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HomeMy WebLinkAbout10-22-2018 Council PacketAgenda Council Meeting Monday, October 22, 2018, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda 1. Council Meeting Minutes of October 8, 2018 2. Claims/Bills 3. Third Quarter Financial Report 4. Willow Drive Trail Rehabilitation Pay Request No. 1 – Final 5. 2018 Sewer Rehabilitation Project Award 6. LA18-000076 – Revision LLC., o/b/o Christian Harker, 1725 Bohns Point Road – Approval & Denial Resolution Public Comments – (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Public Hearing 7. Certification of Delinquent Charges Public Works/ City Engineer Report 8. No Parking Resolution for Stubbs Bay and Bayside Roads 9. Application for Hennepin County Sports Facility Grant for Bederwood Sports Fields – Resolution Mayor/Council Report City Administrator Report 10. Resolution of Support for the Orono Activity Center Project Grant Application City Attorney Report Adjournment Upcoming Events Agenda Council Meeting Monday, October 22, 2018, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification 2018 11-05-18 Park Commission Meeting, Monday 6:30 p.m. 11-06-18 General Elections 11-12-18 Official Holiday, City Offices Closed 11-13-18 City Council Meeting, Tuesday, 7:00 p.m. 11-22-18 City Council Work Session, Monday 5:00 p.m. 11-22-18 City Council Meeting, Monday 7:00 p.m. 12-10-18 City Council Meeting, Monday 7:00 p.m. 12-24-18 Official Holiday, City Offices Closed 12-24-18 Official Holiday, City Offices Closed MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 18 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Richard Crosby, III, Wendy Dankey, and Victoria Seals. Representing Staff were City Administrator Dustin Rief, Finance Director Ron Olson, Community Development Director Jeremy Barnhart, Public Works Director/City Engineer Adam Edwards, City Attorney Soren Mattick, and Recorder Jackie Young. Mayor Walsh called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA 1. CITY COUNCIL MEETING MINUTES OF SEPTEMBER 24, 2018 2. CITY COUNCIL WORK SESSION MINUTES OF SEPTEMBER 24, 2018 3. CLAIMS/BILLS 4. APPOINTMENT OF 2018 ELECTION JUDGES – RESOLUTION NO. 6904 5. APPROVAL OF RENTAL LICENSES 6. CARMAN BAY LAKE IMPROVEMENT DISTRICT LEVY RESOLUTION NO. 6905 7. FOX STREET RECONSTRUCTION – PAY REQUEST NO. 5 – FINAL 12. INSURANCE FUND RESOLUTION NO. 6909 Crosby moved, Seals seconded, to approve the Consent Agenda as amended, with the addition of Item No. 12. VOTE: Ayes 5, Nays 0. PUBLIC COMMENTS None PUBLIC HEARING 8. LA18-000071 DAN MULRENNAN O/B/O JAMES VAN RIEMSDYK, 2655 NORTH SHORE DRIVE, CONDITIONAL USE PERMIT LAND ALTERATION, PUBLIC HEARING, RESOLUTION NO. 6906 Dan Mulrennan, Applicant, was present. Oakden stated the applicant is requesting a conditional use permit for grading over 500 cubic yards and creating a new engineered grade for the property. A permit was issued to demolish the existing home. During this activity, it was discovered the existing soil was not suitable to support a home and would need MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 18 to be replaced. 2,046 cubic yards of dirt was cut from the site and 1,648 yards was used for fill for the property. In addition, the applicants propose a grading plan that converts the flat lot into a walk-out lot. This transformation, coupled with the grading being done independent of a building permit, triggers a conditional use permit. The Planning Commission reviewed the proposal and voted unanimously to recommend approval of the Conditional Use Permit. One public comment was received from a neighbor asking for review of the water flow and drainage on the site with the proposed topography changes. The City Engineer typically reviews that at the time of building permit. Staff recommends approval of the application. Crobsy asked whether the fill will impact the drainage on the neighboring property. Oakden stated the City Engineer has reviewed the building permit but has not submitted any comments suggesting new drainage is required. Mayor Walsh opened the public hearing at 7:04 p.m. There were no public comments regarding this application. Mayor Walsh closed the public hearing at 7:04 p.m. Seals moved, Crosby seconded, to adopt RESOLUTION NO. 6906, a Resolution Approving a Conditional Use Permit from Municipal Zoning Code Section 78-967, for the property located at 2655 North Shore Drive. VOTE: Ayes 5, Nays 0. 9. LA18-000072 PAUL VOGSTROM ON BEHALF OF WILLIAM AND SUE DUNKLEY, 2709 WALTERS PORT LANE, PRELIMINARY PLAT (PENCE LANE ADDITION) PUBLIC HEARING – RESOLUTION NO. 6907 Paul Vogstrom, Contractor, and Sue Dunkley, Applicant, were present. Curtis stated this application is regarding a preliminary plat to create two lots for a single-family home where one lot currently exists. The applicants are proposing to create a new lakeshore lot between their Walters Port Lane home at 2709 Walters Port Lane and the neighboring property to the east at 2715 Pence. The preliminary plat drawing shows proposed Lot 1 as a 2.3 acre parcel and proposed Lot 2 as a 1.46 acre parcel. There is an outlot on the north portion of the property that connects to Pence Lane. Both lots exceed the 1-acre LR-1B size requirements and also meet or exceed the 140-foot width requirement at the lake and at the 75-foot setback line. Based on the configuration, there is an approximate 97-foot wide buildable width at the average lakeshore setback line. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 18 Lot 2 is not considered a back lot, as it has a proposed 20-foot wide road frontage connection to Walters Port Lane. Lot 1 is proposed to solely use Walters Port Lane for access. Lot 2 will access via the existing Pence Lane driveway shared with the Huelers at 2715 Pence Lane. No variances are being requested. The Planning Commission reviewed this application at their September meeting and voted 7-0 on a motion to recommend approval of the conforming preliminary plat. Public comments were received at the Planning Commission meeting and focused primarily on stormwater and drainage concerns as well as reiteration of the support for a development which did not require any variances. The City Engineer did identify some grading, drainage and stormwater issues that must be worked out for the final plans prior to final plat approval. The preliminary plat layout itself is conforming and approvable. Final plat approval will not be granted until all applicable permits and approvals from Hennepin County and the Minnehaha Creek Watershed District are received. Planning Staff recommends approval of the preliminary plat. The Council should re-open the public hearing, accept any comments from the public, and then consider adopting or amending the approval resolution relating to the preliminary plat. Mayor Walsh opened the public hearing at 7:08 p.m. Paul Vogstrom, Contractor, stated they are excited about this plan and are considering some revisions as it relates to the line of sight that will be submitted in the near future. Vogstrom noted the proposed plan is conforming and that he is here to answer any questions. Mike Jorgensen, 2725 Pheasant Road, noted his property adjoins the subject property and that he is here in support of the proposal. Jorgensen stated it is his belief this will be a first-class development since that is how the Dunkleys do things and that he was not asked by the Dunkleys or any person connected with the application to speak on their behalf and that his comments come from the heart. Sue Dunkley, 2709 Walters Port, stated from the very beginning once they purchased the property they had planned to access off of Pence Lane, which is not being proposed currently, but that they will come back once the easement coming into that property is settled. At that time they will be asking the Council what they need to do to make that happen. Dunkley commented she did not want people to be surprised and have people say that they gave up that right. The proposal will be solving age-old water problems for everyone’s benefit with the new plan created by Mark Gronberg. Mark Gronberg, Surveyor, stated he found out something from Staff a few days ago about the average lakeshore setback line and how it is interpreted. Gronberg stated he has not seen that rule used before and that he likely will be having some discussions with Staff about that when the house plans are presented. Greg Hueler, 2715 Pence Lane, stated his understanding was when the Planning Commission approved the application, they recommended approval of it as a conforming lot with two homes on a private driveway. Hueler asked if the Dunkleys are making it known that that is not their intention, is it still a conforming lot. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 18 Walsh stated it is a conforming lot based on what is being presented currently and that the Dunkleys are not precluded from asking for something else. The City Council will be voting on what is being presented this evening. Kelly Hueler asked whether there would be a process to change the code. Walsh stated in order for the code to be changed, it would need to go before the Planning Commission, public input would be obtained, and then the City Council would discuss it. Kelly Hueler stated it is her understanding that the City Council bases their decisions on the code and that they do not get involved in private disputes between neighbors. Hueler stated she heard Sue Dunkley just say they have intentions to do something different. Hueler asked whether that has anything to do with a code change. Walsh stated the City does not preclude anyone from asking for a variance. All applications that are reviewed are always based on the current code and that the City Council does not get involved with private easements or disputes. Mayor Walsh closed the public hearing at 7:15 p.m. Wash noted this is a conforming lot and that the applicants are not requesting any variances. Seals asked how the grading, drainage and stormwater issues will be addressed. Curtis indicated those will be taken care of at the time of final plat. Printup moved, Dankey seconded, to adopt RESOLUTION NO. 6907, a Resolution Approving a Preliminary Plat for the Plat of Pence Lane Addition. VOTE: Ayes 5, Nays 0. 10. LA18-000077 (LA18-000033 AND 18-4000) JOHN KNOBLAUCH ON BEHALF OF COLIN KELLER, 1335 ARBOR STREET, VARIANCE, PUBLIC HEARING - RESOLUTION NO. 6908 John Knoblauch, Contractor, was present. Oakden stated the applicant is requesting variances for side street setback and interior side setback. The site was subject to earlier variances back in May of 2018. The City Council at that time approved variances for lot area, lot width, front yard, side street and interior side yard setbacks. A new builder has applied for a building permit and is proposing two new encroachments: 1. Expand the house footprint over the approved window well into the interior side setback; expanding the structure and volume within the interior side 2. Creating a new bump-out within the side street yard setback outside of the approved house footprint; expanding the structure and volume within this setback. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 18 The Planning Commission reviewed the application and found the proposed changes to be reasonable. Approval was unanimously recommended on a vote of 7-0. No public input was received for this application. Planning Staff recommends approval. Mayor Walsh opened the public hearing at 7:18 p.m. There were no public comments regarding this application. Mayor Walsh closed the public hearing at 7:18 p.m. Printup requested the builder try to keep the construction vehicles on the property, especially during the times school buses are in the area. Walsh asked whether Council Member Printup would like no parking signs to be posted on one side of the street. Printup indicated that is not necessary but that he would like the builder to be aware the street is narrow and that he would like to avoid any issues caused by construction vehicles being parked on the street. Printup moved, Crosby seconded, to adopt RESOLUTION NO. 6908, a Resolution Approving a Variance from Municipal Zoning Code Section 78-420, for the property located at 1335 Arbor Street. VOTE: Ayes 5, Nays 0. 11. LA18-00006 REVISION, LLC ON BEHALF OF CHRISTIAN HARKER, 1725 BOHNS POINT ROAD, VARIANCES, PUBLIC HEARING Kevin Schultz and John Bailey, Revision, LLC, were present. Curtis stated the owner purchased the property at 1725 Bohns Point Road in the fall of 2017 and has begun to make improvements. The applicants plan to rebuild the 150 square foot boathouse building located 16 feet from the OHW, which is entirely lakeward of the average lakeshore setback line. The in- kind reconstruction is permitted as it is a legal nonconforming structure. In addition, the property owners are proposing to increase the height of the structure by adding a roofed porch over the top which is considered an expansion of the structure within the substandard setbacks. The upper level expansion consists of posts and a roof. They plan to install retractable screens in the place of walls. A hardcover variance is requested due to the reorientation of the existing stairway to the lake as the existing hardcover within the 75-foot setback is nonconforming. The proposal results in a reduction of 40 square feet of hardcover. The Planning Commission reviewed this application and voted 4-3 on a motion to approve the requested variances. The dissenting commissioners questioned the validity of the stated practical difficulties MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 18 regarding the boathouse expansion and were concerned with the establishment of a practice contrary to the City’s long-held lakeshore preservation philosophy. Staff recommends approval of the hardcover variance to reorient the access stair. The Council should re-open the public hearing and take any additional comments from the public. Following the public hearing, the Council should consider a motion to approve or deny the requested variances and then direct Staff to prepare a resolution to that effect. Mayor Walsh opened the public hearing at 7:18 p.m. Kevin Schultz, Revision, LLC, stated the boathouse is very well screened and is not visible from the water. There is also a steep approach to the building. The idea was to have a screened structure so it can be seen through versus something that was totally opaque. The existing staircase is a danger due to its deteriorating condition. Dankey asked if they are actually moving it. Schultz indicated they would be relocating the stairway but not the structure. Dankey asked if they are using the maximum amount of hardcover on the lot. Schultz indicated they are not but that the structure is located within the 75-foot setback. Crosby asked if there will be a new roof structure. Schultz indicted there will be. John Bailey, Revision, LLC, stated the intent of the design is to have retractable screens, which will be up except for when the boathouse is being used. Schultz noted there is currently a stone patio that walks directly flat onto the floor of the existing boathouse. Mayor Walsh closed the public hearing at 7:25 p.m. Printup indicated he is okay with the stair access but that he is not comfortable with the expansion of the boathouse. Walsh noted the City has a long history of not allowing an expansion in the 75-foot area. Seals stated changing the stairway is a smart idea but noted they are not replacing in-kind the structure. Crosby asked what the height of the structure is. Curtis indicated the plans show 8’11” plus 3’8”. Walsh stated he cannot come up with a practical difficulty for increasing the height of the structure. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 18 Seals agreed it does not meet the definition of a practical difficulty. Crosby noted the applicants are not expanding the footprint, which would be more of a concern, but there is not a major practical difficulty for the expansion but would provide them with more enjoyable outdoor space. Crosby indicated he would be willing to give some flexibility given the retractable screens. Printup moved to approve the stairway but to deny the roofed porch over the top. Schutz stated the property owners’ idea of a practical difficulty is the amount of bugs that are down by the lake, which limits their ability to use the structure. The owners would be willing to reduce the massing on the lot by removing the main patio area or the pumphouse, which is deteriorated and ready to fall into the lake, or the upper deck. Walsh stated trading hardcover is still not a practical difficulty and having a screen porch to avoid insects is probably not a practical difficulty. If that was the case, the City would have a number of other owners of boathouses coming in asking for a second story to be added to their boathouse. Printup moved, Seals seconded to approve the hardcover variance to reorient lake stair access and to deny the vertical expansion of the boathouse. VOTE: Ayes 5, Nays 0. PLANNING DEPARATMENT REPORT – BRUCE LEMKE, REPRESENTATIVE 13. LA18-000065 JIM KOCH ON BEHALF OF CHRISTOPHER MORGART, 1003 WILDHURST TRAIL, SKETCH PLAN Jim Koch, Applicant, was present. Barnhart stated this sketch plan proposes the consolidation of four lots privately held by Chris Morgart and adjacent rights-of-way. The lot would then be subdivided into eight single-family lots. The developer is requesting some flexibility on the following: 1. Vacation of right-of-way. Here are several platted rights-of-way for streets and alleys that are proposed to be vacated. 2. Lot width flexibility. The plan shows the four western lots to be less than the 200 feet of width required by the Zoning Code. 3. The plan shows the four lots to the east of Wildhurst to be between 120-245 feet in width, measured at the street. Lot 7 touches Forest Lake, thereby establishing that lot as a lake lot. Lot frontage is measured at the OHWL and 75 feet back. The property contains only 90 feet of lakeshore frontage Access to the site will be via the extension of Wildhurst Trail, which is a public street. The plan shows a cul-de-sac at the northern terminus of Wildhurst. The eastern four lots are within the MUSA boundary and therefore have access to sanitary sewer. The lots to the west are not within the MUSA boundary. To be served by sanitary sewer, the MUSA boundary will need to be adjusted. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 18 The Planning Commission reviewed the sketch plan at their September meeting and expressed a desire to retain access to Saga Hill, city-owned land to the west. The existing right-of-way, 30 feet wide, is not proposed to be vacated. Some Commissioners also commented on the desire to retain access to the lake. The Commission seemed open to flexibility of lot width on the east side to support access to the lake. The Commissioners did not seem to support flexibility for the lot width for the west side lots but some mentioned the benefit of providing sanitary sewer to these lots. One benefit would be the retention of more trees since septic sites would not need to be developed if served by sanitary sewer. Walsh asked for more information on the MUSA. Barnhart stated right down the middle of the right-of-way is the MUSA boundary, resulting in the lots to the east being within the MUSA boundary. The reason the City does not just expand the MUSA boundary is that the Metropolitan Council looks to those lots as being three units per acre. The east side is already within the City’s density calculation, but the western lots are not within the MUSA unless the City makes an amendment to the Comprehensive Plan. In that case, the Metropolitan Council will look to see whether there are three lots per acre, and if there is not, the Metropolitan Council will ask for those units to be added somewhere. It is expected that these properties will be served by private septic. Overall the property is vastly wooded, with some steep slopes. Walsh stated one of the benefits of extending the MUSA boundary is that there are four potential lots that are close to the lake on land that runs towards the lake, and if anything happened, it would essentially go into the lake. The negative is that it impacts the City’s overall number for density. Barnhart displayed an aerial of the area, pointing out the subject parcels and the right-of-way. Walsh stated the City will want to keep the access to Saga Hill. Barnhart stated the Planning Commission also felt that access should remain public and that there is no proposal to vacate that. Printup asked about the right-of-way to the lake. Barnhart stated the idea the Planning Commission had is if the City Council decides they do not need the right-of-way depicted in green, perhaps a better access would be through a different area, which is an item for discussion tonight. Printup asked what the topography is going down to the lake. Barnhart indicated there are some steep slopes in that area and marshy areas. Rief noted the Big Woods encroaches on that property, and if there is septic rather than MUSA, that would require a lot more land disturbance on the west side. One of the things that has been talked about before is if there was ever an expansion of Saga Park, that property would be ideal. Rief stated in his view the City Council should consider it even though it is not the density the Metropolitan Council may want. Walsh stated the City should perform that calculation to determine how adding this parcel will impact the City’s density. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 18 Barnhart stated in his view the City will have sufficient buffer to absorb these lots. Jim Koch, Contractor, stated this is a unique piece of property and consists of almost 15 acres. The ten- acre side of the property is located in the RR-1B District, and the eastern four lots are zoned LL-RB, which is the 5-acre zoning. In coming up with the sketch plan, they tried to follow current zoning requirements, the Comprehensive Plan designations, lot size requirements and land use density requirements. Some initial engineering and environmental studies have been completed and they have met with the Watershed District on some of the wetlands and a potential stormwater management plan. The overall goal of the project was to try to come up with a plan that met as many of the City’s requirements as possible rather than trying to ask for more lots as has been done in previous applications. Koch indicated it worked out perfectly to have the road go down the middle of the site, which gave them the opportunity to keep the zoning requirements intact on each side as well as meet the lot size requirements and most of the frontage requirements. Koch noted they did not request initially changing the MUSA boundary but some of the Planning Commissioners did indicate it would be a great opportunity and would help preserve more of the trees and be more environmentally friendly. Koch stated they recently asked Staff whether they could do an exchange with Saga Hills for extending the MUSA but apparently that is not possible. Koch indicated they would be open to anything they can do to help facilitate sewer on the western side of the road. As part of the project, an analysis on the Conservation Design was completed, and stormwater management and conceptual designs for the roads were studied to ensure they had positive views for all the lots. Even though there is some elevation on the back side of the site, in their view the proposed plan makes for a better elevation for views and being in the MUSA would allow them to preserve more of the trees. Koch stated from their standpoint, they wanted to propose a concept that met most of the requirements and that they attempted to minimize the need to rezone. Some flexibility on the road frontage is necessary but overall the lots are well over the size minimum. Koch indicated they would also like some flexibility to vacate the road rights-of-ways. A plat from 1949 was found that showed several hundred lots, which is where the road rights-of-way came from. Koch stated they are looking for guidance on those two elements. Chris Morgart, 1003 Wildhurst Trail, displayed the 1949 plat, and noted that in the early 1960s a number of rights-of-ways were vacated except for two areas. Morgart pointed out a section of the site that used to be part of the park but is now private land. Morgart commented he is not sure the City needs another entrance to the park. Walsh stated he would be in favor of looking at expanding the MUSA boundary to include the western lots, but from a blank slate point of view, unless there is some inherent practical difficulty demonstrated, the City will want the plan to follow the frontage requirements. If the City Council says 200 feet can now be 140 feet with this plan, what they would be saying is that they are in favor of increasing the density and changing the standards. If the project does not work economically, it does not work economically. Walsh noted the City’s Economic Development Committee reviewed the codes and eliminated some but the ones that remain the City Council likes to enforce. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 18 Walsh stated the City also has philosophically said that they do not want to increase density anywhere except for a portion along the Highway 112 corridor to help with the City’s density calculation. The City Council would like to keep a large portion of Orono rural. Walsh indicated he does not have any problem with vacating the easements as long as the easement to Saga Hill remains and that he can see some hardship given the slope. Walsh stated they will have to figure out how to get one acre of dry buildable with the wetland included. Crosby asked what the benefit to the City would be with the lakeshore access. Barnhart indicated it would maintain some access for the public to the lake in that area. Rief noted that access is currently not maintained. Printup indicated he is in agreement with Mayor Walsh but that he would like to hold off on the lake access until he has more information on it. Seals stated she has a problem with the width of the lots and that it seems the City has issues when the lots are not wide enough, especially when the development is a blank sheet. Crosby asked what the width is on the east side. Koch indicated the east lots are 140 feet and the western lots are 200 feet. Koch stated if they were to eliminate a lot, they have looked at eliminating Lot 8, which could provide some additional frontage, but there might be one lot that is in one zoning district overlapping the other zoning district. Koch stated that could be considered a practical difficulty. In addition, the configuration of the road could possibly change. Koch asked whether having a lot that overlaps from one zoning district to the other would be allowed. Walsh stated he would refer that back to Staff, but that he would encourage them to do whatever makes sense and meets the code. Barnhart stated frontage for lake lots is measured at the lake, so Lot 7 would probably need to be eliminated. Some flexibility could possibly be given for Lot 6 on the width. The rest of the lots are measured at the building setback line. Staff would support a modification to the zoning ordinance so one lot does not have two zoning districts. Rief asked how that would impact the MUSA. Barnhart stated a modification might need to be made but that it would be rather marginal. Walsh stated if the developer can figure out how to make it work with the road, he would encourage him to pursue that. Crosby, Dankey, and Seals indicated they would be in favor of city sewer for the western lots. The City Council took no formal action on this item. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 18 14. LA18-000068 SVEN GUSTAFSON ON BEHALF OF 1350 BALDUR, LLC, BALDUR PARK ROAD, SKETCH PLAN Sven Gustafson, Applicant, was present. Barnhart stated this is a revised sketch plan from what was seen at the Planning Commission in September. It calls for the creation of a plat for a buildable lot on Baldur Park Road. Primarily the property owner is looking to create a parcel that would support a new house. The subject parcels are the six lots between the end of the development down towards the point. The developer is proposing platting three parcels in this area and the existing home is not included in the project at this point. Barnhart indicated there are two options for creating a buildable lot. The first option would be to create a front lot/back lot configuration, which requires an access outlot. Option 2 is to plat several lots and having either a public or private road to serve three or more lots. In response to Staff’s comments and the Planning Commission discussion, the applicant has revised the plan and shows three new building lots and an Outlot A. Outlot A shows a proposed driveway and a turnaround at the southern end of the project. None of the three lots meet the required one-half acre. While Outlot A appears to be narrower than 30 feet adjacent to Parcels 23 and 24, Outlot A will, in fact, need to be a road since it will be serving more than three lots. This right-of-way width needs to be 50 feet per ordinance. However, Staff can support a waiver of the right-of-way and paved road width due to the width of the existing Baldur Park Road, provided fire department standards are maintained. Staff recommends the City Council discuss the following: 1. Cul-de-sac length. Baldur Park Road is over 1,000 feet from its intersection of Birch Lane to the subject property. The standard is 1,000 feet. There are no other options to continue Baldur Park Road and plat the property. Staff supports the waiver. 2. Right-of-way width. Much of Baldur Park Road right-of-way width is 30 feet. The standard for new streets is 50 feet. Staff supports the waiver. 3. Paved surface width. Much of Baldur Park Road is 18 feet paved width. The standard for streets Serving 3-10 units is 28 feet. For more than 10 units, 32 feet is required. Staff supports a waiver of no less than 20 feet through the new section. 4. Cul-de-sac. The latest plans show a turn-around, which is adequate if only two lots are proposed. If there are three lots, a road is required. Staff does not support waiving the cul-de-sac requirement. 5. Conservation Design. Because the lots proposed are smaller than two acres, the project would require Conservation Design. Staff supports a waiver of the full design in lieu of wetland delineation and a tree inventory where building pads are proposed. 6. Road or driveway improvements within the 75-foot lake yard. The southern portion of the point is very narrow, approximately 100-120 feet. Construction of a home within the 75-foot lake yard is unavoidable. Staff supports shifting house pads to the north to avoid or minimize conflicts with lake yards. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 12 of 18 7. Fill in the floodplain. Based on preliminary plans, it appears that the house pads will require fill to elevate above the flood elevation. This may be resolved with more detail being provided and/or shifting the house pads further to the north. The Council is asked to provide non-binding feedback on the issues presented. Walsh asked if the applicant would be permitted to build a house on each one of the small lots. Barnhart stated technically they could not but since there is no existing home, they could combine the lots to get as close to the requirement as possible. There is enough land to meet the one-acre minimum. Printup noted on Maple Place those were platted lots and they were able to build on them. Barnhart stated it might be that those lots meet the 66 percent requirement of the DNR. If a lot exceeds 66 percent of the DNR’s requirements for lot size, they can be developed. The lots on Baldur Park do not meet that requirement. Barnhart noted there is a clause in the code that says when they own contiguous lakeshore properties, they can combine them to get as close as possible to the lot size requirement, and in this case they have enough to meet the one-acre requirement. City Attorney Mattick stated if the lots are nonconforming but meet certain minimum requirements, such as the 66 percent, they are allowed to build. If they do not meet that requirement, the statute says if the lots are under common ownership, they have to combine them to get it to the minimum conforming size and not the 66 percent. Printup asked what is being proposed for the other lots at the point. Barnhart stated part of Staff’s recommendation is to include a plan for those five lots since that would impact the width of the road and emergency services. Printup asked if the City should plan for five future lots. Walsh stated the plan could change the next day and that the City has to plan for the worst possible scenario. Printup asked if there is an easement over the property. Barnhart stated to his knowledge there is an easement but nothing was platted for access. In the past the City vacated a portion of the road because it was in the water. Printup asked if those easements can be cleaned up as part of this plat. Barnhart stated from a planning perspective, they are open to not having it be a public street beyond a certain point. Baldur Park Road could terminate in a cul-de-sac, with a private road or a shared driveway beyond the cul-de-sac. Walsh stated a private road can only serve so many homes. Barnhart stated the road could serve a number of homes and that they are within the allowable range. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 13 of 18 Printup commented he would like to see the easements get cleaned up. Crosby asked if the proposed lots are conforming. Barnhart indicated they are not and that they would need to combine lots in order to get to the half-acre minimum. Sven Gustafson, Stonewood, stated the City Council has provided some good direction and that he is here to answer questions. Mark Gronberg, Gronberg & Associates, indicated they looked at some of the lot sizes in the area and that there are a number of lots that are way under the 0.5 threshold. Gronberg asked how that would play into this. Walsh stated the City Council has to deal with the current codes, and unless there is some kind of inherent difficulty, they need to follow that. Walsh commented a cul-de-sac is probably necessary, but he will leave whether the road should be public or private up to the applicant. Gronberg noted a cul-de-sac does take up quite a bit of room and that there are some floodplain issues. As a result, a turnout would work a lot better than a cul-de-sac. Gustafson stated the Planning Commission appeared to be in favor of a hammerhead or a turnout. Printup commented he would like to see the cul-de-sac as one option. Gustafson asked how far the cul-de-sac would be from the water. Gronberg indicated it would be close to the water. Walsh stated that could be considered a practical difficulty, and because the current road is not as wide as it should be, there is some flexibility there. Gronberg noted the area is so narrow in some spots that they will have to encroach into the 75-foot setback. Gronberg asked if there is a magical number on that. Wash stated there are some inherent practical difficulties, which the Council understands, and that they should follow Staff’s recommendations. The City Council took no formal action on this item. (A recess was taken from 8:32 p.m. to 8:40 p.m.) 15. LA18-000079 LAKEWEST DEVELOPMENT, LLC, 3245 WAYZATA BOULEVARD WEST, SKETCH PLAN Curt Fretham and Perry Ryan, Lakewest Development, were present. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 14 of 18 Barnhart stated in 2015, the property owner came in for a townhome villa project known as Eisinger Meadows. The City’s Comprehensive Plan was amended to include this site. At that time it was recognized there was 10 acres of open space, with a portion of it being located over an old landfill site. The plan at that time depicted a possible apartment building in that area. The current proposal, called Eisinger Flats, is a 192-unit apartment building in the open space south of the proposed townhome development. Access to the site will be via a new public road off of Wayzata Boulevard. The sketch plan shows a four story, U-shaped building with underground parking. The 192 units on about 10 acres yields a density in the range of 19.2 units per acre, which is higher than the current or proposed Comprehensive Plan anticipates. The project will require a Comprehensive Plan Amendment, alteration of the approved preliminary plat, rezoning, and General and Master plan approval. This project seems to be a likely candidate for the RPUD process. The main two issues identified by Staff include the following: 1. Is the Council comfortable with the density proposed? 2. Is the Council comfortable with the proposed 4-story building? While the defined height has not been established, a 4-story building and underground parking will likely be higher than 30 feet. The Planning Commission reviewed this sketch plan at their September meeting and seemed to support the high density at the location and to increasing the height above 30 feet. The City Council should provide feedback on the proposal to the applicant. Seals asked how this density would impact the City’s density number. Barnhart indicated he does not have that calculation tonight, but this site was originally considered open space and was not counted in the City’s density calculation. As a result, any amount of density on this site would help the City. Barnhart noted the City does have some areas that are served by sanitary sewer that are lower than three units per acre, and this site is a good candidate to help offset some of those lower density sites. Walsh stated the higher density on this site will give the City some flexibility in the future. Walsh noted 30 feet is measured from the grade, and that if this is a blank slate, they will have to work with the current codes. Perry Ryan, Lakewest Development, noted they received preliminary plat approval for this northern portion of the site in July of 2016, and included in those plans was a concept for the south phase. The proposed development will blend in with the natural environmental amenities and will consist of a U-shaped building to help create some privacy. Also included is a 10 percent recreational area. The plan proposes 192 units on approximately 10 acres of upland and the overall density will be 14.4 units per acre. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 15 of 18 Ryan noted Resolution 6655 talk about the rationale for higher density at this site and included the fact that this site was sandwiched between two high traffic roadways as well as its remote location away from other single-family development. Ryan indicated a minor modification has been made to the roadway. The proposed plan also exceeds the Metropolitan Council’s goal of three units per acre and that they believe this is a great spot to put this higher density building. As it relates to building height, the sketch plan does show four stories, but some of the mitigating factors relating to the height is the topography of the site. The property sits above eight to ten feet below Wayzata Boulevard and an eight to ten-foot berm around the building with plantings is being proposed. As a result, people traveling by the site will only see the top two floors from the roadway. The site is approximately 450 feet away from Wayzata Boulevard, so people will not see it as much as they would on some of the other taller buildings in town. The smaller footprint is also more environmentally friendly. Ryan noted they are only putting hardcover on 18 percent of the site, which is a really low number and is environmentally sensitive. Barnhart displayed a rendering of the site on the overhead. Ryan noted given its location, the building will be completely hidden by the existing trees and will also have a berm around it. Due to the extreme distance away from the road, people passing by will only be able to see the top two floors. Ryan stated this slide shows a sketch of Stonebay at the main entrance. At the mid-point of the roof, the height is 38.7 and the high point of the roof is at 48.2 to 48.3 feet. The height of the roof at Orono Woods is 41.5 feet and the mid-point is 35 feet. The clock tower is up another ten feet beyond that. Ryan indicated these slides provide the Council with an idea of what a 35 to 40-foot building looks like. Ryan stated they are proposing to do a modified flat roof or gable, which would put it in the 35 to 40-foot range. Ryan stated the benefits of this project to the City is that the City’s overall density increases, the building will have a low environmental footprint at 18 percent, existing infrastructure in the area will be used, and the former landfill site will be cleaned up. Printup asked if soil tests have been taken and what those show for stability of the soil. Ryan stated the soil borings did show some construction material, which will be cleaned up according to the MPCA. The MPCA has a formal procedure in place for when certain materials are found and how they are to be disposed of. Ryan stated a tremendous amount of soil borings have been taken showing where the material is. Curt Fretham stated they got mixed reviews on the height at the Planning Commission meeting and that they are open to dropping it to three stories if that is the direction of the City Council. Fretham stated they would be interested to know if the density they are proposing is acceptable to the City. Printup asked if there will be any trail easements along Old Highway 12. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 16 of 18 Fretham stated to his recollection there are no trail easements in that area because to the east it was a challenge to get across the wetland. Barnhart stated for the project on the corner of Orono Preserve there was an easement and that he will see whether there is an easement on this site. Crosby asked how they are planning on using the building. Fretham stated they have not made that decision yet and that it will either be senior housing or an apartment building. Crosby stated his concern would be the height issue. Crosby noted this Council was not here when those other buildings were discussed and that in his view they should stick to the 30 feet. Seals stated the density is a benefit to the City. Seals noted Orono Woods was before her time on the City Council and that they cannot go back in time to understand why they did what they did. Walsh stated one policy question is the density and the other is height. Walsh asked what the Dumas site is guided for. Barnhart stated to his knowledge it is 7-10 units per acre in the 2030 plan, which was lowered. This project was originally guided for 10-15 and that was lowered to support the flats. Barnhart stated the City does have the flexibility to lower the density in certain areas. Walsh noted across the street further down the road there is a senior housing project and then an apartment building. Printup stated in his view this is an appropriate place for the higher density and that he is in agreement with the 30-foot height. Printup stated it is important to plan out a trail system in this area heading east and then west to the dog park because if the City does not get the easement now, they will not be able to get it later. Walsh stated he is in agreement with the 30 feet and that this is a good spot for the higher density. Dankey asked if the one road in will be enough for all the housing units. Barnhart stated the next level of analysis will include Hennepin County. The original plan had two entrances, but the County suggested removing one. Hennepin County may revise that analysis to include two entrances. Seals stated in her view it will be a lot for one road. Rief stated part of the challenge is that the road rises in that area, and if the T is where the current drive is, then the two entrances are on opposite sides and they cannot see one from the other. Dankey asked whether Hennepin County is considering a sidewalk in the area. Rief indicated that will be discussed as part of Phase 3. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 17 of 18 Fretham stated they met with Hennepin County and talked about access points. Hennepin County wanted the entrance further to the west because it provided a longer line of sight. Hennepin County also talked about cutting down the rise in the road. Fretham noted he heard 30 feet in height for the building and that they will make it work if that is what needs to be done. Fretham stated if there is any latitude in that number, they would welcome that since people like 9-foot ceilings and it is a challenge to get three stories with 9-foot stories. Walsh stated when dealing with a blank slate, the City has to follow the rules, and if they start negotiating, everything is up for grabs. Walsh noted they have indicated as much to other applicants earlier this evening. Walsh stated there is some flexibility on where the 30 feet is measured from, and if they are down below grade a few feet, that will give them a little bit of flexibility. The City Council took no formal action on this item. MAYOR/COUNCIL REPORT Seals noted some announcements on the Comprehensive Plan were placed on the City’s Facebook page, and if any resident has any feedback, she would encourage them to let Staff know. The e-mail addresses are located on the website. Seals noted citizen input helps direct the future. Barnhart noted the open house is set for October 25. Printup noted last week was Orono’s homecoming and that it was fun walking in the parade on the brand- new street. Crosby commented it was a fun weekend and that he attended the charity event at the Gillepsie Center. Money was raised for the Meals-on-Wheels program and other programs offered at the Gillepsie Center. Walsh stated he had a great time at the fundraising event and that it was their annual wine tasting event, which was very successful. The Maple Plain Fire Department held their open house this past Saturday, with an American flag burning ceremony. Walsh stated he also attended the Orono Alumni breakfast Saturday morning where they recognized some of the outstanding Orono alumni. CITY ADMINISTRATOR’S REPORT Rief reported the City is a little behind on finalizing road projects due to the rain. MEA weekend is when work is expected to be completed on Crystal Bay Road. Rief noted the City has received a lot of resident feedback on some of the projects and that he has visited the various projects to speak with the residents. Rief noted this week he and Chief Farniok will be representing the City of Orono on the speaker panel at the upcoming Metro Area Managers meeting this Thursday in relation to the school lockdown. Walsh asked what the ETA is on the next road improvement bids. Rief stated the last he was told is they hope to have those preliminary plans done by the end of October or the first part of November. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 8, 2018 7:00 o’clock p.m. _____________________________________________________________________________________ Page 18 of 18 CITY ATTORNEY’S REPORT None ADJOURNMENT Crosby moved, Printup seconded, to adjourn the Orono City Council meeting at 9:18 p.m. VOTE: Ayes 5, Nays 0. ATTEST: ______________________________________ _______________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: RJO Reviewed By: RJO Approved By: DJR 1.Purpose. The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2.Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 110536 to 110620, totaling $688,983.51. 3.Noteworthy Payments. Vendor Amount Description of Payment #110572 GMH Asphalt $196,188.09 Payment number 5 for the Old Crystal Bay Road reconstruction project. #110597 Omann Contracting $ 57,355.90 Payment for the Willow Drive Trail Rehabilitation and ADA compliant features. #110599 Orono Community Ed $ 2,625.05 Payment for Orono’s share of summer recreation programs provided by Orono Community Education. 4.Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits A.Check Register Item No.: 2 Date: October 22, 2018 Item Description: Claims/Bills Presenter: Ron Olson Finance Director Agenda Section: Consent Agenda City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 10/9/2018 - 10/22/2018 Oct 18, 2018 11:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount STEINBACK, DARIK 10/09/2018 105607 71216 999-10015 Utility refund 38.52- Total 105607:38.52- MARY BAKKEN 10/09/2018 105728 80916 101-41410-104 primary election Elections 19.00- Total 105728:19.00- Jessica Sletten 10/11/2018 108999 01-31-18 RE 999-10015 Refund for Overpayment 233.49- Total 108999:233.49- City of Wayzata\DMV 10/15/2018 109443 042418 405-48500-550 Unit #427 Registration 7,541.00- Total 109443:7,541.00- Detor, Elizabeth & Lucas 10/09/2018 109669 060618 101-22205 Escrow Refund #14-3657 & 2014-00513 1065 Fern 2,500.00- Total 109669:2,500.00- CENTURY LINK 10/09/2018 109928 070418-1 601-49400-321 Water Plant Phone/Internet 7/4-8/3/18 Water 141.03 Total 109928:141.03 THE HOME DEPOT 10/09/2018 110525 2808 00058 101-43000-226 husky tool bags Public Works Department 47.25- Total 110525:47.25- Detor, Elizabeth & Lucas 10/09/2018 110536 060618 101-22205 Escrow Refund #14-3657 & 2014-00513 1065 Fern 2,500.00 Total 110536:2,500.00 KLINGSPOR 10/09/2018 110537 3503350 602-49450-240 cutoff sawblades Sewer 111.38 Total 110537:111.38 MARY BAKKEN 10/09/2018 110538 80916 101-41410-104 primary election Elections 19.00 Total 110538:19.00 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 10/9/2018 - 10/22/2018 Oct 18, 2018 11:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount STEINBACK, DARIK 10/09/2018 110539 71216 999-10015 Utility refund 38.52 Total 110539:38.52 Jessica Sletten 10/11/2018 110542 01-31-18 RE 999-10015 Refund for Overpayment 233.49 Total 110542:233.49 Kahlert, Tom & Kelly 10/12/2018 110543 101118 101-22205 Escrow Refund - 2017-01093 & 2017-01580 1284 7,500.00 Total 110543:7,500.00 Pfingsten, Troy 10/12/2018 110544 101118 101-22205 Escrow Refund 2017-00151 701 Dickey Lake Dr 10,000.00 Total 110544:10,000.00 WOODDALE BUILDERS 10/12/2018 110545 101118 101-22205 Escrow refund 2017-01665 765 Boulder Drive 7,500.00 Total 110545:7,500.00 ADAM EDWARDS 10/22/2018 110546 092118 101-43000-331 Mileage-Street & Park Visits Public Works Department 123.93 Total 110546:123.93 Advance Auto Parts 10/22/2018 110547 6974-323598 701-49800-222 427N Hyd Fitting 6.14 Advance Auto Parts 10/22/2018 110547 6974-333156 701-49800-403 424 & 427 Hyd Repairs 38.72 Advance Auto Parts 10/22/2018 110547 6974-334359 701-49800-222 Task 22287 Air Filter 8.60 Advance Auto Parts 10/22/2018 110547 CREDITS 101-43000-221 Credits on Account Public Works Department 37.54- Total 110547:15.92 ADVANCED IMAGING SOLUTIO 10/22/2018 110548 INV178217 101-41900-401 Printers - 10/10/18-11/9/18 Central Services 85.45 ADVANCED IMAGING SOLUTIO 10/22/2018 110548 INV178217 101-42110-401 Printers - 10/10/18-11/9/18 Police Department 85.45 ADVANCED IMAGING SOLUTIO 10/22/2018 110548 INV178217 602-49450-401 Printers - 10/10/18-11/9/18 Sewer 42.73 Total 110548:213.63 ALLIED BLACKTOP COMPANY 10/22/2018 110549 2674 435-48850-408 2018 Crack Sealing 40,144.36 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 10/9/2018 - 10/22/2018 Oct 18, 2018 11:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 110549:40,144.36 BOLTON & MENK INC.10/22/2018 110550 0223671 101-43280-304 AT&T Site Visits Special Services 2,145.00 BOLTON & MENK INC.10/22/2018 110550 0223672 101-43280-304 15-3723 Lakeview Special Services 112.00 BOLTON & MENK INC.10/22/2018 110550 0223673 101-43280-304 LA18-000054 825 OCB RD Special Services 1,271.00 BOLTON & MENK INC.10/22/2018 110550 0223675 101-43280-304 18-3999 Southways Special Services 7,504.00 BOLTON & MENK INC.10/22/2018 110550 0223676 101-43280-304 LA18-000034 2635 Kelly Prkwy Special Services 305.00 BOLTON & MENK INC.10/22/2018 110550 0223677 101-43280-304 LA18-000062 387 Orono Orchard Rd Special Services 549.00 BOLTON & MENK INC.10/22/2018 110550 0223678 651-16500 2018 Drainage Improvements 5,718.00 BOLTON & MENK INC.10/22/2018 110550 0223679 651-49910-304 Pond & Drainage Study Storm Water 204.00 BOLTON & MENK INC.10/22/2018 110550 0223679 101-43170-304 GIS Updates Engineering 918.00 BOLTON & MENK INC.10/22/2018 110550 0223681 651-49910-304 2018 Pond Assessment Storm Water 732.00 BOLTON & MENK INC.10/22/2018 110550 0223684 435-48971-304 2018 Street Improvements 36,335.00 BOLTON & MENK INC.10/22/2018 110550 0223685 435-48972-304 2019 Street Improvements 904.00 BOLTON & MENK INC.10/22/2018 110550 0223686 225-45200-304 E Long Lake Rd Concept Dev 4,289.50 BOLTON & MENK INC.10/22/2018 110550 0223687 402-48055-304 OCB Rd Reconstruction OCB Road Reconstruction 48,746.50 BOLTON & MENK INC.10/22/2018 110550 0223689 101-43280-304 LA18-000038 Southways Special Services 418.00 Total 110550:110,151.00 BOYER TRUCKS 10/22/2018 110551 092618 405-48500-550 Unit #427 Registration 4,819.87 Total 110551:4,819.87 BUSINESS ESSENTIALS 10/22/2018 110552 WO-417015-101-41900-201 Office Supplies Central Services 221.14 Total 110552:221.14 CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 101-41600-307 General Legal Matters 9/18 Law/Legal Services 419.50 CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 101-42110-307 Police Matters 9/18 Police Department 403.00 CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 101-41600-307 Misc Recordings Law/Legal Services 778.55 CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 601-49400-307 Chlorine Release 9/18 Water 666.50 CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 101-41600-307 Johnson/Feldshon Matter Law/Legal Services 434.00 CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 101-43280-307 LA18-000054 825 Old Crystal Bay Rd S Special Services 1,867.31 CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 101-43280-307 LA18-000066 800 North Arm Dr Special Services 1,050.00 CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 101-43280-307 LA18-000078 387 Orono Orchard Rd S Special Services 133.30 CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 101-43280-307 LA18-000067 1212 Briar St Special Services 75.00 CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 101-43280-307 LA18-000069 225 OCB Rd Special Services 75.00 CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 101-43280-307 LA18-000080 800 N. Arm Special Services 75.00 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 10/9/2018 - 10/22/2018 Oct 18, 2018 11:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 101-42400-307 Staff Meetings 9/18 Building & Zoning 403.00 CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 101-41600-307 Council Meetings 9/18 Law/Legal Services 775.00 CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 101-42400-307 B&Z Assistance 9/18 Building & Zoning 325.50 CAMPBELL KNUTSON 10/22/2018 110553 093018-2717 101-41600-307 Ordinances 9/18 Law/Legal Services 93.00 Total 110553:7,573.66 CARDIAC SCIENCE 10/22/2018 110554 7333926 101-42110-221 AED Police Department 1,095.00 Total 110554:1,095.00 CARDMEMBER SERVICE 10/22/2018 110555 020518 101-42110-437 Missing Persons & Death Inv. Conference Police Department 156.76 CARDMEMBER SERVICE 10/22/2018 110555 021318-1 101-42110-201 Stamp for H. Gehlen (notary)Police Department 30.40 CARDMEMBER SERVICE 10/22/2018 110555 080218 101-42400-439 Food For Planning Commission Wrkshp Mtg Building & Zoning 44.12 CARDMEMBER SERVICE 10/22/2018 110555 081318-2 101-41110-439 CC Cookies 8/13/18 Mayor & Council .05 CARDMEMBER SERVICE 10/22/2018 110555 082818-1 101-43000-240 Nails & Rebar Ties for Generator Pads Public Works Department 33.92- CARDMEMBER SERVICE 10/22/2018 110555 082818-1 602-49450-240 Nails & Rebar Ties for Generator Pads Sewer 33.92- CARDMEMBER SERVICE 10/22/2018 110555 083018-2 101-42110-437 Domestic Assault Conference - Russeth, Barnes, J. Police Department 10.50 CARDMEMBER SERVICE 10/22/2018 110555 091218-1 101-42400-437 MNAPA Annual Conference - L. Oakden & J. Barnha Building & Zoning 600.00 CARDMEMBER SERVICE 10/22/2018 110555 091918-2 101-42110-437 Crime Prevention Conference - J. McCoy Police Department 40.00- CARDMEMBER SERVICE 10/22/2018 110555 092118-1 601-49400-216 Water, Deionize, Regent Solution Water 465.92 CARDMEMBER SERVICE 10/22/2018 110555 092618-1 101-41500-437 MNGFOA Conference - M. Ung Finance Department 247.24 CARDMEMBER SERVICE 10/22/2018 110555 092618-2 101-42400-331 MN Planning Conference - Hotel - L. Oakden & J. B Building & Zoning 738.08 CARDMEMBER SERVICE 10/22/2018 110555 092818 101-41500-437 MNGFOA Conference - R. Olson Finance Department 247.24 CARDMEMBER SERVICE 10/22/2018 110555 100218 101-42110-321 Phone Case - S. Sturms Police Department 37.59 CARDMEMBER SERVICE 10/22/2018 110555 100518 101-42110-437 IACP Conference - Meals Police Department 115.95 CARDMEMBER SERVICE 10/22/2018 110555 100518-1 101-43000-240 Weather Electrical Connectors for Equip Public Works Department 84.93 CARDMEMBER SERVICE 10/22/2018 110555 100818 101-42110-437 Hosting Training Police Department 34.45 CARDMEMBER SERVICE 10/22/2018 110555 100818-1 101-43000-437 APWA Conference Fee Public Works Department 255.00 CARDMEMBER SERVICE 10/22/2018 110555 100819 101-43000-224 Sidewalks, Trails, Drive area Reflective Marker & Sn Public Works Department 229.67 CARDMEMBER SERVICE 10/22/2018 110555 101018 101-42110-437 DMTJ Training - Datwyler, Krischner, J. Wittke Police Department 225.00 CARDMEMBER SERVICE 10/22/2018 110555 101018-1 101-42110-221 Squad Car MOC Wi-Fi Packs Batteries Police Department 85.96 CARDMEMBER SERVICE 10/22/2018 110555 101618 101-43000-437 Bridge Safety Refresher Training Public Works Department 125.00 Total 110555:3,626.02 CENTERPOINT ENERGY MAIN 10/22/2018 110556 92718 601-49400-381 Gas 8/22-9/20/18 Water 329.37 CENTERPOINT ENERGY MAIN 10/22/2018 110556 92718 602-49450-381 Gas 8/22-9/20/18 Sewer 224.74 CENTERPOINT ENERGY MAIN 10/22/2018 110556 92718 101-41900-381 Gas 8/22-9/20/18 Central Services 86.29 CENTERPOINT ENERGY MAIN 10/22/2018 110556 92718 101-42110-381 Gas 8/22-9/20/18 Police Department 36.00 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 10/9/2018 - 10/22/2018 Oct 18, 2018 11:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CENTERPOINT ENERGY MAIN 10/22/2018 110556 92718 101-45210-381 Gas 8/22-9/20/18 Golf Course 18.15 Total 110556:694.55 CHAD STENSRUD 10/22/2018 110557 101018 101-42110-439 Officer Debrief Meeting Police Department 18.63 Total 110557:18.63 CHUNKS LAKESHORE AUTO 10/22/2018 110558 0016092 101-42110-402 #245 Battery Police Department 170.14 CHUNKS LAKESHORE AUTO 10/22/2018 110558 0016095 101-42110-402 #245 Service Police Department 348.56 CHUNKS LAKESHORE AUTO 10/22/2018 110558 0016097 101-42110-402 #232 Service Police Department 44.90 CHUNKS LAKESHORE AUTO 10/22/2018 110558 0016107 101-42110-402 #240 Service Police Department 241.20 CHUNKS LAKESHORE AUTO 10/22/2018 110558 0016117 101-42110-402 #244 Service Police Department 210.48 CHUNKS LAKESHORE AUTO 10/22/2018 110558 0016125 101-42110-402 #240 Service Police Department 1,507.14 CHUNKS LAKESHORE AUTO 10/22/2018 110558 0016126 101-42110-402 #242 Service Police Department 44.90 Total 110558:2,567.32 CINTAS CORPORATION 10/22/2018 110559 4010607722 101-43000-226 Uniforms Public Works Department 63.96 CINTAS CORPORATION 10/22/2018 110559 4010891348 101-43000-226 Uniforms Public Works Department 70.59 Total 110559:134.55 CITY OF BLOOMINGTON 10/22/2018 110560 1800254 601-49400-489 Bacterial Water Testing Water 318.77 Total 110560:318.77 CITY OF MINNETONKA BEACH 10/22/2018 110561 100218 602-49450-387 2090 Shoreline 3rd Quarter Sewer 164.00 Total 110561:164.00 City of Orono Utilities 10/22/2018 110562 3RD QTR/20 601-49400-382 3rd Quarter Water Plant Water 306.53 City of Orono Utilities 10/22/2018 110562 3RD QTR/20 101-41900-382 3rd Quarter Post Office Central Services 172.91 City of Orono Utilities 10/22/2018 110562 3RD QTR/20 101-41900-382 3rd Quarter 2018 CH-PD Central Services 2,268.69 City of Orono Utilities 10/22/2018 110562 3RD QTR/20 101-41900-382 3rd Qtr UB-PW Central Services 712.54 Total 110562:3,460.67 City of Wayzata\DMV 10/22/2018 110563 092618 701-49800-441 Truck #428 Ford F550 16.00 City of Wayzata\DMV 10/22/2018 110563 092618 701-49800-441 Truck #709 Ford F250 16.00 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 10/9/2018 - 10/22/2018 Oct 18, 2018 11:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount City of Wayzata\DMV 10/22/2018 110563 092618 701-49800-441 Truck #710 Ford F250 16.00 Total 110563:48.00 CITYVIEW PLUMBING & HEATIN 10/22/2018 110564 48357 601-16500 Brine Maker Water Line Task 14497 3,258.00 Total 110564:3,258.00 CULLIGAN 10/22/2018 110565 093018 101-45210-403 Softener Service 10/1-11/30/18 Golf Course 21.94 Total 110565:21.94 David Weekley Homes 10/22/2018 110566 101718 101-22205 Exrow Refund 2017-01064 4730 Augusta Street 10,000.00 Total 110566:10,000.00 DITTER INC.10/22/2018 110567 3416998 101-42110-404 Furnace Repair & Maintenance Police Department 1,152.90 Total 110567:1,152.90 ECM PUBLISHERS INC 10/22/2018 110568 635468 101-42400-340 PH Ad October Building & Zoning 32.78 ECM PUBLISHERS INC 10/22/2018 110568 637301 602-49450-352 Certification Letters Sewer 41.72 Total 110568:74.50 FERGUSON WATERWORKS #25 10/22/2018 110569 0304939 601-49400-227 Meter Horns for Stock Water 1,058.47 FERGUSON WATERWORKS #25 10/22/2018 110569 0304954 601-49400-227 Meters for Stock Water 3,971.38 Total 110569:5,029.85 GENUINE PARTS COMPANY/NA 10/22/2018 110570 3270-418135 101-42110-402 Squad lights Police Department 25.97 Total 110570:25.97 GEPHART ELECTRIC CO INC 10/22/2018 110571 153772 602-16500 LS #7 Generator Set 7,200.00 Total 110571:7,200.00 GMH ASPHALT 10/22/2018 110572 101618 402-20600 OCB Road Improvements request 5 10,325.69- GMH ASPHALT 10/22/2018 110572 101618 402-48055-590 OCB Road Improvements request 5 OCB Road Reconstruction 206,513.78 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 10/9/2018 - 10/22/2018 Oct 18, 2018 11:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 110572:196,188.09 GONYEA HOMES 10/22/2018 110573 101718 101-22205 Escrow Refund 2017-00315 4730 Augusta St 2,500.00 Total 110573:2,500.00 GOPHER STATE ONE CALL 10/22/2018 110574 8090638 601-49400-489 locates Water 227.48 GOPHER STATE ONE CALL 10/22/2018 110574 8090638 602-49450-489 locates Sewer 227.47 Total 110574:454.95 HEALTH PARTNERS 10/22/2018 110575 84612848 101-21706 Health Insurance 11/2018 47,702.50 HEALTH PARTNERS 10/22/2018 110575 84612848 101-15998 Health Insurance 11/2018 5,487.50 HEALTH PARTNERS 10/22/2018 110575 84612848 101-42110-135 Health Insurance 11/2018 Police Department 640.00 Total 110575:53,830.00 Henn county Community Correcti 10/22/2018 110576 1000109843 101-41600-309 Jail Charges Law/Legal Services 1,689.19 Total 110576:1,689.19 HENNEPIN COUNTY INFOR TE 10/22/2018 110577 1000116932 101-41900-319 Network Support 10-2018 Central Services 51.00 HENNEPIN COUNTY INFOR TE 10/22/2018 110577 1000117061 101-42110-414 Radio Communication-09/18 Police Department 2,066.70 HENNEPIN COUNTY INFOR TE 10/22/2018 110577 1000117092 101-43000-414 PW Radios 09/18 Public Works Department 162.08 Total 110577:2,279.78 HENNEPIN COUNTY SHERIFF 10/22/2018 110578 1000116488 101-41600-309 Jail Charges-Sep/2018 Law/Legal Services 600.00 Total 110578:600.00 JANE SZCZEPANIK 10/22/2018 110579 100718 101-42110-226 Investigation Uniforms Police Department 30.86 JANE SZCZEPANIK 10/22/2018 110579 100718 101-42110-226 Investigation Uniforms Police Department 127.96 Total 110579:158.82 JAY DEMBOUSKI 10/22/2018 110580 101118 101-42110-437 meal reimb training Police Department 7.51 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 10/9/2018 - 10/22/2018 Oct 18, 2018 11:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 110580:7.51 LOGIS 10/22/2018 110581 45959 101-42110-310 Police Records 10/18 Police Department 6,917.00 LOGIS 10/22/2018 110581 45959 101-41900-329 Backups 10/18 Central Services 917.00 LOGIS 10/22/2018 110581 45959 101-41900-329 Internet 10/18 Central Services 205.50 LOGIS 10/22/2018 110581 45959 101-42110-329 Internet 10/18 Police Department 205.50 Total 110581:8,245.00 MANSFIELD OIL COMPANY 10/22/2018 110582 21007775 101-42110-212 Unleaded Fuel Police Department 3,095.20 MANSFIELD OIL COMPANY 10/22/2018 110582 21007776 701-49800-212 Diesel 1,449.89 Total 110582:4,545.09 MARGARET UNG 10/22/2018 110583 101518 101-41500-437 MNGFOA Conference Finance Department 134.07 MARGARET UNG 10/22/2018 110583 101518 101-41500-331 Mileage 9/6-10/15/18 Finance Department 29.98 Total 110583:164.05 Menards HSBC Business Solution 10/22/2018 110584 37498 101-43000-404 2x8's for Salt Shed Reapir Task 21589 Public Works Department 128.40 Menards HSBC Business Solution 10/22/2018 110584 37647 101-43000-404 3/4" Treated Plywood for Salt Shed Repair Task 215 Public Works Department 531.72 Total 110584:660.12 MET COUNCIL ENVIRONMENTA 10/22/2018 110585 0001087931 602-49450-383 Wastewater Charges 11/2018 Sewer 39,434.77 Total 110585:39,434.77 MINNEAPOLIS OXYGEN COMPA 10/22/2018 110586 00031890 701-49800-222 acetylene, oxygen 27.90 MINNEAPOLIS OXYGEN COMPA 10/22/2018 110586 00031891 101-42110-221 Medical Oxygen Police Department 46.50 MINNEAPOLIS OXYGEN COMPA 10/22/2018 110586 00031892 101-42110-221 Medical Oxygen Police Department 6.30 Total 110586:80.70 MINNESOTA EQUIPMENT 10/22/2018 110587 LATECH 101-45210-221 Late Fee Charged Golf Course 3.30 MINNESOTA EQUIPMENT 10/22/2018 110587 P73717 602-49450-227 Blades for Cutoff Saw Sewer 17.50 MINNESOTA EQUIPMENT 10/22/2018 110587 P76269 701-49800-402 Unit #50 Repair 3,106.50 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 10/9/2018 - 10/22/2018 Oct 18, 2018 11:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 110587:3,127.30 MINT ROOFING 10/22/2018 110588 781427 101-41900-404 Post Office roof repair Central Services 359.96 Total 110588:359.96 MOTOROLA 10/22/2018 110589 16017070 101-42110-580 New Base Radio for PD1 Police Department 4,609.50 Total 110589:4,609.50 MOUND TRUE VALUE 10/22/2018 110590 155852 101-42110-221 Cleaning Wipes, Cable, Pwr Outlet Police Department 52.95 MOUND TRUE VALUE 10/22/2018 110590 155928 101-42110-437 10/11 Training Police Department 24.25 MOUND TRUE VALUE 10/22/2018 110590 155970 101-42110-221 Cleaning Wipes, Screw/Bolts/Washers Police Department 7.76 MOUND TRUE VALUE 10/22/2018 110590 155985 101-42110-404 Lamp & Lightbulb - PD1 Police Department 64.97 Total 110590:149.93 NAVARRE HARDWARE 10/22/2018 110591 312600 101-43000-240 Soap & Key Public Works Department 7.76 NAVARRE HARDWARE 10/22/2018 110591 313148 601-49400-227 Locater Batteries Water 4.50 NAVARRE HARDWARE 10/22/2018 110591 313148 602-49450-227 Locater Batteries Sewer 4.49 NAVARRE HARDWARE 10/22/2018 110591 313230 602-49450-226 Gloves - B. Anderson Sewer 21.78 NAVARRE HARDWARE 10/22/2018 110591 313378 601-49400-223 Latch, Sealant Water 43.94 NAVARRE HARDWARE 10/22/2018 110591 313386 701-49800-222 Unit 426 Paint Pail 5.49 NAVARRE HARDWARE 10/22/2018 110591 313386 601-49400-405 Handy Hook Water 4.79 NAVARRE HARDWARE 10/22/2018 110591 K13211 601-49400-223 Battery Water 5.99 Total 110591:98.74 NEWEGG INC 10/22/2018 110592 1301577181 101-41900-221 Display Port to HDMI - Bldg Official Central Services 12.92 NEWEGG INC 10/22/2018 110592 1301579462 101-41900-221 HDMI Cable - Bldg Official Central Services 21.91 Total 110592:34.83 NORTHERN STAR EXPLORER 10/22/2018 110593 100418 101-42110-229 Orono Police Explorers Post 3776 Renewal Police Department 460.75 Total 110593:460.75 O SULLIVANS HOLIDAY 546 10/22/2018 110594 093018 101-42110-402 09/18 Car Washes Police Department 104.50 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 10/9/2018 - 10/22/2018 Oct 18, 2018 11:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 110594:104.50 O SULLIVANS HOLIDAY 547 10/22/2018 110595 093018 101-42110-402 09/18 Car Washes Police Department 188.73 Total 110595:188.73 OFFICE DEPOT 10/22/2018 110596 2108146860 101-42110-201 Office Supplies - PD Police Department 55.95 OFFICE DEPOT 10/22/2018 110596 2108147900 101-42110-201 CD Sleeve Police Department 13.74 OFFICE DEPOT 10/22/2018 110596 2154970270 101-41900-201 Scale Central Services 25.56 OFFICE DEPOT 10/22/2018 110596 2154970870 101-41900-201 Office Supplies Central Services 75.34 Total 110596:170.59 OMANN CONTRACTING COMPA 10/22/2018 110597 090818 225-45200-530 Willow Drive Trail Maintenance RFP 1 & Final 57,355.90 Total 110597:57,355.90 On Time Delivery Service Inc.10/22/2018 110598 264629 101-41900-321 Delivery - Mid America Bus Sys Central Services 21.54 On Time Delivery Service Inc.10/22/2018 110598 267211 101-41900-321 Delivery - Campbell Knutson Central Services 38.18 Total 110598:59.72 ORONO COMMUNITY EDUCATI 10/22/2018 110599 10858 101-41800-490 2018 Summer Recreation Program Human Services 2,625.15 Total 110599:2,625.15 PAINT A LOT 10/22/2018 110600 1438 101-43000-224 2018 Road Stripping Public Works Department 1,892.50 Total 110600:1,892.50 POPE DOUGLAS SOLID WASTE 10/22/2018 110601 1446-1 101-42110-319 Drug destruction Police Department 28.90 Total 110601:28.90 QUALITY FLOW SYSTEMS INC 10/22/2018 110602 35978 602-16500 New Pumps and Replacement Pipe for LS#1 19,780.00 QUALITY FLOW SYSTEMS INC 10/22/2018 110602 35987 602-16500 Replacement pumps for LS #23 11,920.00 Total 110602:31,700.00 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 10/9/2018 - 10/22/2018 Oct 18, 2018 11:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Strandberg, Jeff & Carolyn 10/22/2018 110603 101718 101-22205 Escrow Refund 2017-01345 3895 Bayside Rd 1,000.00 Total 110603:1,000.00 STREICHERS POLICE EQUIP 10/22/2018 110604 CM280583 101-42110-226 Uniform - Credit memo Police Department 44.99- STREICHERS POLICE EQUIP 10/22/2018 110604 I1326474-1 101-42110-226 Uniform Police Department 20.78 STREICHERS POLICE EQUIP 10/22/2018 110604 I1328033 101-42110-226 Carrier, Name Tage Cloth Police Department 128.49 STREICHERS POLICE EQUIP 10/22/2018 110604 I1330409 101-42110-226 Carrier, Panel Set, Trauma Plate Police Department 1,212.50 STREICHERS POLICE EQUIP 10/22/2018 110604 I1330725 101-42110-226 Uniform Police Department 86.98 STREICHERS POLICE EQUIP 10/22/2018 110604 I1330894 101-42110-226 Uniform Police Department 44.99 STREICHERS POLICE EQUIP 10/22/2018 110604 I1331021 101-42110-226 Combat App, Pouch, Backpack Police Department 214.94 STREICHERS POLICE EQUIP 10/22/2018 110604 I1331068 101-42110-226 Pistol Case Police Department 11.99 STREICHERS POLICE EQUIP 10/22/2018 110604 I1331182 101-42110-226 Tie bar - State Seal Police Department 8.79 STREICHERS POLICE EQUIP 10/22/2018 110604 I1331583 101-42110-226 Uniform Police Department 29.98 STREICHERS POLICE EQUIP 10/22/2018 110604 I1331687 101-42110-226 Uniform Police Department 121.98 STREICHERS POLICE EQUIP 10/22/2018 110604 I1331690 101-42110-226 Ankle Holster Police Department 50.99 STREICHERS POLICE EQUIP 10/22/2018 110604 I1331709 101-42110-226 Uniform & Equipment Police Department 1,708.62 STREICHERS POLICE EQUIP 10/22/2018 110604 I1331832 101-42110-226 Uniform & Equipment Police Department 30.97 STREICHERS POLICE EQUIP 10/22/2018 110604 I1332436 101-42110-226 Pants Police Department 79.00 STREICHERS POLICE EQUIP 10/22/2018 110604 I1332724 101-42110-226 Uniform & Equipment Police Department 55.00 STREICHERS POLICE EQUIP 10/22/2018 110604 I1332857 101-42110-226 Weapon Light Police Department 148.99 STREICHERS POLICE EQUIP 10/22/2018 110604 I1333131 101-42110-226 Uniform & Nameplate Police Department 9.99 STREICHERS POLICE EQUIP 10/22/2018 110604 I1333752 101-42110-226 Jacket Police Department 199.99 Total 110604:4,119.98 THE HOME DEPOT 10/22/2018 110605 3012959 101-43000-404 Parts, Supplies to Repair Salt Shed Task 21589 Public Works Department 370.05 THE HOME DEPOT 10/22/2018 110605 6014140 601-49400-405 Water Tower Plywood & Stud Water 240.66 THE HOME DEPOT 10/22/2018 110605 7020513 601-49400-221 Weather Proof Enclosure for N. Water Tower Water 228.16 THE HOME DEPOT 10/22/2018 110605 8565902 101-43000-240 Nails & Rebar Ties for Generator Pad Public Works Department 31.54 THE HOME DEPOT 10/22/2018 110605 8565902 602-49450-240 Nails & Rebar Ties for Generator Pad Sewer 31.55 THE HOME DEPOT 10/22/2018 110605 8580272 101-43000-226 Storage Bags - Tree Trimming & Removal Rope Public Works Department 43.94 Total 110605:945.90 TOLL GAS & WELDING SUPPLY 10/22/2018 110606 40089389 701-49800-222 Cylinder/Demurrage 10.68 Total 110606:10.68 TRI K SERVICES 10/22/2018 110607 7976 101-43000-224 Pulv. Topsoil Public Works Department 110.00 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 10/9/2018 - 10/22/2018 Oct 18, 2018 11:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 110607:110.00 UNITED FARMERS COOPERATI 10/22/2018 110608 214590 701-49800-222 Propane Unit 432 65.00 UNITED FARMERS COOPERATI 10/22/2018 110608 21-49591 701-49800-222 Broom 11.18 UNITED FARMERS COOPERATI 10/22/2018 110608 21-49592 701-49800-222 Propane Unit 432 32.60- Total 110608:43.58 US Bank Equipment Finance 10/22/2018 110609 367745817 101-41900-413 Copiers Central Services 300.00 US Bank Equipment Finance 10/22/2018 110609 367745817 101-42110-413 Copiers Police Department 200.00 US Bank Equipment Finance 10/22/2018 110609 367745817 602-49450-415 Copiers Sewer 96.76 Total 110609:596.76 Valek, Steven 10/22/2018 110610 101718 101-22205 Escrow Refund 2016-00363 4720 Tonkaview Ln 2,500.00 Total 110610:2,500.00 VERIZON WIRELESS 10/22/2018 110611 9815971643 101-42110-321 Internet 9/7-10/6/18 Police Department 1,587.15 VERIZON WIRELESS 10/22/2018 110611 9815971643 101-41900-321 Internet 9/7-10/6/18 Central Services 134.89 VERIZON WIRELESS 10/22/2018 110611 9815971643 101-42400-321 Internet 9/7-10/6/18 Building & Zoning 70.02 VERIZON WIRELESS 10/22/2018 110611 9815971643 101-43000-321 Internet 9/7-10/6/18 Public Works Department 70.02 VERIZON WIRELESS 10/22/2018 110611 9815971643 101-45200-321 Internet 9/7-10/6/18 Parks 35.01 VERIZON WIRELESS 10/22/2018 110611 9815971643 101-45210-321 Internet 9/7-10/6/18 Golf Course 86.61 VERIZON WIRELESS 10/22/2018 110611 9815971643 601-49400-321 Internet 9/7-10/6/18 Water 173.22 VERIZON WIRELESS 10/22/2018 110611 9815971643 602-49450-321 Internet 9/7-10/6/18 Sewer 35.01 VERIZON WIRELESS 10/22/2018 110611 9815971643 101-42400-221 Inspector's Ipad Building & Zoning 359.99 Total 110611:2,551.92 VESSCO INC 10/22/2018 110612 74381 601-49400-227 Tube Element , Marprene Water 281.31 Total 110612:281.31 WACONIA FORD 10/22/2018 110613 93303 701-49800-222 Wiper Repair Unit 712 7.60 Total 110613:7.60 WASTE MANAGEMENT RECYC 10/22/2018 110614 0046115-280 603-49500-316 Reccycling 10/2018 9,530.40 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 10/9/2018 - 10/22/2018 Oct 18, 2018 11:29AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 110614:9,530.40 WILLIAMS TOWING 10/22/2018 110615 148609 101-42110-436 Impund - Honda Civic Police Department 155.00 Total 110615:155.00 Wright-Hennepin Coop Electric 10/22/2018 110616 3502673270 101-45200-381 Brush Site 9/1/18-10/1/18 Parks 21.24 Wright-Hennepin Coop Electric 10/22/2018 110616 3502673270 101-43000-386 Electical Service 9/1-10/1/18 Public Works Department 142.34 Wright-Hennepin Coop Electric 10/22/2018 110616 3502673270 101-45210-319 GC Security 11/1-12/1/18 Golf Course 40.76 Total 110616:204.34 XCEL ENERGY 10/22/2018 110617 609965922 101-41900-381 Electric 8/23-9/24/18 Central Services 1,771.68 XCEL ENERGY 10/22/2018 110617 609965922 101-42110-381 Electric 8/23-9/24/18 Police Department 1,177.05 XCEL ENERGY 10/22/2018 110617 609965922 101-42110-381 Electric 8/23-9/24/18 Police Department 34.26 XCEL ENERGY 10/22/2018 110617 609965922 101-43000-381 Electric 8/23-9/24/18 Public Works Department 199.74 XCEL ENERGY 10/22/2018 110617 609965922 101-43000-386 Electric 8/23-9/24/18 Public Works Department 2,104.73 XCEL ENERGY 10/22/2018 110617 609965922 101-45200-381 Electric 8/23-9/24/18 Parks 33.93 XCEL ENERGY 10/22/2018 110617 609965922 601-49400-381 Electric 8/23-9/24/18 Water 7,622.45 XCEL ENERGY 10/22/2018 110617 609965922 602-49450-381 Electric 8/23-9/24/18 Sewer 2,236.54 XCEL ENERGY 10/22/2018 110617 609965922 101-45210-381 Electric 8/23-9/24/18 Golf Course 928.26 Total 110617:16,108.63 Yeager, Julie 10/22/2018 110618 100818 999-10015 UB Refund 2660 Mapleridge Ln 50.00 Total 110618:50.00 Zehnder, Eric 10/22/2018 110619 101718 101-22205 Escrow Refund 2017-00647 & 2017-00700 2660 Fo 12,500.00 Total 110619:12,500.00 ZIEGLER 10/22/2018 110620 F1094402 602-16500 Sewer Generator Project 4,644.00 Total 110620:4,644.00 Grand Totals: 688,983.51 AGENDA ITEM Prepared By: RJO Reviewed By: DJR Approved By: DJR 1. Purpose. Attached to this Memo is the 2018 Third Quarter Financial Report. It is for informational purposes only. COUNCIL ACTION REQUESTED No Action Required. Exhibits A. 2018 Budget Update Memo B. Revenue Information C. Revenue Graph D. Expenditure Information Item No.: 3 Date: October 22, 2018 Item Description: Third Quarter Financial Report Presenter: Ron Olson Agenda Section: Consent Agenda To: Mayor and Council From: Ron Olson, Finance Director Subject: Budget Update Date: October 22, 2018 Attachments: 1. Revenue Information 2. Revenue Graph 3. Expenditure Information The third quarter General Fund year to date budget to actual comparisons are included with this memo. They are as of the end of September which represents 75% of the year. Revenues are currently at 77.22% of budget with expenditures at 73.89% of budget. General Fund Revenues • Property taxes at 62.9% of the budget are the primary revenue source for the General Fund. The 1st half collections were unusually high due to the prepayment of 2018 taxes as a result the 2017 tax bill and a cap on the deductibility of state and local taxes. When the 2nd half tax settlement is received in December, it is expected that property tax revenue will be at 100% of budget. • Licenses and Permits are already at 114.1% of budget. This positive variance is due to the continuation of the trend of increasing building permit revenue over the past few years. However, with increasing interest rates there has been a slowing in new home construction nationwide. On a quarter to quarter basis, the third quarter of 2018 saw a decrease of from $163,349 in 2017 to $104,339.65 (-36%) in 2018. Whether this is due simply to timing of permits, or the beginning of a return to the historical average of permits will need to be monitored. • The Charges for Services category is at 97.6% of budget and will finish the year over budget as the fourth quarter revenue are received. The construction related revenue lines are already 45% over budget for the year. This is a reflection of the strong building climate with is continuing to drive all construction related revenues. • Other Governmental revenue is only at 18.3% of budget, however the police State Aid Reimbursement been received in October in the amount of $234,177.59. The category will exceed budget at the end of the year. • Golf Course revenue is at 95% of budget and will finish the year slightly under budget. The major reason for this was the late spring and the loss of the entire month of April to start the season. The overall General Fund revenue budget will exceed 100% at the end of the year. Budget Update October 19, 2018 Page 2 General Fund Expenditures At 73.89%, the overall expenditure amounts are on target for the year. Although some adjustments have been made, the expenditure statement should be view as non-adjusted. The major adjustment made was to remove the payroll expenditures for the first five days of October which were included in the base numbers. While the overall budget is in good shape, some departments already or will exceed their budgets this year. • The Mayor and Council Department is at 82.6%. This is the result of the timing of payments for memberships. This department will finish the year at 100% of budget. • Law and Legal Services are trending over budget at 78.45%. This is the result an increase in the amount of ordinance amendments and a lawsuits that the City is named in. • Central Service is at 93.4% of budget. There are three line items leading to this higher than anticipated expenditure level. First, bank Fees are currently $10,000 over budget. This is the result of the switch to Citizen Serve and credit card fees related to the online processing. Software Licensing is at $21,000 over budget; this is mainly the result of $19,500 in Citizen Serve licensing. Internet costs are also higher than budget, this is due to internet speed upgrades that were approved after the budget was set. • Public Works is trending over budget. Some reasons for this are $6,000 in unemployment costs that are not budgeted for. Increased building maintenance costs as the facilities age. There also appears to be some expenditures that could be charged in other departments. Finance will be meeting with the department to go over these expenditures. • Engineering is trending over budget. Mapping and GIS costs as the City continues to improve its mapping capabilities are the reason for this overage. At a total budget of $15,000 to is a very minor department and has a minimal effect on the overall budget. • The Golf Course is at 103.48% of budget. While a majority of expenditures have been recorded for the year, there will still be some additional expenditures for this account. The reason for this overage was a budgeting error with the removal of the Assistant Supervisor’s wages. The position was not hired, but the wages were still needed to pay for the seasonal workers that covered these hours. • Expenditures in the Special Services department are engineering and legal fees associated with developments, variances, and other building related items. These are generally passed through to the party requiring the expenditure. The revenues related to these expenditures are also over budget. Budget Update October 19, 2018 Page 3 While some departments will finish the year over budget, the overall expenditure budget is projected to be at slightly under budget for the year (98%) so the overall General Fund Expenditure Budget will not require a budget adjustment. Summary In summary, the overall General Fund budget is looking good through the 3rd quarter. Revenues are at 77.2% of budget and will exceed budget at year end. While some individual departments are over budget for the year, overall expenditures are at 73.9% and on track to finish the year at around 98% of budget. So u r c e Se p t 3 0 B u d g e t P e r c e n t D e c 3 1 P e r c e n t S e p t 3 0 B u d g e t B a l a n c e P e r c e n t Ta x e s 2, 1 5 1 , 4 4 5 4, 1 9 7 , 2 4 0 51 . 2 6 % 4 , 2 0 7 , 2 2 7 10 0 . 2 4 % 2 , 7 3 7 , 9 4 3 4, 3 5 5 , 0 5 0 1, 6 1 7 , 1 0 7 6 2 . 8 7 % Li c e n s e s & P e r m i t s 40 2 , 7 5 6 46 5 , 6 5 0 86 . 4 9 % 6 1 3 , 2 2 2 13 1 . 6 9 % 5 3 2 , 4 4 9 46 6 , 6 5 0 -6 5 , 7 9 9 1 1 4 . 1 0 % Ot h e r G o v e r n m e n t a l 49 , 8 0 6 22 7 , 2 2 0 21 . 9 2 % 2 9 0 , 3 4 3 12 7 . 7 8 % 4 4 , 0 3 3 24 0 , 2 2 0 19 6 , 1 8 7 1 8 . 3 3 % Ch a r g e s f o r S e r v i c e 2, 7 4 1 , 2 1 7 2, 7 8 2 , 8 5 0 98 . 5 0 % 2 , 9 9 0 , 2 7 1 10 7 . 4 5 % 2 , 7 2 8 , 3 5 6 2, 7 9 1 , 4 8 0 63 , 1 2 4 9 7 . 7 4 % Fi n e s 48 , 3 2 7 80 , 5 0 0 60 . 0 3 % 7 0 , 5 8 0 87 . 6 8 % 6 4 , 1 2 3 80 , 1 0 0 15 , 9 7 7 8 0 . 0 5 % Mi s c e l l a n e o u s 1, 7 9 0 1, 5 0 0 11 9 . 3 3 % 3 0 , 6 9 0 2 0 4 6 . 0 0 % 1 , 9 2 0 1, 5 0 0 -420 1 2 8 . 0 0 % Go l f C o u r s e 19 1 , 4 6 0 15 0 , 0 0 0 12 7 . 6 4 % 1 9 5 , 4 4 8 13 0 . 3 0 % 1 6 9 , 3 0 4 17 6 , 0 0 0 6, 6 9 6 9 6 . 2 0 % In t e r e s t 47 8 54 , 5 0 0 0. 8 8 % 4 5 , 4 7 5 83 . 4 4 % 34 1 54 , 5 0 0 54 , 1 5 9 0 . 6 3 % Ot h e r S o u r c e s & T r a n s f e r s 3 4 , 4 4 4 32 , 4 0 0 10 6 . 3 1 % 4 7 , 6 4 5 14 7 . 0 5 % 4 8 , 4 4 6 27 , 9 0 0 -2 0 , 5 4 6 1 7 3 . 6 4 % 5, 6 2 1 , 7 2 3 7, 9 9 1 , 8 6 0 70 . 3 4 % 8 , 4 9 0 , 9 0 1 10 6 . 2 4 % 6 , 3 2 6 , 9 1 4 8, 1 9 3 , 4 0 0 1, 8 6 6 , 4 8 6 7 7 . 2 2 % Qu a r t e r Ci t y o f O r o n o Re v e n u e S u m m a r y w i t h C o m p a r i s o n t o B u d g e t Fo r T h e 9 M o n t h s E n d i n g S e p t e m b e r 3 0 , 2 0 1 7 - 1 8 20 1 7 20 1 8 At t a c h m e n t 1 - R e v e n u e I n f o r m a t i o n Page 1 CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2018 GENERAL FUND PERIOD SEPTEMBER 30, 2 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 03:08PM PAGE: 1 TAXES 101-31010 CURRENT AD VALOREM TAXES 2,745,756.45 2,745,756.45 4,345,050.00 1,599,293.55 63.2 101-31020 DELINQUENT AD VALOREM TAXES ( 45,617.37) ( 45,617.37)10,000.00 55,617.37 (456.2) 101-31040 FISCAL DISPARITIES 17,668.99 17,668.99 .00 ( 17,668.99) .0 101-31050 PERSONAL PROPERTY TAX 19,534.15 19,534.15 .00 ( 19,534.15) .0 101-31060 FORFIETED TAX SALE APPORTIONMT .00 .00 .00 .00 .0 101-31070 RENT CREDIT .00 .00 .00 .00 .0 101-31900 PENALTIES AND INTEREST-TAXES 600.36 600.36 .00 ( 600.36) .0 TOTAL TAXES 2,737,942.58 2,737,942.58 4,355,050.00 1,617,107.42 62.9 LICENSES & PERMITS 101-32100 BUSINESS LICENSES .00 .00 7,000.00 7,000.00 .0 101-32110 BEER & LIQUOR LICENSES 525.00 525.00 .00 ( 525.00) .0 101-32120 CIGARETTE LICENSES 155.00 155.00 400.00 245.00 38.8 101-32130 COMMERCIAL DOCK LICENSES .00 .00 .00 .00 .0 101-32140 SET UP LICENSES .00 .00 .00 .00 .0 101-32150 SEPTIC LICENSES .00 .00 .00 .00 .0 101-32170 GARBAGE HAULERS LICENSES 1,095.00 1,095.00 1,100.00 5.00 99.6 101-32180 OTHER BUSINESS LICENSE/PERMIT 10,175.00 10,175.00 5,400.00 ( 4,775.00) 188.4 101-32230 RENTAL LICENSES 4,503.00 4,503.00 .00 ( 4,503.00) .0 101-32240 DOG LICENSES 100.00 100.00 .00 ( 100.00) .0 101-32510 BUILDING PERMITS 401,024.73 401,024.73 371,000.00 ( 30,024.73) 108.1 101-32520 ZONING PERMIT 950.00 950.00 1,750.00 800.00 54.3 101-32530 MECHANICAL/SEPTIC/OTHER 82,963.44 82,963.44 55,000.00 ( 27,963.44) 150.8 101-32590 PLUMBING PERMIT 30,957.47 30,957.47 25,000.00 ( 5,957.47) 123.8 TOTAL LICENSES & PERMITS 532,448.64 532,448.64 466,650.00 ( 65,798.64) 114.1 OTHER GOVERNMENTS 101-33220 FEDERAL GRANT-EMRGNCY PREP .00 .00 .00 .00 .0 101-33390 FEDERAL GRANT-OTHER .00 .00 .00 .00 .0 101-33410 HACA AID .00 .00 .00 .00 .0 101-33415 MARKET VALUE CREDIT .00 .00 .00 .00 .0 101-33420 POLICE STATE AID .00 .00 200,000.00 200,000.00 .0 101-33430 POLICE TRAINING REIMBURSEMENT 27,753.11 27,753.11 23,000.00 ( 4,753.11) 120.7 101-33440 MUNICIPAL STATE AID-STREETS .00 .00 .00 .00 .0 101-33450 LOCAL GOVERNMENT AID .00 .00 .00 .00 .0 101-33460 PERA STATE AID 3,609.50 3,609.50 7,220.00 3,610.50 50.0 101-33490 STATE GRANT-OTHER 12,670.66 12,670.66 10,000.00 ( 2,670.66) 126.7 101-33610 COUNTY GRANT-RECYCLING .00 .00 .00 .00 .0 101-33690 COUNTY GRANT-OTHER .00 .00 .00 .00 .0 101-33800 OTHER GRANTS/AIDS .00 .00 .00 .00 .0 101-33890 GRANTS/AIDS FROM OTHER GOVTS .00 .00 .00 .00 .0 TOTAL OTHER GOVERNMENTS 44,033.27 44,033.27 240,220.00 196,186.73 18.3 Attachment 1 - Revenue Information Page 2 CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2018 GENERAL FUND PERIOD SEPTEMBER 30, 2 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 03:08PM PAGE: 2 CHARGES FOR SERVICES 101-34200 ADMINISTRATIVE CHARGES FOR SVC 51,750.00 51,750.00 80,000.00 28,250.00 64.7 101-34210 GENERAL TAXABLE SALES/SERVICE 490.04 490.04 1,000.00 509.96 49.0 101-34220 ASSESSMENTS SEARCHES 200.00 200.00 300.00 100.00 66.7 101-34230 FILING FEES-ELECTIONS/PLATS 1,056.00 1,056.00 4,000.00 2,944.00 26.4 101-34410 PLAN CHECK/SITE EXAM FEES 260,279.84 260,279.84 190,000.00 ( 70,279.84) 137.0 101-34420 COND USE-VARIANCE-DEV FEES 19,280.00 19,280.00 10,000.00 ( 9,280.00) 192.8 101-34430 ENGINEERING & LEGAL FEES 64,771.09 64,771.09 40,000.00 ( 24,771.09) 161.9 101-34440 BLDG PERMITS-MAIL IN FEES 320.00 320.00 700.00 380.00 45.7 101-34450 ON-SITE SEPTIC PROGRAM FEES 44,932.50 44,932.50 44,500.00 ( 432.50) 101.0 101-34460 COOP AGREEMENT-INSPECTION 3,990.00 3,990.00 20,000.00 16,010.00 20.0 101-34610 COOP AGREEMENT-POLICE 2,166,979.80 2,166,979.80 2,308,830.00 141,850.20 93.9 101-34620 COOP AGREEMENT-ANIMAL CONTROL .00 .00 .00 .00 .0 101-34630 POLICE SPECIAL SERVICES 97,473.00 97,473.00 80,000.00 ( 17,473.00) 121.8 101-34640 FALSE ALARM FEES 300.00 300.00 2,000.00 1,700.00 15.0 101-34650 POLICE REPORTS 798.00 798.00 850.00 52.00 93.9 101-34670 POLICE RESERVE RECEIPTS .00 .00 300.00 300.00 .0 101-34680 EXPLORERS PROGRAM 247.00 247.00 .00 ( 247.00) .0 101-34781 OFF LEASH ANNUAL PASS 14,247.50 14,247.50 10,000.00 ( 4,247.50) 142.5 101-34810 COOP AGREEMENT-PUBLIC WORKS 1,241.20 1,241.20 3,000.00 1,758.80 41.4 101-34815 INTERDEPARTMENTAL SERVICES-PW .00 .00 .00 .00 .0 101-34820 RECYCLING PROGRAM FEES .00 .00 .00 .00 .0 TOTAL CHARGES FOR SERVICES 2,728,355.97 2,728,355.97 2,795,480.00 67,124.03 97.6 FINES 101-35104 OTHER FINES .00 .00 .00 .00 .0 101-35105 ADMIN CITATIONS 12,414.88 12,414.88 .00 ( 12,414.88) .0 101-35400 COURT FINES 51,568.35 51,568.35 80,000.00 28,431.65 64.5 101-35410 DRUG TASK FORCE .00 .00 .00 .00 .0 101-35420 DOG IMPOUND FEES 140.00 140.00 100.00 ( 40.00) 140.0 101-35620 ADMINISTRATIVE 30% SHARE .00 .00 .00 .00 .0 TOTAL FINES 64,123.23 64,123.23 80,100.00 15,976.77 80.1 Attachment 1 - Revenue Information Page 3 CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2018 GENERAL FUND PERIOD SEPTEMBER 30, 2 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 75 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 03:08PM PAGE: 3 MISCELLANEOUS 101-37699 UTILITY PENALTIES 1,920.00 1,920.00 1,500.00 ( 420.00) 128.0 101-37910 GREEN FEES 106,202.32 106,202.32 110,000.00 3,797.68 96.6 101-37920 RENTAL-GOLF CARTS & CLUB 45,690.00 45,690.00 49,000.00 3,310.00 93.2 101-37930 BEER SALES 9,735.00 9,735.00 8,000.00 ( 1,735.00) 121.7 101-37935 POP SALES .00 .00 .00 .00 .0 101-37940 CONCESSIONS-TAXABLE 4,789.50 4,789.50 6,000.00 1,210.50 79.8 101-37950 CONCESSIONS-NONTAXABLE .00 .00 .00 .00 .0 101-37960 GOLF BALL SALES .00 .00 .00 .00 .0 101-37970 PRO SHOP-TAXABLE 2,019.50 2,019.50 3,000.00 980.50 67.3 101-37980 PRO SHOP-NONTAXABLE 277.00 277.00 .00 ( 277.00) .0 101-37985 GOLF COURSE PRINTS .00 .00 .00 .00 .0 101-37990 OTHER GOLF COURSE RECEIPTS 590.54 590.54 .00 ( 590.54) .0 101-37999 CASH OVER/SHORT .00 .00 .00 .00 .0 TOTAL MISCELLANEOUS 171,223.86 171,223.86 177,500.00 6,276.14 96.5 OTHER SOURCES & TRANSFERS IN 101-39310 INTEREST ON INVESTMENTS .00 .00 54,000.00 54,000.00 .0 101-39315 INVESTMENT DISCOUNTS/PREMIUMS .00 .00 .00 .00 .0 101-39350 INTEREST-NOW ACCOUNT 340.80 340.80 500.00 159.20 68.2 101-39610 MISCELLANEOUS REVENUE 931.59 931.59 3,000.00 2,068.41 31.1 101-39620 RENT INCOME 4,050.00 4,050.00 5,400.00 1,350.00 75.0 101-39630 CONTRIBUTIONS & DONATIONS 2,517.00 2,517.00 .00 ( 2,517.00) .0 101-39640 REFUNDS & REIMBURSEMENTS 19,350.12 19,350.12 500.00 ( 18,850.12) 3870.0 101-39650 PAYMENTS IN LIEU OF TAXES .00 .00 .00 .00 .0 101-39670 SALE OF LAND .00 .00 .00 .00 .0 101-39680 SALE OF EQUIPMENT 21,596.97 21,596.97 15,000.00 ( 6,596.97) 144.0 101-39920 RESIDUAL EQUITY TRANSFERS IN .00 .00 .00 .00 .0 TOTAL OTHER SOURCES & TRANSFERS IN 48,786.48 48,786.48 78,400.00 29,613.52 62.2 TOTAL FUND REVENUE 6,326,914.03 6,326,914.03 8,193,400.00 1,866,485.97 77.2 NET REVENUE OVER EXPENDITURES 6,326,914.03 6,326,914.03 8,193,400.00 1,866,485.97 77.2 Attachment 1 - Revenue Information Page 4 City of Orono YTD Revenues 9-30-2018 Attachment 2 0% 20% 40% 60% 80% 100% 120% Q1 2014 Q1 2015 Q1 2016 Q1 2017 Q1 2018 Q2 2014 Q2 2015 Q2 2016 Q2 2017 Q2 2018 Q3 2014 Q3 2015 Q3 2016 Q3 2017 Q3 2018 E YE 2014 YE 2015 YE 2016 YE 2017 YE 2018 E 14 9/ 3 0 / 2 0 1 7 1 2 / 3 1 / 2 0 1 7 1 0 / 3 1 / 2 0 1 8 12 / 3 1 / 2 0 1 8 Un a d j u s t e d A d j u s t e d De p a r t m e n t S e p 3 0 D e c 3 1 P e r c e n t S e p 3 0 A d j u s t m e n t S e p 3 0 B u d g e t B a l a n c e P e r c e n t Ma y o r & C o u n c i l 7 0 , 3 7 6 85 , 8 9 8 81 . 9 3 % 7 1 , 1 6 2 (8 1 6 . 3 5 ) 70 , 3 4 5 85 , 1 6 5 14,820 82.60% Ad m i n i s t r a t i o n 25 2 , 0 0 2 31 8 , 4 4 3 79 . 1 4 % 2 5 1 , 9 3 1 (7 , 5 7 9 . 7 0 ) 24 4 , 3 5 2 32 4 , 1 8 4 79,832 75.37% El e c t i o n s 1, 5 0 0 2, 3 9 3 62 . 6 9 % 8 , 7 7 6 - 8 , 7 7 6 2 5 , 5 5 2 16,776 34.35% As s e s s i n g 17 6 , 1 6 4 17 6 , 1 6 6 10 0 . 0 0 % 1 0 6 , 1 6 7 - 1 0 6 , 1 6 7 18 2 , 0 0 0 75,833 58.33% Fi n a n c e D e p a r t m e n t 2 5 0 , 2 3 8 30 0 , 2 2 9 83 . 3 5 % 2 4 6 , 8 2 4 (6 , 6 0 3 . 3 4 ) 24 0 , 2 2 1 33 1 , 9 2 6 91,705 72.37% La w / L e g a l S e r v i c e s 96 , 1 0 5 12 0 , 1 1 5 80 . 0 1 % 8 7 , 4 8 8 37 5 . 0 0 87 , 8 6 3 1 1 2 , 0 0 0 24,137 78.45% Ce n t r a l S e r v i c e s 24 6 , 2 1 1 29 6 , 4 9 6 83 . 0 4 % 2 4 1 , 0 0 4 67 2 . 7 2 2 4 1 , 6 7 7 25 8 , 8 0 0 17,123 93.38% Hu m a n S e r v i c e s - 1 1 , 0 9 9 0. 0 0 % 9 , 5 0 0 - 9 , 5 0 0 1 2 , 4 0 0 2,900 76.61% Po l i c e D e p a r t m e n t 3 , 0 9 4 , 5 1 1 4, 0 4 1 , 8 3 3 76 . 5 6 % 3 , 1 1 6 , 0 5 0 (6 1 , 9 6 0 . 0 1 ) 3, 0 5 4 , 0 9 0 4, 3 6 9 , 0 3 5 1,314,945 69.90% Fi r e P r o t e c t i o n 40 0 , 5 4 7 40 0 , 5 4 7 10 0 . 0 0 % 2 9 2 , 0 2 4 - 2 9 2 , 0 2 4 39 0 , 0 0 0 97,976 74.88% Bu i l d i n g & Z o n i n g 53 9 , 0 6 5 72 4 , 1 0 2 74 . 4 5 % 5 3 3 , 3 5 6 (9 , 5 6 9 . 6 3 ) 52 3 , 7 8 6 73 9 , 7 2 9 215,943 70.81% En g i n e e r i n g 38 , 3 8 9 54 , 4 7 6 70 . 4 7 % 1 2 , 4 2 4 - 1 2 , 4 2 4 15 , 0 0 0 2,576 82.83% Pu b l i c W o r k s 37 3 , 8 8 5 48 6 , 2 9 7 76 . 8 8 % 4 6 1 , 5 5 6 (3 , 4 5 8 . 1 6 ) 45 8 , 0 9 8 52 5 , 8 9 3 67,795 87.11% Pa r k s 90 , 2 4 3 11 9 , 6 2 7 75 . 4 4 % 1 4 0 , 0 0 9 (1 , 6 0 5 . 3 9 ) 13 8 , 4 0 3 17 3 , 1 3 6 34,733 79.94% Go l f 15 7 , 9 0 1 18 4 , 7 0 9 85 . 4 9 % 1 8 0 , 7 2 2 (1 , 8 7 2 . 9 1 ) 17 8 , 8 4 9 17 2 , 8 3 1 (6,018) 103.48% Sp e c i a l S e r v i c e s 12 5 , 4 2 4 13 8 , 3 4 5 90 . 6 6 % 1 0 2 , 9 7 3 (7 2 4 . 6 3 ) 10 2 , 2 4 8 95 , 7 5 0 (6,498) 106.79% Sp e c i a l P r o j e c t s 39 , 6 9 4 58 , 9 7 1 67 . 3 1 % - - - - - Tr a n s f e r t o O t h e r F u n d s 2 7 3 , 7 5 0 92 6 , 6 4 2 29 . 5 4 % - 2 8 5 , 0 0 0 . 0 0 28 5 , 0 0 0 38 0 , 0 0 0 95,000 75.00% 6, 2 2 6 , 0 0 5 8, 4 4 6 , 3 8 7 73 . 