HomeMy WebLinkAbout11-22-1993 HRA Meeting Minutes0
MINUTES OF THE HRA MEETING
HELD NOVEMBER 22, 1993
ROLL
The HRA met on the above date with the following members present: Chair Gabriel Jabbour,
Edward Callahan, J. Diann Goetten, Charles Kelley and JoEllen Hurr. The following
represented City staff: City Administrator Ron Moorse and Recorder Lin Vee. Chair Jabbour
called the meeting to order at 7:17 p.m.
( #1) APPROVAL OF MINUTES
It was moved by Callahan, seconded by Goetten, to approve the minutes of the September 13,
1993 HRA meeting. Ayes 5, nays 0.
( #2) CHANGE ORDERS TO CLOSE OUT SUB - CONTRACTS
Jabbour met with City Administrator Ron Moorse, Finance Director Tom Kuehn, and John
Davies, Construction Manager of Kraus- Anderson on November 19, 1993 to review change
orders and final payments. The City Administrator prepared a memo, dated November 19,
1993, outlining three areas of change orders:
1) Decisions made early in the construction process;
2) Additional costs or credits based on adding work; and
. 3) Pending issues for three sub - contracts.
Jabbour stated that when original bids came in over budget, the choices were to reject all bids
or choose the low bidder with the understanding there would be amendments and modifications
to the plan. Since changes were made to the plans, change orders resulted. Most of these
changes have been acted on over the last year but felt formal action to adopt all changes should
be done.
Hurr questioned the amount remaining to Midland Nursery. Moorse stated approximately
$10,000 has been withheld to complete landscaping issues. Gerhardson confirmed that $10,000
was an appropriate amount and noted that some drainage problems and dead plantings have been
replaced in the last week.
Jabbour explained there was a cement slab in the Police Department that needs to be replaced
as it has developed cracks. He also commented that J & F Construction presented a bill for
$5,000 for correcting footings on salt building that was not originally proposed. The architect
felt this was part of the design process and J & F Construction should have known how to work
with this.
A motion was made by Goetten, seconded by Kelley, to adopt the change orders as presented
in the memo from City Administrator Ron Moorse, dated November 19, 1993. Ayes 5, nays
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MINUTES OF THE HRA MEETING
HELD NOVEMBER 22, 1993
( 0) PAYMENT REQUEST #17
Moorse explained that this application for payment basically closes out the project and leaves
about $16,000 to pay on the whole project.
A motion was made by Callahan, seconded by Kelley, to approve City Hall and Public Works
Buildings Architect's Application and Certificate for Payment No. 17 in the amount of
$182,930.57 as presented. Ayes 5, nays 0.
Mayor Callahan suggested a vote of thanks be given to Jabbour for his time and effort in
working with the facilities project and remaining within $1,000 of the budget. Jabbour thanked
the Council for their support and felt the citizens of Orono should be pleased with the project
being completed so close to the budget.
ADJOURNMENT
It was moved by Goetten, seconded by Kelley, to adjourn the meeting at 7:27 p.m. Ayes 5,
nays 0.
ATTEST:
Dorothy M. Hallin, City Clerk
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Gabriel Jabbour, Chair