HomeMy WebLinkAbout01-28-2019 Council PacketAgenda
Council Meeting
Monday, January 28, 2019, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification
The public is invited to address the council regarding any item on the regular agenda. If your topic is not
on the agenda, you may speak during the Public Comments section.
Roll Call
Pledge of Allegiance
Approval of Agenda
Consent Agenda
1. City Council Meeting Minutes of January 14, 2019
2. Claims/Bills
3. Approval of Rental License
4. Approval of New Tobacco License
5. Authorization to Purchase Squad Cars
6. Parks Equipment Procurement
7. 2019 Seasonal Weight Restrictions
8. Water Meter Replacement Plan
9. Rehabilitation of GS #9 (Brackets Point Road) & LS #13 (Casco Point Road)
10. Well #3 Sand Screen
11. Approval of Design for Bederwood Sports Fields
12. Approval of Landscaping Design for Phase Two of Wayzata Boulevard (CSAH 112)
13. Stormwater Pond Assessments
Public Comments – (Limit 5 Minutes per Person)
This is an opportunity for the public to address matters not on the agenda. The council will not engage
in discussion or take action on items presented at this time. However, the council may refer issues to
staff for follow up or consideration at a future meeting. Speakers should state their name and home
address at the podium before speaking.
Public Works Departments/City Engineer Report
14. Willow Drive Speed Limit Reduction – Resolution
Mayor/Council Report
City Administrator Report
City Attorney Report
Adjournment
Agenda
Council Meeting
Monday, January 28, 2019, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification
Upcoming Events
2019
02-11-19 City Council Meeting, Monday, 7:00 p.m.
02-18-19 Official Holiday, City Offices Closed
02-19-19 Planning Commission Meeting, Tuesday, 6:30 p.m. (Aaron Printup)
02-25-19 Council Work Session, Monday, 5:00 p.m.
02-25-19 City Council Meeting, Monday, 7:00 p.m.
03-04-19 Park Commission Meeting, Monday, 6:30 p.m.
03-11-19 City Council Meeting, Monday, 7:00 p.m.
03-18-19 Planning Commission Meeting, Monday, 6:30 p.m. (Victoria Seals)
03-19-19 Council Work Session, Tuesday, 5:00 p.m.
03-19-19 City Council Meeting, Tuesday, 7:00 p.m.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, January 14, 2019
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 1 of 3
ROLL CALL
The Orono City Council met on the above-mentioned date with the following members present: Mayor
Dennis Walsh, City Council Members Richard Crosby, III, Matthew Johnson, Aaron Printup, and
Victoria Seals. Representing Staff were City Administrator Dustin Rief, Community Development
Director Jeremy Barnhart, City Planner Melanie Curtis, City Attorney Soren Mattick, and Recorder Jackie
Young.
Mayor Walsh called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance.
1. OATH OF OFFICE
The oath of office was administered to Mayor Dennis Walsh.
The oath of office was administered to Council Members Aaron Printup and Matthew Johnson.
APPROVAL OF AGENDA
CONSENT AGENDA
2. CITY COUNCIL MEETING MINUTES OF DECEMBER 10, 2018
3. CLAIMS/BILLS
4. WAGE ADJUSTMENT-ACCOUNTANT
5. APPROVAL OF 2019 TOBACCO LICENSES
6. APPROVAL OF MASSAGE THERAPY LICENSE – KOREN WALSH
7. APPROVAL OF RENTAL LICENSE
8. APPROVAL OF ANNUAL APPOINTMENTS RESOLUTION NO. 6934
9. WESTERN COMMUNITIES ACTION NETWORK (WeCAN) REQUEST FOR CDBG
SUPPORT – RESOLUTION NO.6935
10. LEAF STREET PAY REQUEST NO. 2 – FINAL
11. LA18-000086 – PAUL VOGSTROM ON BEHALF OF WILLIAM AND SUE DUNKLEY
AND ERIC VOGSTROM, 2710 PENCE LANE – AVERAGE LAKESHORE SETBACK
VARIANCE – RESOLUTION NO. 6936
Crosby moved, Johnson seconded, to approve the Consent Agenda as submitted. VOTE: Ayes 5,
Nays 0.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, January 14, 2019
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 2 of 3
PUBLIC COMMENTS
None
PUBLIC HEARING
12. LA18-000101 – JAKE WILLE ON BEHALF OF RUSTY KOCON AND JACKIE
GIBNEY, OWNERS, 3570 IVY PLACE – VACATION OF STORMWATER
MANAGEMENT EASEMENT – RESOLUTION NO. 6937
Barnhart stated the applicant is requesting vacation of an existing Stormwater Management Easement
which is being replaced with an identical easement in a new location. When the Ivy Place subdivision
was platted in 2018, the developer was required to manage stormwater generated from the hard surfaces
of the two lots. The developer elected to manage the stormwater via underground detention tanks to be
installed at the time of home construction of each lot. This method was accepted by both the City and the
Watershed District and will help to preserve the future tank sites. An easement was required to be
recorded over the property.
Following review by Staff of the building plans, it was discovered that the desired house for Lot 1
encroaches into the easement location, necessitating an adjustment to the easement. Staff supports the
adjustment and recommends approval of the resolution as drafted.
Printup asked whether this would have any impact on water runoff or water quality.
Barnhart indicated it will not.
Mayor Walsh opened the public hearing at 7:08 p.m.
There were no public comments regarding this application.
Mayor Walsh closed the public hearing at 7:08 p.m.
Seals moved, Crosby seconded, to adopt RESOLUTION NO. 6937, a Resolution Vacating
Stormwater Management Easements Within Ivy Place Plat, File No. LA18-000101, for the Property
Located at 3570 Ivy Place. VOTE: Ayes 5, Nays 0.
MAYOR/COUNCIL REPORT
Johnson stated he had nothing to report.
Crosby reported he attended the Long Lake Firefighters retirement gala over the weekend. Recently
retired is Mark Warden, who served for 25 years, and Doug Johnson, who served for 10 years. Crosby
stated both will be missed and the City of Orono is very grateful for everything they have done.
Printup thanked his daughter Allison for attending tonight’s meeting and that he will be starting his 8th
year on the City Council. Printup stated being on the City Council has had its challenges but it has been
great getting to know the residents, city staff, and other Council members.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, January 14, 2019
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 3 of 3
Seals congratulated Matt Johnson for being newly elected to the City Council and Aaron Printup for
being re-elected to the City Council.
Seals stated she also attended the firefighter retirement gala and that it was a very impressive group of
gentlemen and ladies.
Mayor Walsh congratulated Matt Johnson on his election to the City Council and Aaron Printup for being
re-elected. Walsh stated in his view the Council will continue to do more great things for the City of
Orono and that he would like to wish a Happy New Year to everyone.
Walsh stated this weekend he attended the Orono Dance Team event, which was fabulous, and that he
would encourage everyone to get involved in different school activities.
CITY ADMINISTRATOR REPORT
Rief congratulated Matt Johnson and Aaron Printup for being elected to the City Council.
Rief reported he and Mayor Walsh met with the new Long Lake mayor last week to introduce themselves
and to work on the City’s relationship with Long Lake and that they plan to have a monthly meeting.
Walsh noted he also met with the mayor of Mound recently and that it is important Orono works with the
surrounding cities on the various issues impacting their communities.
CITY ATTORNEY REPORT
Mattick stated he had nothing to report.
ADJOURNMENT
Crosby moved, Johnson seconded, to adjourn the Orono City Council meeting at 7:17 p.m. VOTE:
Ayes 5, Nays 0.
ATTEST:
_____________________________________ _______________________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
AGENDA ITEM
Prepared By: MLU Reviewed By: DJR Approved By: DJR
1. Purpose. The purpose of this action item is to approve payment of claims made on the City for
services and/or products provided to the City.
2. Background. The attached claims for payment have been received by the City. Staff has reviewed
the claims and is recommending approval of the listing for payment. The claims will be paid by checks
111189 to 111262, totaling $242,606.02.
3. Noteworthy Payments.
Vendor
Amount
Description of Payment
#111201 City of Wayzata
$14,214.05
4th Quarter payment for water and sewer service.
#111214 Health Partners
$107,497.00
Payment for two months of employee health insurance.
Includes both City and Employee share of the premiums.
#111257 Valley Rich Co.
$15,485.24
Payment for repair of water main breaks.
4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims
list as presented.
COUNCIL ACTION REQUESTED
Motion to approve the claims list as presented.
Exhibits
A. Check Register
Item No.: 2 Date: January 28, 2019
Item Description: Claims/Bills
Presenter: Maggie Ung,
Accountant
Agenda
Section:
Consent Agenda
City of Orono Check Register - COUNCIL REPORT Page: 1
Check Issue Dates: 1/15/2019 - 1/28/2019 Jan 24, 2019 10:03AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
ALLWEATHER ROOF 01/28/2019 111189 1905857 601-49400-404 Navarre WP Roof Water 549.96
Total 111189:549.96
BARRY RATHBUN 01/28/2019 111190 012219 101-43000-226 Safety Boots 2019 Public Works Department 174.24
Total 111190:174.24
BIFFS INC 01/28/2019 111191 W707354 101-45200-415 Lurton Park - 12/5/18-1/1/19 Parks 62.50
Total 111191:62.50
CARDMEMBER SERVICE 01/28/2019 111192 010419 101-42110-402 Carwash for Squad #235 Police Department 10.00
CARDMEMBER SERVICE 01/28/2019 111192 010419-1 101-42110-311 ToDo App for Extra Patrol Request - Annual Subscri Police Department 1.50
CARDMEMBER SERVICE 01/28/2019 111192 010719 101-45210-437 Pesticide Recertification Workshop Golf Course 179.00
CARDMEMBER SERVICE 01/28/2019 111192 011019 101-42110-433 2019 FBI NAA Membership Renewal Police Department 105.00
CARDMEMBER SERVICE 01/28/2019 111192 011019-1 101-42110-433 2019 AMEM Assn Membership Renewal Police Department 200.00
CARDMEMBER SERVICE 01/28/2019 111192 011119 101-42110-437 Training - K. Herzog Police Department 99.00
CARDMEMBER SERVICE 01/28/2019 111192 011119-1 101-42110-433 2019 IACP Membership Renewal Police Department 190.00
CARDMEMBER SERVICE 01/28/2019 111192 011419 101-42110-402 Carwash for Squad #235 Police Department 10.00
CARDMEMBER SERVICE 01/28/2019 111192 011419-1 101-41110-439 Cookies for 1/14/19 CC Meeting Mayor & Council 6.99
CARDMEMBER SERVICE 01/28/2019 111192 011819 101-41300-437 MCFOA Annual Conference Registration Administration 275.00
CARDMEMBER SERVICE 01/28/2019 111192 102418 101-42110-221 Freight Police Department 12.99
CARDMEMBER SERVICE 01/28/2019 111192 121418-1 101-41300-489 Staff Development Day - Candy Administration 7.16
CARDMEMBER SERVICE 01/28/2019 111192 122618 101-42110-403 Water Filters for PD Lunchroom Police Department 85.46
CARDMEMBER SERVICE 01/28/2019 111192 122618-1 101-45200-416 Big Island Security Camera Parks 29.97
CARDMEMBER SERVICE 01/28/2019 111192 122718-3 101-42110-580 PD Gym Maintenance Supplies Police Department 370.02-
CARDMEMBER SERVICE 01/28/2019 111192 122718-4 101-42400-208 Building Codes - Books Building & Zoning 135.00
CARDMEMBER SERVICE 01/28/2019 111192 122718-5 101-42110-437 DMT-G Training - C. Fischer Police Department 75.00
Total 111192:1,052.05
CARGILL SALT 01/28/2019 111193 2904534159 601-49400-216 salt for Nav Wtr Plant Water 4,970.49
Total 111193:4,970.49
CARTEGRAPH 01/28/2019 111194 SIN005354 710-49970-416 2019 License-Asset Management Software 5,460.00
Total 111194:5,460.00
City of Orono Check Register - COUNCIL REPORT Page: 2
Check Issue Dates: 1/15/2019 - 1/28/2019 Jan 24, 2019 10:03AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
CENTERPOINT ENERGY MAIN 01/28/2019 111195 12/28/2018 601-49400-381 Gas 11/20-12/18/18 Water 790.87
CENTERPOINT ENERGY MAIN 01/28/2019 111195 12/28/2018 602-49450-381 Gas 11/20-12/18/18 Sewer 705.74
CENTERPOINT ENERGY MAIN 01/28/2019 111195 12/28/2018 101-41900-381 Gas 11/20-12/18/18 Central Services 1,302.24
CENTERPOINT ENERGY MAIN 01/28/2019 111195 12/28/2018 101-42110-381 Gas 11/20-12/18/18 Police Department 421.70
CENTERPOINT ENERGY MAIN 01/28/2019 111195 12/28/2018 101-45210-381 Gas 11/20-12/18/18 Golf Course 234.87
Total 111195:3,455.42
CENTURY LINK 01/28/2019 111196 010419 601-49400-321 Water Plant Phone/Internet 1/4-2/3/19 Water 132.90
CENTURY LINK 01/28/2019 111196 121918 101-45210-321 GC phone/internet 12/19/18-1/18/19 Golf Course 205.66
Total 111196:338.56
CHAD STENSRUD 01/28/2019 111197 011619 101-42110-437 Training Meal Reimbursement Police Department 12.93
Total 111197:12.93
CHUNKS LAKESHORE AUTO 01/28/2019 111198 0016350 101-42110-402 #245 Service Police Department 48.31
CHUNKS LAKESHORE AUTO 01/28/2019 111198 0016355 101-42110-402 #254 service Police Department 44.90
CHUNKS LAKESHORE AUTO 01/28/2019 111198 0016366 101-42110-402 #243 Service Police Department 79.37
Total 111198:172.58
CINTAS CORPORATION 01/28/2019 111199 4014992791 101-43000-226 Uniforms Public Works Department 63.47
CINTAS CORPORATION 01/28/2019 111199 4015332330 101-43000-226 Uniforms Public Works Department 63.47
CINTAS CORPORATION 01/28/2019 111199 4015408620 101-41900-401 Mat Service - Council Chambers Central Services 15.00
CINTAS CORPORATION 01/28/2019 111199 4015408659 101-41900-401 Gray Mats and Air Svc Central Services 21.92
Total 111199:163.86
CITY OF MINNETONKA BEACH 01/28/2019 111200 010419 602-49450-387 4th Qtr 2018 Sewer service Sewer 164.00
Total 111200:164.00
CITY OF WAYZATA 01/28/2019 111201 123118 601-49400-387 4th Quarter 2018 Water Water 4,463.15
CITY OF WAYZATA 01/28/2019 111201 123118 602-49450-387 4th Quarter 2018 Sewer Sewer 9,750.90
Total 111201:14,214.05
CONTINENTAL RESEARCH CO 01/28/2019 111202 473287-CRC 602-49450-227 Odor Block - Lift Stations Sewer 549.00
City of Orono Check Register - COUNCIL REPORT Page: 3
Check Issue Dates: 1/15/2019 - 1/28/2019 Jan 24, 2019 10:03AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 111202:549.00
D & R AG REPAIR 01/28/2019 111203 7599 602-49450-403 Generator Repair, #851 Repair Sewer 1,426.84
Total 111203:1,426.84
DELTA DENTAL 01/28/2019 111204 7536639 101-21709 0037220072 Feb 2019 Dental 3,110.01
DELTA DENTAL 01/28/2019 111204 7536639 101-15998 0037220072 Feb 2019 Dental 471.55
Total 111204:3,581.56
DPC INDUSTRIES 01/28/2019 111205 DE82000151 601-49400-216 Chlorine Water 10.00
Total 111205:10.00
EARL F ANDERSON & ASSOC 01/28/2019 111206 0119421-IN 101-43000-224 Dist 1 Sign Bracketts Public Works Department 795.23
EARL F ANDERSON & ASSOC 01/28/2019 111206 0119458-IN 101-43000-224 Dist 1 Signs Public Works Department 547.90
Total 111206:1,343.13
ECM PUBLISHERS INC 01/28/2019 111207 661580 101-42400-340 Land User Application PH Building & Zoning 89.40
Total 111207:89.40
EGAN 01/28/2019 111208 345559 402-48055-590 Old Crystal Bay Reconstruct OCB Road Reconstruction 1,425.00
Total 111208:1,425.00
Emery's Tree Service, Inc.01/28/2019 111209 22263 101-45200-404 Crystal Bay Tree Removal Parks 2,100.00
Total 111209:2,100.00
FERGUSON WATERWORKS #25 01/28/2019 111210 0313945 601-49400-227 Water Meters 3/4" (6)Water 1,808.58
Total 111210:1,808.58
GENUINE PARTS COMPANY/NA 01/28/2019 111211 3270-421995 101-45210-221 Sprayer Belt Golf Course 32.54
GENUINE PARTS COMPANY/NA 01/28/2019 111211 3270-423228 101-45210-221 Aerator Gasket Maker Golf Course 16.58
GENUINE PARTS COMPANY/NA 01/28/2019 111211 3270-427526 101-42110-221 Washer Fluid, Fuse Police Department 7.97
City of Orono Check Register - COUNCIL REPORT Page: 4
Check Issue Dates: 1/15/2019 - 1/28/2019 Jan 24, 2019 10:03AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
GENUINE PARTS COMPANY/NA 01/28/2019 111211 3270-427879 101-42110-402 Squad Car Headlights Police Department 39.99
GENUINE PARTS COMPANY/NA 01/28/2019 111211 3270-428027 101-42110-402 Squad Car Headlights Police Department 79.98
Total 111211:177.06
GOPHER STATE ONE CALL 01/28/2019 111212 6120638 601-49400-489 locates Water 58.73
GOPHER STATE ONE CALL 01/28/2019 111212 6120638 602-49450-489 locates Sewer 58.72
GOPHER STATE ONE CALL 01/28/2019 111212 9000640 601-49400-489 2019 Annual Fee Water 25.00
GOPHER STATE ONE CALL 01/28/2019 111212 9000640 602-49450-489 2019 Annual Fee Sewer 25.00
Total 111212:167.45
H & L MESABI 01/28/2019 111213 02707 701-49800-222 Snow Plow Cutting Edge Protectors 981.32
H & L MESABI 01/28/2019 111213 02708 701-49800-222 Snow Plow Cutting Edge 1,296.68
Total 111213:2,278.00
HEALTH PARTNERS 01/28/2019 111214 87163387 101-42110-135 Health Insurance 1/2019 Police Department 654.50
HEALTH PARTNERS 01/28/2019 111214 87163387 101-15998 Health Insurance 1/2019 4,969.00
HEALTH PARTNERS 01/28/2019 111214 87163387 101-21706 Health Insurance 1/2019 47,484.00
HEALTH PARTNERS 01/28/2019 111214 87205092 101-21706 Health Insurance 2/2019 48,766.00
HEALTH PARTNERS 01/28/2019 111214 87205092 101-15998 Health Insurance 2/2019 4,969.00
HEALTH PARTNERS 01/28/2019 111214 87205092 101-42110-135 Health Insurance 2/2019 Police Department 654.50
Total 111214:107,497.00
Henn county Community Correcti 01/28/2019 111215 1000120212 101-41600-309 Jail Charges Law/Legal Services 490.50
Total 111215:490.50
Hennepin County Attorney's Office 01/28/2019 111216 302952 101-42110-311 Ref #20962991; Case #18-012731 E-Delivery/Form Police Department 38.00
Total 111216:38.00
HENNEPIN COUNTY INFOR TE 01/28/2019 111217 1000119661 101-42110-414 Radio Communication-11/18 Police Department 2,066.70
HENNEPIN COUNTY INFOR TE 01/28/2019 111217 1000119692 101-43000-414 PW Radios 11/18 Public Works Department 162.08
HENNEPIN COUNTY INFOR TE 01/28/2019 111217 1000119844 101-41900-319 Network Support 12-2018 Central Services 51.00
Total 111217:2,279.78
City of Orono Check Register - COUNCIL REPORT Page: 5
Check Issue Dates: 1/15/2019 - 1/28/2019 Jan 24, 2019 10:03AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
IN CONTROL INC.01/28/2019 111218 18113MD01 601-49400-405 SCADA service Water 544.50
Total 111218:544.50
JANE SZCZEPANIK 01/28/2019 111219 010619 101-42110-226 Investigation Uniforms Police Department 114.96
JANE SZCZEPANIK 01/28/2019 111219 011619 101-42110-437 Training Meal Reimbursement Police Department 12.93
Total 111219:127.89
JOHNSON CONTROLS FIRE PR 01/28/2019 111220 85524727 101-43000-403 Alarm & Detection Service Public Works Department 128.00
Total 111220:128.00
L-3 COMMUNICATIONS 01/28/2019 111221 0339121-IN 101-42110-402 VLX Transmitter - Voice Link Extended Police Department 212.00
Total 111221:212.00
LEAGUE OF MN CITIES 01/28/2019 111222 286296 101-42110-437 PATROL Subscription Police Department 2,700.00
LEAGUE OF MN CITIES 01/28/2019 111222 287263 101-41110-437 LMC Conference for Council Member - M. Johnson Mayor & Council 225.00
Total 111222:2,925.00
LOGIS 01/28/2019 111223 46304 101-42110-310 Police Records 1/19 Police Department 6,917.00
LOGIS 01/28/2019 111223 46304 101-41900-329 Backups 1/19 Central Services 917.00
LOGIS 01/28/2019 111223 46304 101-42110-329 Internet 1/19 Police Department 205.50
LOGIS 01/28/2019 111223 46304 101-41900-329 Internet 1/19 Central Services 205.50
Total 111223:8,245.00
LUBE TECH ESI 01/28/2019 111224 1302249 701-49800-222 Replacement Fuel Tank Pump Handle/Hose 221.12
LUBE TECH ESI 01/28/2019 111224 1304668 701-49800-212 Diesel Exhaust Fluid 139.69
Total 111224:360.81
MARGARET UNG 01/28/2019 111225 123118 101-41500-331 Mileage 12/7-12/31/18 Finance Department 17.99
Total 111225:17.99
MATT SILTALA 01/28/2019 111226 011619 101-42110-437 Training Meal Reimbursement Police Department 12.93
City of Orono Check Register - COUNCIL REPORT Page: 6
Check Issue Dates: 1/15/2019 - 1/28/2019 Jan 24, 2019 10:03AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 111226:12.93
MCPA 01/28/2019 111227 011819 101-42110-433 2019 Membership - J. McCoy Police Department 50.00
Total 111227:50.00
METRO CITIES 01/28/2019 111228 137 101-41110-433 2019 Membership Mayor & Council 3,284.00
Total 111228:3,284.00
MINNEAPOLIS OXYGEN COMPA 01/28/2019 111229 00036132 701-49800-222 Oxygen & Acetylene 28.83
MINNEAPOLIS OXYGEN COMPA 01/28/2019 111229 00036133 101-42110-221 Medical Oxygen Police Department 48.05
MINNEAPOLIS OXYGEN COMPA 01/28/2019 111229 00036134 101-42110-221 Medical Oxygen Police Department 6.51
MINNEAPOLIS OXYGEN COMPA 01/28/2019 111229 20091801 101-42110-221 Medical Oxygen Police Department 100.21
Total 111229:183.60
MINNESOTA EQUIPMENT 01/28/2019 111230 P76508 101-45200-221 Tractor Bulb / Hydraulic Cap Parks 39.06
MINNESOTA EQUIPMENT 01/28/2019 111230 P76566 101-45200-221 Tractor #351 Bulbs Parks 25.80
MINNESOTA EQUIPMENT 01/28/2019 111230 P76572 101-45200-221 351 Tractor Oil Filter Parks 7.41
Total 111230:72.27