7 1 % 5 , 8 6 1 , 9 6 5 19 1 , 8 5 8 6 , 0 5 3 , 8 2 2 8, 1 9 3 , 4 0 1 2,139,578 73.89% Qu a r t e r An n u a l Ci t y o f O r o n o Ex p e n d i t u r e S u m m a r y w i t h C o m p a r i s o n t o B u d g e t Fo r T h e 9 M o n t h s E n d i n g S e p t e m b e r 3 0 , 2 0 1 7 - 1 8 20 1 7 20 1 8 At t a c h m e n t 3 - E x p e n d i t u r e I n f o r m a t i o n CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING OCTOBER 31, 2018 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 02:01PM PAGE: 1 MAYOR & COUNCIL 101-41110-101 FULL-TIME EMPLOYEES REGULAR 15,166.80 15,166.80 18,200.00 3,033.20 83.3 101-41110-122 FICA 1,160.20 1,160.20 1,392.00 231.80 83.4 101-41110-151 WORKER'S COMP INSURANCE PREM 54.75 54.75 73.00 18.25 75.0 101-41110-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-41110-313 IT SERVICES .00 .00 .00 .00 .0 101-41110-433 MEMBERSHIPS 53,933.25 53,933.25 64,000.00 10,066.75 84.3 101-41110-437 TRAINING & DEVELOPMENT 6.44 6.44 500.00 493.56 1.3 101-41110-439 MEETING EXPENSES 840.20 840.20 1,000.00 159.80 84.0 101-41110-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0 TOTAL MAYOR & COUNCIL 71,161.64 71,161.64 85,165.00 14,003.36 83.6 ADMINISTRATION 101-41300-101 FULL-TIME EMPLOYEES REGULAR 178,614.69 178,614.69 220,378.52 41,763.83 81.1 101-41300-102 FULL-TIME EMPLOYEES OVERTIME 424.06 424.06 1,300.00 875.94 32.6 101-41300-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-41300-104 TEMPORARY EMPLOYEES REGULAR 6,724.85 6,724.85 10,500.00 3,775.15 64.1 101-41300-111 OTHER (.25)( .25).00 .25 .0 101-41300-121 PERA 13,429.46 13,429.46 16,626.00 3,196.54 80.8 101-41300-122 FICA 13,803.91 13,803.91 17,762.00 3,958.09 77.7 101-41300-135 CITY BENEFIT CONTRIBUTION 29,722.62 29,722.62 37,920.00 8,197.38 78.4 101-41300-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41300-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-41300-151 WORKER'S COMP INSURANCE PREM 1,047.75 1,047.75 1,397.00 349.25 75.0 101-41300-208 BOOKS & PERIODICALS 207.35 207.35 300.00 92.65 69.1 101-41300-313 IT SERVICES .00 .00 .00 .00 .0 101-41300-319 PROFESSIONAL SERVICES 3,577.07 3,577.07 6,000.00 2,422.93 59.6 101-41300-331 TRAVEL EXPENSES 444.35 444.35 4,000.00 3,555.65 11.1 101-41300-340 GENERAL ADVERTISING .00 .00 .00 .00 .0 101-41300-433 MEMBERSHIPS 1,244.72 1,244.72 1,000.00 ( 244.72) 124.5 101-41300-437 TRAINING & DEVELOPMENT 1,340.52 1,340.52 3,500.00 2,159.48 38.3 101-41300-439 MEETING EXPENSES 337.41 337.41 500.00 162.59 67.5 101-41300-489 OTHER MISCELLANEOUS CHARGES 1,012.79 1,012.79 3,000.00 1,987.21 33.8 TOTAL ADMINISTRATION 251,931.30 251,931.30 324,183.52 72,252.22 77.7 Attachment 3 - Expenditure Information CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING OCTOBER 31, 2018 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 02:01PM PAGE: 2 ELECTIONS 101-41410-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 1,000.00 1,000.00 .0 101-41410-104 TEMPORARY EMPLOYEES REGULAR 6,912.93 6,912.93 16,000.00 9,087.07 43.2 101-41410-121 PERA .00 .00 75.00 75.00 .0 101-41410-122 FICA 107.70 107.70 77.00 ( 30.70) 139.9 101-41410-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41410-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0 101-41410-221 EQUIPMENT PARTS & ACCESSORIES 285.23 285.23 2,500.00 2,214.77 11.4 101-41410-240 SMALL TOOLS AND MINOR EQUIP 590.50 590.50 300.00 ( 290.50) 196.8 101-41410-319 PROFESSIONAL SERVICES .00 .00 1,100.00 1,100.00 .0 101-41410-322 POSTAGE .00 .00 1,500.00 1,500.00 .0 101-41410-331 TRAVEL EXPENSES 58.65 58.65 100.00 41.35 58.7 101-41410-340 GENERAL ADVERTISING 85.87 85.87 400.00 314.13 21.5 101-41410-412 BUILDING RENTALS .00 .00 .00 .00 .0 101-41410-415 OTHER EQUIPMENT RENTALS .00 .00 .00 .00 .0 101-41410-437 TRAINING & DEVELOPMENT 47.98 47.98 1,000.00 952.02 4.8 101-41410-439 MEETING EXPENSES 687.06 687.06 1,000.00 312.94 68.7 101-41410-489 OTHER MISCELLANEOUS CHARGES .00 .00 500.00 500.00 .0 TOTAL ELECTIONS 8,775.92 8,775.92 25,552.00 16,776.08 34.4 FINANCE DEPARTMENT 101-41500-101 FULL-TIME EMPLOYEES REGULAR 161,491.27 161,491.27 211,239.00 49,747.73 76.5 101-41500-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 200.00 200.00 .0 101-41500-103 PART-TIME EMPLOYEES 22,932.76 22,932.76 23,953.00 1,020.24 95.7 101-41500-104 TEMPORARY EMPLOYEES REGULAR 1,163.83 1,163.83 .00 ( 1,163.83) .0 101-41500-121 PERA 13,832.07 13,832.07 17,639.00 3,806.93 78.4 101-41500-122 FICA 13,815.20 13,815.20 17,992.00 4,176.80 76.8 101-41500-135 CITY BENEFIT CONTRIBUTION 29,002.82 29,002.82 53,880.00 24,877.18 53.8 101-41500-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41500-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-41500-151 WORKER'S COMP INSURANCE PREM 1,217.25 1,217.25 1,623.00 405.75 75.0 101-41500-208 BOOKS & PERIODICALS .00 .00 .00 .00 .0 101-41500-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-41500-313 IT SERVICES .00 .00 .00 .00 .0 101-41500-331 TRAVEL EXPENSES 273.61 273.61 1,500.00 1,226.39 18.2 101-41500-433 MEMBERSHIPS 270.00 270.00 400.00 130.00 67.5 101-41500-437 TRAINING & DEVELOPMENT 2,825.06 2,825.06 3,500.00 674.94 80.7 TOTAL FINANCE DEPARTMENT 246,823.87 246,823.87 331,926.00 85,102.13 74.4 ASSESSING 101-41550-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-41550-302 ASSESSING SERVICES 106,166.65 106,166.65 182,000.00 75,833.35 58.3 TOTAL ASSESSING 106,166.65 106,166.65 182,000.00 75,833.35 58.3 Attachment 3 - Expenditure Information CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING OCTOBER 31, 2018 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 02:01PM PAGE: 3 LAW/LEGAL SERVICES 101-41600-305 LEGAL-RETAINER .00 .00 .00 .00 .0 101-41600-306 LEGAL-PROSECUTION 25,263.53 25,263.53 40,000.00 14,736.47 63.2 101-41600-307 LEGAL-CONSULTING 60,455.85 60,455.85 60,000.00 ( 455.85) 100.8 101-41600-308 CODE ENFORCEMENT 727.02 727.02 2,000.00 1,272.98 36.4 101-41600-309 JAIL CHARGES 1,041.46 1,041.46 10,000.00 8,958.54 10.4 TOTAL LAW/LEGAL SERVICES 87,487.86 87,487.86 112,000.00 24,512.14 78.1 HUMAN SERVICES 101-41800-490 CONTRIBUTIONS TO CIVIC ORG'S 9,500.00 9,500.00 12,400.00 2,900.00 76.6 TOTAL HUMAN SERVICES 9,500.00 9,500.00 12,400.00 2,900.00 76.6 Attachment 3 - Expenditure Information CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING OCTOBER 31, 2018 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 02:01PM PAGE: 4 CENTRAL SERVICES 101-41900-201 OFFICE SUPPLIES 6,899.97 6,899.97 12,000.00 5,100.03 57.5 101-41900-221 EQUIPMENT PARTS & ACCESSORIES 4,813.28 4,813.28 3,000.00 ( 1,813.28) 160.4 101-41900-223 BLDG/GROUNDS MAINT. SUPPLIES 2,260.15 2,260.15 3,500.00 1,239.85 64.6 101-41900-301 AUDITING AND ACCT'G SERVICES 20,250.00 20,250.00 20,000.00 ( 250.00) 101.3 101-41900-310 LOGIS-APPLICATIONS .00 .00 .00 .00 .0 101-41900-311 DATA PROCESSING COMMUNICATION .00 .00 .00 .00 .0 101-41900-312 BANK FEES 13,227.79 13,227.79 4,000.00 ( 9,227.79) 330.7 101-41900-313 IT SERVICES .00 .00 .00 .00 .0 101-41900-319 PROFESSIONAL SERVICES 16,947.93 16,947.93 18,000.00 1,052.07 94.2 101-41900-321 TELEPHONE 9,755.94 9,755.94 10,000.00 244.06 97.6 101-41900-322 POSTAGE 240.03 240.03 11,000.00 10,759.97 2.2 101-41900-329 INTERNET/OTHER COMMUNICATIONS 10,774.00 10,774.00 6,000.00 ( 4,774.00) 179.6 101-41900-352 PRINTING & PUBLISHING 13,852.46 13,852.46 15,000.00 1,147.54 92.4 101-41900-361 GENERAL LIABILITY INS 7,500.00 7,500.00 10,000.00 2,500.00 75.0 101-41900-362 UMBRELLA LIABILITY INS 3,750.00 3,750.00 5,000.00 1,250.00 75.0 101-41900-363 BONDS INSURANCE 150.00 150.00 200.00 50.00 75.0 101-41900-364 MONEYS & SECURITIES INS .00 .00 .00 .00 .0 101-41900-365 BOILER & MACHINERY INS 975.00 975.00 1,300.00 325.00 75.0 101-41900-366 PROPERTY INSURANCE 3,750.00 3,750.00 5,000.00 1,250.00 75.0 101-41900-367 EQUIPMENT FLOATERS INS 975.00 975.00 1,300.00 325.00 75.0 101-41900-368 AUTOMOTIVE INSURANCE 5,550.00 5,550.00 7,400.00 1,850.00 75.0 101-41900-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 101-41900-381 GAS & ELECTRIC 21,691.10 21,691.10 29,100.00 7,408.90 74.5 101-41900-382 WATER UTILITIES 1,233.52 1,233.52 2,000.00 766.48 61.7 101-41900-401 REPAIRS/MAINT-OFFICE EQUIP 6,529.78 6,529.78 10,000.00 3,470.22 65.3 101-41900-403 REPAIRS/MAINT-MISC. EQUIP .00 .00 3,000.00 3,000.00 .0 101-41900-404 REPAIRS/MAINT-BLDGS/GROUNDS 14,611.85 14,611.85 20,500.00 5,888.15 71.3 101-41900-407 JANITORIAL SERVICES 14,652.83 14,652.83 19,000.00 4,347.17 77.1 101-41900-413 OFFICE EQUIPMENT RENTAL 16,434.18 16,434.18 20,000.00 3,565.82 82.2 101-41900-416 SOFTWARE LICENSING 43,592.46 43,592.46 22,000.00 ( 21,592.46) 198.2 101-41900-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0 101-41900-441 LICENSES & TAXES .00 .00 .00 .00 .0 101-41900-489 OTHER MISCELLANEOUS CHARGES 587.02 587.02 500.00 ( 87.02) 117.4 101-41900-512 SPEC ASSMTS ON LAND & INT .00 .00 .00 .00 .0 101-41900-750 INTEREST ON SPECIAL ASSMNTS .00 .00 .00 .00 .0 TOTAL CENTRAL SERVICES 241,004.29 241,004.29 258,800.00 17,795.71 93.1 Attachment 3 - Expenditure Information CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING OCTOBER 31, 2018 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 02:01PM PAGE: 5 POLICE DEPARTMENT 101-42110-101 FULL-TIME EMPLOYEES REGULAR 1,834,115.36 1,834,115.36 2,521,195.00 687,079.64 72.8 101-42110-102 FULL-TIME EMPLOYEES OVERTIME 23,262.49 23,262.49 50,000.00 26,737.51 46.5 101-42110-103 PART-TIME EMPLOYEES 51,187.87 51,187.87 54,333.00 3,145.13 94.2 101-42110-104 TEMPORARY EMPLOYEES REGULAR .00 .00 .00 .00 .0 101-42110-121 PERA 285,873.91 285,873.91 391,520.00 105,646.09 73.0 101-42110-122 FICA 38,192.61 38,192.61 50,086.00 11,893.39 76.3 101-42110-135 CITY BENEFIT CONTRIBUTION 291,465.65 291,465.65 400,080.00 108,614.35 72.9 101-42110-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-42110-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-42110-151 WORKER'S COMP INSURANCE PREM 85,500.00 85,500.00 114,000.00 28,500.00 75.0 101-42110-201 OFFICE SUPPLIES 2,601.22 2,601.22 8,000.00 5,398.78 32.5 101-42110-208 BOOKS & PERIODICALS .00 .00 1,000.00 1,000.00 .0 101-42110-212 MOTOR FUELS & LUBRICANTS 63,989.38 63,989.38 100,000.00 36,010.62 64.0 101-42110-221 EQUIPMENT PARTS & ACCESSORIES 4,378.34 4,378.34 6,000.00 1,621.66 73.0 101-42110-223 BLDG/GROUNDS MAINT. SUPPLIES 201.72 201.72 1,300.00 1,098.28 15.5 101-42110-226 CLOTHING & PERSONAL EQUIPMENT 14,905.85 14,905.85 27,000.00 12,094.15 55.2 101-42110-228 TRAINING SUPPLIES 6,055.29 6,055.29 16,000.00 9,944.71 37.9 101-42110-229 EXPLORERS PROGRAM EXPENSES 2,825.61 2,825.61 4,000.00 1,174.39 70.6 101-42110-240 SMALL TOOLS AND MINOR EQUIP 6,218.23 6,218.23 5,000.00 ( 1,218.23) 124.4 101-42110-304 ENGINEERING-CONSULTING .00 .00 .00 .00 .0 101-42110-307 LEGAL-CONSULTING 4,125.36 4,125.36 8,000.00 3,874.64 51.6 101-42110-310 LOGIS-APPLICATIONS 55,336.00 55,336.00 106,641.00 51,305.00 51.9 101-42110-311 DATA PROCESSING COMMUNICATION 2,196.98 2,196.98 6,000.00 3,803.02 36.6 101-42110-313 IT SERVICES .00 .00 .00 .00 .0 101-42110-317 ANIMAL CARE 1,049.35 1,049.35 500.00 ( 549.35) 209.9 101-42110-319 PROFESSIONAL SERVICES 9,589.37 9,589.37 14,500.00 4,910.63 66.1 101-42110-321 TELEPHONE 14,662.65 14,662.65 23,230.00 8,567.35 63.1 101-42110-322 POSTAGE 92.00 92.00 1,200.00 1,108.00 7.7 101-42110-329 INTERNET/OTHER COMMUNICATIONS 3,438.00 3,438.00 6,800.00 3,362.00 50.6 101-42110-331 TRAVEL EXPENSES .00 .00 250.00 250.00 .0 101-42110-340 GENERAL ADVERTISING .00 .00 .00 .00 .0 101-42110-352 PRINTING & PUBLISHING 1,693.90 1,693.90 1,800.00 106.10 94.1 101-42110-361 GENERAL LIABILITY INS 26,250.00 26,250.00 35,000.00 8,750.00 75.0 101-42110-362 UMBRELLA LIABILITY INS 7,500.00 7,500.00 10,000.00 2,500.00 75.0 101-42110-366 PROPERTY INSURANCE 750.00 750.00 1,000.00 250.00 75.0 101-42110-367 EQUIPMENT FLOATERS INS .00 .00 .00 .00 .0 101-42110-368 AUTOMOTIVE INSURANCE 6,750.00 6,750.00 9,000.00 2,250.00 75.0 101-42110-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 101-42110-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0 101-42110-381 GAS & ELECTRIC 12,126.52 12,126.52 20,000.00 7,873.48 60.6 101-42110-382 WATER UTILITIES .00 .00 1,200.00 1,200.00 .0 101-42110-401 REPAIRS/MAINT-OFFICE EQUIP 6,680.19 6,680.19 5,000.00 ( 1,680.19) 133.6 101-42110-402 REPAIRS/MAINT-AUTO EQUIP 23,006.66 23,006.66 45,000.00 21,993.34 51.1 101-42110-403 REPAIRS/MAINT-MISC. EQUIP 3,241.34 3,241.34 8,000.00 4,758.66 40.5 101-42110-404 REPAIRS/MAINT-BLDGS/GROUNDS 4,793.44 4,793.44 6,500.00 1,706.56 73.8 101-42110-407 JANITORIAL SERVICES 11,530.50 11,530.50 15,000.00 3,469.50 76.9 101-42110-413 OFFICE EQUIPMENT RENTAL 3,997.87 3,997.87 3,600.00 ( 397.87) 111.1 101-42110-414 EDP/COMMUNICATIONS EQUIP RENT 16,095.27 16,095.27 23,000.00 6,904.73 70.0 101-42110-416 SOFTWARE LICENSING 7,767.14 7,767.14 13,500.00 5,732.86 57.5 101-42110-433 MEMBERSHIPS 6,400.00 6,400.00 5,000.00 ( 1,400.00) 128.0 101-42110-436 TOWING CHARGES 360.00 360.00 .00 ( 360.00) .0 101-42110-437 TRAINING & DEVELOPMENT 19,967.80 19,967.80 38,000.00 18,032.20 52.6 Attachment 3 - Expenditure Information CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING OCTOBER 31, 2018 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 02:01PM PAGE: 6 101-42110-439 MEETING EXPENSES 1,242.10 1,242.10 2,500.00 1,257.90 49.7 101-42110-440 SPECIAL EQUIPMENT REPLACEMENT 14,451.00 14,451.00 5,000.00 ( 9,451.00) 289.0 101-42110-441 LICENSES & TAXES 1,262.49 1,262.49 1,300.00 37.51 97.1 101-42110-489 OTHER MISCELLANEOUS CHARGES 189.11 189.11 3,000.00 2,810.89 6.3 101-42110-520 BUILDINGS AND STRUCTURES .00 .00 .00 .00 .0 101-42110-550 AUTOMOTIVE EQUIPMENT 142,032.08 142,032.08 156,000.00 13,967.92 91.1 101-42110-560 FURNITURE AND FIXTURES .00 .00 .00 .00 .0 101-42110-570 OFFICE EQUIP AND FURNISHINGS 2,727.20 2,727.20 3,000.00 272.80 90.9 101-42110-575 IT HARDWARE & APPLICATIONS 1,843.86 1,843.86 20,000.00 18,156.14 9.2 101-42110-580 OTHER EQUIPMENT (7,871.34) ( 7,871.34)21,000.00 28,871.34 ( 37.5) TOTAL POLICE DEPARTMENT 3,116,050.37 3,116,050.37 4,369,035.00 1,252,984.63 71.3 FIRE PROTECTION SERVICES 101-42260-201 OFFICE SUPPLIES .00 .00 .00 .00 .0 101-42260-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 .00 .00 .0 101-42260-318 FIRE SERVICES 292,023.75 292,023.75 390,000.00 97,976.25 74.9 101-42260-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-42260-381 GAS & ELECTRIC .00 .00 .00 .00 .0 TOTAL FIRE PROTECTION SERVICES 292,023.75 292,023.75 390,000.00 97,976.25 74.9 Attachment 3 - Expenditure Information CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING OCTOBER 31, 2018 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 02:01PM PAGE: 7 BUILDING & ZONING 101-42400-101 FULL-TIME EMPLOYEES REGULAR 320,365.05 320,365.05 428,441.00 108,075.95 74.8 101-42400-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 200.00 200.00 .0 101-42400-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-42400-104 TEMPORARY EMPLOYEES REGULAR .00 .00 .00 .00 .0 101-42400-121 PERA 23,651.24 23,651.24 32,148.00 8,496.76 73.6 101-42400-122 FICA 24,056.32 24,056.32 32,791.00 8,734.68 73.4 101-42400-135 CITY BENEFIT CONTRIBUTION 44,168.09 44,168.09 75,840.00 31,671.91 58.2 101-42400-142 UNEMPLOYMENT BENEFIT PAYMENTS .00 .00 .00 .00 .0 101-42400-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-42400-151 WORKER'S COMP INSURANCE PREM 1,814.25 1,814.25 2,419.00 604.75 75.0 101-42400-208 BOOKS & PERIODICALS 119.95 119.95 500.00 380.05 24.0 101-42400-212 MOTOR FUELS & LUBRICANTS .00 .00 1,500.00 1,500.00 .0 101-42400-221 EQUIPMENT PARTS & ACCESSORIES 3,174.09 3,174.09 .00 ( 3,174.09) .0 101-42400-226 CLOTHING & PERSONAL EQUIPMENT .00 .00 .00 .00 .0 101-42400-240 SMALL TOOLS AND MINOR EQUIP .00 .00 .00 .00 .0 101-42400-304 ENGINEERING-CONSULTING 11,822.00 11,822.00 7,500.00 ( 4,322.00) 157.6 101-42400-307 LEGAL-CONSULTING 10,925.50 10,925.50 16,000.00 5,074.50 68.3 101-42400-310 INSPECTION SERVICES 80,069.75 80,069.75 90,000.00 9,930.25 89.0 101-42400-312 BANK FEES 4.21 4.21 5,000.00 4,995.79 .1 101-42400-313 IT SERVICES .00 .00 .00 .00 .0 101-42400-319 PROFESSIONAL SERVICES 10,246.50 10,246.50 20,000.00 9,753.50 51.2 101-42400-321 TELEPHONE 247.56 247.56 .00 ( 247.56) .0 101-42400-331 TRAVEL EXPENSES 142.30 142.30 2,250.00 2,107.70 6.3 101-42400-340 GENERAL ADVERTISING 831.85 831.85 1,000.00 168.15 83.2 101-42400-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 .00 .00 .0 101-42400-403 REPAIRS/MAINT-MISC. EQUIP 130.00 130.00 .00 ( 130.00) .0 101-42400-415 OTHER EQUIPMENT RENTALS .00 .00 .00 .00 .0 101-42400-416 SOFTWARE LICENSING .00 .00 15,600.00 15,600.00 .0 101-42400-433 MEMBERSHIPS 739.00 739.00 1,200.00 461.00 61.6 101-42400-437 TRAINING & DEVELOPMENT 780.00 780.00 2,740.00 1,960.00 28.5 101-42400-439 MEETING EXPENSES 35.89 35.89 4,500.00 4,464.11 .8 101-42400-441 LICENSES & TAXES 32.00 32.00 100.00 68.00 32.0 TOTAL BUILDING & ZONING 533,355.55 533,355.55 739,729.00 206,373.45 72.1 Attachment 3 - Expenditure Information CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING OCTOBER 31, 2018 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 02:01PM PAGE: 8 PUBLIC WORKS DEPARTMENT 101-43000-101 FULL-TIME EMPLOYEES REGULAR 173,462.54 173,462.54 220,971.00 47,508.46 78.5 101-43000-102 FULL-TIME EMPLOYEES OVERTIME 12,674.03 12,674.03 11,000.00 ( 1,674.03) 115.2 101-43000-121 PERA 11,389.62 11,389.62 17,398.00 6,008.38 65.5 101-43000-122 FICA 11,411.93 11,411.93 17,746.00 6,334.07 64.3 101-43000-135 CITY BENEFIT CONTRIBUTION 36,721.09 36,721.09 55,767.00 19,045.91 65.9 101-43000-142 UNEMPLOYMENT BENEFIT PAYMENTS 6,157.26 6,157.26 .00 ( 6,157.26) .0 101-43000-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-43000-151 WORKER'S COMP INSURANCE PREM 14,472.00 14,472.00 19,296.00 4,824.00 75.0 101-43000-208 BOOKS & PERIODICALS .00 .00 170.00 170.00 .0 101-43000-212 MOTOR FUELS & LUBRICANTS 26,789.53 26,789.53 35,000.00 8,210.47 76.5 101-43000-221 EQUIPMENT PARTS & ACCESSORIES 13,388.30 13,388.30 16,000.00 2,611.70 83.7 101-43000-222 VEHICLE EQUIPMENT & PARTS 6,000.00 6,000.00 8,000.00 2,000.00 75.0 101-43000-224 STREET MAINT. MATERIALS/SUPPLY 49,499.66 49,499.66 48,000.00 ( 1,499.66) 103.1 101-43000-226 CLOTHING & PERSONAL EQUIPMENT 3,762.17 3,762.17 4,000.00 237.83 94.1 101-43000-240 SMALL TOOLS AND MINOR EQUIP 2,157.18 2,157.18 2,000.00 ( 157.18) 107.9 101-43000-304 PW ENGINEERING-CONSULTING .00 .00 .00 .00 .0 101-43000-313 IT SERVICES .00 .00 .00 .00 .0 101-43000-314 FLEET SERVICES .00 .00 .00 .00 .0 101-43000-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-43000-321 TELEPHONE 339.81 339.81 .00 ( 339.81) .0 101-43000-331 TRAVEL EXPENSES 81.15 81.15 175.00 93.85 46.4 101-43000-340 GENERAL ADVERTISING .00 .00 .00 .00 .0 101-43000-381 GAS & ELECTRIC 1,506.12 1,506.12 4,880.00 3,373.88 30.9 101-43000-386 STREET LIGHTING 18,585.66 18,585.66 25,000.00 6,414.34 74.3 101-43000-402 REPAIRS/MAINT-AUTO EQUIP 7,839.33 7,839.33 10,000.00 2,160.67 78.4 101-43000-403 REPAIRS/MAINT-MISC. EQUIP 9,903.14 9,903.14 10,000.00 96.86 99.0 101-43000-404 REPAIRS/MAINT-BLDGS/GROUNDS 12,081.47 12,081.47 4,500.00 ( 7,581.47) 268.5 101-43000-408 CONTRACTED STREET MAINT.32,808.37 32,808.37 8,000.00 ( 24,808.37) 410.1 101-43000-409 OFFICE EQUIPMENT RENTAL .00 .00 .00 .00 .0 101-43000-414 EDP/COMMUNICATIONS EQUIP RENT 1,114.30 1,114.30 750.00 ( 364.30) 148.6 101-43000-415 OTHER EQUIPMENT RENTALS 7,290.03 7,290.03 960.00 ( 6,330.03) 759.4 101-43000-416 SOFTWARE LICENSING .00 .00 2,000.00 2,000.00 .0 101-43000-433 MEMBERSHIPS 309.38 309.38 250.00 ( 59.38) 123.8 101-43000-437 TRAINING & DEVELOPMENT 1,585.24 1,585.24 3,500.00 1,914.76 45.3 101-43000-441 LICENSES & TAXES 176.00 176.00 250.00 74.00 70.4 101-43000-489 OTHER MISCELLANEOUS CHARGES 50.93 50.93 280.00 229.07 18.2 TOTAL PUBLIC WORKS DEPARTMENT 461,556.24 461,556.24 525,893.00 64,336.76 87.8 ENGINEERING 101-43170-303 ENGINEERING-RETAINER .00 .00 .00 .00 .0 101-43170-304 ENGINEERING-CONSULTING 12,424.00 12,424.00 15,000.00 2,576.00 82.8 TOTAL ENGINEERING 12,424.00 12,424.00 15,000.00 2,576.00 82.8 Attachment 3 - Expenditure Information CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING OCTOBER 31, 2018 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 02:01PM PAGE: 9 RECYCLING PICK-UP PROGRAM 101-43270-101 FULL-TIME EMPLOYEES REGULAR .00 .00 .00 .00 .0 101-43270-102 FULL-TIME EMPLOYEES OVERTIME .00 .00 .00 .00 .0 101-43270-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-43270-104 TEMPORARY EMPLOYEES REGULAR .00 .00 .00 .00 .0 101-43270-121 PERA .00 .00 .00 .00 .0 101-43270-122 FICA .00 .00 .00 .00 .0 101-43270-135 CITY BENEFIT CONTRIBUTION .00 .00 .00 .00 .0 101-43270-151 WORKER'S COMP INSURANCE PREM .00 .00 .00 .00 .0 101-43270-221 EQUIPMENT PARTS & ACCESSORIES .00 .00 .00 .00 .0 101-43270-316 CONTRACT RECYCLING PICKUP .00 .00 .00 .00 .0 101-43270-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-43270-352 PRINTING & PUBLISHING .00 .00 .00 .00 .0 101-43270-442 SPRING,FALL,X-MAS CLEANUP .00 .00 .00 .00 .0 101-43270-444 ORGANICS RECYCLING .00 .00 .00 .00 .0 TOTAL RECYCLING PICK-UP PROGRAM .00 .00 .00 .00 .0 SPECIAL SERVICES 101-43280-102 FULL-TIME EMPLOYEES OVERTIME 49,108.36 49,108.36 35,000.00 ( 14,108.36) 140.3 101-43280-121 PERA 6,976.00 6,976.00 5,250.00 ( 1,726.00) 132.9 101-43280-122 FICA 631.10 631.10 500.00 ( 131.10) 126.2 101-43280-135 CITY BENEFIT CONTRIBUTION .00 .00 .00 .00 .0 101-43280-228 TRAINING SUPPLIES .00 .00 .00 .00 .0 101-43280-304 ENGINEERING-CONSULTING 33,596.50 33,596.50 45,000.00 11,403.50 74.7 101-43280-307 LEGAL-CONSULTING 12,406.59 12,406.59 10,000.00 ( 2,406.59) 124.1 101-43280-319 PROFESSIONAL SERVICES 254.00 254.00 .00 ( 254.00) .0 101-43280-437 TRAINING & DEVELOPMENT .00 .00 .00 .00 .0 101-43280-800 SPECIAL PROJECTS, CONTINGENCY .00 .00 .00 .00 .0 TOTAL SPECIAL SERVICES 102,972.55 102,972.55 95,750.00 ( 7,222.55) 107.5 SPECIAL PROJECTS-CONTINGENCIES 101-43290-101 FULL-TIME EMPLOYEES REGULAR .00 .00 .00 .00 .0 101-43290-304 ENGINEERING-CONSULTING .00 .00 .00 .00 .0 101-43290-319 PROFESSIONAL SERVICES .00 .00 .00 .00 .0 101-43290-489 OTHER MISCELLANEOUS CHARGES .00 .00 .00 .00 .0 101-43290-510 LAND .00 .00 .00 .00 .0 101-43290-720 OPERATING TRANSFERS .00 .00 380,000.00 380,000.00 .0 101-43290-800 SPECIAL PROJECTS, CONTINGENCY .00 .00 .00 .00 .0 TOTAL SPECIAL PROJECTS-CONTINGENCIES .00 .00 380,000.00 380,000.00 .0 Attachment 3 - Expenditure Information CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING OCTOBER 31, 2018 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 02:01PM PAGE: 10 PARKS 101-45200-101 FULL-TIME EMPLOYEES REGULAR 42,084.22 42,084.22 49,860.00 7,775.78 84.4 101-45200-102 FULL-TIME EMPLOYEES OVERTIME 455.92 455.92 .00 ( 455.92) .0 101-45200-103 PART-TIME EMPLOYEES .00 .00 .00 .00 .0 101-45200-104 TEMPORARY EMPLOYEES REGULAR 7,812.00 7,812.00 10,000.00 2,188.00 78.1 101-45200-121 PERA 3,190.40 3,190.40 3,739.00 548.60 85.3 101-45200-122 FICA 3,347.21 3,347.21 4,579.00 1,231.79 73.1 101-45200-135 CITY BENEFIT CONTRIBUTION 8,315.46 8,315.46 11,574.00 3,258.54 71.9 101-45200-151 WORKER'S COMP INSURANCE PREM 3,445.50 3,445.50 4,594.00 1,148.50 75.0 101-45200-212 MOTOR FUELS & LUBRICANTS 69.17 69.17 .00 ( 69.17) .0 101-45200-221 EQUIPMENT PARTS & ACCESSORIES 617.19 617.19 500.00 ( 117.19) 123.4 101-45200-223 BLDG/GROUNDS MAINT. SUPPLIES 7,994.38 7,994.38 7,600.00 ( 394.38) 105.2 101-45200-225 PARK INITIATIVES 6,655.43 6,655.43 15,000.00 8,344.57 44.4 101-45200-304 ENGINEERING-CONSULTING 30.00 30.00 .00 ( 30.00) .0 101-45200-313 IT SERVICES .00 .00 .00 .00 .0 101-45200-314 FLEET SERVICES .00 .00 .00 .00 .0 101-45200-319 PROFESSIONAL SERVICES 1,049.00 1,049.00 1,140.00 91.00 92.0 101-45200-321 TELEPHONE 140.28 140.28 .00 ( 140.28) .0 101-45200-331 TRAVEL EXPENSES .00 .00 .00 .00 .0 101-45200-352 PRINTING & PUBLISHING 257.40 257.40 .00 ( 257.40) .0 101-45200-381 GAS & ELECTRIC 105.98 105.98 550.00 444.02 19.3 101-45200-386 LIGHTING .00 .00 .00 .00 .0 101-45200-402 REPAIRS/MAINT-AUTO EQUIP .00 .00 200.00 200.00 .0 101-45200-403 REPAIRS/MAINT-MISC. EQUIP 958.75 958.75 1,000.00 41.25 95.9 101-45200-404 REPAIRS/MAINT-BLDGS/GROUNDS 45,902.94 45,902.94 58,000.00 12,097.06 79.1 101-45200-415 OTHER EQUIPMENT RENTALS 6,285.08 6,285.08 3,500.00 ( 2,785.08) 179.6 101-45200-416 SOFTWARE LICENSING 955.08 955.08 1,000.00 44.92 95.5 101-45200-439 MEETING EXPENSES .00 .00 .00 .00 .0 101-45200-441 LICENSES & TAXES 291.00 291.00 300.00 9.00 97.0 101-45200-489 OTHER MISCELLANEOUS CHARGES 46.33 46.33 .00 ( 46.33) .0 101-45200-490 CONTRIBUTIONS TO CIVIC ORG'S .00 .00 .00 .00 .0 TOTAL PARKS 140,008.72 140,008.72 173,136.00 33,127.28 80.9 Attachment 3 - Expenditure Information CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING OCTOBER 31, 2018 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 02:01PM PAGE: 11 GOLF COURSE 101-45210-090 PURCHASES FOR RESALE .00 .00 .00 .00 .0 101-45210-091 BEER FOR RESALE 3,497.80 3,497.80 3,800.00 302.20 92.1 101-45210-092 SOFT DRINKS FOR RESALE 2,860.24 2,860.24 3,600.00 739.76 79.5 101-45210-093 CONCESSIONS FOR RESALE-TXBL 581.50 581.50 1,500.00 918.50 38.8 101-45210-094 CONCESSIONS FOR RESALE-NONTAX 1,036.80 1,036.80 2,500.00 1,463.20 41.5 101-45210-095 PRO SHOP ITEMS FOR RESALE 932.43 932.43 2,500.00 1,567.57 37.3 101-45210-099 OTHER FOR RESALE .00 .00 .00 .00 .0 101-45210-101 FULL-TIME EMPLOYEES REGULAR 27,462.39 27,462.39 29,337.00 1,874.61 93.6 101-45210-102 FULL-TIME EMPLOYEES OVERTIME 343.56 343.56 .00 ( 343.56) .0 101-45210-103 PART-TIME EMPLOYEES .00 .00 19,262.00 19,262.00 .0 101-45210-104 TEMPORARY EMPLOYEES REGULAR 47,681.10 47,681.10 15,000.00 ( 32,681.10) 317.9 101-45210-121 PERA 3,080.58 3,080.58 2,200.00 ( 880.58) 140.0 101-45210-122 FICA 3,560.83 3,560.83 4,865.00 1,304.17 73.2 101-45210-135 CITY BENEFIT CONTRIBUTION 6,317.50 6,317.50 7,976.00 1,658.50 79.2 101-45210-142 UNEMPLOYMENT BENEFIT PAYMENTS 75.25 75.25 .00 ( 75.25) .0 101-45210-143 OPEB EXPENSE .00 .00 .00 .00 .0 101-45210-151 WORKER'S COMP INSURANCE PREM 4,419.75 4,419.75 5,893.00 1,473.25 75.0 101-45210-201 OFFICE SUPPLIES 1,205.60 1,205.60 330.00 ( 875.60) 365.3 101-45210-212 MOTOR FUELS & LUBRICANTS 124.03 124.03 3,500.00 3,375.97 3.5 101-45210-221 EQUIPMENT PARTS & ACCESSORIES 5,869.82 5,869.82 2,500.00 ( 3,369.82) 234.8 101-45210-223 BLDG/GROUNDS MAINT. SUPPLIES 8,072.43 8,072.43 6,800.00 ( 1,272.43) 118.7 101-45210-226 CLOTHING & PERSONAL EQUIPMENT 457.90 457.90 180.00 ( 277.90) 254.4 101-45210-240 SMALL TOOLS AND MINOR EQUIP 1,754.80 1,754.80 500.00 ( 1,254.80) 351.0 101-45210-301 AUDITING AND ACCT'G SERVICES .00 .00 .00 .00 .0 101-45210-304 ENGINEERING-CONSULTING 383.00 383.00 .00 ( 383.00) .0 101-45210-307 LEGAL-CONSULTING .00 .00 .00 .00 .0 101-45210-312 BANK FEES 3,373.64 3,373.64 5,000.00 1,626.36 67.5 101-45210-313 IT SERVICES .00 .00 .00 .00 .0 101-45210-314 FLEET SERVICES .00 .00 .00 .00 .0 101-45210-319 PROFESSIONAL SERVICES 212.64 212.64 .00 ( 212.64) .0 101-45210-321 TELEPHONE 2,249.88 2,249.88 3,300.00 1,050.12 68.2 101-45210-322 POSTAGE .00 .00 .00 .00 .0 101-45210-331 TRAVEL EXPENSES .00 .00 .00 .00 .0 101-45210-340 GENERAL ADVERTISING 858.98 858.98 1,750.00 891.02 49.1 101-45210-343 OTHER ADVERTISING .00 .00 .00 .00 .0 101-45210-352 PRINTING & PUBLISHING 745.93 745.93 736.00 ( 9.93) 101.4 101-45210-361 GENERAL LIABILITY INS 5,625.00 5,625.00 7,500.00 1,875.00 75.0 101-45210-362 UMBRELLA LIABILITY INS 1,125.00 1,125.00 1,500.00 375.00 75.0 101-45210-365 BOILER & MACHINERY INS 225.00 225.00 300.00 75.00 75.0 101-45210-366 PROPERTY INSURANCE 1,725.00 1,725.00 2,300.00 575.00 75.0 101-45210-367 EQUIPMENT FLOATERS INS 225.00 225.00 300.00 75.00 75.0 101-45210-368 AUTOMOTIVE INSURANCE 277.50 277.50 370.00 92.50 75.0 101-45210-369 DRAM SHOP INSURANCE 1,176.00 1,176.00 800.00 ( 376.00) 147.0 101-45210-370 INSURANCE AGENT OF RECORD .00 .00 .00 .00 .0 101-45210-379 INSURANCE DEDUCTIBLES .00 .00 .00 .00 .0 101-45210-381 GAS & ELECTRIC 5,763.96 5,763.96 8,500.00 2,736.04 67.8 101-45210-401 REPAIRS/MAINT-OFFICE EQUIP .00 .00 100.00 100.00 .0 101-45210-402 REPAIRS/MAINT-AUTO EQUIP 1,907.54 1,907.54 250.00 ( 1,657.54) 763.0 101-45210-403 REPAIRS/MAINT-MISC. EQUIP 3,618.44 3,618.44 3,000.00 ( 618.44) 120.6 101-45210-404 REPAIRS/MAINT-BLDGS/GROUNDS 17,056.91 17,056.91 14,000.00 ( 3,056.91) 121.8 101-45210-409 DEPRECIATION & AMORTIZATION .00 .00 .00 .00 .0 101-45210-415 OTHER EQUIPMENT RENTALS 14,128.64 14,128.64 9,882.00 ( 4,246.64) 143.0 Attachment 3 - Expenditure Information CITY OF ORONO EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING OCTOBER 31, 2018 GENERAL FUND PERIOD YTD BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 10/16/2018 02:01PM PAGE: 12 101-45210-433 MEMBERSHIPS 150.00 150.00 300.00 150.00 50.0 101-45210-437 TRAINING & DEVELOPMENT .00 .00 150.00 150.00 .0 101-45210-438 ADMINISTRATIVE CHARGE .00 .00 .00 .00 .0 101-45210-440 SPECIAL EQUIPMENT REPLACEMENT .00 .00 .00 .00 .0 101-45210-441 LICENSES & TAXES 285.00 285.00 550.00 265.00 51.8 101-45210-489 OTHER MISCELLANEOUS CHARGES 274.74 274.74 .00 ( 274.74) .0 TOTAL GOLF COURSE 180,722.11 180,722.11 172,831.00 ( 7,891.11) 104.6 TOTAL FUND EXPENDITURES 5,861,964.82 5,861,964.82 8,193,400.52 2,331,435.70 71.5 NET REVENUE OVER EXPENDITURES (5,861,964.82) ( 5,861,964.82) ( 8,193,400.52) ( 2,331,435.70) ( 71.5) Attachment 3 - Expenditure Information AGENDA ITEM Prepared By: Reviewed By: Approved By: DJR 1. Purpose. The purpose of this action item is to gain Council authorization for Pay Request No. 1 – Final for the Willow Drive Trail Rehabilitation. 