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Home My WebLink About02-25-2019 Council PacketAgenda Council Meeting Monday, February 25, 2019, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda 1. City Council Meeting Minutes of February 11, 2019 2. Claims/Bills 3. Approval of Rental License 4. Approval to Dispose of Bicycles 5. Appointment of 2019 Seasonal Employees 6. 2019 Sewer Rehabilitation Engineering 7. Resolution of Appreciation for Outgoing Park Commissioners 8. Outdoor Recreation Grant Application Resolution for Big Island Park 9. Local Trails Connection Grant Application Resolution 10. LA18-000091 – AJ Helgerson, 2870 Goldenrod Way, Variance – Resolution 11. LA18-000103 – Isaac Lindstrom, All Energy Solar o/b/o William and Eleanor Ferril, 240 Wakefield Road – Resolution 12. 2019 Pay Equity Report 13. Adoption of a Resolution Approving UBS Corporate Resolutions Public Comments – (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Presentation 14. Recognize Community Service Dog Program 15. Swearing in of Police Officers Public Works/ City Engineer Report 16. Public Works Update Mayor/Council Report Agenda Council Meeting Monday, February 25, 2019, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification City Administrator Report 17. Appointment of Park Commissioners 18. Appointment of Planning Commissioners City Attorney Report Adjournment Upcoming Events 2019 03-04-19 Park Commission Meeting, Monday, 6:30 p.m. 03-11-19 City Council Meeting, Monday, 7:00 p.m. 03-18-19 Planning Commission Meeting, Monday, 6:30 p.m. (Victoria Seals) 03-19-19 Council Work Session, Tuesday, 5:00 p.m. 03-19-19 City Council Meeting, Tuesday, 7:00 p.m. 04-08-19 City Council Meeting, Monday, 7:00 p.m. 04-15-19 Planning Commission Meeting, Monday, 6:30 p.m. (Matt Johnson) 04-22-19 Council Work Session, Monday, 5:00 p.m. 04-22-19 City Council Meeting, Monday, 7:00 p.m. 05-06-19 Park Commission Meeting, Monday, 6:30 p.m. 05-13-19 City Council Meeting, Monday, 7:00 p.m. 05-20-19 Planning Commission Meeting, Monday, 6:30 p.m. (Dennis Walsh) 05-27-19 Official Holiday, City Offices Closed 05-28-19 City Council Work Session, Tuesday, 5:00 p.m. 05-28-19 City Council Meeting, Tuesday, 7:00 p.m. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 11 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Richard Crosby, III, Matt Johnson, Aaron Printup, and Victoria Seals. Representing Staff were City Administrator Dustin Rief, Community Development Director Jeremy Barnhart, Finance Director Ron Olson, City Planner Melanie Curtis, City Attorney Soren Mattick and Recorder Jackie Young. Mayor Walsh called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA 1. CITY COUNCIL MEETING MINUTES OF JANUARY 28, 2019 2. CITY COUNCIL WORK SESSION MINUTES OF JANUARY 28, 2019 3. CLAIMS/BILLS 4. APPROVAL OF RENTAL LICENSES 5. APPROVAL OF LAWFUL GAMBLING LICENSE – ORONO PTO 6. LA18-000062 - SVEN GUSTAFSON, 387 ORONO ORCHARD ROAD, REVISED PRELIMNARY PLAT – RESOLUTION NO. 6941 7. LA18-000087 - ROBERT BROOK, 1165 FERNDALE ROAD, VARIANCE – FENCE IN THE STREET YARD OF A LOCAL STREET – RESOLUTION NO. 6942 8. LA18-000098 - JEN AND TONY ISHAUG, 4245 CHIPPEWA LANE, VARIANCE – RESOLUTION NO. 6943 9. LA18-000099 - JOHN ORTIZ WITH MOM’S DESIGN BUILD ON BEHALF OF BRET AND JENNIFER RIEMENSCHNEIDER, 835 FOREST ARMS LANE RESOLUTION NO. 6944 12. LA18-000102 - CHARLIE & COMPANY DESIGN ON BEHAF OF NORTH SHORE MEADOWS, LLC, 2455 NORTH SHORE DRIVE, VARIANCES & INTERIM USE PERMIT – RESOLUTION NO. 6945 14. LA18-000044 - COMPREHENSIVE PLAN UPDATE – METROPOLITAN COUNCIL RESPONSE Crosby moved, Johnson seconded, to approve the Consent Agenda as amended, with the addition of Item No. 12 and Item No. 14. VOTE: Ayes 5, Nays 0. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 11 PUBLIC COMMENTS Megan Dayton and Ann Marie Graywell, Long Lake Waters Association, were present. Dayton stated they are here tonight to provide an update and to describe what they hope will be the next step of the carp project on Long Lake. The Long Lake Creek Sub-Watershed Partnership is a regional partnership to work collaboratively on improving the watershed. Its members include the City of Long Lake, the City of Medina, the City of Orono, the Minnehaha Creek Watershed District, and the Long Lake Waters Association. At the December partnership meeting, Tony Havranek from WSB reported the findings of the 2018 Carp Phase I project on Long Lake. The project ran from May to December and was part of a larger effort and was one of many strategies to improve water quality. Phase I had two objectives: One, implant ten high frequency radio transmitters to document carp movement to identify migration routes and winter aggregations for carp removal and, two, to develop a carp population and biomass estimate. Phase one of the project cost approximately $14,000 and was funded by the Cities of Long Lake and Medina and the LLWA. The data indicates the level of carp in Long Lake is 6.4 times the threshold level that impacts water quality and ecological integrity. This data supports the ongoing work that MCWD is doing to develop a comprehensive long-range watershed management plan. The Phase 1 project also added momentum to help leverage a larger grant, which was awarded in December to MCWD and the LLCP to work in the northern part of the Long Lake Creek Watershed in 2020. The Phase 1 carp project was a very positive collaborative project, including many community volunteers and Orono High School students. Ann Graywell stated the estimated number of carp in Long Lake is approximately 17,000 fish, which is equal to approximately 570 pounds per acre, which is well above the threshold. The orange line on the chart depicts about 89 pounds of carp per acre. The estimate ranges from around 400 to 800 pounds per acre. Even at the lowest threshold, that is well above the amount of carp that will cause an environmental imbalance in the lake. With this in mind, one of the management options is to remove a large amount of the carp from the lake by using commercial fisherman, with WSB acting as the environmental consultant. The goal is to keep the fish that are tagged in the lake. This process can be done in the winter or spring. WSB, the environmental consultants, would be hired to oversee the removal. WSB has tracked the radio tags in the fish and have found that the carp are clustering in the northeast part of the lake and by the beach. WSB would help guide the locations of the fish. Dayton stated they are asking all the members of the partnership, including the Cities of Orono, Long Lake and Medina, to support the Phase 2 effort to reduce the amount of carp in Long Lake. Because there are many variables during a biomass removal and it depends on the amount of fish caught, the total cost of the project will range between $6,180 and $11,180. To help offset these costs, the Long Lake Waters Association held a fundraiser at Birches and also participated in Give to the Max day in November. The LLWA is prepared to contribute $5,000 towards the removal, which reduces the cost to each of the partners to $1,540. For a small investment each of the partners, they can have a very positive impact on the watershed. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 11 Dayton encouraged Orono to participate in Phase 2 and that they welcome the opportunity to discuss this further. Walsh suggested next time they put it on the City Council’s regular agenda, which would give them more time to present and allow the City Council to ask questions and provide input. PLANNING DEPARTMENT REPORT 10. LA18-000091 AJ HELGERSON, 2870 GOLDENROD WAY, VARIANCE AJ Helgerson, Applicant, was not present. Seals noted the applicant is likely at the Fire Department’s mandatory training session being held this evening. Barnhart stated the applicant is requesting a variance to allow an air-conditioning unit in the side yard setback. The applicant recently purchased the home from the builder. The permit for the home was issued in October 2017. During review of the permit, the builder provided a survey showing the location of the A/C unit. Staff redlined the location, including a note that the A/C unit cannot be located in the easement. Mr. Helgerson, as the owner of the property, has an air-conditioning unit located within five feet of the house but also within the drainage and utility easement. As a result, he has requested a variance for his air-conditioning unit. Approval of a variance would allow the unit to remain in its location. The Planning Commission reviewed this at their January meeting. Neighbors on either side spoke in favor of the variance. The Planning Commission recommended approval of the variance subject to the property owner providing an encroachment agreement. The applicant has signed and submitted that encroachment agreement. Staff is looking for direction on whether to draft a resolution for approval or denial. The challenge Staff sees with this request is that it does not meet the standards for a variance. There is some history involved with this development since this is the fifth home that has had to relocate their air-conditioning unit. Additional historical information was provided to the City Council this afternoon. The four other air- conditioners were relocated. Originally the air-conditioning unit was located on the west side of the building. Walsh noted the west side of the lot has a 10-foot setback. Barnhart stated the unit is also within a drainage and utility easement. On the west side there is an underground sewer pipe also in that area, which means there is a higher likelihood there will need to be some maintenance at some point. The homes in this development are built setback to setback, meaning it meets the setbacks on either side. Crosby asked if there is any place they can put it so it would comply. Barnhart indicated it could be located in either the front or back yard. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 11 Walsh noted the four other air-conditioners were relocated prior to purchase but this applicant was not told about the situation prior to moving into the resident. Even though a professional builder was involved in this development, the situation has occurred five times. To help avoid this problem in the future, Walsh recommended the location of all items be documented on the survey prior to obtaining a building permit. The City is now put into the position of trying to rectify it. Walsh stated he did hear from the neighbors and they all get along, but down the road, if a future neighbor does not get along or they decide to erect a fence at some point along the property line, it will be two feet from the condenser unit. Walsh stated he does not believe there is a good alternative but that he does not want to throw Orono citizens under the bus. Walsh stated in looking at the situation, they should consider what is the lesser of two evils. They can either keep it where it is or put it on the other side where there is ten feet and fewer encroachment opportunities. Barnhart stated while relocating it to the south or west side of the house is an option, there is a greater likelihood the City will need to use that bigger area to access the rear area, and that his preference would be to leave it where it is. Walsh stated once he found out how the whole situation happened, he became more inclined to believe it has created a practical difficulty. Walsh recommended Staff pay more attention to this builder in the future. The builder originally wanted 5-foot setback on all sides, but the City Council increased it to ten feet on one side. Walsh stated the last thing the City wants to see is developers taking advantage of that and try to slip something through, which can create something less livable than what was originally envisioned. Unfortunately it puts more onus on the City to make sure everything is compliant. Crosby asked how many more lots still need to be developed. Barnhart indicated at least two-thirds of the lots have been developed. Rief stated to his understanding the City has issued 19 building permits. Crosby stated the builder should be put on notice. Johnson stated the builder got the model right with the air-conditioner being located at the back of the house, but these are also walkout lots. The neighbor next to this house has their air-conditioner unit on that side as well. Johnson stated he is a little conflicted on this application because if he was the buyer and he did nothing wrong, he would be in a tough spot, which is not fair, but at the same time the property owner is taking advantage of the entire lot and gets a bigger house. Johnson stated he hates to stick a resident with a problem like this, so he tends to agree with Mayor Walsh. Walsh stated perhaps the City should require the builders to submit a corrected plan if something is redlined prior to a building permit being issued. Johnson stated it is reasonable to hold the developer to a higher standard, but it should not have to go back on the property owner. Somehow this family was not told about it prior to moving in. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 11 Seals asked if there is anything the City can do to make it clear to this developer that they need to follow the rules. Barnhart stated Staff has worked with the builder the last year and a half and they are a larger company. In June of last year, they had some turnover with their employees that Staff has dealt with, which is why sometimes it was not caught by the builder. Printup noted at the Planning Commission meeting one of the residents also commented on the fact that the area was not bermed as originally planned. Barnhart stated no berming was planned on the south side and the proposed berming along Old Crystal Bay Road was done. Crosby moved, Seals seconded, to direct Staff to draft an approval resolution for Application No. 18-000091, AJ Helgerson, 2870 Goldenrod Way, granting of a side yard setback variance VOTE: Ayes 5, Nays 0. 11. LA18-000095 - CHUCK ALCON ON BEHALF OF ERIC AND ANDREA LARSON, 690 BROWN ROAD, SKETCH PLAN Chuck Alcon, Applicant; Michael Stedman, Developer; and Mark Gronberg, Surveyor, were present. Barnhart stated this is a sketch plan review for a proposed seven lot single-family subdivision located at 690 Broad Road. The property consists of 24.37 aces. Each lot meets the minimum lot size of two acres of dry buildable and five of the seven lots meet the minimum lot width requirements. There will be a single private road off of Brown Road that would essentially line up with the Sugarwood development to the west. The property is located in the MUSA. The main issue for consideration is the width of two of the lots. Lot 3 is a lot at the end of a cul-de-sac and the calculated width is 143 feet where 200 feet is required. Where that line is measured is right in the middle of the ditch. If you measure further back, you would get 350-plus feet of distance. Lot 3 could also be adjusted to accommodate the width requirements, but the lot line configuration may be unusual. Lot 6 is a proposed lake lot, and based on the lot width definition, the calculated width is 185 feet. This lot has over 200 feet of shoreline. In the past the City Council has supported some flexibility from lot width requirements. At their January meeting, the Planning Commission discussed the proposal and were generally in favor of providing some lot width flexibility. The City Council is being asked to provide comment related to the proposed subdivision and, in particular, the width of Lots 3 and 6. Walsh noted a curving shoreline is a practical difficulty and that in his view the plan is absolutely fabulous. Michael Stedman, Developer, stated this is a lot different from the 25 lots that were proposed in 2016 and that they wanted to come up with something that meets City Code as much as possible. The proposed MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 11 homes do not impact any wetlands since there is adequate buffer. The availability of city sewer and water is a big plus and will have less impact on the lake. Stedman indicated this will be an upper bracket subdivision and that they have met with the Watershed District. In addition, a neighborhood meeting was held. The neighbors were a little surprised that more lots were not proposed. Walsh commented when only one person from the neighborhood comes to the Planning Commission meeting, that is a good sign. Printup stated in his view this is a good proposal but to his recollection one of the comments at the Planning Commission meeting was that one of the lots would impact the wetland. Stedman stated in his opinion that comment was in error and that he does not believe they are impacting any wetland. Walsh commented limiting the number of lots will help retain the forest and will blend in with the rest of the neighborhood. Seals noted she was not on the City Council for the last proposal but that she was present at the meeting when it was discussed, and in her view this proposal is more in line with what the nearby residents are expecting. Some flexibility to the two lot widths is reasonable given the curving shoreline. Gronberg noted the homes on Lots 4 and 5 are around 270 feet back and that the average lakeshore setback line will depend on which lot gets developed first. Walsh asked whether the City wants to set an average lakeshore setback in this case. Gronberg stated in his opinion that would be a good idea and that they are proposing a line from Lot 6 all the way to the house to the north. Walsh stated in his view a preset average lakeshore line is the way to go. Gronberg stated the house to the south is closer to the lake as well as the house to the east. Barnhart stated a preset average lakeshore setback line sounds great up front, but that there could be an issue 12 years down the road when Lot 5 is rebuilding. Barnhart indicated he would like to come back with a mechanism that protects Lots 4, 5, and 6 but will not limit the City down the road. Walsh encouraged the applicant to work with Staff on that. Johnson commented the proposal looks good. Johnson asked if there is a reason why the southern line on Lot 3 is not tilted a little more. Gronberg stated they could make it a little more tilted but that it generally looks better when it is radial and people know where their lot line is a little better when it is a straight line. Johnson stated he does not have a problem with it but was curious if there was a practical reason for it. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 11 The City Council took no formal action on this item. 13. LA18-000103 - ISAAC LINDSTROM, ALL ENERGY SOLAR ON BEHALF OF WILLIAM AND ELEANOR FERRIL, 240 WAKEFIELD ROAD – RESOLUTION Isaac Lindstrom, All Energy Solar, and Eleanor Ferril, Property Owner, were present. Barnhart stated the applicant is requesting a variance that would permit the placement of solar panels on a rack versus on a building. Solar arrays are a permitted improvement in all districts, provided the array is placed on a building. The proposed rack will comply with setbacks applicable to both accessory building and accessory structures. The idea is to locate it on the south portion of the property where it can be more tailor fit to the property. If the variance is denied, the property owner could erect an accessory structure in that location and place the solar panels on top of that, which would be more obtrusive. The Planning Commission voted 5-0 on a motion recommending approval of the requested variance. Eleanor Ferril, property owner, stated her purpose tonight is to seek the Council’s approval to construct ground mounted solar panels on their property. This property was developed after purchasing it in 1982. The goal has been to turn it into a wonderful residential site. After home construction, they obtained a copy of the original survey and a current survey. They began by ridding the property of the invasive buckthorn while protecting the birds and wildlife in the maple, basswood, oak savanna. Much help was gained from people at the University of Minnesota, Hennepin Technical, Prairie Restoration, Rainbow Tree Service, to name a few. The DNR has agreed to allow them to continue this project to include the land on the north side of the Luce Line Trail along the property line with specific restrictions, one of which is working with Prairie Restoration. Suggestions for replanting this area include red cedar and prickly ash, which are good bird habitat. Annual grass would be sown the first year to prevent erosion, plus perennials like no-mow fescue or Pennsylvania sedge and various prairie perennials. Ferril stated they had looked into putting solar on their rooftop in the past but were repeatedly told that it would be either the trees or solar. This was not an option for them. The solar possibility arose when an area eroded at the southwest corner of the property in the shape of a bowl. Solar panels appeared to fit the space facing south. This area is within the required boundary setbacks. Ferril stated they do not expect to regain their total financial investment, but current financial incentives make sense for them personally as well as environmentally. Technology has brought solar to a respectable industry and they expect it will improve in the future. Ferril stated while they are not trained scientists, they do believe the science of the earth’s climate and what they believe is “the sooner, the better.” They would like to demonstrate to their grandchildren respect for education, the environment and community and to do the right thing when an opportunity exists. Ferril noted Staff has recommended that the corner in that area be verified on the survey, which they are fine with. Crosby asked how high up it would be if they are placed on pedestals. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 11 Lindstrom indicated at the shortest it would be 10 feet and at the highest it would be 11 feet. Lindstrom indicated he has seen most city ordinances between 13 and 15 feet, so this is below other cities’ restrictions for ground arrays. Barnhart noted the lot is not flat and is high at one end and low on the other. Crosby asked how visible it would be to the neighbors. Barnhart indicated it will likely be fairly visible. The challenge from a visibility standpoint is the applicants would be allowed to place the solar panels on top of a building, which would be more noticeable, especially from the south, and the structure cannot be screened. Seals asked how many panels would be installed. Lindstrom indicated 24 panels. Seals stated the only set of solar panels she has observed being mounted on the ground are over by Share Farms. While someone will know it is there, there is also a lot of nature around it so you can look past it. If you put solar panels on top of a building, they will be more visible. Lindstrom noted Orono has previously issued a variance for a ground mounted solar array. Barnhart indicated that was approximately two years ago and the area was actually 100 percent screened. Walsh stated the City has a Code Review Committee and that the applicants are essentially asking the City to change their code. Walsh stated he does not see a practical difficulty and that in his view the appropriate way to bring this before the City is to go through that committee so they can discuss possible changes and their impacts. Lindstrom stated he can understand that, but it is specifically written into the Minnesota statute that access to sunlight is a practical difficulty and this house presents a challenge to direct access. The proposed location is directly facing south and will be a great spot for solar. Lindstrom stated he can understand where a code change might be necessary, but at the same time direct access to sunlight is a practical difficulty. Walsh commented he appreciates that, but noted the practical difficulty can be changed or eliminated by removing the trees. Walsh stated the applicant is asking the City to do something that is completely different from what the code reads and that it would be appropriate for the committee to review it. Crosby stated he would like to see it vetted more thoroughly to avoid setting a precedent. Trees are not a practical difficulty because the trees can be trimmed. Lindstrom noted this is being vetted more than if they had proposed to build an accessory building and place the solar panels on top of it, which would only require a building permit. Walsh stated that is one option, but that changing the code without any standards would open the door to anyone coming in with a similar request. Walsh stated he would like to look at what other cities have done and that he would not be in favor of a variance because it would change the city code. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 11 Printup stated if they want to erect a shed and put the panels on the roof, they can do that. Changing the code might take a little bit longer but it will be properly vetted and will allow the City to find out what other cities are doing. Ferril stated they chose to do the rack in part for restoration purposes of the area. The no-mow fescue will not need to be maintained but a wooded structure would need to be maintained. Walsh commented that is all part of the vetting process and that he would like to look at what other cities have done to resolve some of these issues. The City Council and Staff do not know the answers to those questions right now. Ferril stated during the summertime the houses on the south side would not be able to see them and in the wintertime it would be visible on the side of their house and not facing their house. Johnson commented they have a lovely setting and he can understand why they want to stay there and improve the area. They are trying to do it the right way and be conscious of the environment, but that he struggles with how the City can make a good plan and not just randomly give variances to different people. The City should make a conscientious, concerted effort to get it right the first time. Johnson noted he is on the Code Review Committee and that it is certainly something they can discuss. Johnson stated he would agree there is not a practical difficulty and that he is not sure he would want a bunch of free-standing solar panels throughout the neighborhood. Johnson indicated he is in agreement that the City should take their time and get this right. Printup moved, Crosby seconded, to direct Staff to draft a denial resolution for Application No. LA18-000103, Isaac Lindstrom, All Energy Solar on behalf of William and Eleanor Ferril, 240 Wakefield Road. VOTE: Ayes 5, Nays 0. Barnhart asked if there is something the City Council would like Staff to do with respect to analysis of the ordinance. Barnhart noted the applicant is not requesting an amendment to the ordinance and solar panels are currently allowed in all districts. Crosby noted free-standing solar arrays are not allowed and that it is all about an overall review of the code. Seals stated they need to look at free-standing and the zoning. Walsh stated height, setback, acreage, and visibility all need to be looked at. Johnson stated at the end of the day, there needs to be a practical difficulty, which means the City has to look at its code to see whether it is worth changing. Walsh noted there are also different types of free-standing solar arrays, such as moving, static, etc., and the City’s challenge is to look at all the issues. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 11 HRA ANNUAL MEETING Seals moved, Crosby seconded, to recess the Orono City Council meeting at 8:02 p.m. VOTE: Ayes 5, Nays 0. Walsh moved, Seals seconded, to convene the HRA meeting at 8:02 p.m. VOTE: Ayes 5, Nays 0. Printup moved, Seals seconded, to reconvene the Orono City Council meeting at 8:04 p.m. VOTE: Ayes 5, Nays 0. MAYOR/COUNCIL REPORT Johnson stated the City is continuing to look at some public/private partnerships on different things and that the Big Island Committee will be looking at adding some bike trails. In addition, someone with the Orono Hockey Board has approached him about possibly creating a partnership with the City about having an ice rink with additional facilities. That person has been referred to the City Administrator. Walsh commented it could be a biking or walking trail and could possibly dovetail into the Long Lake Trail that is being developed. Crosby commented he hopes people are taking advantage of the sledding opportunities at the golf course. Given all the snow and ice, he would encourage everyone to drive safely and be careful if using space heaters. Crosby recommended having fire extinguishers nearby and making sure all vents are clear of snow and ice to help prevent a house fire. Printup asked what the status is on the ice rinks. Printup commented the new ice rink seems to be more of a challenge than what it was intended to be. Rief stated it has become a definite challenge trying to upkeep them and the City was not fully prepared to handle it. At first the weather was not cold enough to create ice and now there is too much snow. The parks person is busy plowing roads and all the trails in addition to the other things that were not envisioned. Walsh commented it has been a learning experience. Printup stated the City has existing rinks so it is not a new concept and that it is becoming an embarrassment. Printup noted the City has more staff now than they did before but they are not able to maintain the ice rinks for some reason, which is what he is having a hard time accepting. Crosby stated given the consistency of the snowfalls, that is something that needs to be considered, but the ice rinks are something the City has to put on its priority list. Printup stated he hears a lot of comments about improving Big Island, which most people cannot access, but yet the City cannot take care of the City’s inland parks. Rief stated he will visit the ice rinks later this week. Seals encouraged people to visit the new Orono activity center. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 11 Seals noted last night the Long Lake Fire Department battled a fire in Shorewood and that they were able to save a part of the house. Seals encouraged everyone to keep safe on the roads. Walsh reported he attended the grand opening of the activity center and that he would give high marks to the School Board for accomplishing it. CITY ADMINISTRATOR REPORT Rief reported there was a Park Commission work session last week and one of the discussion points was how to better serve the winter activities in the area. The Park Commission will be putting together a survey to be sent out so they can get a better handle on it. Staff is aware that the City is not doing as good of a job as they could and that they would like to gain some input on what would make it better. Rief noted at the next City Council work session there will be interviews for the Planning Commission and Park Commission. CITY ATTORNEY REPORT City Attorney Mattick stated he had nothing to report. ADJOURNMENT Crosby moved, Printup seconded, to adjourn the Orono City Council meeting at 8:15 p.m. VOTE: Ayes 5, Nays 0. ATTEST: _____________________________________ _______________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: MLU Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 111328 to 111413, totaling $393,224.42. 3. Noteworthy Payments. Vendor Amount Description of Payment #111355 City of Long Lake $100,733.29 Payment for share of 2018 fire department and fire truck expenses. #111378 Mansfield Oil Company $8,466,45 Payment for unleaded and diesel fuel and for delayed tax charges on dyed fuel for 2014 through 2016. Various Cities $21,489.98 Pass-through payment for 1st quarter Towards Zero Death grant. 4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits A. Check Register Item No.: 2 Date: February 25, 2019 Item Description: Claims/Bills Presenter: Maggie Ung Accountant Agenda Section: Consent Agenda City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 2/12/2019 - 2/25/2019 Feb 21, 2019 09:10AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount XCEL ENERGY 02/12/2019 111327 624084767 602-49450-381 Southway LS Sewer 3,670.00- Total 111327:3,670.00- XCEL ENERGY 02/12/2019 111328 624084767 602-49450-381 Southway LS Sewer 36.70 Total 111328:36.70 MET COUNCIL ENVIRONMENTA 02/15/2019 111334 JANUARY20 101-39610 January 2019 SAC 99.40- MET COUNCIL ENVIRONMENTA 02/15/2019 111334 JANUARY20 101-20809 January 2019 SAC 9,940.00 MET COUNCIL ENVIRONMENTA 02/15/2019 111334 JANUARY20 101-20809 December 2018 SAC Correction 49.70 Total 111334:9,890.30 METRO WEST INSPECTIONS S 02/15/2019 111335 1836 101-42400-310 Inspection Services Dec 2018 Building & Zoning 7,817.50 Total 111335:7,817.50 A 1 ELECTRIC SERVICE OF WA 02/25/2019 111336 21321 101-43000-404 PW Security Camera Public Works Department 1,097.55 A 1 ELECTRIC SERVICE OF WA 02/25/2019 111336 21322 101-41900-404 Add Switches in CH Offices Central Services 672.61 A 1 ELECTRIC SERVICE OF WA 02/25/2019 111336 21323 101-41900-404 Switches in CH Offices Central Services 1,120.48 A 1 ELECTRIC SERVICE OF WA 02/25/2019 111336 21324 101-45200-404 Brush Site Security Camera Install Parks 98.56 A 1 ELECTRIC SERVICE OF WA 02/25/2019 111336 21325 602-49450-406 LS #9 Additional Wiring Sewer 71.94 A 1 ELECTRIC SERVICE OF WA 02/25/2019 111336 21326 602-49450-406 LS #6 Check Generator Alarm Sewer 52.50 A 1 ELECTRIC SERVICE OF WA 02/25/2019 111336 21327 602-49450-406 LS #5 Additional Wiring Sewer 90.30 Total 111336:3,203.94 A 1 RENTAL 02/25/2019 111337 137726 101-45210-319 Equipment Rental Golf Course 162.00 Total 111337:162.00 ADVANCED IMAGING SOLUTIO 02/25/2019 111338 376588083 710-49970-413 CH Copier Lease 1/20/19-2/20/19 345.40 Total 111338:345.40 ALLSTREAM 02/25/2019 111339 15871709 101-42110-321 Phone service Police Department 259.49 ALLSTREAM 02/25/2019 111339 15871709 101-41900-321 Phone Service Central Services 363.29 ALLSTREAM 02/25/2019 111339 15871709 601-49400-321 Phone Service Water 60.55 ALLSTREAM 02/25/2019 111339 15871709 602-49450-321 Phone Service Sewer 181.64 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 2/12/2019 - 2/25/2019 Feb 21, 2019 09:10AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 111339:864.97 APPRIZE TECHNOLOGY SOLUT 02/25/2019 111340 17513 101-41900-319 ACA E-File Fee Central Services 162.00 Total 111340:162.00 BARNUM GATE SERVICES INC 02/25/2019 111341 23609 101-42110-404 PD Gate Repair Police Department 270.00 Total 111341:270.00 BIFFS INC 02/25/2019 111342 W709918 101-45200-415 Lurton Park Parks 62.50 Total 111342:62.50 BOLTON & MENK INC.02/25/2019 111343 0229096 101-43280-304 LA18-000054 825 Old Crystal Bay Rd Special Services 397.00 BOLTON & MENK INC.02/25/2019 111343 0229097 101-43280-304 LA18-000038 Southways Development Special Services 4,483.00 BOLTON & MENK INC.02/25/2019 111343 0229098 101-43280-304 LA18-000062 387 Orono Orchard Rd Special Services 378.00 BOLTON & MENK INC.02/25/2019 111343 0229099 101-43280-304 LA18-000072 2709 Walters Port Lane Special Services 1,426.00 BOLTON & MENK INC.02/25/2019 111343 0229100 101-43280-304 LA18-000054 825 Old Crystal Bay Rd Special Services 328.00 BOLTON & MENK INC.02/25/2019 111343 0229101 651-16500 2018 Drainage Improvements 81.00 BOLTON & MENK INC.02/25/2019 111343 0229102 602-49450-304 2018 GIS Maintenance Sanitary Sewer Sewer 1,176.00 BOLTON & MENK INC.02/25/2019 111343 0229102 651-49910-304 2018 GIS Maintenance Storm Sewer Storm Water 660.00 BOLTON & MENK INC.02/25/2019 111343 0229102 101-43170-304 2018 GIS Maintenance Engineering 550.00 BOLTON & MENK INC.02/25/2019 111343 0229104 602-16500 2018 Sewer Improvements 962.00 BOLTON & MENK INC.02/25/2019 111343 0229105 435-48971-304 2018 Street Improvements 4,520.00 BOLTON & MENK INC.02/25/2019 111343 0229106 101-43170-304 Misc Engineering Engineering 60.00 BOLTON & MENK INC.02/25/2019 111343 0229107 435-48972-304 2019 Street Improvements 12,245.50 BOLTON & MENK INC.02/25/2019 111343 0229109 101-42400-304 P&Z Comp Plan Building & Zoning 51.00 BOLTON & MENK INC.02/25/2019 111343 0229110 601-16500 CR 15 & 19 Reconstruct 938.50 BOLTON & MENK INC.02/25/2019 111343 0229110 602-16500 CR 15 & 19 Reconstruct 938.50 BOLTON & MENK INC.02/25/2019 111343 0229111 402-48055-304 OCB Rd Project OCB Road Reconstruction 3,771.50 Total 111343:32,966.00 BOYER TRUCKS 02/25/2019 111344 59478R 701-49800-222 Unit 427 Heater Switches Task 27097 74.72 Total 111344:74.72 BRAUN INTERTEC 02/25/2019 111345 B156961 402-48055-304 OCB Road Project 18-021 OCB Road Reconstruction 1,416.50 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 2/12/2019 - 2/25/2019 Feb 21, 2019 09:10AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 111345:1,416.50 BUDGET PRINTING 02/25/2019 111346 8888 101-41900-352 CC Member Name plate Central Services 14.88 Total 111346:14.88 CAMPBELL KNUTSON 02/25/2019 111347 2717-0000G-101-41600-307 Data Practices 01/19 Law/Legal Services 496.00 CAMPBELL KNUTSON 02/25/2019 111347 2717-0000G-101-41600-307 General Legal 01/19 Law/Legal Services 432.02 CAMPBELL KNUTSON 02/25/2019 111347 2717-0000G-602-49450-307 Certification Issue Sewer 186.00 CAMPBELL KNUTSON 02/25/2019 111347 2717-0004G-101-42110-307 Police Matters 01/19 Police Department 62.00 CAMPBELL KNUTSON 02/25/2019 111347 2717-0115G-101-41600-308 Code Enforcement 01/19 Law/Legal Services 294.50 CAMPBELL KNUTSON 02/25/2019 111347 2717-0150G-101-41600-307 Contempt Matter 01/19 Law/Legal Services 1,502.20 CAMPBELL KNUTSON 02/25/2019 111347 2717-0201G-101-41600-307 Misc Recordings 01/19 Law/Legal Services 1,937.59 CAMPBELL KNUTSON 02/25/2019 111347 2717-0472G-601-49400-307 Chlorine Release 01/19 Water 31.00 CAMPBELL KNUTSON 02/25/2019 111347 2717-0473G-101-41600-307 Johnson/Feldshon Matter Law/Legal Services 638.50 CAMPBELL KNUTSON 02/25/2019 111347 2717-0583G-101-43280-307 LA18-000092 2709 Walters Port Lane Special Services 760.90 CAMPBELL KNUTSON 02/25/2019 111347 2717-0585G-101-43280-307 LA18-000086 2710 Pence Lane Special Services 275.00 CAMPBELL KNUTSON 02/25/2019 111347 2717-0586G-101-43280-307 LA18-000101 3570 Ivy Place Special Services 75.00 CAMPBELL KNUTSON 02/25/2019 111347 2717-0800G-101-42400-307 Staff Meetings 01/19 Building & Zoning 418.50 CAMPBELL KNUTSON 02/25/2019 111347 2717-0801G-101-41600-307 Council Meetings 01/19 Law/Legal Services 604.50 CAMPBELL KNUTSON 02/25/2019 111347 2717-0802G-101-42400-307 B&Z Assistance 01/19 Building & Zoning 697.50 Total 111347:8,411.21 CARDMEMBER SERVICE 02/25/2019 111348 012819 101-41110-439 Cookies for CC Meeting 01/28/19 Mayor & Council 5.99 CARDMEMBER SERVICE 02/25/2019 111348 012919-1 101-42110-404 Paint for PD Gym Police Department .02- CARDMEMBER SERVICE 02/25/2019 111348 013119-1 101-42110-439 Lake Area Emergency Mgmt Mtg Police Department 19.13 CARDMEMBER SERVICE 02/25/2019 111348 020619-1 101-42110-437 Missing Persons/Death Investigation Conference - J Police Department 150.00 CARDMEMBER SERVICE 02/25/2019 111348 020619-2 101-42110-437 Missing Persons/Death Investigation Conference - J Police Department 150.00 CARDMEMBER SERVICE 02/25/2019 111348 020619-3 101-42110-437 Conference Accommodation - J. Wittke Police Department 71.95 CARDMEMBER SERVICE 02/25/2019 111348 020619-4 101-42110-437 Conference Accommodation - J. Szcepanik Police Department 71.95 CARDMEMBER SERVICE 02/25/2019 111348 020619-5 101-42110-437 Conference Accommodation - C. Fischer Police Department 103.75 CARDMEMBER SERVICE 02/25/2019 111348 020619-6 101-42110-437 Trainig Meal - Fischer, Stensrud Police Department 39.00 CARDMEMBER SERVICE 02/25/2019 111348 021119 101-41110-439 Cookies for CC Meeting 02/11/19 Mayor & Council 4.49 CARDMEMBER SERVICE 02/25/2019 111348 021119-1 101-42110-240 Cases for New Phones - PD Police Department 517.95 CARDMEMBER SERVICE 02/25/2019 111348 021319 101-42110-212 Squad #235 Gas Police Department 17.56 CARDMEMBER SERVICE 02/25/2019 111348 021319-1 101-41900-321 Return iPad Central Services 14.35 CARDMEMBER SERVICE 02/25/2019 111348 021419 701-49800-212 Fuel for Unit #712 46.65 CARDMEMBER SERVICE 02/25/2019 111348 021519 101-42110-402 Squad #235 Carwash Police Department 13.00 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 2/12/2019 - 2/25/2019 Feb 21, 2019 09:10AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CARDMEMBER SERVICE 02/25/2019 111348 021919 101-42110-212 Squad #235 Gas Police Department 7.14 CARDMEMBER SERVICE 02/25/2019 111348 021919-1 710-49970-221 Ipad Case/Keyboard - J. Barnhart 107.51 CARDMEMBER SERVICE 02/25/2019 111348 022019 101-41500-433 2019 MNGFOA Membership - Olson/Ung Finance Department 100.00 Total 111348:1,440.40 Century Link 02/25/2019 111349 020419 601-49400-321 Water Plant Phone/Internet 2/4-3/3/19 Water 132.90 Total 111349:132.90 CenturyLink 02/25/2019 111350 1461633355 614-49840-329 Internet 1/8/19-2/7/19 Cable Franchise 836.98 Total 111350:836.98 CHUNKS LAKESHORE AUTO 02/25/2019 111351 0016421 101-42110-402 #235 Service Police Department 804.38 CHUNKS LAKESHORE AUTO 02/25/2019 111351 0016448 101-42110-402 #245 Service Police Department 48.31 CHUNKS LAKESHORE AUTO 02/25/2019 111351 0016449 101-42110-402 #251 Service Police Department 186.87 Total 111351:1,039.56 CINTAS CORPORATION 02/25/2019 111352 4016434453 101-43000-226 Uniforms Public Works Department 63.47 CINTAS CORPORATION 02/25/2019 111352 4016805046 101-43000-226 Uniforms Public Works Department 63.47 CINTAS CORPORATION 02/25/2019 111352 4016872109 101-41900-401 Mats/Air Service - City Hall Central Services 21.92 CINTAS CORPORATION 02/25/2019 111352 4016872128 101-41900-401 Mat Service - Council Chambers Central Services 10.80 Total 111352:159.66 CITY OF CORCORAN 02/25/2019 111353 022019 101-33490 1st Qr 2019 Toward Zero Deaths Grant 1,025.33 Total 111353:1,025.33 CITY OF DAYTON 02/25/2019 111354 022019 101-33490 1st Qr 2019 Toward Zero Deaths Grant 1,506.49 Total 111354:1,506.49 CITY OF LONG LAKE 02/25/2019 111355 00201450 405-48500-550 Fire Truck 23,165.48 CITY OF LONG LAKE 02/25/2019 111355 00201454 405-48500-580 Share of 2018 Capital Expenses 77,567.81 Total 111355:100,733.29 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 2/12/2019 - 2/25/2019 Feb 21, 2019 09:10AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CITY OF MEDINA 02/25/2019 111356 022019 101-33490 1st Qr 2019 Toward Zero Deaths Grant 5,171.53 