MN CHIEF OF POLICE ASSN 01/28/2019 111231 9303 101-42110-437 Conference Registration Farniok Police Department 495.00
Total 111231:495.00
MN DEPT OF REVENUE-WIRE 01/28/2019 111232 123118 101-34210 Sales Tax 12/2018 1.00
MN DEPT OF REVENUE-WIRE 01/28/2019 111232 123118 101-34650 Sales Tax 12/2018 40.00
MN DEPT OF REVENUE-WIRE 01/28/2019 111232 123118 601-39610 Sales Tax 12/2018 28.00
MN DEPT OF REVENUE-WIRE 01/28/2019 111232 123118 601-20806 Sales Tax 12/2018 799.00
MN DEPT OF REVENUE-WIRE 01/28/2019 111232 123118 101-37910 Sales Tax 12/2018 89.00
Total 111232:957.00
Modern Power Solutions 01/28/2019 111233 0187 602-49450-403 Generator Repair Sewer 241.50
Total 111233:241.50
City of Orono Check Register - COUNCIL REPORT Page: 7
Check Issue Dates: 1/15/2019 - 1/28/2019 Jan 24, 2019 10:03AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
MOUND TRUE VALUE 01/28/2019 111234 157846 101-42110-221 Cleaning Wipes, Velcro Police Department 14.97
Total 111234:14.97
MTI DISTRIBUTING INC 01/28/2019 111235 1197439-00 101-45210-212 Golf - Hydraulic Fluid/Filters Golf Course 206.56
MTI DISTRIBUTING INC 01/28/2019 111235 1197738-00 101-45210-403 Golf Reels Sharpening Golf Course 2,248.60
MTI DISTRIBUTING INC 01/28/2019 111235 1198264-00 101-45210-221 Golf Flags & Cups Golf Course 342.12
MTI DISTRIBUTING INC 01/28/2019 111235 1198264-01 101-45210-221 New Tee Markers / Tee Caddie Golf Course 348.00
Total 111235:3,145.28
MUNSON LAKES NUTRITION 01/28/2019 111236 0513267CP 101-43000-226 Safety Winter Apparel Public Works Department 717.25
Total 111236:717.25
NAVARRE HARDWARE 01/28/2019 111237 315187 101-43000-224 Mounting Brackets for Xmas Light/Storage Public Works Department 20.99
Total 111237:20.99
NEWEGG INC 01/28/2019 111238 1301737822 101-41900-221 HDMI Cable - Bldg Official - Tax Refund Central Services 1.65-
NEWEGG INC 01/28/2019 111238 1301738970 101-42110-221 Keyboard - K. Herzog Police Department 19.95
NEWEGG INC 01/28/2019 111238 1301791737 101-41900-221 Spare Monitor Return Central Services 89.99-
NEWEGG INC 01/28/2019 111238 1301799198 101-41900-221 Spare Monitor Central Services 89.99
NEWEGG INC 01/28/2019 111238 1301799198 101-42110-221 PD Monitor Police Department 89.99
NEWEGG INC 01/28/2019 111238 1301807179 101-41900-221 Power Strips for City Central Services 50.91
Total 111238:159.20
NOVA COMMUNICATIONS 01/28/2019 111239 128066 405-48500-575 Zultys MX-E Server, PRI/FXS Analog Station Card 1,140.00
Total 111239:1,140.00
O SULLIVANS HOLIDAY 546 01/28/2019 111240 123118 101-42110-402 12/18 Car Washes Police Department 121.00
Total 111240:121.00
O SULLIVANS HOLIDAY 547 01/28/2019 111241 123118 101-42110-402 12/18 Car Washes Police Department 153.78
Total 111241:153.78
City of Orono Check Register - COUNCIL REPORT Page: 8
Check Issue Dates: 1/15/2019 - 1/28/2019 Jan 24, 2019 10:03AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
OFFICE DEPOT 01/28/2019 111242 2377044590 101-41900-201 Shelving Central Services 190.76
OFFICE DEPOT 01/28/2019 111242 2526595060 101-42110-201 Office Supplies - USB Police Department 11.98
OFFICE DEPOT 01/28/2019 111242 2526595070 101-42110-201 Office Supplies - USB Police Department 23.92
OFFICE DEPOT 01/28/2019 111242 2565368980 101-41900-201 Office Supplies Central Services 72.01
OFFICE DEPOT 01/28/2019 111242 2566745930 101-41900-201 Public Works Suuplies Central Services 300.44
OFFICE DEPOT 01/28/2019 111242 2569295850 101-42110-201 Office Supplies - PD Police Department 114.84
Total 111242:713.95
Perry's Truck Repair 01/28/2019 111243 17577 231-45650-436 Tow/Chevy 2500 HD 327.00
Total 111243:327.00
RITEWAY BUSINESS FORMS 01/28/2019 111244 18-85448 101-41900-201 Withholding Forms and 1099 Forms Central Services 162.00
Total 111244:162.00
Roark Plumbing Inc 01/28/2019 111245 5875 225-45200-530 GC Clubhouse Deck - Plumbing 3,878.00
Total 111245:3,878.00
ROTARY CLUB OF ORONO 01/28/2019 111246 011619 101-42110-433 2019 Membership Police Department 1,200.00
Total 111246:1,200.00
SCHWAAB INC 01/28/2019 111247 C027187 101-41900-201 Notary Stamp Central Services 32.43
Total 111247:32.43
SHAUGHNESSY LAWN CARE 01/28/2019 111248 120818 101-45200-319 Parks Mowing 10/6-11/16/18 Parks 3,905.00
Total 111248:3,905.00
SiteOne Landscape Supply 01/28/2019 111249 88613973-00 101-43000-224 Sidewalk Salt Public Works Department 397.39
Total 111249:397.39
STEVE STURM 01/28/2019 111250 011619 101-42110-437 Training Meal Reimbursement Police Department 15.93
City of Orono Check Register - COUNCIL REPORT Page: 9
Check Issue Dates: 1/15/2019 - 1/28/2019 Jan 24, 2019 10:03AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
Total 111250:15.93
STREICHERS POLICE EQUIP 01/28/2019 111251 I1343097 101-42110-226 Vest, Uniform Shirt Carrier, Trauma Plate Police Department 1,167.00
STREICHERS POLICE EQUIP 01/28/2019 111251 I1343522 101-42110-226 Under Vest Shirt, Gloves Police Department 104.98
STREICHERS POLICE EQUIP 01/28/2019 111251 I1344596 101-42110-226 Ballistic Shield Police Department 2,966.99
STREICHERS POLICE EQUIP 01/28/2019 111251 I1344597 101-42110-226 Gas Mask, VPU, Canister Filter Police Department 4,236.00
STREICHERS POLICE EQUIP 01/28/2019 111251 I1344598 101-42110-226 Uniforms & Equipment Police Department 12,809.92
STREICHERS POLICE EQUIP 01/28/2019 111251 I1344655 101-42110-226 Uniforms Police Department 2,744.65
STREICHERS POLICE EQUIP 01/28/2019 111251 I1344864 101-42110-550 Squad #240 Teardown, Spuad #253 Buildup Police Department 5,120.93
STREICHERS POLICE EQUIP 01/28/2019 111251 I1345073 101-42110-226 Ball Panel Set, Carrier, Trauma Plate Police Department 1,141.50
STREICHERS POLICE EQUIP 01/28/2019 111251 I1345159 101-42110-226 Uniforms Police Department 84.99
STREICHERS POLICE EQUIP 01/28/2019 111251 I1345211 101-42110-226 Under Vest Shirt Police Department 79.98
STREICHERS POLICE EQUIP 01/28/2019 111251 I1346152 101-42110-226 Uniforms Police Department 128.49
STREICHERS POLICE EQUIP 01/28/2019 111251 I1346673 101-42110-226 Uniforms Police Department 120.00
STREICHERS POLICE EQUIP 01/28/2019 111251 I1346892 101-42110-226 Holster Police Department 129.99
STREICHERS POLICE EQUIP 01/28/2019 111251 I1346906 101-42110-226 Under Vest Shirt Police Department 79.98
STREICHERS POLICE EQUIP 01/28/2019 111251 I1348293 101-42110-226 Uniforms Police Department 42.99
Total 111251:30,958.39
T W TUPY INC 01/28/2019 111252 010919 601-49400-223 Limestone Water 438.32
T W TUPY INC 01/28/2019 111252 010919 101-43000-224 Limestone Public Works Department 438.31
Total 111252:876.63
THE HARTFORD 01/28/2019 111253 012019 101-21713 LTD 1/2019 1,739.97
Total 111253:1,739.97
THE HOME DEPOT 01/28/2019 111254 122718 101-42110-580 PD Gym Maintenance Supplies Police Department 370.02
THE HOME DEPOT 01/28/2019 111254 4024445 701-49800-240 PW Shop Vac 140.91
THE HOME DEPOT 01/28/2019 111254 4024445 101-45200-221 Parks Equipment Stickers Parks 3.22
THE HOME DEPOT 01/28/2019 111254 4024445 101-43290-800 Tree Lighting Event Special Projects-Contingencies 19.96
THE HOME DEPOT 01/28/2019 111254 4193724 234-45680-404 Return Eagle Scout Materials for Dog Park Bridge 197.59-
THE HOME DEPOT 01/28/2019 111254 5024376 101-45200-221 Push Mower Parts Parks 69.66
THE HOME DEPOT 01/28/2019 111254 5024376 701-49800-240 Shop/Tool Supplies 157.34
Total 111254:563.52
City of Orono Check Register - COUNCIL REPORT Page: 10
Check Issue Dates: 1/15/2019 - 1/28/2019 Jan 24, 2019 10:03AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
TOLL GAS & WELDING SUPPLY 01/28/2019 111255 10277315 701-49800-222 Cylinder 114.12
TOLL GAS & WELDING SUPPLY 01/28/2019 111255 40093935 701-49800-222 Cylinder/Demurrage 6.76
Total 111255:120.88
TONY WITTKE 01/28/2019 111256 011619 101-42110-437 Training Meal Reimbursement Police Department 14.93
Total 111256:14.93
VALLEY RICH CO 01/28/2019 111257 26464 601-49400-405 1965 Fagerness Pt Rd Water 5,388.42
VALLEY RICH CO 01/28/2019 111257 26469 601-49400-405 3895 N Shore Drive Water 5,931.26
VALLEY RICH CO 01/28/2019 111257 26470 601-49400-405 3895 N Shore Drive Water 4,165.56
Total 111257:15,485.24
VERIZON WIRELESS 01/28/2019 111258 9821693677 101-42110-321 Internet 1/7/19-2/6/19 Police Department 1,578.55
VERIZON WIRELESS 01/28/2019 111258 9821693677 101-41900-321 Internet 1/7/19-2/6/19 Central Services 134.93
VERIZON WIRELESS 01/28/2019 111258 9821693677 101-42400-321 Internet 1/7/19-2/6/19 Building & Zoning 70.02
VERIZON WIRELESS 01/28/2019 111258 9821693677 101-43000-321 Internet 1/7/19-2/6/19 Public Works Department 140.04
VERIZON WIRELESS 01/28/2019 111258 9821693677 101-45200-321 Internet 1/7/19-2/6/19 Parks 35.01
VERIZON WIRELESS 01/28/2019 111258 9821693677 101-45210-321 Internet 1/7/19-2/6/19 Golf Course 86.68
VERIZON WIRELESS 01/28/2019 111258 9821693677 601-49400-321 Internet 1/7/19-2/6/19 Water 173.36
VERIZON WIRELESS 01/28/2019 111258 9821693677 602-49450-321 Internet 1/7/19-2/6/19 Sewer 35.01
Total 111258:2,253.60
WESTONKA COMMUNITY & CO 01/28/2019 111259 011119 101-42110-433 2019 Membership Police Department 125.00
Total 111259:125.00
Winning Edge Inc 01/28/2019 111260 156225 101-42110-437 Orono PD Retirement Award Police Department 156.45
Total 111260:156.45
Wright-Hennepin Coop Electric 01/28/2019 111261 3502693269 101-45200-381 Brush Site 12/1/18-1/1/19 Parks 21.25
Wright-Hennepin Coop Electric 01/28/2019 111261 3502693269 101-43000-386 Electical Service 12/1/18-1/1/19 Public Works Department 161.80
Wright-Hennepin Coop Electric 01/28/2019 111261 3502693269 101-45210-319 GC Security 2/1-2/28/19 Golf Course 40.76
Total 111261:223.81
City of Orono Check Register - COUNCIL REPORT Page: 11
Check Issue Dates: 1/15/2019 - 1/28/2019 Jan 24, 2019 10:03AM
Check Check Invoice Invoice GL Account Description Department Invoice
Payee Issue Date Number Number Amount
ZARNOTH BRUSH WORKS 01/28/2019 111262 0173320-IN 101-45200-221 Sweeper Brush Part Parks 74.00
Total 111262:74.00
Grand Totals: 242,606.02
AGENDA ITEM
Prepared By: AMC Reviewed By: AMC Approved By: DJR
1. Purpose. The purpose of this action item is to approve the Rental License for the license period
of January 28, 2019 to December 31, 2019.
2. Staff Recommendation. Staff recommends approval of the rental license as listed in Exhibit A
for the license period of January 28, 2019 to December 31, 2019. The Rental License Applicant
in Exhibit A has submitted all of the requested documents and has met all requirements.
COUNCIL ACTION REQUESTED
Motion to approve the rental license listed in Exhibit A for the license period of January 28, 2019 to
December 31, 2019.
Exhibits
A. Listing of Rental License
Item No.: 3 Date: January 28, 2019
Item Description: Approval of Rental License
Presenter: Anna Carlson,
City Clerk
Agenda
Section:
Consent Agenda
Exhibit A
City Council
2019 Rental Licenses
RL18-000081 Amber Peifer 100
License# Business Name Total License Fees
AGENDA ITEM
Prepared By: AMC Reviewed By: AMC Approved By: DJR
1.Purpose. The purpose of this action item is to approve a new 2019 Tobacco License.
2019 NEW TOBACCO LICENSE – APPLICANT
Orono Market
2160 Wayzata Boulevard West
Long Lake, MN 55356
The Tobacco License Applicant has submitted all the requested documents and has met all
requirements. The Application is on file in the City Clerk’s Office.
COUNCIL ACTION REQUESTED
Motion to approve the above listed New Tobacco license for 2019.
Item No.: 4 Date: January 28, 2019
Item Description: Approval of New Tobacco License
Presenter: Anna Carlson,
City Clerk
Agenda
Section:
Consent Agenda
AGENDA ITEM
Prepared By: Correy Farniok Reviewed By: DJR Approved By: DJR
Purpose. The purpose of this action item is to gain approval to purchase the 2019 squad cars.
Background. The police department has budgeted for the replacement of four vehicles in 2019 and is
requesting to replace these vehicles in the next several months. The police depart ment is requesting to
order either 2020 Ford Police Interceptor Utility vehicle or 2019 Dodge Durango AWD police SUV’s. The
order for these vehicles would need to be placed prior to the March 2019 cutoff, because placing an order
prior to the deadline allows the department to build the police vehicles with options specifically needed by
the police department and guarantees contract pricing. Vehicles purchased after March 2019 are limited to
stock on hand by individual dealerships; specific options and colors may be difficult to get and pricing is
subject to change by the dealership. We would like to place the order in February and expect delivery in
April/May for the Dodge Durango and August for the Ford Police Interceptor Utility vehicles. Set-up of
these vehicles (lights, emergency equipment, etc.) can be from 3-4 weeks depending on availability of
equipment and the vendor. Ford is redesigning and making improvements to the 2018 model and will have
a 2020 model available in mid to late 2019 for delivery. Price is not known, but have indicated a price
increase of $2,500-$6,000 per unit. Due to the uncertainty of pricing and when the Fords will be available,
we are considering the 2019 Dodge Durango AWD.
These purchases would replace a 2014 Ford Police Interceptor Utility vehicle (#232), a 2015 Dodge
Charger (#243), a 2014 Dodge Durango (#235) and a 2016 Ford Police Interceptor Utility (#245) or a
2012 Kia Serento (#239). Vehicle #235 is projected to have 105,000 and 110,000+ miles. Vehicle #239
currently has 128,500 miles. Vehicle #232, #245 and #243 are projected to have 85,000 – 95,000 by
August/September, plus several thousand idle hours, when delivery and set up is expected to be
completed. All of these vehicles are currently being used and will continue to be used until they are to be
replaced. St. Cloud Driving School is interested in purchasing vehicle #232, #243, #245 and #235 and
will give competitive pricing to include the police emergency lighting that would save the city the cost of
removing the police graphics, emergency lighting and equipment. Vehicles that are not purchased by St.
Cloud Driving School will be sent to an auto auction.
Cost. The City is using the state contracted pricing for the purchasing of these vehicles. Waconia Ford
and Dodge of Burnsville will be used for the purchasing of these vehicles.
*plus tax, registration and other miscellaneous fees
Funding. This purchase will be funded through the Automotive Equipment line of the police budget.
The Automotive Equipment line budgeted $160,000 for the purchase of squads, equipment and set-up of
Item No.: 5 Date: January 28, 2019
Item Description: Authorization to Purchase Squad Cars
Presenter: Correy Farniok
Police Chief
Agenda
Section:
Consent Agenda
Dealership Make Model Quote
Waconia Ford Ford Interceptor SUV $29,962*
Does not
include price
increase of
2500-6000
Dodge of Burnsville Dodge Durango AWD $29,425* each
AGENDA ITEM
Prepared By: Correy Farniok Reviewed By: DJR Approved By: DJR
these vehicles.
Staff Recommendation. I recommend that we purchase the four new squad cars as described above.
COUNCIL ACTION REQUESTED
Motion to approve the purchase of police vehicles for 2019.
Exhibits
A. Ford Interceptor SUV Quote
B. Dodge Durango Quote
AGENDA ITEM
Prepared By: JG Reviewed By: Approved By: DJR
1. Purpose. The purpose of this action item is to gain approval to proceed with the procurement of a
riding greens mower and the replacement of a tow behind debris blower for the parks department.
2. Background. Historically the putting greens at the golf course have been mowed daily with walk
behind greens mowers. Staff operated a demonstration model riding greens mower during the summer of
2018 for one week and found that greens mowing times were cut in half. In addition to increased
efficiency, riding greens mowers are accessible to a larger group of operators. The existing walk behind
mowers will be maintained as usual for occasional greens mowing during times of turf stress and
emergencies.
Golf course staff members have been using a small residential style blower which mounts onto the back
of a small garden tractor. This debris blower is no longer operable and was undersized for the work it was
expected to perform. A large tow behind blower will clean off high quality turf areas and paved surfaces
with ease and will be an asset at both the golf course and the parks.
The golf course Utility Tractor (John Deere 455) was recently sold at auction. It was no longer
maintainable and was not eligible for trade-in. Rather than replace the Tractor, Staff recommends
augmenting the existing parks department tractor with a front loader attachment. This will reduce the
vehicles in the fleet requiring maintenance while retaining the full suite of capabilities.
3. Project Scope. Purchase a riding greens mower, tow behind debris blower and tractor front loader
attachment.
4. Cost.
a. Greens mower and Blower. The City received two quotes for each piece of equipment, listed below.
Company Model Cost
MTI Distributing Greensmaster 3250, Pro Force Debris
Blower
$56,476.67
Reinders, Inc. Greensmaster 3250, Pro Force Debris
Blower
$59,078.13
b. The cost for a front loader attachment for the parks department Tractor is $5228. As the
attachment is specific to the Tractor only one quote was solicited.
5. Funding. This Greens Mower and Blower will be funded through the Equipment Fund. The Capital
Improvement Plan (CIP) budgeted $48,000 for the riding greens mower and $7,300 for the debris blower.
The Front Loader Attachment will be funded with revenue from the sales of this JD 455 tractor at auction.
6. Staff Recommendation. I recommend approval of the purchase.
COUNCIL ACTION REQUESTED
Motion to approve the purchase of a Toro Greensmaster 3250 riding greens mower and a Toro Pro Force
Debris Blower from MTI Distributing for the amount of $56,476.67 and the purchase of a front loader
attachment for $5228 from John Deere.
Item No.: 6 Date: January 28, 2019
Item Description: Parks Equipment Procurement
Presenter: Jason Goehring
Parks and Golf Course Supervisor
Agenda
Section:
Consent Agenda
AGENDA ITEM
Prepared By: Reviewed By: Approved By: DJR
1. Purpose. The purpose of this council action is to update the City’s seasonal weight restriction
resolution.
2. Background. Each year during the spring thaw (typically early-March to mid-May), State, County
and local highway authorities impose axle weight restrictions to protect their roadways. The two primary
causes for premature deterioration of asphalt streets are weather and traffic. As the frost is leaving the
ground during the spring thaw, the gravel under the street has high moisture content, which affects the
load carrying capacity of the asphalt pavement. Therefore, in order to prolong the service life of the
streets and highways, axle weight restrictions are imposed during the spring thaw when streets are most
susceptible to damage due to heavy loads. Staff has updated the resolution regarding seasonal weight
restrictions on Orono public city streets that was last adopted in February of 2018.
3. Revisions. There are no changes from 2018 to 2019.
4. Staff Recommendation. I recommending approval of the attached resolution.
COUNCIL ACTION REQUESTED
Motion to adopt the attached resolution establishing seasonal weight restrictions on Orono public city
streets.
Exhibits
A. Seasonal Weight Restriction Resolution
B. Seasonal Weight Restriction Map
Item No.: 7 Date: January 28, 2019
Item Description: 2019 Seasonal Weight Restrictions
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
Consent Agenda
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
Page 1 of 2
A RESOLUTION ESTABLISHING SEASONAL WEIGHT
RESTRICTIONS ON ORONO PUBLIC CITY STREETS
Overview. The City of Orono ordains that axle weight limits are restricted on the following streets in the
City of Orono to protect these streets from damage when road and weather conditions warrant in
accordance with regulations as provided in Minnesota State Statutes Chapter 169.87. These weight
restrictions are in effect during the spring thaw season. Streets may be posted for weight restrictions any
time that road and weather conditions warrant weight limits to protect streets from damage.
Notification. Impacted Streets will be signposted. The city follows MnDOT scheduling from imposing
and removing spring road weight limit restrictions Dates are posted at -
http://dotapp7.dot.state.mn.us/research/seasonal_load_limits/sllindex.asp or by calling (651) 366-5400 or
toll free at 1-800-723-6543. These dates generally fall between March 1st and May 15th dependent on
weather conditions.
Exemptions. Exceptions to the seasonal load limits in Orono are made for emergency response vehicles,
school buses and emergency utility repair vehicles/equipment.