2. Background. On June 12th, 2017 the City awarded the Willow Drive Trail Rehabilitation to Omann Brothers. Construction was completed in 2017 with site restoration completed in 2018. 3. Project Scope. This project rehabilitated the 3000 ft. of bituminous trail that runs along Willow Drive North. Rehabilitation will include a combination of patching, replacing, and sealing the pavement. 4. Cost. Pay request 1 is for $57,355. This included payment of the retainage. Total payments to Omann Brothers including Pay request 5 is $57,355. 5. Funding. The project is funded from the Park Fund 6. Staff Recommendation. I recommend that Omann Brothers be paid $57,355. COUNCIL ACTION REQUESTED Motion to approve Pay Request No. 1 – Final to Omann Brothers in the amount of $57,355 for the Willow Drive Trail Rehabilitation project. Exhibits A. Pay Request Item No.: 4 Date: October 22, 2018 Item Description: Willow Drive Trail Rehabilitation Pay Request No. 1 – Final Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Consent Agenda AGENDA ITEM Prepared By: Reviewed By: Approved By: DJR 1. Purpose. The purpose of this action item is to award the 2018 Sanitary Sewer Project. 2. Background. Metropolitan Council Environmental Services (MCES) provide sanitary sewer treatment for the majority of communities (including Orono) in metropolitan area. Since 2005, MCES has identified Orono as one of the communities who contribute excessive Inflow and Infiltration (I & I). The City has been executing a sanitary sewer rehabilitation project annually to reduce I & I. Council approved the project and Bolton and Menk project engineering fees in December 2017. In addition to the normal sanitary sewer lining staff identified several storm sewer pipes that were better suited to lining that replacing by open trenching. These pipes were added to the project. Bids were opened on October 2nd, 2018. 3. Project Scope. The sewer pipe rehabilitation project will consist of Cured in Place Pipe (CIPP) lining approximately 4346 feet of aged sanitary sewer pipe and 1681feet of Storm Sewer Pipe (Exhibit A). 4. Cost. The lowest acceptable bid was for $278,818.90 from Visu-Sewer. (Exhibit B) Who Work Cost Remarks Bolton &Menk Engineering and Design NTE $ 16,400.00 Previously Approved Visu-sewer CIPP $278,818.90 Bolton &Menk Construction Management NTE $ 24,700.00 TOTAL $ 319,918.90 5. Funding. This project will be funded through the Sanitary Sewer Enterprise Fund. Fund Project Total Estimated Fund Balance EOY 2018 Sanitary Sewer Enterprise Fund $ 173,275.80 $1,797,833 Storm Water Enterprise Fund $ 146,643.10 $1,410,101 6. Timing. Project is to be completed NLT March 2019. 7. Staff Recommendation. I recommend that Council award the 2018 Sewer improvement project to Visu-Sewer for $278,818.90. COUNCIL ACTION REQUESTED Motion to award the sanitary sewer improvements contract to Visu-Sewer for $278,818.90.and approve the Bolton & Menk Construction Management Proposal for a fee not to exceed $ 24,700.00. Exhibits A. Project Area Map B. Bid Tabulation Sheet C. Construction Management Proposal, Bolton and Menk Item No.: 5 Date: October 22, 2018 Item Description: 2018 Sewer Rehabilitation Project Award Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Consent Agenda NOTE: EXISTING UTILITY INFORMATION SHOWN ON THIS PLAN HAS BEEN PROVIDED BY THE UTILITY OWNER. THE CONTRACTOR SHALL FIELD VERIFY EXACT LOCATIONS PRIOR TO COMMENCING CONSTRUCTION AS REQUIRED BY STATE LAW. NOTIFY GOPHER STATE ONE CALL, 1-800-252-1166 OR 651-454-0002. THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN FOR WEST LAFAYETTE ROAD, WILDHURST TRAIL, FOREST LAKE LANDING, FOREST ARMS LANE, MINNETONKA HIGHLANDS LANE, AND LINDEN LANE ARE UTILITY QUALITY LEVEL C. THIS UTILITY QUALITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF CI/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA." THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN FOR VINE PLACE AND LYRIC AVENUE ARE UTILITY QUALITY LEVEL D. THIS UTILITY QUALITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF CI/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA." DATE:LIC. NO. PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED DATEISSUED FORREV --- HENNEPIN COUNTY, MN CITY OF ORONO MAP OF THE AUGUST, 2018 2018 SEWER IMPROVEMENTS CONSTRUCTION PLANS FOR CITY OF ORONO PLAN REVISIONS 08/10/201848766 BRIAN D. SIMMONS © Bolton & Menk, Inc. 2018, All Rights Reserved TITLE CITY OF ORONO, MINNESOTA 2018 SEWER IMPROVEMENTS SHEET CONTRACTOR: OBSERVER: INFORMATION RECORD DRAWING DATE: TITLE H:\ORNO\C13115485\CAD\C3D\115485G001.dwg 8/10/2018 3:06 PM FEETSCALE HORZ. 1200 24000 2638 SHADOW LANE, SUITE 200 CHASKA, MINNESOTA 55318 Phone: (952) 448-8838 Email: Chaska@bolton-menk.com www.bolton-menk.comR SHEET DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. B o l t o n & M e n k , I n c . 20 1 8 , A l l R i g h t s R e s e r v e d c H: \ O R N O \ C 1 3 1 1 5 4 8 5 \ C A D \ C 3 D \ 1 1 5 4 8 5 C 4 0 1 . d w g 8/ 2 4 / 2 0 1 8 2 : 2 2 : 5 4 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. REVISION DATENO. R 2638 SHADOW LANE, SUITE 200 CHASKA, MINNESOTA 55318 Phone: (952) 448-8838 Email: Chaska@bolton-menk.com www.bolton-menk.com OF BRIAN D. SIMMONS 48766 08/23/2018 CITY OF ORONO, MINNESOTA 2018 SEWER IMPROVEMENTS BDS MJO DPM 7 R SEE FIGURE 5-A S H A D Y W O O D R D TOGO RD CYGNET PLLE A F S T CR E S T V I E W A V E TO N K A A V E ST U B B S B A Y R D S SEE FIGURE 4 LEGEND CIPP SPOT LINER MH NUMBER EX MH EX SEWER EX FORCEMAIN XXX 1 FEETSCALE 0 500 1000 HORZ. CH E V Y FE R N D A L E R O A D N O R T H FE R N D A L E GR E E N CHAS E DRIVE SEE FIGURE 5-B SHEET DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. B o l t o n & M e n k , I n c . 20 1 8 , A l l R i g h t s R e s e r v e d c H: \ O R N O \ C 1 3 1 1 5 4 8 5 \ C A D \ C 3 D \ 1 1 5 4 8 5 C 4 0 1 . d w g 8/ 2 4 / 2 0 1 8 2 : 2 3 : 1 2 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. REVISION DATENO. R 2638 SHADOW LANE, SUITE 200 CHASKA, MINNESOTA 55318 Phone: (952) 448-8838 Email: Chaska@bolton-menk.com www.bolton-menk.com OF BRIAN D. SIMMONS 48766 08/23/2018 CITY OF ORONO, MINNESOTA 2018 SEWER IMPROVEMENTS BDS MJO DPM 7 R 2 FEETSCALE 0 500 1000 HORZ. SEE FIGURE 6-B SEE FIGURE 6-C SEE FIGURE 6-A CA S C O CO V E CAS C O RO A D PO I N T CAR M A N RO A D K E L L Y A V E N U E FOX STREET FARVIEW LANE LEGEND CIPP SPOT LINER MH NUMBER EX MH EX STORM>> XXX SEE FIGURE 6-D SHEET DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. B o l t o n & M e n k , I n c . 20 1 8 , A l l R i g h t s R e s e r v e d c H: \ O R N O \ C 1 3 1 1 5 4 8 5 \ C A D \ C 3 D \ 1 1 5 4 8 5 C 4 0 1 . d w g 8/ 2 4 / 2 0 1 8 2 : 2 3 : 2 7 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. REVISION DATENO. R 2638 SHADOW LANE, SUITE 200 CHASKA, MINNESOTA 55318 Phone: (952) 448-8838 Email: Chaska@bolton-menk.com www.bolton-menk.com OF BRIAN D. SIMMONS 48766 08/23/2018 CITY OF ORONO, MINNESOTA 2018 SEWER IMPROVEMENTS BDS MJO DPM 7 R 3 FEETSCALE 0 500 1000 HORZ. SEE FIGURE 7-B SEE FIGURE 7-C SEE FIGURE 7-A WIL D H U R S T NO R T H S H O R E D R I V E W N O R T H A R M D R I V E T O N K A W A R O A D LEGEND CIPP SPOT LINER MH NUMBER EX MH EX STORM>> XXX TRA I L NORTH S H O R E D R I V E T O N K A W A R O A D SHEET DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. B o l t o n & M e n k , I n c . 20 1 8 , A l l R i g h t s R e s e r v e d c H: \ O R N O \ C 1 3 1 1 5 4 8 5 \ C A D \ C 3 D \ 1 1 5 4 8 5 C 4 0 1 . d w g 8/ 2 4 / 2 0 1 8 2 : 2 3 : 3 6 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. REVISION DATENO. R 2638 SHADOW LANE, SUITE 200 CHASKA, MINNESOTA 55318 Phone: (952) 448-8838 Email: Chaska@bolton-menk.com www.bolton-menk.com OF BRIAN D. SIMMONS 48766 08/23/2018 CITY OF ORONO, MINNESOTA 2018 SEWER IMPROVEMENTS BDS MJO DPM 7 R 8" PVC SPOT REPAIR 61' FROM MH 630A 8" PVC SPOT REPAIR 341' FROM MH 598 & LAT. REINSTATEMENT X 1 8" PVC SPOT REPAIR 48' FROM MH 596 8" PVC SPOT REPAIR 363' FROM MH 610 & LAT. REINSTATEMENT X 1 8" PVC SPOT REPAIR 282' FROM MH 618 & LAT. REINSTATEMENT X 1 8" PVC SPOT REPAIR 238' FROM MH 621 8" PVC SPOT REPAIR 46' FROM MH 624 8" PVC SPOT REPAIR 197' FROM MH 626 ST U B B S B A Y R D S BAYSIDE RD TO N K A A V E CR E S T V I E W A V E BAYSIDE RD LE A F S T C Y G N E T P L CYGNET PL G R A H A M H I L L R D WATERTOWN RD RID G E W O O D C I R 8" PVC SPOT REPAIR 117' FROM MH 600 8" PVC SPOT REPAIR 2' FROM MH 605 8" PVC SPOT REPAIR 192' FROM MH 612 8" PVC SPOT REPAIR 152' FROM MH 619 8" PVC SPOT REPAIR 49' FROM MH 588 8" PVC SPOT REPAIR 152' FROM MH 633 8" PVC CLEAN LINE AND COORDINATE NECESSARY REPAIRS WITH ENGINEER 558A 558 630 630A 630B 633 634 634A 634B 594 600 593 604 596 597 598 605 607 609 610 611 612 617 618 619 620 621 623 624 625 626 8" PVC SPOT REPAIR 84' FROM MH 634B 8" PVC SPOT REPAIR 77' FROM MH 634 LEGEND CIPP SPOT LINER MH NUMBER EX MH EX SEWER EX FORCEMAIN XXX 4 FEETSCALE 0 150 300 HORZ. SHEET DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. B o l t o n & M e n k , I n c . 20 1 8 , A l l R i g h t s R e s e r v e d c H: \ O R N O \ C 1 3 1 1 5 4 8 5 \ C A D \ C 3 D \ 1 1 5 4 8 5 C 4 0 1 . d w g 8/ 2 4 / 2 0 1 8 2 : 2 3 : 4 7 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. REVISION DATENO. R 2638 SHADOW LANE, SUITE 200 CHASKA, MINNESOTA 55318 Phone: (952) 448-8838 Email: Chaska@bolton-menk.com www.bolton-menk.com OF BRIAN D. SIMMONS 48766 08/23/2018 CITY OF ORONO, MINNESOTA 2018 SEWER IMPROVEMENTS BDS MJO DPM 7 R B LEGEND CIPP SPOT LINER MH NUMBER EX MH EX SEWER EX FORCEMAIN XXX 5 FEETSCALE 0 150 300 HORZ. CH E V Y C H A S E D R I V E CH E V Y C H A S E D R I V E FE R N D A L E R O A D N O R T H FE R N D A L E R O A D N O R T H FE R N D A L E G R E E N 7 6 5 4 3 2 1 8 9121317 14 15 22 21 20 19 18 17A CHEVY CHASE DRIVE 6TH ST N BROCKTON LANE N RIDGEVIEW DRIVE EXISTING 8" VCP 403' 8" CIPP & LAT. REINSTATEMENT X 14 52 53 S H A D Y W O O D R O A D TOGO ROAD CRYSTAL PLACE A EXISTING 8" VCP 400' 8" CIPP & LAT. REINSTATEMENT X 7 EXISTING 8" VCP 331' 8" CIPP & LAT. REINSTATEMENT X 4 EXISTING 8" VCP 316' 8" CIPP & LAT. REINSTATEMENT X 4 EXISTING 8" VCP 294' 8" CIPP EXISTING 8" VCP 152' 8" CIPP & LAT. REINSTATEMENT X 2 EXISTING 8" VCP 152' 8" CIPP & LAT. REINSTATEMENT X 1 EXISTING 8" VCP 360' 8" CIPP & LAT. REINSTATEMENT X 5 16 EXISTING 8" VCP 173' 8" CIPP & LAT. REINSTATEMENT X 3 EXISTING 8" VCP 109' 8" CIPP & LAT. REINSTATEMENT X 1 EXISTING 8" VCP 305' 8" CIPP & LAT. REINSTATEMENT X 4 EXISTING 8" VCP 21' 8" CIPP EXISTING 8" VCP & PVC 360' 8" CIPP & LAT. REINSTATEMENT X 3 EXISTING 8" VCP 41' 8" CIPP & LAT. REINSTATEMENT X 1 EXISTING 8" VCP 100' 8" CIPP & LAT. REINSTATEMENT X 1 EXISTING 8" VCP 279' 8" CIPP & LAT. REINSTATEMENT X 2 EXISTING 8" VCP 197' 8" CIPP & LAT. REINSTATEMENT X 3 LIVINGSTON AVE 54 55 56 57 5051 EXISTING 8" VCP 161' 8" CIPP & LAT. REINSTATEMENT X 1 EXISTING 8" VCP 174' 8" CIPP & LAT. REINSTATEMENT X 2 SHEET DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. B o l t o n & M e n k , I n c . 20 1 8 , A l l R i g h t s R e s e r v e d c H: \ O R N O \ C 1 3 1 1 5 4 8 5 \ C A D \ C 3 D \ 1 1 5 4 8 5 C 4 0 1 . d w g 8/ 2 4 / 2 0 1 8 2 : 2 4 : 0 4 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. REVISION DATENO. R 2638 SHADOW LANE, SUITE 200 CHASKA, MINNESOTA 55318 Phone: (952) 448-8838 Email: Chaska@bolton-menk.com www.bolton-menk.com OF BRIAN D. SIMMONS 48766 08/23/2018 CITY OF ORONO, MINNESOTA 2018 SEWER IMPROVEMENTS BDS MJO DPM 7 R 6 FEETSCALE 0 150 300 HORZ. A B CAR M A N R O A D K E L L Y A V E N U E LY D I A R D A V E N U E PH E A S A N T R O A D CA S C O C O V E C A S C O P O I N T ROAD I V Y P L A C E C A S C O A V E FOX STREET FARVIEW LANE RAINEY ROAD C LEGEND CIPP SPOT LINER MH NUMBER EX MH EX STORM>> XXX EXISTING 8" CLAY TILE 260' 8" CIPP EXISTING 10" HDPE 200' 10" CIPP 6.5 LF MANHOLE REHAB INSTALL 10" CONCRETE HEADWALL (COORDINATE ACCESS W/ ENGINEER AND HOMEOWNER) EXISTING 8" CLAY TILE 146' 8" CIPP REMOVE & REPLACE MANHOLE RIM =937.13 INV =932.43 6" NW INV =932.43 12" SW INV =932.43 8" SE 4.5 LF MANHOLE REHAB EXISTING 12" UNKNOWN 39' 12" CIPP REMOVE 35'-12" CMP INSTALL 35'- 12" RCP BIT PATCH 24 SY INSTALL 12" CONCRETE APRON W/ TRASHGUARD 4 CUBIC YARDS RANDOM RIPRAP INSTALL 8" CONCRETE HEADWALL W/ TRASHGUARD 4 CUBIC YARDS RANDOM RIPRAP INSTALL 8" CONCRETE HEADWALL WITH TRASHGUARD 4 CY RANDOM RIPRAP INSTALL 12" CONCRETE APRON WITH TRASHGUARD INV = 950.60 12" SW INSTALL 12" CONCRETE APRON W/ TRASHGUARD 4 CUBIC YARDS RANDOM RIPRAP EXISTING 6" CONCRETE TILE 146' 6" CIPP REMOVE 10'-8" CLAY TILE INSTALL 10'-12" RCP INSTALL MANHOLE RIM = 953.75 INV = 950.50 12" NE INV = 950.50 8" SW K E L L Y A V E N U E D SHEET DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. B o l t o n & M e n k , I n c . 20 1 8 , A l l R i g h t s R e s e r v e d c H: \ O R N O \ C 1 3 1 1 5 4 8 5 \ C A D \ C 3 D \ 1 1 5 4 8 5 C 4 0 1 . d w g 8/ 2 4 / 2 0 1 8 2 : 2 4 : 2 1 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. REVISION DATENO. R 2638 SHADOW LANE, SUITE 200 CHASKA, MINNESOTA 55318 Phone: (952) 448-8838 Email: Chaska@bolton-menk.com www.bolton-menk.com OF BRIAN D. SIMMONS 48766 08/23/2018 CITY OF ORONO, MINNESOTA 2018 SEWER IMPROVEMENTS BDS MJO DPM 7 R 7 FEETSCALE 0 150 300 HORZ. A B T O N K A V I E W L N WIL D H U R S T T R F O R E S T L A K E L A N D I N G M I N N E T O N K A H I G H L A N D L N T O N K A W A R D FO R E S T A R M S L A N E FOREST LAKE DR N O R T H A R M D R I V E C LEGEND CIPP SPOT LINER MH NUMBER EX MH EX STORM>> XXX EXISTING 18" CMP 257' 18" CIPP 13.5 LF MANHOLE REHAB EXISTING 12" CMP 286' 12" CIPP EXISTING 12" CMP 61' 12" CIPP EXISTING 24" CMP 330' 24" CIPP NORT H S H O R E D R INSTALL 12" CONCRETE APRON W/ TRASHGUARD (COORDINATE ACCESS WITH ENGINEER AND HOMEOWNER) NEW MANHOLE, TO BE INSTALLED BY OTHERS NEW MANHOLE, TO BE INSTALLED BY OTHERS NEW MANHOLE, TO BE INSTALLED BY OTHERS H:\ORNO\C13115485\1_Corres\C_To Others\2018-10-16 Bid Award.docx October 16, 2018 City of Orono Attn: Adam Edwards PO Box 66 Orono, MN 55323 RE: 2018 Sanitary Sewer Improvements Dear Adam: Enclosed are the bid tabulations for the 2018 Sanitary Sewer Improvements. The scope of the improvement work includes spot repairs, short liners and CIPP lining to repair deficient portions of the sanitary sewer system. The bid also included a Part B for storm sewer lining. The following four bids were received: Part A Part B Part A + B Visu-Sewer $144,109.40 $134,709.50 $278,818.90 Insituform $185,788.30 $140,390.36 $326,178.66 Lametti & Sons $212,218.00 $115,247.00 $327,465.00 Michel’s $288,547.50 $174,721.85 $463,269.35 Based on our review of the bids, we recommend awarding the project to Visu-Sewer, including the Part B alternate in the amount of $278,818.90 Please let me know if you have any questions or need additional information. Sincerely, Bolton & Menk, Inc. David P. Martini, P.E. Principal Engineer H:\ORNO\C13115485\1_Corres\C_To Others\2018-10-16 Construction Services.docx October 16, 2018 City of Orono Attn: Adam Edwards PO Box 66 Orono, MN 55323 RE: 2018 Sanitary Sewer Improvements Project - Construction Phase Services Dear Adam: As requested, we have prepared a scope of services and estimated fee for the construction phase of the 2018 Sanitary Sewer Improvements Project. Scope of Services Public Coordination/Communications Bolton & Menk is committed to supporting the coordination requirements of this project with qualified staff and will proactively engage affected property owners and the public with timely and accurate information. Construction Observation Construction observation will be provided. Duties of the Construction Observer will include the following: • Attendance at the pre-construction meeting and all construction-related meetings • Serve as a liaison between the City and the contractor • Review of the completed work to determine if the project is in general conformance with the plans and specifications • Maintenance of construction documentation • Communication with affected property owners, as necessary, to address their construction-related concerns and issues Construction Administration Construction administration duties will include the following: • Administering a pre-construction meeting • Administering project meetings • Preparation of pay estimates • Contractor communications • Liaison with City Staff and Council Record drawings detailing the completed improvements as recorded by the construction observer and the City of Orono’s contractor will be completed and furnished to the City in hard copy and in GIS. 2018 Sanitary Sewer Improvement Project October 16, 2018 Page 2 H:\ORNO\C13115485\1_Corres\C_To Others\2018-10-16 Construction Services.docx Fee Estimate Based on the scope of services described above, we propose a not-to-exceed fee of $24,700 to be billed on an hourly basis. This amount accounts for additional services related to storm sewer lining that has been added to the scope of the project. Please let me know if you have questions or need additional information. Sincerely, Bolton & Menk, Inc. David P. Martini, P.E. Principal Engineer AGENDA ITEM Prepared By: mcc Reviewed By: J. Barnhart Approved By: DJR 1. Purpose. The purpose of this request is to adopt the resolution approving a hardcover variance for lake access stairs; and denying setback variances relating to a boathouse expansion. 2. MN§15.99 Application Deadline. The application was received on August 22, 2018 and considered to be complete on September 4th. Therefore the 60-Day review period expires on November 3, 2018. 3. Background/ Summary. At the October 8th meeting the Council re-opened a public hearing for a variance request to expand a nonconforming boathouse and a hardcover variance to reorient a lake access stair. After closing the public hearing, and following a discussion the Council voted 5 to 0 to approve the hardcover variance for the stairway, and to deny the setback variances for the boathouse expansion, directing staff to prepare the resolution for formal approval. 4. Public Comment. No additional comments have been received. 5. Staff Recommendation. Staff recommends the Council adopt the draft resolution. COUNCIL ACTION REQUESTED The Council should consider a motion to adopt or amend the resolution as drafted. Exhibits A. Draft Resolution B. Council Staff Report 10/08/18 References • Draft Council Minutes 10/08/18 • Council Exhibits 10/08/18 A. Proposed Survey B. Proposed Plans C. Draft PC Minutes D. Public Comment E. PC Staff Report • PC Exhibits 08/1718 A. Application Summary & Narrative B. Practical Difficulties Documentation Form C. Existing Survey D. Proposed Survey E. Proposed Boathouse Plans and Elevations F. Existing Boathouse Plan G. Submitted Hardcover Calculations H. Site Photos – Applicant I. Aerial Photos J. City Code Sections Item No.: 6 Date: October 22, 2018 Item Description: LA18-000076 – Revision LLC., o/b/o Christian Harker, 1725 Bohns Point Road – Resolution Presenter: Melanie Curtis Planner Agenda Section: Consent Agenda AGENDA ITEM Prepared By: mcc Reviewed By: J. Barnhart Approved By: DJR K. Neighbor Email L. Property Owner List M. Plat Map CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 1 A RESOLUTION APPROVING A VARIANCE FROM MUNICIPAL ZONING CODE SECTION 78-1680; AND DENYING VARIANCES FROM SECTION 78-1279 FILE NO. LA18 -000076 WHEREAS, on August 22, 2018, Revision LLC, (hereinafter the “Applicant”), on behalf of the property owner 1725 Bohns Point LLC, applied for variances from the City Code for the property addressed 1725 Bohns Point Road and legally described as: Tract A, RLS No. 1855, Hennepin County, Minnesota (hereinafter the “Property”); WHEREAS, the Applicant has made application to the City of Orono for variances to Orono Municipal Zoning Code Section 78-1279 to allow an upward expansion of an existing nonconforming boathouse to be reconstructed 16 feet from the ordinary high water level (hereinafter the “OHWL”) of Lake Minnetonka and entirely lakeward of the average lakeshore setback line; and WHEREAS, the Applicant has made application to the City of Orono for a variance to Orono Municipal Zoning Code Section 78-1680 to allow reorientation of an existing lake access stair resulting in a reduction of 0-75’ hardcover; and WHEREAS, on September 17, 2018, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission opened a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on September 17, 2018, the Planning Commission recommended approval of the requested variances with a split vote of 4 in favor and 3 against; and WHEREAS, on October 8, 2018, , the City Council continued the public hearing, at which time all additional persons desiring to be heard concerning this application were given the opportunity to speak thereon WHEREAS, on October 8, 2018, the City Council directed preparation of findings for approval of the hardcover variance pertaining to the lake access stair; and denial of the variances pertaining to the expansion of the nonconforming boathouse within the lake and average lakeshore setbacks. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 2 NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the hardcover variance pertaining to the lake access stair; and denies the variances pertaining to the expansion of the nonconforming boathouse within the lake and average lakeshore setbacks as described above based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: 1. This application was reviewed as Zoning File #LA18-000076. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. 2. The Property is located in the LR-1B, One Family Lakeshore Residential Zoning District. 