Total 111356:5,171.53 CULLIGAN 02/25/2019 111357 013119 101-45210-415 Softener Service 2/1-3/31/19 Golf Course 21.94 Total 111357:21.94 DPC INDUSTRIES 02/25/2019 111358 827000063-1 601-49400-216 Chlorine & Cleaner Water 1,704.62 DPC INDUSTRIES 02/25/2019 111358 DE82000005 601-49400-216 Chlorine Water 10.00 Total 111358:1,714.62 DVS RENEWAL 02/25/2019 111359 022019 101-42110-441 Squad #256 and #257 Police Department 22.00 Total 111359:22.00 EARL F ANDERSON & ASSOC 02/25/2019 111360 0119526-IN 101-43000-224 Bump Signs Public Works Department 416.05 EARL F ANDERSON & ASSOC 02/25/2019 111360 0119539-IN 101-45200-223 Park Boundary Markers Parks 563.36 Total 111360:979.41 ECM PUBLISHERS INC 02/25/2019 111361 668751 101-41900-352 HRA Meeting Notice Central Services 14.90 ECM PUBLISHERS INC 02/25/2019 111361 668752 101-42400-340 Land User Application PH Building & Zoning 65.56 Total 111361:80.46 ES&S Election Systems & Softwar 02/25/2019 111362 1076672 101-41410-489 Election Stand & Sign Elections 522.61 Total 111362:522.61 FASTENAL 02/25/2019 111363 MNPLY11225 701-49800-222 3/4" Snow Plow Nuts 17.80 FASTENAL 02/25/2019 111363 MNPLY11236 101-43000-224 Sign Mounting Nuts Public Works Department 8.24 Total 111363:26.04 FISCHER MINING LLC 02/25/2019 111364 150336 101-43000-224 Ice Control Sand Public Works Department 585.60 Total 111364:585.60 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 2/12/2019 - 2/25/2019 Feb 21, 2019 09:10AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount FLAGSHIP RECREATION 02/25/2019 111365 F8046 101-45200-223 Swing Seat Parks 126.00 Total 111365:126.00 FSSolutions 02/25/2019 111366 FL00274366 101-41900-319 Annual Subscription Fee Central Services 250.00 Total 111366:250.00 GENUINE PARTS COMPANY/NA 02/25/2019 111367 3270-430131 701-49800-222 Wiper Blades 30.27 GENUINE PARTS COMPANY/NA 02/25/2019 111367 3270-430722 101-42110-240 Squad Car Supplies Police Department 19.14 Total 111367:49.41 GOPHER STATE ONE CALL 02/25/2019 111368 9010641 601-49400-489 locates Water 65.48 GOPHER STATE ONE CALL 02/25/2019 111368 9010641 602-49450-489 locates Sewer 65.47 Total 111368:130.95 GRANICUS INC.02/25/2019 111369 109025 614-49840-329 Streaming 2/5/19-5/4/19 Cable Franchise 1,647.00 Total 111369:1,647.00 HEALTH PARTNERS 02/25/2019 111370 87471421 101-42110-135 Health Insurance 3/2019 Police Department 654.50 HEALTH PARTNERS 02/25/2019 111370 87471421 101-15998 Health Insurance 3/2019 4,969.00 HEALTH PARTNERS 02/25/2019 111370 87471421 101-21706 Health Insurance 3/2019 49,406.00 Total 111370:55,029.50 HENNEPIN COUNTY INFOR TE 02/25/2019 111371 1000122647 710-49970-401 Network Support 2-2019 58.00 HENNEPIN COUNTY INFOR TE 02/25/2019 111371 1000122725 101-42110-414 Radio Communication-1/19 Police Department 2,128.68 HENNEPIN COUNTY INFOR TE 02/25/2019 111371 1000122756 101-43000-414 PW Radios 1/19 Public Works Department 173.84 Total 111371:2,360.52 JESSICA WERDER 02/25/2019 111372 011719 101-42110-439 Suspense Workgroup Police Department 24.59 Total 111372:24.59 LEAGUE OF MN CITIES 02/25/2019 111373 287322 651-49910-433 MN Cities Stormwater Coalition Storm Water 639.00 LEAGUE OF MN CITIES 02/25/2019 111373 288891 101-41300-437 2019 Loss Control Workshop Administration 20.00 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 2/12/2019 - 2/25/2019 Feb 21, 2019 09:10AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount LEAGUE OF MN CITIES 02/25/2019 111373 288893 101-41500-437 2019 Loss Control Workshop Finance Department 20.00 Total 111373:679.00 LOGIS 02/25/2019 111374 10142110575 101-42110-575 System Development Police Department 5,618.00 LOGIS 02/25/2019 111374 46461 101-42110-310 Police Records 12/18 Police Department 6,917.00 LOGIS 02/25/2019 111374 46461 101-41900-329 Backups 12/18 Central Services 917.00 LOGIS 02/25/2019 111374 46461 101-42110-329 Internet 12/18 Police Department 205.50 LOGIS 02/25/2019 111374 46461 101-41900-329 Internet 12/18 Central Services 205.50 LOGIS 02/25/2019 111374 46461 101-42110-310 Police Records 1/19 Police Department 376.00 LOGIS 02/25/2019 111374 46461 101-41900-329 Backups 1/19 Central Services 67.00- LOGIS 02/25/2019 111374 46461 101-42110-329 Internet 1/19 Police Department 12.50 LOGIS 02/25/2019 111374 46461 101-41900-329 Internet 1/19 Central Services 12.50 LOGIS 02/25/2019 111374 46543 710-49970-401 Annual Wellness 2,323.00 LOGIS 02/25/2019 111374 46609 101-42110-310 Police Records 2/19 Police Department 7,293.00 LOGIS 02/25/2019 111374 46609 101-41900-329 Backups 2/19 Central Services 850.00 LOGIS 02/25/2019 111374 46609 101-42110-329 Internet 2/19 Police Department 218.00 LOGIS 02/25/2019 111374 46609 101-41900-329 Internet 2/19 Central Services 218.00 Total 111374:25,099.00 LUBE TECH ESI 02/25/2019 111375 1316828 701-49800-212 Gas Diesel Pump Filter 31.97 LUBE TECH ESI 02/25/2019 111375 1318354 701-49800-222 Replacement Fuel Tank Pump Handle/Hose 387.50 Total 111375:419.47 MacMILLAN, WALLACE & ATHA 02/25/2019 111376 013119 101-41600-306 Edwards Matter Law/Legal Services 1,096.00 MacMILLAN, WALLACE & ATHA 02/25/2019 111376 013119 101-41600-306 Edwards Matter Law/Legal Services 1,191.90 Total 111376:2,287.90 MAILFINANCE 02/25/2019 111377 N7577433 101-41900-401 Postage Meter Lease 3/16/19-6/15/19 Central Services 376.50 Total 111377:376.50 MANSFIELD OIL COMPANY 02/25/2019 111378 21177815 101-42110-212 Unleaded Fuel Police Department 2,144.67 MANSFIELD OIL COMPANY 02/25/2019 111378 21177816 701-49800-212 Diesel Fuel 1,291.15 MANSFIELD OIL COMPANY 02/25/2019 111378 21177817 701-49800-212 Diesel Fuel 680.39 MANSFIELD OIL COMPANY 02/25/2019 111378 MBINV-3447 701-49800-212 MN Diesel Tax on Dyed Fuel 2014-2016 4,350.24 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 2/12/2019 - 2/25/2019 Feb 21, 2019 09:10AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 111378:8,466.45 MEDIACOM 02/25/2019 111379 012119 614-49840-329 Internet 02/2019 Cable Franchise 1,187.00 Total 111379:1,187.00 MET COUNCIL ENVIRONMENTA 02/25/2019 111380 0001091852 602-49450-383 Wastewater Charges 3/2019 Sewer 46,280.36 Total 111380:46,280.36 MINNEAPOLIS OXYGEN COMPA 02/25/2019 111381 00037549 701-49800-222 Oxygen & Acetylene 28.83 MINNEAPOLIS OXYGEN COMPA 02/25/2019 111381 00037551 101-42110-221 Medical Oxygen Police Department 6.51 Total 111381:35.34 MINNESOTA EQUIPMENT 02/25/2019 111382 R27462 701-49800-403 Unit 351 Engine Repair Task 26878 730.54 Total 111382:730.54 MN DEPT OF REVENUE-WIRE 02/25/2019 111383 013119 101-34210 Sales Tax 2/2019 4.00 Total 111383:4.00 MOUND TRUE VALUE 02/25/2019 111384 158297 101-42110-240 Keys - PD Police Department 1.99 Total 111384:1.99 MTI DISTRIBUTING INC 02/25/2019 111385 1198861-00 101-45210-221 New Tee Markers / Tee Caddie Golf Course 85.00 Total 111385:85.00 MUNICIPAL CODE CORPORATI 02/25/2019 111386 00324033 101-41900-352 City Code Updates Central Services 3,390.64 MUNICIPAL CODE CORPORATI 02/25/2019 111386 00324036 101-41900-352 City Code Supplement Central Services 606.74 Total 111386:3,997.38 NAVARRE HARDWARE 02/25/2019 111387 315634 101-43000-224 Extension Cord Public Works Department 14.99 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 2/12/2019 - 2/25/2019 Feb 21, 2019 09:10AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 111387:14.99 NEWEGG INC 02/25/2019 111388 1301849111 710-49970-221 Battery Replacement - 2 CH, 1 PD 87.66 NEWEGG INC 02/25/2019 111388 1301861084 710-49970-221 Portable DVD Player 57.90 NEWEGG INC 02/25/2019 111388 1301866259 710-49970-575 Laptops - A. Edwards & J. Barnhart 1,429.99 NEWEGG INC 02/25/2019 111388 1301869788 710-49970-575 Replacement Ipad - Council - M. Johnson 179.99 Total 111388:1,755.54 NOLA DICKHAUSEN 02/25/2019 111389 021919 101-41300-433 MCFOA Membership Administration 46.00 Total 111389:46.00 NOVA COMMUNICATIONS 02/25/2019 111390 128346 710-49970-401 Phone Support 90.00 Total 111390:90.00 NYQUIST, MATTHEW 02/25/2019 111391 022019 101-22205 Escrow Refund 2016-01339 1125 Pine View Dr 2,500.00 Total 111391:2,500.00 OFFICE DEPOT 02/25/2019 111392 2705699990 101-41900-201 Office Supplies Central Services 205.00 OFFICE DEPOT 02/25/2019 111392 2705743640 101-41900-201 Office Supplies Central Services 13.92 Total 111392:218.92 On Time Delivery Service Inc.02/25/2019 111393 276612 101-41900-321 Delivery - Campbell Knutson Central Services 29.78 Total 111393:29.78 Perry's Truck Repair 02/25/2019 111394 49149 701-49800-222 Plow Guides 40.00 Total 111394:40.00 QUALITY FLOW SYSTEMS INC 02/25/2019 111395 36506 602-49450-406 GS #9 Service Sewer 214.50 Total 111395:214.50 RITEWAY BUSINESS FORMS 02/25/2019 111396 1985034 101-41900-201 1099 Forms Central Services 51.00 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 2/12/2019 - 2/25/2019 Feb 21, 2019 09:10AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 111396:51.00 ROGER PEITSO 02/25/2019 111397 020818 101-42400-331 Mileage Remibursement Building & Zoning 108.46 Total 111397:108.46 ROGERS POLICE DEPARTMEN 02/25/2019 111398 022019 101-33490 1st Qr 2019 Toward Zero Deaths Grant 5,848.30 Total 111398:5,848.30 SHERWIN WILLIAMS 02/25/2019 111399 0087-8 101-45210-223 Paint fo Clubhouse Basement - 10 gal Golf Course 490.98 Total 111399:490.98 SOJOURNER 02/25/2019 111400 020519 101-42110-319 Advocacy Services 2019 Police Department 6,700.00 Total 111400:6,700.00 SOUTH LAKE MINNETONKA PO 02/25/2019 111401 022019 101-33490 1st Qr 2019 Toward Zero Deaths Grant 3,544.75 Total 111401:3,544.75 STA SAFE LOCKSMITH 02/25/2019 111402 00208006 101-42110-223 PD 1 Keys Police Department 9.00 Total 111402:9.00 THE HARTFORD 02/25/2019 111403 022019 101-21713 LTD 2/2019 1,759.87 THE HARTFORD 02/25/2019 111403 032019 101-21713 LTD 3/2019 1,759.87 Total 111403:3,519.74 TOLL GAS & WELDING SUPPLY 02/25/2019 111404 10281195 701-49800-222 Shop Supplies 96.79 Total 111404:96.79 UNITED STATES POSTAL SERVI 02/25/2019 111405 43812734 101-41900-322 Postage for Meter Central Services 8,000.00 Total 111405:8,000.00 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 2/12/2019 - 2/25/2019 Feb 21, 2019 09:10AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount VANGUARD CLEANING SYSTE 02/25/2019 111406 64012 101-41900-407 Janitorial service Central Services 1,435.50 VANGUARD CLEANING SYSTE 02/25/2019 111406 64012 101-42110-407 Janitorial service Police Department 1,039.50 Total 111406:2,475.00 VARNER MOBILE SERVICES LL 02/25/2019 111407 7083 701-49800-403 Repair 851 Generator Task 27019 279.91 Total 111407:279.91 VESSCO INC 02/25/2019 111408 75437 601-49400-405 Injector for Navarre Wtr Plant Water 225.00 Total 111408:225.00 WASTE MANAGEMENT RECYC 02/25/2019 111409 0050432-280 603-49500-316 Recycling 02/2019 9,530.40 Total 111409:9,530.40 WEST HENNEPIN PUBLIC SAFE 02/25/2019 111410 022019 101-33490 1st Qtr 2019 Toward Zero Deaths Grant 4,393.58 Total 111410:4,393.58 Wright-Hennepin Coop Electric 02/25/2019 111411 3502699770 101-45200-381 Brush Site 1/1/19-2/1/19 Parks 26.22 Wright-Hennepin Coop Electric 02/25/2019 111411 3502699770 101-43000-386 Electical Service 1/1-2/1/19 Public Works Department 161.56 Wright-Hennepin Coop Electric 02/25/2019 111411 3502699770 101-45210-319 GC Security 3/1-3/31/19 Golf Course 40.76 Total 111411:228.54 XCEL ENERGY 02/25/2019 111412 625080029 101-41900-381 Electric 12/20/18-1/23/19 Central Services 2,033.64 XCEL ENERGY 02/25/2019 111412 625080029 101-42110-381 Electric 12/20/18-1/23/19 Police Department 1,261.36 XCEL ENERGY 02/25/2019 111412 625080029 101-42110-381 Electric 12/20/18-1/23/19 Police Department 35.04 XCEL ENERGY 02/25/2019 111412 625080029 101-43000-381 Electric 12/20/18-1/23/19 Public Works Department 221.02 XCEL ENERGY 02/25/2019 111412 625080029 101-43000-386 Electric 12/20/18-1/23/19 Public Works Department 2,417.25 XCEL ENERGY 02/25/2019 111412 625080029 101-45200-381 Electric 12/20/18-1/23/19 Parks 33.95 XCEL ENERGY 02/25/2019 111412 625080029 601-49400-381 Electric 12/20/18-1/23/19 Water 5,739.33 XCEL ENERGY 02/25/2019 111412 625080029 602-49450-381 Electric 12/20/18-1/23/19 Sewer 3,076.39 XCEL ENERGY 02/25/2019 111412 625080029 101-45210-381 Electric 12/20/18-1/23/19 Golf Course 177.96 Total 111412:14,995.94 ZARNOTH BRUSH WORKS 02/25/2019 111413 0173538-IN 101-45200-221 Sweeper Parts Parks 327.80 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 2/12/2019 - 2/25/2019 Feb 21, 2019 09:10AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount ZARNOTH BRUSH WORKS 02/25/2019 111413 0173563-IN 701-49800-222 Broom Repair Unit 351 Task 26878 117.15 ZARNOTH BRUSH WORKS 02/25/2019 111413 0173596-IN 701-49800-222 Broom Repair Unit 351 Task 26878 77.01 Total 111413:521.96 Grand Totals: 393,224.42 AGENDA ITEM Prepared By: AMC Reviewed By: AMC Approved By: DJR 1. Purpose. The purpose of this action item is to approve the Rental Licenses for the license period of February 25, 2019 to December 31, 2019. 2. Staff Recommendation. Staff recommends approval of the rental licenses as listed in Exhibit A for the license period of February 25, 2019 to December 31, 2019. The Rental License Applicants in Exhibit A have submitted all of the requested documents and have met all requirements. COUNCIL ACTION REQUESTED Motion to approve the rental licenses listed in Exhibit A for the license period of February 25, 2019 to December 31, 2019. Exhibits A. Listing of Rental Licenses Item No.: 3 Date: February 25, 2019 Item Description: Approval of Rental Licenses Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda Exhibit A City Council 2019 Rental Licenses License# Licensee Total License Fees RL19-000002 Pathlight Property Management 100 RL19-000003 Pathlight Property Management 100 RL19-000004 Pathlight Property Management 100 AGENDA ITEM Prepared By: Correy Farniok Reviewed By: Correy Farniok Approved By: DJR 1. Purpose. The purpose of this action item is to gain approval for the disposal of bicycles. 2. Background. The Orono Police Department has 8 bicycles that have been turned in to the department. The bikes were found or abandoned within the city. The following bicycles have not been claimed. All of the bicycles and have been in the department’s possession for more than 60 days. The police department considers the bicycles as abandoned property and would like to dispose of them by donating them to Mound True Value. Mound True Value will repair the bicycles and give them to WeCan (Western Communities Action Network, Inc.). WeCan will give the bicycles to children and young adults in the community that are in need of a bicycle. The bicycles that cannot be fixed/used will be destroyed by Orono Public Works. 3. Project Scope. Disposal of a bicycles. 4. Staff Recommendation. I recommend that the disposal of bicycles. COUNCIL ACTION REQUESTED Motion to approve the dispose of a bicycles. Item No.: 4 Date: February 25, 2019 Item Description: Approval to Dispose of Bicycles Presenter: Correy Farniok Police Chief Agenda Section: Consent Agenda AGENDA ITEM Prepared By: Reviewed By: Approved By: DJR 1. Purpose. The purpose of this action item is to gain Council approval of seasonal employees. 2. Background. The hourly pay is proposed to be $12.00-14.00 for the Golf Course Clubhouse Attendants and Brush Site Attendants; $12-$16 for Parks and Golf Course Maintenance Employees, and $10-15 for Utilities Maintenance Workers; and a pay range of $15.00-$20.00 for the Clubhouse Manager. The Clubhouse Manager will be enrolled in the coordinated PERA plan. All other seasonal employees will fall under the 6 month PERA Classification and are therefore excluded from PERA membership. 3. Seasonal Employee Appointments and Candidates. Name Position Wage ($/hr) Remarks Re q u e s t i n g Ap p r o v a l Robert Howells G.C. Clubhouse Manager $20.00 Returnee Paul Tolzmann G.C. Clubhouse Attendant $13.00 Returnee Scott Prochnow G.C. Clubhouse Attendant $14.00 Returnee Stuart Mayer Brush Site Attendant $13.00 Returnee Mitchell Hall Parks and Golf Maintenance (anticipated start date 4/1/2019) $15.00 Returnee 4. Staff Recommendation. I recommend approval to hire of the seasonal employees in Table 3. COUNCIL ACTION REQUESTED Motion to approve hiring the seasonal employee as in the list above. Item No.: 5 Date: February 25, 2018 Item Description: Appointment of 2019 Seasonal Employees Presenter: Jason Goehring Parks and Golf Course Supervisor Agenda Section: Public Works Director/ City Engineer’s Report AGENDA ITEM Prepared By: Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is to gain approval for engineering of the 2019 Sanitary Sewer Rehabilitation Project. 2. Background. Metropolitan Council Environmental Services (MCES) provides sanitary sewer treatment for the majority of communities (including Orono) in metropolitan area. Since 2005, MCES has identified Orono as one of the communities who contribute excessive Inflow and Infiltration (I & I). The City has been executing a sanitary sewer rehabilitation project annually to reduce I&I. Each year the City works to identify inflow and infiltration points within the sanitary sewer system thought our annual inspection program. These sites then inform our rehabilitation efforts for the year. 3. Scope. Engineering and Design services will consist of the preparation of plans and specification, property owner notifications and bidding and awards support. 4. Cost. Bolton and Menk in the not-to-exceed amount of $18,500. 5. Funding. The project is funded from the Sanitary Sewer Fund. The CIP and Annual Public works plan have $281,377 allocated for this year’s project. The project 2019 year end balance is $1,839,932 6. Staff Recommendation. I recommend council accept the design phase services proposal from COUNCIL ACTION REQUESTED Motion to accept the design phase services proposal from Bolton and Menk in the not-to-exceed amount of $18,500. Exhibits A. Bolton and Menk Proposal. Item No.: 6 Date: February 25, 2019 Item Description: 2019 Sewer Rehabilitation Engineering Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Consent Agenda H:\ORNO\2019 New Projects\Fee Estimate - 2019 Sewer Improvements.docx January 22, 2019 City of Orono Attn: Adam Edwards P.O. Box 66 Orono, MN 55323 RE: 2019 Sanitary Sewer Rehabilitation Project Dear Adam: As requested, we have prepared a fee estimate for engineering services related to the 2019 Sanitary Sewer Rehabilitation Project. Based on our understanding of the project, the scope of the project will include sewer lining, manhole sealing and repairs, and top hats on private service lines within the project area. Our scope of services for this project will include the following: • Preparation of Plans and Specifications based on aerial photos and City record plan information • Notification to affected property owners prior to bidding • Bidding assistance and award recommendations Based on the above-mentioned scope of work, we propose and hourly, not-to-exceed fee of $18,500. Upon request, a fee estimate for construction related services will be provided prior to awarding the project. Please contact me if you have questions or need additional information. Sincerely, Bolton & Menk, Inc. David P. Martini, P.E. Principal Engineer AGENDA ITEM Prepared By: Reviewed By: Approved By: DJR 1. Purpose. The purpose of this action item is to gain approval of a resolution of appreciation for Ms. Brenda Johnson and Ms. Natalie Williams for their service as Park Commissioners. 2. Background. a. Brenda Johnson served as a Park Commissioner from March 2014-March 2019. During her term she also served as a member of the Lurton Park, Seven Nations Park, Trails and Website subcommittees. b. Natalie Williams served as a Park Commissioner from March 2017-March 2019. During her term she also served as a member of the Lurton Park and Bederwood Park subcommittees. 3. Staff Recommendation. I recommend council approve the proposed resolution recognizing the service of these resident volunteers COUNCIL ACTION REQUESTED Motion to approve the attached resolution thanking Brenda Johnson and Natalie Williams for their service as a Park Commissioners. Exhibits A. Resolution Item No.: 7 Date: February 25, 2019 Item Description: Resolution of Appreciation for Outgoing Park Commissioners Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Consent Agenda CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION OF APPRECIATION TO BRENDA JOHNSON FOR DISTINGUISHED SERVICE AS A MEMBER OF THE PARKS COMMISSION WHEREAS, Brenda Johnson has served this community with distinction during her six years as a member of the Parks Commission; and WHEREAS, her years of service have been marked by exemplary dedication to the best interests of the community; and WHEREAS, she has earned the admiration and high regard of those with whom she has worked; and WHEREAS, the performance of her duties and responsibilities as a member of the Parks Commission has been characterized by excellent and constructive contributions to the community. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Orono does hereby express its sincere appreciation and thanks to Brenda Johnson for her distinguished service to the community and does also highly commend her for the manner in which she has carried out her duties and responsibilities. BE IT FURTHER RESOLVED, that the City Council extends to her best wishes for continued success in her future endeavors. Adopted by the City Council of Orono, Minnesota at a regular meeting held this 25th day of February, 2019. ATTEST: ___________________________ _________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION OF APPRECIATION TO NATALIE WILLIAMS FOR DISTINGUISHED SERVICE AS A MEMBER OF THE PARKS COMMISSION WHEREAS, Natalie Williams has served this community with distinction during her two years as a member of the Parks Commission; and WHEREAS, her years of service have been marked by exemplary dedication to the best interests of the community; and WHEREAS, she has earned the admiration and high regard of those with whom she has worked; and WHEREAS, the performance of her duties and responsibilities as a member of the Parks Commission has been characterized by excellent and constructive contributions to the community. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Orono does hereby express its sincere appreciation and thanks to Natalie Williams for her distinguished service to the community and does also highly commend her for the manner in which she has carried out her duties and responsibilities. BE IT FURTHER RESOLVED, that the City Council extends to her best wishes for continued success in her future endeavors. Adopted by the City Council of Orono, Minnesota at a regular meeting held this 25th day of February, 2019. ATTEST: ___________________________ _________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Prepared By: Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is for Council to pass a resolution in support of the DNR Outdoor Recreation Grant Application for Big Island. 2. Background. In early 2017 the Big Island Committee was established to evaluate and develop plan to improve the Park and meet the goals of the 2011 Big Island Management Plan. The group worked with staff, consultants and coordinated with MCWD to develop a master plan to guide improvements at the park. The Council approved the Big Island Master Plan on April 23, 2018. In 2018 the City received a grant for an archeological survey. That survey will take place early this spring. 3. Project Scope. This grant application is to pay for a portion of the following items from the master plan: ADA accessible pathway, overlook / pavilion area improvement, interpretive signage and ADA restroom facilities. The draft grant application is at Exhibit A. 4. Cost. The estimated cost to for all of the improvements listed in the grant is $404,250. The estimated annual maintenance cost for the items is $4725/yr. Detailed cost estimates are at Exhibit A. 5. Funding. Up to 50% ($202,125) of the improvement costs could be funded by the grant. The remaining 50% ($202,125) would paid from the Parks Enterprise Fund or from other donor sources. As a condition of the grant the city must provide the funding for at least 20% of the proposed costs. Ongoing maintenance for any improvements made will be added to the Parks Operating Budget. 6. Way Forward. When What 1 March 19 Draft Grant to DNR for Preliminary Review 29 March 19 Final Grant Due to DNR June 2019 Grant Announcement from DNR July-Aug 19 Design and coordination with partners September 19 Award / Grant Agreement Signed Oct 2019- September 2020 Construction 7. Staff Recommendation. I recommend that the Council approve grant application resolution. (Exhibit B). COUNCIL ACTION REQUESTED Motion to approve the application resolution for the MN DNR Outdoor Recreation Grant for Big Island Park. Exhibits A. Draft Grant Application B. Resolution References A. Big Island Management Plan, 2011 (Available on Big Island Website) B. Big island Master Plan, 2018. (Available on Big Island Website) Item No.: 8 Date: February 25, 2019 Item Description: Outdoor Recreation Grant Application Resolution for Big Island Park Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Consent Agenda Rev. Aug 10, 2011 2019 Grant Application Outdoor Recreation Grant Program Submission Deadline: March 29, 2019 Before completing this application please read the 2019 Outdoor Recreation Program Manual for further program information. Only one park may be included in an application. Applicants are eligible to receive more than one grant. This program is very competitive. Staff members are available to discuss your project or review application materials. You are encouraged to submit any draft application or materials by March 8th if you would like staff to provide comments. Be sure to allow enough time to complete the Applicant Resolution and any appraisals (if your project includes land acquisition). Only complete applications submitted by the deadline will be considered Applications are to be submitted electronically in a “.pdf” format by the due date above. Paper submission of applications will no longer be accepted unless arranged in advance of the due date with program staff. To submit the application, email a pdf version of the application and attachments to Parkgrants.DNR@state.mn.us. Please format the entire application, including all attachments, as one pdf. Use the form provided for each item or reproduce it in the same format. Use Item 1 – Application Summary as your cover sheet. After submission, make sure you have received a confirmation email that your application has arrived in a useable form by the due date. Applications submitted in an unusable format will not be considered for funding. Timeline: 2019 Grant Round • Application materials become available .................December 2018 • Submission deadline ...............................................March 29, 2019 • Awards are announced ...........................................June 2019 • Agreements are signed – project may begin ..........September-October 2019 • Grants expire – projects must be completed .........June 30, 2021 For assistance, please contact • Joe Hiller, 651-259-5538, joe.hiller@state.mn.us • Audrey Mularie, 651-259-5549, Audrey.mularie@state.mn.us • DNR Information Center, 1-888-646-6367 Rev. Aug 10, 2011 TABLE OF CONTENTS Required for all projects: Item 1: ...... Application Summary Item 2: ...... Project Relation to SCORP Item 3: ...... Cost Breakdown Item 4: ...... Project Site Evaluation Item 5: ...... Community Involvement Item 6 ....... Availability for Public Use Item 7: ...... Statement of Accessibility Item 8: ...... Projected Operation and Maintenance Costs Attachments: Required for all Projects: Attachment A: Applicant Resolution Attachment B: Location Map Attachment C: Recreational Site Plan Attachment D: Photos Required if applicable to your project: Attachment E: Plans Attachment F: Appraisal(s) – Required for all land acquisition projects. Rev. Aug 10, 2011 ITEM 1 - APPLICATION SUMMARY – 2019 APPLICATION Applicant Information Name of applicant: City of Orono Name and title of contact: Adam T. Edwards, Director of Public Works/City Engineer Address: 2750 Kelley Parkway City: Orono State: MN Zip Code: 55356 Phone: 952-249-4661 Email: aedwards@ci.orono.mn.us Park Information Park Name: Big Island Park Address: 100 Big Island City: Orono Zip Code 55331 County: Hennepin Existing Park Acres: 56.5 Project Information Type (Check all that apply to this project): ☐ Acquisition: Acres to be purchased: Click to enter amount. ☒ New Development/Construction ☒ Redevelopment/ Rehabilitation ☐ Replacement/ Demolition Description: Provide a short narrative (less than 50 words) of your project proposal. You will describe the merits of your project in Item 2 and the detailed costs/dimensions in Item 3 below. Include only items that will be accomplished with this project. Do not include work to be accomplished in future phases. The purpose of the Big Island Park Project is to facilitate use of the park by visitors with mobility impairments by upgrading select trails to Americans with Disabilities Act (ADA) standard and providing ADA compliant restrooms and picnic facilitates. The project will also improve public education through the provision of interpretive signage and security with trail gates and security cameras. Financial Information The Applicant must provide a non-state match of at least 50% of the total cost. This match may consist of cash or the value of materials, labor and equipment usage by the local sponsor or donations or any combination of these. Applicants that provide at least 20% of the match from their own resources will receive additional consideration in the review criteria. The total cost shown below must equal the total costs shown in Item 3 – Cost Breakdown. Total Project Cost: $ 404,250 Grant Request: $ 202,125 Match Amount: $ 202,125 Match Description: Provide source and type of match. Committed or pending. Rev. Aug 10, 2011 The City is prepared to provide the entirety of the match. However the Big Island 501C3 organization has expressed an interest in contributing. Should any funds be secured, and allowed by the granting authority, it would reduce the contribution needed by the City. In no event shall the City’s contribution fall below the required 20% amount. Rev. Aug 10, 2011 ITEM 2 - PROJECT RELATION TO SCORP Discuss any of the following topics from the Statewide Comprehensive Outdoor Recreation Plan (SCORP) that apply to your project. The SCORP is available at this link. Does the project connect people to the outdoors? 1. Does the proposed project contribute towards creating a welcoming environment? Are there accessible features included as part of this project or currently in the park, such as seating, restrooms and drinking water? Yes, the primary purpose of this project is to make the park more accessible. When the park was created from the former Minnesota Veterans Camp, a promise was made to the veterans of the state that the park would remain accessible to them, this project through the upgrade of select trails to ADA standard and the provision of ADA standard restroom and picnic facilities endeavors to extend that accessibility to the ageing and disabled veteran populations. Since the park is public and open to all these improvements will enhance accessibility for all mobility challenged visitors. 2. Does the proposed project create or improve access to outdoor recreation lands and facilities by providing alternative transportation and improving access for people of all abilities? Describe the forms of transportation available to access the park facility (e.g. trails, roads, public transportation, any transportation provided to the park for special events or programs, etc. The Park is located on an island within Lake Minnetonka. The island is accessible by boat. A previous project provided dock facilities that are ADA compatible. The docks are public and available for all to use. Once at the island the park is accessible via a trail network. The purpose of this project is to transition select trails to an ADA standard thereby improving access for all. Numerous groups use the park throughout the year including education groups, recreation groups and veteran groups. 3. Does the proposed project result in quality experiences and facilities such as interpretive signs to enhance visitor’ experience, redeveloping overused facilities, etc. The project includes the provision of interpretive signage to be placed at the visitor center (existing) and at key points along the ADA accessible trail to be constructed. The signs are intended to focus on the history and the natural attributes of the park. Also the project will provide ADA accessible toilets to ensure that visitors have access to those comforts while at the island. The provision of picnic and overlook facilities will allow visitors to socialize and enjoy the park with their friends and families. Does the project acquire land and/or create opportunities? 1. Does the proposed project acquire critical lands in jeopardy of being lost to development, or land use changes; or is this an exceptional one time opportunity to acquire high quality natural resources? This project does not acquire land. 2. Does the proposed project acquire land that protects shoreland, rivers, lakes, wetlands and critical watersheds? This project does not acquire land. Rev. Aug 10, 2011 3. Does the project meet the differing outdoor recreation needs of people of all abilities such as a quality natural setting, universal design, family friendly facilities, more separation of uses, privacy between camp sites, etc.? Yes, the project connects the various portions of the park: docks, visitor center, overlooks and beach. In addition it provides access for all to enjoy the history and natural beauty of the island. 4. Does the project create an environment that is open and flexible to accommodate new and emerging nature based trends or develop group based recreational opportunities such as group campsites, picnic areas or gathering spaces, large open play areas or emerging nature based activities, etc. Yes, the project connects the various portions of the park: docks, visitor center, overlooks and beach. In addition it provides access for all to enjoy the history and natural beauty of the island. The provision of a pavilion provides a space for educational groups that visit the island though summer months to use as an outdoor classroom. Regular use of the park for educational purposes has waned in recent years with the reasons cited as a lack of restroom facilities and shelter in the park to support those activities. 5. Does the project establish a sustainable and resilient infrastructure to provide high quality recreational opportunities such as a) sustainable and resilient infrastructure, b) energy efficient, easy to maintain and recycled/recyclable materials and/or c) conservation of water use and the design of facilities to effectively manage storm water on site. The trail design will call for the use of natural materials such as chipped stone and will include restoration and erosion prevention improvements along the edges. The structures will be constructed of robust and durable materials stone, concrete and steel. The park did have some issues with vandalism in the past so all planned improvements are to be robust and vandalism resistant. This will be reinforced with security measures such as security cameras and trail gates to protect the public investment in the facilities and ensure they are available for the public to enjoy for years to come. Does the project take care of what we have? 1. Does the project result in redevelopment, renovation or rehabilitation of current infrastructure such as restoring worn out, degraded facilities and improvements to meet current codes and standards? This project rehabilitates and improves select trials within the park to an ADA standard. The facilities to be constructed replace structures removed several years ago. The old structures were remnants from the Park’s previous use as a veteran’s camp (1923-2006). The toilet structures will be precast vaulted structures similar to those used by the national parks service, our state parks and Three Rivers Park District. Rather than benches the overlook areas gathering sites will use natural sitting stones and picnic tables will be constructed using concrete and stone. 2. Does the project result in maintaining the quality of natural resources through preservation, restoration or reconstruction? This project endeavors to maintain the quality of the parks natural resources by maximizing the reuse the existing developed sites and trails. The provision of picnic and overlook facilities replaces facilities that were previously removed as they reached the end of their useful life. Rev. Aug 10, 2011 Rev. Aug 10, 2011 ITEM 3 - COST BREAKDOWN Development (see Program Manual for eligibility) Contingency costs are not eligible. Design/Engineering costs in excess of 10% of the total project construction cost are not eligible. Enter information in the table(s) below. Facility (e.g. picnic area, campground) Description (linear feet, dimensions, material used, number of components, etc.) Estimated Cost Expected Completion Date Dock Area Improvements Informational sign 1 EA $1,000 $1,000 Oct 2020 Security camera 2 EA $500 $1,000 Oct 2020 Trails Crushed Limestone Trail (ADA accessible) 4800 LF $22 $105,600 Oct 2020 Trail Gate 2 EA $1,100 $ 2,200 Oct 2020 Bollard/Rocks 12 EA $100 $ 1,200 Oct 2020 Restrooms Vault toilet (Visitor center) 1 EA $75,000 $ 75,000 Oct 2020 Vault toilet (Overlook) 1 EA $75,000 $ 75,000 Oct 2020 Overlook Area Picnic table 5 EA $3,500 $ 17,500 Oct 2020 Shade structure/Viewing Platform 1 LS $80,000 $ 80,000 Oct 2020 Sitting stones 6 EA 500 $ 3,000 Oct 2020 Interpretive Signage Wayfinding/interpretive signs 6 EA $1,000 $ 6,000 Oct 2020 Administration and Engineering 10% of construction costs 1 LS $ 37,650 $ 36,750 Oct 2020 Total $ 404,250 Land Acquisition (if applicable) Parcel Identification Number or location Acres Appraised Value Expected Acquisition Date NA Total Rev. Aug 10, 2011 ITEM 4 - PROJECT SITE EVALUATION All applicants must prepare and submit a Project Site Evaluation using the format shown below. The project site evaluation will provide information necessary to determine the impacts of the project, if any, on the environmental and cultural resources of the area. The following sources of information may be helpful in completing the evaluation: Endangered Species: Information on animals and plants that are endangered, threatened or merit special consideration or management is available from the Minnesota Natural Heritage Program/Nongame Wildlife Program, Section of Wildlife, Department of Natural Resources (DNR). A booklet entitled Minnesota’s List of Endangered and Threatened Animal Species, that includes a list of all species of Minnesota's animals and plants listed under the provisions of the Federal Endangered Species Act of 1973, Public Law 93-205, and/or Minnesota Statute 84.0895, is available from the DNR by calling (651) 296-6157 or (888) 646-6367 or at the DNR website Minnesota's Endangered, Threatened, and Special Concern Species Additional information may be obtained by calling the Division of Ecological Resources information number at (651) 259-5100. The DNR is also developing biological surveys on a county-by-county basis on sensitive natural habitats and rare plant and animal species. Several publications are available which provide detailed information on these subjects. Additional information about county biological surveys is available at Minnesota Biological Survey. Wetlands: Minnesota has adopted a "no-net-loss" wetlands policy. Each state agency must ensure that its activities, including state sponsored, financed or assisted projects, do not contribute to the loss or diminishment of the many important values of wetlands. Unavoidable impacts must be minimized and compensatory mitigation must be provided for all values that have been lost or diminished. It is very important, therefore, that the project site evaluation identify all possible wetlands impacts of the proposed project. This will help in determining whether any changes in project scope or design may be required or whether mitigation measures must be undertaken. The basic reference for wetland determination will be the National Wetlands Inventory produced by the U. S. Fish and Wildlife Service and available at the DNR. Questions regarding implementation of the "no-net-loss" policy and identification of wetlands may be directed to the Ecological Resources Division, DNR at (651) 259-5100. PROJECT SITE EVALUATION - FORMAT Please prepare a project site evaluation using the following format and subject categories. Address all of the points covered under each category and be specific. It is important that the project site evaluation be a complete and accurate assessment of the natural and/or scenic characteristics of the area and the likely impacts of the project, either positive or negative, on those characteristics. Rev. Aug 10, 2011 Project Site Evaluation: Description of the Environment and the Environmental Impact of the Proposed Project A. Present Land Use: Describe the present land use of the proposed project site. State the applicant’s ownership (fee title, easement, etc.). If property is to be acquired, will it be a high priority inholding or addition crucial to the use of, ecological integrity of, or access to an existing natural or scenic area? Address any other impacts the proposed project may have on the present land use of the project site or adjacent lands. Big Island Park is owned and operated by the City of Orono. It is a 56-acre passive recreational park with minimal existing facilities. The Park is intended to serve a dual role in preservation of the unique natural setting while offering the public a variety of passive recreational opportunities. The Park preserves a diversity of natural resources including maple-basswood forest, wetlands, and more than 1.4 miles of undeveloped Lake Minnetonka lakeshore providing ecological and passive recreational benefits for the Lake Minnetonka region and the state. Minnehaha Creek Watershed District partnered with city in the acquisition and initial development of the park and hold and easement over the park restricting/ designating the uses in the various portion of the park. The City and watershed developed a