Refuse Collection. An exemption is provided for refuse collection vehicles to exceed the posted
limits, except no refuse collections vehicles shall be operated during restricted times where the gross
weight on any single axle exceeds seven (7) tons.
Utilities. An exemption is allowed for utility companies providing utility service within the City
when responding to an emergency. An emergency response shall include power outages, gas leaks,
emergency communication, line down or severed, etc.
Septic. An exemption to posted weight limits is also allowed for septic tank service companies,
well drilling and service companies, and companies delivering fuel for heating purposes. An emergency
response is limited to septic or sewer system failures posing an imminent threat to public health and safety,
well failure resulting in loss of water supply, or lack of heating fuel.
Process. All persons requesting an exemption to the posted weight limits for response to an
emergency situation must notify the Orono Police Department Administrative Office. This notification
must include a description and location of the emergency, the number and weight of vehicles responding to
the emergency, and the route to be used to reach the emergency site. The City reserves the right to request
supporting documentation of the nature and location of the emergency. All persons responding to
emergency situations shall limit travel on seasonal weight restricted streets to the minimum distance
required to reach the site from the closest road that is not subject to seasonal weight restrictions.
The following streets are limited to a four (4) ton axle per axle weight limit:
Arbor Street
Baldur Park Road
Barrett Avenue
Bayview Place
Bederwood Drive
Birch Lane
Blaine Avenue
Bohn’s Point Lane
Bohn’s Point Road
Brackett’s Point Road
Briar Street
Carman Road
Carman Street
Caroline Avenue
Casco Avenue
Casco Circle
Casco Point Road
Cherry Avenue
Cherry Place
Chevy Chase Drive
Chippewa Lane
Concordia Street
Corral Road
Country Club Road
Crestview Avenue
Crystal Avenue
Crystal Bay Road
Crystal Place
Cygnet Place
Dahl Road
Dakota Avenue
Dickenson Street
Dickenson St. Alleys
Dickey Lake Drive
Dunwoody Avenue
East Long Lake Road
Eastlake Street
Eileen Street
Elm Lane
Elm Street
Elmwood Avenue
Ethel Avenue
Fagerness Point Road
Fairview Cottage Lane
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
Page 2 of 2
Farview Lane
Ferndale Green
Ferndale Road West
Forest Arms Lane
Forest Lake Drive
Forest Lake Landing
Fox Ridge Road
Fox Street
Frederick Street
Garden Court
Glendale Cove Lane
Glendale Drive
Grandview Avenue
Hackberry Hill
Hanlon Avenue
Heritage Drive
Heritage Lane
High Lane
Highwood Lane
Highwood Road
Hunter Drive
Ivy Place
Keene Avenue
Kelly Avenue
Kenwood Way
Lafayette Ridge Court
Lakeview Avenue
Lakeview Terrace
Leaf Street
Linden Avenue
Linden Lane
Livingston Avenue
Loma Linda Avenue
Long Lake Boulevard
Lydiard Avenue
Lydiard Circle
Lyman Avenue
Lyric Avenue
Maple Lane
Maple Place
Mapleridge Lane
Minnetonka Avenue
Minnetonka Highlands Lane
Minnie Avenue
Myrtlewood Road
Navarre Avenue
Navarre Lane
North Arm Drive
North Arm Drive West
North Arm Lane
Northern Avenue
Oak Street
Old Beach Road
Old Long Lake Road
Olive Avenue
Orchard Beach Place
Orchard Park Road
Orono Lane
Orono Orchard Road
Park Avenue
Park Drive
Park Lane
Partenwood Lane
Partenwood Road
Pheasant Road
Prospect Avenue
Railroad Avenue
Rest Point Circle
Rest Point Lane
Rest Point Road
Russell Avenue
Shevlin Drive
Smith Avenue
Spates Avenue
Spring Hill Road
Spruce Place
Spruce Way
Starkey Road
Stubbs Bay Road
Tamarack Drive
Togo Road
Tonka Avenue
Tonkaview Lane
Townline Road
Turnham Road
Vine Place
Watertown Road
Wear Circle
Wear Lane North
Webb Street
Webber Hills Road
West Lafayette Road
Westlake Street
Wildhurst Trail
Willow Drive (South of
Hwy 12)
Willowbrook Road
Windjammer Lane
Woodhill Avenue
The following streets remain at a nine (9) ton per axle weight limit:
Brown Road North
Ferndale Road North
Kelley Parkway
McCulley Road
Old Crystal Bay Road
Willow Drive (North of Wayzata Blvd/CSAH 112)
Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held January 28, 2019.
ATTEST:
________________________________ __________________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
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Spring Weight RestrictionsOrono, MN February 2018
Legend
City Limits Lakes & Ponds
0 3,500FeetSource: Met. Coun cil, C ity of O rono, He nnep in Coun ty, MnDO T
!I Spring Weight Restrictions
4 Tons per Axle 9 Tons per Axle
This map reflects restrictions for City o f Oron o public streets. It does not preclude an y furth er restrictions on roadways belonging to the State of Min nesota, Hennepin County, or any other jurisd iction.
AGENDA ITEM
Prepared By: Reviewed By: Approved By: DJR
1. Purpose. The purpose of this action item is to gain council approval of the Water Meter
Replacement Plan prior to soliciting proposals.
2. Background. The city’s existing meter reading system was installed in 2003. The life expectancy of
the batteries within the meter transmitter unit (MTU) within the system is 15-20 years. The city is already
experiencing increasing numbers of battery failures which is making collection of data for water billing
purposes more difficult. Additionally as mechanical meters age they begin to underreport. By the time
they reach the end of their life meter under report by an average of 10%. Since the City’s last meter
swap out, meter technology and associated hardware and software has developed significantly. New
solid state meters retain their accuracy throughout their life (20 years) and the newer radio transmitters,
receivers and software allow for more efficient meter reading and integration with billing software. New
transmitters and receivers will facilitate monthly meter readings. Currently the city reads and bills
quarterly.
3. Project Scope. This project changes out the city’s water meters (Approx. 1100). The total project is
planned over a 5 year period. The project also includes meter reading hardware and software upgrades.
4. Cost. The estimated cost for the meter change out is $400,000.
5. Funding. This project will be funded through the Water Enterprise Fund. The Capital Improvement
Plan (CIP) programmed $90,000/ year for 5 years.
6. Staff Recommendation. I recommend that council approve the meter replacement plan and direct
staff to solicit bids.
COUNCIL ACTION REQUESTED
Motion to approve the water meter replacement plan and authorize the solicitation of bids.
Exhibits
A. Request for Proposal
Item No.: 8 Date: January 28, 2019
Item Description: Water Meter Replacement Plan
Presenter: Adam Edwards
City Engineer/Director of Public Works
Agenda
Section:
Consent Agenda
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WATER METER REPLACEMENT
SOLICITATION OF QUOTES
CITY OF ORONO
ORONO, MN
Proposed by:
City of Orono
Orono, MN
Phone Number: 952-249-4600
Fax Number: 952-249-4616
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1. Notice of Solicitation of Quotes. The City of Orono is seeking proposals for our Water Meter Replacement
program. The City intends to enter into a contract with a qualified and responsible firm for these services, and
accordingly is furnishing herein a set of instructions and specifications by which such quotes shall be
evaluated. The intent of this Request for Proposal (RFP) is to allow vendors to provide the City with the best
solution given the City’s current metering configuration and requirements. The City of Orono, Minn. (“City”)
is requesting proposals for replacing or upgrading the current Automatic Meter Reading (AMR) Metering
system capable of meeting the current and future meter and meter reading needs of the City. The City desires
to enter into an agreement with a qualified company who can demonstrate competency, quality, and experience
in the installation, implementation and use of AMR systems for water and the supply of meters for measuring
potable water usage. This RFP does include installation of meters. The City will be replacing nearly all of its
aging residential and commercial water Meters (Approximately 1100 Meters) with new meters over a five year
period (2019-2023). Besides replacing aging units, the City intends to acquire a system that will provide
better customer service, greater data accuracy and reduced operational costs. Any solution proposed shall
allow for future expansion possibilities. Manufacturers of systems or system integrators who are proposing
solutions in response to this RFP shall address compatibility, integration, and integration support between their
proposed system and other systems described in this RFP as well as whether project management support is
offered as part of implementation for their AMR system.
2. Project Overview.
A. Scope of Work. The City seeks to replace the existing meter system including meters with an AMR
system. The City seeks to acquire systems that meet the following objectives:
1) Meter reading in the most cost-effective manner possible
2) Ability to perform advanced data anal ysis of incremental meter readings
3) Maximization of existing investments in meter reading technology
4) Support conservation monitoring and enforcement
5) Provide accurate meter readings
6) A system capable of migrating from Mobile “AMR” to Fixed Network “AMI” at some point in the
future.
B. Project Description. The City will be replacing its aging residential and commercial water meters with
new meters. The City recognizes that an efficient and well-maintained system is essential to ensure proper
collection of use charges and rate stability to users. Following contract signing, the City intends to replace all
existing meters over a period of five years. The City wants to ensure that the long-term plan is efficient and
provides a high level of customer service and value.
The goal of the project is to replace the entire meter system with a uniform system of new, accurate water
Meters and AMR technology. The City expects a solution that will result in reduced operations costs and will
allow for better customer service and system operations with near real time data. While data and pragmatic use
of data are key goals of the project, it will also be critical to present a complete solution for reading water
meters throughout the City that provides accurate accounting of water usage with limited system maintenance
and required staff time. Desired outcomes include promotion of water conservation, enhanced water resource
management and improved interaction between customers and the water distribution systems that serve them.
The system shall be defined as the collection of meters and collectors. It will also include software either
hosted or utility managed for collecting and managing data from collectors. Also included will be meter data
management (MDM) software either hosted or utility managed, for storing and analyzing meter reading and
other data. Lastly it will include all other necessary hardware and software for proper system function. The
City is also interested in understanding their options related to customer presentment of data through a portal
and device apps (if available). While the City recognizes there will be a period of time during the transition
where dual meter reading systems are required, it is the City’s desire to minimize this. No additional
equipment shall be required for interim meter reading.
Any solution proposed shall allow for future expansion possibilities.
The desired range of services includes provision of all required equipment and software for full-scale
implementation, installation of all equipment and software, system validation and cleanup, along with initial
and refresher staff training. The City desires to contract with a single business entity covering the entire scope
of the project under a single contracting relationship. Partial submittals will be rejected as non-compliant. The
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City reserves the right to accept or reject individual scope components during the contracting process.
Consortiums of proposers and subcontractors operating as a single business entity and submitting a Proposal
are acceptable. The City meters all of the connections in the water distribution system. Meters range in size
from 5/8” x 3/4” to 4”. All meters met AWWA new meter accuracy standards when installed. All constraints/
limitations associated thereto will be the responsibility of the selected company to manage in order to deliver a
“turnkey” project within the awarded schedule of prices, as well as within the approved timeframe.
C. System Requirements. The following system components are desired by the City and should be
considered minimum system components. If the proposal does not meet all of the listed desired components,
an exclusion statement must explicitly be included in the proposal. Failure to exclude any of the requirements
will be considered an affirmative response to the requirements being included in the proposal price.
1) The proposals must include:
a) Pricing for data collection hardware and software;
b) Pricing for meters in standard sizes ranging from 3/4” to 4”;
c) Pricing for turn-key installation for all meters, including any new lids or boxes that may be
required to ensure compatibility;
d) Installation and training costs for data collection hardware and software;
e) Estimated life span of the meters and warranty information.
2) The proposals should provide consideration and discussion of an installation schedule
and concept plan to include:
a) Phasing of meter installation based on meter size and age;
b) Explanation of how the new system will allow reading of existing system during the
transition period;
c) Methods for dealing with any other concerns that you may be aware of which were
unforeseen or unmentioned in this document.
d) An itemized price showing the breakdown of costs for specific items included in the
SCOPE OF WORK. All pricing for the components must be fixed for the period of the project and
thereafter pricing will be based on the Producer Price Index (PPI)
3). Meters and Registers. All meters shall be potable cold water meters conforming to the following
specifications:
a) General. All cold water meters furnished shall be produced from an ISO 9001C manufacturing
facility and shall meet or exceed the accuracy requirements specified in the “Standard Specifications for Cold
Water Meters” C715 latest revision issued by AWWA.
b) Lead Free Legislation. The utility requires that all water meters submitted in this proposal be
compliant with NSF/ANSI 61, which exceeds the requirements of NSF/ANSI 372 that became effective
January 2014. The utility wishes to ensure the safety of its drinking water. The utility wishes to safeguard its
investment in metering infrastructure. Meters shall be made of “lead free” alloy as defined by NSF/ANSI 61.
c) Type.
For 3/4" x 5/8” up to 2” - Only meters featuring solid state meter technology will be
accepted because of enhanced low-flow accuracy performance and extended accuracy over meter life.
Large Meters (2-inch and larger). Solid state meters are preferred however compound
Meters will be considered. Large meters will meet AWWA C702, latest version, with flanged fittings with
flanges meeting ANSI requirements as applicable, and cast-iron or lead-free bronze bodies.
d) Size, Capacity, Length. The meter’s size, capacity, and length shall be as specified in AWWA
Standard C715 (latest revision).
e) Main Case. The meter main case meet the lead-free provision of the safe drinking water act.
The serial number should be displayed in a permanent location on the register. Meter markings shall indicate
size, model, direction of flow, and NSF 61 certification. All main cases shall be guaranteed free from
manufacturing defects in workmanship and material for the life of the meter. All main case screws or bolts
shall be of 300 series non-magnetic stainless steel to prevent corrosion.
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f) Electronic Register. The solid state meter electronic enclosure shall be constructed of a durable
engineered composite designed to last the life of the meter. The meter shall provide a fully potted wire
connection for use with AMR/AMI devices.
g) Environmental. The solid state meter must feature fully potted electronics and battery as well
as carry an IP68 rating for submersion in flooded meter pits.
h) Registration. The register shall provide at least a 8-digit visual registration at the meter.
The register shall provide an 8-digit meter reading for transmission through the RF
AMR/AMI Meter Interface Unit (MIU).
The register shall employ a visual LCD leak detection indicator as well as provide remote
leak detection through an ASCII format to the RF AMR/AMI MIU.
The register shall provide reverse flow detection, communicated as ASCII format data to the
RF AMR/AMI MIU.
The register shall provide an indication of days of zero consumption,
communicated as ASCII format data to the RF AMR/AMI MIU.
The register should accumulate and register consumption without connecting to a
receptacle or RF AMR/AMI MIU. The register shall display flow rate information (interleaved with
the current meter reading).
The register shall subtract reverse flow from the total registration.
i) Performance. Meter manufacturer’s solid state meters shall exceed AWWA C715 accuracy
standards and warrant their published accuracy levels for the life of their meters. Each meter shipment must be
accompanied by factory test data showing the accuracy of the meter as tested at their factory.
j) Manufacturer. Manufacturers shall be a member of AWWA.
4) Remote Encoder-Based Meter Information System. Provide an encoder-based remote
metering system capable of providing digitally encoded meter information as specified herein.
a) These specifications require a self-contained encoder register metering system designed to
obtain remote simultaneous water meter registration directly from the register odometer. The metering
information shall be obtained through an RF Unit using a compatible data capture system.
b) The system shall be configured as follows:
Encoder meter register: Direct mounting, encoded odometer wheels and digital data
stream.
Remotely mounted RF Unit (where required) to provide a communication link for the
transmission of information from the register to the reader.
c) Equipment shall be configured to:
Capture information and display it vis ually to confirm correct system installation
wiring.
Be pre-programmed with route information and capable of storing collected data in
solid-state memory. This device shall also electronically transfer the data for use by the utility billing
computer.
d) Encoder registers shall be AMR/AMI capable, and manufactured by the same manufacturer.
A guarantee of encoder compatibility with the AMR /AMI system shall be provided upon request.
e) Registration: The register shall provide a eight (8) digit visual registration at the meter. The
unit shall, in digital format, simultaneously encode the eight (8) most significant digits of the meter
reading for transmission through the AMR /AMI device. The register shall employ a leak detection
indicator on the dial face.
f) Meter Reading Information: The encoder register shall provide to the reading
equipment up to eight (8 ) digits of meter reading. An identification number of up to ten (10) digits
shall be provided with each reading. The absolute encoder re gister must have the capability to
provide additional custom information to the reader.
g) Remote RF Unit, where required for reader capability: A remote receptacle shall be
provided for attachment by wall mounting. The materials employed shall be corrosion r esistant,
resistant to ultraviolet degradation, and unaffected by rain or condensation. The RF Unit shall be
powered by a battery that has a minimum life of 20 years. The connecting cable shall be of the 22 -
gage, four- (4) wire conductor type in an abrasio n- and moisture-resistant sheath. Each conductor
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shall be color- coded.
5) Readers.
a) Vehicular/Mobile Reader. The City requires one vehicular/ mobile based as the primary meter
reader. The device must be a portable compact electronic system mountable in any vehicle. It must collect the
data broadcast by the MIUs and store it onto a USB flash drive to be downloaded to the host computer at the
utility office.
The key components of the collection devise must consist of a portable personal computer
and an integrated radio receiver packaged in a rugged, weather proof, carrying case.
The device must be easily and mountable within n a passage vehicle and receive power
through ha 12 VDC plug-in power cord.
The system must include a magnetic base antenna and all necessary antenna and
communications cabling.
The mobile data collection device shall support the connection to a laptop computer that
meets the following minimum system requirements: Operating System: Windows 7 (Professional +32 and
Home Premium 64), Windows 8 Professional (32 and 64 bit), Windows 8.1 Professional (64 bit); Processor:
Intel Pentium processor 1.7 GHz; Memory: 1 GB; Communication: Internal 802.11 b/g wireless LAN; USB
2.0.
The magnet mount antenna must be omni-directional and support a gain of 5 dB minimum.
The receiver utilized must operate with a minimum sensitivity of greater than 110 dBm.
The receiver module must process at minimum seventy-two (72) discreet channels across a
10 MHz bandwidth utilizing a digital signal processor capable of capturing eight (8) meter readings
simultaneously from these channels.
The receiver module must operate with a dynamic range of greater than or equal to 100 dB
with a message success rate greater than 50%.
The mobile data collection device must be able to maintain a minimum sustained processing
rate of seventy (70) unique meter reading accounts per second.
The mobile data collection device must reject a minimum 45 dB of noise energy above the
target message in adjacent channels.
The mobile data collection device must operate effectively at posted speed limits.
b) Hand Held Reader. The City requires one handheld to be used as backups for the system. The
handheld reading system shall be comprised of a handheld data collector with an integrated receiver
board.
The handheld unit shall be of a rugged design, sealed to meet IP67 waterproof
rating of up to one (1) meter submerged, operate in a temperatur e range of zero (0) to one hundred
forty (140) degrees Fahrenheit.
The reader shall be designed to provide an instantaneous visual reading of the most
significant digits of the meter encoder register, an identification number of up to ten (10) digits, and
all other digital information transmitted from the meter register. Activation of the visual display shall
be automatic within range of the RF Uni t. The single register reading information shall be presented
to the meter reader on one (1) display screen without requiring to page through or view multiple
screens.
The system shall include the battery charging hardware for the reading unit. The
power source supplied shall be sufficient to provide ten (10) hours of normal meter reading without
recharging. Data shall be displayed on a liquid crystal display. The display shall incorporate a low
battery indicator. The unit shall diagnose malfunctions in the meter installation and visual indicators
shall register on the display panel for the following malfunctions: when a short is encountered in the
register, when an open circuit is encountered in the register, and leak detection. An audible tone shall
indicate that the meter reading has been captured.
6) Software. The network technology shall represent each meter’s and network component’s
functional status in the form of a mapping display.
a) The register shall store at least 90 days of consumption points in 1 hour intervals.
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b) The system shall be compatible with Windows 7 and upgradable to future versions of
Windows operating systems.
c) The system shall support migration of 12 months of historical meter data for the purpose of
analyzing usage patterns.
d) The system proposed should not require the City to obtain an FCC license.
e) The City desires that the AMR system functions, reports, and data on the control computer be
securely accessible remotely by properly authorized persons.
f) The software must be a dialog-based, intuitive, easy-to-use meter reading application.
g) After the meter reader starts the reading process, the software must be fully automated to
collect the meter reading data received from the radio receiver unit and store it in an export file which can be
used by the host software to update the mainframe route data. The System must support import/export via a
USB flash drive.
h) The software shall be touchscreen-friendly.
i) The software must have an option to wirelessly synchronize meter reading routes and reading
data with the host software in real time or on demand.
j) Unit must be capable of optimizing the memory storage space by filtering out duplicate
readings from the same MIU and keeping only the last reading received.
k) Each reading record must contain an MIU ID and a time stamp of the reading.
l) The software must have the option to provide found meter processing for new accounts.
m) The software must be capable of performing high/low tests on readings.
n) The software must provide a progress bar that provides route reading status for individual as
well as all routes combined.
o) The software must support retrieval and graphing of 90 days of data logging intervals from the
MIU.
p) The software must contain a test mode used to validate MIU installation. The test mode must
provide MIU
q) ID, reading, and flag status.
r) The software must have an option to geocode meter reading routes by address.
s) The software must allow a manual reading to be entered into the account record.
t) The software must allow freeform notes to be entered to record conditions in the field that
require noting and may require an additional work order created to address at a later date.
u) The software must have a GIS mapping option powered by ESRI ArcGIS.
v) The software must have advanced filtering to allow the user to view route mapping data by
conditions such as flag type/status, audit status, and read status.
w) The software must be capable of displaying meter points and read success and unread accounts
via GIS mapping interface. The software must be capable of collecting the following information for the host
to generate reports; leak detection, tamper detection, and backflow conditions.
x) The software must allow for GPS location tracking of the meter reading vehicle.
y) The software must allow for GPS breadcrumb tracking of the meter reading vehicle during the
route reading process.
z) The City requires a turn-key system compatible with the Caselle Clarity billing software.
7) Installation.
a) Vendor will be responsible for coordinating meter replacement with owners and tenants.
b) All installation technicians must be clearly identifiable with name badges and professional in
appearance.
c) Installation crews shall be experienced, trained, and technically competent.
d) Employees shall pass a criminal background check approved by the City and sign a waiver
release prior to entering customer properties.
Submit a list of employees authorized by the contractor to enter and install water meters /
endpoints.
Criminal background checks shall be completed for employees by an agency approved by
the City.
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Submit copies of criminal background checks to the City. Note: all submissions to the City
are public record. Personal information listed in background checks, such as social security numbers, may be
blocked out in the submittal.
Based on the results of the background check, the City shall have the right to prohibit
employees from entering customer properties.
Promptly submit updated employee lists and background checks if staffing is revised.
e) The Contractor shall be available to respond to calls from customers concerning leaks, loss of
service, or other issues related to the installation. The Contractor must be available to respond to problems
associated with the installation twenty-four hours a day, seven days a week basis, and must respond to make
necessary repairs within two hours of receiving the call. Records of all calls and the response provided shall be
provided to the City the next work day.
f) Scheduling. Coordinate installation of water meters with each property owner according to the
following minimum requirements. Customer names, addresses, and account numbers will be provided.
