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HomeMy WebLinkAbout03-19-2019 Council PacketAgenda Council Meeting Tuesday, March 19, 2019, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda Consent Agenda 1. City Council Meeting Minutes of March 11, 2019 2. Claims/Bills 3. Approval of Rental License 4. 2019 Stormwater Improvements Projects 5. Post Office Roof Replacement 6. Appointment of 2019 Seasonal Employee 7. LA18-000035 – Ryan Hasse, Nicole Speck and Gary Johnson, 3800 Shoreline Drive, Conditional Use Permit and Site Plan Review – Resolution Public Comments – (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Public Works/ City Engineer Report 8. 2019 Road Maintenance Project – Award Mayor/Council Report City Administrator Report City Attorney Report Adjournment Upcoming Events Agenda Council Meeting Tuesday, March 19, 2019, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification 2019 04-08-19 City Council Meeting, Monday, 7:00 p.m. 04-15-19 Planning Commission Meeting, Monday, 6:30 p.m. (Matt Johnson) 04-22-19 Council Work Session, Monday, 5:00 p.m. 04-22-19 City Council Meeting, Monday, 7:00 p.m. 05-06-19 Park Commission Meeting, Monday, 6:30 p.m. 05-13-19 City Council Meeting, Monday, 7:00 p.m. 05-20-19 Planning Commission Meeting, Monday, 6:30 p.m. (Dennis Walsh) 05-27-19 Official Holiday, City Offices Closed 05-28-19 City Council Work Session, Tuesday, 5:00 p.m. 05-28-19 City Council Meeting, Tuesday, 7:00 p.m. 06-10-19 City Council Meeting, Monday, 7:00 p.m. 06-17-19 Planning Commission Meeting, Monday, 6:30 p.m. (Richard F. Crosby II) 06-24-19 City Council Work Session, Monday, 5:00 p.m. 06-24-19 City Council Meeting, Monday, 7:00 p.m. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 16 ROLL CALL The Orono City Council met on the above -mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Richard Crosby, III, Matt Johnson, Aaron Printup, and Victoria Seals. Representing Staff were City Administrator Dustin Rief, Finance Director Ron Olson, Community Development Director Jeremy Barnhart, Public Works Director/City Engineer Adam Edwards, City Attorney Soren Mattick, and Recorder Jackie Young. Mayor Walsh called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA 1. CITY COUNCIL MEETING MINUTES OF FEBRUARY 25, 2019 2. CITY COUNCIL WORK SESSION MINUTES OF FEBRUARY 25, 2019 3. CLAIMS/BILLS 4. APPROVAL OF 2019 KENNEL LICENSES 5. DAKOTA TRAIL COOPERATIVE AGEEMENT 6. HENNEPIN COUNTY HEALTHY TREE CANOPY GRANT PROGRAM – RESOLUTION NO. 6955 7. LA19-000003 – FINE LINE DOCKS ON BEHALF OF THOMAS AND KELSEY HAMILTON, 1795 FOX STREET – RESOLUTION NO. 6956 This item was removed from the Consent Agenda. 8. LA19-000004 – CITY HOMES, LLC, ON BEHALF OF JOSHUA AND NICOLE JABS, 3369 CRYSTAL BAY ROAD, VARIANCES – RESOLUTION NO. 6957 9. LA19 -000005 – STEVEN AND KIMBERLY SCHOTTLER, 2740 SHADYWOOD ROAD, AFTER-THE-FACT VARIANCE – RESOLUTION NO. 6958 Crosby moved, Johnson seconded, to approve the Consent Agenda as revised, with Item No. 7 being removed from the Consent Agenda. VOTE: Ayes 5, Nays 0. PUBLIC COMMENTS Ralph Kempf, 3675 Togo Road, stated he is excited to see the Dakota Trail Cooperative Agreement approved, which is the next step going forward along with the reconstruction of the intersection of County Roads 15 and 19. The Dakota Trail is getting more popular every year, so this is very timely. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 16 Kempf noted he attended the Fire Hall meeting regarding the rebuild of County Roads 15 and 19, and that one thing that was discussed was the Culver’s corner of that intersection, which is on the northeast corner of the intersection of those two roads. The County’s right-of-way veers away from the intersection and there is actually a large piece of property that lies within the County’s domain. Kempf stated he proposed that it would be good if there was something that can be implemented to alert the string of ca rs that come from 394 on their way home through Navarre that something has changed in the inters ection that would invite the bike traffic to stop and have pedestrians be able to stop. Kempf stated he would like to see something that invites pedestrians and bikers to congregate at that corner and that he suggested to Hennepin County’s representative that they consider putting a semi-circular stone bench and a paved patio area in that corner of the intersection, which would give the statement that this is a pedestrian zone. The Hennepin County representative s eemed receptive to that. Walsh noted he was in attendance at that same meeting and that he e ncouraged Hennepin County to come before the City Council with all the feedback they have received and Hennepin County’s response to it. The representative was encouraged to contact Adam Edwards to get on the agenda. Crosby stated Hennepin County had some good ideas about slowing traffic down in that area as well. PUBLIC WORKS/CITY ENGINEER REPORT 10. WATER METER REPLACEMENT Edwards reported the City received three proposals from three separate companies to replace the water meters. The RFP review occurred concurrently with revisions to the water rate study. During the process, Staff concluded that an alternate meter replacement plan over an eight-year time frame would be more advantageous to the City. Changing out the meters over a longer time frame minimizes the water rate increases and allows the City to maximize use of those meters that still have reasonable life left in them. As a result, at this time Staff recommends the City Council reject the bids and direct Staff to negotia te an alternate meter change-out plan. Johnson asked if Staff is concerned about the maintenance issues associated with the batteries by extending the replacement by a couple of years . Edwards stated the concern with the battery life is what started this process and that the City does have a number of batteries that are reaching the 15-year mark. The last time the replacement was done occurred over a 5-year period of time. Even if the replacement started today, the City would still have some meters tha t would be replaced at seven to ten years. Walsh stated there are a number of meters that still have a few years of useful life yet and that the City is attempting to get the biggest bang for its buck by spreading out the replacement over a longer period of time . As a result, the City does not need to do them all at once and that they can do it when they functionally need to do it. Printup moved, Seals seconded, to reject all bids for the meter change -out and direct Staff to pursue the revised meter replacement plan. VOTE: Ayes 5, Nays 0. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 16 FINANCE DIRECTOR REPORT 11. UTILITY RATE DISCUSSION Olson stated every year the City updates its utility rates. The fees for Sewer, Storm Water and Recycling were previously set when the 2019 City Fee Schedule was approved on December 10, 2018. Staff has been working at establishing water rates that will provide for long-term sustainability for the Water Fund. Prior to the 2009 water rate study and the establishment of a tiered water rate schedule, the City did not really put any money towards depreciation of equipment. Walsh stated a better phrase would be a reserve for replacement to avoid the need to borrow money. Olson stated the rates are being proposed with an emphasis on a user sustained system that will not require bond sales or special assessments for infrastructure maintenance and replacement. The following factors have been considered in the rate proposal: - Emphasis of self -sustainability - Institution of best practices, which includes establishment of a 25 percent operating reserve and a 25 percent capital reserve. - Elimination of borrowing and special assessments - Age of the distribution system - Elimination of lease revenue - Increased administration charge The reason for the 25 percent capital reserve is to cover the depreciation and the 25 percent capital reserve is to have the capital to replace them. The system in Navarre was installed in the 1970s, and it is estimated through 2045 the City would be replacing 65 percent of the pipes, which will amount to a lot of money. The City has used the special assessment route previously when major infrastructure repairs have been necessary. Walsh stated the goal with this is that each of the City’s funds will be individually self-sustaining so when things need to be repaired, the money is available for those repairs and the City does not have to either borrow the money or levy special assessments. If the City puts the funds on a good budgeting foot right now , they will not be put in a position where the City needs to borrow a bunch of money. The other objective is t o make it a policy decision so if five years from now someone wants to change it, they will have to do it in a public setting so everyone will know about it. Seals stated 30 percent seems like a high number and asked how this rate increase will affect the average resident. Olson noted there are approximately 1,000 properties currently on the City’s water system, with another 2,000 properties having private wells. The goal is for the replacements to be supported by the people who are receiving city water and the increase will only be for people who are connected to city water. Crosby asked whether any of these dollars would go towards the sewer fund. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 16 Olson indicated they would not go towards that since the sewer fund is its own fund and separate from the water fund. Staff has reviewed the City’s CIP and has changed it slightly to help defer some of the costs. In addition, Staff evaluated whether a 25percent increase would be sufficient, but it was found that would not work and the City would end up getting pretty far behind. Staff determined a rate increase of 30, 30, and 25 percent would work the best. Walsh noted Staff actually proposed higher increases , but after a review of the CIP, it was determined that some items could be pushed further out. In addition, more people will be paying in to the water fund as a result of some of the new developments that have occurred. Seals asked what an average family pays for water per year or quarterly. Rief stated the first tier of rates is 15,000 gallons per quarter , which the majority of people fit into. If that property uses all 15,000 gallons, they would pay $105.56, and the 30 percent increase would raise that to $128.60, which is about a $25 dollar increase over three months. The higher tier ed water users will have a higher increase . Walsh stated the average increase will be about $8 per month. Johnson stated as he read through the information, he had the same question and that 30 percent seems like a big number. Currently the City is borrowing money to pay for improvements and that the City wants to capture the true costs of water and that they do not want to be supplementing other cities that are utilizing Orono’s water system. Seals stated she receives a fair amount of questions about the amount of taxes people pay for different things and that when it is broken down, it makes more sense. Walsh noted Orono does not levy special assessments for roads or other improvements and it is now a budgeted item. Printup commented he likes the fact that it is geared towards becoming self -sustaining in the future and that any change to that policy will be transparent. Crosby stated by not borrowing money to do the repairs in the future , the City will also be saving the interest on that debt, which is being fiscally responsible. Crosby moved, Printup seconded, to increase the 2019 water rates by 30 percent, to approve the implementation of a working reserve of 25 percent of operating expenses and a capital reserve of 25 percent of capital expenses. VOTE: Ayes 5, Nays 0. PLANNING DEPARTMENT REPORT 7. LA19-000003 – FINE LINE DOCKS ON BEHALF OF THOMAS AND KELSEY HAMILTON, 1795 FOX STREET – RESOLUTION NO. 6956 Barnhart noted the Planning Commission recommended approval of this dock and that the applicant is proposing that this seasonal-styled dock w ill be placed in this location permanently. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 16 Johnson asked if this dock was installed last year. Jessie Johnson, Fine Line, indicated it did go in prior to the house being built but was subsequently removed. Johnson noted the blue pen as drawn show s the proposed location of the dock. Johnson asked if the posts are still there. Jessie Johnson indicated they have been removed. Johnson asked how far it would extend out into the channel and how many sections are going out there. Jessie Johnson stated past the cattails would be three sections. Johnson noted the dock would be located on the back side of Tanager Bay and that the channel goes under Fox Street and the Dakota Rail Trail. Johnson asked how much is being achieved in water depth by e xtending farther into the channel. Jessie Johnson stated it may not be much in water depth and that the extra eight feet allows the homeowner to fish in a more desirable spot. Johnson noted there are snowmobiles in that area all winter long and that the homeowner is proposing to have a little tiller boat. Hamilton indicated he has a 12-foot boat. Johnson stated he does not think much water depth would be gained by extending it further out. Johnson asked whether this will be a permanent dock. Hamilton indicated it will be a permanent dock, and in order to get to a 4-foot depth, the dock had to be extended out that far and that it is two feet right at the edge of the cattails. Johnson commented you can get little tille r boats in there as well as some jet skis. Johnson stated in his view the homeowner will not see a real gain going further out and that it makes some sense as a permanent structure . Johnson recommended the dock be pulled further back toward the cattails so it is not sticking halfway out. Even though someone c annot drive a boat fast in there , from a snowmobile perspec tive , that would be helpful. Hamilton noted there is a little c ut in the creek, and if you were to draw a line from point to point, you would be just at the edge of the cattails in this area. Hamilton stated he does see snowmobiles go through there. Jessie Johnson illustrated the location of the cattails and noted the dock will end up about even with the edge of the channel. The dock is being proposed 42 feet out. Johnson asked if the DNR cares about this. Jessie Johnson indicated it has been approved by the DNR. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 16 Printup stated on Brown Road and Fox there is a little dock and chair, which is the only one he is aware of. Hamilton indicated he is aware of one other dock. Jessie Johnson stated due to the fluctuating lake levels , the boat would be on the bottom of the lake when it is dry. Johnson commented there is probably not four feet of water in there. Johnson stated he is willing to allow him to have a dock there but that he would like to see it pulled back by a couple of sections. The applicant c an always come back and ask for it to be extended if there are issues. Since a lot of the snowmobile traffic is at night, having a dock stick out does not make sense, especially with the large platform on the end. Johnson recommended the applic ant pull it back by two sections, which would make it 16 feet shorter. Walsh noted that would make the dock 26 feet. Jessie Johnson noted at the edge of the cattails, the mud is floating on the top and at the end of the proposed dock it is not. To come back after the fact and add on to the dock will not be that easy. Johnson stated they would like to do it right the first time and that this is the way they feel it should be done. Crosby asked how much room there would be to the other side of the channel from the end of the dock. Jessie Johnson indicated from the aerial it looks to be at least 100 feet. Johnson commented it is very misleading because of the cattails and that it is not wide in that ar ea. In order to use it, people have to stay down the middle. If the dock extends out, that would force people to move over more into the shallower part. Crosby asked if a reasonable compromise would be to require the dock be illuminated at night. Walsh stated he sees the issue Council Member Johnson is raising and that at the end of the dock there will be a platform, which is a permanent structure. Johnson stated this is a typical dock that everyone has to put in and out every year. If the applicant was driving pilings in, that would be a differe nt story. Jessie Johnson stated they would like to do it right for the homeowner and that they determined this was the correct length in order to gain the appropriate deck for the boat. Crosby stated his concern is for the snowmobiles but that the dock could be illuminated. Hamilton stated illuminating it is an option and that Fine Line recommended this length to accommodate a small fishing boat. Johnson asked how far the original dock extended out. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 16 Jessie Johnson stated there was not a house on the property and that they installed the dock accidentally so it had to be taken out. Hamilton stated they were told they need to get approval from the DNR and the Watershed District and that it was not necessary to ask the City for approval. Crosby stated if it is a safety issue due to the snowmobilers , they can illuminate the dock, and if it needs to be farther out to accommodate the boat, he can understand that. Hamilton stated the proposed end of the dock would be appr oximately where the two points come out and that it would not be out in the middle of the channel by any means. Barnhart noted on the last permanent dock the City approved on Shadywood, Staff required reflectors every four feet, and that he would recommend the same condition here. Walsh commented he is not sure he would like the dock illuminated all night long and that the reflectors might be a good option. Hamilton indicated that is not a problem. Printup stated even though he has not seen anything motorized go up and down in that area , he is concerned about the motorized vehicles. Printup stated his f irst reaction was that it was going out an awful long way but that the applicant has gone through the proper channels and got the approvals. Printup stated he does not want to see docks on creeks. The r eflectors are fine but that it c omes down to the length. Walsh stated he worries if the boat is only 12 feet from the cattails , how that might not be sufficient, and that a compromise might be to remove only one section. Seals comment ed she has been struggling with this application and that in her view the property owner does have a right to a dock but that she has seen snowmobilers hit things. Seals stated she leans towards reducing how far out the dock extends. Walsh stated if it is not working, the property owner can come back before the City Council. Johnson stated if there was a huge difference in water depth, that would be one thing, but going further out is not achieving anything. A dock that far out would be intrusive to that area and that he does not see a good reason to not shorten it. Johnson moved to approve the conditional use permit for a dock not to exceed three sections or 24 feet from the edge of the cattails. Walsh asked if he means three sections past the cattails. Crosby stated if the sections are eight feet, he would propose four sections from the cattails. Johnson withdrew his motion. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 16 Crosby stated he is saying they should get rid of the fifth section and the half se ction. Walsh stated what he has heard is that if the line is in the middle as depicted on the drawing, that one does not count, and he can have three full sections past the cattails. Johnson stated they will have to rely on the applicant to construct it to the right length. Originally a bunch of cattails were ripped out and a dock put in, and if they wanted to extend the dock, all they would have to do is remove cattails. Walsh pointed out removing the cattails would actually make it worse for them. Crosby suggested they leave it at four complete sections from the cattails. Mattick stated his understanding is that dock sections come in different lengths and that the City Council may actually want to clarify the length. Crosby recommended the dock be basically 32 feet from the cattails. Johnson moved, Crosby seconded, Application No. LA19-000003, Fine Line Docks on behalf of Thomas and Kelsey Hamilton, 1795 Fox Street, to approve a conditional use permit for a dock not to exceed 32 feet from the edge of the cattails. Printup stated he would like clarification on where the edge of the cattails is. Mattick stated in essence the applicants are asking for a 190-foot dock and that the Council has shrunk it by approximately eight feet. Mattick stated he is assuming they start the dock at the shoreline and that it might be better to clarify the length of the dock. Johnson stated he is most comfortable keeping it as an extension out from the cattails because the homeowner might decide , when laying out the dock, that he wants to have an extra section on the land for better egress. If the dock goes out 32 feet from the cattails, that will achieve what he would like to see for the length of the dock and that the homeowner c an always come back and ask for it to be extended. Mattick asked whether the motion includes a requirement for reflectors to be installed . Johnson amended his motion to include the installation of reflectors. Crosby seconded. Printup noted this is a CUP and that it runs with the property. In the future, if there is motorized watercraft or jet skis, there is nothing the City can do. Seals stated there is nothing the City can do to prevent jet skis in the area. Printup noted there are other docks along the creek, which makes him somewhat supportive of it. Hamilton indicated there are at least three other docks. Johnson stated the other docks come out to the edge of the cattails and then go perpendicular to the cattails. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 16 VOTE: Ayes 5, Nays 0. 12. LA18-000104 – GA RY ANDERST ON BEHALF OF NARROWS, LLC, 3382 SHORELINE DRIVE, CONDITIONAL USE PERMIT – RESOLUTION NO. 6959 Barnhart stated this is a request for a conditional use permit by the Narrows Saloon to allow the consolidation of the bar with live entertainment with a restaurant serving liquor. Over the years the City has approved different conditional use permits for the Narrows Saloon and the Lakeroom. One of the conditions included in the original permit for the Lakeroom was that both entities hold separate liquor licenses. The property owner now desires to remove that condition. Doing so would require a conditional use permit expansion of either the Lakeroom to allow live entertainment or expansion of the Narrows space. The applicant also desires to alter the hour restrictions for the Lakeroom to allow that business to be open the same hours as the Narrows, which is to 1 a.m. Monday through Sunday. Last August the City Council reviewed a change in the location of the dumpster, which was approved. Since a conditional use permit is issued to the property and not the property owner, any future bar and restaurant could work under this conditional use permit so long as all of the conditions are met. One concern is that this or a future owner could expand the live music aspect of the business, potentially impacting the adjacent neighborhoods without public comment. Staff has attempted to assemble all the current and proposed conditions into one document. The Planning Commission recommended on a vote of 5-0 to approve the conditional use permit at their February meeting. In the past the main issue with the Narrows Saloon has been the noise. No formal comments have been received in support or opposition to the request. Staff and the Police Department have not received a noise complaint on the business in the last two years. Gary Anderst, Applicant, stated Staff has done a good job summarizing the application. One issue that was not raised was that the address listed in Staff’s report is 33 82 Shoreline Drive and that they do not use that address. Barnhart noted those are the addresses used by Hennepin County. Anderst noted they use 3380 for all deliveries and mail, which is not on this document. Walsh commented it makes sense to bring it all into one document and one business entity and that he does not see any issue why it should not be done. Barnhart noted Staff is recommending approval but that a future owner could purchase the property and then operate a 10,000 square foot live entertainment center, which could impact the neighbors and parking. As a result, Staff has tried to memorialize the size of the Narrows, the size of the stage, and if MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 16 anyone wanted to expand that, they would have to go through a public process because there is potential to impact the neighbors. Anderst stated the intention with expanding the hours is not to have the Lakeroom open consistently for those longer hours but that it was more or less for special occasions. Requests have already been received to utilize Jimmy’s Lounge for a Christmas party and they did not want to say they have to be out of here by this time when the other side is still open. Having the longer hours would provide more consistency. Printup moved, Seals seconded, to adopt RESOLUTION NO. , a Resolution Granting a Conditional Use Permit for a Class II Restaurant that includes live entertainment and a bar, Amending and Restating Previously Issued Conditions per Municipal Zoning Code Section 78-644(4). VOTE: Ayes 5, Nays 0. 13. LA19-000006 – TRIDENT DEVELOPMENT ON BEHALF OF UNIVERSITY OF ST. THOMAS, OUTLOT A, STONEBAY; CONCEPT PLAN REVIEW Barnhart stated this a concept plan for a proposed RPUD rezoning for a 93-unit apartment building. The building would be located at the northwest corner of Willow Drive and south of Kelley Parkway. The applicants are proposing a 93-unit apartment building, two to two and a half story building, which is consistent with the Comprehensive Plan’s guiding land use and density for the property. The City w ill need to change the zoning district once the Comprehensive Plan is approved by the Metropolitan Council. This project will have to wait until the Metropolitan Council and the Orono City Council approve the Comprehensive Plan. In reviewing the RPUD district, there are a number of standards that need to be met. The applicants are not asking for any flexibility to those standards since they are proposing to meet all of those requirements at this time. It will likely be necessary for Staff to look at the height of the building once more definite plans are submitted but the applicants are well aware of the 30-foot height limit. The parking requirements will likely be met . Given the required number of parking spaces, the size of the building will be limited since t wo parking spaces per unit are required. Barnhart noted this is not a public hearing but that the applicants are looking for input on the rezoning and the overall concept plan. Walsh asked what the density is for Stone bay. Barnhart indicated the condominium was close to 20 but that he is not aware of the density for the rest of Stonebay. Printup asked what the guided density is for this site. Barnhart stated it is 20 to 25 units per acre for these three parcels. The idea behind that was the City had to identify some high-density areas for the Metropolitan Council. Walsh noted the City had to identify some high-density areas to meet the Metropolitan Council’s density requirements and that this site was felt to be one of those areas that could handle higher density. The reason some of these areas were rezoned was to create opportunities for higher density. Since that time MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 16 the City has approved the apartment building next to the dentist, the memory care building next to that, and the Eisinger property. Given all those projects, the City has hit its density number , and at this time the City does not really need more density. Walsh stated he was thinking this site would be more similar to Stone bay and that he would be more supportive of that rather than higher density. Seals noted she has had some Stonebay residents reach out to her with concerns about the density. Barnhart stated the applicants are proposing a project that is similar in design and color to the Stonebay project. The only application that is more certain is the senior housing. The apartment building is two- thirds of the way through the review period and the Eisinger property has gone through concept review. While t hose are in the pipeline , that does not mean they will necessarily happen. This project does meet the City’s plan for the area and that a two to two and a half story building will provide a buffer. Seals stated the City is not in any race to increase the density and that there is no appetite by the residents right now to hit it right away. Crosby indicated he is in agreement with that. Walsh commented it would be better if the density was similar to Stonebay. Barnhart asked if this site should be reguided for ten units per acre. Walsh stated that would be more desirable. Crosby stated he would like to see something more cohesive to the area. Walsh stated he would prefer townhouse s rather than a high rise since there are single family residen ces on the other side of the intersection. Roger Fink, Trident Development, stated he appreciates the Council’s comments and input on this, and that in light of the direction the conversation is trending, he would like to provide some insight into their project and how it applies to land use. Fink stated he s upports Jeremy Barnhart’s comment that this particular commercial corner/traffic intersection would be best served by a higher density development. From a landowner’s perspective, they are looking to achieve a higher value for that intersection corner and that they will be quite disappointed that the density they thought could be achieved there through a Comprehensive Plan Amendment process, which would allow them to achieve what they were hoping to get for the property, versus the commercial use that was previously planned for. Fink stated in their view the apartment does serve an important buffer from the intersection and the lower density deflates the value of the property. Crosby stated the Council is not looking to push density. Crosby stated he c an appreciate the financial state, but that the City is looking for less density at this time. The area having a feel and a match is important and there is no reason townhomes or something of that nature could not go in there. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 12 of 16 Patrick Brama, Trident Development, asked what amount of density the Council is comfortable with since the Comprehensive Plan shows 20 to 25 units per acre. Walsh stated they are looking for something that is comparable to what is across the street, which is a townhome style development. Brama stated it sounds like density is one factor . Brama asked whether the Council’s preference is for it to be a detached product and whether multi-family with six to eight units would be something the Council would consider. Crosby indicated he is looking at more of a townhome type development. Walsh stated two to three units is good, which is similar to what is across the street. Todd Cushman, Trident Development, stated the City’s Comprehensive Plan specified this area to be a high-density area and that it s eems like the Council’s comments are that they are looking to have medium density instead. Walsh noted the Comprehensive Plan is a guiding document and that a number of things have changed over the last18 months. In addition, Orono Preserve was guided for seven to ten units per acre but that did not work and that ended up being three units per acre. The City Council is looking at how the project fits into the community. Walsh stated for those people who live in Orono, the way of life is more rural, and it has been that way for generations. The City s trive s to keep density low , and while the City has to provide opportunities for higher-density development, the City does not have to actually approve the higher density projects . Due to some other recent projects, the City has met its density numbers. Walsh stated the concept plan allows the applicant to get the feedback of the City Council without incurring all the costs associated with a formal application. Barnhart noted one component was the density number, which is three units per acre, and the second component was the opportunity to provide housing for projected growth. Barnhart stated the City Council may have to have a conversation about where to put the higher density that was proposed for this site elsewhere. The City Council took no formal action on this item. 14. LA19-000002 – SCOTT GATES ON BEHALF OF KRUCKEBERG REAL ESTATE, 4400 DEERING ISLAND, CONCEPT PLAN – AMEND MUSA BOUNDARY Barnhart stated this is a request for the City Council to consider an amendment to the Comprehensive Plan by expanding the MUSA boundary. The applicant w ould like to incorporate Deering Island in to MUSA , which would thereby give it the opportunity to connect to sanitary sewer through the City of Mound. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 13 of 16 The City’s Comprehensive Plan does talk about expansion of the MUSA . The first guideline is to look to serve properties that are adjacent to the lake. The 2040 Comprehensive Plan includes six priorities as guides for considering modification to the MUSA. The first priority is the property must abut the shoreline of Lake Minnetonka, which this property does. The existing home must have a failing or non-conforming septic system and replacement drain field sites are not available. In the City’s sewered areas, the City has to maintain a general density of 3.0 units or more. Orono’s density ratio is currently above three units, and if the Comprehensive Plan is amended, it would drop it slightly to 4.11 percent. Additional information as to the status of the system and alternative sites is necessary prior to formal application. Based on the information provided, it does appear that the island fits priority one and condition two can be satisfied. Condition three cannot be fully met. At this time the applicant is looking for feedback on the proposed modification to the Comprehensive Plan. Staff does not see this as opening the door to high density in the area. Walsh stated without owning both pieces, they would probably not get an easement, and if the City in clude s this property in the MUSA, it would drop the City’s density number even though Mound is supplying the sewer. The City included Wildhurst because it was felt to be better for the environment if the development was sewered. Seals noted there is a problem with the quality of water for Lake Minnetonka , and questioned how they would know if the pipe fails if it is 10 feet underground. If the pipe does fail, w ho would pay for it to be repaired. Seals stated when you think of other islands like Big Isla nd, the impact there is greater, and that this might not be as straight forward as it first appeared. Barnhart stated that is one of the six priorities that should be considered for expansion and that the Council could have a conversation with any number of communities about serving Big Island. Seals commented this could have a domino effect. Barnhart noted there are a number of permits and inspections that would be required as part of the installation. Seals asked if the City has done anything similar on the lake. Rief noted Ivy Place runs under the lagoon and the City of Mound has also bored under the water. Crosby asked if the property owner is looking to construct a bridge eventually. Barnhart stated not to his knowledge. Johnson noted there is a house out there currently. Walsh asked who would be responsible if it fails. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 14 of 16 Barnhart indicated it would be considered a service line and would be the responsibility of the City of Mound and not the responsibility of Orono. There is no potential to subdivide Deering Island since it has a 5-acre minimum lot size. Printup stated Wildhurst was more of a neighborhood and not an island. Johnson noted the applicant would be responsible for the expense of putting it in, and asked what happens when the pipe experiences a problem. Seals asked how they would know there is a problem since it will be under the lake. Johnson stated the obligation is on Mound and that this is kind of like a private road where the property owners on the road are responsible for it. Scott Gates, Applicant, stated this is a b it of a unique situation and that they originally did not set out to do this. The house is being rebuilt and over the years they have had a number of issues with flooding. In a conversation with the City of Mound, it was suggested they consider running some sewer out there. Gates indicated he researched it a little bit since he has not bored under a lake either. It is not unusual these days to bore underground. It is more expensive, but then it is expensive to do a septic system on an island. The existing septic system is old and will need to be replaced in the near future. If you start to balance the costs, the upfront costs are more but it will have more long-term benefits. The thought is that it might balance out cost-wise, but it will be more environmentally friendly. Gates commented this is a bigger vision kind of thing and that the c ontractors he has spoken to feel it is doable. The c ost would be approximately 40 percent more expensive. The ten feet is a requirement from the DNR and his understanding is it is a fairly routine permit. The engineers have indicated it would be a typical waste pressurized line. Gates stated his understanding in conversations with Mound and the engineers is it would be treated as a service to the house from the departure point in Mound. From the manhole out to the island, which would be a gravity fee, would be treated as a residential service and it would be the homeowner’s responsibility to build it and maintain it. It is p retty stable technology and the likelihood of it breaking is pretty small. Given that it is waste, a person will likely know about it sooner or later if there was a leak. Currently there is a small home on the island that has been there for many years. At the present time the owner plans to use it as a family compound but at s ome day in the future that could change . Currently some outbuildings could be built and possibly one more home , but it is not subdividable. Bringing sewer to the island does not make a subdivision possible. Walsh stated he does not see any downfall to it except if it fails, the sewage will go into the water. Gates stated on the north side of the island there is some bluff approximately 12 to 18 feet above the water level and the s outhwest corner is fairly low. If there is some type of failure in the septic field, it will go laterally and ultimately into the lake . In addition, a good portion of the island is treed and it would be necessary to remove a number of them in order to install a new septic field. Walsh noted the City expanded the MUSA on Brown Road and on Wildhurst. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 15 of 16 Gates stated once this was suggested by Mound, they decided to look at it further. Crosby comment ed there appears to be more upside than downside and that there will be no cost to the City of Orono. Walsh noted there are sewer sites 30 feet away from the lakeshore. Printup noted this would only be serving one property and that he is not sure he likes that idea. While there is no cost to the City, he is not sure what the benefit is. Crosby stated the benefit is probably more environmentally long-term. Walsh noted the City created a development review committee to make things easier to accomplish, especially if it makes sense. Crosby commented the City is not in the business of saying no simply to say no. Seals stated she is not convinced there is no issue with boring under the lake. Johnson stated the City will want to have the confidence that it is a good system and that the lake is protected. Crosby stated in his view getting rid of the old septic system would be more beneficial. Seals stated they should perhaps do Big Island first, and that while she can a ppreciate both sides , she is not totally convinced. Johnson stated if the City of Mound is going to take responsibility for it in the future, he is more comfortable about it. Printup questioned what would happen next if other single properties want to be included in the MUSA. Johnson stated one of the compone nts for Big Island is that they have to have a septic tank compliance test every few years and that there are issues with the soil. The current system is not a super system and the City does not push them to stay within their compliance period. If city sewer ended up out at Big Island, it would potentially clean things up and the City Council will just need to trust that the engineering piece is done appropriate ly . Crosby indicated he is comfortable with it. Walsh stated generally there appears to be support on the Council for the request. Barnhart noted any conditions the City Council would like to see would be part of a formal agreement. Seals stated it would be helpful to see some of the science behind this , especially because there are already some problems out on the lake and the City wants to ensure there will be no issues. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 11, 2019 7:00 o’clock p.m. _____________________________________________________________________________________ Page 16 of 16 Gates noted those items will be covered in the formal application and that they w ill need to go back before the Planning Commission and City Council before anything is approve d. MAYOR/COUNCIL REPORT Seals stated whenever there are impending storms, the fire department has some of its volunteers be at the station to help improve their response times. Seals stated that is not very costly but it is a great benefit to the citizens . Crosby noted on March 2nd Marleena Die teric h from Delano away in a car crash in Independence. Crosby encouraged Orono’s residents to contact their representatives and request that a complete jersey barrier be installed for the whole length of Highway 12 to help stop fatalities on that road. Crosby stated his h eart breaks for this young girl’s family and that they should not let it happen in vain. Walsh noted on Wednesday at noon he will be speaking with the Chamber of Commerce at the fire station and that the residents are invited to attend. That evening there will be a meet the mayor night in Mound, with the mayors from the Cities of Mound, Minnetrista , and Orono being in attendance . CITY ADMINISTRATOR REPORT Rief reported Staff is in active mode of trying to open storm drains. The City had over six inches of water sitting on Watertown Road and the meteorologists are predicting another two to three inches of rain over the next few days. If someone sees an issue, please call the Public Works Department. Crosby requested Staff also verify that the fire hydrants are as clear of snow and ice as possible . CITY ATTORNEY REPORT 15. CLOSED MEETING The meeting will be closed as permitted by Section 13D.03 to discuss the City’s labor negotiation strategy related to the City’s negotiations with the LELS union. Crosby moved, Printup seconded, to enter into closed executive session to discuss labor negotiations. VOTE: Ayes 5, Nays 0. (The City Council went into closed executive session from 8:55 p.m. to 9:42 p.m.) ADJOURNMENT Crosby moved, Printup seconded, to adjourn the Orono City Council meeting at 9:47 p.m. VOTE: Ayes 4, Nays 0. ATTEST: _____________________________________ _______________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor AGENDA ITEM Prepared By: MLU Reviewed By: RJO Approved By: DJR 1. Purpose . The purpose of this action item is to approve payment of claims made on the City for services and/or products provided to the City. 2. Background. The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 111485 to 111517, totaling $334,371.19. 3. Noteworthy Payments . Ven dor Amount Description of Payment #111496 Clifton Larson Allen LLP $12,575.00 Final payment for 2017 audit services. #111499 GMH Asphalt $178,532.32 Payment for Old Crystal Bay Road improvement request #7. #111517 Xcel Energy $5,782.78 Payment for electric services for January through February of 2019. $8,950 or 2018 service outage credits were received on bill. 4. Staff Recommendation. Staff recommends approval of a motion authorizing payment to the claims list as presented. COUNCIL ACTION REQUESTED Motion to approve the claims list as presented. Exhibits A. Check Register Item No.: 2 Date: March 19, 2019 Item Description: Claims/Bills Presenter: Maggie Ung Accountant Agenda Section: Consent Agenda City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 3/12/2019 - 3/19/2019 Mar 14, 2019 10:08AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount ADVANCED FIRST AID INC 03/19/2019 111485 0319-003 101-42110-240 AED Battery Replacement Police Department 549.00 Total 111485:549.00 ALLSTREAM 03/19/2019 111486 15943646 101-42110-321 Phone service Police Department 314.43 ALLSTREAM 03/19/2019 111486 15943646 101-41900-321 Phone Service Central Services 440.20 ALLSTREAM 03/19/2019 111486 15943646 601-49400-321 Phone Service Water 73.37 ALLSTREAM 03/19/2019 111486 15943646 602-49450-321 Phone Service Sewer 220.09 Total 111486:1,048.09 APACHE GROUP 03/19/2019 111487 206175 101-41900-223 Paper towels, Can liners Central Services 1,359.36 Total 111487:1,359.36 BIFFS INC 03/19/2019 111488 W712301 101-45200-415 Lurton Park Parks 62.50 Total 111488:62.50 BOLTON & MENK INC.03/19/2019 111489 0230089 101-43280-304 18-3999 Southways Development Special Services 2,124.00 BOLTON & MENK INC.03/19/2019 111489 0230090 101-43280-304 LA18-000036 2745 Kelley Parkway Special Services 64.00 BOLTON & MENK INC.03/19/2019 111489 0230091 101-43280-304 LA18-000062 387 Orono Orchard Rd Special Services 192.00 BOLTON & MENK INC.03/19/2019 111489 0230092 101-43280-304 LA 16-3858 Crystal Bay Estates Special Services 59.00 BOLTON & MENK INC.03/19/2019 111489 0230093 651-16500 2018 Drainage Improvements 1,321.00 BOLTON & MENK INC.03/19/2019 111489 0230095 602-16500 2018 Sewer Improvements 172.00 BOLTON & MENK INC.03/19/2019 111489 0230097 435-48971-304 2018 Street Improvements 5,137.00 BOLTON & MENK INC.03/19/2019 111489 0230098 651-16500 2019 Drainage Improvements 729.00 BOLTON & MENK INC.03/19/2019 111489 0230099 101-43170-304 General Engineering Engineering 300.00 BOLTON & MENK INC.03/19/2019 111489 0230099 602-49450-304 Sewer Engineering Sewer 179.00 BOLTON & MENK INC.03/19/2019 111489 0230099 601-49400-304 Water Engineering Water 100.00 BOLTON & MENK INC.03/19/2019 111489 0230099 651-49910-304 Storm Engineering Storm Water 114.00 BOLTON & MENK INC.03/19/2019 111489 0230100 651-49910-304 2019 Pond & Drainage Area Study Storm Water 898.00 BOLTON & MENK INC.03/19/2019 111489 0230101 602-16500 2019 Sewer Improvements 86.00 BOLTON & MENK INC.03/19/2019 111489 0230102 435-48972-304 2019 Street Improvements 28,401.50 BOLTON & MENK INC.03/19/2019 111489 0230103 101-43170-304 Big Island Master Plan Engineering 1,977.00 BOLTON & MENK INC.03/19/2019 111489 0230104 101-42400-304 Comp Plan Building & Zoning 1,210.00 BOLTON & MENK INC.03/19/2019 111489 0230105 601-16500 CR 15 & 19 Reconstruct 990.00 BOLTON & MENK INC.03/19/2019 111489 0230105 602-16500 CR 15 & 19 Reconstruct 990.00 BOLTON & MENK INC.03/19/2019 111489 0230106 225-45200-530 E Long Lake Rd Concept Dev 1,285.00 BOLTON & MENK INC.03/19/2019 111489 0230108 402-48055-304 OCB Rd Project OCB Road Reconstruction 3,759.00 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 3/12/2019 - 3/19/2019 Mar 14, 2019 10:08AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 111489:50,087.50 BUDGET PRINTING 03/19/2019 111490 9091 601-49400-322 UPS Water Water 13.35 Total 111490:13.35 CAMPBELL KNUTSON 03/19/2019 111491 2717-0000G-101-41600-307 Data Practices 02/19 Law/Legal Services 1,131.50 CAMPBELL KNUTSON 03/19/2019 111491 2717-0000G-101-41600-307 General Legal 02/19 Law/Legal Services 155.00 CAMPBELL KNUTSON 03/19/2019 111491 2717-0004G-101-42110-307 Police Matters 02/19 Police Department 93.00 CAMPBELL KNUTSON 03/19/2019 111491 2717-0115G-101-41600-308 Code Enforcement 02/19 Law/Legal Services 62.00 CAMPBELL KNUTSON 03/19/2019 111491 2717-0150G-101-41600-307 Contempt Matter 02/19 Law/Legal Services 356.50 CAMPBELL KNUTSON 03/19/2019 111491 2717-0201G-101-41600-307 Misc Recordings 02/19 Law/Legal Services 1,329.50 CAMPBELL KNUTSON 03/19/2019 111491 2717-0472G-601-49400-307 Chlorine Release 02/19 Water 31.00 CAMPBELL KNUTSON 03/19/2019 111491 2717-0583G-101-43280-307 LA18-000092 2709 Walters Port Lane Special Services 975.55 CAMPBELL KNUTSON 03/19/2019 111491 2717-0587G-101-43280-307 LA18-000091 2870 Goldenrod Way Special Services 100.00 CAMPBELL KNUTSON 03/19/2019 111491 2717-0588G-101-43280-307 LA18-000095 690 Brown Rd Special Services 100.00 CAMPBELL KNUTSON 03/19/2019 111491 2717-0589G-101-43280-307 LA18-000102 2455 North Shore Dr Special Services 100.00 CAMPBELL KNUTSON 03/19/2019 111491 2717-0590G-101-43280-307 LA18-000103 240 Wakefield Rd Special Services 50.00 CAMPBELL KNUTSON 03/19/2019 111491 2717-0800G-101-42400-307 Staff Meetings 02/19 Building & Zoning 604.50 CAMPBELL KNUTSON 03/19/2019 111491 2717-0801G-101-41600-307 Council Meetings 02/19 Law/Legal Services 480.50 CAMPBELL KNUTSON 03/19/2019 111491 2717-0802G-101-42400-307 B&Z Assistance 02/19 Building & Zoning 697.50 CAMPBELL KNUTSON 03/19/2019 111491 2717-0804G-101-41600-307 Review Escrow Agreement ROW Law/Legal Services 46.50 Total 111491:6,313.05 CARDMEMBER SERVICE 03/19/2019 111492 030419 602-49450-433 Wastewater License Renewal - G. Palmer Sewer 40.00 CARDMEMBER SERVICE 03/19/2019 111492 030519 101-45200-223 Parks Sprayer Parts Parks 291.05 CARDMEMBER SERVICE 03/19/2019 111492 030619 101-41900-201 Coffee Filters Central Services 49.47 CARDMEMBER SERVICE 03/19/2019 111492 030719 101-42110-226 Dept./City Sweatshirts (quantity: 33)Police Department 974.74 CARDMEMBER SERVICE 03/19/2019 111492 031119 101-41110-439 CC Meeting Cookies 3/11/19 Mayor & Council 3.99 CARDMEMBER SERVICE 03/19/2019 111492 031319 101-45210-226 Golf Safety Gear Golf Course 250.67 CARDMEMBER SERVICE 03/19/2019 111492 031319-1 101-42110-433 POST Licenses - 14 Officers Police Department 1,260.00 Total 111492:2,869.92 CHUNKS LAKESHORE AUTO 03/19/2019 111493 0016489 101-42110-402 #256 Service Police Department 48.29 CHUNKS LAKESHORE AUTO 03/19/2019 111493 0016493 101-42110-402 #246 Service Police Department 48.31 CHUNKS LAKESHORE AUTO 03/19/2019 111493 0016499 101-42110-402 #254 service Police Department 44.90 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 3/12/2019 - 3/19/2019 Mar 14, 2019 10:08AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 111493:141.50 CINTAS CORPORATION 03/19/2019 111494 4017581637 101-43000-226 Uniforms Public Works Department 77.87 Total 111494:77.87 CITY OF BLOOMINGTON 03/19/2019 111495 1900062 601-49400-489 Bacterial Water Testing Water 31.50 Total 111495:31.50 CLIFTON LARSON ALLEN LLP 03/19/2019 111496 2026138 101-41900-301 2017 Audit Services Final Payment Central Services 12,575.00 Total 111496:12,575.00 ECM PUBLISHERS INC 03/19/2019 111497 675664 435-48972-352 2019 Street Imrpvoements Bid 152.88 ECM PUBLISHERS INC 03/19/2019 111497 675665 101-42400-340 Public Hearing - March Building & Zoning 38.74 ECM PUBLISHERS INC 03/19/2019 111497 675855 101-45210-352 Multi-seasonal Job Ad Golf Course 75.00 Total 111497:266.62 Gavin Mueller 03/19/2019 111498 030619 101-45200-223 Boy Scout Project at Saga Hill Park Parks 71.60 Total 111498:71.60 GMH ASPHALT 03/19/2019 111499 C13.114606.402-20600 OCB Road Improvements request 7 3,570.65- GMH ASPHALT 03/19/2019 111499 C13.114606.402-48055-590 OCB Road Improvements request 7 OCB Road Reconstruction 182,102.97 Total 111499:178,532.32 GOPHER ACE 03/19/2019 111500 A48659 701-49800-222 Parts for Impact Wrenchrepair 35.07 GOPHER ACE 03/19/2019 111500 B506976 101-43000-224 Flags Public Works Department 1.80 GOPHER ACE 03/19/2019 111500 B506983 701-49800-240 Parts 35.07 Total 111500:71.94 GOPHER STATE ONE CALL 03/19/2019 111501 9020639 601-49400-489 locates Water 40.50 GOPHER STATE ONE CALL 03/19/2019 111501 9020639 602-49450-489 locates Sewer 40.50 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 3/12/2019 - 3/19/2019 Mar 14, 2019 10:08AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 111501:81.00 HENNEPIN COUNTY INFOR TE 03/19/2019 111502 1000126897 101-42110-414 PD Radio Communication-2/19 Police Department 2,211.06 HENNEPIN COUNTY INFOR TE 03/19/2019 111502 1000127302 710-49970-401 Network Support 3-2019 58.00 Total 111502:2,269.06 HENNEPIN COUNTY SHERIFF 03/19/2019 111503 1000127468 101-41600-309 Jail Charges-Feb/2019 Law/Legal Services 993.00 Total 111503:993.00 JACKIE YOUNG 03/19/2019 111504 030519 101-41300-319 CC Meeting 2/11/19 Administration 165.00 JACKIE YOUNG 03/19/2019 111504 030519 101-41300-319 CC Meeting 2/25/19 Administration 165.00 JACKIE YOUNG 03/19/2019 111504 030519 101-42400-319 PC Meeting 2/19/19 Building & Zoning 190.00 Total 111504:520.00 MET COUNCIL ENVIRONMENTA 03/19/2019 111505 FEBRUARY2 101-20809 February 2019 SAC 2,485.00 MET COUNCIL ENVIRONMENTA 03/19/2019 111505 FEBRUARY2 101-39610 February 2019 SAC 24.85- Total 111505:2,460.15 MET COUNCIL ENVIRONMENTA 03/19/2019 111506 0001093146 602-49450-383 Wastewater Charges 4/2019 Sewer 46,280.36 Total 111506:46,280.36 MN DEPT OF REVENUE-WIRE 03/19/2019 111507 022819 101-34210 Sales Tax 2/2019 1.00 MN DEPT OF REVENUE-WIRE 03/19/2019 111507 022819 601-39610 Sales Tax 2/2019 74.00 MN DEPT OF REVENUE-WIRE 03/19/2019 111507 043017 601-20806 Sales Tax 4/2017 328.00 MN DEPT OF REVENUE-WIRE 03/19/2019 111507 043017 601-49400-489 Sales Tax 4/2017 Water 24.28 MN DEPT OF REVENUE-WIRE 03/19/2019 111507 073118 601-20806 Sales Tax 7/2018 1,003.00 MN DEPT OF REVENUE-WIRE 03/19/2019 111507 073118 601-49400-489 Sales Tax 7/2018 Water 24.24 Total 111507:1,454.52 MN DEPT OF TRANSPORTATIO 03/19/2019 111508 P00010121 101-43000-408 Traffic Signal Maintenance Public Works Department 744.78 Total 111508:744.78 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 3/12/2019 - 3/19/2019 Mar 14, 2019 10:08AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount On Time Delivery Service Inc.03/19/2019 111509 278547 101-41900-321 Delivery - Campbell Knutson Central Services 29.78 Total 111509:29.78 STAUBER, STEVE 03/19/2019 111510 031219 101-20808 Overpayment on Sewer Connection Fees - 2320-23 200.00 Total 111510:200.00 SUN LIFE FINANCIAL 03/19/2019 111511 0219LIFE 101-21710 Life Ins-Feb/2019 1,022.30 SUN LIFE FINANCIAL 03/19/2019 111511 0219LIFE 101-15998 Life Ins-Feb/2019 43.40 SUN LIFE FINANCIAL 03/19/2019 111511 0219STD 101-21714 STD-Feb/2019 901.45 SUN LIFE FINANCIAL 03/19/2019 111511 0319LIFE 101-21710 Life Ins-Mar/2019 1,022.30 SUN LIFE FINANCIAL 03/19/2019 111511 0319LIFE 101-15998 Life Ins-Mar/2019 43.40 SUN LIFE FINANCIAL 03/19/2019 111511 0319STD 101-21714 STD-March/2019 901.45 Total 111511:3,934.30 TACTICAL SOLUTIONS 03/19/2019 111512 7124 101-42110-403 Certifcation of radar and lasar units Police Department 321.00 Total 111512:321.00 TALLEN AND BAERTSCHI 03/19/2019 111513 021919 101-41600-306 Prosecution Services-02/2019 Law/Legal Services 2,759.30 Total 111513:2,759.30 TONY WHITE 03/19/2019 111514 030719 101-42110-226 Investigation Clothing Police Department 89.99 Total 111514:89.99 VESSCO INC 03/19/2019 111515 75714 601-49400-227 Tube Element , Marprene Water 247.60 Total 111515:247.60 WASTE MANAGEMENT RECYC 03/19/2019 111516 0051464-280 603-49500-316 Recycling 03/2019 12,132.45 Total 111516:12,132.45 XCEL ENERGY 03/19/2019 111517 628779693 101-41900-381 Electric 1/23/19-2/24/19 Central Services 2,064.33 XCEL ENERGY 03/19/2019 111517 628779693 101-42110-381 Electric 1/23/19-2/24/19 Police Department 1,265.29 XCEL ENERGY 03/19/2019 111517 628779693 101-42110-381 Electric 1/23/19-2/24/19 Police Department 33.94 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 3/12/2019 - 3/19/2019 Mar 14, 2019 10:08AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount XCEL ENERGY 03/19/2019 111517 628779693 101-43000-381 Electric 1/23/19-2/24/19 Public Works Department 194.94 XCEL ENERGY 03/19/2019 111517 628779693 101-43000-386 Electric 1/23/19-2/24/19 Public Works Department 2,321.96 XCEL ENERGY 03/19/2019 111517 628779693 101-45200-381 Electric 1/23/19-2/24/19 Parks 366.04- XCEL ENERGY 03/19/2019 111517 628779693 601-49400-381 Electric 1/23/19-2/24/19 Water 4,975.92 XCEL ENERGY 03/19/2019 111517 628779693 602-49450-381 Electric 1/23/19-2/24/19 Sewer 4,874.89- XCEL ENERGY 03/19/2019 111517 628779693 101-45210-381 Electric 1/23/19-2/24/19 Golf Course 167.33 Total 111517:5,782.78 Grand Totals: 334,371.19 AGENDA ITEM Prepared By: AMC Reviewed By: AMC Approved By: DJR 1. Purpose. The purpose of this action item is to approve the Rental Licenses for the license period of March 19, 2019 to December 31, 2019. 2. Staff Recommendation. Staff recommends approval of the rental licenses as listed in Exhibit A for the license period of March 19, 2019 to December 31, 2019. The Rental License Applicants in Exhibit A have submitted all of the requested documents and have met all requirements. COUNCIL ACTION REQUESTED Motion to approve the rental licenses listed in Exhibit A for the license period of March 19, 2019 to December 31, 2019. Exhibits A. Listing of Rental Licenses Item No.: 3 Date: March 19, 2019 Item Description: Approval of Rental Licenses Presenter: Anna Carlson, City Clerk Agenda Section: Consent Agenda Exhibit A City Council 2019 Rental Licenses License# Licensee Total License Fees RL19-000005 Michael & Lori Zappa 100 AGENDA ITEM Prepared By: Reviewed By: Approved By: DJR 1. Purpose. The purpose of this action item is to gain approval to proceed with the 2019 Stormwater improvement projects design and accept the proposal from Bolton and Menk (BMI) for engineering support. 2. Background. Each year the public works department works to repair and upgrade the City’s stormwater infrastructure. Inspections in 2018 identified a number of structures for repair or replacement. 3. Project Scope. Replace, repair or install new stormwater structures as listed below: a. Hunter Drive – Line or replace culvert and clean adjacent ditch b. Lakeview Terrace – Replace culvert c. Country Club Road – Replace culvert d. Turnham Road – Replace inlet and storm sewer e. Countryside Drive West – Storm sewer improvements/Replacement 4. Cost. BMI provided an estimate of NTE $22,800 to perform engineering for the projects. 5. Funding. This project will be funded through the Stormwater Enterprise Fund. The Capital Improvement Plan (CIP) budgeted $209,000 for general storm sewer improvement projects and $88,500 for the Country Side Dr. W Project for 2019. The EOY 19 Fund balance is projected to be $708,375. 6. Staff Recommendation. I recommend that council accept the proposal from BMI and authorize staff to being working begin the planning of the 2018 stormwater projects. COUNCIL ACTION REQUESTED Motion to accept the proposal from BMI for an amount Not to exceed $22,800 for Stormwater engineering and authorize staff to being working begin the planning of the 2018 stormwater projects., Exhibits A. BMI Proposal Item No.: 4 Date: March 19, 2019 Item Description: 2019 Stormwater Improvement Projects Presenter: Adam T. Edwards, PE City Engineer/Director of Public Works Agenda Section: Consent Agenda H:\ORNO\2019 New Projects\Fee Estimate - 2019 Drainage Improvements.docx March 6, 2019 City of Orono Attn: Adam Edwards PO Box 66 Orono, MN 55323 RE: 2019 Drainage Improvements – Design and Bidding Services Dear Adam: As requested, we have prepared a scope of services and design fee estimate for the proposed 2019 Drainage Improvements Project. It is our understanding that the scope of the project will include the following: 1. Hunter Drive – Line or replace culvert and clean adjacent ditch 2. Lakeview Terrace – Replace culvert 3. Country Club Road – Replace culvert 4. Turnham Road – Replace inlet and storm sewer 5. Countryside Drive West – Storm sewer improvements and ditch cleaning Proposed Scope of Engineering Services To assist the City with this improvement project, Bolton & Menk proposes the following scope of services: Topographic Survey – We will document existing conditions within the project areas as necessary. Survey information to be obtained will include manholes, sewer, topography, and any other data pertinent to improvements outlined above. This work will include research for existing easements within project areas as necessary. Wetland Delineation and Watershed Permitting – We will delineate wetlands as necessary and coordinate delineation approvals with reviewing agencies. We will also submit necessary documents for Minnehaha Creek Watershed District permitting and coordinate permit approvals. Documents may include construction plans, specifications, and stormwater runoff analysis as necessary for connections to wetlands, lakes, and 1st order streams. Staff Design Meetings – Our team will work with City staff to develop the scope of the project and to get input on design details. The goal of these meetings is to ensure that the project is designed consistent with City standards and that the City’s maintenance practices and operations are considered throughout the design process. We will also plan a review meeting with Minnehaha Creek Watershed District staff. Detailed Design and Bidding – Once the final scope of the project is determined, Bolton & Menk will prepare detailed plans and specifications for the project. This work will include coordination with private property owners as needed. Upon authorization, the project will be advertised for competitive bids. Bolton & Menk will administer the bidding process and will ultimately make recommendations to the City Council about awarding the project. 2019 Drainage Improvements March 6, 2019 Page 2 H:\ORNO\2019 New Projects\Fee Estimate - 2019 Drainage Improvements.docx Fee Estimate Based on the scope of services described above, we propose a not-to-exceed fee of $22,800 to be billed on an hourly basis. Once the Construction Contract is awarded, Bolton & Menk will prepare a separate scope and fee estimate for construction phase services. Additional miscellaneous work identified during plan development will be coordinated with the City. This work will be completed at our normal hourly rates. Fee listed above does not include work for preparation of new easement documents or coordination in obtaining new easements. Please let me know if you have questions or need additional information. Sincerely, Bolton & Menk, Inc. David P. Martini, P.E. Principal Engineer AGENDA ITEM Prepared By: SO & Reviewed By: Approved By: DJR 1. Purpose. The purpose of this action item is to gain approval to proceed with roofing replacement on the Post Office. 2. Background. The Crystal Bay Post Office roof has had leaking problems for the last 5+ years. Those were patched however in with the latest round of leaks last fall staff and Mint Roofing inspected the roof and determined that in addition to the material deterioration the roof has now become concave and does not shed water properly. 3. Project Scope. The project will consist of the removal of the existing membrane, roofing insulation, sheet metal coping, and any rotten plywood. Then new plywood, insulation and membrane will be installed with perimeter flashing. 4. Cost. The City received a quote of $27,560 from Mint Roofing 5. Funding. This project will be funded by the Equipment Outlay Fund. The CIP allocated $20,000 for repair of the roof above the entry alcove however at this point it is more cost effective to replace the entire roof membrane. The equipment outlay fund has a projected EOY2019 balance of $115,857. The additional $7,560 would begin that projection to $108,297. 6. Staff Recommendation. I recommend that the city council authorize the replacement of the Post Office Roof. COUNCIL ACTION REQUESTED Motion to authorize Mint Roofing to replace the Post Office Roof. Item No.: 5 Date: March 19, 2019 Item Description: Post Office Roof Replacement Presenter: Scott Oberaigner Public Works Supervisor Agenda Section: Consent Agenda AGENDA ITEM Prepared By: JG Reviewed By: Approved By: DJR 1. Purpose. The purpose of this action item is to gain Council approval of seasonal employees. 2. Background. The hourly pay is proposed to be $12.00-14.00 for the Golf Course Clubhouse Attendants and Brush Site Attendants; $12-$16 for Parks and Golf Course Maintenance Employees, and $10-$16 for Utilities Maintenance Workers; and a pay range of $15.00-$20.00 for the Clubhouse Manager. The Clubhouse Manager will be enrolled in the coordinated PERA plan. All other seasonal employees will fall under the 6 month PERA Classification and are therefore excluded from PERA membership. 3. Seasonal Employee Appointments and Candidates. Name Position Wage ($/hr) Remarks Ap p r o v e d Fe b r u a r y 25 , 2 0 1 9 Robert Howells G.C. Clubhouse Manager $20.00 Returnee Paul Tolzmann G.C. Clubhouse Attendant $13.00 Returnee Scott Prochnow G.C. Clubhouse Attendant $14.00 Returnee Stuart Mayer Brush Site Attendant $13.00 Returnee Mitchell Hall Parks and Golf Maintenance $15.00 Returnee Requesting Approval Danielle Middendorf Clubhouse Attendant $12.00 Returnee Marshall Hambro Clubhouse Attendant $13.00 Returnee Marie Jorland Clubhouse Attendant $12.00 Returnee Diana Otrey Clubhouse Attendant $12.00 Returnee Wendy Middendorf Clubhouse Attendant $12.00 Returnee Rebecca Anderson Seasonal Utilities Maintenance $13.00 Returnee 4. Staff Recommendation. I recommend approval to hire of the seasonal employees in Table 3. COUNCIL ACTION REQUESTED Motion to approve hiring the seasonal employee as in the list above. Item No.: 6 Date: March 19, 2019 Item Description: Appointment of 2019 Seasonal Employees Presenter: Jason Goehring Parks and Golf Course Supervisor Agenda Section: Consent Agenda AGENDA ITEM Prepared By: J. Barnhart Reviewed By: DJR Approved By: DJR 1. Purpose. To review changes to the building elevations and approve the resolution documenting the same. 2. MN§15.99 Application Deadline. A decision on the revised drawings must be made by May 11, 2019. 3. Background. On May 14, 2018, on consent, the City Council approved a resolution approving a Conditional Use Permit and Site Plan for a new Commercial Kennel at 3800 Shoreline Drive. The project included construction of a new 1,932 sq. ft. accessory building located in the NW corner of the property. This building is used for interior play for dogs boarded at the kennel. The building was described originally “as metal and will match the color scheme of the main house with grey horizontal siding, white trim, and dark grey roof. The applicants will also add stone façade on the lower portion of the building and windows to cover the street side of the building.” The original City Council memo is attached as Exhibit D. The applicants have submitted for a building permit, and propose some modifications to the new building exterior. These changes include:  Changing the metal roof to an asphalt shingle roof  Removing the brick “wainscoating” along the bottom of all exterior walls  Removing all three windows from the north elevation  Changing the windows on the south elevation (the side facing Shoreline) from large angled windows to smaller, rectangular windows. 4. Analysis. The changes to the exterior of the building constitute a change in the site plan, and the City Administrator or designee may defer review to the City Council. Because the south elevation windows represent a significant departure from what was approved, staff felt it appropriate for the Council to confirm the changes. 5. Applicable standards. Site Plan review Sec. 78-145. - Evaluation criteria. Before granting approval of the site plan review, the city council or the planning and zoning coordinator shall determine that the proposal: (1) Is compatible with surrounding land uses; (2) Preserves existing unique and natural features of the site and minimizes impacts to wetlands, floodplains, and shoreland areas; (3) Creates harmonious relationship of buildings and open space with natural site features and with existing and future buildings having a visual relationship of the development; (4) Achieves a safe and efficient vehicular and pedestrian circulation system; (5) Places no excessive demands on services and infrastructure, including local streets; Item No.: 7 Date: March 19, 2019 Item Description: LA18-000035 – Ryan Hasse, Nicole Speck and Gary Johnson, 3800 Shoreline Drive, Conditional Use Permit and Site Plan Review – Resolution Presenter: Jeremy Barnhart, AICP Community Development Director Agenda Section: Consent Agenda AGENDA ITEM Prepared By: J. Barnhart Reviewed By: DJR Approved By: DJR (6) Conforms to the city's plans for parks, streets, and walkways; (7) Conforms to the Orono Community Management Plan; (8) Achieves a maximum of safety and convenience of vehicular and pedestrian movement; (9) Incorporates sufficient landscaping to reasonably screen undesirable features and to enhance the image of the development; (10) Protects abutting properties and does not create detrimental disturbances to surrounding properties; (11) Conforms to all requirements of this chapter unless a variance has been granted. (12) Incorporates efforts to conserve energy whenever practical. B-5 Accessory Structure standards (2) All subsequent additions and outbuildings constructed after the erection of an original building shall be constructed of materials comparable to those used in the original construction and shall be designed in a manner conforming with the original architectural design and general appearance. 6. Staff Recommendation. These changes are approvable. If the Council finds the standards listed above are not satisfied, the Council should not approve the resolution. Staff recommends the Council adopt the resolution. COUNCIL ACTION REQUESTED City Council should review the approval resolution and adopt or amend. Exhibits A. Draft Resolution B. Proposed elevations C. CUP/ Site Plan approved elevations D. City Council staff report dated May 14, 2018 E. Resolution 6865 References City Council Staff Report & Exhibits 5/14/18 PC Staff Report & Exhibits 4/16/18 CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 1 A RESOLUTION APPROVING MODIFICATIONS TO A PREVIOUSLY ISSUED SITE PLAN MUNICIPAL ZONING CODE SECTION 78-143 FILE NO. LA18-000035 WHEREAS, on May 14, 2018, the Orono City Council approved Resolution 6865 formalizing approval of a Conditional Use Permit for the Use of property as a dog kennel, and of a site plan, allowing site improvements to the property, including a 1,932 sq. ft. accessory building; and WHEREAS, on October 18, 2018, Ryan Haase (“Applicant”), applied for a building permit for the property addressed as 3800 Shoreline Drive and legally described as: The South 233_00 feet of the East 150.00 feet of Government Lot 8, lying Easterly of the West line of said Government Lot 8, as monumented, and Westerly of the Plat of Townsite of Langdon Park, and that part of Lot 1, Block 9, Townsite of Langdon Park lying West of a tine drawn at right angles to the South line of said Section 17, from a point on said South line distant 1315.97 feet West from the South Quarter corner of said Section 17, which lies South of the a line drawn parallel with and 233.00 feet North of said South line of said Section 17, except the road. (hereinafter the “Property”); WHEREAS, the plans submitted for the Building Permit differed in materials used, windows, and window placement from the original site plan approval and given the proposed change to the character of the building, the proximity of the business at the entrance to the city, and the authority of Section 78-143, the City Administrator referred changes to the City Council for review; and WHEREAS, on March 19, 2019, the City Council reviewed the application and the recommendations of City staff; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Orono, Minnesota hereby approves the requested alterations to the building exterior as described above based on one or more of the following findings of fact concerning the Property: FINDINGS OF FACT: 1. This application was reviewed as Zoning File #LA18-000035. The analysis contained within staff memos and the exhibits attached to the aforesaid memos, all minutes from the above mentioned CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 2 meetings, and any and all other materials distributed at these meetings are hereby incorporated by reference. 2. The Property is located in the B-5 Zoning District. 3. The Property contains 0.68 acres in area and has a defined lot width of 150 feet. 4. The Property is within Tier 3 and hardcover is limited to 35% according to the Stormwater Quality Overlay District. ANALYSIS: Before granting approval of the site plan review, the City Council shall determine that the proposal: 1) Is compatible with surrounding land uses; the use is an appropriate use in the B-5 zoning district, and the design of the building lends itself to the proposed use. 2) Preserves existing unique and natural features of the site and minimizes impacts to wetlands, floodplains, and shoreland areas; the proposed changes to the building elevations do not alter these characteristics. 3) Creates harmonious relationship of buildings and open space with natural site features and with existing and future buildings having a visual relationship of the development; The coordinated building colors creates a harmonious development. 4) Achieves a safe and efficient vehicular and pedestrian circulation system; Vehicular and pedestrian traffic is logically separated. 5) Places no excessive demands on services and infrastructure, including local streets; Not anticipated. 6) Conforms to the city's plans for parks, streets, and walkways; no change to these features. 7) Conforms to the Orono Community Management Plan; the change in use remains commercial, consistent with the Comprehensive Plan. 8) Achieves a maximum of safety and convenience of vehicular and pedestrian movement; no conflicts anticipated. 9) Incorporates sufficient landscaping to reasonably screen undesirable features and to enhance the image of the development; the retention of the landscaping areas provides sufficient screening. 10) Protects abutting properties and does not create detrimental disturbances to surrounding properties; the separation of the building and the play areas as well as the fencing areas provides sufficient protection. 11) Conforms to all requirements of this chapter unless a variance has been granted. CITY OF ORONO RESOLUTION OF THE CITY COUNCIL NO. ________________________ 3 CONCLUSIONS, ORDER AND CONDITIONS: Based upon one or more of the above findings, the Orono City Council hereby grants a site plan approval to allow construction of the accessory structure depicted in Exhibit A, subject to the following conditions: 1. Council approval is based on the entire record, above Findings. 2. All Conditions imposed by Resolution 6865 shall remain in force and effect, unless specifically adjusted, and include: 1. The operator shall maintain the annual kennel license. Failure to maintain the kennel license shall render the Conditional Use Permit to lapse 2. Dogs shall be supervised while outdoors at all times. 3. The parking lot shall be re-striped to improve and identify the parking stalls, per city code. 4. Evidence of parking concerns or congestion may trigger a review of the conditional use permit by the Planning Commission and/or City Council. Additional parking may require a Site Plan Review. 5. The secondary gravel access on Shoreline Drive shall be removed per Hennepin County’s request. 3. Any amendments to the plans which are not in conformity with City codes may require further Planning Commission and City Council review. 4. Original deadline to open the business by May 14, 2019 is extended to November 14, 2019. 5. Violation of or non-compliance with any of the terms and conditions of this resolution may result in the termination of any authority granted herein. ADOPTED by the Orono City Council on this 19th day of March, 2019. ATTEST: CITY OF ORONO: _______________________________ ________________________________ Anna Carlson, City Clerk Dennis Walsh, Mayor 2'-8"4'-0" 5 ' - 0 " 5 ' - 0 " 5 ' - 0 " 20'-9 1/8" 4 6 ' - 0 " 4 9 ' - 0 " 12'-6 3/4" 4 2 ' - 0 " 20'-9" 12'-6 3/4" 4 5 ' - 1 0 " 2'-8"4'-0"5'-0"5'-0"5'-0"5'-0" 20'-9 1/8" 46'-0"49'-0" 12'-6 3/4" 20'-9" 42'-0"45'-10" 12'-6 3/4" 2'-8"4'-11"3'-6"5'-8"5'-8"5'-8"2'-8"5'-8"5'-8" E X T E R I O R E L E V A T I O N S A 3 . 0 1 8 - 1 3 8 9 - 4 - 1 8 D A T E C H E C K E D D R A W N B H N H J O B # H O U W M A N A R C H I T E C T S A R C H I T E C T : N O T E : T H I S S E T O F P L A N S I S F O R A D E S I G N - B U I L D P R O J E C T . A N Y I N F O R M A T I O N N O T C L A R I F I E D B Y M A N U F A C T U R E R , P E R F O R M A N C E R E Q U I R E M E N T S O R D E T A I L S O N T H I S P L A N S E T A R E T O B E D E T E R M I N E D B Y T H E G E N E R A L C O N T R A C T O R A N D T H E O W N E R . A N Y D I S C R E P A N C I E S B E T W E E N P L A N S A N D F I E L D C O N D I T I O N S W H I C H R E Q U I R E T H E C O N T R A C T O R T O C H O O S E O N E M E T H O D , D I M E N S I O N O R M A T E R I A L O V E R A N O T H E R A R E T O B E B R O U G H T T O T H E A T T E N T I O N O F T H E A R C H I T E C T B E F O R E W O R K I S S T A R T E D , F O R C L A R I F I C A T I O N . F U L L S I Z E P L A N S 2 2 " X 3 4 " R E V I E W S E T 9 - 4 - 1 8 3 1 5 7 2 S N O W B A L L R O A D P E N G I L L Y , M N 5 5 7 7 5 6 5 1 - 6 3 1 - 0 2 0 0 B R I A N W H O U W M A N @ Y A H O O . C O M P R O J E C T L O C A T I O N : B U I L D I N G O W N E R : G E N E R A L C O N T R A C T O R : W A S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N O R R E P O R T N A M E R E G I S T R A T I O N N O . D A T E A N D T H A T I A M A D U L Y R E G I S T E R E D A R C H I T E C T U N D E R T H E L A W S B R I A N H O U W M A N 2 2 6 0 4 O F T H E S T A T E O F M I N N E S O T A 9 - 4 - 1 8 D O G H A V E N 3 8 0 0 S H O R E L I N E D R . O R O N O , M N 5 5 3 9 1 7 6 3 - 4 9 8 - 4 6 3 1 R Y A N H A S S E P E R M I T S E T 9 - 1 9 - 1 8 R E V I S I O N # 1 2 - 2 8 - 1 9 SOUTH ELEVATIONSCALE: 1/4" = 1'-0"1A3.0831110965421VINYL EXTERIOR SIDING - GREY - SPECIFIC COLOR TO BE DETERMINEDNOT USEDNOT USEDPREFINISHED 8' X 8' METAL INSULATED DRIVE IN O.H. DOOR WITH VIEW PORTS - ALTERNATE: SLIDING BARN DOOR3' X 7' PAINTED STEEL INSULATED SINGLE DOOR6' X 7' PAINTED STEEL INSULATED DOUBLE DOORPOURED CONCRETE APRON @ DRIVE-IN O.H. DOORPOURED CONCRETE STOOP WITH FOUNDATION @ ENTRY DOORSDOWNCAST ARCHITECTURAL WALL MOUNTED LIGHT FIXTURE TO ILLUMINATE ALL DOORSVINYL WINDOW FRAMES WITH INSULATED CLEAR GLASSASPHALT SHINGLES 7 WEST ELEVATIONSCALE: 1/4" = 1'-0"3A3.0 N O R T H E L E V A T I O N S C A L E : 1 / 4 " = 1 ' - 0 " 2 A 3 . 0 E A S T E L E V A T I O N S C A L E : 1 / 4 " = 1 ' - 0 " 4 A 3 . 0 1 1 1 1 4 5 6 7 889 9 910101010 1 0 1 0 1 0 10 101010101010101011 1 1 1 1 1 1 111110 R E V I S I O N # 1 - 2 - 2 8 - 1 9 E l i m i n a t e s t o n e w o r k . C h a n g e f r o m m e t a l t o a s p h a l t r o o f . C h a n g e t o p r o w o f c u s t o m w i n d o w s o n t h e S o u t h s i d e t o r e c t a n g l e s h a p e d w i n d o w s m a t c h i n g t h e f l a t c e i l i n g h e i g h t ( s e e b e l o w ) E l i m i n a t e N o r t h S i d e w i n d o w s . D e t e r m i n e w h i c h h e a d e r s a r e r e q u i r e d s u b s e q u e n t t o w i n d o w c h a n g e s . C h a n g e t o a f l a t c e i l i n g i n s i d e - n o v a u l t C h a n g e t o v i n y l w i n d o w s a n d m e t a l e x t e r i o r d o o r s . C h a n g e g a r a g e d o o r t o s l i d i n g b a r n - s t y l e d o o r o n e a s t e l e v a t i o n S h o w i n t e r i o r t r a c k l i g h t i n g ( l e s s e x p e n s i v e t h a n c a n l i g h t s ) A s l i g h t m o v e m e n t o n t h e S o u t h s i d e d o o r i f p o s s i b l e ( t o w a r d s t h e W e s t ) i f i t r e d u c e s t h e f r a m i n g b u d g e t o n S o u t h W a l l E L E V A T I O N S D R A W N B Y : D A T E : 1 S H E E T N U M B E R R E V I S I O N #: 1 1 1 1 FRONT ELEVATION SCALE 3/16"=1'0" 1 1 1 1 EAST ELEVATION SCALE 3/16"=1'0" A P R I L 2 0 1 8 D O G H A V E N A T 3 8 0 0 S H O R E L I N E 3 8 0 0 S H O R E L I N E D R . O R O N O , M N 5 5 3 9 1 D R A W N B Y : D A T E : 2 S H E E T N U M B E R R E V I S I O N #: 1 2 1 2 NORTH ELEVATION SCALE 3/16"=1'0" 2 2 2 2 WEST ELEVATION SCALE 3/16"=1'0" E L E V A T I O N S A P R I L 2 0 1 8 D O G H A V E N A T 3 8 0 0 S H O R E L I N E 3 8 0 0 S H O R E L I N E D R . O R O N O , M N 5 5 3 9 1 D R A W N B Y : D A T E : 3 S H E E T N U M B E R R E V I S I O N #: 3 D V I E W S A P R I L 2 0 1 8 D O G H A V E N A T 3 8 0 0 S H O R E L I N E 3 8 0 0 S H O R E L I N E D R . O R O N O , M N 5 5 3 9 1 5 0 7 0 5 0 3 6 F X 5 0 3 6 F X 5 0 3 6 F X 5 0 3 6 F X 5036FX 5036FX 5036FX 5 0 3 6 F X 9 0 8 0 5 0 3 6 F X 5 0 2 6 R S 5036FX30755036FX5036FX39684MU5036FX5036FX5036FX 3070 4 6 ' 34'-0 11/16"7'-11 5/16" 42' 4 6 ' 42' 4 6 ' 2 '-6 " 5 ' 4 ' 5 ' 4 ' 5 ' 4 ' 5 ' 4 ' 5 ' 2 '-6 " 6'-9"5'6'-9"5'6'-9"5'6'-9" 2 3 ' 1 2 ' 1 2 ' 3/4"7/8"1 1/8"1"2"1'-6"5'9"5'9"5'9"5'9"5'6 7/16"6" 6'-10" X 7'-2" 40'-9" X 44'-9" SLAB SLAB 2 0 '-1 0 " 1 2 ' 4 ' D R A W N B Y : D A T E : 4 S H E E T N U M B E R R E V I S I O N #: A P R I L 2 0 1 8 D O G H A V E N A T 3 8 0 0 S H O R E L I N E F L O O R P L A N 1 4 1 4 FLOOR PLAN SCALE 1/8"=1'0" 2 4 2 4 CROSS SECTION SCALE 1/8"=1'0" 3 4 3 4 CROSS SECTION SCALE 1/8"=1'0" 3 8 0 0 S H O R E L I N E D R . O R O N O , M N 5 5 3 9 1 AGENDA ITEM Prepared By: J. Barnhart Reviewed By: Approved By: 1. Purpose. The applicant is requesting a condition use permit for a Kennel in the B-5 District and a site plan review of the new accessory building and parking lot layout. 2. 15.99 Deadline The Conditional Use Permit was received and deemed complete on April 9th, 2018. The 60-day review period will expire on June 8th, 2018. 3. Background/ Summary. Per the City Code (92-161) definition of Commercial kennel means any place or premises where three or more dogs over six months of age are kept or housed at any one time for commercial purposes, including sale, boarding, breeding, grooming, training or medical care. Kennel is listed as a Condition Uses in the B-5 district. Proposal Use. The applicants propose to use the existing building (1244 sq.ft.) for “DogHaven”, a dog daycare, grooming spa, and training facility. They will offer overnight boarding on a limited basis. They will have staff on-site anytime there are dogs being boarded overnight. A staff member will also always be present if dogs are using the outdoor area. Zoning Use North LR-1C Hennepin County Garage South LR-1C Shoreline Drive East LR-1C-1 Navarre Fire Station West B-5 Commercial Hope Chest- Retail Existing Buildings. The applicants are proposing to update the existing building façade. The existing building is brown cedar shakes and glass windows. They are proposing to paint the exterior cedar shakes grey with white trim and replacing the roof with a dark gray metal so the two buildings will be consistent. New Building. They are also proposing to construct a 1,932 sq ft accessory structure (42’ x 46’) in the northwest corner of the property. This proposed building will be metal and will match the color scheme of the main house with grey horizontal siding, white trim, and dark grey roof. The applicants will also add stone façade on the lower portion of the building and windows to cover the street side of the building. Elevation drawing are included as Exhibit B. This accessory building will be open interior with one restroom. This will be used as an indoor play area for the dogs year round. The City Council should determine if the proposed building is consistent with the provisions of 78-766 (g) Building design and construction. In addition to other restrictions of this chapter, the use, construction, alteration or enlargements to any building or structure within the district shall meet the following standards: (1) All exterior wall finishes on any building shall be: a. Face brick; b. Natural stone; Item No.: # Date: May 14, 2018 Item Description: LA18-000035, Ryan Hasse, Nicole Speck and Gary Johnson 3800 Shoreline Drive, Conditional Use Permit and Site Plan Review Presenter: Laura Oakden Planner Agenda Section: Consent Agenda AGENDA ITEM Prepared By: J. Barnhart Reviewed By: Approved By: c. Specially designed precast concrete units if the surfaces have been integrally treated with an applied decorative material or texture; d. Factory fabricated and finished metal framed panel construction, if the panel materials are of any of those noted in subsections (g)(1)a—c of this section, or glass; or e. Other materials as may be approved by the council. Combinations of such materials shall be permitted. (2) All subsequent additions and outbuildings constructed after the erection of an original building shall be constructed of materials comparable to those used in the original construction and shall be designed in a manner conforming with the original architectural design and general appearance. Other Area Improvements. The applicants will add a 6 foot white vinyl privacy fence surrounding the outdoor dog area. They will also use the same fence to enclose the garbage area which directly abuts the west side of the new building. The applicant will also fence a small “Dog Catch Area” for a transition into the property and a small potty grass area for better maintenance of grounds and improved dog care. They will be restriping the parking lot match there parking plan. They will also be removing the existing secondary gravel entrance on the east side of the property. 4. Planning Commission Vote and Comment. On April 16th, 2018 the Planning Commission opened a public hearing and reviewed the application. The commission discussed the location and scope of the business with the applicants. The Commission voted unanimously to approve the CUP and Site Plan review with the listed conditions. 1. The operator shall maintain the annual kennel license. Failure to maintain the kennel license shall render the Conditional Use Permit to lapse. 2. Dogs shall be supervised while outdoors at all times. 3. The parking lot shall be re-striped to improve and identify the parking stalls, per city code. 4. Evidence of parking concerns or congestion may trigger a review of the conditional use permit by the Planning Commission and/or City Council. Additional parking may require a Site Plan Review. 5. The secondary gravel access on Shoreline Drive shall be removed per Hennepin County. 5. Public Comment. No comments were received 6. Staff Recommendation. The council should determine if the proposed construction is consistent with the city ordinance. If so, Staff recommends approval with the conditions outlined by the Planning Commission. COUNCIL ACTION REQUESTED Make a motion to motion to adopt or amend the approval. Exhibits Exhibit A. Draft Resolution Exhibit B. Proposed Plans Exhibit C. Draft PC Minutes Exhibit D. PC Staff Report 4.16.18 References PC Exhibits Exhibit A. Application AGENDA ITEM Prepared By: J. Barnhart Reviewed By: Approved By: Exhibit B. Existing & Proposed Survey and Elevation Drawing Exhibit C. Project and Building Narrative and Parking Analysis Exhibit D. Pro Lawn Turf Detail Exhibit E. Property Owners List Prepared By: Reviewed By: Approved By: DJR 1. Purpose. The purpose of this action item is to award the contract for the 2019 Street Maintenance Project. 2. Background. At the May 29th, 2018 Council meeting four streets were selected for maintenance in 2019 and design and engineering was authorized. Throughout the summer and fall Staff and our consulting firm, Bolton and Menk, have been preparing plans for the selected streets. Council was provided a status update a scope of work review at the November 26th Work Session. In January we held and open house for the residents of the impacted roads. Since the engineer estimates for the projects were higher than the projected fund availability for street projects, the bid was broken in to two parts. East Long Lake was listed as a bid alternate (Part B) during the solicitation process. The other roads are the base (Part A) of the bid. 3. Scope of Work. The projects consists of the reclamation and/or mill and overlay of the bituminous pavement, select subgrade corrections, and the replacement / improvement of the associated stormwater systems for the Forest Arms Lane, Tonka View, Chevy Chase Drive, and East Long Lake Road (South). 4. Cost. The city received four bids. The Bid Summary is at Exhibit A. The low bid is for $1,201,238.67 is from GMH Construction. In addition to the construction cost, Bolton and Menk provided an proposal of NTE $ 185,000 for construction oversight. (Exhibit B) Who Work Cost Status Bolton &Menk, Inc Design and Bid Engineering Construction Oversight $165,000 Not to exceed Previously approved GMH Reclamation and resurfacing of roadways and associated utilities $ 1,201,238.67 Pending award Bolton &Menk, Inc Construction Oversight $ 185,000 Not to exceed TOTAL $1,551,238.67 5. Funding. Funding for the project will come from a combination of the pavement management fund, stormwater fund and sewer fund. Fund Engr Estimate As bid Est. 2019 End of Year Fund Balance Pavement Fund $ 1,141,773 $ 1,179,255 $ 0 Stormwater Fund $ 344,352 $ 355,656 $ 1,047,912 Sewer Funds $ 15,808 $ 16,327 $ 1,839,932 TOTAL $ 1,501,933 $1,551,238 6. Timing. Open Bids/ Award .................................................................................................. March, 2019 Construction …………………………………...………………………… Summer 2019 7. Staff Recommendation. I recommend award of Parts A&B of the bid to GMH Construction in the amount of $ 1,201,238.25. Item No.: 8 Date: March 19, 2019 Item Description: 2019 Road Maintenance Project – Award Presenter: Adam Edwards Public Works Director/City Engineer Agenda Section: Public Works Director/ City Engineer’s Report AGENDA ITEM COUNCIL ACTION REQUESTED Move to award the 2019 Streets project to GMH Construction for $ 1,201,238.67 and to authorize Bolton and Menk to perform construction oversite for a fee not to exceed $185,000. Reference A. Bid Tab B. Bolton and Menk Construction Services proposal AGENDA ITEM Exhibit A-Bid Tab City Of Orono 2019 Street Improvements Bid Date: 14 March 2019 Contractor Part A Part B Part A+B GMH Asphalt Corp. $ 1,084,575.52 $ 116,663.15 $ 1,201,238.67 New Look Contracting $ 1,176,553.00 $ 145,185.00 $ 1,321,738.00 Valley Pavement $ 1,336,427.64 $ 153,546.30 $ 1,489,973.94 Midwest Asphalt $ 1,273,895.00 $ 167,495.00 $ 1,441,390.00 Part A = Forest Arms Lane, Tonka View, and Chevy Chase Drive. Part B = East Long Lake Road (South).