and improve land and water for current and future generations.
15320 Minnetonka Boulevard, Minnetonka, MN 55345 • (952) 471-0590 • Fax: (952) 471-0682 • www.minnehahacreek.org
Lead or direct where AIS intersect with larger regional focused efforts to address resource goals
in ways that integrate with land use.
Support AIS research, using the watershed as a living lab where outside research dollars can be
focused.
Support state, regional and local efforts of our partners who play a critical role in AIS prevention,
education and management.
Summary of AIS Programming
Management & Control of AIS
Six Mile Creek — Halsted Bay Subwatershed Habitat Restoration Project (Ongoing)
Received a $567,000 grant from the Lessard Sams Outdoor Heritage Council to restore 2,488
acres of in -lake habitat by managing common carp across 14 connected deep and shallow lakes.
Invasive carp management is part of a multi -prong strategy to address water quality
impairments across multiple lakes and Halsted Bay, which is the most degraded bay on Lake
Minnetonka. The goal of this effort is to improve water quality, aquatic habitat, and waterfowl
habitat. Our approach is based on a 3 -year assessment (2014 — 2017) of common carp in the
system with renowned carp researcher Dr. Peter Sorensen at the University of Minnesota.
Partners Include: Laketown Township, City of Minnetrista, City of St. Bonifacius, City of Victoria,
City of Waconia, Carver County, Hennepin County, Three Rivers Park District, Minnesota DNR,
Lessard -Sams Outdoor Heritage Council, University of Minnesota.
Research Partnerships
Influencing research direction
MCWD staff serve on the MN AIS Research Center's (MAISRC) technical committee, which is
made up of scientists from academia and governmental agencies to advise on scientific and
technical matters, including which species to research. MAISRC assess its research needs every
two years by evaluating the highest priority research questions. These priorities are included in
an annual competitive RFP process to address Minnesota's greatest research needs to prevent,
control, and manage AIS. Research projects funded through these grants provide the District
and its partners a better understanding of AIS impacts, prevention methods, and control
options. By participating on this committee MCWD is able to stay on the front line of AIS
research and provide its technical expertise to ensure research questions are being formulated
to benefit MCWD and water resource managers statewide.
Zebra Mussel Research
Zebra mussels are one of the most widespread invasive freshwater animals in the world. They can filter
enormous quantities of microscopic algae and alter energy flow through aquatic ecosystems — with
potential impacts on fish populations — and they smother and cause extinctions of native bivalve
mollusks. Recreationally, they can cause problems for lakeshore residents and recreationists with their
ability to attach to hard surfaces and their sharp shells which can cut swimmer's feet.
MCWD has provided local assistance and project coordination to facilitate third party research that may
assist MCWD or its partners in identifying technically feasible control measures.
We collaborate with public and private partners to protect and improve land and water for current and future generations.
15320 Minnetonka Boulevard, Minnetonka, MN 55345 • (952) 471-0590 • Fax: (952) 471-0682 • www.minnehahacreek.org
USGS Zequanox Study (2013-2014)
Collaborated with USGS as they tested a new control product, Zequanox, for zebra mussel
control in enclosures located in Robinsons Bay of Lake Minnetonka. MCWD provided local
assistance in project coordination and execution as well as use of our laboratory facility. Tonka
Bay Marina provided local assistance with the use of their facility and equipment to execute the
project. The goal of this study was to assess the efficacy of Zequanox for controlling zebra
mussels in lake environments and evaluate the use of Zequanox for open -water application.
Lake Minnetonka Zebra Mussel Study (2011 — Present)
Since the discovery of zebra mussels in Lake Minnetonka in 2010, the District has been
monitoring the population of zebra mussels and water quality in the lake by examining the
interactions between zebra mussels and lake water quality. Seven years into the study, there
have been a number of valuable findings. Existing water quality conditions, especially the
abundance and type of algae in an area, appear to have a direct impact on whether or not zebra
mussels thrive. Significant changes in water clarity and algal abundance have also been
observed. This detailed data on how zebra mussels spread in different types of lake conditions
will be valuable for predicting the severity of infestations in lakes across the state, and the
impacts they may have on water quality.
Zebra Mussel Veliger Control Study (2016-2017)
MCWD received a $24,000 Hennepin County AIS grant and partnered with MAISRC to study the
efficacy of low doses of a copper -based pesticide to control zebra mussel veligers. In 2017,
MAISRC received a follow-up grant from Hennepin County to continue the research, with
MCWD's assistance. The goal of the study was to evaluate if very low doses of a copper -based
pesticide could effectively control zebra mussel veligers at rates much lower than adults.
Strategic management of zebra mussel veilgers could potentially suppress zebra mussel
populations over time in small waterbodies or isolated bays, providing both a management and
prevention tool.
USGS Zebra Mussel Control Study (2016-2017)
Partnered with the USGS to examine the effectiveness of different pesticides for zebra mussel
control at varying water temperatures and concentrations. As MCWD and its partners
conducted the Christmas Lake rapid response to zebra mussels, it was evident there were a lot
of data gaps on product effectiveness for zebra mussel control that would greatly inform future
control options for water resource managers. This study evaluated multiple pesticides at
varying concentrations and temperatures, and provides managers with data to make more
informed decisions when choosing control products for zebra mussel control. This work directly
informed the rapid response to zebra mussels in Lake Minnewashta.