Prepare a letter from the contractor to the property owner requesting that the
property owner contact the contractor to schedule a time for meter installation. Contractor shall
utilize a toll-free phone number and website for residents to schedule appointments. Provide resident
with installer’s name, company, phone number, and photo identification, along with installation date
and time, via email, online portal, or U.S. mail prior to starting work. Notify the Customer of any
change to this information as soon as practical.
Submit a letter to the City for review and consideration. Upon approval,
letters may be sent to Customers.
If no response to the initial request is received within two weeks, send a follow-
up letter, or deliver a copy of the letter via door hanger.
If no response to the second attempt is received within one week, visit the
property to attempt contact in person.
If no contact is made, leave a door hanger with a copy of the letter.
If no response is received within a week after making the third attempt at
contact, notify the City.
g) Installation Hours. Work is permitted at individual homes between the hours of 7:00
AM to 8:00 PM, Monday through Saturday. Work on Sundays and holidays will not be required.
Other work schedules may be permitted with prior approval of the city to deal with unique
circumstances.
h) During installation the following information/ documentation shall be collected:
Obtain digital photographs of existing meter installation documenting the
condition and configuration of the existing meter installation. Include the property address and date in
the photo or identify digitally in the filename or other means acceptable to the City.
Obtain a digital photo of existing meter register showing the register
reading.
Record the following information electronically in the field and provide records to
the City in Microsoft Excel Master File and PDF installation file format for each installation with
pictures along with property owner’s signature approving the installation. Confirm format of data with
the City prior to beginning work
Property address.
Account number
Water service diameter and service material.
Register reading and serial number of the old meter with pictures
Serial number and register reading of the new water meter with pictures.
Radio Identification number of the new endpoint and pictures of ID number and
location.
Serial number, size and last inspection of any backflow devices.
Check sump pump for illegal hook up to the City Sanitary Sewer.
i) Provide a daily report of activated meters and addresses to the City. The report may
be submitted electronically. All meter installations will also have a PDF file of each installation with
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photographs, and signature of property owner or their representative.
j) The contractor shall notify the City and building owners of the work schedule and
coordinate water shut downs to each building . The contractor shall schedule meter replacements as to not
interfere with normal operating hours for commercial businesses. It shall be the responsibility of the
contractor to make the arrangements with the building owner to acquire access.
k) If in the contractor's opinion, the condition of the existing building plumbing is such that
irreparable damage would result from attempting to install the water meter or if conditions are found that
are beyond the scope of the work, the contractor shall promptly notify the owner and City and not
proceed with the work at that location without further direction from the City.
l) The contractor, if impeded by paneling, partitions, or other obstructions in performing the
Work, shall promptly notify the owner at such premises to remove the obstructions so that the work can
be performed.
m) Meters shall be installed on the supply side of all plumbing fixtures and devices,
including, but not limited to, hose bibs, wate r softeners, and water heaters. Contractor shall immediately
notify owner and city of instances where a fixture is located upstream of an existing meter and not
proceed with the work at that location without further direction from the City.
n) All work must be performed in accordance with the Minnesota Plumbing Code, Minnesota
Department of Health regulations, and existing local and regional requirements.
o) The contractor shall leave the work site clean and neat upon completion of the installation.
Damage to such items as the building, personal property, and outdoor improvements shall be repaired by
Contractor without additional cost to the building owner or City.
p) Contractor shall be aware that some curb stops and interior valves may not be operational.
Contractor shall provide other means and methods required to stop the flow of water to allow installation
of the Work. These means and methods will be incidental to the work.
q) Existing meters shall be delivered to the City Public Works building after removal. The City
will dispose of meters at the end of the project. If the vendor chooses to retain the meters, the proposal shall
include a specific cost adjustment accordingly.
8) Training and Technical Support
a) A minimum of eight (8) hours of on-site instruction on the installation and servicing of
the meters and setters shall be provided by a representative of the water meter equipment supplier to the
City, at the City's convenience. This shall be incidental to the contract.
b) A minimum of eight (8) hours of on-site training and technical support in the operation and
troubleshooting of the meter reading system shall be provided to the City at the City's convenience. This
shall be incidental to the contract.
c) A minimum of eight (8) hours of on-site training and technical support in the operation
and troubleshooting of the billing software system shall be provided to the City at the City's convenience
after the initial route set-up has been completed. This shall be incidental to the contract.
d) A minimum of eight (8) hours of remote, follow -up technical support in the operation
and troubleshooting of the billing software system shall be provided to the City after the initial training.
This shall be incidental to th e contract.
D. City Water Meter Inventory. All of the City’s current meters are made by Neptune.
1). Inventory Estimate.
a) Type.
Size Quantity
Furnish 3/4" x 5/8" Water Meter 873
Furnish 1" Water Meter 167
Furnish 1.5" Water Meter 12
Furnish 2" Compound Water Meter 13
Furnish 3" Compound Water Meter 3
Furnish 4" Compound Water Meter 2
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b) Age. 17% are less than 5 years old, 35% are 6-10 years old, 41% are 10-15 years old and 6%
are greater than 15 years old.
2). Variations from Quantities. Variations from the quantities in the estimate will be approved by the
City Engineer prior to completion of the work. Variations will be added or deducted at the unit price provided
in the quote.
E. Deviations and Exceptions. Deviations from and exceptions to terms, conditions, specifications or the
manner of this RFP shall be described fully on the vendor's letterhead stationery, signed and attached to the
proposal submittal page(s) where relevant. In the absence of such statement the vendor shall be deemed to
have accepted all such terms, conditions, specifications and the manner of the RFP. A vendor's failure to raise
an issue related to the terms, conditions, specifications or manner of this RFP prior to the proposal submis sion
deadline in the manner described shall constitute a full and final waiver of that vendor's right to raise the issue
later in any action or proceeding relating to this RFP.
F. Payment. Payments will be made to the contractor upon confirmation of services provided. The
Contractor shall submit a written invoice to the City upon completion of the Services. Each invoice shall
include in detail the description of the services performed.
G. Performance Bonds. The vendor is required to furnish a Performance Bond in a penal sum of One
Hundred Percent (100%) of the total amount payable under the contract and a Labor and Material Payment
Bond in a penal sum of One Hundred Percent (100%) of the total amount payable under the contract.
3. Insurance Requirements. The Contractor, at his expense, shall procure and maintain in force for the
duration of this agreement the following minimum insurance coverages. Proof of insurance coverage shall be
provided to the City with the quote. Workman’s compensation and employer liability, commercial general
liability, automobile liability, and umbrella excess liability which protects the City from property damage
claims arising from operation under the contract whether such operations be by the contractor or and
subcontractor, or by anyone directly or indirectly employed by either of them.
A. General Liability. The contractor agrees to maintain Commercial General Liability insurance in a
minimum amount of $2,000,000 per occurrence; $2,000,000 annual aggregate. The policy shall cover liability
arising from premises, operations, products, completed operations, personal injury, advertising injury, and
contractually assumed liability. The City shall be endorsed as additional insured.
B. Automobile Liability. If the Contractor operates a motor vehicle in performing the Services under this
Agreement, the Contractor shall maintain commercial automobile liability insurance, including owned, hired,
and non-owned automobiles, with a minimum liability limit of $2,000,000, combined single limit.
C. Workers’ Compensation. Pursuant to Minnesota Statute §176.182, Contractor must provide
acceptable evidence of compliance with the state Workers’ Compensation insurance requirements for all its
employees and, in case any work is subcontracted, Contractor will require the subcontractor to provide
Workers’ Compensation insurance or acceptable evidence of compliance in accordance with the statutory
requirements of the State of Minnesota.
D. Indemnification. To the fullest extent permitted by law, the Contractor agrees to defend, indemnify
and hold harmless the City, and its employees, officials, and agents from and against all claims, actions,
damages, losses and expenses, including reasonable attorney fees, arising out of the Contractor’s negligence or
the Contractor’s performance or failure to perform its obligations under this Agreement. The Contractor’s
indemnification obligation shall apply to the Contractor’s subcontractor(s), or anyone directly or indirectly
employed or hired by the Contractor, or anyone for whose acts the Contractor may be liable.
4. Proposal Procedures.
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A. Deadline. Proposals must be received by the City no later than 1:00 p.m. on February 15th , 2019.
Quotes may be sent by mail or Email. Title email with “Orono Water Meter Replacement Proposal”.
Proposals arriving after the specified time shall not be accepted.
B. Format for Submittal. Proposals must be structured, presented and labeled in the following manner:
1) Cover Letter
Proposer’s legal name and corporate structure
Proposer’s primary contact, including name, address, phone and email
Identification of use of subcontractors and Scope of Work to be performed by subcontractors
Identification of any pending litigation against Proposer
Disclosure of any bankruptcy or insolvency proceedings in last ten (10) years
Statement of the Proposer’s credentials to deliver the services sought under this RFP
Statement indicating the proposal remains valid for at least 120 days
Statement that the Proposer or any individual who will perform work for the Proposer is free of
any conflict of interest
Signature of the company officer empowered to bind the proposer to the provisions of this RFP
and any contract awarded pursuant to it
2) Table of Contents
3) Section 1 – Executive Summary
4) Section 2 – Corporate Overview and Qualifications. Describe the qualifications and experience of
the vendor in the last thirty-six (36) months in performing services in similar size and scope. Particular
emphasis will be placed on vendors that have provided similar services in municipalities. Identify the project
manager and each individual who will work on this project. Provide references for similarly successful
projects from three government agencies, including the name of the agency, contact name, telephone, fax and
email address. Reference listings should also include any relevant project numbers and contract prices.
5) Section 3 – Meter and Register Requirements. The City has developed a table of water service
Meters that are to be replaced. Provide specification sheets for the meters proposed.
6) Section 4 – Readers and Software The City is planning the replacement of all customer water
service Meters with Meters equipped to communicate with an AMR system that will enable it to obtain, at
minimum, timely, accurate, and automated meter readings along with other ancillary information as the new
technology allows and as benefits justify costs. It is the Proposer’s responsibility to propose in detail any
components, ancillary services, etc., not addressed in this RFP, that are required to ensure that the City obtains
a complete and fully functional system. The City desires a flexible read system in which it may employ drive-
by AMR for monthly readings for billing and as needed walk-by AMR readings for detailed data collection.
7) Section 5 – Project Methodology. Proposals must indicate the technical approach used and a clear
understanding of the scope of the work, including a detailed project plan for this project outlying major tasks
and responsibilities, time frames, and staff assigned for each category of the scope of work identified above.
Proposals shall clearl y distinguish the vendor’s duties and responsibilities and those of the City. Absence of
this distinction shall mean the vendor is assuming full responsibility of all tasks. Describe the process of City
staff adding additional meters to the system as new subdivisions are constructed.
8) Section 6 - Cost Proposal. The City seeks a clear and comprehensive understanding of all capital
and recurring costs associated with the proposed system, including implementation and ongoing maintenance
of the proposed system. In this section, the Proposer must itemize all costs associated with the implementation
and on-going maintenance, as shown on the pricing spreadsheet included as a part of this RFP release. The City
will evaluate proposals based on the “Total Cost to Implement (TCI)” and the “Total Cost to Operate (TCO)”.
TCI will include all costs required for a successful implementation. TCO will include all costs required to
operate the complete system over a period of 20 years. Provide a proposed fee schedule for the system
installation. Such as hardware, software, meter reading equipment, and other appurtenance to facilitate
automated meter reading. Provide a proposed fee schedule and replacement timeline for the meter exchange
program. Please discuss the rationale for this proposed schedule. (Appendix A).
9) Appendices. Provide and relevant equipment or software data sheets.
C. Response Evaluation The following criteria and their identified weight will be used by City of Orono
to evaluate the responses:
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1) Rates and expenses (including total cost to implement and total cost to operate) 30 %
2) Qualifications and experience 25 %
3) Project design and methodology including technical approach and understanding of the scope of the
project. 15 %
4) Single vendor overseeing entire project 15 %
5) References 5 %
D. Timeline.
January 30th Publish RFP
February 15th Deadline for RFP proposal submission.
February 20st Complete selection process
February 25th Award
E. Contract Term. The length of such contract(s) shall be renewed in one year increments renewable up
to 5 years if both parties agree in writing. If the City of Orono and the vendor are unable to negotiate and sign
a contract by April then The City of Orono reserves the right to seek an alternative vendor(s).
F. Contract Termination. The City of Orono, may cancel the contract(s) upon 30 days written notice,
with or without cause. The vendor(s) may cancel the contract(s) upon 180 days written notice, with or without
cause.
G. Disclaimer. This Request for Proposal (RFP) does not obligate the City of Orono, to award a contract
or complete the proposed project and each reserves the right to cancel this RFP if it is considered to be in its
best interest. The City reserves the right to reject any and all quotes, waive any informalities in quoting or to
accept the quote or quotes, which best serve the interests of the City. Proposals must be clear and concise.
Proposals that are difficult to follow or that do not conform to the RFP format or binding specifications may be
rejected. Responding vendors must include the required information called for in this RFP. The City of Orono
reserves the right to reject a proposal if required information is not provided or is not organized as directed.
The City of Orono also reserves the right to change the evaluation criteria or any other provision in this RFP
by posting notice of the change(s) on the City Web Site: http://www.ci.orono.mn. For this RFP, posting on the
captioned web site above constitutes written notification to each vendor. Vendors should check the site daily
and are expected to review information on the site carefully before submitting a final proposal.
5. Contact Person. All inquiries shall be directed to:
Adam Edwards, Public Works Director/ City Engineer
City of Orono
aedwards@ci.orono.mn.us
(952) 249-4600
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Appendix A. Schedule of Unit Prices
NO. Item Description Unit Unit
Quantity
Unit Price Total
1. Furnish 3/4" x 5/8" Water Meter EA 873
2. Furnish 1" Water Meter EA 167
3. Furnish 1.5" Water Meter EA 12
4. Furnish 2" Compound Water
Meter
EA 13
5. Furnish 3" Compound Water
Meter
EA 3
6. Furnish 4" Compound Water
Meter
EA 2
7. Install 3/4" x 5/8" Water Meter EA 873
8. Install 1" Water Meter EA 167
9. Install 1.5" Water Meter EA 12
10. Install 2" Water Meter EA 13
11. Install 3" Compound Water
Meter
EA 3
12. Install 4" Compound Water
Meter
EA 2
13. Contract Price to F urnish and
Install 3/4" Meter Setter
EA 1
14. Contract Price to Furnish and
Install 1.5" Ball Valve
EA 1
15. Contract Price to Furnish and
Install 2" Ball Valve
EA 1
16. Contract Price to Furnish and
Install 3" Ball Valve
EA 1
17. Contract Price to Furnish and
Install 4" Ball Valve
EA 1
18. Contract Price to Furnish and
Install Remote RF Unit
EA 1
19. Additional charge to freeze
waterline
EA 1
20. Additional price to install new
ground wire around meter
EA 1
21. Man-hour labor rate for any
additional associated plumbing.
Contracted price for City and
property owner.
HR 1
22. Vehicular mounted Data Reader EA 1
23. Handheld Data Reader EA 1
24. Software & Configuration Lump
Sum
1
25. Annual Software License fees Per Yr 1
26.
TOTAL BID AMOUNT ______________
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Appendix B. Contract Agreement
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CITY OF ORONO
‐ MATERIALS AND SERVICE CONTRACT ‐
Project Name: __________________
(City Project No. ______)
THIS AGREEMENT made this ________day of ______, 20__, by and between the CITY OF
Orono, a Minnesota municipal corporation (“City”) and
_____________________________________________________ (“Contractor”). City and Contractor,
inconsideration of the mutual covenants set forth herein, agree as follows:
1. CONTRACT DOCUMENTS. The following documents shall be referred to as the “Contract Documents”,
all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim
and in full herein:
A. This Agreement
B. Water Meter Replacement Solicitation of Quotes, City of Orono
C. Contractor’s Bid Form
In the event of a conflict among the provisions of the Contract Documents, the order in which they are listed
above shall control in resolving any such conflicts. Contract Document “A” has the first priority and Contract
Document “C” has the last priority.
2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods, services, and
perform the work in accordance with the Contract Documents and in compliance with federal, state and local
laws. This contract may be terminated by the City at any time upon discovery by the City that the Contractor or
any of its subcontractors has submitted a false statement under oath verifying compliance with any of the
minimum criteria set forth in Minn. Stat. §16C.285, Subdivision 3, the Responsible Contractor statute.
3. OBLIGATIONS OF THE CITY. The City agrees to pay and the Contractor agrees to receive and accept
payment in accordance with the prices for the unit or lump sum items as set forth to those in the accepted
Contractor's Bid Form, the aggregate of which prices, based on the approximate schedule of quantities, is
estimated to be $_________________.
4. PAYMENT PROCEDURES.
A. Contractor shall submit Applications for Payment. Applications for Payment will be processed by City
as provided. All billing and invoicing will be done periodically with detailed itemized billing. Billing will
include the date and the work performed. After receipt of a correct invoice, payments shall be processed and
paid in the next city billing cycle.
B. If, in the opinion of the City, the Contractor has not or is not satisfactorily performing the work
covered by this specification, and within forty-eight (48) hours of receipt of a written demand from the City,
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for performance, has not cured any defect in performance specifically itemized in such demand, the City
may, at its option:
o Withhold payment.
o Consider all or any part of this contract breached and terminate the contractor, or
o May hire another contractor to cure any defects in performance or complete all work
covered by this specification for the remaining term of this contract.
o Any demand for performance shall be specifically delivered to contractor by personal
delivery, certified or registered mail.
C. The City will make periodic inspections and follow up as needed with the contractor to discuss any
issues, etc.
D. Payments to Subcontractor.
(1) Pursuant to Minn. Stat. § 471.25, Subd. 4a, the Contractor must pay any subcontractor within ten
(10) days of the Contractor’s receipt of payment from the City for undisputed services provided by the
subcontractor. The Contractor must pay interest of 1½ percent per month or any part of a month to the
subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest
penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than
$100.00, the Contractor shall pay the actual penalty due to the subcontractor.
(2) Minn. Stat. § 290.92 requires that the City obtain a Withholding Affidavit for Contractors, Form
IC‐134, before making final payments to Contractors. This form needs to be submitted by the Contractor to the
Minnesota Department of Revenue for approval. The form is used to receive certification from the state that
the vendor has complied with the requirement to withhold and remit state withholding taxes for employee
salaries paid.
D. Progress Payments. City shall make 95% progress payments on account of the Contract Price on the
basis of Contractor’s Applications for Payment during performance of the Work Upon final completion of the
Work, City shall pay the remainder of the Contract Price as recommended by City.
5. COMPLETION DATE/LIQUIDATED DAMAGES.
A. Contract Term: The contract will be for approximately five (5) years, beginning on the
first day of a fully executed Contract and ending on __________.
B. Liquidated Damages: Time is of the essence to the contract. Should the Contractor fail to
complete the work within the specified time stipulated in the contract or within such extended time as
may have been allowed, the Contractor shall be liable and shall pay to the City the amount shown in
the following schedule of deductions, not as a penalty but as liquidated damages, for each day of
overrun in the contract time or such extended time as may have been allowed. The liquidated damages
for failure to complete the contract on time are approximate, due to the impracticality of calculating
and proving actual delay costs. This schedule of deductions establishes the cost of delay to account for
administration, engineering, inspection, and supervision during periods of extended and delayed
performance. The costs of delay represented by this schedule are understood to be a fair and
reasonable estimate of the costs that will be borne by the City during extended and delayed
performance by the Contractor of the work. The liquidated damage amount specified will accrue and
be assessed until final completion of the total physical work of the contract even though the work may
be substantially complete. The City will deduct these liquidated damages from any monies due or to
become due to the Contractor from the City.
Deduction for Each Day of Overrun in Contract Time: $500.00 per day.
.
6. Change Orders: After contract is awarded, additional purchases or modifications may be
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made under the contract, or the terms of the contract may be extended, without rebidding the
materials, supplies, services or equipment involved, provided that the change order:
A. Is not of such a size or nature as to undermine the integrity of the original bidding
process; and
B. Is germane to the original contract; and
C. Does not exceed twenty percent (20%) of the contracted amount; and
D. Is approved by the City Council, City Administrator or the City Engineer, or his/her
designee for change orders that are not greater than fifteen thousand dollars ($15,000.00).
7. CONTRACTOR’S REPRESENTATIONS.
B. Contractor has examined and carefully studied the Contract Documents and other related data
identified in the Contract Documents.
B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site
conditions that may affect cost, progress, and performance of the Work.
C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that
may affect cost, progress, and performance of the Work.
D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or
contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface
structures at or contiguous to the Site (except Underground Facilities) which have been identified in the
General Conditions and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site.
E. Contractor has obtained and carefully studied (or assumes responsibility for doing so) all additional or
supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions
(surface, subsurface, and underground facilities) at or contiguous to the Site which may affect cost, progress,
or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and
procedures of construction to be employed by Contractor, including any specific means, methods, techniques,
sequences, and procedures of construction expressly required by the Bidding Documents, and safety
precautions and programs incident thereto.
F. Contractor does not consider that any further examinations, investigations, explorations, tests, studies,
or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in
accordance with the other terms and conditions of the Contract Documents.
G. Contractor is aware of the general nature of work to be performed by City and others at the Site that
relates to the Work as indicated in the Contract Documents.
H. Contractor has correlated the information known to Contractor, information and observations obtained
from visits to the Site, reports and drawings identified in the Contract Documents, and all additional
examinations, investigations, explorations, tests, studies, and data with the Contract Documents.
I. Contractor has given City written notice of all conflicts, errors, ambiguities, or discrepancies that
Contractor has discovered in the Contract Documents, and the written resolution thereof by City is acceptable
to Contractor.
J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and
conditions for performance and furnishing of the Work.
K. Subcontracts:
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(1) Unless otherwise specified in the Contract Documents, the Contractor shall, upon receipt of the
executed Contract Documents, submit in writing to the City the names of the subcontractors proposed for the
work. Subcontractors may not be changed except at the request or with the consent of the City.
(2) The Contractor is responsible to the City for the acts and omissions of the Contractor's
subcontractors, and of their direct and indirect employees, to the same extent as the Contractor is responsible
for the acts and omissions of the Contractor's subcontractors, and of their direct and indirect employees, to the
same extent as the Contractor is responsible for the acts and omissions of the Contractor's employees.
(3) The Contract Documents shall not be construed as creating any contractual relation between the
City, the City, and any subcontractor.
(4) The Contractor shall bind every subcontractor by the terms of the Contract Documents.
7. WORKER’S COMPENSATION. Pursuant to Minnesota Statute §176.182, Contractor must provide
acceptable evidence of compliance with the state Workers’ Compensation insurance requirements for all its
employees and, in case any work is subcontracted, Contractor will require the subcontractor to provide
Workers’ Compensation insurance or acceptable evidence of compliance in accordance with the statutory
requirements of the State of Minnesota.
8. COMMERCIAL GENERAL LIABILITY. Contractor shall obtain the following minimum insurance
coverage by a single policy or combination of policies (including umbrella policies) and maintain it at all times
throughout the life of the Contract, with the City of Orono endorsed as an additional insured. All certificates of
insurance shall provide the City with thirty (30) days written notice of cancellation of any of the coverage
areas named in said certificate The Contractor shall obtain any further insurance requirements stated elsewhere
in the project specifications. The Contractor shall furnish the City a certificate of insurance satisfactory to the
City evidencing the required coverage:
Bodily Injury: $2,000,000 each occurrence
$2,000,000 aggregate products and completed operations
Property Damage: $2,000,000 each occurrence
$2,000,000 aggregate
The Additional Insured coverage must be primary and non‐contributory. Products and Completed Operations
Insurance shall be maintained for a minimum period of three (3) years after final payment and Contractor shall
continue to provide evidence of such coverage to City on an annual basis during the aforementioned period; or
if any reason Contractor’s work ceases before final payment, for a minimum period of three (3) years from the
date Contractor ceases work. Coverages must be equivalent to that provided by ISO Forms
CG 20 10 04 13 and CG 20 37 04 13.
For any contract involving the repair, maintenance or construction of property that involves the provision of
equipment, supplies or materials to the City for projects greater than $100,000, the Contractor shall obtain and
maintain Builder’s Risk insurance in an amount not less than the project or contract cost.
Contractual Liability (identifying the contract):
Bodily Injury: $2,000,000 each occurrence
Property Damage: $2,000,000 each occurrence
$2,000,000 aggregate
Personal Injury, with Employment Exclusion deleted: $2,000,000 aggregate
Commercial Automobile Liability (owned, non‐owned, hired): $2,000,000 Combined single limit
The Contractor shall submit a Certificate of Insurance to the City showing proof of the above required
insurance prior to doing any work.
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The City retains the right to revise the insurance requirements depending on the size and risk of the project.
9. PERFORMANCE AND PAYMENT BONDS. Prior to commencement of work, the Contractor shall
furnish the City performance and payment bonds satisfying the requirements of Minnesota Statutes § 574.26
each in the amount of the contract price.
10. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the bid
shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held
responsible for any and all defects in workmanship, materials, and equipment which may develop in any part
of the contracted service, and upon proper notification by the City shall immediately replace, without cost to
the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid
specifications.
11. INDEMNITY. The Contractor agrees to indemnify and hold the City and its agents and employees
harmless from any and all claims, demands, actions, or causes of action, including costs and attorney's fees,
made by third parties as a result of the work performed pursuant to this Agreement. The Contractor shall
reimburse the City for costs incurred in the enforcement of this Agreement, including attorneys' fees.
12. MISCELLANEOUS.
A. Terms used in this Agreement have the meanings stated in the General Conditions.
B. City and Contractor each binds itself, its partners, successors, assigns and legal representatives to the
other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants,
agreements, and obligations contained in the Contract Documents.
C. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or
Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon
City and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken
provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing
the intention of the stricken provisions. Failure of the City to take any action with respect to any breach of any
term, covenant or condition contained in this Agreement, or any instance of default thereunder by the
Contractor, should not be deemed to be a waiver by the City of that or any other default or breach.
D. Data Practices/Records.
(1) All data created, collected, received, maintained or disseminated for any purpose in the course of
this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other
applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data
privacy.
(2) All books, records, documents and accounting procedures and practices to the Contractor and its
subcontractors, if any, relative to this Contract are subject to examination by the City.
E. Software License. If the equipment provided by the Contractor pursuant to this Agreement contains
software, including that which the manufacturer may have embedded into the hardware as an integral part of
the equipment, the Contractor shall pay all software licensing fees. The Contractor shall also pay for all
software updating fees for a period of one year following cutover. The Contractor shall have no obligation to
pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to
pay any additional fees as a condition for continuing to use the software.
F. Assignment. Neither party may assign, sublet, or transfer any interest or obligation in this Agreement
without the prior written consent of the other party, and then only upon such terms and conditions as both
parties may agree to and set forth in writing.
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G. Waiver. In the particular event that either party shall at any time or times waive any breach of this
Agreement by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this
Agreement by either party, whether of the same or any other covenant, condition or obligation.
H. Governing Law/Venue. The laws of the State of Minnesota govern the interpretation of this Agreement.
In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Dakota
County.
I. Severability. If any provision, term or condition of this Agreement is found to be or become
unenforceable or invalid, it shall not affect the remaining provisions, terms and conditions of this Agreement,
unless such invalid or unenforceable provision, term or condition renders this Agreement impossible to
perform. Such remaining terms and conditions of the Agreement shall continue in full force and effect and
shall continue to operate as the parties’ entire agreement.
J. Entire Agreement. This Agreement represents the entire agreement of the parties and is a final, complete
and all-inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s),
understandings or written or verbal representations made between the parties with respect thereto. Any
alterations of the provisions of this Agreement shall be valid only when expressed in writing and duly signed
by the parties.
K. Permits and Licenses; Rights‐of‐Way and Easements. The Contractor shall procure all permits and
licenses, pay all charges and fees therefore, and give all notices necessary and incidental to the construction
and completion of the Project. The City will obtain all necessary rights‐of‐way and easements. The Contractor
shall not be entitled to any additional compensation for any construction delay resulting from the City’s not
timely obtaining rights‐of‐way or easements.
L. Independent Contractor. The City hereby retains Contractor as an independent contractor upon the terms
and conditions set forth in this Agreement. Contractor is not an employee of the City and is free to contract
with other entities as provided herein. Contractor shall be responsible for selecting the means and methods of
performing the work. Contractor shall furnish any and all supplies, equipment, and incidentals necessary for
Contractor’s performance under this Agreement. City and Contractor agree that Contractor shall not at any
time or in any manner represent that Contractor or any of Contractor's agents or employees are in any manner
agents or employees of the City. Contractor shall be exclusively responsible under this Agreement for
Contractor’s own FICA payments, workers compensation payments, unemployment compensation payments,
withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be
paid by law or regulation.
CITY: CONTRACTOR:
CITY OF ORONO ________________________________
BY: ___________________________ BY: ____________________________
Dennis Walsh, Mayor Its
AND ___________________________ AND __________________________
Anna Carlson, City Clerk Its
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AGENDA ITEM
Prepared By: SO Reviewed By: Approved By: DJR
1. Purpose. The purpose of this action item is to gain approval to proceed with Lift/Grinder Station
Rehabilitation projects for 2019.
2. Background. The Sewer Department has developed a maintenance plan for the 45 lift/grinder
stations that are part of the sewer system. As part of the plan, each station is inspected annually to
identify routine maintenance needs. In addition to routine maintenance, the plan also includes the upgrade
of two lift stations per year. The lift stations that are upgraded are selected based on a number of factors:
age, maintenance records, issues discovered during the annual inspection and the risks associated with the
failure of the lift station. Rehabilitating two lift stations per year is part of the city's preventative
maintenance plan. Allows City to provide extensive maintenance to each Lift Station once every 22
years.
3. Project Scope. Installation of new control panels, two new pumps per station, discharge piping and
all electrical work.
4. Cost. The City solicited 3 and received 2 quotes. The lowest quote from a qualified contractor was
$77,000 from Quality Flow Systems Inc.
Contractor Total Quote
Quality Flow Systems Inc. $ 77,000
Kriha Electric $ 97,100
5. Funding. This project will be funded through the Sanitary Sewer Enterprise Fund.
Fund Cost CIP Estimate Projected EOY 2019
Fund Balance
Sanitary Sewer $ 77,000 $ 100,000 $1,839,932
6. Staff Recommendation. Staff recommends approval to complete the 2019 Lift Station
Rehabilitation Projects.
COUNCIL ACTION REQUESTED
Motion to accept the quote in the amount of $77,000 from Quality Flow Systems Inc for the upgrade of
GS 9 and LS 13.
Item No.: 9 Date: January 28, 2019
Item Description: Rehabilitation of GS #9 (Brackets Point Road) & LS #13 (Casco
Point Road)
Presenter: Scott Oberaigner
Public Works Supervisor
Agenda
Section:
Consent Agenda
AGENDA ITEM
Prepared By: Reviewed By: Approved By: DJR
1. Purpose. The purpose of this action item is to gain council approval to proceed with installation of a
sand screen in Well #3.
2. Background. In 2018, Well #3 underwent inspection. Inspections and rehabilitation should take
place every 7-10 years to ensure issues are detected early and before they become major problems. Well
#3 has not had a deliberate inspection and maintenance process since its installation in 1991. Since its
installation well #3 has not been able to operate full capacity due to heavy sand intake when the pump is
at full power. During the Well #4 project we added a screen to the well head since it was being drilled
into the same aquifer and sandstone formation. While the well was being inspected and rehabilitated city
staff asked the Traut Wells, to assess whether a similar screen on well #3 would be feasible.
3. Scope. Work includes pulling the pump, installing a sand screen then reinstalling the pump on Well
#3.
4. Cost. Traut Wells provided a quote of $98,650.00 to install a 40ft screen to Well #3. .
5. Funding. The work will be funded by the Water Fund.
COUNCIL ACTION REQUESTED:
Motion to accept the quotation in the amount of $98,650.00 from Traut Wells for adding a screen to Well
#3.
Item No.: 10 Date: January 28, 2019
Item Description: Well #3 Sand Screen
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
Consent Agenda
Fund Cost Amount Allocated
in the CIP
Est. Fund Balance
at end of 2019
Water Fund $98,650.00 $92,000 $215,890
Total $98,650.00
AGENDA ITEM
Prepared By: Reviewed By: Approved By: DJR
1.Purpose. The purpose of this council action is to gain council approval to proceed with design and
engineering for the Bederwood sports field project.
2.Background. The Orono Parks Commission is seeking to provide a sports field at Bederwood Park as
well as expanding a paving the parking lot, providing a walking trail and other improvements. The intent
of the project is to provide a facility to support youth sports efforts in the area. To help offset the cost of
the project the city submitted a grant application to the Hennepin County youth sports grant program for
$211,550 and was approved for $136,275. The next step is to prepare detailed plans for the project and
then solicit quotes for construction.
3.Project Scope. Based on the grant amount staff recommends reducing the scope to include the
construct turf sports field, walking trial, paved parking lot and irrigation system. The other improvements
(small field, picnic tables, batting cage, bleachers and trees) can be added later as funding becomes
available.
4.Cost. The revised estimated cost for the project is $313,565. Bolton and Menk provided a fee estimate
of not to exceed $37,500 to survey and design support.
5.Funding. Funding for the City cost share, $177,290 for the project would come from the Parks Fund.
The fund’s project 2019 end of year balance is $468,067.
6.Staff Recommendation. I recommending approval of Bolton and Menk proposal and that the city
proceed with project development at the reduced scope.
7. Time Line.
Dates Activity
February-March
2019
Refine Project, Survey, Complete detailed design and bid package.
April 2019 Solicit Bids
22 April 2019 Award Projects
Summer 2019 Construct
COUNCIL ACTION REQUESTED
Motion to approve the Bolton and Menk Proposal for a fee not to exceed at Bederwood Park $37,500 and
the city staff and Parks commission continue project development for the Bederwood Sports Field project.
Exhibits
A.Bolton and Menk Proposal.
References
A.Application for Hennepin County Sport Facility Grant for Bederwood Sports Fields, October 22,
2018.
Item No.: 11 Date: January 28, 2019
Item Description: Approval of Design for Bederwood Sports Fields
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
Consent Agenda
H:\ORNO\2019 New Projects\Fee Estimate - 2019 Bederwood Park.docx
January 22, 2019
City of Orono
Attn: Adam Edwards
P.O. Box 66
Orono, MN 55323
RE: 2019 Bederwood Park Improvements
Dear Adam:
As requested, we have prepared a fee estimate for engineering services related to the 2019 Bederwood
Park Improvements. Based on our understanding, the project will include a grading plan and details
associated with the development of a soccer field, paved parking lot, and trail connections. In addition,
the existing well will need to be evaluated to determine if it has the capacity to feed an irrigation system
in the park.
Proposed Scope of Engineering Services
To assist the City with this improvement project, Bolton & Menk proposes the following scope of
services:
Staff Design Meetings – Our team will work with City staff to develop the scope of the project and to get
input on design details. The goal of these meetings is to ensure that the project is designed consistent
with City standards and that the City’s maintenance practices and operations are considered throughout
the design process.
Topographic Survey – We will document existing conditions within the project areas as necessary.
Survey information to be obtained will include topography, and any other data pertinent to improvements
outlined above.
Detailed Design and Bidding – Once the final scope of the project is determined based on review of the
preliminary design, Bolton & Menk will prepare detailed plans and specifications for the project. Upon
authorization, the project will be advertised for competitive bids. Bolton & Menk will administer the
bidding process and will ultimately make recommendations to the City Council about awarding the
project.
Fee Estimate
Based on the scope of services described above, we propose a not-to-exceed fee of $37,500 to be billed on
an hourly basis. Once the Construction Contract is awarded, Bolton & Menk will prepare a separate
scope and fee estimate for construction phase services.
City of Orono
January 22, 2019
Page 2
H:\ORNO\2019 New Projects\Fee Estimate - 2019 Bederwood Park.docx
Please contact me if you have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
David P. Martini, P.E.
Principal Engineer
AGENDA ITEM
Prepared By: Reviewed By: Approved By: DJR
1. Purpose. The purpose of this item is to gain City Council approval for the design of the CSAH 112
Phase Two landscaping and authorization to solicit quotes.
2. Background. Hennepin County intends to improve CSAH 112 from Highway 12 to 6th Avenue in
joint effort with Long Lake and Orono. The majority of the project is funded with State Turn Back
Funding. The overall project is broken into three phases. Currently the county is completing the
construction portion of phase two which includes the stretch of CSAH 112 from Wolf Pointe Trail to
Wayzata Blvd West. In January 2018 all parties approved the cooperative agreement. The cooperative
agreement assigns Orono the task of managing the phase two landscaping. Long Lake is responsible for
the phase one landscaping. In March 2018 the council accepted a proposal for SRF Consulting Group to
prepare a design and bid package. Throughout 2018 SRF and staff have developed a design in through a
cooperative process with Long Lake, Hennepin County and the public.
3. Scope. The landscaping project is focused around the Old Long Lake CSAH 112 Intersection area
and the trail intersection area with the Luce Line as this is where the most vegetative impact occurred.
(Design at Exhibit A). This landscape project does not include the restoration (Grass Seed/Sod) that will
be undertaken as part of the main roadway project.
4. Cost. The engineer’s estimate for the design is $57, 946 (Exhibit B).
5. Funding. The landscaping project is funded by the phase two turn back budget. The Cooperative
agreement budgeted $70,000 for the landscaping project.
6. Staff Recommendation. I recommend approval of the design and authorization for complete the bid
documents and solicit e bids/ quotes for the project.
COUNCIL ACTION REQUESTED:
Move to authorize SRF to begin design work for the CSAH 112 Phase Two landscaping plan.
Exhibit
A. Land Scape Design
B. Engineers Estimate
Item No.: 12 Date: January 28, 2019
Item Description: Approval of Landscaping Design for Phase Two of Wayzata
Boulevard (CSAH 112)
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
Consent Agenda
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...\CAD_BIM\Plan\11400_tsha01.dgn CITY PROJECT NO. X
X
COUNTY PROJECT NO.
X
STATE PROJECT NO.
X
X
STATE AID PROJECT NO.
the laws of the State of Minnesota.
that I am a duly Licensed Landscape Architect under
was prepared by me or under my direct supervision and
I hereby certify that this plan, specification, or report CITY OF ORONO
MICHAEL JISCHKE
JONATHAN FILLMORE
AMY ELIAS
MICHAEL JISCHKE
COMM. NO. 1140042191
CSAH 112 PHASE 2 LANDSCAPE PLANS
APPROVED
HENNEPIN COUNTY: DESIGN DIVISION ENGINEER
APPROVED
DATE
DATE
DATE
FOR APPROVAL
RECOMMENDED
SHEET NO.DESCRIPTION
INDEX
GOVERNING SPECIFICATIONS
MINN. PROJ. NO.
11THIS PLAN CONTAINS SHEETS
PLAN SYMBOLS
UTILITY SYMBOLS
COUNTY LINE
SECTION LINE
QUARTER LINE
SIXTEENTH LINE
NEW RIGHT OF WAY LINE
PROPERTY LINE (EXCEPT LAND LINES)
VACATED PLATTED PROPERTY
CORPORATE OR CITY LIMITS
TRUNK HIGHWAY CENTER LINE
RETAINING WALL
RAILROAD
WATER LINE
MEANDER CORNER
DRAINAGE DITCH
DRAIN TILE
CULVERT
GUARD RAIL
BARBED WIRE FENCE
CHAIN LINK FENCE
STONE WALL OR FENCE
HEDGE
RAILROAD CROSSING SIGN
MARSH
WOODS
ORCHARD
BRUSH
NURSERY
CATCH BASIN
FIRE HYDRANT
OVERPASS (HIGHWAY OVER)
UNDERPASS (HIGHWAY UNDER)
BRIDGE
BUILDING
IRON PIPE OR ROD
MONUMENT (STONE, CONCRETE OR METAL)
SMALL SIGN
SLOPE EASEMENT
POWER POLE
TELEPHONE POLE
ANCHOR
STEEL TOWER
STREET LIGHT
TELEVISION CABLE RISER
WATER MAIN
ELECTRIC MANHOLE
BURIED TELEPHONE CABLE
BURIED ELECTRIC CABLE
STORM SEWER
SEWER MANHOLE
SANITARY SEWER
GAS MAIN
TELEVISION CABLE
PI
PI
45
P
C
P
T
WOODS
PRESENT RIGHT OF WAY LINE
SECTION SYMBOLS
LIGHTING EASEMENT
PERMANENT EASEMENT
DRAINAGE EASEMENT
SE
CTI
O
N
C E N TER
R.21
W
.T.119
N
.
T
.1 17N.R.22
W
.
R.2
2
W
.T.117
N .
7 8
6 5
35
12
13
1
4
READ FROM THE SOUTH
NOTE: SECTION NUMBERS
TV
T
E
FIBER OPTIC CABLE
GROSS LENGTH
BRIDGE LENGTH
EXCEPTION LENGTH
NET LENGTH
FEET
FEET
FEET
FEET
MILES
MILES
MILES
MILES
HENNEPIN COUNTY TRANSPORTATION DEPARTMENT
R 23 W
SECTIONS
T 118 N
FROM THIS PROJECT.
CORPORATION USING PLAN OR SPECIFICATION DATA
THE RESPONSIBILITY OF THE PERSON, AGENCY, OR
LIABILITY FOR ANY RE-USE ON OTHER PROJECTS IS
IS NOT INTENDED OR AUTHORIZED BY THE DESIGNER.
OF DETAILS OR SPECIFICATIONS ON OTHER PROJECTS
SPECIFICALLY FOR THIS PROJECT, AND ANY RE-USE
THIS PLAN AND/OR SPECIFICATION WAS PREPARED
APPROVED
DATE
DATE
DATE
MINNESOTA DEPARTMENT OF TRANSPORTATION
1.065
0.000
0.000
1.065
5625.08
0.00
0.00
5625.08
"FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS".
UNIFORM TRAFFIC CONTROL DEVICES" (MN MUTCD)' INCLUDING THE LATEST
ACCORDANCE TO THE LATEST EDITION OF THE "MINNESOTA MANUAL ON
ALL TRAFFIC CONTROL DEVICES SHALL CONFORM AND BE INSTALLED IN
"STANDARD SPECIFICATIONS FOR HIGHWAY CONSTRUCTION", SHALL GOVERN.
THE 2018 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION
LENGTH AND DESCRIPTION BASED UPON CSAH 112
CITY OF LONG LAKE / CITY OF ORONO
CITY OF LONG LAKE: CITY ENGINEER
CITY OF ORONO: CITY ENGINEER
34 & 35
MnDOT METRO DISTRICT
HENNEPIN COUNTY
PROJECT LOCATION
COUNTY STATE AID HIGHWAY NO. 112 - PHASE 2
HENNEPIN COUNTY: COUNTY HIGHWAY ENGINEER
APPROXIMATELY 140' WEST OF WAYZATA BLVD.
FROM: APPROXIMATELY 75' EAST OF WOLF POINTE TR TO
STA. 1161+12.86
SAP 152-020-012
SAP 027-712-002
PROJECT NO. 091102
BEG. HENNEPIN COUNTY
STA. 1217+37.94
SAP 152-020-012
SAP 027-712-002
PROJECT NO. 091102
END HENNEPIN COUNTY
TELEPHONE CABLE IN DUCKBANK
ELECTRIC CABLE IN CONDUIT
TELEPHONE MANHOLE / VAULT
REVIEWED FOR COMPLIANCE WITH STATE AID RULES/POLICY
DISTRICT STATE AID ENGINEER:
STATE AID ENGINEER
APPROVED FOR STATE AID FUNDING:
11
8
5
9
7
4
-
-
6
-
3
2
1
LANDSCAPE PLAN
10/18/18
NOT FOR CONSTRUCTION
75% DRAFT
STANDARD PLANTING DETAILS
LANDSCAPE PLANS
PLANT SCHEDULE
EXISTING CONDITIONS
GENERAL LAYOUT
STATEMENT OF ESTIMATED QUANTITIES AND CONSTRUCTION NOTES
TITLE SHEET
1TITLE SHEET
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...\CAD_BIM\Plan\11400_tb01.dgn CITY PROJECT NO. X
X
COUNTY PROJECT NO.
X
STATE PROJECT NO.
X
X
STATE AID PROJECT NO.
the laws of the State of Minnesota.
that I am a duly Licensed Landscape Architect under
was prepared by me or under my direct supervision and
I hereby certify that this plan, specification, or report CITY OF ORONO
MICHAEL JISCHKE
JONATHAN FILLMORE
AMY ELIAS
MICHAEL JISCHKE
COMM. NO. 1140042191
CSAH 112 PHASE 2 LANDSCAPE PLANS
2
STATEMENT OF ESTIMATED QUANTITIES
STATEMENT OF ESTIMATED QUANTITIES AND CONSTRUCTION NOTES
CONSTRUCTION NOTES
CONTACTSPROJECT
DURING AND BEFORE BMPS CONTROL SEDIMENT AND PREVENTION EROSION THE OF MAINTENANCE ANDINSPECTION
PERMANENT THE OF MAINTENANCE AND OPERATION TERM LONG FOR RESPONSIBLE IS COUNTY HENNEPINCONSTRUCTION.
SYSTEM. MANAGEMENTSTORMWATER
AGENCY/ORGANIZATION NAME NUMBERPHONE
NOTIFICATION: EMERGENCY HOUR 24MPCA
NOTESCONSTRUCTION
NOTES CONTROL SEDIMENT AND EROSION TEMPORARY AND ESTABLISHMENT TURFGENERAL
AS DAYS 7 WITHIN ACCOMPLISHED BE CANNOT STABILIZATION TEMPORARY THAT EVENT THEIN
THAT TIME SUCH UNTIL USED BE SHALL 1 METHOD STABILIZATION RAPID PLAN, THE ININDICATED
ARE STABILIZATION RAPID THIS FOR COSTS ALL ACCOMPLISHED. BE CAN STABILIZATION PLANTHE
INCIDENTAL.
