HomeMy WebLinkAbout06-28-1993 HRA Meeting Minutes MINUTES OF THE HRA MEETING
HELD JUNE 28 , 1993
ROLL
The HRA met on the above date with the Tollowing me�bers present :
Chair Gabriel Jabbour , Charles Kelley , Edward Caliahan , J . Diann
Goetten and JoEllen Hurr . The foilowing reoresented the City staff :
City Administrator Ron Moorse , Public Works Director John
Gerhardsor , and Recorder Teri Naao . Cha � r Jabbour �alleC the
meeting to order a� 7 : 15 P . M .
( #1 ) APPROVAL OF MINUTES
It was moved by Goetten , seconaeb by Cal ! anan , to aQprove the
minutes of the May 24 , 1993 HRA meeting . Ayes 5 , nays 0 .
(#2 ) PAYMENT REQUEST #3 - FINAL A. U .S. COMMUNICATIONS, INC.
Moorse explained this is the final paymen` , inciuding tne retainage
amount , for voice and data cabling . Everything nas �een installed
and tested according to specifications .
It was moved by Cailahan , seconded by Gcetten , ro approve Final
Payment Request #3 for A . U . S . Cemmunica� icns , Inc . , in the amount
of $1 , 647 . 00 . Ayes 5 , nays 0 .
(#3 ) PAYMENT REQUEST #1 - INTEGRATED COMMUNICATIONS, INC.
Moorse reported this payment reflects the cost for moving and
expansion of the tefephone system.
Jabbour questioned whether the amount is to be paid by internai
levy .
Moorse noted the Fortion for the Police Department will be paid
from the General Fund , the majority of the cost is paid by the
Building Fund .
It was moved by Callahan , seconded by Kelley , to approve Payment
Request #1 to Integrated Communications , Inc . in the amount of
$7 , 763 . 76 . Ayes 5 , nays 0 .
(#4) CITY FACILITIES CHANGE ORDER
Moorse explained all items have been included in the budget updates
under "pending" . The majority of the i �ems were included in the
original plans , but during the bidding process were overlooked .
Hurr noted she has a difficuit time with the wording "missed
items" , and stated that is what the City hired the architect and
construction manager for . She stated it appears whenever a mistake
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MINUTES OF THE HRA MEETING
HELD JUNE 28, 1993
is made , the C-ity is responsible .
Jabbour expressed frustration over items that were ordered
incorrectiy .
Moorse noted the items that were missed in -the process would stili
be the responsibility of the City , whether at tne beginning or now .
Jabbour felt there were items tnat the Council was not made aware
of that were installed , such as tne lock change .
It was moved by Jabbour , seconded by Hurr , tc cirect staff to
remove all the changed locks and return for full credit .
Goetten asked staff for a reasonabie explanation of the cnange .
Moorse suggested they reconstruct the chronology of events leading
to the change .
Ke I i ey referred to a memo f rom Cecember 1 992 I i st i ng 26 � tems wn i ch
had not been funded for at the time .
Moorse noted the majority of those items have been provided at no
cost . He said the signage has not yet been reviewed by Council and
they will need to approve expenditure of additional money for such .
Ke � ley requested a status report on the 26 items .
Hurr suggested the architect and construction manager appear before
the Board to review the changes . -
Jabbour noted it is difficult to determine if the changes are due
to design change or building flaws . He said he would like to put
an end to the issue , and added there will be no more approvai of
additiona � items without going through the process . He withdrew his
motion and suggested they meet with the architect to ctarify the
issues .
Callahan felt the solution was through negotiations with the
architect , and suggested they approve the change orders and review
further at their next work session .
Hurr withdrew her second to the motion . She felt if the suppliers
were paid , the City would lose leverage with the architect .
It was moved by Jabbour , seconded by Callahan , to approve the
following amounts in change orders :
Allied Mechanical Change Order #3 $2 , 701 .00
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MINUTES OF THE HRA MEETING
HELD JUNE 28, 1993
LaForce Change Order #3 2 , 070 .00
Mid-West Asphalt Change Order #1 20 , 457 . 50
Mannstedt & Sons Change Order #3 3 , 106 .00
Gephardt Electric Change Order #3 Balance o , 177 . 00
and directed staff to report back to the Board at the next meeting
on items that were ordered in duplicate . Ayes 4 , nays 1 . Hurr voted
nay . ,
Jabbour adjourned tne meeting aT 7 : 45 p .m. to the regular Council
meeting and reopened the meeting at 11 : u5 p . m.
(#5 ) REVIEW OF LANDSCAPE PLAN
Moorse explained this is a request ror direction on the plantings
for the berm at the entrance .
Hurr felt they should cover the berm w � th grass as prairie grass
would be more difficult to maintain .
Goetten expressed regret that `ne Boara was not asked to review
the landscape plan in front o` �ne build ; na as they were in charge
of approval of such , and added a: this point she did not care what
they planted on the berm.
Kelley questioned the plantings along the Public Works building and
asked if additional money has been budgeted for maintenance as it
is important to maintain the appearance on the outside .
Moorse stated that would be inciuded in the 1994 budget .
AIl members agreed the berm snould be seeded witn mowabie grass .
ADJOURNMENT
It was moved by Callahan , seconded by Keiley , to adjourn the
meeting at 11 : 15 Ayes 5 , nays 0 . - �
�_� .` \\ \
Gabriel Jabbour , Chair
AT ST:
Do othy . ailin , City Clerk
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