management plan for the park in 2011 that govern how the park is to be improved, preserved and maintained. The proposed project is in keeping with the easement and management plan. The proposed improvements, per the goals of the existing Big Island Park Management Plan, will have minimal impacts on the natural and cultural resources of the Park. B. Environmental Intrusions: Describe all man-made developments on, above, below or adjacent to the proposed project site, including buildings, utility poles and lines, roads, driveways, pipelines, sewer and water lines, fences, ditches, bridges, billboards, railroad tracks, and related structures or facilities. Explain how these intrusions, if any, might affect the use, protection, and enjoyment of the proposed project site and what measures will be taken to minimize any adverse impacts. All existing and future overhead power lines serving the park must be placed underground. The cost of placing the power lines underground can be included in this application. Docks: Two docks are currently provided at the main entry point of the Park along its southwesterly shore to allow for boating access. Located at the site of the boat landing that originally served the Big Island Amusement Park and later the Veterans Camp, they include a large floating dock suitable to accommodate large craft such as the historic steamer Minnehaha, and a parallel dock for smaller boats. No improvements are anticipated for the docks, resulting in minimal or no impact to the environment. Trails: Visitors enjoy more than 1-1/2 miles of informal grass/dirt trails that wander through woods and open meadows within the 56-acre Park. Beautiful vistas of Lake Minnetonka are encountered where the trails traverse the bluffs near the shore. A majority of the trail system is essentially unimproved, with just a few short segments of deteriorated pavement remaining from the amusement park era. The trails are not marked, but are easily followed. The main goal of the trail improvements is to make visiting the island park ADA accessible. By upgrading the existing trails to be ADA compliant, this goal will be accomplished. There will be minimal disturbance and impact on the natural and cultural resources. Only existing trail areas where slopes are greater than allowable for ADA access will be modified. Rev. Aug 10, 2011 All other trail alignments will follow existing pathways, because existing trails alignments are being used, the trail improvements will have minimal impact on the Park’s ecology. Swimming Beach: A natural swimming beach approximately 200 feet in width is located along the southeasterly shore of the Park. The beach is enjoyed by Park visitors who arrive at the docks as well as recreational boaters who pull their watercraft up to the shore at or near the beach. The beach area is not improved, is not attended by a lifeguard, and is posted ―No Life Guard On Duty. No improvements or impacts are planned for the swimming beach. Signage: Signage that could be characterized as primarily regulatory in nature was installed at appropriate locations within the Park in spring 2009, addressing No Fishing from Dock; No Life Guard on Duty; No Dumping Allowed; and general park rules & prohibitions. As part of the proposed improvements, interpretive signage will be installed in key area of interest to help educate park users. The signage will be basic in color and design. Signage will blend into the natural environment. Little or no ecological impact is anticipated. Buildings: Entry Office Structure. The existing small 256 s.f. building and attached deck near the main entry dock area has been retained for future use as an entry portal to the Park. The building has been in its current location since 1997-98 and served the veterans Camp as an entry point for camp visitors. ADA access to the entry office structure will be provided as part of this project. Minor grading near the building may be necessary to accommodate the ADA path. C. Fish and Wildlife: Indicate whether the proposed project site is on or adjacent to, a national, state or local wildlife management area, park or natural area. Describe the known fish and wildlife species common to the project site and any known species that are listed as endangered, threatened or of special concern. Describe the likely impacts of the proposed project on habitat, population levels, and any other factors related to the fish and wildlife resources. State listed special concern species exist on the island. A bald eagle (Haliaeetus leucocephalus) nest is located in the woodland on the south side of the isthmus. There are also records of two special concern fish species, pugnose shiners (Notropis anogenus) and least darters (Etheostoma microperca), near Big Island. There are no anticipated impacts to the fish and wildlife in and adjacent to the project site. The trail work is on existing trails and the restroom and shelter are planned for open areas where previous land alteration occurred. The Park also abuts Three Rivers Park District’s Big Island Regional Park, a 62-acre wildlife refuge that has remained completely undeveloped. Separated by a narrow peninsula, the complementary parks share a goal of preserving the woodlands and wetlands that provide habitat for a wide variety of animal and plant species. D. Vegetation: Describe the major plant species and communities common to the project site and any known species that are listed as endangered, threatened or of special concern. Describe the distribution of major plant communities or types on the site. Indicate the extent of cutting, clearing, removal or other disturbance that will result from the proposed project, as well as any restoration and/or protection activities planned as part of the project. A limited natural resources inventory was performed by MCWD staff on May 26, 2010. The recreation areas were dominated by leafy spurge (Euphorbia esula) and non-native grasses. The maple-basswood forest had a somewhat disturbed ground layer, dominated by upland sedges and other species tolerant of earthworms and Rev. Aug 10, 2011 deer browse. The shrub layer and subcanopy had good diversity and showed evidence of forest regeneration, with young sugar maple (Acer saccharum), ironwood (Ostrya virginiana), basswood (Tilia americana), hackberry (Celtis occidentalis), and green ash (Fraxinus pennsylvanica). There were common buckthorn (Rhamnus cathartica) shrubs and seedlings scattered throughout. The plant community in the isthmus wetland was cattail marsh, with lake sedge (Carex lacustris) in shallower areas. There were scattered native forbs, and very little reed canary grass (Phalaris arundinacea). The open water wetland has a fringe of sedge species with a few patches of cattails and reed canary grass. There are no anticipated impacts to the vegetation in and adjacent to the project site. The proposed trail work is on existing grass/dirt trails and the restroom and shelter are planned for open areas where previous land alteration occurred. E. Water Resources: Describe any existing wetland areas on or adjacent to the proposed project site. Indicate any likely physical disturbances of these wetlands, including (but not limited to) draining and filling that would result from the proposed project. Describe any other potential impacts to wetlands, such as water level fluctuations or water pollution that may result from the proposed project. Discuss possible alternatives that would avoid or minimize negative wetland impacts. Also describe any other water resources on or adjacent to the site, proposed uses of surface or groundwater, and any possible impacts on these resources, including depletion or pollution, resulting from the proposed project. Explain how the proposed project would help to protect water quality on or adjacent to the site. Five wetlands on the site were field assessed as part of the Watershed District‘s Functional Assessment of Wetlands (FAW) when the park was purchased. Two were given the manage class Preserve. The preserve designation was assigned based on wetland functions. The FAW lists the following management goals for a preserve wetland: avoid and preserve wetland if at all possible. No change in wetland hydrology. No increase in nutrient load. According to the MLCCS, the easternmost basin is a palustrine open water wetland, about 1.1 acres in size. On the western isthmus there is a 4.9 acre wetland classified as a semi-permanently flooded cattail marsh. The marsh received an MLCCS quality grade of C, indicating a moderate quality natural community with obvious human impacts, but still recognizable as native plant community. The FAW also recognizes a lacustrine fringe wetland on the north side of the isthmus, and two small (1/4 to 1/3 acre) forested ephemeral wetlands. There are no anticipated impacts to the wetlands in and adjacent to the project site. The trail work is on existing trails and the restroom and shelter are planned for open areas where previous land alteration occurred. Erosion control best practices will be employed as part of the project. F. Geologic and Physiographic Features: Describe any interesting, unique or fragile geologic and/or physiographic features on the proposed project site and any likely impacts on these features that would result from the proposed project. Also describe any proposed protection activities or measures to provide public education, interpretation and enjoyment of these resources. There are steep bluffs on the eastern shoreline of the site. This area is currently protected by a fence to deter park users from approaching the bluffs. The bluff area will remain untouched by this project. Interpretive signage may be located along the trail and overlook area of the bluffs, but will have no or minimal impact on the surroundings. The wetlands on the site will not be affected by any of the improvements. Rev. Aug 10, 2011 G. Air Quality/Noise: Describe any temporary or permanent air or noise pollution that will result from the development and use of the site and the impacts on adjacent land uses or land owners. The cove along the northern shore of Big Island Park has become a popular summer weekend gathering place for boaters from far and wide, who often tie their craft together. There are few if any similar shore locations on Lake Minnetonka where adjacent lakeshore homeowners would not be affected by the noise of revelers and bustle of boats coming and going. However, this level of activity is in stark contrast to the serene natural character of Big Island Park. Because of this potential disturbance, the northern edge of the Park is purposely untouched. No northern access points onto the island are planned as to ensure as much separation as possible from the two user groups. H. Archeology/ Ground Disturbances: Provide a description of current and previous land use and ground disturbances. Include available information concerning known or suspected archaeological resources within the park. Indicate if an archaeological survey has been previously completed for the park. The Park has a long history from Native American use, to early European settlers, to an amusement park in the early 1900s and then a Veterans Camp. There are numerous foundations in the park from both the amusement park and the Veterans camp period. The city has commissioned a Phase 1 Archeological survey for early 2019 funded by a grant from the state historical society. The intent is to use any information learned from the survey for interpretive signage and future education programs as well as to inform future improvements at the park. It is anticipated the park improvements will have minimal ground disturbances. The ADA trail improvements will follow the existing trail alignments for the majority of the site. If slight grade or alignment changes are necessary to establish an ADA accessible path, professional care will be taken to ensure the least amount of impact to the site. I. Historic Structures: List known historic buildings or structures located within the project area (i.e., individual properties or districts which are listed in the National Register or which meet the criteria for listing in the National Register). There are no structures in the park on the National Register. There are a couple structures of local historical interest. The visitor center (a former veteran’s camp cabin) an old fish cleaning shack from the veteran’s camp days and some of the foundations of the amusement park. The visitor center was recently restored by a volunteer group and will house some of the interpretive signage. The city is exploring the viability of restoring, moving or recreating the fish cleaning shack as part of the historical interpretation work. Rev. Aug 10, 2011 ITEM 5 – COMMUNITY INVOLVEMENT Address the following questions regarding community involvement, planning process and how this project will increase outdoor recreation participation. 1. What efforts were made to get input from members of the community that will be affected by this project? For example, public meeting(s), notification of adjoining property owners, etc. The concept plan for the project was developed by a committee of stakeholders. The plan was then presented at a MCWD public meeting, an Orono Parks Commission public meeting and approved by the Orono city council at a public council meeting. 2. What community planning process was used to show a need for this project and to define its scope? The project was derived from a public process that aimed to achieve the goals laid out in the Big Island Management Plan, November 2011. The Management plan in turn was developed jointly by the City of Orono and MCWD using a public process in order to provide goals and policies for the park. 3. How do you expect this project to increase outdoor recreation participation? The provision of ADA trails will increase the accessibility of the park for all users. The restrooms picnic shelter and other amenities will enable users to spend more time at the island park. The interpretive signage will provide information on the parks ecology and history. And, the security measures will help protect the environmental, historical and cultural treasures at the park. ITEM 6 – AVAILABILITY FOR PUBLIC USE All facilities within the park must be designed and available for general public use and open during typical park hours. This includes restrooms, picnic shelters, campgrounds, playgrounds and other structures. For parks that include marina or campground facilities, a minimum of 50% of the berths/campground spaces must be available for short-term rental and an equitable method of allocating long-term rentals shall be used. No fixed improvements such as decks, porches, or signs are allowed. State the specific hours of operation and any current or anticipated programmed use for the facilities proposed to be funded with this application. Saying the park will be open during normal park hours is not specific. Also describe any arrangements with schools, local organizations, clubs or city programs for the use of the facilities. Explain how this may impact facility availability to the general public. Describe what fees, if any, will be charged for use of the park facilities and/or access to the park? The park is open to the general public. The park is open year round with operating hours of 6AM-10 PM. There are no user fees related to the park. The maintenance and upkeep of the park is funded through Orono’s Parks Operating Budget of the City’s General Fund. Rev. Aug 10, 2011 Rev. Aug 10, 2011 ITEM 7 - STATEMENT OF ACCESSIBILITY All facilities improved with this grant project and all critical components of the park listed below, must be made compliant with the ADA requirements even if they are not part of this application proposal. Critical components include: • Accessible parking spaces serving each park area. • Accessible restrooms, if restrooms are provided. • Accessible drinking water, if drinking water is provided. • Access routes to all critical components and recreation facilities provided in the park. For this program, an access route must be a minimum of 5 feet wide, slip resistant, firm and stable. If a grant is awarded, part of the grant will be withheld pending verification of ADA compliance by an on-site final inspection. The following guidelines will help you design your facilities. Copies can be ordered from the U.S. Access Board at (800) 872-2253, or downloaded from their website at United States Access Board. 1. ADA Accessibility Standards for Buildings and Facilities (For buildings and certain recreation facilities including playgrounds, recreational boating facilities, and fishing piers) 2. Final Accessibility Guidelines for Outdoor Developed Areas September 26, 2013 (For outdoor developed areas such as campgrounds, picnic areas, trails, and beaches. These guidelines, developed for federal facilities subject to the Architectural Barriers Act, are to be used for facilities improved by this Outdoor Recreation Grant Program.) Applicant should state that they have reviewed and understand the ADA standards, final accessibility guidelines and our program requirements, stated above, and agrees to comply with these requirements. We have reviewed and understand the accessibility guidelines. The purpose of this project is to ensure the park has trails and facilities that meet or exceed these guidelines providing access to as broad a user group as possible. ITEM 8 - PROJECTED OPERATION AND MAINTENANCE COSTS Estimate the projected operations and maintenance costs for each facility to be developed or improved by this grant. Include routine costs (such as labor, materials, utility costs and equipment costs), and planned major repairs or preventive maintenance (such as seal coating or replacement of plumbing, lighting, aglime, turf, etc.). The operations and maintenance of the project improvements will be added to the City’s Parks Operating Budget. The following estimates are for the project improvements and do not include existing maintence operations at the park nor depreciation. Trail maintenance Rev. Aug 10, 2011 (surface grading, aggregate replenishment, vegetation management and erosion repairs is estimated at $1365/ yr. Restroom (cleaning and refuse removal) is estimated at $780/yr. Restroom tank pumping is estimated at $1200/y. Sign maintenance and replacement is estimated at $600/yr. Amenities maintenance (security features, tables, picnic shelter) is estimated at $780/yr. Total annual maintenance cost is estimated at $4,725/ year. Rev. Aug 10, 2011 ATTACHMENT A - APPLICANT’S RESOLUTION CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ CITY OF ORONO HENNEPIN COUNTY, MINNESOTA A RESOLUTION REQUESTING A MINNESOTA DEPARTMENT OF NATURAL RESOURCES OUTDOOR RECREATION GRANT FOR BIG ISLAND PARK BE IT RESOLVED that City of Orono act as legal sponsor for the project contained in the Outdoor Recreation grant application to be submitted on <DAY / MONTH / YEAR> and that Orono Director of Public Works is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of City of Orono. BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Outdoor Recreation Grant Program Manual and certifies it will report any actual, potential, perceived or organizational conflicts of interest upon discovery to the state related to the application or a grant award. BE IT FURTHER RESOLVED that City of Orono has the legal authority to apply for financial assistance, and financial capability to meet the match requirement (if any) and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that City of Orono has not incurred any development costs and has not entered into a written purchase agreement to acquire the property described in the Cost Breakdown section on this application. BE IT FURTHER RESOLVED that City of Orono has or will acquire fee title or permanent easement over the land described in the site plan included in the application. BE IT FURTHER RESOLVED that, upon approval of its application by the state, City of Orono may enter into an agreement with the State of Minnesota for the above-referenced project, and that City of Orono certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for uses consistent with the funding grant program into perpetuity. NOW, THEREFORE BE IT RESOLVED that Orono Director of Public Works is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of City of Orono on <DAY / MONTH / YEAR>. SIGNED: WITNESSED: ________________________________ _____________________________________ (Signature) (Signature) Dennis Walsh Anna Carlson, Mayor_____________________ City Clerk ____________________________ (Title) (Date) (Title) (Date) Rev. Aug 10, 2011 ATTACHMENT B - LOCATION MAP Provide a map that shows the location of the park within your community. The map should identify the main roads in the community to access the park. Rev. Aug 10, 2011 ATTACHMENT C - RECREATIONAL SITE PLAN This site plan must be drawn to scale, show the existing park boundary, all facilities now in the park and all acquisition and/or development listed in the Cost Breakdown. All facilities must be identified with legible labels. Include the following: • Title "Recreation Site Plan" and the project name. • Draw and label the complete park boundary. This boundary must include all contiguous lands currently owned by the applicant and managed for public recreation and any additional land to be acquired with this grant. • Entrance to site and location of existing or proposed public parking facilities. (Parking facilities must be developed to serve newly acquired areas within 12 months). • Location of all existing and planned recreation and support facilities such as restrooms, shelters, and potable water. • Indicate any rights-of-way, easements, reversionary interests, etc. to the park area including overhead utility lines. • Geographic reference point such as a section corner or designated road intersection. • All lakes, rivers, streams and wetlands and adjacent land uses. • Acreage of the park and/or each parcel to be acquired. • Signed and dated by the applicant. • North arrow and Graphic Bar Scale using the example below: A Text Scale such as 1” = 500’ is not acceptable. Color Coding • Red Park boundary. • Green Existing facilities that will remain. • Yellow Acquisition and/or development accomplished with this grant Separate Attachment ATTACHMENT D – PHOTOS Please insert photos of all existing recreational facilities/structures and all buildings. Indicate below each photo the year the facility/building was constructed and if it will remain as is, be renovated or be removed. 