Invasive Plant Research
Invasive plants generally can cause ecological harm by outcompeting beneficial native plants, creating
dense matted stands at the water's surface that can provide for poor habitat for aquatic life, and can
provide a nuisance for recreation.
Hybrid Milfoil Pilot Study (2015)
Hybrid milfoil, a cross between the native and invasive milfoil, is known to exist but little is
understood about how invasive it may be compared to Eurasian Watermilfoil, or if it is more
difficult to control. MCWD received a $15,417 Hennepin County AIS grant and partnered with
We collaborate with public and private partners to protect and improve land and water for current and future generations.
15320 Minnetonka Boulevard, Minnetonka, MN 55345 • (952) 471-0590 • Fax: (952) 471-0682 • www.minnehahacreek.org
researchers from the U of M and Montana State University to provide a preliminary
characterization of hybrid milfoil in Lake Minnetonka and Christmas Lake, and examine how
milfoil genetics may relate to herbicide treatments and biological control efficacy. This was a
pilot study, with a goal to inform management and devise more detailed studies that will
improve control strategies. Work occurred in St. Albans Bay, Grays Bay and North Arm Bay of
Lake Minnetonka, as well as Christmas Lake.
Hybrid Milfoil Study — Year 2 (2016)
MCWD received a $20,000 Hennepin County AIS grant to continue the Hybrid Milfoil study with
researchers from the U of M and Montana State University. This study expanded on data
collected from year one. Data from year one showed promising information to understand the
occurrence and distribution of different native and invasive milfoil genotypes in Lake
Minnetonka and Christmas Lake.
Supporting Local Partners
AIS Early Detection (2011 —present)
Early detection of AIS can provide for an opportunity to manage and control AIS species before
they become widespread and established in a waterbody, at which point management and
control can become costly, and the chances of spread from the lake increase. MCWD developed
protocols and conducted early detection monitoring to look for new AIS in waterbodies across
the District. The protocols developed served as a model for our partners to conduct early
detection monitoring through their staff and/or volunteers. MCWD also developed a volunteer
early detection guide book that provided simple monitoring instructions and photo ID of
different AIS. The guide book was widely popular with both our partners within the District, and
agencies statewide.
Christmas Lake Rapid Response (2014-2015)
Through routine early detection monitoring, MCWD staff discovered zebra mussels at the
Christmas Lake boat launch. With the infestation appearing to be contained to the boat access
area of the lake, MCWD partnered with MN DNR, City of Shorewood, Christmas Lake
Homeowners Association, MN AIS Research Center and Blue Water Science to rapidly respond
to the infestation. The partners conducted a two-year rapid response effort to attempt
eradication of the zebra mussels. Eradication did not occur, but many lessons were learned that
would inform future rapid response efforts.
Lake Minnewashta Rapid Response (2016-2017)
Through routine early detection monitoring, MCWD staff discovered zebra mussels at the Lake
Minnewashta boat launch. The infestation again appeared to be contained to an enclosed bay
near the public access. MCWD partnered with Carver County, MN DNR, and Lake Minnewashta
Preservation Association to rapidly respond to the infestation and treat the largest area yet (29
acres) to be treated for zebra mussels in Minnesota. Lessons learned from Christmas Lake were
applied to Lake Minnewashta. Control of zebra mussels within the treatment areas appeared to
be successful, however, by 2018 zebra mussels were found in the main area of the lake. The
response efforts in Christmas Lake and Lake Minnewashta show the difficulty of containing and
managing zebra mussels.
Lake Harriet zebra mussel search (2017)
We collaborate with public and private partners to protect and improve land and water for current and future generations.
15320 Minnetonka Boulevard, Minnetonka, MN 55345 • (952) 471-0590 • Fax: (952) 471-0682 • www.minnehahacreek.org
Minneapolis Park and Recreation Board (MPRB) discovered zebra mussels in Lake Harriet in
2017. MCWD staff provided assistance in survey efforts to determine the extent of the
infestation, along with MPRB staff, MN DNR, and Blue Water Science. Only one zebra mussel
was found, and monitoring continues.
AIS Watercraft Inspection Cost -Share Partnerships (2011— Present)
Watercraft inspections are a primary AIS prevention tool utilized by several of our partners.
While prevention and education are often the goal, results over the years show that preventing
the spread of AIS is challenging, but slowing the spread is possible. MCWD shares the cost of
watercraft inspections conducted by our partners. These funds helped shape our partners
watercraft inspection programs, providing funding to expand hours of inspections, and allowed
our partners time to build their capacity to manage the programs internally over several years.
MCWD has begun to reduce its cost -share portion from 50% of program cost to 36% in 2018 as
MCWD shifts its resources towards high impact capital projects that provide greater immediate
natural resource improvements, such as the Six Mile Creek— Halsted Bay Subwatershed Habitat
Restoration Project that will restore 2,488 acres of in -lake habitat by controlling common carp.
Technical support and guidance
MCWD staff provides technical expertise to support our partners in many areas, including AIS.
Conclusion
In summary, to achieve our goals, the District joins with public and private partners to understand the
natural resource needs and our partners' goals and plans for the landscape. We then work together to
identify and implement opportunities to align our investment for mutual benefit. To remain effective,
the District focuses its limited resources in areas of high need and opportunity to achieve significant and
measurable water resource improvements, while also remaining responsive to needs and opportunities
watershed -wide.
As a regional water resource agency responsible for managing and protecting the water resources of the
Minnehaha Creek Watershed, the District utilizes a multi -pronged approach to address AIS that focuses
and prioritizes efforts while leveraging scarce resources through collaborative public and private
partnerships. The AIS projects described above outline our strategic approach of leading or directing
where AIS intersect with larger regional focused efforts to address resource goals in ways that integrate
with land use, our continued support for AIS research, using the watershed as a living lab where outside
research dollars can be focused, and supporting our state, regional and local partners' efforts which play
a critical role in AIS prevention, education and management.
We collaborate with public and private partners to protect and improve land and water for current and future generations.
15320 Minnetonka Boulevard, Minnetonka, MN 55345 • (952) 471-0590 • Fax: (952) 471-0682 • www.minnehahacreek.org
09-23-2018
Dear Ms. Schleuning:
I attended the August 14th Orono Council meeting and was taken aback by the gross exaggeration and
lack of scientific understanding of many of your comments. I feel it is important to correct some of your
statements and provide information based on science and facts rather than on an institutional or
emotional connection to a program that has long outlived its usefulness.
The LMCD's position that weed harvesting may reduce toxic blue green algae blooms is an
overstatement and is not supported by science. While research indicates regular plant harvesting may
reduce phosphorous in small, shallow lakes, a study completed in 2004 to determine the quantity of
phosphorus removed from Lake Minnetonka by the LMCD's harvesting program, written by John Barton,
at the time, the Natural Resource Director of the Three River's Park District, found it only removes about
2-4 percent of the annual phosphorous load into Lake Minnetonka. Since milfoil and other rooted
aquatic plants get their nutrients from lake sediment, the amount of nutrients removed by the
harvesting program is negligible and has an infinitesimal impact, if any, on the growth of blue green
algae in Lake Minnetonka.
The LMCD's position that the harvesting program reduces the rate and amount of Eurasian water milfoil
in Lake Minnetonka is false. Scientific research indicates just the opposite. A study published in the
Journal of Aquatic Plant Management on the "Effects of Harvesting on Plant Communities Dominated by
Eurasian Watermilfoil in Lake Minnetonka, MN' (attached) found that, "harvested plots had significantly
higher relative growth rates over the remaining field season than did reference areas." Furthermore,
one of the primary ways Eurasian water milfoil and other aquatic invasive spread is through
fragmentation. Since the harvesters are unable to collect all of the plant fragments it creates, the LMCD
harvesting program may unknowingly spread starry stonewort, hydrilla, and other invasive species,
many of which require trained aquatic plant specialist to identify. The harvesting program may also be
contributing to the spread of flowering rush in Lake Minnetonka, an invasive plant that chokes out
waterways and which is spreading across Lake Minnetonka. The Pelican River Watershed District
discontinued its weed harvesting program in 2000 and emphatically states, "Mechanical harvesting WILL
NOT WORK FOR CONTROL and CONTRIBUES TO THE SPREAD and INCREASE IN PLANT
DENSITY/POPULATIONS of flowering rush." (See attached).
Minnesota Rules Chapter 6280.0350, Chapter Subp. 3. Requires that "a person who mechanically
controls aquatic plants in a public water must immediately and permanently remove the vegetation
from the water and dispose of it above the ordinary high water level." While the LMCD disputes
residents' concerns that plant fragments wash up on their shores after harvesters have been in their
bays, the LMCD has acknowledged publically the harvesters only pick up about 80 percent of what they
cut. The LMCD is knowingly in violation of state rules, has compromised their DNR permit, and may be
in danger of personal and class action lawsuits to recover damages from residents and businesses who
have spent thousands of dollars to clean their beaches and marinas after harvesters have been near
their property.
The LMCD indicates it is partnering with other agencies researching AIS in Lake Minnetonka, yet the
primary agencies involved conducting (Minnehaha Creek Watershed District, University of Minnesota,
and USGS) does not list the LMCD as a partner (attached). It is not even clear if the LMCD is interested
in AIS research. Neither staff nor representatives from the LMCD were present on September 12, 2018
at the Minnesota Aquatic Invasive Species Research Center's showcase of AIS research underway in
Minnesota.
The LMCD's disregard for state law is inexcusable and their use of hyperbole, lack of sound scientific
facts, and misleading claims about the harvesting program and AIS research minimizes the work of our
lake communities, natural resource agencies, and residents who have invested millions of private and
public funds to protect Lake Minnetonka. I no longer feel the LMCD is a credible or trustworthy
organization. The LMCD's weed harvesting program has become unmanageable, and creates more
problems than it solves, is a financial liability to LMCD tax payers.
Sincerely,
Gabriel Jabbour, Tonka Bay Marina
CC. Jay Green, President LMCD Board
City of Orono
City of Shorewood
Sherri White, President, Minnehaha Creek Watershed District
Keegen Lund,Minnesota Department of Natural Resources
Tom Frahm, President, Lake Minnetonka Association
Rich Anderson,
PEhCAN RIVEN
watersh�dcristrict
September 21, 2018
Gabriel Jabbour
i onka Bay Marina
RE: Flowering Rash – Detroit Cakes, mN chain of Cakes
Dear Mr. Jabbour:
211 Holmes Street West, Suite 201
Detroit LaRes, PIN -sb5U1
(218) 846-0436
www.piwd.org
Per your recent inquiry regarding tfie use of mechanical harvesting for control of Flowering rush, I will emphatically state,
"Mechanical Harvesting WILL NOT WORK FOR CONTKOL and CONTRIBUTES 10 1 Rt 5PREAu and INCREA5E OF P1AIQ i DEM51 i y/
POPUGC i IONb of Flowering Rusfi". This statement is supported by peer-reviewed, published research. The District was
unsuccessful in controlling Flowering rush using mechanical harvesters on three general develuNmCnt lakes, including a une-mile
pa6lic Beacfi area on Detroit CaKe. Basea upon research tindings, tfie uistriLt sold its three mechanical harvesters and currently
uses herbicides to manage Flowering rush and Curly leaf Nondweed.
In 19/6, a Flowering rusfi intestation was first documented in Curfman Lake (Becker County, MN) and spread through the Pelican
River chain inty Uciruit, IDluskrat, Sallie, IDIElissa, Plill Pond, and Bink lakes. By the mid-lygu's, Flowering rash reached nuisance
conditions in the near sfiore areas and the first Flowering rush management efforts included hand -digging, deflowering, and
limited chemical treatments- all failed tv curb the spread. Ouri, ig this time, the Pelican River watershed District, a local unit of
guvernment, was petitioned by its citizens to set up projects, funded by assessments, to control aquatic plants on three lakes.
i he District purLha�ed three mechanical harvester s and began To use mechanical harvesting as the principal management tout for
controlling Flowering rush. However, by 2000, it became evident the use of mechanical harvesting was contributing towards the
spread of Flowerinx rash.
With only a few lakes in MN recreationally affected by Flowering rush, little was known about the biology, ecological impacts, yr
effELtive control methods. Frostrated with the lack of research or knowledge base to effectively i-ontrul Flowering rusfi, the
District reached out to various agencies and institutions to begin a 10 -year coordinated applied science research effort to
anderstand the biology and eculugy of Flower ing rush, and built upon this knowledge base to further develop effective fier6iciae
control measures.
i ne District contracted witfi Mississippi -state Oniversity, LunLurdia College, and the Army corps of Engineers to conduct this
multi-year research effort.
1. Phenology and Eiulugy study – vast majority of FR density is from shoreline to b ft water aeptfi (targeted herbicide
application area); Flowering rush is mostly below ground (root rhizome) unlike other AIS plants, therefore mechanical
Rarvesting will nut work and management efforts need to target Below ground Biomass redaction using herbicides. In
addition, mechanical harvesting7hand pulling was contributing to the spread and increases in plant density because of its
mode of reproduction.
2. Herbicide Mesocosm Study – Diquat and Endothall are promising herbicides.
3. In lake Field trial —Diquat is effective, not endothall.
4. Farther in -lake stadies—twice a year regimen of diyuat (injected into the water column) with first treatment in late Jane/
early July followed by a second treatment in late July/early August for a 3-5 year timeframe (95-99% below ground biomass
redur-tion).
5. Bulrush and Flowering rush mixed stand study – Can safely treat mixed stands of Bulrush and Flowering rush by injecting
Diquat into the water column, applying same methods and tinning as the in -lake study resuits. FKwD Ras treated 65 acres
using this method.
6. Adaptive Management long Term Control Strategy— After 3-5 years of treatment, implemented adaptive management –
twice year, once, or no application treatments in plotted areas depending upon, percentage of r egrowth. i wice-year herbicide
applicatiuns result in aensity reauLtions; one application results in maintaining torrent density (sparse).
Otho lakes have utilized our ,Cscarch and ayplication technigoes and replicated Fluwering rmn aemity reauction -Archibald
Cake, Wisconsin. Furthermore, mechanical harvesting can spread other AIS plant species by fragmentation (Eurasian wafer
milfoil, starry sionewurt, hydr llla) which contribote to the Spread and density increases.
MANAGEMENT TIMELINE FOR FLOWERING RUSH
As I indicated in the first paragraph, mechanical harvesting will not work to reduce Howe, ing rash pupolaticins un Cake
Minnetonka.
Cjuud lack with yu0i AIS prevention and Lontrul efforts. If I can provide any tither intorrnation, please contact me.
Sincerely,
Tera L. Guetter
Adrniiiu:,rrUror
Pelican River Watershed District
Office: (218) 846-u436
Address: 211 Holmes Street West, Wells -Fargo Bldg — Suite 201, Detroit Lakes, MN 56501
Wabsitc:www.prwd.vrg Email: Icra.Gocttuiccyarvig.nei
lusti-5
199U-1995
1996-2000
ZUUl-ZUUS
ZUU6-
Present
ZO10-2017
-
2017-2018
Recognize problem
Cubby fur M19 Exutit,
Species Designation
Digging, deflowering
Rarvest as Principal
Management effort
Roadside pickup
Herbicide tests
Research cffurt
Herbicide at principal
management effurt
Mixed Stand Reseai ch
— FR and Bulrush
Adaptive Manage-
ment
As I indicated in the first paragraph, mechanical harvesting will not work to reduce Howe, ing rash pupolaticins un Cake
Minnetonka.