WARRANT. CONDITIONS AS NEEDED BE MAY MEASURES CONTROL SEDIMENT / EROSIONADDITIONAL
COUNTY THE BY ACCEPTANCE FINAL TO PRIOR DEBRIS ALL OF CLEANED BE SHALL SEWER STORMTHE
INCIDENTAL. BE SHALL CLEANING SEWER STORM THE CITY.AND
ACCOMPLISH TO NECESSARY BE WILL MOBILIZATIONS MULTIPLE THAT ADVISED IS CONTRACTORTHE
BE WILL THIS ESTABLISHMENT. TURF AND STABILIZATION TEMPORARY ANDPERMANENT
INCIDENTAL.CONSIDERED
THE PROJECT ENGINEER AND CONTRACTOR ARE RESPONSIBLE FOR INSTALLATION,
EROSION PREVENTION AND SEDIMENT CONTROL BMPS SHALL BE INSTALLED AS NECESSARY TO MINIMIZE
EROSION FROM DISTURBED SURFACES AND CAPTURE SEDIMENT ONSITE AND SHALL MEET
ALL LOCAL REQUIREMENTS.
ACTIVITY IN THAT PORTION OF THE SITE HAS TEMPORARILY OR PERMANENTLY CEASED.
STREETS SHALL BE SWEPT CLEAN WITH A PICK UP STYLE STREET SWEEPER AS DEEMED NECESSARY BY THE ENGINEER.
THIS WILL BE PAID FOR BY THE HOUR AT THE CONTRACT UNIT PRICE FOR STREET SWEEPER (WITH PICKUP BROOM).
MINNESOTA POLLUTION CONTROL AGENCY
ALTERNATE SWEEPING SCHEDULE WILL BE REQUIRED PER NPDES PERMIT PART IV.C.6
TRACKED SEDIMENT MUST BE REMOVED WITHIN 24 HOURS OF DISCOVERY OF TRACKING ONTO PAVED SURFACES.
THE HEIGHT AND/OR DEPTH OF THE DEVICE.
INLET PROTECTION DEVICES SHOULD BE REPAIRED WHEN THEY BECOME NON-FUNCTIONAL OR SEDIMENT REACHES 1/3
IN THE FIELD, AND AS DEEMED NECESSARY BY THE EROSION CONTROL SUPERVISOR.
INLET PROTECTION SHALL BE PROVIDED FOR USE AS SHOWN IN THE PLANS, WHERE INDICATED BY THE ENGINEER
DAN SULLIVAN 651-757-2768
651-649-5451
800-422-0798
ALL DISTURBED AREAS SHALL BE EITHER PERMANENTLY STABILIZED IN ACCORDANCE WITH THE PLANTING AND
TURF ESTABLISHMENT PLAN, OR SHALL BE TEMPORARILY STABILIZED WITHIN 7 DAYS AFTER THE CONSTRUCTION
THE APPROPRIATE SEED MIX AND EROSION CONTROL REQUIRED WITH THE ENGINEER.
CONTRACTOR SHALL REPAIR AND RESTORE ALL DISTURBED TURF AREAS AT NO COST TO OWNER. VERIFY 5.
REPORT ANY DISCREPANCIES IN THE PLANS IMMEDIATELY TO THE ENGINEER.4.
CALL GOPHER STATE ONE FOR FIELD UTILITY LOCATIIONS AS REQUIRED BY STATE LAW BEFORE DIGGING.3.
CONTRACTOR SHALL STAKE ALL WORK IN THE FIELD FOR APPROVAL BY THE ENGINEER.2.
PROVISIONS. THE CONTRACTOR SHALL KEEP THE INSPECTION AND MAINTENANCE LOG.
CONSTRUCTION SHALL BE GOVERNED BY THE 2018 EDITION OF THE MnDOT SPEC BOOK AND THE SPECIAL 1.
CITY OF ORONO
CITY OF LONG LAKE
HENNEPIN COUNTY
ADAM EDWARDS 952-249-4661
952-476-2855SEAN DIERCKS
TIM BRUERS 612-596-0393
ITEM NO.ITEM DESCRIPTION UNIT
QUANTITIES
TOTAL PROJECT
NOTES
2021.501 MOBILIZATION LUMP SUM 1
2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 10
1 2563.601 TRAFFIC CONTROL LUMP SUM 1
2571.501 CONIFEROUS TREE 6' HT. B&B TREE 8
2571.502 DECIDUOUS TREE 1" CAL. BARE ROOT TREE 36
2571.502 DECIDUOUS TREE 1.5" CAL. CONT.TREE 4
2571.502 DECIDUOUS TREE 1.5" CAL. B&B TREE 19
2571.505 DECIDUOUS SHRUB NO. 2 CONT.SHRB 80
2571.507 PERENNIAL NO 1 CONT PLNT 73
2573.530 STORM DRAIN INLET PROTECTION EACH 5
2573.601 TEMPORARY EROSION CONTROL LUMP SUM 1
2557.501 WIRE FENCE DESIGN SPECIAL VINYL COATED LF 135
1
FOR TRAFFIC CONTROL BY THE ENGINEER
INCLUDES ALL ITEMS FOR TRAFFIC CONTROL, DETOURS, AND ANY OTHER ITEMS AS DEEMED NECESSARY
SHEET
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...\CAD_BIM\Plan\11400_gl01.dgn CITY PROJECT NO. X
X
COUNTY PROJECT NO.
X
STATE PROJECT NO.
X
X
STATE AID PROJECT NO.
the laws of the State of Minnesota.
that I am a duly Licensed Landscape Architect under
was prepared by me or under my direct supervision and
I hereby certify that this plan, specification, or report CITY OF ORONO
MICHAEL JISCHKE
JONATHAN FILLMORE
AMY ELIAS
MICHAEL JISCHKE
COMM. NO. 1140042191
CSAH 112 PHASE 2 LANDSCAPE PLANS
4000200
SCALE IN FEET
3
(CSAH 112)
WAYZATA BOULEVARD
CITY OF ORONO
CITY OF ORONO
CITY OF ORONO
CITY OF LONG LAKE
GENERAL LAYOUT
LONG LAKE POND
CITY OF LONG LAKE
OLD LONG LAKE RD.
LUCE LINE TRAIL
C
S
A
H
1
1
2
U
S
1
2
B
N
S
F
R
AI
L
W
A
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G
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N
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S
E
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A
.
H
E
A
T
H
E
R
L
A
.
CSAH 112
LONG LAKE
C E M E T E R Y
R D .
LONG LAKE CITY TRAIL
LONG
L
A
K
E
C
R
E
E
K
LONG LAKE
POINTET
R
.
W O L
F
U
N
D
E
R
H
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LEGEND
XXX
XXX
PLAN SHEET NO.
EXISTING CONDITIONS
LANDSCAPE PLAN SHEET NO.
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...\CAD_BIM\Plan\11400_top01.dgn CITY PROJECT NO. X
X
COUNTY PROJECT NO.
X
STATE PROJECT NO.
X
X
STATE AID PROJECT NO.
the laws of the State of Minnesota.
that I am a duly Licensed Landscape Architect under
was prepared by me or under my direct supervision and
I hereby certify that this plan, specification, or report CITY OF ORONO
MICHAEL JISCHKE
JONATHAN FILLMORE
AMY ELIAS
MICHAEL JISCHKE
COMM. NO. 1140042191
CSAH 112 PHASE 2 LANDSCAPE PLANS
9
7
0
9
7
0
9
7
5
9
7
5
9
7
5
9
8
0
9 8 0
9
8
0
9
8
0
9
8
5
9
8
5
9
8
5
9
8
5
985
9
9
0
9
9
0
9
9
0
9
9
0
9
9
0
9
9
0
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9
5
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5
983.5
983.5
4
100 20
SCALE IN FEET
OLD LONG LAKE ROAD
C
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O
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N
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CSAH 112/WAYZATA BLVD
TRAIL, TYP.
RIGHT-OF-WAY, TYP.
LIMITS, TYP.
ROADWAY CONSTRUCTION
C
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O
F
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N
O
EXISTING CONDITIONS
POND HIGH WATER LINE (987.1)
POND NORMAL WATER LINE (983.5)DRIVE ALIGNMENT
PROPOSED SHARED PRIVATE
MAILBOXES (BY OTHERS)
AREA FOR CONCRETE PAD/
EXISTING TREELINE, TYP.
SHEET
OF
DRAWN BY
11
DESIGNED BY
CHECKED BY
NO DATE BY CKD APPR REVISION
Date License #
Print Name:
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...\CAD_BIM\Plan\11400_top02.dgn CITY PROJECT NO. X
X
COUNTY PROJECT NO.
X
STATE PROJECT NO.
X
X
STATE AID PROJECT NO.
the laws of the State of Minnesota.
that I am a duly Licensed Landscape Architect under
was prepared by me or under my direct supervision and
I hereby certify that this plan, specification, or report CITY OF ORONO
MICHAEL JISCHKE
JONATHAN FILLMORE
AMY ELIAS
MICHAEL JISCHKE
COMM. NO. 1140042191
CSAH 112 PHASE 2 LANDSCAPE PLANS
D
I
9
6
5
9
7
0
9
7
0
970
9
7
0
9
7
0
9
7
0
9
7
0
9
7
5
9
7
5
975
9
7
5
9
8
0
9
8
0
9
8
0
980
9
8
5
9
8
5
985
990
9
9
0
D
I
5
100 20
SCALE IN FEET
LIMITS, TYP.
ROADWAY CONSTRUCTION
RIGHT-OF-WAY, TYP.
LUCE LINE STATE TRAIL BRIDGE
LUCE LINE STATE TRAIL
CITY OF ORONO
CITY OF LONG LAKE
LUCE LINE STATE TRAIL
LOCAL TRAIL
C
S
A
H 112/
W
A
Z
A
Y
T
A
B
L
V
D
EXISTING CONDITIONS
EXISTING TREELINE, TYP.
GUARDRAIL
SHEET
OF
DRAWN BY
11
DESIGNED BY
CHECKED BY
NO DATE BY CKD APPR REVISION
Date License #
Print Name:
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...\CAD_BIM\Plan\11400_lnd01.dgn CITY PROJECT NO. X
X
COUNTY PROJECT NO.
X
STATE PROJECT NO.
X
X
STATE AID PROJECT NO.
the laws of the State of Minnesota.
that I am a duly Licensed Landscape Architect under
was prepared by me or under my direct supervision and
I hereby certify that this plan, specification, or report CITY OF ORONO
MICHAEL JISCHKE
JONATHAN FILLMORE
AMY ELIAS
MICHAEL JISCHKE
COMM. NO. 1140042191
CSAH 112 PHASE 2 LANDSCAPE PLANS
6PLANT SCHEDULE
PLANT SCHEDULE
QTY BOTANICAL NAME SIZE ROOT REMARKS
DECIDUOUS TREES (59)
15
Acer saccharum
1" CAL ROOT
BARE
SINGLE STRAIGHT LEADER
SUGAR MAPLE
3
Amelanchier laevis
1.5" CAL BB SINGLE STRAIGHT LEADER
ALLEGHENY SERVICEBERRY
9
Betula nigra
1.5" CAL BB MULTI-STEM
RIVER BIRCH
5
'Siouxland'Populus deltoids
1.5" CAL BB SINGLE STRAIGHT LEADER
SIOUXLAND COTTONWOOD
8
Prunus serotina
1" CAL
ROOT
BARE SINGLE STRAIGHT LEADER
BLACK CHERRY
4
Quercus bicolor
1.5" CAL CONT.SINGLE STRAIGHT LEADER
SWAMP WHITE OAK
9
Quercus bicolor
1" CAL ROOT
BARE SINGLE STRAIGHT LEADER
SWAMP WHITE OAK
4
Quercus macrocarpa
1" CAL ROOT
BARE SINGLE STRAIGHT LEADER
BUR OAK
2
Salix 'Prairie Cascade'
1.5" CAL BB SINGLE STRAIGHT LEADER
PRAIRIE CASCADE WILLOW
CONIFEROUS TREES (8)
4
'Densata'Picea glauca
6FT BB SINGLE STRAIGHT LEADER
Black Hills Spruce
4
Juniperus virginiana
6FT BB SINGLE STRAIGHT LEADER
EASTERN RED CEDAR
SHRUBS (80)
8
'Autumn Magic'Aronia melanocarpa
#2 CONT.SPACING AS SHOWN ON PLAN
AUTUMN MAGIC BLACK CHOKEBERRY
30
'Cardinal' Cornus sericea
#2 CONT.SPACING AS SHOWN ON PLAN
CARDINAL RED TWIG DOGWOOD
17
Elaeagnus commutata
#2 CONT.SPACING AS SHOWN ON PLAN
SILVERBERRY
25
Rhus glabra
#2 CONT.SPACING AS SHOWN ON PLAN
SMOOTH SUMAC
QTY BOTANICAL NAME SIZE ROOT REMARKS
PERENNIALS (73)
9
Bouteloua curtipendula var. curtipendula
#1 CONT.24" O.C., TRIANGULAR
SIDE OATS GRAMA
8
Coreopsis palmata
#1 CONT.24" O.C., TRIANGULAR
BIRD'S FOOT COREOPSIS
8
Euthamia graminifolia
#1 CONT.24" O.C., TRIANGULAR
GRASS LEAVED GOLDENROD
8
Gentiana andrewsii
#1 CONT.24" O.C., TRIANGULAR
BOTTLE GENTIAN
8
Lobelia siphilitica
#1 CONT.24" O.C., TRIANGULAR
GREAT BLUE LOBELIA
8
Lysimachia quadriflora
#1 CONT.24" O.C., TRIANGULAR
PRAIRIE LOOSESTRIFE
8
Phlox pilosa var. fulgida
#1 CONT.24" O.C., TRIANGULAR
PRAIRIE PHLOX
8
Pycnanthemum virginianum
#1 CONT.24" O.C., TRIANGULAR
VIRGINIA MOUNTAIN MINT
8
Zizia aurea
#1 CONT.24" O.C., TRIANGULAR
GOLDEN ALEXANDERS
SHEET
OF
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NO DATE BY CKD APPR REVISION
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...\CAD_BIM\Plan\11400_ln02.dgn CITY PROJECT NO. X
X
COUNTY PROJECT NO.
X
STATE PROJECT NO.
X
X
STATE AID PROJECT NO.
the laws of the State of Minnesota.
that I am a duly Licensed Landscape Architect under
was prepared by me or under my direct supervision and
I hereby certify that this plan, specification, or report CITY OF ORONO
MICHAEL JISCHKE
JONATHAN FILLMORE
AMY ELIAS
MICHAEL JISCHKE
COMM. NO. 1140042191
CSAH 112 PHASE 2 LANDSCAPE PLANS
9
7
0
9
7
0
9
7
5
9
7
5
9
7
5
9
8
0
9 8 0
9
8
0
9
8
0
9
8
5
9
8
5
9
8
5
9
8
5
985
9
9
0
9
9
0
9
9
0
9
9
0
9
9
0
9
9
0
9
9
5
9
9
5
983.5
983.5
LEGEND
CONIFEROUS TREE
DECIDUOUS TREE - B&B
SHRUBS
ROOT (BR)
DECIDUOUS TREE - BARE
GRASS PLANTING AREA
WILDFLOWER AND ORNAMENTAL
EROSION PROTECTION
EXISTING STONE
LANDSCAPE PLANS 7
100 20
SCALE IN FEET
SWAMP WHITE OAK (3)
BUR OAK (3)
SUGAR MAPLE (3)
SUGAR MAPLE (7)
BLACK CHERRY (3)
MAILBOXES (BY OTHERS)
AREA FOR CONCREE PAD/
SUGAR MAPLE (2)
DRIVE ALIGNMENT
PROPOSED SHARED PRIVATE
BUR OAK (1)
SWAMP WHITE OAK (3)
BLACK CHERRY (3)
SWAMP WHITE OAK (3)
BLACK CHERRY (2)
SUGAR MAPLE (3)
OLD LONG LAKE ROAD
C
I
T
Y
O
F
L
O
N
G
L
A
K
E
ALLEGHENY SERVICEBERRY (3)
SWAMP WHITE OAK (2)
SIOUXLAND COTTONWOOD (4)
CARDINAL RED TWIG DOGWOOD (20)
CSAH 112/WAYZATA BLVD
TRAIL, TYP.
RIVER BIRCH (5)
EASTERN RED CEDAR (4)
RIGHT-OF-WAY, TYP.
LIMITS, TYP.
ROADWAY CONSTRUCTION
SIOUXLAND COTTONWOOD (1)
CARDINAL RED TWIG DOGWOOD (10)
PRAIRIE CASCADE WILLOW (2)
RIVER BIRCH (4)
PLANTING
ORNAMENTAL GRASS
WILDFLOWER AND
C
I
T
Y
O
F
O
R
O
N
O
AUTUMN MAGIC BLACK CHOKEBERRY (8)
POND HIGH WATER LINE (987.1)
POND NORMAL WATER LINE (983.5)
APPROXIMATE RIPRAP AREA, TYP. (BY OTHERS)3'THE SAME SPECIES DIRECTLY ADJACENT TO EACH OTHER.
SPECIES IN AREA SHOWN ON PLAN. PLANT NO MORE THAN THREE OF
PATTERN 24 INCHES ON CENTER. RANDOMLY DISTRIBUTE SPECIFIED
GRASS PLANTING NOTE: INSTALL PLANTS IN A TRIANGULAR GRID
3. PLUG PLANTING AND WILDFLOWER AND ORNAMENTAL
BY THE LANDSCAPE CONTRACTOR.
ARCHITECT PRIOR TO SUBMISSION OF ANY BID AND/OR QUOTE
2. ALL SUBSTITUTIONS MUST BE APPROVED BY THE LANDSCAPE
FOR APPROVAL BY THE LANDSCAPE ARCHITECT PRIOR TO PLANTING
1. CONTRACTOR SHALL STAKE ALL TREE AND SHRUB LOCATIONS
LANDSCAPE NOTES
SHEET
OF
DRAWN BY
11
DESIGNED BY
CHECKED BY
NO DATE BY CKD APPR REVISION
Date License #
Print Name:
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...\CAD_BIM\Plan\11400_ln03.dgn CITY PROJECT NO. X
X
COUNTY PROJECT NO.
X
STATE PROJECT NO.
X
X
STATE AID PROJECT NO.
the laws of the State of Minnesota.
that I am a duly Licensed Landscape Architect under
was prepared by me or under my direct supervision and
I hereby certify that this plan, specification, or report CITY OF ORONO
MICHAEL JISCHKE
JONATHAN FILLMORE
AMY ELIAS
MICHAEL JISCHKE
COMM. NO. 1140042191
CSAH 112 PHASE 2 LANDSCAPE PLANS
LEGEND
CONIFEROUS TREE
DECIDUOUS TREE - B&B
BLACK VINYL CHAIN LINK FENCE
SHRUBS
9
6
5
9
7
0
9
7
0
970
9
7
0
9
7
0
9
7
0
9
7
0
9
7
5
9
7
5
975
9
7
5
9
8
0
9
8
0
9
8
0
980
9
8
5
9
8
5
985
990
9
9
0
D
I
LANDSCAPE PLANS 8
100 20
SCALE IN FEET
5
'
EXISTING TREE LINE
5 FOOT CLEAR ZONE
BLACK VINYL CHAIN LINK FENCE
LIMITS, TYP.
PHASE #1 CONSTRUCTION
RIGHT-OF-WAY, TYP.
BLACK HILLS SPURCE (4)
LUCE LINE STATE TRAIL BRIDGE
LUCE LINE STATE TRAIL
CITY OF ORONO
CITY OF LONG LAKE
LUCE LINE STATE TRAIL
SWAMP WHITE OAK (2)
SMOOTH SUMAC (25)
LOCAL TRAIL
C
S
A
H 11
2/
W
A
Z
A
Y
T
A
B
L
V
D
SILVERBERRY (9)
SILVERBERRY (8)
EXISTING GAURDRAIL
BY THE LANDSCAPE CONTRACTOR.
ARCHITECT PRIOR TO SUBMISSION OF ANY BID AND/OR QUOTE
2. ALL SUBSTITUTIONS MUST BE APPROVED BY THE LANDSCAPE
FOR APPROVAL BY THE LANDSCAPE ARCHITECT PRIOR TO PLANTING
1. CONTRACTOR SHALL STAKE ALL TREE AND SHRUB LOCATIONS
LANDSCAPE NOTES
SHEET
OF
DRAWN BY
11
DESIGNED BY
CHECKED BY
NO DATE BY CKD APPR REVISION
Date License #
Print Name:
H
:
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...\CAD_BIM\Plan\11400_lnd02.dgn CITY PROJECT NO. X
X
COUNTY PROJECT NO.
X
STATE PROJECT NO.
X
X
STATE AID PROJECT NO.
the laws of the State of Minnesota.
that I am a duly Licensed Landscape Architect under
was prepared by me or under my direct supervision and
I hereby certify that this plan, specification, or report CITY OF ORONO
MICHAEL JISCHKE
JONATHAN FILLMORE
AMY ELIAS
MICHAEL JISCHKE
COMM. NO. 1140042191
CSAH 112 PHASE 2 LANDSCAPE PLANS
ACCEPTABLE PLANT STOCK GROWING RANGE LIMITS
SOURCE: USDA PLANT HARDINESS ZONE MAP
o
o o
o
CANADA
ND
SD
NE
MN
IA
KS MO
IL IN
OH
MI
WI
MT
WY
CO
PA
NY
MINNESOTA ZONE WHERE THE PROJECT SITE IS LOCATED, AS FOLLOWS:
FOR ALL PLANT STOCK, DOCUMENT ACCEPTABILITY FOR HARDINESS IN THE
YEARS WITHIN THE ACCEPTABLE LIMITS SHOWN.
A.PLANT STOCK CONTINUOUSLY GROWN FOR AT LEAST THE LAST TWO
OR
ORIGINATING FROM THE ACCEPTABLE LIMITS SHOWN.
LIMITS, HAVING SEED SOURCE OR ROOT AND GRAFT STOCK
B.PLANT STOCK, GROWN OUTSIDE THE ACCEPTABLE GROWING RANGE
(MnDOT 3861.2C)
o o -26.1 TO -28.9 F5a
LAKE
L
A K
E
L
A
K
E
LAKE
LAKE
SUPERIOR
M
I C
H
I G
A N
H
U
R
O
N
ERIE
ONTANO4
5a
5b
4
3
4
2
5a
ZONES LEGEND
UNACCEPTABLE ZONES
2
1
1 0
L A K
E
W
I N
N
I P
E
G BAY
HUDSON
6
6
5b5b
5b and 6
0, 1, 2,
PLANT INSTALLATION PERIOD
PROJECT LOCATION
FALL DECIDUOUS PLANTING DATES.
SPRING NO LATER THAN JUNE 1ST OR FOLLOW THE
1.BARE ROOT PERENNIALS MUST BE INSTALLED IN THE
ENGINEER.
SEASONAL CONDITIONS, AS DETERMINED BY THE
2.ACTUAL DATES MAY CHANGE DEPENDING UPON
CRABAPPLE, PLUM/CHERRY, OAKS, AND SUMAC.
HONEYLOCUST, BIRCH, MOUNTAIN ASH, MAPLE, WILLOW,
DOGWOOD, POPLAR, HACKBERRY, LINDEN, IRONWOOD,
FORM OF THE FOLLOWING SPECIES: HAWTHORN,
3.FALL PLANTING IS NOT ALLOWED FOR BARE ROOT
OF THE PLANT ESTABLISHMENT PERIOD.
DURING THE MONTH OF MAY DURING THE FIRST YEAR
4.ALL REPLACEMENT PLANTS MUST BE INSTALLED
4
PLANTING DATES BY ZONE
KEY SPRING FALL
DECIDUOUS CONIFEROUS PERENNIALS SEEDLINGS DECIDUOUS CONIFEROUS
3
APRIL 21 APRIL 21 MAY 1 APRIL 21 OCT. 1 AUG. 25
TO TO TO TO TO TO
JUNE 1 JUNE 1 JUNE 15 JUNE 1 NOV. 1 SEPT. 15
APRIL 7 APRIL 7 MAY 1 APRIL 7 OCT. 10 AUG. 25
TO TO TO TO TO TO
JUNE 1 MAY 17 JUNE 15 MAY 17 NOV. 15 SEPT. 15
3
4
(MnDOT 2571.3F2)
PLANTING SOIL (MnDOT 2571.3D2)
CUT
PRUNING
CORRECT
CLOSE
TOO
LONG
TOO
SLANTED
TOO
PRUNING
BRANCHES PRUNED TO LIVE BUD
BRANCHES PRUNED AT TRUNK
(SHIGO METHOD)
A A
(MnDOT 2571.3K2a9 and 2571.3E1)
SAW:
STEPS TO PRUNING WITH PRUNING
BRANCH AT POINT A.
1.CUT PART WAY THROUGH THE
BRANCH FROM POINT B TO A.
2.CUT COMPLETELY THROUGH
POINT C TO D.
3.AT BRANCH COLLAR CUT FROM
AFTER ONE SEASON OF GROWTH.
DISCONTINUOUS CALLUS FORMATION
(TOO CLOSE) WILL RESULT IN
INCORRECT CUT FROM POINT C TO X
GROWTH.
FORMATION AFTER ONE SEASON OF
DOUGHNUT SHAPED CALLUS
WILL RESULT IN CONTINUOUS
THE STUB FROM POINT B TO A)
(LEAVING BRANCH COLLAR BUT NOT
CORRECT CUT FROM POINT C TO D
PRUNING NOTES:
OR PRUNING SAW.
SHARP SCISSOR-TYPE PRUNER
1.PRUNE USING CLEAN AND
EARLY SPRING.
LATE DORMANT SEASON OR
2.THE BEST TIME TO PRUNE IS
MAY, JUNE OR JULY.
3.AVOID PRUNING OAKS IN APRIL,
LATEX PAINT OR SHELLAC.
SURFACE OR WOUND WITH
JULY, IMMEDIATELY PAINT CUT
TREES IN APRIL, MAY, JUNE OR
IF WOUNDS OCCUR TO OAK
4.IF PRUNING IS NECESSARY OR
GENERAL NOTES
SEE SPECIAL PROVISIONS FOR SPECIFIC PROJECT REQUIREMENTS.
GENERAL REQUIREMENTS.
CONTRACT ADMINISTRATION MANUAL FOR MnDOT LANDSCAPE PROJECTS" FOR
REFER TO MnDOT SPECIFICATIONS 2571, 3861, AND THE "2016 INSPECTION AND
COMPLETE PREPARATORY WORK BEFORE STARTING INITIAL PLANTING OPERATIONS.
ACCEPT ALL PLANT STOCK IN ACCORDANCE WITH MnDOT 3861 PRIOR TO PLANTING.
OPERATIONS IN ACCORDANCE WITH (MnDOT 2571.3D2 STEP 4)
THE CONTRACTOR WILL DEMONSTRATE COMPETENCY FOR SOIL CULTIVATION
OPERATIONS IN ACCORDANCE WITH MnDOT 2571.3F1
THE CONTRACTOR WILL DEMONSTRATE COMPETENCY FOR ALL PLANT INSTALLATION
PROTECTION
RODENT
FERTILIZER SEE SPECIAL PROVISIONS
COMPOST MnDOT 3890 GRADE 2 UNLESS OTHERWISE SPECIFIED.
MATERIAL
MULCH MnDOT 3882 TYPE 6 UNLESS OTHERWISE SPECIFIED.
BEDS
PLANTING
MASS
PREVENTION)
CRACK
(FROST
PAINTING
TREE
NO PAINTING OF TREE STEMS SHALL BE REQUIRED.
DIMENSIONS
PLANTING PLAN
STATED DIMENSIONS SUPERCEDE SCALING FROM PLAN.
2571.3G)
(MnDOT
GUIDELINES
WATERING PLANT TYPE WATER PER APPLICATION
AVERAGE GALLONS OF
TREES
MACHINE TRANSPLANTED
50-100
TREES
BALLED AND BURLAPPED 20
TREES
BARE ROOT AND CONTAINER
15
SHRUBS
BALLED AND BURLAPPED 10
SHRUBS
BARE ROOT AND CONTAINER
7
WOODY SEEDLINGS 4
PERENNIALS AND VINES 3
REQUIREMENTS.
LEVELS. THE AMOUNTS LISTED ABOVE ARE GUIDELINES, NOT
MAINTAIN SOIL MOISTURE AT ADEQUATE BUT NOT EXCESSIVE
IT IS THE CONTRACTOR'S RESPONSIBILITY TO MONITOR AND
ZONES LEGEND MIN. TEMP.
3
4
-34.4 TO -40 F
-28.9 TO -34.4 F
ACCEPTABLE ZONES
QUEBEC
ONTARIO
SASKATCHEWAN
MANITOBA
B B
C C
D
D
X
LIVE BUD
BRANCH COLLAR
RIDGE
BRANCH BARK
BRANCH
DEAD
LIVE BRANCH
3
SEE STANDARD PLANTING DETAILS.
DEFICIENCY IMMEDIATELY. MULCH ENTIRE MASS PLANTING BED.
NOTIFY ENGINEER OF GROSS PLANT QUANTITY SURPLUS OR
THE CENTER OF THE TREE TO THE CENTER OF THE SHRUB.
AROUND EACH CONIFER TREE. RADIUS WILL BE MEASURED FROM
SHRUBS AROUND EACH DECIDUOUS TREE AND 8' CLEAR RADIUS
UNLESS SPECIFIED OTHERWISE. PROVIDE 5' RADIUS CLEAR OF
FILL IN WITH REMAINING PLANTS. USE TRIANGULAR SPACING,
IN STAGGERED ROWS ON THE PERIMETER FIRST, THEN UNIFORMLY
LESS, UNLESS OTHERWISE SPECIFIED ON SHEETS. PLANT BEDS
PREPARE MASS PLANTING BEDS FOR PLANTS PLACED AT 8' OR
SEE SPECIAL PROVISIONS AND STANDARD PLANTING DETAILS.
1 6
"
1 2
"
9STANDARD PLANTING DETAILS
INPLACE CULTIVATED SOILS
THOROUGHLY MIXED WITH
SPECIFIES ADDITIVES
COMPOST AND OTHER
4 INCHES OF GRADE 2
.
(Mn/DOT 2571.3B)
SOIL DEPTH
INPLACE
CULTIVATED
.
TO PLANTING
AMENDMENTS SHALL BE INCIDENTAL
COMPOST AND ANY OTHER SOIL
DETAIL IS INDICATED IN THE PLANS.
WHERE PLANTING SOIL REPLACEMENT
USE IN ALL PLANTING BEDS, EXCEPT
SHEET
OF
DRAWN BY
11
DESIGNED BY
CHECKED BY
NO DATE BY CKD APPR REVISION
Date License #
Print Name:
H
:
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...\CAD_BIM\Plan\11400_lnd03.dgn CITY PROJECT NO. X
X
COUNTY PROJECT NO.
X
STATE PROJECT NO.
X
X
STATE AID PROJECT NO.
the laws of the State of Minnesota.
that I am a duly Licensed Landscape Architect under
was prepared by me or under my direct supervision and
I hereby certify that this plan, specification, or report CITY OF ORONO
MICHAEL JISCHKE
JONATHAN FILLMORE
AMY ELIAS
MICHAEL JISCHKE
COMM. NO. 1140042191
CSAH 112 PHASE 2 LANDSCAPE PLANS
3 x
3 / 5 x HEIGHT
INSTALLATION OF PLANTS
18"
B
A
A
C
B
B
A
MINIMUM TREE SPADE SIZE REQUIREMENTS
CALIPER
OAK TREE,
TREE,CALIPER
ORNAMENTAL
DECIDUOUS/
TREE, HEIGHT
CONIFEROUS
42"1" to 1.5"2" to 3"5' to 7'
60"1.5" to 2.5"3" to 4"7' to 9'
78"2.5" to 3.5"4" to 6"9' to 14'
85"3.5" to 5"6" to 8"14' to 18'
SIZE
DIAMETER
(C) SPADE
BALLED & BURLAPPED STOCK
1.SCARIFY SIDES AND BOTTOM OF HOLE.
2.PROCEED WITH CORRECTIVE PRUNING.
WITH BURLAP AND WIRE BASKET, (IF USED), INTACT.
FLARE IS AT OR UP TO 2" ABOVE THE FINISHED GRADE
COMPACTED PLANTING SOIL. INSTALL PLANT SO THE ROOT
3.SET PLANT ON UNDISTURBED NATIVE SOIL OR THOROUGHLY
4.SLIT REMAINING TREATED BURLAP AT 6" INTERVALS.
THE ROOTBALL, THEN WATER PLANT.
5.BACKFILL TO WITHIN APPROXIMATELY 12" OF THE TOP OF
ROOTS.
REMOVE ALL TWINE. REMOVE OR CORRECT STEM GIRDLING
BURLAP AND NAILS FROM THE TOP 1/3 OF THE BALL.
HORIZONTAL RINGS WHICHEVER IS GREATER. REMOVE ALL
6.REMOVE THE TOP 1/3 OF THE BASKET OR THE TOP TWO
7.PLUMB AND BACKFILL WITH PLANTING SOIL.
AND FILL VOIDS.
8.WATER THOROUGHLY WITHIN 2 HOURS TO SETTLE PLANTS
9.BACK FILL VOIDS AND WATER A SECOND TIME.
UNLESS SOIL MOISTURE IS EXCESSIVE.
10.PLACE MULCH WITHIN 48 HOURS OF THE SECOND WATERING
NOT MORE THAN 24 HOURS PRIOR TO PLANTING.
1.SOAK ROOTS IN WATER FOR AT LEAST ONE HOUR BUT
2.SCARIFY SIDES AND BOTTOM OF HOLE.
ROOTS.
3.PROCEED WITH CORRECTIVE PRUNING OF THE TOP AND
IMMEDIATELY BACKFILL WITH PLANTING SOIL.
ELEVATION. SPREAD ROOTS OUT EVENLY. PLUMB AND
PLANT SO THE ROOT FLARE IS AT THE FINISHED SOIL
4.TRANSFER PLANT DIRECTLY FROM WATER TO HOLE. SET
PLANTS AND FILL VOIDS.
5.WATER THOROUGHLY WITHIN 2 HOURS TO SETTLE
6.BACK FILL VOIDS AND WATER A SECOND TIME.
WATERING UNLESS SOIL MOISTURE IS EXCESSIVE.
7.PLACE MULCH WITHIN 48 HOURS OF THE SECOND
BARE ROOT STOCK
1.SCARIFY SIDES AND BOTTOM OF HOLE.
2.PROCEED WITH CORRECTIVE PRUNING OF TOP AND ROOT.
REMOVE OR CORRECT STEM GIRDLING ROOTS.
TO REDIRECT AND PREVENT CIRCLING FIBROUS ROOTS.
3.REMOVE CONTAINER AND SCORE OUTSIDE OF SOIL MASS
TO 2" ABOVE THE FINISHED GRADE.
PLANT SO THE TOP OF THE ROOT FLARE IS AT OR UP
THOROUGHLY COMPACTED PLANTING SOIL. INSTALL
4.SET PLANT ON UNDISTURBED NATIVE SOIL OR
5.PLUMB AND BACKFILL WITH PLANTING SOIL.
AND FILL VOIDS.
6.WATER THOROUGHLY WITHIN 2 HOURS TO SETTLE PLANT
7.BACK FILL VOIDS AND WATER A SECOND TIME.
WATERING UNLESS SOIL MOISTURE IS EXCESSIVE.
8.PLACE MULCH WITHIN 48 HOURS OF THE SECOND
CONTAINER STOCK
MACHINE MOVED STOCK
1.SCARIFY SIDES AND BOTTOM OF HOLE.
2.PROCEED WITH CORRECTIVE PRUNING.
PREVIOUSLY GROWN.
3.SET PLANT ON NATIVE SOIL AT SAME DEPTH AS IT WAS
4.PLUMB AND BACKFILL WITH PLANTING SOIL.
OF 18" AND A MINIMUM DEPTH OF 12".
ADJACENT TO THE ROOT BALL TO A MINIMUM DISTANCE
5.AFTER PLANTING, LOOSEN THE SOIL IMMEDIATELY
AND FILL VOIDS.
6.WATER THOROUGHLY WITHIN 2 HOURS TO SETTLE PLANT
7.BACK FILL VOIDS AND WATER A SECOND TIME.
WATERING UNLESS SOIL MOISTURE IS EXCESSIVE.
8.PLACE MULCH WITHIN 48 HOURS OF THE SECOND
FOR PLANTING SOIL
DETAIL SEE STANDARD
PLANTING DETAILS (A)
FOR PLANTING SOIL
DETAIL SEE STANDARD
PLANTING DETAILS (A)
FOR PLANTING SOIL
DETAIL SEE STANDARD
PLANTING DETAILS (A)
LOOSENED
SOIL
FOR PLANTING SOIL
DETAIL SEE STANDARD
PLANTING DETAILS (A)
FOR MULCH DETAIL
SEE STANDARD
PLANTING DETAIL (B)
FOR MULCH DETAIL
SEE STANDARD
PLANTING DETAIL (B)
(MnDOT 2571.3F)
PLANTING HOLE DIMENSIONS
ROOT FLAIR TO BOTTOM OF SOIL BALL.
HOLE DEPTH FOR B&B AND CONTAINER PLANTS SHALL NOT EXCEED MEASUREMENT FROM
PLANT TYPE AND INCLUDING
PLANT SIZE UP TO
WIDTH
(A) MINIMUM HOLE
HOLE DEPTH
(B) APPROXIMATE
TREES
ORNAMENTAL
DECIDUOUS &
3' B.R.46"13"
4' B.R 46"14"
5' B.R.48"14"
6' B.R.54"15"
7' B.R 60"16"
8' B.R.66"19"
0.75" B.R.48'12"
1" B.R.54"14"
1.25" B.R.60"14"
1.5 B.R.66"15"
1.75" B.R 72"16"
2" B.R.84"19"
4' B.B.42"11"
5' B.B.48"12"
6' B.B.52"14"
8' B.B.66"16"
10' B.B.66"16"
12' B.B.48"16"
1" B.B.54"14"
1.25" B.B.56"15"
1.5" B.B.61"15"
1.75" B.B.66"16"
2" B.B.72"16"
2.5" B.B.84"19"
3" B.B.96"20"
3.5" B.B.114"23"
4" B.B.126"25"
AND PERENNIALS
SHRUBS, ROSES
DECIDUOUS
12" B.R.24"7"
15" B.R.28"8"
18" B.R.30"8"
2' B.R.33"9"
3' B.R.42"11"
4' B.B.48"12"
TRENCH.
CONTINUOUS
SPACING IN A
UPON ON-CENTER
SHALL BE BASED
DEPTH AND WIDTH
PERENNIAL HOLE
5' B.R.54"14"
6' B.R.60"14"
18" B.B.27"7"
2' B.B.30"8"
3' B.B.36"9"
4' B.B.42"11"
5' B.B.48"12"
6' B.B.54"14"
MULCH PLACEMENT (MnDOT 2571.3H)INSTALLATION OF VINES
MIN. 2'-0"MIN. 2'-0"
CHAIN-LINK FENCE
INPLACE WALL
1" x 36" WOOD LATH
DRIVEN 12" INTO SOIL
AT AN ANGLE SO THE
TOP RESTS SNUGLEY
AGAINST THE WALL
OR FENCE
MULCH CONTINUOUSLY
BETWEEN VINES AND
5' BEYOND TERMINAL
VINE
FASTEN LOOSELY TO
LATH WITH
BIODEGRADABLE STRING
FOR PLANTING SOIL
DETAIL SEE STANDARD
PLANTING DETAILS (A)
PLANTING HOLE DIMENSIONS
ROOT FLAIR TO BOTTOM OF SOIL BALL.
HOLE DEPTH FOR B&B AND CONTAINER PLANTS SHALL NOT EXCEED MEASUREMENT FROM
PLANT TYPE
AND INCLUDING
PLANT SIZE UP TO
WIDTH
(A) MINIMUM HOLE
HOLE DEPTH
(B) APPROXIMATE
TREES
CONIFEROUS
2' B.B 36"10"
3' B.B 42"11"
4' B.B 51"13"
TERMINAL BUDS
WILL CONTAIN
CONIFER BRANCHES
AT LEAST 2/3 OF ALL
5' B.B 60"13"
6' B.B 66"15"
7' B.B 72"16"
8' B.B 81"18"
9' B.B 90"20"
10' B.B 102"21"
12' B.B 114"24"
SHRUBS
CONIFEROUS 18" B.B.24"7"
3' B.B.48"12"
(UPRIGHT)
SHRUBS
CONIFEROUS 18" SPR B.B.30"8"
2' SPR B.B.36"9"
(SPREADING)
GROWN PLANTS
CONTAINER
CELLPACKS / PLUGS 6"2.5"
2.25" CONT.7"3"
3.5" CONT.10"3"
4" CONT.11"4"
4.5" CONT.13"4"
6"/1 QT CONT.15"5.5"
1# CONT.18"6"
2# CONT.23"7.5"
3# CONT.29"8.5"
5# CONT.30"11"
7# CONT.37"11"
15# CONT.44"14"
10# CONT.45"15"
20# CONT.60"16"
25# CONT.72"17"
SEEDLINGS
6" SEEDLING 15"14"
9" SEEDLING 18"14"
12" SEEDLING 23"16"
18" SEEDLING 30"16"
2' SEEDLING 36"18"
VINES
1 YR. MED B.R.15"11"
1 YR. NO. 1 B.R.17"14'
2 YR. MED. B.R.33"12"
2 YR. NO. 1 B.R.42"15"
M
I N
.
TYPE OF PLANT SQ. FT. PER PLANT
CONIFEROUS TREES
2
ORNAMENTAL TREES
DECIDUOUS AND
ORNAMENTAL GRASS
PERENNIALS,
ROSE BUSHS,
DECIDUOUS SHRUBS,
CONIFEROUS AND
SPACING x SPACING
VINES SPACING x 2
2
MULCH AREA CALCULATOR
= 3.1416
6
"
M
A
X
DECIDUOUS TREE (3')
TRANSPLANT (RADIUS+2')
+3 X
SPADE DIAMETER
+1 X
CONIFEROUS TREE
TREES OR SHRUBS
MACHINE-MOVED
TRUNK OR MAIN STEM.
SHRUBS AT THE
FROM TREES AND
NO MORE THAN 6"
LESS THAN 3" AND
1.PULL MULCH BACK NO
MINIMUM 3" DEPTH.
MAINTAINED AT A
THE MULCH DEPTH IS
ESTABLISHED PERIOD IF
THROUGHOUT THE
IS ACCEPTABLE
DETERIORATING MULCH
2.SUBSIDING OR
MAXIMUM DEPTH.
NOT EXCEED THE 6"
MINIMUM DEPTH, DO
BELOW THE 3"
3.ADD MULCH WHEN
REPLACED.
REMOVED AND
WITH SOIL MUST BE
4.MULCH CONTAMINATED
WALL INSTALLATION FENCE INSTALLATION
2
2
2
1
2
"
SPACING FROM TRUNK
TO RIGHT
ROOT STOCK DETAILS
TO APPLICABLE
PLANT ACCORDING
NOTE:
H
E
I
G
H
T
(RADIUS+3')
10STANDARD PLANTING DETAILS
INCIDENTAL TO PLANTING
5. MULCH SHALL BE
SHEET
OF
DRAWN BY
11
DESIGNED BY
CHECKED BY
NO DATE BY CKD APPR REVISION
Date License #
Print Name:
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...\CAD_BIM\Plan\11400_lnd04.dgn CITY PROJECT NO. X
X
COUNTY PROJECT NO.
X
STATE PROJECT NO.
X
X
STATE AID PROJECT NO.
the laws of the State of Minnesota.
that I am a duly Licensed Landscape Architect under
was prepared by me or under my direct supervision and
I hereby certify that this plan, specification, or report CITY OF ORONO
MICHAEL JISCHKE
JONATHAN FILLMORE
AMY ELIAS
MICHAEL JISCHKE
COMM. NO. 1140042191
CSAH 112 PHASE 2 LANDSCAPE PLANS
INSTALL GRANULAR FILTER
INSTALL TILE DRAINAGE
FINISHED GRADE.
1.EXCAVATE HOLE OR BED TO ALLOW PLACING THE TOP OF ROOT MASS 1"-3" HIGHER THAN
LAYER TO ADEQUATELY DRAIN SUBSOIL.
2.AUGER 8" DIAMETER HOLES ENTIRELY THROUGH IMPERVIOUS OR POORLY DRAINED HARD PAN SOIL
DRAINAGE.
3.TEST FOR POSITIVE DRAINAGE. RE-AUGER AN ADDITIONAL 8" IF NECESSARY FOR POSITIVE
AND 50% INPLACE SOIL.
4.THOUROUGHLY BACKFILL AUGER HOLES WITH A UNIFORM INCORPORATED MIXTURE OF 50% SAND
5.COMPLETE PLANTING ACCORDING TO ROOT TYPE. SEE STANDARD PLANTING DETAILS (B).
HIGHER THAN FINISHED GRADE.
1.EXCAVATE HOLE OR BED TO ALLOW PLACING THE TOP OF THE ROOT MASS 1"-3"
2.INSTALL 4" MINIMUM DIAMETER DRAIN TILE DAYLIGHTING AT A LOWER GRADE.
3.COMPLETE PLANTING ACCORDING TO ROOT TYPE. SEE STANDARD PLANTING DETAILS (B).
INSTALL MINI-BERM
NOTE:
ENGINEER APPROVAL.
WHICH TYPE TO USE ARE DETERMINED BY THE CONTRACTOR, SUBJECT TO
1.THE NEED FOR USING PLANTING DETAILS FOR POORLY DRAINED SOILS AND
1.EXCAVATE HOLE OR BED 1/4 THE DEPTH OF THE ROOT MASS.
2.SET ROOT MASS IN HOLE.
TIMES THE BERM HEIGHT.
3.CONSTRUCT BERM WITH PLANTING SOIL. EXTEND THE BERM BASE TO A WIDTH OF 3
4.COMPLETE PLANTING ACCORDING ROOT TYPE. SEE STANDARD PLANTING DETAILS (B).
OUTWARD-FLARED TOP RIM.
