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Home My WebLink About11-05-2018 Park Commission PacketAGENDA City of Orono Park Commission Meeting for Monday, November 5th, 2018, 6:30 PM Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Audience Members: Please sign in for the public record if you wish to address the Park Commission. The sign in sheet is in the lobby. The Park Commission is an advisory body to the City Council. If action is taken on any items on this agenda, it will be scheduled for an upcoming City Council meeting. AGENDA. CALL TO ORDER. APPROVAL OF MINUTES. 1. September 4th, 2018 Park Commission Meeting Minutes PUBLIC COMMENT. STAFF REPORTS. 2. Public Works Parks Update 3. Park Fee Schedule for 2019 4. Crystal Bay Park Ice Rink SPECIAL COMMITTEE REPORTS. 5. East Long Lake Trail Master Plan Concept Approval 6. Bederwood Park Planning and Grant Update CHAIR & COMMISSIONER’S REPORT. 7. Commissioner’s Updates ADJOURNMENT. MINUTES OF THE ORONO PARK COMMISSION MEETING Tuesday, September 4, 2018 6:30 o’clock p.m. _____________________________________________________________________________________ Page 1 of 6 ROLL CALL The Orono Park Commission met on the above-mentioned date with the following members present: Chair Rick Meyers, Commissioners Rick Carter, Beth Davis, Bryce Johnson, and Julie Ruegemer. Representing Staff were Public Works Director/City Engineer Adam Edwards and Recorder Jackie Young. Mayor Dennis Walsh and Council Member Victoria Seals were present. Commissioner Natalie Williams arrived at 6:35 p.m. Chair Meyers called the meeting to order at 6:30 p.m., followed by the Pledge of Allegiance. APPROVAL OF MINUTES 1. JULY 2, 2018, PARK COMMISSION MEETING MINUTES Carter moved, Johnson seconded, to approve the minutes of the July 2, 2018, Park Commission meeting as submitted. VOTE: Ayes 5, Nays 0. PUBLIC COMMENT None STAFF REPORTS 2. PUBLIC WORKS PARKS UPDATE – ADAM EDWARDS Edwards provided the following Public Works update: • The Willow Trail rehab was completed • Mowing, trail maintenance and sign replacements have been completed at Big Island • Deck installation and irrigation repairs were made at the Orono Golf Course • Brush removal was completed at Saga Hills • Trail upgrades were made at Lurton Off-Leash Park • Aquatic weed removal, beach cleaning and repair of buoy was completed at the city-owned beaches • Drainage repairs were made at Navarre Playground • The Park Lane access and Loma Linda access points were repaired • New basketball backboards were installed at Crystal Bay Park Pending work includes the following: • Installation of motor vehicle access barriers • Cart parking and fest tent area at the golf course • Installation of signs, sitting boulder tree removal and mowing of trails at Saga Hills • Removal of old wooden benches and new basketball backboards at Hackberry and Crystal Bay • Repair of vandalism at Carman and Casco accesses • Tree trimming and removal of old bench at Highwood MINUTES OF THE ORONO PARK COMMISSION MEETING Tuesday, September 4, 2018 6:30 o’clock p.m. _____________________________________________________________________________________ Page 2 of 6 3. 2019 BUDGET AND CAPITAL IMPROVEMENT PLAN PROPOSALS Edwards reviewed the draft 2019 Parks Operating Budget and Capital Improvement Plan. The Park Operating Budget is for the routine maintenance and minor improvements at city-owned parks. The current operating budget as presented represents a 26 percent increase and the golf course operating budget as presents represents a 23 percent increase. A large majority of the increases reflects an error that has been corrected from last year’s budget. As it relates to the Parks Operating Budget, Edwards indicated he moved some items around in the budget to see whether the seasonal employee could be employed for a longer period of time. Johnson asked what the Park Commission would gain and/or lose from the changes. Edwards stated the benefit would be that the seasonal employee would be around longer to perform work but the Park Commission would lose around $5,000 for some miscellaneous improvements, such as a park bench. Edwards noted he gathered input from the City Council, the Park Commission and residents that indicated they would like additional attention paid to the parks, which was the reason for the changes. Meyer asked if the City has someone who is in charge of checking on the parks every day. Edwards indicated they do not and that they attempt to check on the parks once a week. Johnson noted all of the money set aside for the 2018 initiatives has not been spent and asked whether that money could be rolled over into 2019. Edwards stated generally the money from the General Fund is rolled over as a lump sum and not as individual line items and that any money left over in 2018 could be rolled over into 2019 at the discretion of the City Council. Johnson asked whether the Park Commission has spent $5,000 of the $15,000. Edwards indicated that is correct. Johnson asked whether the Park Commission can still spend that money. Edwards stated they can, and as they get to the end of each fiscal year, Staff makes some recommendations on what can be purchased with the money. Johnson suggested the Park Commissioners come to the next meeting with some suggestions for items that could be purchased. Mayor Walsh stated if the Park Commission has money left over at the end of the year, he would encourage them to just make a note to the City Council to let them know that the Park Commission would like to carry the extra money over to the next year rather than making any rushed decisions on spending the money. Edwards noted the City Council will do a preliminary approval this month on the overall budget and the final budget approval will be in December. MINUTES OF THE ORONO PARK COMMISSION MEETING Tuesday, September 4, 2018 6:30 o’clock p.m. _____________________________________________________________________________________ Page 3 of 6 The Park Commission took no formal action on this item. SPECIAL COMMITTEE REPORTS 4. AUGUST WORK SESSION SITE VISIT TO BIG ISLAND SUMMARY – RICK CARTER/RICK MEYERS Carter reported a number of members of the Park Commission recently toured Big Island. The visitor center looks good since the exterior has been painted and the interior cleaned up. Commissioner Johnson will be assisting with drafting some language for the historical and interpretive signs to be located inside the visitor center. Meyers noted they also looked at the fish house, which could use some repairs. Carter stated the master plan contemplates moving it to one of the concrete pads. Meyers stated he has heard that the City is possibly getting some funds for an archeological project. Carter stated to his understanding that is true. Council Member Seals reported the City received a grant for $9,995 to conduct an archeological survey on Big Island. The City has already reached out to the Maritime association to be placed on their schedule for either this fall or next spring. Seals commented this is just another great example of all the resources that are available. Carter stated he was out at the Island this weekend and that the trails were nicely mowed and weed whipped. Carter commented he has noticed more people are using the park and that a lot of the traffic comes from the beach. Meyers noted the Commons in Excelsior are going to be undergoing renovations and that perhaps they could be asked to have some type of service going back and forth from the Commons to Big Island so people who do not have access of a boat could utilize it. Edwards reported he and the city’s landscape architect met with Three Rivers recently regarding the Big Island Legacy Fund. While Three Rivers was not interested in contributing to the Legacy Fund, they will be contributing funding towards the East Long Lake trail project. In addition, Staff is looking at applying for a DNR grant for Big Island which could be used to help develop the trails. That grant application is due in March. 5. BEDERWOOD PARK PLANNING AND GRANT UPDATE – NATALIE WILLIAMS Williams reported she and Brian Roath have been meeting with the various potential partners over the past six weeks to get their input on what other needs there may be for Bederwood as well as possible financial assistance they might be able to provide. The grant application is due November 5. Meyers recommended a letter of approval be obtained from each partner to include with the grant application. MINUTES OF THE ORONO PARK COMMISSION MEETING Tuesday, September 4, 2018 6:30 o’clock p.m. _____________________________________________________________________________________ Page 4 of 6 Williams stated they do have a draft of what the project would look like but that they are also looking to see whether any of the potential partners would be willing to contribute some money towards improvements at Bederwood. The meetings have been designed to educate the potential partners on the proposal and to get some excitement going for the project. Edwards noted as it relates to grant scoring, partnerships comprise 20 points out of 100 and that they look for financial support or whether the partners are willing to enter into a joint powers agreement. The other major category is community support, which comprises 30 points, and is a nonmonetary commitment to the project. Williams stated an example of financial support would be with the Orono Baseball Association where they could perhaps put money towards the batting cage or perhaps help maintain it. Williams stated if someone expresses an interest in maintaining something, they pursue that with the group. Meyers commented the score board is not in the best shape and that the Lions could perhaps be approached to see whether they would be willing to help repair the sign. Edwards indicated Staff has the landscape architect working on the plan and Bolton and Menk are putting together the necessary paperwork. Meyers asked when a new application can be submitted if they are not successful with the grant application in November. Edwards indicated it would not be until the following November. Meyers stated his next question would be whether the City goes ahead with the project even if they do not get the grant. Edwards stated the Capital Improvement Plan contains a cost for the Bederwood improvements, which is approximately half of the anticipated costs of the projected improvements. Edwards noted most of the grants have a matching fund component, and if the City is not successful in getting the grant, another option would be to downsize the project. Williams noted it typically takes about a month to hear back. Edwards stated they can apply for an equipment grant in March from Hennepin County but that is limited to $10,000. Williams stated a true partnership under the grant criteria consists of active partners that are involved in contributing funds or a formal agreement to manage and maintain the park. CHAIR AND COMMISSIONERS’ REPORTS 6. COMMISSIONERS’ UPDATES Eagle Scout/Girl Scout Projects MINUTES OF THE ORONO PARK COMMISSION MEETING Tuesday, September 4, 2018 6:30 o’clock p.m. _____________________________________________________________________________________ Page 5 of 6 Meyers asked whether it would be a good idea to get all the Boy Scouts and Girl Scouts that have done projects together before the City Council for recognition. Edwards stated it could be part of the November Park Commission meeting and that they could invite the City Council to attend. Meyers stated photographs could be taken and given to the various local newspapers. Johnson agreed that getting the Boy Scouts and Girls Scouts together for recognition is a good idea. Saga Hill Johnson displayed a number of pictures of Boy Scout Gavin Miller completing the walkway near the entrance of Saga Hill. Johnson stated it is his understanding they will be installing either a ramp or steps on either end of the walkway. Johnson stated there was also a field of daisies in the park, which looked great, and that they need the company to come back and monitor it for weeds each year. Johnson displayed a picture of the garden court entrance. Johnson commented the entrance looks much more welcoming than it has in the past. Highwood Johnson displayed a picture of Highwood. Johnson stated as he came around the corner, there was a bench located there, and that he did not realize it was going to be pulled. Johnson stated in his view there should be a bench there and that they could probably use one or two more wooden walkways. Beth Davis asked whether people are allowed to ride mountain bikes on the trails. Edwards stated the only park he is aware of where it is prohibited is on Big Island. Lurton Park Meyers reported he and Commissioner Johnson replanted some items since they did not make it given the high temperatures. Meyers stated if another part-time person can be hired to do the weeding and watering and other necessary maintenance items, that would be great. If that is not possible, perhaps Norlings could take over maintenance of that area. Edwards noted Norlings currently maintains Navarre, City Hall and Livingston Park in the spring and fall. Johnson stated Lurton Park needs some professional attention given the number of people that visit that park. Edwards indicated the City has a standing contract for Lurton Park with Prairie Restorations to maintain the prairie, perform annual maintenance of the prairie, and then annually treat the woods for buckthorn and invasive species. MINUTES OF THE ORONO PARK COMMISSION MEETING Tuesday, September 4, 2018 6:30 o’clock p.m. _____________________________________________________________________________________ Page 6 of 6 Meyers commented he would like to also see the areas around the trees and signs weed whipped. In addition, some of the trees have offshoots coming out of them that should be trimmed off. Mayor Walsh stated now that all these improvements have been done, the City wants to make sure the parks are maintained on a regular basis and that he would recommend the Park Commission work with Staff to compile a list of all the weekly and monthly things that need to be done at each park during the summer. Walsh stated that would be a nice checklist that would be available moving forward. Meyers stated they could perhaps get together with Jason to get that accomplished. Meyers stated he would like to keep improving Lurton Park every year so the people buying the permits can see the park being enhanced. Meyers stated he would like to erect a bathroom at some point. Johnson