3. The Property is within Tier 1 and hardcover is limited to 25% according to the Stormwater Quality Overlay District. 4. Applicant has applied for the following variance[s]: a. Hardcover within 75-feet of the OHWL. b. Setback variance within 75-feet of the OHWL for a building expansion. c. Setback variance within the average lakeshore setback for a building expansion. 5. In considering this application for variances, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed variances upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. ANALYSIS: 1. “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance . . . .” The requested variances are to permit a building expansion of a non-conforming structure in the lake yard. Lake yard construction prohibitions are intended to maintain the natural lakeshore and encourage development away from the lake. Additionally, the goals of the lakeshore setback requirement include protecting views of the land from the lake. The requested variances to increase the height of the existing structure are not in harmony with the Ordinance. The additional mass of the proposed roof areas within the setbacks will increase the mass of the nonconforming CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 3 boathouse within 16 feet of the lake and may negatively impact the views into the property from the lake. Regarding the setback variances, this criterion is not met. The proposed reorientation of the lake access stair results in a decrease in 0-75’ zone hardcover and is in harmony with the Ordinance. Regarding the hardcover variance, this criterion is met. 2. “Variances shall only be permitted . . . when the variances are consistent with the comprehensive plan.” The variances resulting in expansions of the existing boathouse within the average lakeshore and 75-foot lake setbacks in a residential zone are inconsistent with the lake protection measures in place within the Comprehensive Plan. Regarding the setback variances, this criterion is not met. The proposed reorientation of the lake access stair results in a decrease in 0-75’ zone hardcover and is consistent with the Comprehensive Plan. Regarding the hardcover variance, this criterion is met. 3. “Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. ‘Practical difficulties,’ as used in connection with the granting of a variance, means that: a. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls. The reasonable use of the Property is established with the principal structure. The Applicant suggests that reasonable use extends to protection from insects and inclement weather. The request to permit expansion of the boathouse lakeward of the average lakeshore setback and within the 75-foot lake setback is not reasonable in that they have the right to reconstruct the boathouse in-kind at the substandard setbacks. The Council finds that insects and inclement weather do not represent practical difficulties. Regarding the setback variances, this criterion is not met. The lake access stair reorientation resulting in a reduction of hardcover is reasonable. Regarding the hardcover variance, this criterion is met. b. The plight of the landowner is due to circumstances unique to his property not created by the landowner. The Applicant proposes to make improvements to an existing building to improve the comfort and functionality. The boathouse was not constructed by the current owners. There is nothing unique about the Property which requires the expansion CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 4 of a nonconforming boathouse within the 75-foot lake setback. The Owner has the right to reconstruct the boathouse in-kind. Regarding the setback variances, this criterion is not met. The lake access stair is permitted hardcover within the 75-foot setback; the proposed reorientation resulting in a reduction of hardcover is reasonable. Regarding the hardcover variance, this criterion is met. c. The variance, if granted, will not alter the essential character of the locality.” The requested variances may not result in the Property being out of character with the neighborhood; will not expand the footprint of the boathouse; or result in additional encroachment into the setbacks toward the lake. The stair reorientation resulting in a reduction of hardcover will not alter the character of the locality. This criterion is met. 4. “Economic considerations alone do not constitute practical difficulties.” Economic considerations have not been a factor in the variance approval determination. 5. “Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78.” This condition is not applicable. 6. “The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located.” The use for a residential accessory structure is an allowed use in the LR-1B District. 7. “The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling.” This condition is not applicable. 8. “The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property.” There are no special conditions peculiar to the property that justify expansion of a nonconforming boathouse in the 75-foot lake setback. The reduction of hardcover within 75-feet of the OHWL is a special condition peculiar to the property that justifies granting a variance for hardcover within 75-feet of the OHWL. 9. “The conditions do not apply generally to other land or structures in the district in which the land is located.” The location of the boathouse accessory building is an existing condition unique to a small number of properties in the City, but could be applied to all other boat CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 5 house properties. The reduction of hardcover within 75-feet of the OHWL is a special condition peculiar to the property that justifies granting a variance for hardcover within 75- feet of the OHWL. 10. “The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant.” Substantial property right is realized by the principal structure. The boathouse is allowed to be maintained and replaced in-kind. Expansion of an existing non-conforming structure is not a right. Regarding the variances to expand the boathouse, this criterion is not met. The hardcover variance requested in order to reorient the lake access stair results in a reduction in overall hardcover and lake access stairs are a permitted hardcover improvement. Regarding the hardcover variance, this criterion is met. 11. “The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter.” Granting the requested variances will not adversely impact health, safety, comfort, or morals; however, the expansion of the nonconforming building is contrary to the goals of the code in relation to views into the Property. With regard to the setback variances for the boathouse expansion, this criterion has not been met. The hardcover variance requested in order to reorient the lake access stair results in a reduction in overall hardcover and is in conformance with the intent of the code. Regarding the hardcover variance, this criterion is met. 12. “The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty.” The Owner asserts that the variances are necessary for safety and will not merely serve as a convenience. Access to the water is possible through steps and/or stairs over steep slopes. Regarding the hardcover variance, this criterion is met. The requested setback variances to expand the nonconforming boathouse would provide a more comfortable viewing opportunity, which could be considered a convenience. With regard to the setback variances for the boathouse expansion, this criterion has not been met. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants a hardcover variance to Orono Municipal Zoning Code Section 78-1680 to allow reorientation of the CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 6 lake access stair; and denies the setback variances to Section 78-1279 pertaining to the expansion of the nonconforming boathouse within the lake and average lakeshore setbacks, subject to the following conditions: 1. Council action is based on the entire record, above Findings. 2. The approved lake access stair project shall conform to the survey dated 04/19/18 by Kemper and Associates submitted by the Applicants and annotated by City staff, attached to this Resolution as Exhibit A. 3. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. 4. Authorities granted by this resolution run with the Property not with the Applicants, but are permissive only and must be exercised by obtaining a building permit for the new construction and commencing construction of said project. A framing inspection must be completed within one year of the date of Council approval, or the variance will expire on that date (October 22, 2019). 5. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. ADOPTED by the Orono City Council on this 22nd day of October, 2018. ATTEST: CITY OF ORONO: _______________________________ ________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Resol. No. ____________ Exhibit A1 File #LA18-000076 AGENDA ITEM Prepared By: mcc Reviewed By: J. Barnhart Approved By: 1. Purpose. This application is regarding lake setback, average lakeshore setback, and hardcover variances in order to re-build & expand an existing 150 square foot boathouse and reorient the lake access stairs. 2. MN§15.99 Application Deadline. The application was received on August 22, 2018 and considered to be complete on September 4th. Therefore the 60-Day review period expires on November 3, 2018. 3. Background/ Summary. The owner purchased the property in the Fall of 2017 and has begun to make improvements. They plan to rebuild the 150 square foot boathouse building located 16 feet from the OHW; also entirely lakeward of the average lakeshore setback line. The in-kind reconstruction is permitted as it is a legal nonconforming structure. Further, they propose to increase the height of the structure by adding a roofed porch over the top which is considered an expansion of the structure within the substandard setbacks. The upper level expansion consists of posts and a roof; they plan to install retractable screens in the place of walls. A hardcover variance is requested due to the reorientation of the existing stairway to the lake as the existing hardcover within the 75-foot setback is nonconforming. The applicant’s proposal results in a hardcover reduction in the 75-foot setback area of 40 square feet, due to the reorientation of the stair; a variance is still required. 4. Planning Commission Vote and Comment. On September 17th the Planning Commission opened a public hearing. Following the public hearing the Planning Commission voted 4 to 3 on a motion to approve the requested variances. The Council should refer to the draft minutes for more detail on the discussion. 5. Public Comment. Additional comments from neighbors were received and are attached as Exhibit C. 6. Staff Recommendation. Staff recommends approval of the hardcover variance to reorient the lake access stair, reducing hardcover. The Planning Commission’s approval recommendation was the result of a split vote. The three dissenting Commissioners questioned the validity of the stated practical difficulties regarding the boathouse expansion, and were concerned with the establishment of a practice contrary to the City’s long held lakeshore preservation philosophy. The Council should determine if the variances for the boathouse expansion are supported by practical difficulty and vote Item No.: #LA18-000076 Date: 8 October 2018 Item Description: #LA18-000076, Revision LLC o/b/o Christian Harker, 1725 Bohns Point Rd, Variances, Public Hearing Presenter: Melanie Curtis Planner Agenda Section: Public Hearing AGENDA ITEM Prepared By: mcc Reviewed By: J. Barnhart Approved By: accordingly. COUNCIL ACTION REQUESTED The Council should re-open the public hearing and take any additional comments from the public. Following the public hearing, the Council should consider a motion to approve or deny the requested variances, and direct staff to prepare a resolution to that effect. Exhibits Exhibit A. Proposed Survey Exhibit B. Proposed Plans Exhibit C. Draft PC Minutes Exhibit D. Public Comment Exhibit E. PC Staff Report References PC Exhibits 08/1718 Exhibit A. Application Summary & Narrative Exhibit B. Practical Difficulties Documentation Form Exhibit C. Existing Survey Exhibit D. Proposed Survey Exhibit E. Proposed Boathouse Plans and Elevations Exhibit F. Existing Boathouse Plan Exhibit G. Submitted Hardcover Calculations Exhibit H. Site Photos – Applicant Exhibit I. Aerial Photos Exhibit J. City Code Sections Exhibit K. Neighbor Email Exhibit L. Property Owner List Exhibit M. Plat Map AGENDA ITEM Prepared By: RJO Reviewed By: DJR Approved By: DJR 1. Purpose. To certify delinquent general accounts receivable and utility accounts for collection with the 2019 property taxes. 2. Background. Each year the city certifies to Hennepin County all unpaid general accounts receivable, annual service charges for the septic program, the recycling program, and all delinquent sewer and water accounts of $50.00 or more, to be collected with the following year's taxes. In addition to the outstanding amounts delinquent, an administrative fee of $25.00 is added to all accounts. Interest in the amount of eight percent (8%) will be collected on the certified amounts. At this time the total to be assessed is $ 147,088.84. This amount will be decreased by any payments received up to the final payment date of November 21, 2018. 3. Staff Recommendation. Staff recommends approval of the attached resolution for the Collection of Delinquent General Accounts Receivable, Water and Sewer Utility Service Charges, Recycling Program Fees On-Site Sewage Treatment (Septic) Program, and Storm Water Service Charges. COUNCIL ACTION REQUESTED Motion to accept the attached resolution for the Collection of Delinquent General Accounts Receivable, Water and Sewer Utility Service Charges, Recycling Program Fees On-Site Sewage Treatment (Septic) Program, and Storm Water Service Charges. Exhibits A. Resolution B. Assessment Roll Item No.: 7 Date: October 22, 2018 Item Description: Certification of Delinquent Charges Presenter: Ron Olson Finance Director Agenda Section: Public Hearing CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION FOR THE COLLECTION OF DELINQUENT 2018 GENERAL ACCOUNTS RECEIVABLE, WATER AND SEWER UTILITY SERVICE CHARGES, RECYCLING PROGRAM FEES, ON-SITE SEWAGE TREATMENT (SEPTIC) PROGRAM, AND STORM WATER CHARGES Whereas, the City Council of the City of Orono, Minnesota has enacted Chapter 14 of the Orono City Code which pertains to the payment and collection of water, sewer and storm water charges and annual service charges for recycling, and the on-site sewage treatment (septic) program; and Whereas, the charges identified in the attached list of properties are delinquent in nature; and Whereas, a ten days mailed notice and a published notice of the hearing was given, and the hearing will be held thereon the 22 day of October 2018, at which all persons desiring to be heard are given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orono as follows: That the Hennepin County Special Assessment Division is hereby authorized to place the delinquent general accounts receivable, water, sewer, storm water, annual service charges for recycling, and the on-site sewage treatment (septic) program, on the 2018 property tax rolls, payable in 2019, at eight percent (8%) per annum, against the specified properties as set forth in the following Exhibits. ADOPTED by the City Council of the City of Orono, Minnesota, and this 22nd day of October, 2018. ATTEST: _____________________________________ ______________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Assessment Roll 2018 Deliquent Charges PID Amount Fee Total 0211723210031 196.46 25.00 221.46 0211723310037 189.91 25.00 214.91 0211723310039 907.67 25.00 932.67 0211723310041 907.67 25.00 932.67 0211723310041 907.67 25.00 932.67 0211723320007 179.52 25.00 204.52 0311723120011 179.52 25.00 204.52 0311723210003 179.52 25.00 204.52 0311723230018 179.52 25.00 204.52 0311723310003 179.52 25.00 204.52 0311723320028 88.04 25.00 113.04 0311723330005 907.67 25.00 932.67 0311723340001 179.19 25.00 204.19 0311723340015 179.52 25.00 204.52 0311723430002 94.76 25.00 119.76 0311723440008 179.52 25.00 204.52 0311723440009 179.52 25.00 204.52 0411723220026 853.18 25.00 878.18 0411723230020 196.46 25.00 221.46 0411723240019 179.52 25.00 204.52 0411723320013 179.52 25.00 204.52 0411723420020 179.52 25.00 204.52 0411723430002 179.52 25.00 204.52 0411723430021 179.52 25.00 204.52 0511723120017 179.52 25.00 204.52 0511723120021 179.52 25.00 204.52 0511723140059 895.67 25.00 920.67 0511723210023 907.67 25.00 932.67 0511723220016 94.23 25.00 119.23 0511723230014 907.67 25.00 932.67 0511723230040 889.24 25.00 914.24 0611723140019 179.52 25.00 204.52 0611723220004 179.52 25.00 204.52 0611723220023 179.52 25.00 204.52 0611723220024 189.52 25.00 214.52 0611723230004 179.52 25.00 204.52 0611723230016 179.52 25.00 204.52 0611723240014 179.52 25.00 204.52 0611723310014 135.67 25.00 160.67 0611723410106 623.36 25.00 648.36 0611723440003 289.85 25.00 314.85 0711723110014 522.36 25.00 547.36 0711723120002 196.46 25.00 221.46 0711723120016 196.46 25.00 221.46 0711723130095 907.67 25.00 932.67 0711723140020 623.36 25.00 648.36 0711723140062 907.67 25.00 932.67 0711723220016 179.52 25.00 204.52 0711723230031 407.47 25.00 432.47 0711723310003 211.01 25.00 236.01 0711723310008 1,354.60 25.00 1,379.60 0711723310017 186.04 25.00 211.04 0711723310035 421.40 25.00 446.40 0711723320056 907.67 25.00 932.67 0711723320057 152.11 25.00 177.11 0711723320061 853.18 25.00 878.18 0711723330002 196.46 25.00 221.46 0711723330005 907.67 25.00 932.67 0711723410006 907.67 25.00 932.67 0711723410012 623.36 25.00 648.36 0711723410086 894.35 25.00 919.35 0711723410088 407.47 25.00 432.47 0711723440011 907.67 25.00 932.67 0711723440024 196.46 25.00 221.46 0711723440062 407.47 25.00 432.47 0711723440072 890.11 25.00 915.11 0811723130008 185.66 25.00 210.66 0811723230003 894.35 25.00 919.35 0811723230006 407.47 25.00 432.47 0811723230020 907.67 25.00 932.67 0811723320024 907.67 25.00 932.67 0811723330015 691.78 25.00 716.78 0811723330023 145.01 25.00 170.01 0811723330075 907.67 25.00 932.67 0811723340059 907.67 25.00 932.67 0811723340062 431.21 25.00 456.21 0811723430003 907.67 25.00 932.67 0811723440006 196.46 25.00 221.46 0911723110010 179.52 25.00 204.52 0911723330016 907.67 25.00 932.67 0911723410004 907.67 25.00 932.67 1011723130001 179.52 25.00 204.52 1011723220001 853.18 25.00 878.18 1011723230002 179.52 25.00 204.52 1011723240018 221.27 25.00 246.27 1011723240032 407.47 25.00 432.47 1011723310004 405.43 25.00 430.43 1011723310034 907.67 25.00 932.67 1011723310035 138.64 25.00 163.64 1011723310036 894.35 25.00 919.35 1011723310037 907.67 25.00 932.67 1011723310048 196.46 25.00 221.46 1011723310049 407.47 25.00 432.47 1011723310050 907.67 25.00 932.67 1011723310051 853.18 25.00 878.18 1011723320011 179.52 25.00 204.52 1011723320012 112.63 25.00 137.63 1011723340008 907.67 25.00 932.67 1111723230011 179.52 25.00 204.52 1111723320018 176.93 25.00 201.93 1511723210005 179.52 25.00 204.52 1611723220006 623.36 25.00 648.36 1711723210012 1,992.79 25.00 2,017.79 1711723230022 669.84 25.00 694.84 1711723310024 312.35 25.00 337.35 1711723310048 351.35 25.00 376.35 1711723310050 1,272.72 25.00 1,297.72 1711723340030 878.64 25.00 903.64 1711723340039 1,160.26 25.00 1,185.26 1711723340044 882.86 25.00 907.86 1711723340045 273.01 25.00 298.01 1711723340049 1,392.96 25.00 1,417.96 1711723340055 1,302.63 25.00 1,327.63 1711723340057 642.01 25.00 667.01 1711723340058 916.25 25.00 941.25 1711723340076 837.57 25.00 862.57 1711723340088 4,554.27 25.00 4,579.27 1711723410025 1,507.33 25.00 1,532.33 1711723410028 366.52 25.00 391.52 1711723420008 2,656.89 25.00 2,681.89 1711723430005 911.16 25.00 936.16 1711723430017 1,514.56 25.00 1,539.56 1711723430019 1,438.86 25.00 1,463.86 1711723430020 798.79 25.00 823.79 1711723430028 180.77 25.00 205.77 1711723430034 1,258.63 25.00 1,283.63 1711723430057 1,509.43 25.00 1,534.43 1711723430058 1,635.16 25.00 1,660.16 1711723430069 1,406.42 25.00 1,431.42 1711723430077 304.29 25.00 329.29 1711723430087 1,320.78 25.00 1,345.78 1711723430090 1,168.20 25.00 1,193.20 1711723430095 1,138.75 25.00 1,163.75 1711723430098 423.18 25.00 448.18 1711723430103 286.07 25.00 311.07 1711723430134 1,241.11 25.00 1,266.11 1711723430137 1,112.99 25.00 1,137.99 1711723440029 557.22 25.00 582.22 1711723440041 1,279.20 25.00 1,304.20 1711723440058 873.16 25.00 898.16 1711723440068 495.43 25.00 520.43 1711723440098 1,884.98 25.00 1,909.98 1811723140008 3,095.17 25.00 3,120.17 2011723110023 312.83 25.00 337.83 2011723120021 1,490.05 25.00 1,515.05 2011723120027 259.95 25.00 284.95 2011723120034 107.23 25.00 132.23 2011723210004 1,415.17 25.00 1,440.17 2011723220002 1,336.04 25.00 1,361.04 2011723220005 1,053.64 25.00 1,078.64 2011723220014 366.93 25.00 391.93 2011723230012 1,507.12 25.00 1,532.12 2011723240030 92.96 25.00 117.96 2011723240045 1,306.89 25.00 1,331.89 2011723240046 1,514.78 25.00 1,539.78 2011723310038 1,269.95 25.00 1,294.95 2011723310050 1,328.27 25.00 1,353.27 2011723320008 1,726.82 25.00 1,751.82 2011723320016 339.60 25.00 364.60 2011723430022 1,138.75 25.00 1,163.75 2011723430043 1,168.08 25.00 1,193.08 2011723430045 1,238.57 25.00 1,263.57 2011723430049 720.32 25.00 745.32 2111723220008 1,432.31 25.00 1,457.31 2111723220011 323.21 25.00 348.21 2111723230021 2,839.81 25.00 2,864.81 2111723230029 910.26 25.00 935.26 2111723230030 380.59 25.00 405.59 2111723240065 512.08 25.00 537.08 2211723130002 143.52 25.00 168.52 2211723310001 143.52 25.00 168.52 2211723310030 143.52 25.00 168.52 2311723230029 143.52 25.00 168.52 2311723320027 122.66 25.00 147.66 2611823310007 179.52 25.00 204.52 2611823320005 179.52 25.00 204.52 2611823330005 907.67 25.00 932.67 2611823330023 746.95 25.00 771.95 2611823330024 907.67 25.00 932.67 2711823310012 179.52 25.00 204.52 2711823310013 179.52 25.00 204.52 2711823310017 107.20 25.00 132.20 2711823320004 179.52 25.00 204.52 2711823330006 179.52 25.00 204.52 2711823420010 100.00 25.00 125.00 2711823430004 754.86 25.00 779.86 2711823430018 179.52 25.00 204.52 2711823440010 94.52 25.00 119.52 2811823320018 179.52 25.00 204.52 2811823410010 328.79 25.00 353.79 2811823410012 2,512.35 25.00 2,537.35 3111823230007 179.52 25.00 204.52 3111823330007 179.52 25.00 204.52 3111823330012 151.52 25.00 176.52 3111823410005 179.52 25.00 204.52 3111823430018 179.52 25.00 204.52 3211823210005 179.52 25.00 204.52 3211823240012 179.52 25.00 204.52 3211823310001 179.52 25.00 204.52 3211823340004 179.52 25.00 204.52 3211823440009 179.52 25.00 204.52 3211823440017 179.52 25.00 204.52 3311823110053 417.63 25.00 442.63 3311823110056 220.32 25.00 245.32 3311823310011 179.52 25.00 204.52 3311823310012 179.52 25.00 204.52 3311823340008 179.52 25.00 204.52 3311823410004 179.52 25.00 204.52 3311823430004 179.52 25.00 204.52 3311823430013 179.52 25.00 204.52 3311823440020 133.86 25.00 158.86 3311823440042 179.52 25.00 204.52 3411823120007 179.52 25.00 204.52 3411823210021 2,414.00 25.00 2,439.00 3411823330056 179.52 25.00 204.52 3411823330065 1,226.84 25.00 1,251.84 3511823340006 179.52 25.00 204.52 3611823330012 179.52 25.00 204.52 3611823410047 1,023.99 25.00 1,048.99 3611823440009 203.38 25.00 228.38 Utilities Total 139,852.09 145,352.09 518.00 25.00 543.00 1,068.75 25.00 1,093.75 75.00 25.00 100.00 General AR Total 1,661.75 1,736.75 Grand Total 141,513.84 147,088.84 AGENDA ITEM Prepared By: Reviewed By: Approved By: DJR 1. Purpose. City Council to adopt a resolution prohibiting “Boat Trailer Parking” along Stubbs Bay Road and within the Bedewood Park Parking Lot. 2. Background. The City received a request to restrict parking, along Stubbs Bay Road (shown in red), through the establishment of a “No boat trailer parking zone”. The intent of the restriction is to improve the safety along the roadways and preserve parking opportunities for users of the City fishing dock/ lake access, Bederwood Park and the Luce Line trail. The Chief of Police recommended extending the area to include Bayside Road from approximately 670 feet west of the intersection to approximately 315 feet east of the intersection (yellow). A no parking zone can only be established or removed by resolution of the City Council. 3. Public Outreach. Staff sent letter to abutting property owners on September 26th. To date one resident responded. The resident was concerned about sign clutter and the need for the measure. Staff reached out to the DNR, who own a portion of the Bederwood Parking lot and Hennepin County, who owns Bayside Road (CSAH 84). The DNR both expressed a preference for the no parking to be specific to Boat Trailers. Hennepin County is currently staffing this request through their Safety committee. 4. Project Scope. Install approximately 7 each “No Boat Trailer Parking” signs along Stubbs Bay and in the Bederwood Parking Lot. If approved by Hennepin County additional signs would be installed along Bayside Road. 5. Cost and Funding. The estimated cost for the project is $700. Funding for the project would come from the Streets Operating Budget. 6. Staff Recommendation. Staff recommends consideration of the request. COUNCIL ACTION REQUESTED Consider a motion to adopt the attached resolution designating the sections of Stubbs Bay Road South as “no boat trailer parking”. Exhibits A. Resolution B. Resident Letter Item No.: 8 Date: October 22, 2018 Item Description: No Parking Resolution for Stubbs Bay and Bayside Roads Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Public Works Director/ City Engineer’s Report CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION PROHIBITING BOAT TRAILER PARKING ON STUBBS BAY ROAD SOUTH AND WITHIN THE BEDERWOOD PARK PARKING LOT WHEREAS, Stubbs Bay Road South is a city road and the Bederwood Park Parking lot is shared between the DNR and the city of Orono; and, WHEREAS, Bayside Road (CSAH 84) is a County road within the boundaries of Orono; and, WHEREAS, there is not adequate space to safely park vehicles with boat trailers along in the area of the Stubbs Bay Road South from the Park Entrance to Bayside Road Intersection; and, WHEREAS, the City of Orono and DNR wish to ensure adequate parking for park, trail and fishing dock users; NOW, THEREFORE BE IT RESOLVED that the Orono City Council, that those portions of Stubbs Bay Road South from the Bederwood Parking lot to the intersection of Bayside Road shall be designated “No Boat Trailer Parking”; and FURTHER LET IT BE RESOLVED that the entirety of the Bederwood Park Parking lot be designated “No Boat Trailer Parking”. FURTHER LET IT BE RESOLVED that the City of Orono Requests Hennepin County install signage restricting the parking of boat trailers along Bayside Road (CSAH 84) from approximately 670 feet west of to approximately 315 feet east of the intersection with Stubbs Bay Road South. ADOPTED this 22nd day of October 2018, by the City Council of the City of Orono, Minnesota. ATTEST: Anna Carlson, City Clerk Dennis Walsh, Mayor To Whom It May Concern -- I have received a letter dated 9.26.18 from the city of Orono regarding a no parking with trailer policy being considered near our home. As the landowner with the most adjacent frontage with regard to the highlighted areas, I thought that I should offer some opinions to the decision makers at the city. It seems that 90% of the boat trailer parking happens during some of the peak summer holidays. It normally happens in two spots: The gravel parking on the east side of Stubbs Bay Road and at the parking lot at Bederwood park......neither of which I consider an inconvenience for our family until it spills over by our garage. The following are my opinions: 1) If this no parking zone moves forward, the no parking with trailer signs should be posted at the gravel parking on the east side of Stubb's Bay Road and at Bederwood park where they would be the most effective. 2) It would be our preference that no signs be placed adjacent to our property on the city right of way on the west side of Stubb's Bay Road, because these areas are really not navigable by a vehicle and would make for an un-sightly element in an otherwise un-obstructed natural view. The areas on county road 84 that would be affected seldom get any parked trailers, etc. I think that I would rather see a trailer for one day than a bunch of no parking signs all year along county road 84. 3) I don't think that safety is affected much by trailers. The main safety concern that I have in regards to the roads are speeding vehicles on county road 84 which could improve with more enforcement, not eliminating parked trailers 4) We typically do not have any parking issues in areas that are perceived by the public as private land; and we are not shy about making these drivers aware that they should not be parking in an area. 5) Indirectly related to this parking issue, it may help if we could purchase the remaining tax forfeit land along county road 84 adjacent to our property. This proposed purchase could indirectly help with the above mentioned parking issues; AND allow for us to make drainage and storm water improvements that could help water quality in the lake. 6) I would like to propose a purchase of propose a purchase of PID: 0511723240117 lots 1, 2, 15, and 16; block 1 Bay View Park. Of course we could use much of the documentation from the previous Bay View Park transaction. This could benefit the city by a) generating some cash, b) help with this parking issue through the perception of private land, c) allow us to make the improvements for storm water runoff and erosion prevention, d) decrease any liability the city may have in holding the parcel. I am eager for feedback on this proposal; and am eager to hear others opinions on the trailer parking. Best Regards, Jake Barkley -- Jake Barkley 612.598.9895 AGENDA ITEM Prepared By: Reviewed By: Approved By: DJR 1. Purpose. The purpose of this council action is to gain council approval by way of a resolution for a grant application requesting matching funds to construct a turf sports field, parking lot and trail at Bederwood Park. 2. Background. The Orono Parks Commission is seeking to provide a sports field at Bederwood Park as well as expanding a paving the parking lot, providing a walking trail and other improvements (See Exhibit A). The intent of the project is to provide a facility to support youth sports efforts in the area. To help offset the cost of the project the commission request the city submit a grant application to the Hennepin County youth sports grant program. 3. Project Scope. Construct turf sports field, walking trial, expanded and paved parking lot and associated amenities. Other possible improvements consist of a second smaller youth field and batting cage. 4. Cost. The estimated cost for the project is $423,100. The grant proposal request funding for 50% ($211,550) of the cost with the city providing the matching 50% ($211,550). 5. Funding. Funding for the City cost share for the project would come from the Parks Fund. The fund’s project 2018 end of year balance is $755,246. 6. Staff Recommendation. I recommending approval of the attached resolution. COUNCIL ACTION REQUESTED Motion to adopt the resolution requesting a grant from the Hennepin County Youth Sports program for the construction of a turf sports fields and associated amenities at Bederwood Park. Exhibits A. Bederwood Park Improvements Plan B. Grant application C. Resolution authorizing the grant application References A. http://mnsports.org/hysp.stm B. http://www.hennepin.us/your-government/projects-initiatives/henn-youth-sports Item No.: 9 Date: October 22, 2018 Item Description: Application for Hennepin County Sports Facility Grant for Bederwood Sports Fields Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Public Works Director/ City Engineer’s Report Bederwood Park Improvements Plan Sports field Sports field Well, Well House, Water Fountain Picnic Tables Benches Parking Lot as of 17 Oct 18 Trees Item Description Qty Unit Unit Price Total 1 Sports Field (100x60 YD)6000 SY $ 31 $ 186,000.00 2 Sports Field (35x25 YD)875 SY $ 31 $ 27,125.00 3 Trail (3ft, ADA, stone chip)1100 LF $ 31 $ 34,100.00 4 Parking Expansion/ paving 1678 SY $ 25 $ 41,944.44 5 Water Fountain 1 EA $ 6,000 $ 6,000.00 6 Waterline to Fountain 40 FT $ 100 $ 4,000.00 7 Porta Potty Pad and Screen 1 EA $ 1,000 $ 1,000.00 8 Information Signs 2 EA $ 770 $ 1,540.00 9 Park Sign 1 EA $ 1,000 $ 1,000.00 10 Irrigation/well house 1 EA $ 5,000 $ 5,000.00 11 Well Rehab 1 EA $ 5,000 $ 5,000.00 12 Bench 2 EA $ 600 $ 1,200.00 13 Picnic Table 2 EA $ 2,130 $ 4,260.00 14 Shade Sails 2 EA $ 4,525 $ 9,050.00 15 Trees 12 EA $ 500 $ 6,000.00 16 Batting Cage 1 EA 12,000$ 12,000.00$ 17 Soccer Goals 2 Pair $ 5,400 10,800.00$ 18 Lacross Goals 1 pair $ 1,500 $ 1,500.00 19 Bleachers 1 ea 1,300$ 1,300.00$ 20 Erosion Contol 2500 FT 3$ 7,500.00$ 21 Mobilization (5%)1 EA 18,316$ 18,315.97$ Total Cost 384,635.42$ Design and Soft Costs 20%76,927.08$ Contingency 10%38,463.54$ Total 423,098.96$ DRAFT 10-18-18 Hennepin Youth Sports Program Grant Application, 2018 City of Orono Bederwood Park Sports Field Construction 2 Table of Contents Project Summary Geographic Location Map Site Plan Timeline Project Budget Matching Funds, Partnerships & Community Support Increased Capacity / Improved Conditions Number of Youth Served Environmental Improvements Resolution Grant Application Form 3 Project Summary City of Orono is committed to the next phase of building a much-needed youth sports facility and play area at Bederwood Park. In addition to the existing baseball diamond and playground area, this project adds two sports fields, a batting cage, and various enhancements to spectator and athlete accommodations. The project includes a parking lot expansion to enable additional park utilization. Expanding the parking lot to a capacity of 63 spots also supports additional access to the adjacent Luce Line State Trail. The park is centrally located in Orono and is easily accessible by most residents via County Road 84 and Watertown Road. It is currently used by the Orono Baseball Association as a practice and game facility for younger aged athletes. The baseball diamond was built in 1975 in partnership with the Orono Baseball Association and the Orono Lion’s Club and is in excellent condition. The park’s playground area was upgraded in 2013 with support of a $7,500 grant from the Hennepin County Youth Sports Program. Considering its location and few other neighborhood playgrounds nearby, Bederwood is a favorite for many residents with small children. The park also includes large open grassy areas maintained by the City of Orono. With its proximity and large acreage, residents and other stakeholders hope Bederwood Park can provide a solution to a shortage of sports fields in the Orono area. Expanding population, increased participation in youth sports, and growing youth sports organizations all contribute to an increased demand on our community sports fields. Meanwhile, the availability of local sports fields is tightening, resulting in a challenge for our youth sports organizations. Orono Baseball Association, Orono Westonka Soccer Club, Orono Youth Football, and Orono Youth Lacrosse are all expressing to the City of Orono a need for additional sports facilities. This was partly prompted by the upcoming elimination of three fields at the Orono Schools Campus. But if Bederwood Park is a solution, simply adding two sports fields will not solve the problem alone. We need to also address deficiencies that are currently constraining the use of the park for organized sports. First is the parking capacity. The existing parking lot has a limited capacity and is currently limiting the use of the baseball field, let alone the use of multiple fields concurrently. Next, the well needs to be restored to operation. This provides both irrigation to the fields and drinking water for athletes and spectators. And, proposed grading will improve drainage issues on the baseball diamond. Lastly, an ADA compliant walking trail, benches/tables, shade sails, and trees will make the park facilities more accessible and comfortable for the community. Adding fields while addressing these existing deficiencies should unlock the potential of Bederwood as a youth multi-sport destination. 4 Geographic Location Map Bederwood Park is located at 55 Stubbs Bay Road South, between County Road 84 and Watertown Road. The park is nine acres in the center of Orono, surrounded by both new and older neighborhoods. The Luce Line State Trail is adjacent to Bederwood Park. The parking lot serves both users of the park and the trail. The Hennepin County Property IDs are 0511723210001 and 0511723210018. 5 Bederwood currently includes a baseball diamond, playground equipment, open maintained spaces and a parking lot. 6 Site Plan The Site Plan shows the construction of two additional Sports Fields. The fields will be used frequently to host practices and games for youth soccer, lacrosse and football organizations. A batting cage will be installed adjacent to the baseball diamond. The addition of a walking path, trees, bleachers, benches, shade sails, etc. adds to the comfort and accessibility for spectators. And, expansion of the parking lot is required to support the increased use of the multi-facility park. 7 Timeline City of Orono resolution authorizing grant application for the Hennepin Youth Sports Program Grant October 22, 2018 Submittal of Grant Application to Hennepin County and Minnesota Amateur Sports Commission November 5, 2018 Approval of Application by Hennepin County December 2018 Engineering and final Design January-March 2019 Authorization to advertise for bids by Orono April 2019 Receive and Approve Bids May 2019 Construction Starts June 2019 Construction Completed October 2019 Open for Use Spring 2020 8 Project Budget Ongoing operating and maintenance costs will be budgeted for in the annual parks and recreation fund beginning next year. 9 Matching Funds, Partnerships & Community Support Financial support (up to $212,000) City of Orono Financial Support, Project management, Ongoing Maintenance Department of Natural Resources Consideration for the expansion of the parking lot Orono Baseball Association: Financial support and in-kind contributions Orono Westonka Soccer Club Financial support and in-kind contributions Orono Youth Football In-kind contributions Orono Youth Lacrosse Financial and In-kind contributions Lion’s Club International Financial support Enclosed are letters from these organizations in support of the project. 10 Matching Funds, Partnerships & Community Support (cont.) 11 Increased Capacity / Improved Conditions The Orono area has a growing demand for quality athletic facilities for youth. Most of the youth sports organizations depend on the Orono School District fields (and for soccer, Westonka School District) for routine needs. But those fields are heavily used by the high school teams. And, construction of an indoor athletic facility at the Orono Schools Campus will eliminate three fields currently used (and relied on) by the youth soccer, lacrosse, and football associations. The City of Orono can currently offer only one field suitable for youth sports, Hackberry Park. This park is currently used as a practice-only field by baseball and football but is not suitable for soccer and lacrosse. With its propensity for flooding and parking challenges, Hackberry Park cannot be relied on as a replacement to eliminated fields at the Orono Schools Campus.. For soccer, lacrosse, and football, the expansion of Bederwood Park provides one to two additional fields for these programs. For baseball, the installation of a batting cage and other park upgrades provides the opportunity for additional age levels to use the baseball field. And, the addition of improved drainage will allow for the baseball diamond to be used after experiencing wet conditions that would typically have closed the field. The pictures show the expansive open area to add two new fields. The baseball field and playground are in very good condition. The facility needs an upgrade of spectator amenities and redesigned parking lot. 12 Number of Youth Served Youth served is best measured by the youth sports organizations represented in this request. Orono Baseball Association: tbd Orono Westonka Soccer Club The soccer club currently has 900+ youth players, ages 3 through 18. The club is a product of a recent merger between Orono Thunder Soccer Club (600+ players) and Westonka Soccer Club (200+ players). As a result, Orono Westonka Soccer Club is positioned to grow to 1,300 players in the next five years and will need additional sports fields to support this growth. Orono Youth Football tbd Orono Youth Lacrosse The size of the lacrosse club is 300 youth and will grow modestly with the popularity of the sport. Environmental Improvements The environmental impact of the project is expected to be minimal. The plan calls for the use of a natural grass surface for the fields. The drainage for the expanded parking surface will be managed on site. Additional trees will be planted as part of the project. 13 Resolution INSERT Once signed 14 Grant Application Form Name and address of project Sports field expansion and upgrades at: Bederwood Park 55 Stubbs Bay Road S. Orono, Minnesota County Commissioner District Number where facility is located District 6, represented by Jan Callison Local Government Unit (LGU) City of Orono LGU application contact (Name, mailing address, email and telephone) Adam Edwards 2700 Kelley Parkway, Orono, MN 55356 aedwards@ci.orono.mn.us (952) 249-4661 LGU Public Affairs contact (Name, email and telephone) Anna Carlson 2700 Kelley Parkway, Orono, MN 55356 acarlson@ci.orono.mn.us (952) 249-4605 Minnesota Tax ID Number 8033059 Federal Employee ID Number 41-6008585 EXECUTION IN WITNESS THEREOF, the applicant has caused this application to be executed on the _____ day of October, 2018. By: Adam T. Edwards, P.E., Public Works Director/City Engineer CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ CITY OF ORONO HENNEPIN COUNTY, MINNESOTA A RESOLUTION SUPPORTING THE APPLICATION FOR A HENNEPIN COUNTY YOUTH SPORTS PROGRAM GRANT WHEREAS, the Hennepin County Board of Commissioners, via the Hennepin Youth Sports Program, provides for capital funds to assist local government units of Hennepin County for the development of sports or recreational facilities, and WHEREAS, City of Orono desires to develop a sports field and other park improvements in Bederwood Park for the purposes of providing additional recreational facilities for youth sports within Orono. NOW, THEREFORE BE IT RESOLVED by the Orono City Council: I. The estimate of the total cost of developing the park facility shall be $423,100. The Orono City Council is requesting $ 211,550 from the Hennepin Youth Sports Program and will assume responsibility for providing matching funds of $ 211,550. II. City of Orono is the owner of Bederwood Park where the sports field will be located and shall continue to own the property for at least the functional life of the sports field, which is estimated to be 20 years. Bederwood Park may not be converted to a non-public or non-recreational uses within this time period without the approval of Hennepin County. III. City of Orono agrees to assume one hundred (100) percent of operational and maintenance costs for the field. City of Orono will operate the sports field for its intended purpose as stated in the grant application for the functional life of the facility. IV. City of Orono agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of developing project and managing its long-term operation. V. That the Director of Public Works for the City of Orono is authorized and directed to execute the application for the Hennepin Youth Sports Program grant. Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held October 22, 2018. ATTEST: ________________________________ _________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: AMC Reviewed By: AMC Approved By: DJR 1. Purpose. The Orono School District is working on a grant through the Hennepin County Youth Sports Program and has invited the City of Orono to help them achieve this goal by issuing a formal resolution from the Orono City Council. 2. Staff Recommendation. Staff recommends approval of the Resolution of Support for the Orono Activity Center Project Grant Application. COUNCIL ACTION REQUESTED Motion to approve the Resolution of Support for the Orono Activity Center Project Grant Application. Exhibits A. City of Orono Grant Request Letter B. Resolution of Support Item No.: 10 Date: October 22, 2018 Item Description: Resolution of Support for the Orono Activity Center Project Grant Application Presenter: Dustin Rief, City Administrator Agenda Section: City Administrator Report John H. Morstad Director of Business Services Orono Public Schools 685 Old Crystal Bay Road North Long Lake, MN 55356 Phone 952-449-8300 Fax 952-449-8399 Website www.oronok12.mn.us An Equal Opportunity Employer MEMO October 17, 2018 To: Dustin Reif, Orono City Administrator From: John Morstad, Orono Schools, Director of Business Services The Orono School District is working on a grant through the Hennepin County Youth Sports Program and we would like to invite your (city/association) to help us achieve this goal by writing a letter of support or issuing a formal resolution from your council. The purpose of the grant is to help fund alternate surfacing, rollout turf and additional equipment that will allow this indoor facility to serve all of the youth sports associations and recreation activities– not just those that traditionally play indoors. With weather being an issue for so much of the year in Minnesota - we know the difference it will make for youth groups to have access to turf and a track where cleats can be worn. The Orono School District is working to make referendum dollars stretch as far as possible so that all of the facility needs and wants from various groups can be met. If our project is selected to receive a Hennepin County Youth Sports grant – it will help us meet all these diverse needs and be a wonderful addition to an outstanding facility. The deadline to submit the grant is the first week in November so we are requesting all letters of support by Nov. 1 if possible. A sample letter of support is attached. Feel free to edit. Please submit your letter or contact either of us with questions regarding this project. John Morstad is the lead contact for questions on the building construction and scheduling. Melanie DeLuca is assisting John with grant writing and programming. Thank you! John Morstad, 952-449-8306, jmorstad@orono.k12.mn.us Melanie DeLuca, 952-449-8351, mdeluca@orono.k12.mn.us CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ CITY OF ORONO HENNEPIN COUNTY, MINNESOTA A RESOLUTION SUPPORTING THE APPLICATION FOR A HENNEPIN COUNTY YOUTH SPORTS PROGRAM GRANT WHEREAS, the Hennepin County Board of Commissioners, via the Hennepin Youth Sports Program, provides for capital funds to assist local government units of Hennepin County for the development of sports or recreational facilities, and WHEREAS, the Orono School District intends to apply for a Hennepin County Youth Sports Program Grant to use to help facilitate their project for the Orono Activity Center Project, and WHEREAS, the City of Orono does not own or operate indoor facilities or have a recreation department, and relies on our partnership with the Orono School District to provide indoor facilities and programming. NOW, THEREFORE BE IT RESOLVED, that the City of Orono supports the grant application to be submitted by the Orono School District for a Hennepin County Youth Sports Grant to better equip their new Activity Center to meet indoor facility needs of the youth sports associations and informal youth recreation programs serving the youth of our community. ADOPTED by the Orono City Council on this 22nd day of October, 2018. ATTEST: CITY OF ORONO: _______________________________ ________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor