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HomeMy WebLinkAbout03-09-1992 Council Minutesh MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD MARCH 9, 1992 ROLL The Council met on the above date with the following members present: Mayor Barbara Peterson, Councilmembers Gabriel Jabbour, Edward Callahan, and J. Diann Goetten. Mary Butler was absent. The following represented the City staff: City Administrator Ron Moorse, Public Works Director John Gerhardson, Building & Zoning Administrator Jeanne Mabusth, City Attorney Tom Barrett, and City Engineer Glenn Cook. Mayor Peterson called the meeting to order at 7:00 P.M. ( #1) YEAR XVIII CDBG FUNDING — PUBLIC HEARING — 7:00 — 7:24 P.M. The affidavit of publication was noted. Moorse- explained that the City, for the past two years, has received allocations through Federal funding for the Community Development Block Grant Program (CDBG). Part of the requirement for receipt of the funding is that the City hold a public hearing to determine allocation of funds. He noted this year the amount of fu.�ding is approximately $25,600. He stated that last year the majority of the funding was used for housing rehabilitation loans. He explained that this year the proposal is to allocate $1,000 each to Westonka Community Action and Westonka Intervention. The person at the County responsible for helping the City determine allocations indicated that Interfaith Outreach had wanted to start. a transportation program last year, but was unable to get that program coordinated and did not request additional funding for the upcoming year. Goetten stated she did not care whether Interfaith Outreach had an upcoming project or not, there is a 10% increase in aid needed in this area and felt it important to give to that organization. She offered to review the situation. Gerhardson indicated Interfaith Outreach had not used the funding allocated last year and the money was still with Hennepin County. The funding has to be used for a program approved by the County. He noted the money has to be used within 18 months. He clarified that-the money used for rehabilitation was a grant not a loan. Mayor Peterson asked how the funds used for a park plan would benefit low to moderate income persons or families as suggested in the memo from Moorse. 1 R MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD MARCH 9, 1992 CDBG FUNDING — CONT. Moorse explained the memo should read that the funds must be used to benefit low to moderate income persons or families, and since parks benefit all residents, this would be an appropriate use. Goetten asked about other people that need the money for rehabilitation. Moorse indicated there were only two persons on a waiting list requesting money, and he was unsure how much money these persons needed. Jabbour agreed with a master plan for the 'parks, but felt it was inappropriate for the CDBG funds to be used for such a project. All Members agreed. Callahan asked how many residents or number of homes were benefitted from the funds from last year. Gerhardson noted there was not a.tally of those numbers. Callahan asked if the other projects were administered by Hennepin County. Gerhardson noted that with the exception of,the Park Master Plan, the County administers all the other programs requesting funding. Jabbour asked what constitutes low to moderate income. Gerhardson was unable to respond to this question. Goetten stated she would prefer to spend the money on persons in need rather than a park plan. Mayor Peterson asked if the organizations requesting funding are made aware in advance the dollar amount available. Gerhardson noted that each City is allowed acertain percentage of the total amount of funding to be allocated to social service. organizations. It was moved by Callahan, seconded by Goetten, to continue the public hearing on the allocation of CDBG funds, and request that staff consider other projects to allocate the, funding; one being Interfaith Outreach, and to remove Item #11 from the agenda which would adopt a resolution allocating funding for a parks and open space master plan development. Ayes 4, nays 0. 2 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD MARCH 9, 1992 CDBG FUNDING — CONT. Kiki Sonnen, Director of Westonka Community Action and LaDean McWilliams, Representative to West Hennepin Community Services were present. Sonnen noted when she sent the request for $1,000 she did not have a break down of persons served by community, but it was now available. The request was based on past contributions,,but noted an increase in services to residents of Orono. Callahan noted the intention of the motion was not to turn down the requests but rather allow staff to review additional needs for funding by such organizations. Jabbour requested to know exactly what was spent on each of the programs, and how the $1,000 request was figured out. Sonnen stated that HUD looks at all the money from Hennepin County to make sure that 15% is used for services and the remainder for other projects such as comprehensive planning for cities. Goetten questioned the 15% limit to be spent on these services. Moorse noted the City could allocate more for these services, but someone else would-be required to spend less. Callahan suggested staff review the guidelines for allocation of funds and include a report for review at the next meeting. Moorse indicated that the cities had an understanding to only spend 15% as that is what the Federal government allows. Dan .Hessburg, Westonka Intervention, noted their budget is very limited at approximately $11,700, and they service surrounding communities. Westonka Intervention thought funding would be cut for the upcoming year and therefore did not request an additional amount. i ( #2) CONSENT AGENDA Jabbour added Item #5 to the consent agenda. Callahan removed Item #11 from.the agenda. It was moved by Jabbour, seconded by Goetten, to approve the Consent Agenda. Ayes 4, nays 0. Motions for all items adopted by consent agenda will be included in the minutes in their respective numerical order. i 3 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD MARCH 9, 1992 ( * #3) APPROVAL OF MINUTES It was moved by Jabbour, seconded by Goetten, to approve the minutes of the regular meeting of the Orono Council held on February 24, 1992. Ayes 4, nays 0. PARK COMMISSION COMMENTS Park Commission Chair Dick Flint explained he was there to discuss the usage of Bederwood Park by OBA for the 1992 season. He stated that Gary Larson, OBA, has addressed the Park Commission on this matter, and notice has been given to'surrounding neighbors,' and there were no negative comments. He stated the usage will continue the same as last 'year at Bederwood Park. He indicated the Commission has discussed future usage of school property by OBA. He noted the Commission voted 7 -0 to recommend usage of Bederwood Park by OBA for the 1992 season. Jabbour expressed approval of the plans shown to the Council for future fields-on the school property. Flint noted that the Hockey Association did not approve of the arena being moved westward, but they would continue to work on the issue. Jabbour noted that the approval of the usage of Bederwood Park should be formally on the agenda before the Council could vote on it. Callahan noted the =OBA and the,Hockey Association are private organizations, and felt the City should not be involved in the planning process for these groups. Fli °nt noted they are involved because of the planning aspect. He •explained that the Hockey Association will actually purchase the I and for the arena, but OBA w i I I • be us i ng the I and owned by the school under a joint powers agreement with the school and the City. `Callahan asked who'has. said this will be operated under a joint powers agreement with the City.' Flint noted they will need to determine another way if that is not amenable. Goetten noted• the City's obligation to help find areas for the youth in the area to play sports. 4 MINUTES OF THE REGULAR ORONO COUNCIL MEETING • HELD MARCH 9', 1992 PARK COMMISSION COMMENTS — CONT. Flint stated that OBA has indicated they will be requesting funding for the ball fields. Jabbour noted that at a recent gathering, a representative of Hennepin Parks indicated that perhaps Hennepin County Parks would purchase the developable property at the sewer plant site. Flint stated that the Park Commission intends to hold a public informational meeting for input on usage of this land. Mayor Peterson questioned Flint about the MS bikeathon and stated the Commission did not appear to have a problem with 1,000 bikers in the area. Flint agreed that it appeared to be a lot of bikers in Summit Park at one time, but the Commission determined it not to be a problem. Mayor Peterson asked if the route had changed as she was unaware that they would be using East Long Lake Road. Gerhardson noted that it was the recommendation of the Police Department not to use East Long Lake Road, but they reported to the Commission the desire to use Summit Park as a rest area and convinced the Commission that required safety measures must be provided. ( #4) #1457 ALAN CARLSON, 3140 WATERTOWN ROAD — REQUEST TO EXTEND APPROVAL Alan Carlson was present for this application. Moorse explained that this is a request to extend the deadline period for preliminary subdivision approval because of the probability of a southern bypass for Highway 12. The applicant is requesting the deadline be extended for one year. Moorse indicated the following issues of concern newly adopted shoreland regulations; and park dedication ordinance. The City Attorney.has opined that original park dedication ordinance would still apply for the application. Carlson noted the proposed 12 lots are in the southern portion of the property, and the southern bypass goes right though the property. He felt that a year would not resolve the issue. Goetten noted that the City is pushing MnDot to pick a preferred corridor, precisely because of situations like this one. 5 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD MARCH 9, 1992 - ZONING FILE #1457 — CONT. Mayor Peterson indicated that in the new scoping document, MnDot is suggesting a decision by January 1994. Jabbour reviewed that the City has reiterated to MnDot by that time the Councils may have changed, which would further delay the project in order to update any possible new Councils. Mayor Peterson suggested that the deadline be extended beyond the 12 month request. Barrett stated that the Statute discusses extension for only one year. Jabbour felt that the shoreland regulations would be a greater impact for the property. Mabusth noted there will be no problem with the newly adopted shoreland regulations with regards to this application. It was moved by Jabbour, seconded by Goetten, to approve the extension request for Application #1457 Alan Carlson, 3140 Watertown Road, and to direct staff to draft an appropriate resolution for action at the March 23rd meeting, and to determine that the former park dedication ordinance would still be valid for this subdivision. Ayes 4, nays 0. ( * #5) #1711 EDWIN & TRACEE GIBBS, 1135 LOMA LINDA AVENUE — VARIANCE — RESOLUTION #3086 It was moved by Jabbour, seconded by Goetten, to adopt Resolution #3086 approving Application #1711 for Edwin and Tracee Gibbs, 1135 Loma Linda Avenue, to allow construction of a detached garage in front of ,the front line of the principal residence. Ayes 4, nays 0. ( #6) #1.712 EDWARD BAKER, 3059 FARVIEW LANE — VARI4NCE — RESOLUTION #3087 Moorse, explained the request was originally for additional hardcover and setback variances to construct a deck and stairway, which was approved in October 1992. The applicant has adjusted the original plan that reduces the amount of hardcover and makes the walkway safer. a MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD MARCH 9, 1992 ZONING FILE #1712 — CONT. It was moved by Goetten, seconded by Jabbour, to adopt Resolution #3087 approving Application #1712 for Edward F. Baker, 3059 Farview Lane, for an amendment to the originally approved variances to construct a deck and stairway. Ayes 4, nays 0. ( #7) #1713 WHITNEY & BETTY MACMILLAN, 1560 FOX STREET — CONDITIONAL USE PERMIT — RESOLUTION #3088 Herb Baldwin was present to represent the applicants. Moorse explained this is an application for a conditional use permit to enable the relocation of a retention pond area on the property. He stated the pond'will still retain the same size and depth. Baldwin explained it really is a wet /dry meadow. It was moved by Cal lahar, seconded by Mayor Peterson, to adopt Resolution #3088 approving Application #1713 for Whitney and Betty MacM;iIan of 1560 Fox Street, to allow the relocation of a retention pond. Ayes 4, nays 0. ( #8) #1715 CITY OF ORONO, 2700 TOWN HALL ROAD — CONDITIONAL USE PERMIT — RESOLUTION #3089 Goetten stated she did not recall naming the frontage road Town Hall• Road, and suggested they consider other options. She suggested in honor of Les Kelley, they dedicate the road Kelley Memorial or something to that effect. She questioned additional costs involved because of the wetland areas. Ca I I ahan noted that i t appears to be enough work to dredge j ust one pond rather than three. Moorse explained that two ponds are already existing on the site, so only one will need to be dredged, which will cost money to do but can be offset by selling the black dirt. { It was moved by Jabbour, seconded by Mayor Peterson, to adopt Resolution #3089 for Application #1715 for the City of Orono, Frontage Road, approving a conditional use permit and variance for the construction of a three pond proposal. Ayes 4, nays 0. 7 MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD MARCH 9, 1992 ( *9) PLANNING COMMISSION REAPPOINTMENTS It was moved by Jabbour, seconded by Goetten, to appoint Charles Kelley, Maureen Bellows, Charles Schroeder and Edward Cohen to additional terms on the Planning Commission. Ayes 4, nays 0. ( #10) PLANNING COMMISSION APPOINTMENT Mayor Peterson noted that only one person can be appointed at this time, but encouraged future applications by the others who applied. It was moved by Goetten, seconded by Jabbour, to appoint Steve Peterson to the Planning Commission. Ayes 4, nays 0. MAYOR /COUNCIL REPORT A) Callahan suggested that a letter be sent offering the City's condolences regarding the death of Donna Roehl, City Clerk for Medina, to the City of Medina and her family. B) Jabbour mentioned a meeting with members of the Long Lake Council regarding the duplication of services of the cities and how those services could be consolidated. He noted that this Council seems receptive to the idea of seeking out adjacent municipalities to consolidate services to eliminate the duplication, and suggested Moorse review the issue. Goetten indicated that the Long Lake Council members commended the Police Department. C) Mayor Peterson noted that Orono will be one of the first participants of the two tiered hockey system, and on behalf of the Council wished the Orono hockey team success. ( * #11) YEAR XVIII CDBG FUNDING This issue was removed from the agenda. ( * #12) APPOINTMENT OF ELECTION JUDGES — PRESIDENTIAL PRIMARY — RESOLUTION #3090 It was moved by Jabbour, seconded by Goetten, to adopt Resolution #3090 appointing election judges for the Presidential Primary election to be held on April 7, 1992. Ayes 4, nays 0. T MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD MARCH 9, 1992 ( * #13) CORCORAN ASH ASPHALT ROAD PROJECT - RESOLUTION #3091 It was moved by Jabbour, seconded by Goetten, to adopt Resolution #3091 expressing the City's support of the ash asphalt road project. Ayes 4, nays 0. ( * #14) 1992 POLICE OFFICER CONTRACT SETTLEMENT It was moved by Jabbour, seconded by Goetten, to approve the 1992 Police Officer contract settlement, and to authorize the Mayor and City Administrator to sign the contract reflecting the items listed in the memo dated March 3, 1992 from City Administrator Moorse. Ayes 4, nays 0. ( * #15) TEMPORARY EMPLOYEES ORONO GOLF COURSE It was moved by Jabbour, seconded by Goetten, to authorize the employment of the temporary employees at their respect ive "positions and hourly rates at the Orono golf course for the 1992 golfing season, as follows: Employee Position Wage Beaty Stevens Counter helper $6.25 /hour Walter Mills Counter helper 5.50 /hour f Fred Abrahamson Counter helper 5.25 /hour Forest Jostrom Counter helper 5.25 /hour Doug Erickson Night watering 6.00 /hour Dan Oas Counter helper/ starter 5.75 /hour John Ross Counter helper 5.50 /hour Bill McIntyre Counter helper 5.25 /hour Jane Delaney Groundskeeper/ helper _ 5.25 /hour Ayes 4, nays 0. A ( * #16) RECOGNITION OF LESTER KELLEY - RESOLUTION,,,.° #3092 It was moved by Jabbour, seconded by Goetten,`to- adopt;- Resolution #3092 recognizing Lester Kelley as a Park Commission Member. `Ayes 4, nays 0. i ( * #17) PROCLAIM THE WEEK OF MARCH 8 -14 TO BE GIRL SCOUT WEEK - RESOLUTION #3093 It was moved by Jabbour, seconded by Goetten, to adopt Resolution #3093 proclaiming the week of March 8 -14, 1992 to be Girl Scout j Week. Ayes 4, nays 0. MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD MARCH 9, 1992 ( #17A) HIRING OF A POLICE OFFICER Mayor Peterson reiterated that this position has been authorized for hiring already. Moorse noted they have completed the interviewing process, and it is recommended that Council authorize hiring of Mr. McNichols. It was moved by Mayor Peterson, seconded by Jabbour, to authorize the hiring of David McNichols as a full -time police officer as of March 16, 1992 at an hourly rate of $13.85. Ayes 4, nays 0. CITY ATTORNEY'S REPORT Callahan suggested Council adjourn to Executive Session to discuss possible litigation. ( * #18) LICENSES There were no licenses. ( * #19) BILLS It was moved by Jabbour, seconded by Goetten, to approve payment of the All Funds Account. Ayes 4, nays 0. ADJOURNMENT It was moved by Jabbour, seconded by Goetten, to adjourn the regular Council meeting at 8:20 p.m. Ayes 4, nays 0. AT ST: orottIy al I in,.,City Cler Barbara A. Peterson, Mayor 10