PERFORATION AND AN
TUBES WITH A LASER LINE
TRANSLUCENT POLYPROPYLENE
TWIN-WALL, RIGID AND SEMI
1.USE SEAMLESS, EXTRUDED,
TWISTING.
PREVENT DISLODGING OR
x 1'' WHITE OAK STAKE TO
CABLE-TIES ATTACHED TO A 1''
2.SECURE SHELTER WITH NYLON
DISTURBING THE TREE ROOTS.
THE SOIL SURFACE WITHOUT
TUBE A MINIMUM OF 1'' BELOW
3.EMBED THE BOTTOM OF THE
NETTING DOWN AS SHOWN.
TOP OF THE TUBE. PULL
COVER AND SLEEVE OVER THE
PHOTODEGRADABLE NETTING
4.INSTALL A PLASTIC
5' FOR DECIDUOUS TREES
8' FOR CONF. TREES
CHART ON STANDARD PLANTING DETAILS (B)
MINIMUMS FROM THE PLANTING HOLE DIMENSIONS
HOLE EXCAVATION WIDTH IN ACCORDANCE WITH
PLANTING DETAILS (A)
DETAIL SEE STANDARD
FOR PLANTING SOIL
PLANT SPACING IN MASS BEDS
PLANTING DETAIL (B)
SEE STANDARD
FOR MULCH DETAIL
PLANTING DETAIL FOR POORLY DRAINED SOILS
8" AUGER
HOLES
4" DRAIN
TILE
FOR PLANTING SOIL
DETAIL SEE STANDARD
PLANTING DETAILS (A)
FOR PLANTING SOIL
DETAIL SEE STANDARD
PLANTING DETAILS (A)
FOR PLANTING SOIL
DETAIL SEE STANDARD
PLANTING DETAILS (A)
FOR MULCH DETAIL
SEE STANDARD
PLANTING DETAIL (B)
FOR MULCH DETAIL
SEE STANDARD
PLANTING DETAIL (B)
FOR MULCH DETAIL
SEE STANDARD
PLANTING DETAIL (B)
(MnDOT 2571.3D2 (STEP 8)
NOTE:
THE UPHILL HALF OF THE WATERING BASIN.
1.ON 1:2 SLOPES OR GREATER, DO NOT CONSTRUCT
CUT AREA
EXISTING GRADE
WATER BASIN
UPHILL HALF
WATER BASIN
DOWN HILL HALF
PLANTING DETAILS (A)
DETAIL SEE STANDARD
FOR PLANTING SOIL
DETAILS (B)
SEE STANDARD PLANTING
ROOT TYPE.
PLANT ACCORDING TO
PLANTING ON SLOPES
HOLD WATER IN BASIN.
SOIL RIDGE TO
PLANTING DETAIL (B)
SEE STANDARD
FOR MULCH DETAIL
SEEDLING TREE SHELTER
2
'
-
0
"
M
I N
.
1
2
"
T
O
1
4
"
PREVAILING WIND
RECESS
FORMED TUBE
SECURE STAKE IN
CABLE-TIE TO
(LENGTH VARIES)
STAKE
TUBE SHELTER
PERFORATION
LASER LINE
NETTING
(MnDOT 2571.3I4)
RODENT PROTECTION
CLOTH). OVERLAP THE CUT END 2".
1.FORM A DOUBLE-LAYERED CYLINDER USING 0.25" GRID GALVANIZED WELDED WIRE MESH (HARDWARE
CENTER OF THE TREE STEM.
2.DRIVE TWO 1" x 1" OPPOSING HEARTWOOD WHITE OAK STAKES INTO THE GROUND, 7" FROM THE
OR CABLE-TIES ALONG THE OVERLAP. SPACE APPROXIMATELY 4" ON CENTER ALONG THE OVERLAP.
3.SECURE THE MESH CYLINDER TO THE OUTSIDE OF THE STAKES USING EITHER, SCREWS AND WASHERS
a.SCREWS SHALL BE ROUND HEAD GALVANIZED 1/8" DIA. x 3/4" LONG WITH WASHERS.
OR
STRENGTH.
b.CABLE-TIES SHALL BE NYLON, AT LEAST 8" LONG AND BETWEEN 75LB TO 120LB TENSILE
THE TREE ROOTS.
4.EMBED THE LOWER EDGE OF THE MESH CYLINDER 1" BELOW THE SOIL SURFACE WITHOUT DISTURBING
THE TOP OF THE CYLINDER.
5.CUT EDGES WILL NOT BE PERMITTED AT THE TOP OF THE CYLINDER. STAKE WILL BE FLUSH WITH
TRUNK AS SPECIFIED IN MULCH PLACEMENT DETAIL.
6.MULCH WITHIN THE CYLINDER SHALL NOT EXCEED 3" DEPTH AND SHALL BE PULLED BACK FROM THE
INSTALLATION OF 12" MIN. HEIGHT RODENT GUARDS.
7.THE BOTTOM WHORL OF PINE AND LARCH BRANCHES MAY HAVE TO BE REMOVED TO PERMIT
8.INSTALL ON ALL DECIDUOUS, PINE AND LARCH TREES, DO NOT PLACE ON SPRUCE TREES.
(MnDOT 2571.3I2)
WIRE MESH
STAKE
CONIFEROUS TREES
12" MIN. HT. FOR
DECIDUOUS TREES
24" MIN. HT. FOR
STAKING AND GUYING
STEEL POST SIZING
CALIPER STEEL POST TYPE A B C D
4 INCHES
LESS THEN
7'-0"
MIN.
3'-0"4'-0"3'-0"
INCHES
THEN 4
GREATER 10'-0"
MIN.
4'-0"6'-0"5'-0"
A
B
C
D
SLOPE.
REGARDLESS OF GROUND
ROOT BALL. DRIVE PLUMB
WIRES. PLACE OUTSIDE OF
OR DRILLED TO RETAIN GUY
TEEL POSTS TO BE NOTCHED1.S
BE APPROVED.
GUYING SYSTEMS WILL NOT
RUBBER HOSE AND WIRE
2.REQUESTS TO SUBSTITUTE
4.REMOVE WITHIN ONE YEAR.
10 ga WIRE.
STRAPS. ATTACH WITH
THICK AND 1.5" WIDE
POLYETHYLENE, 40 MIL.
POLYROPYLENE OR
16" LONG
SEE CHART
STEEL POST
OR APPROVED EQUAL.
POST (MnDOT 3401)
CHANNEL STEEL SIGN
10', 2.2 LB. FLANGED
(MnDOT 2571.3I1)
OR APPROVED EQUAL.
POST (MnDOT 3403)
ROLLED STEEL FENCE
1
1
/
4
R
O
O
T
M
A
S
S
15"
11STANDARD PLANTING DETAILS
BY THE ENGINEER.
PROBLEM, OR AS DIRECTED
WIND CONDITIONS ARE A
WHERE VANDALISM, SOIL, OR
TREES IN A PLUMB CONDITION
OR NECESSARY TO MAINTAIN
REQUIRED UNLESS SPECIFIED
3. TREE STAKING IS NOT
CS
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AGENDA ITEM
Prepared By: Reviewed By: Approved By: DJR
1. Purpose. The purpose of this action item is to gain Council authorization for Bolton and Menk to
conduct a Stormwater pond assessment for the Browns Bay (BB), Carman Bay (CB), Crystal Bay (CY),
Hadley Lake (HA), Lafayette Bay (LF), Mooney Lake (MO), Peavey Lake (PL), and Smith Bay (SM)
Subwatersheds.
2. Background. In order to maintain compliance with the MS4 permit one of the action items in the
City’s Storm Water Pollution Prevention Plan is to develop a Pond Assessment Program. The plan covers
the years of the MS4 permit (2015-2020) and calls for a deliberate process of gathering/verifying current
data on our ponds and then using that data to determine their effectiveness in removing total phosphorus
(TP) and total suspended solids (TSS) from our storm water. To complete the process we divided the
city into its various subwatersheds with the goal of completing the assessment of a couple sub watersheds
per year. In 2016 we started with Long Lake (LL) and Tanager Lake (TL) sub-water sheds. In 2017 we
worked on French Lake (FR), Lake Classen (LC), Maxwell Bay (MB), and Stubbs Bay (SB)
Subwatersheds. In 2018 the focus was on the Forest Lake (FL), North Arm (NA), Painters Creek (PC),
and West Arm (WA) Subwatersheds.
3. Project Scope Assess the stormwater ponds in the Browns Bay (BB), Carman Bay (CB), Crystal Bay
(CY), Hadley Lake (HA), Lafayette Bay (LF), Mooney Lake (MO), Peavey Lake (PL), and Smith Bay
(SM) Subwatersheds to include the delineation of their watersheds, determination of pond watershed
characteristics and the characteristics of the ponds themselves.
4. Cost. Bolton and Menk provided a not to exceed estimate of $10,500 for the assessment (Exhibit A)
5. Funding. The assessment will be funded by the Storm Water Fund. The stormwater Fund project
EOY 2019 balance is $1,047,912.
6. Staff Recommendation. I recommend the council accept the proposal from Bolton and Menk to
assess storm ponds in 2019.
COUNCIL ACTION REQUESTED
Motion accept the proposal from Bolton and Menk to assess storm ponds in 2019 for a fee not to exceed
$10,500.
Exhibits
A. Bolton and Menk Proposal.
Item No.: 13 Date: January 28, 2019
Item Description: Stormwater Pond Assessments
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
Consent Agenda
H:\ORNO\2019 New Projects\Fee Estimate - 2019 Pond Assessments.docx
January 22, 2019
City of Orono
Attn: Adam Edwards
P.O. Box 66
Orono, MN 55232
RE: 2019 Stormwater Pond Assessment
Dear Adam:
As requested, we have prepared a scope of services and fee estimate for completing the 2019 Stormwater
Pond Assessment for the City. Based on our understanding of the project, we propose the following
scope of work:
Stormwater Pond Assessment – Browns Bay (BB), Carman Bay (CB), Crystal Bay (CY), Hadley Lake
(HA), Lafayette Bay (LF), Mooney Lake (MO), Peavey Lake (PL), and Smith Bay (SM) Subwatersheds
• Coordinate and meet with City as necessary to review and discuss Pond Assessment procedures
and results.
• Establish location of all stormwater ponds within subwatersheds on City Parcel Maps through
review of City Maps, Record Drawings, and visual inspection.
• Establish pond ownership and maintenance responsibility for all stormwater ponds within the
listed subwatersheds.
• Establish location of City maintained stormwater ponds within subwatersheds with GIS
coordinates.
• Delineate watersheds for City maintained stormwater ponds.
• Define watershed characteristics for City maintained stormwater ponds. Characteristics shall
include impervious surface percentage, time of concentrations, areas, and soil types.
• Define pond characteristics for City maintained stormwater ponds. Characteristics shall include
design permanent volume, estimated existing permanent volume, outlet design, normal water
level, and high water level and record to Cartegraph and/or GIS database.
• Define drainage flow direction for all stormwater ponds within the listed subwatersheds.
• Prepare initial rating of City maintained stormwater ponds within subwatersheds as defined in
City’s Pond Assessment Program.
• Prepare recommendations for pond bathymetric surveys to establish accurate existing permanent
volumes based on initial ratings and discussions with City.
• Provide layer on City’s GIS mapping for data generated from pond assessments.
Assumptions
• No Maps or Plans will be generated as part of this proposal.
• No surveys will be performed as part of this proposal.
City of Orono
January 22, 2019
H:\ORNO\2019 New Projects\Fee Estimate - 2019 Pond Assessments.docx
• Wetland delineation services will not be required.
Based on the scope of services described above, we propose a not-to-exceed fee of $10,500 to be billed on
an hourly basis.
Please let me know if you have questions or need additional information.
Sincerely,
Bolton & Menk, Inc.
David P. Martini, P.E.
Principal Engineer
Prepared By: Reviewed By: Approved By: DJR
1. Purpose. The purpose of this item to gain council approval of a resolution (Exhibit A) requesting a
speed study from MnDOT on Willow Drive between Glendale Drive and Watertown Road.
2. Background. The City received a request to reduce the speed limit
along Willow Drive between Glendale Drive and Watertown Road. The
current speed limit is 40MPH. The requested speed limit is 30MPH.
The authority to change a speed limit rests with the Minnesota
Commissioner of Transportation. To initiate a speed study the city must
pass a resolution requesting the Commissioner conduct one. Enclosed is
a flyer from the state describing how speed limits are determined in
Minnesota.
3. Scope of Work. Form a Speed Study conducted by MnDOT of
Willow Drive between Glendale Drive and Watertown Road.
4. Staff review.
a. Traffic Study. City staff conducted and informal speed study.
The results were an average speed of 38-39 MPH and an 85% speed of
42 MPH in the subject area. The Average Daily Traffic count was
1780 vehicles per day.
b. Road Design. The roadway is classified as a Major Collector.
The road geometry and design will support speeds of 45-55MPH.
c. Accident Records. A review of the State Crash Mapping Data
Base shows 6 accidents since 2006 with 5 off the 6 at the Watertown
Road intersection. 5 of 6 were in winter months and the majority were
the result of driver error at the intersection.
d. Access Points. The road segment has a relative low number of
access points: There are five residential properties that directly access
this stretch of road, two intersection with residential cul-de-sacs, two
residential thru streets and the Hackberry park parking lot.
e. Abutting Speed Zones. The speed limit immediately north of
this stretch is 30MPH. The speed limits to the south and west of the
Watertown intersection are 40MPH and to the east 30 MPH.
f. Hackberry Park. The presence of hackberry park with its perpendicular parking lot and youth
sports fields immediately abutting the willow drive do support consideration of a lower speed due to the
number of potential vehicles backing into the travel lanes and the presence of young children in the area.
The section of streets has 510 feet of park frontage.
5. Public Comment. The petition was signed by eight residents. Staff sent a letter soliciting input to all
residents abutting the road. Six residents responded. Five supported a speed limit reduction and one
opposed as speed limit reduction. All of the responses received (Exhibit C) were in favor of the proposed
speed reduction.
6. Cost And Funding. There is no cost to the city for the speed study.
Item No.: 14 Date: January 28, 2019
Item Description: Willow Drive Speed Limit Reduction – Resolution
Presenter: Adam T. Edwards
Public Works Director/City Engineer
Agenda
Section:
Public Works/City
Engineer Report
Prepared By: Reviewed By: Approved By: DJR
7. Staff Recommendation. Based on the configuration of the roadway and the location of the park
parking and frontage with reasonable high level of youth activity in the area both the City Engineer and
Chief of Police recommend a speed study by MnDOT.
COUNCIL ACTION REQUESTED
Motion to approve the attached resolution requesting MnDOT conduct a Speed study of Willow Drive
between Glendale drive and Watertown road for a reduction in the posted speed limit to 30MPH.
Exhibits
A. Draft Resolution
B. Petition
C. Public comments
D. Speed Flyer
CITY OF ORONO
RESOLUTION OF THE CITY COUNCIL
NO. ________________________
CITY OF ORONO
HENNEPIN COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING THE MINNESOTA DEPARTMENT OF
TRANSPORTATION (MNDOT) TO COMPLETE A SPEED STUDY ON WILLOW
DRIVE BETWEEN GLENDALE DRIVE AND WATERTOWN ROAD
WHEREAS, the city council of the City of Orono is interested in reviewing the speed limit on
Willow Drive between Glendale Drive and Watertown Road:, and
NOW, THEREFORE BE IT RESOLVED that the City of Orono does hereby request that
MnDOT complete a speed study on Willow Drive between Glendale Drive and Watertown Road
for the purposes of determining the proper speed limit within the corridor.
Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held January
28, 2019.
ATTEST:
_____________________________ ______________________________
Anna Carlson, City Clerk Dennis Walsh, Mayor
Phone Conversation Log
Date: January 18th, 2019
From Mr. Jim Dillman, 225 Willow Dr N.
To Adam Edwards
Synopsis- Mr. Dillman expressed opposition to the proposed speed limit reduction. He is concerned the
area could then be used as a speed trap by law enforcement.
From:Jennie D"Alessandro
To:Adam Edwards
Subject:Speed limit change on Willow
Date:Tuesday, January 15, 2019 4:00:10 PM
Greetings,
As residents of one of the houses off of Willow, we’d like to voice our support of the reduced speed limit on
Willow. We have often questioned the safety of the 40 mph with the hill, park, and pedestrians along that road.
Thanks for considering a reduction in speed.
Best,
Jennie and Greg D’Alessandro
2335 Oliver Hill
From:Jennifer Rhoads
To:Adam Edwards
Subject:Speed limit on Willow Drive
Date:Friday, January 11, 2019 1:33:48 PM
Adam,
I received your letter in the mail requesting input from the neighbors in the area where you are considering a
reduction in speed on Willow Dr. Thank you for reaching out for input.
I live on Glendale Cove Ln and in order to reach Hackberry Park we need to cross over Willow Drive.
Unfortunately, there is a slight hill in the road between Glendale Cove Lane and the fire station which makes cars
not visible to us for a moment before we cross the road. As an adult I know to watch for the car to go into the blind
spot, but our children do not fully understand this (and are shorter so canny see the cars well before they drive into
the blind spot). Now that my children are riding their own bikes, we tend to go to Holbrook Park instead of
Hackberry because we do not have to cross over Willow Drive.
In addition when drivers are heading south on Willow and pass the fire station they can see the 40 mph speed limit
sign in front of them and I believe they immediately start to pick up the speed. This means they are often going 40
mph before they even reach Glendale Cove Ln where we are trying to cross the street to go to the park.
Reducing the speed limit to 30 mph would help me feel more comfortable crossing over Willow Drive with my
children.
If you have any questions on my comments please feel free to reach out. My cell is 419-344-7604.
Thank you,
Jennifer Rhoads
From:Kasey Beeler
To:Adam Edwards
Subject:Speed Limit Reduction: Willow Drive from Glendale to Watertown
Date:Monday, January 14, 2019 8:53:18 PM
Hi Adam-
My name is Kasey Beeler and I am a resident on Glendale Cove Lane, which intersects
Willow Drive where the proposed speed reduction request has been made. I could not agree
more with this request and hope the city does reduce the speed to 30 mph. Like many
others in the area we are a family with young children and I do not feel the speed limit creates
a safe environment. In fact, I worked very hard to change the bus route for my children so that
both times my children ride the bus - am and pm- the bus drops them off to not requiring
crossing Willow. After I made this change our entire cul de sac and the entire Oliver Hill cul
de sac also requested the similar bus route change due to concerns over crossing and children's
safety. With the hills on this stretch of Willow it is very difficult to see and often I find myself
having to pick up my pace if crossing Willow on Glendale Cove in order to get to Hackberry
Park. I think the reduction in speed would help increase safety for everyone using the area.
Thank you for considering a speed reduction and advocating for families in Orono. Again, I
am a strong supporter of this proposal and hope to see it enacted.
Thank you,
Kasey Beeler
612-750-0759
From:Rebecca Prenevost
To:Adam Edwards
Subject:Willow Drive Speed Limit
Date:Friday, January 11, 2019 7:12:31 PM
Hi Adam,
My husband and I received your letter regarding the potential to reduce the speed limit on Willow Drive to 30 mph.
I wanted to let you know we support this speed reduction 1000%.
Lots of our neighbors go for walks using Willow, there are tons of bicyclists on Willow, and our kids (10 and 7 yrs
old) frequently cross Willow to access Hackberry Park. In addition, Community Ed has started to offer more
activities at Hackberry Park (little league and flag football), and these parents park along Willow, resulting lots of
little kids going in/out/around cars very close to the fast traffic.
For these reasons, I can’t state enough how important I think it is for the speed limit to be reduced to 30 mph. I
appreciate all the City’s work to accomplish this task.
Thanks for all you do!
Rebecca Prenevost
2350 Oliver Hill
Orono MN 55356
From:Stacy Erstad
To:Adam Edwards
Subject:Willow Drive Speed Limit
Date:Saturday, January 12, 2019 3:36:38 PM
Adam,
We live on Oliver Hill Road and are in favor of having the speed limit on Willow reduced to
30 mph. If this is not an option, then please consider putting in a crosswalk over to the park.
Our neighborhood is full of children that enjoy riding their bikes on the path (road bike route)
and crossing over to the park. We cross over to the park between Oliver Hill and Maple Lane.
In that area is the hill on Willow and drivers appear to be picking up speed and not as aware of
people potentially crossing the road. In the summertime, the park is quite busy with cars and
kids. I feel that getting drivers to slow down, improving signage, and placing a crosswalk at
both ends of Hackberry Park would make that a much safer area for our families that are
trying to be out and active in the neighborhood year round.
--
Thank you for your consideration.
Stacy and Rob Erstad
From:Adam Edwards
To:Anna Carlson
Subject:FW: Please Review: Speed Limit - Willow
Date:Monday, January 28, 2019 1:54:31 PM
For item 14 exhibit C
From: ChaleenC.Almsted [mailto:ChaleenC.Almsted@target.com]
Sent: Monday, January 28, 2019 1:26 PM
To: Adam Edwards <aedwards@ci.orono.mn.us>
Subject: Please Review: Speed Limit - Willow
Please Review – sorry for the delay!
Hello Adam – My name is Chaleen Almsted (husband Dave) – we live in a culdesac off of Willow and
Watertown (Oliver Hill) – so the impacted area. We’re aware of the request to reduce the speed
limit and definitely support it! We were the first house in the neighborhood back in 2015. We’ve
seen the area and road become much more busy. We also spent many nights watching the road and
people flying by at a very fast, fast speed! We just a got a puppy that is learning the ropes and have
had a few incidents of running towards the road which has been very, very scary b/c of cards flying
by! Additionally, we are expecting our first in 2-3 weeks. I can tell you that from all of our walks
currently with our puppy – I am very apprehensive of walking outside of our culdesac with a stroller
b/c of the tight walk area that’s so close to the cars driving at a fast speed. When walking and a car is
driving 40 miles per hour – it feels like 80! It’s extremely unfortunate that will does not have a
sidewalk as I know it would be used so much and would bring more people out of their areas/homes
(if this ever becomes a topic to bring forward – let me know!). When you have a speed limit at 40 –
people are driving 38-45. If you have a speed limit at 30 – people would drive 28-32 which is so
much more reasonable and safe for everyone. This is something that should have been enforced a
long time ago and we’re so please we are at this point. Also, knowing there is a stop sign at
Watertown – when heading east down Willow - this would also prevent cars from rolling through
the intersection as they are coming in hot – I’ve seen it numerous times.. very scary.
Lastly, there are so many new kids around this area. Between homes rotating out and new people
moving in and the two culdesacs – you have 30+ kids that leverage the park, ball field daily, etc. And
as a soon to be parent and close with our neighbors – we really hate having to have conversation
around safety and getting to the park or walking from home to home. We’re not lucky to have
sidewalks in our culdesacs or fortunate like Crystal Bay or Brown or the other side of Willow.
Knowing this change over the past 5-6 years – this should be a BIG reason why the speed limit
should change. Before – this area was a lot of field and older couples… it’s changed a ton and the
community should support this from a safety standpoint.
I really hope you can review this and some of these points be part of the meeting tonight. We hope
we can make it.
Thank you for your time,
Chaleen Almsted