500 Feet 250 0 Rev. Aug 10, 2011 Park Docks with Visitor Center in the background. Looking North. 2018. All of these facilities to remain. Visitor Center Building. Freshly rehabilitated by volunteers. Looking west. 2018. Structure to remain. Some of the interpretive signs will be placed within. Clearing area near beach. 2018. Prairie area looking south toward visitor Center. 2018. Rev. Aug 10, 2011 ATTACHMENT E – PLANS Please submit all applicable plan(s) according to the directions provided. Building Plans All buildings constructed with grant funds must meet the State Building Code. Building plans are required for all proposed facilities to ensure the development addresses accessibility and design priorities. Plans must include the following: 1. Front and side views. 2. A floor plan with all dimensions. Restroom Example Rev. Aug 10, 2011 Pavilion Example Rev. Aug 10, 2011 Trail Plans Trail plans are required for projects that include the development of any type of trail and should include the following: 1. A typical cross section of the trail. 2. The trail width, surfacing and base materials For the purposes of this grant program a multipurpose trail should be designed to a minimum 8' width. In some cases this minimum width may not be adequate and a width of 10' or more may be appropriate. All access routes connecting park facilities and parking lots must be a minimum of 5 feet wide. Typical Trail section below. Trail is intended to be a ADA accessible hiking (walking Trail). 36” wide clear treadway with 60” wide passing spots at least every 1000ft per ABA 1017. ATTACHMENT F – APPRAISAL(S) <<Only for proposals to acquire land>> NA CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ CITY OF ORONO HENNEPIN COUNTY, MINNESOTA A RESOLUTION REQUESTING A MINNESOTA DEPARTMENT OF NATURAL RESOURCES OUTDOOR RECREATION GRANT FOR BIG ISLAND PARK BE IT RESOLVED that City of Orono act as legal sponsor for the project contained in the Outdoor Recreation grant application to be submitted on March 29, 2019 and that Orono Director of Public Works is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of City of Orono. BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Outdoor Recreation Grant Program Manual and certifies it will report any actual, potential, perceived or organizational conflicts of interest upon discovery to the state related to the application or a grant award. BE IT FURTHER RESOLVED that City of Orono has the legal authority to apply for financial assistance, and financial capability to meet the match requirement (if any) and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that City of Orono has not incurred any development costs and has not entered into a written purchase agreement to acquire the property described in the Cost Breakdown section on this application. BE IT FURTHER RESOLVED that City of Orono has or will acquire fee title or permanent easement over the land described in the site plan included in the application. BE IT FURTHER RESOLVED that, upon approval of its application by the state, City of Orono may enter into an agreement with the State of Minnesota for the above-referenced project, and that City of Orono certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for uses consistent with the funding grant program into perpetuity. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ NOW, THEREFORE BE IT RESOLVED that Orono Director of Public Works is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held February 25, 2019. ATTEST: ________________________________ _____________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Prepared By: Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is for council to pass a resolution in support of the Local Trail Connection Grant for East Long Lake Road to Trail project. 2. Background. At the May 29th, 2018 meeting, the City Council directed staff and the Parks Commission to develop a plan for the conversion of northern section East Long Lake Road to a trail. . The commission, city staff and our consultant have held several meeting and developed a concept plan for the trail. The Council approved the plan on November 26th, 2018. 3. Project Scope. This grant application is to pay for a portion of the following items from the master plan: removal of the existing asphalt, stabilizing the lakeshore where required, construction of a 10ft wide multipurpose trail, benches, rock fishing points, and interpretive signage. The draft grant application is at Exhibit A. 4. Cost. The estimated cost to for all of the improvements listed in the grant is $410,520. Detailed cost estimates are at Exhibit A. 5. Funding. Up to 50% or $150,000 ($150,000) of the improvement costs could be funded by the grant. The remaining $260,520 would paid from the Parks Enterprise, Stormwater fund, Street fund and from other partner sources. Staff is currently working with Hennepin County’s Bicycle coordinator and Three Rivers Park Districts Planning Department to partner on the project and connections with regional trails. Ongoing maintenance for any improvements made will be added to the Parks Operating Budget. 6. Way Forward. When What 1 March 19 Draft Grant to DNR for Preliminary Review 29 March 19 Final Grant Due to DNR July 2019 Grant Announcement from DNR August-December 2019 Design, permitting and coordination with partners March 2020 Award / Grant Agreement Signed June-October 2020 Construction 7. Staff Recommendation. I recommend that the Council approve grant application resolution (Exhibit B). COUNCIL ACTION REQUESTED Motion to approve the application resolution for the MN DNR Local Trail Connection Grant for East Long Lake Road to Trail project. Exhibits A. Draft Grant Application B. Resolution Item No.: 9 Date: February 25, 2019 Item Description: Local Trails Connection Grant Application Resolution Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Consent Agenda Revised 11/2018 Project # LOCAL TRAIL CONNECTIONS PROGRAM 2019 Grant Application 1) GENERAL CONTACT INFORMATION: Grant Applicant (Unit of Government Required): City of Orono, Mn Contact Person: Adam T. Edwards, P.E. Contact Title: Director of Public Works / City Engineer Mailing Address: 2750 Kelley Parkway, Orono Mn, 55356 Phone: 952-249-4661 Email address: aedwards@ci.orono.mn.us If the project has a trail club, organization, or project partner, please include below: Organization/Club Name: Contact Person: Contact Title: Mailing Address: Phone: Email address: 2) GENERAL PROJECT INFORMATION: Project Name: East Long Lake Trail Project Summary (30 words or less): The project consists of the conversion of a section of East Long Lake Road to a multimodal trail including the removal of the existing roadway pavement, construction of a 10ft paved trail, drainage improvements, plantings, and addition of elements such as benches and fishing spots. Project Completion Date: Estimated as October 31st, 2020 Trail Name: East Long Lake Trail Website with Trail Info: https://mn-orono2.civicplus.com/422/East-Long-Lake-Trail 3) FINANCIAL INFORMATION: Grant Request: $150,000 Source of Cash Match (describe below in the box next to $ amount): Are these match funds secured? (Check below): YES NO Non-State Cash Matching Funds (25% cash match required): $260,520 City of Orono X TBD Hennepin County X TBD Three Rivers Park District X Total Project Cost: $ 410,520 (Grant Request + Matching Funds must = Total Project Cost) If this project has received federal funding through the Enhancements Program or MnDOT’s Transportation Alternatives Program, please indicate which year the project is programmed for construction? FFY: NA Revised 11/2018 4) PROJECT LOCATION: County Project is Located: Hennepin State Legislative (House) District: 33A State Senate District: 33 State House Representative (name): Representative Jerry Hertaus State Senator (name): Senator David Osmek Congressional District: 3 – Congressman Dean Phillips 5) MEASURABLE TARGETS/OUCOMES: It is required that measurable targets and outcomes be collected for your project. Complete the boxes below on the right with exactly how many miles of trail that will be acquired, newly developed or existing trail miles improved, along with the number of trailhead facilities, bridges, and/or culverts that will be developed or restored as part of just this project, not the whole trail. After the project is complete the measurable outcome will be compared with the target included. Trail Miles to be Acquired: NA New Trail Miles to be Developed/Created: 0.54 Existing Trail Miles to be Restored or Improved: NA Number of Trailhead Facilities to be Developed or Restored: 2 Number of Trail Bridges/Culverts to be Developed or Restored: 1 6) RECREATIONAL USES FOR PROJECT: 6A) Indicate the existing or proposed uses of the trail under primary use and the secondary recreation uses which will directly benefit from the proposed project: Primary Use Secondary Use X Walking/Hiking X Bicycling X Mountain Bicycling Horseback Riding Cross-Country Skiing X In-Line Skating Snowmobiling ATV Riding Off-Highway Motorcycling Off-Road Vehicles (4x4, Jeep, etc.) X Other (specify): Fishing and Canoeing 6B) Describe/Justify how each of the above identified primary and/or secondary trail user groups will benefit from the project. Response required for each identified use above. 1. Walking – The new trail will provide a safe means of walking along the Eastern bank of Long Lake with opportunities to enjoy the scenery, wildlife and access recreation opportunities such as birdwatching, fishing spots, the City’s Summit Beach Park and access to the walking trails with in the Woodrill SNA. 2. Bicycling- the new trail will provide bicyclists a safe travel way along the eastern bank of Long Lake. The trail will provide an off-street facility connecting to the Wayzata Blvd Trail and Luce Line State Trail to the south and the popular County Road 6 on road route as wells as planned north –south regional bikeways. This trail segment has the support of Three Rivers Park District as it provides a section of an identified north/south connection need. 3. Mountain Bicycling- users will be able to use the facilities and trail for exercise as an extension of the Luce Line State Trail. 4. In-line Skating- in-line skaters will also be able use the adjacent Summit Beach Park as a trailhead or break area. They will also be able to connect to the Luce Line State Trail. Revised 11/2018 5. Fishing- anglers will benefit from the project by providing safe ADA access to fishing locations all along the eastern edge of Long Lake. 6. Canoeing- the existing canoe launch will be renovated to be more user friendly and accessible by widening the access point and improved grades. 6C) Will this project provide year round trail use? If it is planned to provide year round use, outline which users indicated above will benefit and how the facility will be maintained for those uses. Yes, the trail will be available for year round use. The City will add the trail to the snow and ice removal program during the winter months. 7) PROJECT DESCRIPTION: Provide a description sufficient enough to understand the project. Indicate prominently whether this is primarily a new trail or facility development request, an enhancement to an existing trail or facility, or an acquisition. Make sure to include the design specifics of the project, such as the trail width (paved multi- use bicycle/pedestrian trails must be at least 10 feet wide). Include how this project will be immediately available for use by the general public. If this project is a phase of a larger project, very briefly describe how it fits into the larger plan, however, focus specifically on how the grant funds will be used for this project. Also, briefly explain why it is important for this project to be funded. Use the box below. The project will convert the existing roadway to a bike trail. This will include the removal of the existing asphalt, stabilizing the lakeshore where required, construction of a 10ft wide multipurpose trail and adding some amenities such as benches, rock fishing points, canoe launch and interpretive signage. The project lies on the path of a planned regional trail as outlined in the Hennepin county 2014 Bicycle Transportation plan. It is important that the project be funded as this is a unique opportunity to convert a municipal roadway along a lakeshore on a planned regional trail route that connects several natural and recreational opportunities together. The reduction in impervious area and the addition raingardens will also improve Long Lake’s water quality. The proposed multi-use trail corridor is also an excellent birding location. The area provides a wide variety of habitat for a large number of bird species. The provided improvements will better educate, preserve and enhance bird watching opportunities by adding interpretive signage, reducing impervious surface and removing vehicular traffic along the eastern edge of Long Lake. Revised 11/2018 8) PROJECT COST BREAKDOWN: Identify each recreational trail/facility being proposed for funding. Provide a short quantitative description of the facility (linear feet, dimension of structures, number of components, etc.), the total estimated cost and the expected completion date for each for just this grant request. Include materials, landscaping, design/engineering services, contract service, etc. Add or delete rows in the text boxes below as appropriate. For acquisition projects, fill out the acquisition table below. Trail/Facility Description Estimated Cost Expected Completion Date Trail Mobilization $ 18,000 Clearing And Grubbing $ 5,000 6,000 Square Yard of Bituminous Pavement Removal. $ 72,000 1 Each, Box Culvert (12'x6') $ 60,000 3000 Square Yards of 10' Wide Bituminous Trail $ 66,000 Landscaping $ 20,000 Trail Heads Parking (North End) $ 2,500 2 Informational Kiosks, one at each end of the trail $ 16,000 Stormwater Improvements 2,000 feet of Shoreline Stabilization $ 55,000 800 Square Feet of Raingardens to gather and treat runoff from the hillside adjacent the trail area. $ 12,000 Amenities 3 Interpretive Signs $ 3,600 3 Stone Fishing spots $ 6,000 3 Benches $ 6,000 Administration (20%) Design, Engineering, and Construction Management $ 68,420 Total $ 410,520 ACQUISITION (if applicable): Description of Parcel Acres or Miles of Trail Reasonable Market Value Estimate Expected Acquisition Date Total $ Revised 11/2018 9) PROJECT LOCATION MAP: Revised 11/2018 10) PROJECT SITE LEVEL MAP: Revised 11/2018 11) SITE AND PROJECT QUALITY: What considerations have been given to the needs of the intended trail user groups and are they appropriate for the location? What attractive features exist on site or within view of the proposed project that may bring in potential user groups to this project location? What other facilities (if any) are on site or within the trail corridor that enhances this project? Describe what attractive features exist on the site or within view. Use the box below. The project provides a multimodal trail for the benefit of hikers and bikers alike. For hikers the project is bordered by scenic Long Lake to the west and wetlands to the east. Soon a large parcel adjacent to the project will be incorporated into the Wood-Rill SNA offering a connection point to the Wood-Rill trail network. The Wood-Rill SNA is an outstanding Sugar Maple “Big Woods” forest. For bikers the project provides and safe pathway connecting to Wayzata Blvd Trail and Luce Line Trail in south with Spring hill road and CSAH 6 to the north (both popular bicycle routes). The connection of the trail at the southern end with the City’s Summit Beach Park provides a great jumping off point for either group with parking, restrooms, swimming beach, picnic areas, fishing, birdwatching and hammocking. The City currently had $103,000 worth of improvements planned for Summit Beach Park in conjunction with this trail project. 12) PROJECT READINESS: What is the current status of the project? Can the project begin immediately? What major activities must still be accomplished before the project can begin? Will the project be completed within the appropriation timelines? At a minimum, please reference land acquisition requirements, status of engineering/design, and relevant permits and approvals that have/have not been obtained for the project. Is there urgency to move ahead with this project now, and what consequences are looming if it is not funded? Use the box below. A design concept is complete for the project. Upon confirmation of funding, detailed design and engineering will be completed and construction started. Should this grant be awarded the design will be completed summer 2019, the project sent out for bid in the winter of 2019 and construction will begin and be completed in 2020. The road way that will be transitioned to a trail was closed to motor traffic in 2018. The area is already being used by walkers, bikers, anglers and bird watchers but is currently not well suited for these activities due to the severe level of deterioration of the existing road pavement. 13) ACCESSIBILITY (ADA): All facilities that are developed, or portions thereof, using these funds must be accessible for persons with disabilities or be eligible for an exemption. The Americans with Disabilities Act (ADA) has developed guidelines for outdoor developed areas, buildings and facilities and is available at www.access-board.gov. Will the project facilitate and/or improve ADA access to existing trails or trail related facilities? Describe how the trail or facility is designed for use by persons of all abilities and takes into consideration ADA design standards. Do not just state the trail will be ADA compliant. If your project will not be ADA accessible, list the specific exemption permitted in ADA guidelines. Use the box below. Yes, the project will meet ADA guidelines for trails and trailheads. The trail will be constructed on the existing road bed which is already within the acceptable running slope standards and has sufficient width to meet clear tread width and cross slope standards. In addition, all proposed amenities such as the fishing nodes, interpretive signs, kiosks, picnic tables and viewing platforms will be accessible to all users. Summit Beach Park at the southern end of the project site already has a ADA accessible toilet and parking. The City of Orono does have and follows an ADA transition plan, uses ADA complaint standard details for construction projects and is committed to ensure our public facilities are as widely accessible as possible. 14) CONNECTIVITY: 14A) Describe how the trail project will connect multiple destinations and/or communities. Use the box below. Revised 11/2018 The trail facilitates connections between Orono, Long Lake and Medina. In particular the trail provides safe bicycle transportation between downtown Long Lake and County Road 6 which is a major east-west on street bicycle corridor adjacent to the northeast end of the project. 14B) Does the trail project connect directly to an existing state or regional trail? Check all that apply to the right and describe in the box below if applicable. Connects to Designated and Existing State Trail: Indirectly Connects to Designated and Existing Regional Trail: The trail connects to the Luce Line via the Wayzata Blvd trail that is currently under construction and the shared street bikeway on Old Long Lake road. 14C) Does the trail project connect directly to an existing state park, state recreation area, regional park, high quality natural resource, local recreation area, or local park? Check all that apply to the right and describe in the box below if applicable. Connects Directly to a State Park or State Recreation Area: YES Connects Directly to a Regional Park or Regional Recreation Area: Connects Directly to a Local Park or Recreation Area: YES Connects Directly to a High Quality Natural Resource (not included above): YES The trail will abut to the Woodrill SNA directly with the inclusion of 900 Old Long Lake road (scheduled in 2020). There is an existing trail leading from the project area into Woodrill that would allow further access to the entire hiking trail network. The project connects to the City’s Summit Beach Park along the corridors southern edge. The project runs along the shore of Long Lake. The Project connects to the Wayzata Blvd Trail which in turn connects to the Luce Line Trial. 14D) Describe how the trail project contributes to the overall connectivity of the trail system in the area. Specifically, how well does the project connect existing trail networks or fill critical gaps within the trail system? How well does the project help promote connectivity among trail networks statewide? Use the box below. The trail is along a planned regional bike trail route per the Hennepin County and Three Rivers Park District 2040 Bicycle Transportation Plan. See figure. The project is along a key north south corridor connecting the Luce Line in the South and County Road 6 in the North. The Wayzata Blvd Trail will be complete in 2019 as part of the Hwy 12 Turnback Project. It provides an additional east west connection tying to the Luce Line in the east/south and the Independence Trail in the west. 15) NATURAL RESOURCE IMPACT: Describe the potential impact to natural resources by the project and efforts to avoid or mitigate adverse effects. This includes considerations for trail design and construction practices, noise, odors, dust control measures, surface erosion, fish and wildlife populations, damage to wetlands or other ecologically sensitive natural resources, landscaping that includes native planting, and historical/archaeological sites. Also, demonstrate the compatibility of the proposed project with existing adjoining land uses. To the Revised 11/2018 extent possible, all landscaping or plantings that are done in the project area must be native to Minnesota and preferably of the local ecotype, and describe below how this project will comply with this requirement. Development of the trail will have a positive impact to the surrounding natural resources. There will not be negative impacts on existing shoreline or wetland areas as the trail will stay within the existing roadway right-of-way. One of the key drivers for the project is to improve the surface water quality going into Long Lake. By transitioning the project area from a road to a multimodal trail we will be able to install rain gardens and other plant material to accept the runoff coming from the abutting slopes, address shoreline erosion issues and restore ½ of the current paved area with native plantings (Grasses, plants and trees). The compatibility of the trail to the adjacent existing land uses is ideal. Long Lake- The trail corridor is adjacent to the east side of Long Lake for its entire length. This regional destination for water recreation is only enhanced by adding compatible passive and active recreation opportunities along its edge. Summit Park Beach- This Orono City park along the southern end of the corridor will serve as a wonderful trailhead for the multi-use trail. The park has amenities that will utilized by a variety of visitors including, parking, ADA restroom, picnic tables, swimming beach and canoe launch. Wood-Rill SNA- Soon this natural area will be expanding to abut the proposed trail corridor. This adjacent land use will be an excellent opportunity to expand outdoor education and recreation in the region. Wood-Rill has existing hiking trails, a Sugar Maple forest, swamps, sedge meadows and parking. County Road 6 (to the north) & Luce State Line (to the south)- The trail is along a planned regional bike trail rout per the Hennepin County and Three Rivers Park District 2040 Bicycle Transportation Plan, making the multi-modal trail corridor an ideal project for alternative modes of transportation and exercise. Revised 11/2018 ATTACHMENT CHECKLIST REQUIRED ATTACHMENTS (All attachments MUST be 8 ½ by 11 ONLY) Attachment A – Required Certifications The first signature block is to be signed by the proper authority for the grant applicant. The specific manager of the facility that is being rehabilitated, enhanced or developed should sign the second section. If the proposed project will utilize public land that is not under the jurisdiction of the grant applicant, the proper authority must sign the final section in order to assure that they are both aware and supportive of the project. Attachment B – Resolution Supporting Application The application must be accompanied by either a copy of a resolution, council minutes or some other official documentation that demonstrates that the local unit of government supports the proposed project and the consequent application. The resolution does not need to have a specific form or specific language, as long as it satisfies what was outlined in the previous sentence. A sample resolution has been included. The sample resolution is a combination type resolution example. It shows support of the grant application (as required above), and if the project is awarded, it includes language to support accepting the grant award, names the fiscal agent, and states that the facility or trail will be maintained for no less than twenty years. This combination resolution helps eliminate the need for an additional resolution for this project in the future, if awarded a grant. ADDITIONAL ATTACHMENTS (if applicable) Attachment C – Letters of Support Letters of support are an important factor for reviewers when selecting projects. There should be an effort to solicit letters from specific groups that will derive a direct benefit from the project. The applicant is also welcome to provide letters of support from all other sources as well. NA Attachment D – Transportation Funding Award Letter If this project is scheduled to receive Federal Transportation funds, then your local MnDOT district should have notified you in some manner. Please attach this notification and fill in the year in which you are scheduled to receive the funding under question 3. Revised 11/2018 Attachment A – REQUIRED CERTIFICATIONS Complete the Required Certifications form below with original signatures. For Grant Applicants: “I hereby certify that all of the information provided in this application is true and accurate to the best of my knowledge. I recognize that in the event of the proposed project being funded, this document will be used as an addendum to the agreement between the sponsoring unit of government and the state to guide project scope and reimbursement. I also acknowledge that all work must be completed by June 30, 2021, and no reimbursement will be sought for an in-house labor services and/or to meet existing payroll. I also preliminarily agree with plans to develop the proposed trail related project on land administered by my agency.” Name: Adam T. Edwards Title: Director of Public Works/ City Engineer Unit of Government: City of Orono Signature: Date: For Trail and Park Administrators: “I substantially agree that the proposed trail related project will be mutually beneficial to the local community, as well as to the goals and purposes for which this recreation unit was established. I will cooperate in its provision if the project proposal should be funded.” Name: Adam T. Edwards Title: Director of Public Works/ City Engineer Unit of Government: City of Orono Signature: Date: For All Administrators of Public Lands Crossed/Utilized in the Proposed Linkage (Required only if the proposed project will utilize public land that is not under the jurisdiction of the grant applicant): “I preliminarily agree with plans to develop the proposed trail related project on land administered by my agency, and I will cooperate in seeking more formal authorization in the event the project proposal is authorized for reimbursement.” Name: Title: Unit of Government: Signature: Date: Revised 11/2018 Attachment B – RESOLUTION SUPPORTING APPLICATION CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ CITY OF ORONO HENNEPIN COUNTY, MINNESOTA A RESOLUTION FOR MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR THE LOCAL TRAIL CONNECTIONS PROGRAM GRANT FOR EAST LONG LAKE ROAD CONVERSION TO TRAIL WHEREAS, the City of Sunnybrook supports the grant application made to the Minnesota Department of Natural Resources for the Local Trail Connections Program. The application is to construct half (1/2) mile of multipurpose paved trail for the Regional Trail System. The trail system is located in the city right of way of the former East Long Lake Road., and WHEREAS, the City of Orono recognizes that it has secured $260,520 in non-state cash matching funds for this project. NOW, THEREFORE, BE IT RESOLVED, if the City of Orono is awarded a grant by the Minnesota Department of Natural resources, the City of Orono agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project. The City of Orono will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Local Trail Connections Grant Manual and certifies it will report any actual, potential, perceived, or organizational conflicts of interest upon discovery to the state related to the application or grant award. BE IT FURTHER RESOLVED, the City Council of the City of Orono names the fiscal agent for the City of Orono for this project as: Ron Olson Director of Finance City of Orono 2750 Kelley Parkway Orono, MN 55356 BE IT FURTHER RESOLVED, the City of Orono hereby assures the East Long lake Trail will be maintained for a period of no less than 20 years. Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held February 25, 2019. ATTEST: _____________________________ ______________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor Revised 11/2018 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ CITY OF ORONO HENNEPIN COUNTY, MINNESOTA A RESOLUTION FOR MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR THE LOCAL TRAIL CONNECTIONS PROGRAM GRANT FOR EAST LONG LAKE ROAD CONVERSION TO TRAIL WHEREAS, the City of Sunnybrook supports the grant application made to the Minnesota Department of Natural Resources for the Local Trail Connections Program. The application is to construct half (1/2) mile of multipurpose paved trail for the Regional Trail System. The trail system is located in the city right of way of the former East Long Lake Road., and WHEREAS, the City of Orono recognizes that it has secured $260,520 in non-state cash matching funds for this project. NOW, THEREFORE, BE IT RESOLVED, if the City of Orono is awarded a grant by the Minnesota Department of Natural resources, the City of Orono agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project. The City of Orono will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Local Trail Connections Grant Manual and certifies it will report any actual, potential, perceived, or organizational conflicts of interest upon discovery to the state related to the application or grant award. BE IT FURTHER RESOLVED, the City Council of the City of Orono names the fiscal agent for the City of Orono for this project as: Ron Olson Director of Finance City of Orono 2750 Kelley Parkway Orono, MN 55356 BE IT FURTHER RESOLVED, the City of Orono hereby assures the East Long lake Trail will be maintained for a period of no less than 20 years. Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held February 25, 2019. ATTEST: _____________________________ ______________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: DJR 1. Purpose. To consider a resolution approving the variance to allow an air conditioning unit in the side yard setback, as was directed by the Council on February 11, 2019. 2. MN§15.99 Application Deadline. After an extension, the 60-Day review period will expire on April 18, 2019. 3. Background. The City Council directed staff to draft a resolution of approval of a variance to permit the a/c unit to remain in the side yard setback. That resolution is attached as Exhibit A. 4. Staff Recommendation. Staff recommends adoption of the resolution as drafted. COUNCIL ACTION REQUESTED City Council should review the approval resolution and adopt or amend. Exhibits A. Draft Resolution References CC Staff report and Exhibits 2/11/19 PC Staff Report & Exhibits 1/22/19 Item No.: 10 Date: February 25, 2019 Item Description: LA18-000091 – AJ Helgerson, 2870 Goldenrod Way, Variance– Resolution Presenter: Jeremy Barnhart, AICP, Community Development Director Agenda Section: Consent Agenda CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 1 A RESOLUTION APPROVING A VARIANCE FROM MUNICIPAL ZONING CODE SECTION 78-1405 (7) FILE NO. LA18 -000091 WHEREAS, on October 25, 2018, AJ Helgerson and Jillian Marie Helgerson (“Applicant[s]”), applied for a variance from the City Code for the property addressed 2870 Golden Road Way and legally described as: Lot 15, Block 4, Orono Preserve (hereinafter the “Property”); WHEREAS, the Applicants have made application to the City of Orono for a variance to Orono Municipal Zoning Code Section78-1405 (7) to allow an Air Conditioning Unit to be located within the side yard setback; and WHEREAS, on January 22, 2019, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on January 22, 2019, the Planning Commission recommended approval of the variance; and WHEREAS, on February 11, 2019, the City Council reviewed the application and the recommendations of the Planning Commission and City staff; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested variance as described above based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: 1. This application was reviewed as Zoning File #LA18-000091 The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. 2. The Property is located in the RPUD Zoning District. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 2 3. The Property contains 0.48 acres in area and has a defined lot width of 64 feet. 4. By virtue of the RPUD zoning designation, the Property is within Tier 4 and hardcover is limited to 50 % according to the Stormwater Quality Overlay District. 5. Applicant has applied for the following variance[s]: a. Variance 1 Side Yard setback for Air Conditional Units 6. In considering this application for variance, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. ANALYSIS: 1. “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance . . . .” The intent of the side yard setback regulation is to provide separation between the A/C unit and neighboring living spaces. The A/C unit is adjacent to one neighboring property that does not have windows that would be negatively impacted. 2. “Variances shall only be permitted . . . when the variances are consistent with the comprehensive plan.” The proposed variance does not change a potential land use. 3. “Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. ‘Practical difficulties,’ as used in connection with the granting of a variance, means that: a. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls. The single family home is a reasonable use for the property. The City Council feels that the variance to place the A/C unit in the side yard is reasonable, given the width of the yard. b. The plight of the landowner is due to circumstances unique to his property not created by the landowner. The Landowner has no option to put the A/C in the side yard without impacting a drainage and utility easement or the side yard setback. c. The variance, if granted, will not alter the essential character of the locality.” CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 3 The A/C unit in the side yard is an expected improvement, and its placement within the narrow side yard setback will be imperceptible to the neighborhood character. 4. “Economic considerations alone do not constitute practical difficulties.” Economic considerations have not been a factor in the variance approval determination. 5. “Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78.” This condition is not applicable. 6. “The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located.” This condition is not applicable, as the use for a single family home with an A/C unit is an allowed use in this District. 7. “The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling.” This condition is not applicable. 8. “The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property.” The City finds that construction of the house setback to setback, and the placement of the windows on the subject and neighboring property suggest the proposed location as the most desirable to prevent noise pollution. 9. “The conditions do not apply generally to other land or structures in the district in which the land is located.” The Council finds that the A/C unit was placed by the builder, and did not inform the property owner of the restrictions until the property owner had purchased the building and the lot. 10. “The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant.” The applicant has stated that granting this variance will improve the enjoyment of the property for the owner and neighbors due to noise abatement and visually. 11. “The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter.” The applicant has stated this to be true and noted that the location on the side of the home verses the rear makes the area safer for the children because it is further away from the play area. It would “alleviate the potential of electrocution, dismemberment as well as other potential hazards from high rpm fan blades and 240 volt electricity.” CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 4 12. “The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty.” The City finds that the A/C unit in the proposed location is the most desired place for the unit. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants a variance to Orono Municipal Zoning Code Section 78-1405 (7) to allow an A/C unit in the side yard setback, subject to the following conditions: 1. Council approval is based on the entire record, above Findings. 2. The approved project shall conform to the survey dated February 25, 2019 submitted by the Applicants and annotated by City staff, attached to this Resolution as Exhibit A. 3. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. 4. The property owners shall acknowledge the existing easement along the property line, and sign an encroachment agreement to be recorded against the property, acknowledging certain conditions of encroachment approval outlined within. 5. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. ADOPTED by the Orono City Council on this 25th day of February, 2019. ATTEST: CITY OF ORONO: _______________________________ ________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: J. Barnhart Reviewed By: J. Barnhart Approved By: DJR 1. Purpose. To approve a resolution formally denying the application that would allow ground mounted solar panels at 240 Wakefield Road. 2. Background. The Council denied the variance for the ground mounted solar panels at their meeting on February 11, 2019 and directed staff to prepare a resolution. 3. Staff Recommendation. Staff recommends the Council adopt the resolution. COUNCIL ACTION REQUESTED City Council should review the approval resolution and adopt or amend. Exhibits A. Draft Resolution References (from PC packet) PC Packet dated 1-22-19 CC Packet dated 2-11-19 Item No.: 11 Date: February 25, 2019 Item Description: LA18-0000103 – Isaac Lindstrom, All Energy Solar o/b/o William and Eleanor Ferril, 240 Wakefield Road – Resolution Presenter: Jeremy Barnhart, AICP Community Development Director Agenda Section: Consent Agenda CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 1 A RESOLUTION DENYING A VARIANCE FROM MUNICIPAL ZONING CODE SECTION 78-1379 FILE NO. LA18-000103 WHEREAS, on December 19, 2018, All Energy Solar (“Applicant”), on behalf of the property owners William and Eleanor Ferril (Owners) applied for a variance from the City Code for the property addressed 240 Wakefield Road and legally described as: Lot 2, Block 1, Wakefield Farms 2nd Addition (hereinafter the “Property”); made application to the City of Orono for a variance to Orono Municipal Zoning Code Section 78- 1379 to allow a solar array to be located on a rack, rather than an building; and WHEREAS, on January 22, 2019, after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon; and WHEREAS, on January 22, 2019, the Planning Commission recommended approval of the variance; and WHEREAS, on February 11, 2019, the City Council reviewed the application and the recommendations of the Planning Commission and City staff; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby denies the requested variance as described above based on the following findings of fact concerning the Property: FINDINGS OF FACT: 1. This application was reviewed as Zoning File #LA18-000103. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. 2. The Property is located in the RR-1B Zoning District. 3. The Property contains 3 acres in area and has a defined lot width of 268 feet. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 2 4. The Property is exempt from the Stormwater Quality Overlay District regulations. 5. Applicant has applied for the following variance[s]: a. Variance to permit the placement of a solar array on a rack mounted to the ground, versus mounted to a building as required by Ordinance. 6. In considering this application for variance, the Council has considered the advice and recommendation of the Planning Commission and the effect of the proposed variance upon the health, safety and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the effect on values of property in the surrounding area. ANALYSIS: 1. “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance . . . .” The use of the property as residential, with a permitted use solar array is reasonable so long as the solar array is located on a building and is not a stand alone structure. Solar arrays are permissible and in harmony with the comprehensive plan so long as they are located on top of a building allowed to exist in the appropriate zoning district to avoid the appearance of a solar farm or other use that is incompatible with the zoning district. 2. “Variances shall only be permitted . . . when the variances are consistent with the comprehensive plan.” The Comprehensive Plan supports the use of alternative energies. Though it is recognized that this support is not given at the expense of the existing natural environment, meaning trees should not need to be removed to support solar. 3. “Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. ‘Practical difficulties,’ as used in connection with the granting of a variance, means that: a. The property owner in question proposes to use the property in a reasonable manner, however, the proposed use is not permitted by the official controls. Solar arrays are not permitted as a stand alone structure as proposed by the applicant. The applicant has failed to demonstrate why the solar array can not be located on top of a structure as contemplated by the City Code as opposed to a stand alone structure. b. The plight of the landowner is due to circumstances unique to his property not created by the landowner. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 3 The land owner did not provide circumstances that were unique to the property to justify the variance. c. The variance, if granted, will not alter the essential character of the locality.” The placement of the solar panels would be easily visible to properties to the south, including the public Luce Line Trail. While solar is allowed in the zoning district of the Subject Property, they are not allowed as a stand alone structure and the request to locate the panels would alter the essential character of the locality based on the size, height and visibility of surrounding properties. 4. “Economic considerations alone do not constitute practical difficulties.” Economic considerations have not been a factor in the variance approval determination. 5. “Practical difficulties also include but are not limited to inadequate access to direct sunlight for solar energy systems. Variances shall be granted for earth-sheltered construction as defined in Minn. Stat. § 216C.06, subd. 2, when in harmony with Orono City Code Chapter 78.” An array, mounted on an accessory building could be built and still gain access to the sun. The applicant has not demonstrated that they are unable to access direct sunlight if the variance is granted. 6. “The board or the council may not permit as a variance any use that is not permitted under Orono City Code Chapter 78 for property in the zone where the affected person's land is located.” This condition is not applicable, as the use for a solar array is a permitted use in all zones. 7. “The board or council may permit as a variance the temporary use of a one-family dwelling as a two-family dwelling.” This condition is not applicable. 8. “The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property.” The conforming lot, with characteristic slope and tree cover is not peculiar to support the need for the variance. 9. “The conditions do not apply generally to other land or structures in the district in which the land is located.” The desire to place a solar array on the ground could be found in many zoning districts. 10. “The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant.” The use of the property for a residence is CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 4 obtained. Options exists within the parameters of the code to install solar panels. The current request appears to be a mere convenience. 11. “The granting of the proposed variance will not in any way impair health, safety, comfort or morals, or in any other respect be contrary to the intent of this chapter.” Given the lack of support via practical difficulty analysis, the City Council feels that granting the variance would be tantamount to approving an ordinance amendment, and in so doing, potentially harming the intent of the zoning ordinance. 12. “The granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable difficulty.” Placement of the array on a rack versus a new or existing building is seen as a convenience. CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby denies a variance to Orono Municipal Zoning Code Section 78-1379 to allow a ground mounted solar array, subject to the following conditions: 1. Council denial is based on the entire record, above Findings. 2. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. ADOPTED by the Orono City Council on this 25th day of February, 2019. ATTEST: CITY OF ORONO: _______________________________ ________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: RJO Reviewed By: RJO Approved By: DJR 1. Purpose. The purpose of this action item is to approve the City’s 2019 Pay Equity Report 2. Background. The City currently has four investment brokers that it uses to invest funds not immediately required for operating expenditures. The Finance Director is responsible for maintaining the investment portfolio. In order to ensure that that the City has ready access to its available funds, the Accountant is given authority to make investment decisions in situations where the Finance Director is unavailable. UBS requires the adoption of a resolution to add an authorized signer to the account. Every three years the City is required to submit a Pay Equity Report to the State Department of Employee Relations (DOER) to demonstrate compliance with the requirements of the State Pay Equity Act. The Pay Equity Act requires that reasonable pay relationships be maintained between job classes regardless of the gender of the incumbents of those job classes. The City’s Pay Equity Report is attached. The report is based on salary and benefit data in place as of December 31, 2018. Minnesota Management and Budget requires the Pay Equity Implementation Report to be submitted electronically using their pay equity software. The software also computes compliance data based on information entered by the local jurisdiction. Based on the State’s criteria and reports generated by the pay equity software, it appears the City is in compliance with the requirements of the Pay Equity Act. After formal review of the Pay Equity Implementation Report, the city will receive a notice of compliance. 3. Cost. There is no cost associated with this action. 4. Staff Recommendation. Staff recommends approval 2019 Pay Equity Report COUNCIL ACTION REQUESTED Motion to approve the 2019 Pay Equity Report Exhibits A. 2019 Pay Equity Reports Item No.: 12 Date: February 25, 2019 Item Description: 2019 Pay Equity Report Presenter: Ron Olson Finance Director Agenda Section: Consent Agenda Compliance Report Jurisdiction: Contact:Phone: Orono P.O. Box 66 2750 Kelley Parkway Orono MN 55323 2019 Case: Report Year: 1 - 2019 DATA (Private (Jur Only)) Dustin Reif drief@ci.orono.mn.us(952) 249-4622 E-Mail: The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION Male Classes Female Classes Balanced Classes All Job Classes # Job Classes # Employees Avg. Max Monthly Pay per employee II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = Male Classes Female Classes a. # At or above Predicted Pay b. # Below Predicted Pay c. TOTAL d. % Below Predicted Pay (b divided by c = d) * *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results Degrees of Freedom (DF) = Value of T = a. Avg. diff. in pay from predicted pay for male jobs = b. Avg. diff. in pay from predicted pay for female jobs = III. SALARY RANGE TEST = (Result is A divided by B) A. Avg. # of years to max salary for male jobs = B. Avg. # of years to max salary for female jobs = IV. EXCEPTIONAL SERVICE PAY TEST = (Result is B divided by A) A. % of male classes receiving ESP * B. % of female classes receiving ESP *(If 20% or less, test result will be 0.00) 13 9 0 22 43 11 0 54 6,468.71 5,428.94 6,256.91 415.38 7 8 6 1 13 9 46.15 11.11 52 -3.929 $10 $235 89.01 6.23 7.00 337.04 23.08 77.78 Job Nbr Class Title Nbr Males Nbr Females Class Type Jobs Points Min Mo Salary Max Mo Salary Yrs to Max Salary Yrs of Service Exceptional Service Pay 2019 DATACase: Orono Job Class Data Entry Verification List 907LGID: 14 Community Service Officer 1 0 M 76 $2,876.70 $3,557.14 7.00 0.00 Longevity 1 Administrative Assistant - Pol 0 2 F 114 $3,684.54 $4,556.06 7.00 0.00 Longevity 26 Municipal Services Support Rep 0 1 F 114 $3,684.54 $4,556.06 7.00 0.00 Longevity 7 Payroll/Utility Billing Clerk 0 1 F 131 $3,919.72 $4,968.05 7.00 0.00 Longevity 25 Management Assistant 0 1 F 149 $4,169.91 $5,285.16 7.00 0.00 Longevity 11 Planning Assistant 0 1 F 151 $4,169.91 $5,285.16 7.00 0.00 Longevity 17 Public Works - Maintenance 6 0 M 164 $4,061.16 $5,025.12 7.00 0.00 16 Office Manager 0 1 F 219 $4,577.66 $5,665.54 7.00 0.00 3 City Clerk 0 1 F 240 $4,869.85 $6,027.17 7.00 0.00 6 IT Technician 1 0 M 250 $5,020.46 $6,363.18 7.00 0.00 Longevity 19 Public Works Supervisor 3 0 M 273 $4,889.40 $6,049.98 7.00 0.00 4 Accountant 0 1 F 294 $4,533.25 $5,610.57 7.00 0.00 Longevity 21 Patrol Officer 17 4 M 299 $4,615.87 $6,156.80 3.00 0.00 Longevity 9 City Planner 0 2 F 324 $5,340.92 $6,604.24 7.00 0.00 Longevity 8 Building Official 1 0 M 354 $5,511.37 $6,821.15 7.00 0.00 22 Sergeant 4 0 M 432 $7,047.73 $7,378.80 1.00 0.00 15 Deputy Chief 1 0 M 550 $6,635.54 $8,212.47 7.00 0.00 10 Community Development Director 1 0 M 640 $6,635.54 $8,212.47 7.00 0.00 5 Finance Director 1 0 M 745 $7,059.08 $8,736.67 7.00 0.00 18 Public Works Director/Engineer 1 0 M 765 $7,059.08 $8,736.67 7.00 0.00 13 Police Chief 1 0 M 983 $7,989.00 $9,887.59 7.00 0.00 2 City Administrator 1 0 M 1,084 $8,498.94 $10,518.71 7.00 0.00 22Job Number Count: 1 Case : 2019 DATA Predicted Pay Report for Orono 2/21/2019 0 200 400 600 800 1000 1200 3000 4000 5000 6000 7000 8000 9000 10000 11000 Male Jobs Female Jobs Balanced Jobs Predicted Pay Line Continuation (Min)Line Continuation (Max) Points Sa l a r y Page 1 of 2 2/21/2019 Job Nbr Job Title Job Points Max Mo Salary Job Type Nbr Males Pay Difference Predicted Pay Nbr Females Total Nbr Predicted Pay Report for Orono Case : 2019 DATA 14 Community Service Officer 76 $3,557.14 Male 1 ($330.02)$3,887.16 0 1 1 Administrative Assistant - Pol 114 $4,556.06 Female 0 $215.02 $4,341.04 2 2 26 Municipal Services Support Rep 114 $4,556.06 Female 0 $215.02 $4,341.04 1 1 7 Payroll/Utility Billing Clerk 131 $4,968.05 Female 0 $423.27 $4,544.78 1 1 25 Management Assistant 149 $5,285.16 Female 0 $525.19 $4,759.97 1 1 11 Planning Assistant 151 $5,285.16 Female 0 $501.08 $4,784.08 1 1 17 Public Works - Maintenance 164 $5,025.12 Male 6 $85.53 $4,939.59 0 6 16 Office Manager 219 $5,665.54 Female 0 $142.78 $5,522.76 1 1 3 City Clerk 240 $6,027.17 Female 0 $331.11 $5,696.06 1 1 6 IT Technician 250 $6,363.18 Male 1 $584.22 $5,778.96 0 1 19 Public Works Supervisor 273 $6,049.98 Male 3 ($11.76)$6,061.74 0 3 4 Accountant 294 $5,610.57 Female 0 ($556.29)$6,166.86 1 1 21 Patrol Officer 299 $6,156.80 Male 17 ($35.02)$6,191.82 4 21 9 City Planner 324 $6,604.24 Female 0 $287.38 $6,316.86 2 2 8 Building Official 354 $6,821.15 Male 1 $146.33 $6,674.82 0 1 22 Sergeant 432 $7,378.80 Male 4 $50.56 $7,328.24 0 4 15 Deputy Chief 550 $8,212.47 Male 1 $263.62 $7,948.85 0 1 10 Community Development Director 640 $8,212.47 Male 1 ($163.79)$8,376.26 0 1 5 Finance Director 745 $8,736.67 Male 1 $48.47 $8,688.20 0 1 18 Public Works Director/Engineer 765 $8,736.67 Male 1 ($40.71)$8,777.38 0 1 13 Police Chief 983 $9,887.59 Male 1 ($53.92)$9,941.51 0 1 2 City Administrator 1,084 $10,518.71 Male 1 $40.60 $10,478.11 0 1 Job Number Count: 22 Page 2 of 2 AGENDA ITEM Prepared By: RJO Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is to add Maggie Ung, the City’s Accountant as an authorized signer to the city’s brokerage account with UBS. 2. Background. The City currently has four investment brokers that it uses to invest funds not immediately required for operating expenditures. The Finance Director is responsible for maintaining the investment portfolio. In order to ensure that that the City has ready access to its available funds, the Accountant is given authority to make investment decisions in situations where the Finance Director is unavailable. UBS requires the adoption of a resolution to add an authorized signer to the account. 3. Cost. There is no cost associated with this action. 4. Staff Recommendation. Staff recommends approval of the of the Resolution Approving UBS’s Corporate Resolutions. COUNCIL ACTION REQUESTED Motion to approve a Resolution Approving the UBS Corporate Resolution. Exhibits A. Resolution Approving the UBS Corporate Resolution. B. UBS’s Corporate Resolution. Item No.: 13 Date: February 25, 2019 Item Description: Adoption of a Resolution Approving UBS Corporate Resolutions Presenter: Ron Olson Finance Director Agenda Section: Consent Agenda CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ RESOLUTION APPROVING THE MORGAN STANLEY AUTHORIZED PERSONS AND CORPORATE RESOLUTIONS WHEREAS, UBS is an authorized broker dealer for the City; and WHEREAS, UBS requires the passage of Corporate Resolutions order to add authorized signers to the City’s account; and WHEREAS, the City would like to add Maggie Ung, the City’s Accountant, as an authorized signer; NOW, THEREFORE, BE IT RESOLVED, by the Orono City Council as follows that the UBS Corporate Resolutions are approved. Adopted by the Council this 25th day of February, 2019. ATTEST: _________________________________ _________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM 1. Purpose. The Orono Police Department will be presenting this item. Item No.: 14 Date: February 25, 2019 Item Description: Recognize Community Service Dog Program Presenter: Correy Farniok, Police Chief Agenda Section: Presentation AGENDA ITEM Prepared By: Correy Farniok Reviewed By: Correy Farniok Approved By: DJR 1. Purpose. The purpose of this action item is for police officers to be given the Oath of Office for Police Officer. 2. Background. In the past year the Orono Police Department has hired three police officers. These police officers have either completed or are near completion of their field training program. The officers that will be given the oath of office for police officers are Zach Hway, Aleah Lange and Troy Carlson. 3. Project Scope. Mayor Dennis Walsh to read and administer to the police officers Oath of office to the police officers. 4. Staff Recommendation. I recommend the swearing in and reading of the oath of office for police officer to Officer Zach Hway, Aleah Lange and Troy Carlson. Item No.: 15 Date: February 25, 2019 Item Description: Swearing in of Police Officers Presenter: Correy Farniok Police Chief Agenda Section: Presentation AGENDA ITEM Prepared By: Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is provide council and the community an update on Public Works activities. 2. Description. The public works director will provide a briefing on Public Works activities of the past couple months. Briefing will cover the following areas: Streets, Utilities and Parks. COUNCIL ACTION REQUESTED None Item No.: 16 Date: February 25, 2019 Item Description: Public Works Update Presenter: Adam T. Edwards, PE City Engineer/Director of Public Works Agenda Section: Public Works / City Engineer Report AGENDA ITEM Prepared By: AMC Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is to make appointments to the Park Commission. 2. Background. The Parks Commission is made up of seven regular members who serve three year terms. The terms are intended to be staggered. The City received four applications from residents, two of which are current members whom wish to serve additional terms as regular members. 3. Current Commissioners. Commissioner Term Expires Request Rick Meyers 03/01/2019 Would like to be reappointed Chair Janice Berg 03/01/2019 Would like to be reappointed Brenda Johnson 03/01/2020 Does not wish to be reappointed Brian Roath 03/01/2020 Term has not ended Bryce Johnson 03/01/2020 Term has not ended Julie Ruegemer 03/01/2020 Term has not ended Natalie Williams 03/01/2019 Does not wish to be reappointed 4. New Applicants. The two new applicants are listed. Two of the applications received are from current Park Commissioners. Casey Hudson Jennifer Klaahsen 5. Recommendation. Staff recommends that the City Council appoints four Park Commissioners to three year terms. COUNCIL ACTION REQUESTED Motion to adopt the resolution of appointments to the Park Commission. Exhibits A. Draft Resolution to Appoint Park Commissioners Item No.: 17 Date: February 25, 2019 Item Description: Appointment of Park Commissioners Presenter: Dustin Rief, City Administrator Agenda Section: City Administrator Report CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION DESIGNATING APPOINTMENTS TO THE ORONO PARKS COMMISION BE IT RESOLVED, by the City Council of the City of Orono, Minnesota that the appointments for the Orono Parks Commission are as follows: APPOINTMENT/DESIGNATION Term End Name Park Commissioner, Chairman March 1st, 2022 Rick Meyers Park Commissioner March 1st, 2022 Jan Berg Park Commissioner March 1st, 2022 Casey Hudson Park Commissioner March 1st, 2020 Bryce Johnson Park Commissioner March 1st, 2022 Rick Carter Park Commissioner March 1st, 2020 Julie Ruegemer Park Commissioner March 1st, 2020 Brian Roath Alternate Park Commissioner March 1st, 2022 Jennifer Klaahsen Alternate Park Commissioner March 1st, 2020 Beth Davis Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held February 25, 2019. ATTEST: ______________________________ _______________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: AMC Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this action item is to make appointments to the Planning Commission. 2. Background. The Planning Commission is made up of seven regular members who serve three year terms. The terms are intended to be staggered. The City received four applications from residents. Two current members, Bruce Lemke and Chad Olson have expressed interest in reappointment. 3. Current Commissioners. Commissioner Term Expires Request John Thiesse 03/31/2020 Term has not ended Bruce Lemke 03/31/2019 Has indicated interest in reappointment Bob Erickson 03/31/2021 Term has not ended Kevin Landgraver 03/31/2019 Will not be reappointed (Served 3/3 terms) Dennis Libby 03/31/2021 Term has not ended Chad Olson 03/31/2019 Has indicated interest in reappointment Jon Ressler 03/31/2021 Does not wish to be reappointed 4. New Applicants. The four new applicants are listed. Christopher Bollis Mark McCutcheon Mark Deopke Matthew Gettman 5. Recommendation. Staff recommends that the City Council appoints three Planning Commissioners to three year terms. COUNCIL ACTION REQUESTED Motion to adopt the resolution of appointments to the Planning Commission. Exhibits A. Draft Resolution to Appoint Planning Commissioners Item No.: 18 Date: February 25, 2019 Item Description: Appointment of Planning Commissioners Presenter: Dustin Rief, City Administrator Agenda Section: City Administrator Report CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ A RESOLUTION DESIGNATING APPOINTMENTS TO THE ORONO PLANNING COMMISION BE IT RESOLVED, by the City Council of the City of Orono, Minnesota that the appointments for the Orono Planning Commission are as follows: APPOINTMENT/DESIGNATION Term End Name Planning Commissioner, Chairman March 31st, 2020 John Theisse Planning Commissioner March 31st, 2022 Mark McCutcheon Planning Commissioner March 31st, 2021 Bob Erickson Planning Commissioner March 31st, 2022 Matthew Gettman Planning Commissioner March 31st, 2021 Dennis Libby Planning Commissioner March 31st, 2022 Christopher Bollis Planning Commissioner March 31st, 2021 Jon Ressler Alternate Planning Commissioner March 31st, 2021 Janice Berg Alternate Planning Commissioner March 31st, 2021 JB Seals Alternate Planning Commissioner March 31st, 2021 Mark Deopke Alternate Planning Commissioner March 31st, 2020 Loren Schoenzeit Alternate Planning Commissioner March 31st, 2020 Denis Leskinen Adopted by the City Council of the City of Orono, Minnesota, at a regular meeting held February 25, 2019. ATTEST: ______________________________ _______________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor