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HomeMy WebLinkAbout07-22-1991 Council Minutes4 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD JULY 22, 1991 ROLL CALL: The Council met on the above date with the following members present: Mayor Barbara Peterson, Councilmembers J. Diann Goetten, Edward Callahan, and Gabriel Jabbour. Councilmember Butler was absent. The following represented the City Staff: City Administrator Mark Bernhardson, Building and Zoning Administrator Jeanne Mabusth, Public Works Director John Gerhardson, Assistant Planning and Zoning Administrator Michael Gaffron, City Attorney Thomas Barrett, City Engineer Glenn Cook, City Clerk Dorothy Hallin, Finance Director Thomas Kuehn, and City Recorder Laurie. Scheffler. Mayor Peterson called the meeting to order at 7:00 p.m. ( #1 *)CONSENT AGENDA Jeanne Mabusth, on behalf of Dianne Jentilucci, a concerned property owner residing at 1295 Briar Street, asked that item #9 be removed from the Consent Agenda. It was moved by Goetten, seconded by Mayor Peterson, to approve the Consent Agenda, with the exception of item #9, which was removed and discussed in the sequence shown on the Agenda. All voted aye. Motion passed. PUBLIC HEARING REGARDING ESTABLISHMENT OF HOUSING AND REDEVELOPMENT AUTHORITY The Affidavit of Publication was duly noted, and Mayor .Peterson opened the Public Hearing at 7:02 p.m. Bernhardson informed those in attendance that a Public Hearing is required prior to the establishment of a Housing Redevelopment Authority (HRA). He advised that the Resolution. regarding the establishment of an HRA had been published in the "Laker" and "Pioneer" newspapers. Bernhardson explained that the HRA would be a separate entity which will allow the City to undertake certain housing activities that it may otherwise not undertake. Members of the Orono City Council may comprise the. entire membership of the HRA Board of Commissioners, and would* then have full control of the HRA's activities. Mayor Peterson asked for public input. Dianne Jentilucci, 1295 Briar Street, asked if this was the first HRA the City of Orono has established. Bernhardson stated that as far he is aware, this is the first HRA the City would establish, if Council votes to do so. He noted that at some' point in the past, the City had considered establishing an HRA, but had not proceeded. Ms.' Jentilucci asked why the City was considering the establishment of an HRA at this point in time. - 1 - ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 HRA PUBLIC HEARING CONTINUED Bernhardson replied`, "The_.City is looking at this, among other things, as an option that the City could, if it wanted to establish, choose to undertake .a purchase agreement in accordance with the City facilities, to take care of dilapidated buildings in this area, and.hopefully improve the existing.site by removing the City buildings, and creating new buildings that are habitable." Ms. Jentilucci asked if establishing an HRA had anything to do with the construction of public housing. Bernhardson stated that there is no requirement that this property must be developed with public housing facilities. It could remain as a park, once the existing buildings are demolished, or sold to private developers. Ms. Jentilucci indicated that she would like to see the Post Office remain in its present location. Norm Paurus, 2500 Casco Point Road, stated that the City has the legal ability to set up an HRA, but believed that the issue of setting up an HRA is different than funding an HRA. He said, "It is my understanding that if a city sets up an HRA, and it is funded out of taxes of any kind, that a referendum is required. I may be wrong." Bernhardson stated that he and the City Attorney had researched that issue with the City's Bond Consultant, and are not aware of such a requirement. He said, . "Generally, the Housing and Redevelopment Authority have not had to go with a referendum, and a lease /purchase does not require a referendum. If the City were to do a lease /purchase, it is deemed as bonds from another governmental unit. Secondly, HRA's, offer ways of doing Tax Increment Financing projects, where the increased value of the property generates additional tax increment and' that is used to pay off the bonds. That also requires no referendum. The use of General Obligation bonds, which would be backed by the City, with no other funding source other than taxes, may have required a referendum." Paurus said, "The bonds would be General Obligation because there is no other source of income other than taxes." Carolyn Drude, Ehlers and Associates, Inc., financial consultant to the City, explained, "If the City. establishes an HRA, and the HRA issues a lease revenue bond, it.is payable from annual appropriations by the City, which could be taxes, or could be other kinds of appropriations. The bonds are not General Obligations." Paurus asked, "Since the revenues are to pay for a new City - 2 - ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 -1 HRA PUBLIC HEARING CONTINUED Hall, where else, other than from taxes, would the revenues come ?" Drude replied, "I am not making any statement about the revenue source, I am stating that the bonds are not General Obligation. The bonds are essentially a revenue bond, and do not have -the General Obligation features." Bernhardson added, "In answer to Norm's question, what is. being considered for funding sources is not only taxes, but interest earned on existing monies, plus some of the principle the City has set aside." Paurus said, "That is not what I understood the Attorney General's Office to say. They indicated that if it is funded in any way by tax income, then a referendum is necessary." John Farnham stated that he too had spoken with the Attorney General's Office and had understood the same thing Mr. Paurus had indicated. He said, "Another issued raised by the Attorney General was something called arbitrage. Does our City Attorney know what that means ?" Barrett indicated that he is familiar with arbitrage. Charlie Kelley said, "If I understand this correctly, the Council appoints itself to the Authority, and the HRA issues the bonds, takes in the money, as a separate legal entity outside the City, and uses the money to purchase the land and /or building. Does the HRA own the building or the land ?" Callahan answered, "That depends on whether we sell them the land or we allow them to build a building on our Land." Kelley said, "Title to the land could be in the name of the City, -and the HRA could have title to the building. The City would make monthly lease payments to the HRA, and the .payment would cover interest and some amortization on the bond. Would the type of bond used in this case carry a higher interest rate than General Obligation bonds ?" Carolyn Drude replied, "It would be fair to say that the mortgage bonds may be 10 to 15 basis points higher than general obligation bonds in a given market. In the case of the City of Orono, it is hard to say, because the City has such a high bond rating." Kelley commented that it appears as though the City is. guaranteeing the bonds even though an HRA is being established. He asked if the HRA is anticipating the placement of a ceiling on the dollar amounts that may be taken out. He also asked if at - 3 - ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 HRA PUBLIC HEARING CONTINUED some point the City intends to rescind the HRA so that it cannot be indefinitely utilized for other projects. Goetten advised that conditions, which include a limited time period, will be incorporated into the establishment of the HRA. However, there has been no discussion on placing a ceiling on the amount of bonds to be-issued through the HRA. Bernhardson stated that as long as there are outstanding bonds, the HRA cannot be dissolved: Mayor Peterson indicated that it may be appropriate to limit the amount of bonds issued as a condition of establishing the HRA. Jabbour agreed with Mayor Peterson. There were no additional comments from the public regarding this matter, and Mayor Peterson closed the Public Hearing at 7:20 p.m. It was moved by Callahan, seconded by Jabbour, to adopt Resolution #2998, making the necessary findings for the implementation of a Housing and Redevelopment Authority within the City of Orono. Callahan read, aloud. the Resolution for the benefit of those persons attending the Public Hearing on this matter. Motion, Ayes -3, Mayor Peterson, Nay. Motion passed. It was moved by Callahan, seconded by Mayor Peterson, to appoint the members of the Orono City Council as the members of the Board of Directors of the Housing and Redevelopment Authority, and that they .serve until their successors are elected, or until one month after their term expires, whichever occurs first. Jabbour indicated that he would like -Charlie Kelley to serve on the Board of Directors. Callahan indicated that such an appointment would likely occur during the HRA meeting, which would follow this meeting. All voted aye. Motion passed. ( #2)RESOLUTION OF APPRECIATION - LAURIE SCHEFFLER RESOLUTION #2988 Mayor Peterson presented Laurie Scheffler with a Resolution of Appreciation for her service to the City as its City Recorder. Laurie thanked Mayor Peterson, and stated that she would miss everyone very much. ( #3 *)APPROVAL OF MINUTES It was moved by Goetten, seconded by Mayor Peterson, to approve the Minutes of the Regular Council Meeting held July 8, 1991. All voted aye. Motion passed. - 4 - ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 ( #4)LAKE MINNETONKA CONSERVATION DISTRICT REPORT Orono's LMCD Representative, JoEllen Hurr, was present. She reported that Lakeside Marina did reduce the length of their docks to 200 feet from 600 feet. Hurr advised that she would be serving on an ethics committee in conjunction with the'LMCD. She stated that concerns have been raised about potential conflicts of interest involving various persons and issues before the-LMCD. Hurr stated that the Mayor of Orono, and Gen Olson will serve on the committee in addition to other persons outside of the LMCD. The ethics committee will study the various licenses and fees. imposed by the LMCD. Hurr said, "I strongly believe that the fees and services of the LMCD should be paid by the users of the lake, and those requesting special events. The lakeshore communities should not have to subsidize the various property owners, businesses, etc. I have taken a.position for years that if fees total more than what was initially paid, then the difference should be billed back to the party incurring the services. There is no reason why the cities should pick up the extra attorney fees for an application that requires additional work or supervision." Hurr informed Council that the annual LMCD lake outing is scheduled for August 3, 1991. Jabbour stated that he is disappointed with the LMCD's $100.00 late fee that is charged to marina operators who do not apply for their license in a timely manner. He said, "It is financially advantageous for a marina operator to wait to apply for a license. They receive more interest on their money that would otherwise- be used for licensing fees. The City of Orono requires persons who need after - the -fact permits to pay, a double fee. It may also be appropriate for the LMCD to establish inspection fees. That way, persons who comply immediately and require only one or two inspections are not paying for those that must have several inspections." Hurr agreed with Jabbour, adding that with the budget restraints that all of- the cities are.. under, it is. increasingly important for the LMCD to do whatever possible to lessen the amount each city must pay to the LMCD. Jabbour commended the LMCD Board of Directors for their conservation attitude reflected in the revised Management Plan. Hurr indicated that she had nothing further to report. Mayor Peterson and Council thanked Hurr for her report. PUBLIC COMMENTS: None. - 5 - ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 ZONING ADMINISTRATOR'S REPORT: (#5)ZONING FILE #1604 -CLAIR ROOD 2215 KENWOOD WAY VARIANCE /CONDITIONAL USE PERMIT- RESOLUTION #2989 Clair Rood was present. Bernhardson provided a brief statement explaining the basis for Mr. Rood's application, noting that the Planning Commission had recommended approval. He informed Council that Planning Commission also recommended that Mr. Rood reduce the height of the existing pillars on his property to 3h feet, or that he apply for a separate height Variance. Bernhardson added that another issue for Council's consideration involves the legal combination of the parcels owned by Mr. Rood. Gaffron explained that the pillars, retaining walls and constitute an accessory use and are located on lots that have no principal structure. Goetten indicated that, in her opinion, the Ordinance requiring a principal structure with an accessory structure. pertains more to structures such as docks, barns, garages, etc. She did not see the need to require a lot combination in mr. Rood's case. Jabbour agreed with Goetten that a lot combination is not necessary. . Mr. Rood stated that at some point in the future, he would like to build a house on lots 54 and 55, but that he is not yet prepared to submit.a subdivision application. It was moved by Goetten, seconded by Mayor Peterson, to adopt Resolution #2989, approving a Variance and Conditional Use Permit for excavation within a wetland area, as amended to omit Condition #11 pertaining to legal combination of the four parcels. owned by the applicant. All voted aye =. Motion passed. ( #6)ZONING FILE #1646 - TRINITY LUTHERAN CHURCH 2060 SIXTH AVENUE NORTH CONDITIONAL USE PERMIT- RESOLUTION #2990 Jerry Jones, an authorized representative for Trinity Lutheran Church was present. Bernhardson advised that the applicant is seeking a Conditional Use Permit for a church use in conjunction with the construction of a detached garage. He informed Council that the Planning Commission had recommended approval. It was moved by Goetten, seconded by Jabbour, to adopt Resolution #2990, granting a Conditional Use Permit for the 9W :� ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 ( #6)ZONING FILE #1646- TRINITY LUTHERAN CHURCH CONTINUED construction of a detached garage at Trinity Lutheran Church,` 2060 Sixth Avenue North. All voted aye. Motion passed. ( #7)ZONING FILE #1656- DONALD L. MEYER 485 PARR AVENUE. VARIANCES- RESOLUTION #2991 Donald Meyer was present. Bernhards.on explained that Mr. Meyer's application pertains to a request for a side .setback Variance, as well as a Variance which would allow a nine foot separation between a principal structure and detached accessory structure. Bernhardson noted that the Planning Commission recommended approval of this application. It was moved by Mayor Peterson, seconded by Goetten, to adopt Resolution #2991, approving a three foot side setback Variance, and a one foot Variance to the requirement that there be ten feet between a principal structure and a detached accessory structure. ( #8 *)ZONING FILE #1658 - LYNDON S. "BILL" STUBBS 255 FOX'STREET RENEWAL VARIANCE- RESOLUTION #2992 It was moved by Goetten, seconded by Mayor Peterson, to adopt Resolution #2992, granting a renewal of a lot area Variance, in accordance with the guidelines set forth in Resolution #2841. All voted aye. Motion passed. ( #9)ZONING FILE #1666 - MICHAEL HILBELINR 2180 PROSPECT AVENUE RENEWAL VARIANCE This item was removed from the Consent Agenda at the request of Staff (Jeanne Mabusth), on behalf of a neighboring property owner, Dianne Jentilucci. Bernhardson stated that the applicant applied for a renewal of a lot area and side street setback Variance. The applicant has submitted an amended proposal, which reduces the side street setback Variance to nine feet, rather than 20 feet proposed with the original application. Bernhardson advised that the Planning Commission had unanimously recommended . approval of this application. Jabbour asked whether it would be appropriate to have the applicant present for the discussion of this application. Mabusth stated that the applicant should be given the opportunity to appear before Council if it is Council's intention to deny the application. 7 - ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 ( #9)ZONING FILE #1666 - HILBELINK CONTINUED Dianne Jentilucci, 1295 Briar Street, stated that language had been included in Resolution. #2839, that was not included in the proposed resolution. She asked that the last portion of Condition #6, starting with the sentence "Applicant shall maintain erosion control on his property throughout construction to prevent any restriction of drainage system... ", be included in the proposed resolution. Jabbour asked if that language could be added to ,the proposed resolution-without the applicant's knowledge. Bernhardson advised that such an amendment could be made to the resolution without prior knowledge on behalf of the applicant. The applicant will subsequently be notified of the revision, and should he object, the matter would come back to Council for further review. Ms. Jentilucci asked for clarification regarding the width of drainage easements that were granted by Mr. Hilbelink along the north side of his property. Mabusth stated that the City Engineer only asked for ten feet. Mayor Peterson noted that Resolution #2839 indicates that drainage easement 15 feet wide was granted on the north property line. Ms'. Jentilucci said, "We granted a 10 foot easement on our property, and it was my understanding that Mr. Hilbelink was to also grant a 10 foot easement. Resolution #2839 indicates that he was to give a 15 foot easement. I would just like to know which is correct." Mabusth advised that Staff would confirm the width of the easement granted by Mr. Hilbelink along the northern property line. It was moved. by Callahan, seconded by Mayor Peterson, to table application #1666, pending Staff's confirmation *of the easements granted by the applicant, and the additional language being added to the proposed resolution, as requested by Dianne Jentilucci. All voted aye. Motion passed. (110)ZONING FILE #1667 - WHITNEY MACMILLAN 1700 FOX STREET VARIANCE- RESOLUTION #2993 Mrs. MacMillan was present. Bernhardson provided a brief summary of the information set forth in Jeanne Mabusth's memo dated July 10, 1991. He advised ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 ( #10)ZONING FILE #1667 - 11ACMILLAN- CONTINUED that the Planning Commission had recommended approval of the MacMillan's application for a Variance to the City's Clean Fill Ordinance. Jabbour asked the City Attorney whether the City would be liable, if in the future, it is discovered that hazardous materials were buried-in conjunction with this application. Barrett replied, "My understanding is that both the Federal and State hazardous waste laws would not hold the City liable for hazardous materials." Goetten asked for assurance that any future owners /developers of this property will be notified. of the fact that the building materials are buried on the site. Mabusth advised that covenants will be filed with the chain of title for this property which will serve as a method of notification. It was moved by Jabbour, seconded by Goetten, to adopt Resolution #2993, granting a Variance to the City's Zoning Code Section 10.03, which allows manmade materials to be buried at 1700 Fox Street. All voted aye. P4otion passed. ENGINEER'S REPORT: ( #11 *)REQUEST FOR PAYMENT #8- PUMPHOUSE #2 It was moved by Goetten, seconded by Mayor Peterson, to authorize the payment of $11,437.53 to Richmar Construction for work done for the Pumphouse #3 project, as set forth in Request for Payment #8. All voted. aye. Motion passed. ( #12)MCCULLEY ROAD MSA PROJECT - ADVERTISE FOR BIDS Bernhardson referred Council to,John Gerhardson's memo dated July 16, 1991, which outlines the reason and estimated cost for the installation of storm sewer on D11cCulley Road. It was moved by Mayor Peterson, seconded by Jabbour, to direct the City Engineer to, advertise for bids for the storm sewer project #152- 104 -03 on McCulley Road. All voted aye. Motion passed. MAYOR /COUNCIL REPORT: OTHER . P2ayor Peterson reminded those in attendance of the.farewell dinner being held in honor -of Mark Bernhardson. She advised that she would be unable' to attend the meeting, and wanted to take this opportunity to thank Mark for all his help. Mayor Peterson wished him well in his new position as City Administrator for the �Z ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 MAYOR /COUNCIL REPORT -OTHER CONTINUED City of Bloomington. Council briefly discussed the contents of a letter that had been received from the City of Long Lake. Jabbour expressed his disappointment regarding the ongoing stress in the relationship between the cities of Orono and Long Lake. Council agreed with Jabbour, stating that it is difficult to respond to the many issues raised in recent letters received from the City of Long Lake. ( #13)ROLE OF ACTING ADMINISTRATOR Jabbour stated that he wished to have Mary Butler's participation on this item, .and suggested tabling it' until Council's meeting scheduled for Tuesday, July 23, 1991. It was moved by Jabbour, seconded ..by Mayor. P- et.erson, to table this matter until the Council meeting scheduled for July 23, 1991. All voted aye. Motion passed. CITY ADMINISTRATOR'S REPORT: ( #14)CITY FACILITIES Bernhardson reported that the earnest money check for the land is in the process of being prepared and mailed. He presented Council with the draft brochure that will be sent to the residents of Orono to inform them about the progression of the City facilities project. Mayor Peterson asked Bernhardson, who, in addition to Jack Boarman, is working on the information brochure. Bernhardson stated. that Michael Gaffron will be working on the brochure. Goetten indicated that she would like to have Councilmember Butler's input on the brochure preparation. Jabbour stated that he wants the brochure to provide as much detail about :the various financial aspects of the facility as possible. He said, "I.want people to know exactly how much money we intend to spend on the building, as well as what will be spent on furniture, landscaping, etc.." Council agreed to postpone the scheduling of the public information meeting. and Public Hearing until their August 12th meeting. John Farnham, 3225 Carman Road, commended Council for their - 10 - ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 ($14)CITY FACILITIES CONTINUED_,_ - efforts in trying to minimize the costs for the new City facilities. He stated that he, and persons he has been authorized to represent, have that same goal in mind. Farnham asked for Council's permission to make a brief presentation that will confirm the need for Council to continue their cost containment efforts. He stated that after he has --shown the Council statistical information, he would like to make a recommendation for reducing the cost of the facility. Farnham displayed statistical information comparing the City of Orono to the City of Plymouth and the City of Coon Rapids. The information compared population, staff size (excluding public works personnel), and. the square footage of the existing facilities, for Plymouth and Coon Rapids,* with population, staff size and the proposed facilities for Orono. In summarizing the statistics, Farnham said, "Orono has approximately 1 /7th the population of the other two Cities, and 1 /4th the city staff. The facility for the City of Coon Rapids is approximately 23,000 square feet, Plymouth has about 22,000. This includes police and administration. The City of Orono is proposing approximately 17,000 square.feet. The public works.facility for Coon Rapids is approximately 29,000 square feet, Plymouth has ..about 23,000 square feet, Orono will have 29,000 square feet. The Cities of Plymouth and Coon Rapids have approximately 200 miles of streets, . and very extensive municipal water and sewer services. Coon Rapids employs 61 persons in their Public Works Department, Plymouth has 50, and the City of Orono has 11." .Jabbour wanted to assure Mr. Farnham that he has been attentive to the concerns he has raised, and had read the letter Mr. Farnham had published in the various local newspapers. He said. "After "reading Mr. Farnham's letter, I visited Coon Rapids and Plymouth; and talked . with, their officials., in an attempt to learn how they are managing, given their staff numbers in relation to the size of their facilities.. As we are sitting here this very, moment, the .City of Plymouth is holding a Public Hearing to expand their inadequate facility." Farnham stated that he is aware of that. Jabbour stated that he talked with the Finance Director for the City of Coon Rapids, and he indicated that because their facility has inadequate space, they are now utilizing space within the existing council.chambers and council meetings will be held in another building. He said, "The City of. Coon Rapids tried to build a' new police department, new council chambers, and a new fire department. They put the issue to a referendum-and-it failed. I find it hard to believe that Mr. Farnham Ls comparing us with two cities that are trying their hardest to get out of the inadequate situation in which they now find themselves." - 11 - ORONO CITY COUNCIL MEETING HELD JULY 22. 1991 ($14)CITY FACILITIES CONTINUED Goetten stated that she - had spoken with a Plymouth Councilmember, who indicated that ;they need an additional 13,000 square feet for their facility. She said, "The City of Plymouth would like to build an entirely new public works facility. The existing Plymouth facilities were constructed only 12 years ago. I cannot-believe that Mr. Farnham is asking us to short change ourselves in the way Plymouth has done. We ( Council) -- have been very conservative in our approach to a new facility, while taking into consideration our future needs. The statistics given to us by Mr. Farnham appear to have no relevance at all." Jabbour invited Mr. Farnham to show. Council specific areas and square footage that could be eliminated from the proposed facility: Farnham stated that Council was missing the point. He said, "Up until now, Plymouth and Coon Rapids have managed. with their existing facilities, and they have approximately seven times the population of the City of Orono." Mayor Peterson acknowledged that such may be the case, but asked Farnham if he had applied his ratios to the square footage of the city facilities Plymouth and Coon Rapids must add on to their existing facilities in order for them to be functional. Farnham indicated that he had not done so. He added that Plymouth and Coon Rapids had much more complex governmental systems, such as parks., water, sewer, commercial /industrial parks, multi- family housing, etc. Bernhardson advised Mr. Farnham that it may seem as though the cities of Plymouth and Coon Rapids are more compl,ex,.but that may not actually be the case. He stated that the City of Orono has one of the most complex zoning codes compared to many other suburban communities. He said, "With .regard to service to commercial and industrial properties,. actually those are very much tax generators. The cost 'of service to such entities is very minimal. There are many aspects to a.facility, such-as the holding cell for the police department, that is-constructed to a certain size regardless of the size.of city. As far as community size, the economy.of.scale dictates the need for a certain amount of square footage for a .facility within a community having 10,000 to 15,000 persons. The needed square footage does not increase again until the population reaches 100,000. It would be more appropriate to compare the facility needs for the City of Orono with the needs for cities such as Champlin and Mendota Heights." Callahan asked Mr. Farnham which parts of the proposed city facilities,for-Orono he would limit. Mayor Peterson advised Farnham that the Council has spent 12 - ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 ( #14)CITY FACILITIES CONTINUED many, many hours on this issue-, and has cutback as much as possible. She asked tor. Farnham if his concerns were mainly of a financial aspect. Farnham indicated that he was not concerned about dollars, but was concerned about size, and would rather see dollars- spent on something other than excess space. He suggested -to Council that they could have a workable, adequate size facility simply.by cutting the square footage of the administrative .and police departments by 30% to 40 %, and the public works department by 40% to 50%* Callahan asked Farnham to be specific. Farnham suggested reducing everything down to the size legally required. Jabbour commented that if that were done., the result would be the City's existing facility. Farnham said, "We all want a new facility, we just want a different size." Goetten asked Farnham if he had toured the existing City facilities and seen how woefully. inadequate they are. She advised Farnham that it would be much more beneficial if he could present relevant statistics and constructive ideas. Farnham stated that he had thought Council had appreciated and accepted his past efforts on this matter. but that for some time, Council has rejected his ideas. Jabbour stated that he has made every effort to make himself available to discuss this matter with Mr. Farnham, and that Council has tried-to be receptive to his concerns. Callahan added that Councilmembers took time to look into the situations with the.cities of Plymouth and Coon Rapids, which is an indication that Council paid much attention to points raised. by Mr. Farnham. Farnham apologized for taking Council's time. Council took no formal action on this matter. ( #15)LARE USE COMMITTEE It was agreed that the Lake Use Committee would attempt to meet on July 29, 1991, at 7:00 p.m. Gaffron indicated that he would inform John Shardlow of the meeting date and time. Council accepted the information provided in Mark - 13 - ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 ( #15)LAKE USE COMMITTEE CONTINUED, Bernhardson's July 12, 1991 memo, and took.no formal action on this matter. ( #16)EMERGENCY PREPAREDNESS SIREN- MINNETONKA BEACH / ORONO Bernhardson informed Council that the City of Minnetonka Beach decided, in 1988, to purchase and install an emergency preparedness siren, at the recommendation of Orono Police--Chief Mel Kilbo. This siren would provide coverage to portions. of Orono,. such as Crystal Bay. and Big Island. The City of Orono agreed to contribute $3,500 to the City of Minnetonka Beach for use toward the purchase of the siren. Recently, the Minnetonka Beach Council agreed that they would prefer to have an electronic siren, which would function even in the case of a power outage. The City of Minnetonka Beach is asking the City of Orono to contribute an additional $1,800 toward the purchase of the 125 decibel electronic siren, which is more costly than the siren they had first intended to purchase. It was moved by Goetten, seconded by Jabbour, that Council authorize that an additional sum of $1,800 be paid to the City of Minnetonka *for the installation of a 125 decibel electronic mechanical siren in the Hill Road area of Pinnetonka Beach to provide long -term coverage.for Big Island and the abutting waters in the area, together with interim coverage in the Crystal Bay /North Shore area. All voted aye. P4otion passed.. ( #17)HIGHFIAY 12 CORRIDOR STUDY Bernhardson presented Council with a professional services proposal from the Consulting Engineering firm of Strgar- Roscoe - Fausch, Inc., in relation to providing transportation engineering services to the City of Orono for the Highway 12 Corridor study.. He advised that the cost estimate for the services outlined in the proposal would be $7,200. Goetten stated that Strgar- Roscoe - Fausch has an excellent reputation; and that she would highly recommend hiring the firm. , It was moved by Jabbour, seconded by Callahan; to authorize Staff to engage the services of SRF for general transportation purposes, planning purposes, together with utilization of other systems in the Highway 12 process in accordance with the schedule set forth in Attachment B, and that those monies come from the City's Fund Balance after the special-projects amount has been extended. All voted aye. Motion passed. ( #18)CITY RECORDER REPLACEMENT .. Bernhardson advised, that Deputy Clerk, Teri Naab, had submitted her resignation from that position, contingent on the City entering into a contractual. agreement with her as its City Recorder. He further explained that Lin Vee has expressed interest in pursuing the Deputy Clerk's position, and that he - 14 - ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 ( #18)CITY RECORDER REPLACEMENT would recommend that. Goetten stated that she will miss having Teri as a full -time employee. She questioned whether Council could appoint her to the Recording position without the need to advertise for additional proposals. Bernhardson stated that in the case of a contractual arrangement it would not be necessary to seek additional proposals. It was moved by Callahan, seconded by Mayor Peterson, to accept Teri Naab's resignation as Deputy Clerk, and approve her employment with the City as its Recorder. Council accepts her resignation with regret, but looks forward to working with Teri in her recording position. In addition, Lin Vee is appointed Deputy Clerk, and Council authorizes the search for a replacement clerical person. All voted aye. Motion passed. ( #19)CLOSE OUT 1966 -76 G.O. IMPROVEMENT BONDS DEBT SERVICE FUND RESOLUTION #2994 It was moved by Callahan, seconded by Goetten, �to adopt Resolution #2994, closing the 1966 -1976 G.O. Improvement Bonds Debt Service Fund to the Building .Capital Outlay Fund 'for building construction and improvements. All voted aye. Motion passed. ( #20)SUBRECIPIENT RESOLUTION #.2995 It was move d approve Resolutio County for the use Funds. All voted AGREEMENT 1991 C.D.B.G. YEAR XVII by Callahan, seconded by Mayor Peterson, to n #2995, approving the agreement with Hennepin of year XVII Community Development Block Grant aye. Motion passed. ( #21 *)RESIGNATION OF JAMES GILBERT -.PARR COMMISSION It- was moved by Goetten, seconded - -by- Mayor Peterson, - to accept the. resignation of Jim Gilbert as Park Commission Member and to draft a letter of appreciation to be signed by the Mayor and Council. Staff is authorized to advertise for and accept applications to fill the vacancy. All voted aye. Motion passed. ( #22 *)POLICE CHIEF SELECTION - 7/23/91 INTERVIEWS It was moved by Goetten, seconded by Mayor Peterson, to accept the information presented in Mark Bernhardson's memo dated July 12, 1991, regarding the interview meeting scheduled for July 23, 1991, at 3:00 p.m. All voted aye. Motion passed. - 15 - ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 ( #23 *)AUTHORITY TO HIRE PART -TIME POLICE CLERK- It was moved by Goetten, seconded. by Mayor Peterson, to approve the employment of Janice M. Keenen as a part -time police clerk effective July 23, 1991, at a rate of $6.839.per hour. All voted aye. Motion passed.. ( #24 *)SEVERANCE PAY -CITY ADMINISTRATOR It was moved by Goetten, seconded by Mayor Peterson, to approve ,a 4% salary increase from $57,755 to $60,065, for City Administrator, Mark Bernhardson, effective May 1, 1991, and to approve payment of two weeks severance pay and all unused vacation in the total amount of $3,656.36, and that such payment be. adjusted as required after audit of the .final .balances.and implementation of the new salary rate. All voted aye. Motion passed. ( #25 *)1991 AUDIT It was moved by Goetten, seconded by Mayor Peterson., to appoint the audit firm of Malloy Karnowski_ & Co. to perform the required audits for the 1991 fiscal year at an estimated cost of_, $14,800,'plus direct expenses. All voted aye. Motion passed. ( #26 *)PiUNICIPAL BOARD PROCESS It was moved by Goetten, seconded by Mayor Peterson., to accept the information provided by Piark Bernhardson in his July 17, 1991 memo. All voted aye. Motion passed. ( #27 *)PERSONNEL POLICY /ORDINANCE AMENDMENT- PERSONAL HOLIDAY RESOLUTION #2996 It was moved by Goetten, seconded by Mayor Peterson, to adopt Resolution #2996, adopting amendments to the Administrative and Personnel Policy Section 307. All voted aye. Motion passed. (28 *)ADMINISTRATOR'S INFORMATION It was moved by Goetten, seconded by P4ayor Peterson, to accept the City Administrator's Information regarding: Spates Avenue, and Proposed Household Hazardous Waste Collection Site. All voted aye. Motion passed. CITY ATTORNEY'S REPORT: None. ( #29 *)LICENSES It was moved by Goetten, seconded by Mayor Peterson, to approve the following license(s): Septic System Installer: Marty Excavating All voted aye. Motion passed. - 16 - r,, ORONO CITY COUNCIL MEETING HELD JULY 22, 1991 ( #30 *)BILLS It was moved by Goetten, seconded by Mayor Peterson, to approve payment of the All Funds Account. All voted aye. Motion passed. ADJOURNMENT It was moved by Callahan, seconded by Jabbour, to adjourn the Regular Council Meeting until Tuesday, July 23, 1991, at 5:00 p.m. All voted aye. Motion passed. ME Barbara A. Peterson, Mayor - 17 -