Cjuud lack with yu0i AIS prevention and Lontrul efforts. If I can provide any tither intorrnation, please contact me.
Sincerely,
Tera L. Guetter
Adrniiiu:,rrUror
Pelican River Watershed District
Office: (218) 846-u436
Address: 211 Holmes Street West, Wells -Fargo Bldg — Suite 201, Detroit Lakes, MN 56501
Wabsitc:www.prwd.vrg Email: Icra.Gocttuiccyarvig.nei
J. Aquat. Plant Manage. 32: 56-60
Effects of Harvesting on Plant Communities
Dominated by Eurasian Watermilfoil in Lake
Minnetonka, MN
WENDY CROWELL' 2, N. TROELSTRUP JR', L. QUEEN', AND J. PERRY
ABSTRACT
Extensive mechanical harvesting has been used in 5,746
hectare Lake Minnetonka, Minnesota since 1989 to control
populations of Eurasian watermilfoil (Myriophyllum spicatum).
Approximately 47% of the 544 infested hectares were har-
vested during the summer of 1990. We measured effects of
one series of harvests in five separate locations in Lake Min-
netonka. Plant relative growth rates were greater (p = 0.001)
in 54 m2 harvested plots than in adjacent reference plots.
The increased growth rate did not result in harvested areas
having greater canopy density or higher total shoot biomass
than adjacent reference areas. Harvesting reduced total
shoot biomass and plant abundance at the water surface for
up to 6 weeks following harvest. Eurasian watermilfoil was
the dominant plant in all areas, although its presence in an
area was not correlated with high total shoot biomass in that
area. Total shoot biomass was positively correlated with both
water clarity and percentage of sediment organic matter and
negatively correlated with the percentage of clay in the sedi-
ments.
Key words: macrophytes, Myriophyllum spicatum, manage-
ment, growth rate.
INTRODUCTION
Eurasian watermilfoil (Myriophyllum spicatum L.), hereaf-
ter called milfoil, impairs use of water resources in many
parts of the United States and Canada (Aiken et al.1979).
Problems associated with milfoil include degradation of
beaches (Verhalen et al. 1985), interference with boat
launching (personal observation) and decreased recre-
ational opportunities (Schloesser and Manny 1984). The
negative effects of milfoil infestation are most evident when
high biomass and matting on the surface occur (e.g. shading
of other plant species [Aiken et al. 1979], limited boat access
[Painter 1988] and reduced recreational activities such as
fishing, swimming, and water skiing [Rawls 1975]) .
Researchers in Ohio reported that milfoil grows back to
reference levels within 1 month of harvesting (Cooke et
a1.1990). This suggests that harvesting causes an increase in
' Research Assistant, Research Associate, Research Associate, and Associ-
ate Professor respectively, Department of Forest Resources, College of Natu-
ral Resources, University of Minnesota, 115 Green Hall, 1530 North
Cleveland Avenue, St. Paul, MN, 55108
2 Aquatic Biologist, Minnesota Department of Natural Resources, 500
Lafayette Rd., St. Paul, MN, 55155. Received for publication February 15,
1993 and in revised form June 13, 1994.
growth rate of the plant. The aim of our study was to test the
following hypotheses: i) Harvesting stimulates milfoil growth
rate; and ii) An increased growth rate after harvesting even-
tually results in a greater amount of milfoil in the harvested
areas than in the unharvested areas (i.e.,more biomass or
plant stems at the surface). We also wished to determine how
long the effects of harvesting lasted (i.e. how long after har-
vesting does milfoil biomass or canopy density become equal
in harvested and reference areas) .
We also studied the correlation between physical charac-
teristics of the lake basin and water column, plant biomass
and percentage of milfoil. As of August 1993, there were 63
waterbodies in Minnesota with confirmed milfoil infestations
(Minnesota Department of Natural Resources, unpublished
data). Because most of the 12,000 lakes in Minnesota (Baker
and Swain 1989) have yet to be infested with milfoil, these
correlations can be used to help design milfoil management
programs by identifying some conditions conducive to high
plant biomass (a nuisance state).
MATERIALS AND METHODS
Study Site
Milfoil was first found in Minnesota in 1987 in Excelsior
Bay of Lake Minnetonka3 (Figure 1) . Since that time it has
spread both within Lake Minnetonka and to other lakes in
Minnesota. The Lake Minnetonka Conservation District
(LMCD) is responsible for most milfoil management activi-
ties in Lake Minnetonka. The LMCD has been using custom
designed mechanical harvesters which cut a path 4.9 meters
wide when fully extended to manage milfoil since the sum-
mer of 1989.
Paired harvested and unharvested plots were located in 5
of the bays of Lake Minnetonka (Figure 1) . Unharvested
plots provided reference conditions for biomass accumula-
tion and canopy density at the surface. Plots were established
near Shady Island in Phelps Bay (145 hectares), near Hard -
scrabble Point in West Upper Lake (360 hectares), in Crystal
Bay (336 hectares), in North Arm (132 hectares), and in
Maxwell Bay (120 hectares) (Figure 1) (Smith et al. 1991,
Crowell unpublished data). The sampling locations showed
distinct differences in water clarity and sediment organic
matter among the bays (Table 1).
'From a 1990 memo to Howard Krosch from Dan Swanson on Eurasian
Watermilfoil. Minnesota Department of Natural Resources, St. Paul, MN.
56 J. Aquat. Plant Manage. 32: 1994.
Figure 1. Lake Minnetonka., Minnesota. Locations one through five were experimental plot sites. Location six is the first area milfoil was found in Lake Minnetonka
Harvesting took place on July 3, 1990, in the middle of
the growing season, after milfoil had reached peak biomass.
At each site a mechanical harvester cut a path 4.9 meters
wide from the off shore weed line to the inshore weed line
along a predetermined path. Following harvest an 18 meter
by 3 meter plot was delineated with buoys. Reference plots of
TABLE 1. WATER CLARITY AND PERCENT ORGANIC MATTER IN THE SEDIMENTS.
SITES SHARING THE SAME LETTER ARE NOT SIGNIFICANTLY DIFFERENT (P.0.05) .
Location Secchi depth' (m) Percent organic matter in
sediments'
Shady Island 2.Oa 6.0 a
Crystal Bay
1.6 b
3.1 b
Hardscrabble Point
1.35 c
1.6 c
North Arm
1.3 c
1.5 c
Maxwell Bay
1.2s
1.3 c
'Each value is a mean of 27 samples or measurements.
equal area were marked adjacent to each treatment plot on a
random side. Each plot was subdivided into three equal
areas; "near shore", "mid -area", and "furthest from shore".
Three biomass samples were taken in each subdivision each
week for 9 weeks following harvest (except for the 1st week
when only 2 samples were taken).
SAMPLING METHODS
Density of the vegetation precluded SCUBA sampling for
biomass. Thus we sampled with a rake, with a 3 meter
extending to 5 meter handle, which was lowered to the sedi-
ment surface and rotated 360 degrees. The 0.15 In wide rake
sampled 0.02 m2 area. To test accuracy and precision of this
method, samples were taken at two sites in Lake Minnetonka
during the summer of 1991 using both 0.0625 m2SCUBA
quadrats and the rake and compared using analysis of vari-
ance and coefficients of variation. Results show that while the
rake method gave larger estimates of biomass than the quad -
J. Aquat. Plant Manage. 32: 1994. 57
rat method (1669 ± 748 versus 799 ± 379 g/m2 DW (x +SE, n
= 12, p< 0.01)), variability of the two methods was compara-
ble (116 versus 110% coefficient of variation). Thus, caution
is needed in comparing our results to other researcher's data
but our values indicate that the rake sampling method pro-
vides accurate comparisons among our sites.
After collection, plants were washed, roots were removed
and above ground shoots were dried to a constant weight at
60 C (after Engel 1990). Milfoil was separated from other
plants on the 3rd, 6th and 9th sampling date using the taxo-
nomic key of Fassett (1957). Dry weights were determined
for milfoil, and for all other plants combined, and percent-
age milfoil by weight was determined.
Dissolved oxygen, specific conductivity, and temperature
were measured on each sampling date at 0, 1, and 2 meters
depth and then averaged. Dissolved oxygen, specific conduc-
tivity and temperature were measured with Yellow Springs
Instruments (YSI) meters. Water clarity was measured on
each sampling date with a 20.3 cm Secchi disk in open water
at random locations within 5 meters of each experimental
plot.
To assess canopy density at the surface, we developed a
method using a Secchi disk (called a plant disk when used in
a weed bed). This disk was lowered into the weeds and the
depth at which the plant canopy obscured the disk was mea-
sured. This was done in both harvested and unharvested
areas from the 3rd to the 9th week. The disk was gently low-
ered
owered through the plant stems by moving the disk side to side
so that it did not push down surface mats, but rather slipped
underneath them. Plant surface cover was measured as the
ratio of Secchi disk to plant disk depth. When plant stems do
not obscure the plant disk at all the ratio of plant disk depth
to Secchi depth outside the weed bed (the plant canopy
04 104
t
as
3
13
H
p 103
L
Vl
a
0
m
c
a
a
102
0
• Unharvested
v Harvested
R2=0.81
T r
R =0.26
3 4 5 6 7 8 9 10
Weeks after harvest
JULY AUGUST SEPTEMBER
Figure 2. Plant biomass changes over time in harvested and unharvested
plots. Harvest done on July 3, 1990. Results presented as mean ± standard
error.
ratio) will be near 1.0 [this ratio may be slightly different
from 1.0 due to the effects macrophytes can have on phy-
toplankton production (Wetzel 1983) ] .
Sediment cores were collected in the 3 sub -divisions of
each plot 3, 6, and 9 weeks after harvest. Cores represented a
composite of the upper 15 cm of sediment. Forty grams were
sub -sampled from the cores for textural analysis using a
hydrometer (Klute 1986). An additional 20 grams of dried
material from each core were ashed at 545 C to determine
organic content (following Lillie and Barko 1990).
DATA ANALYSIS
Differences in plant biomass between harvested and
unharvested plots were analyzed with an ANOVA for each
sampling date (n= 30 for each date). Biomass data was aver-
aged within each depth range (near shore, mid, and furthest
from shore) and loglp transformed, to compensate for
unequal sample variance because plants grow in a geometric
progression. ANOVAs were also used to compare differences
in plant canopy ratios for each week (n=30 for each week).
Standard errors for both biomass and plant canopy ratios are
determined for weekly data and reflect the variability within
treatment plots, sub divisions, and between bays.
The rate of biomass accumulation was determined using
linear regression of the weekly loglp transformed biomass
average over all sites and depth ranges (Figure 2) (n=9). The
slopes were determined as:
log WW2 - log Wl = Relative growth rate
T2 -Tl _
with units of week -'. W2 and Wl are biomass at time 2 (T2)
and time 1 (Tl) respectively.
We tested the statistical difference in rates of biomass
accumulation with the following model He: the slopes of the
regression lines were parallel and the intercepts are differ-
ent; Ha: the slopes and intercepts are different. The models
were compared using an F -test (Weisberg, 1985). Bay to bay
differences in lake physical/chemical characteristics were
determined using Tukey's pairwise comparison of means for
each bay. Pearson correlation and multiple regression tech-
niques were used to look at the relationships between lake
characteristics and plant biomass and percentages of milfoil.
RESULTS AND DISCUSSION
Regrowth after harvest
Harvested plots had significantly higher relative growth
rates over the remaining field season than did reference
areas (p = 0.001) . Relative growth rates, determined from the
slopes of the regression lines shown in Figure 2,
- 0.03 week-' (p=0.001 for regression) in reference areas and
0.02 week-' (regression not significant) in harvested areas.
Without the data from the 2nd week the relative growth
rate in the harvested areas is 0.03 week-' (p= 0.08 for regres-
sion). The anomalous increase in harvested biomass shown
the 2nd week after harvest (Figure 2) may be due to an
increase in fragments, which are also sampled by our
method. Before this sampling date there was a storm which
58 J. Aquat. Plant Manage. 32: 1994.
were
left many broken pieces of milfoil floating in the water col-
umn. The fact that there was a rapid decline in the biomass
in the 3rd week of sampling supports this interpretation.
Harvested areas had lower average biomass than refer-
ence areas for 6 weeks after harvest. Biomass increased in
harvested areas and decreased in reference areas such that
the two were no longer different 6 weeks after harvest based
on weekly comparisons of harvested and reference biomass
(Figure 2) [week 3 p = 0.0019, week 6 p = 0.0919, week 9 p=
0.31321.
Plant canopy cover was inversely related to plant biomass
(Figure 3), with plant biomass explaining 46% of the vari-
ability in the plant canopy ratios. As plants regrew after har-
vesting, plant canopy ratios showed a similar pattern to
biomass readings, with harvested and reference canopy
ratios converging to a single point at week 9 (Figure 4) . Har-
vested areas had significantly higher plant canopy ratios than
reference areas until the 6th week after harvesting [p=0.0022
week 3, p=0.0820 week 6, p = 0.912 week 91.
Other researchers have found that harvesting reduced
biomass for only 3 to 4 weeks. Thus, milfoil populations har-
vested in mid-July attained pre -harvest and reference levels
within 23 days after harvesting in LaRue Reservoir, Ohio
(Cooke et al. 1990) and sites in Dundee and Herring Creek,
Maryland had to be harvested once per month throughout
the summer in order to attain effective management (Rawls
1975). However, harvesting is sometimes more effective. Mil -
foil in lake Wingra, Wisconsin never returned to reference
levels when harvested during July (Kimbel and Carpenter
1981). Similarly, in Lake Minnetonka, both plant canopy
ratio and biomass data indicated that harvesting was an effec-
tive control method for up to 6 weeks after harvesting, when
harvested in early July.
While harvested areas in Lake Minnetonka achieved ref-
erence area biomass and canopy density 6 weeks after harvest
they did not achieve a significantly higher biomass or canopy
density in the following weeks. Despite a higher relative
growth rate in harvested areas than in reference areas follow-
ing
ollowing harvest, harvested areas at no time attained higher biom-
ass or canopy density than reference areas (Figures 2 and 4).
The growth of milfoil is often limited by water depth (Aiken
et al., 1979) which could account for harvested areas' biom-
ass leveling out after regrowth.
Plant biomass in relation to environmental factors
The percentage of milfoil by weight in the reference
areas for each site was not correlated with any lake character-
istic, nor did the percentage of milfoil correlate with biomass
in the control areas (r2= 0.005). This indicates that in Lake
Minnetonka a high percentage of milfoil does not always
coincide with high total plant biomass nor does having high
total plant biomass imply that there is greater abundance of
milfoil in that area than in areas with lower plant biomass.
While milfoil relative abundance was not correlated with abi-
otic conditions, total plant biomass was correlated (p<0.01)
with water clarity and percent sediment organic matter
(Table 2).
There were significant differences in sediment organic
matter among sites (p<0.05) (Table 1). Within the range of
0.9
•
r
0.8
v
O S
•� U
N
a t 0.7
o
c a
a m
U -a
c Y
o v
a. 0.6
`c
0
FL
v
R2 = 0.46 • •
•
0.5
300 400 500 600 700 800 900
Plant biomass (grams dry weight m-2)
Figure 3. Plant canopy ratio in relation to plant biomass.
physical variability in our plots, higher total plant biomass
occurred in sediment with more organic matter. This corre-
lation could be due to a preference of aquatic plants for sed-
iments which are enriched with organic matter or could be
caused, as Lillie and Barko (1990) suggest, by the enrich-
ment of the sediments by the aquatic vegetation itself.
WO
0.9
r
a
0.8
t
O U
U
O m
0.7
O L
0
c a
o a�
v a 0.6
G y,
O
CL
0 0.5
IL
0.4
0.3
• Unharvested
Harvested
Weeks after harvest
July August September
10
Figure 4. Plant canopy ratio changes over time in harvested and unhar-
vested plots. Harvest done on July 3, 1990. Results presented as mean ± stan-
dard error.
J. Aquat. Plant Manage. 32: 1994. 59
TABLE 2. PEARSON CORRELATIONS OF ENVIRONMENTAL CHARACTERISTICS AND
ABOVE GROUND PLANT BIOMASS.
GOND Gravel Sand Silt Clay PCOM SECCHI
GOND 1
Gravel -0.90*** 1
Sand 0.85*** -0.81*** 1
Silt ns ns -0.61*
Clay -0.74** 0.64* -0.90*** 0.57* 1
PCOM ns ns ns 0.69** ns 1
SECCHI ns ns ns 0.64** ns 0.84*** 1
Biomass ns ns ns ns ns 0.84*** 0.74**
COND is specific conductivity (micro mhos/cm).
Gravel, Sand, Silt, Clay and PCOM (percent organic matter) are their
respective percentages in the sediments.
SECCHI is Secchi depth (meters).
Biomass is biomass in reference plots.
Significant correlations are marked: (***) p<0.001, (**) p<0.01, (*)P<0.05,
and (ns)non significant.
There was also wide range of water clarity among the 5
sites studied. Three of the 5 bays showed differences in Sec -
chi depth readings (p < 0.05) (Table 1) . The positive rela-
tionship between Secchi depth transparency and biomass
suggests that plants in Lake Minnetonka are light limited.
Smith et al. (1991) report that clear deep water can reduce
milfoil matting on the surface, which could account for
greater success by other plant species, and therefore a higher
total plant biomass. However, this did not appear to be the
case in Lake Minnetonka. Although milfoil grows to the sur-
face and forms mats which can inhibit the growth of other
aquatic plants (Aiken et al. 1979), the area which showed the
highest biomass was also the area which had the most surface
matting. In Lake Minnetonka, it is possible that higher water
clarity leads to higher biomass because the native species we
found, such as Potamogeton spp., and Ceratophyllum demersum
are able to grow well, despite the presence of milfoil.
In addition to individual correlations, multiple regression
techniques were used to determine the best predictors of
plant biomass. The models in table 3 were the best predictors
of total biomass with r2 > 0.81, and tvalues < 0.05 for the
regression coefficients and intercepts. However, because per-
cent organic matter and percent silt, and conductivity and
percent sand are autocorrelated (Weisberg 1985) (Table 2),
model 2 represents the best predictor of biomass. Percent
clay and percent organic matter together explain 81% of the
variability in biomass in Lake Minnetonka aquatic plants
(Table 3) . Percentage of clay varied from 1.7% to 10.1 %; and
was negatively correlated with biomass.
These findings may be useful in identifying areas likely to
produce high total plant biomass. Information on sediment
TABLE 3. BEST SUBSET REGRESSIONS FOR CONTROL AREA BIOMASS.
Model R' Model
1 0.84 300 - 27(Silt) +278(PCOM)
2 0.81 431- 68 (Clay) +229 (PCOM)
0.89 3507+43(Sand)-22(COND) +1127 (Secchi)
Silt is percent silt in sediments, PCOM is percent organic matter in sedi-
ments, Clay is percent clay in sediments, Sand is percent sand in sediments,
COND is specific conductivity in the water column (micro mhos/cm), Sec -
chi is Secchi depth (m) outside the weed beds.
texture and water clarity for many Minnesota lakes is avail-
able from the Minnesota Department of Natural Resources.
Along with other factors, such as proximity to lakes already
infested with milfoil, those lakes which are likely to produce
high total plant biomass could be prioritized for monitoring
for new milfoil infestations. Milfoil infestations can then be
stopped first in areas where they are likely to result in high
biomass plant beds.
ACKNOWLEDGMENTS
Thanks to: The Freshwater Foundation for financial sup-
port for this work; the Lake Minnetonka Conservation Dis-
trict for the use of a boat and harvesters;. Norm Parus and
Rob Merila from the LMCD for coordinating the use of the
boat and the harvester; Leigh Vanderklein, and the reviewers
for thoughtful comments and useful editorial assistance;
Shad Oneel, Jenna Carlson, Toby McAdams, Meg Thomas,
Tom Leigh, and Ann Robertson for assistance with field sam-
pling and lab processing. Smith Diving donated the use of
SCUBA equipment. The Minnesota Department of Natural
Resources provided information on Lake Minnetonka. Also
supported in part by the Minnesota Experiment Station and
the McIntire -Stennis Cooperative Forestry Act under projects
42-25 and 42-38. Paper number 21305 Scientific Journal
Series, Minnesota Experiment Station.
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