stated the suggestion by the Mayor is a good one, and that one of the duties of the commissioner assigned to an individual park should be to compile a list of tasks over the winter, which can then be given to the new commissioners. Casco Park Meyers asked whether the wild flowers ever got planted at Casco Park. Ruegemer indicated they did not but that she hopes it will get done this fall. Hackberry Edwards stated once they are done with Bederwood, the Park Commission talked about putting together a master plan for Hackberry. Edwards stated some significant changes will need to be made to fix the drainage issue at that park. Miscellaneous Ruegemer noted the East Long Lake Trail Committee will be meeting mid-September. Meyers stated at the next work session they can discuss East Long Lake Road and plans for an outhouse at Lurton Park. ADJOURNMENT Johnson moved, Carter seconded, to adjourn the Orono Park Commission meeting at 7:23 p.m. VOTE: Ayes 6, Nays 0. ATTEST: ___________________________________ Rick Meyers, Chair PARK COMMISSION AGENDA ITEM Prepared By: Reviewed By: Approved By: Item No.: 3 Date: November 5th, 2018 Item Description: Parks Fee Schedule Presenter: Adam T. Edwards, P.E. Dir, Public Works/City Engineer Agenda Section: Staff Report 1.Purpose. The purpose of this item is for Commission review and endorsement for the Parks related portions of the Fee Schedule for 2019. 2.Summary. Each year the City Council sets the fees for city services. Exhibit A is an excerpt of the proposed Fee Schedule for 2019 showing park related items. The document shows the 2018 Fee and proposed Fees for 2019. 3.Changes for 2018. a.Golf course Season Passes. Senior Passes are proposed to be increased to $400. The area average rate for a senior season pass for public courses is $500. b. Golf Course Cart Rentals. Rental Rates are proposed to increase to $18. The area average cart rate is $18. COMMISION ACTION REQUESTED The Park Commission should review and provide any comments on the proposed Fee Schedule. Exhibits A. Draft Park Fee Schedule GOLF COURSE FEES - Effective Date: 2018 Season Remarks MONDAY THRU SUNDAY RATES Individual (Regular)$18.00 18.00$ Juniors (12 -18 years old)$12.00 12.00$ Seniors (60 years or older)$15.00 15.00$ Second Round $9.00 9.00$ Children under 12 golf free with an adult SEASON PASS RATES (Unlimited Play)Base Resident Base Resident Individual Season Pass $500.00 $435.00 500.00$ 435.00$ Junior Season Pass (12 - 18 years old)$300.00 $260.00 300.00$ 260.00$ Senior Season Pass (60 years or older)$383.00 $330.00 400.00$ 330.00$ Raised Senior non resident Family Season Pass $590.00 $574.00 590.00$ 575.00$ (Entire Family*) GOLF CART RENTAL RATES Motorized Cart Rental/Per Round $16.50 18.00$ Increased cart fees. Pull Carts/Per Round $3.00 3.00$ Golf Clubs/Per Round $3.00 3.00$ FALL RATES (Begins 1st Monday of October) $12.00 $12.00 $5.00 $5.00 $8.00 $8.00 $8.00 $8.00 CONCESSION RATES As Posted Resident $25.00 $25.00 Non-Resident $40.00 $40.00 Passes will go on sale for the following year on Nov 1st. Passes to be prorated at 50% on August 1st. CANOE RACK RENTAL (Summit Beach)$40.00/slip $40.00/slip Resident (Individual, business or group)$15.00 $15.00 Non-Resident (Individual, business or group)$25.00 $25.00 LURTON PARK PASSES PARK FACILITY USE PERMIT(Sports fields at Bederwood and Hackberry) 2018 Fee Proposed 2019 Fee Exhibit F Park Fees * Family meaning: Immediate family living in the same household. Children must be 18 years old or younger. 1st Nine Holes Fall 2nd Nine Holes Fall Junior Fall (18 years or younger) Senior Fall (60 years or older) PARK COMMISSION AGENDA ITEM Prepared By: Reviewed By: Approved By: Item No.: 4 Date: November 5th, 2018 Item Description: Crystal Bay Park Ice Rink Presenter: Adam T. Edwards, P.E. Dir, Public Works/City Engineer Agenda Section: Staff Report 1. Purpose. The purpose of this item is to inform the Commission of some recent Council guidance for the construction of an ice rink at Crystal Bay Park. 2. Summary. At the October 22nd Council Work Session the City Council provided guidance for the installation of an ice rink at Crystal Bay Park. Council intent was for an ice rink to be installed in time for the 2018-19 winter season. The Council also indicated a desire to see additional improvements made to the rink for the following winter to include lighting. Due to the time constraints with completing an ice rink before the winter freeze, staff initiated elements of the plan that fall below the staff approval threshold and will be taking the other improvements/ rest of the plan to the Council for approval later in November. 3. Ice Rink Plan. Below is a cost estimate and layout for the Ice Rink. Items 1-6 are proposed for 2018 and items 7-13 for 2019. Items 1 and 2 are underway. 4. Other Impacts. Based on the guidance Staff adjusted the Parks CIP to reflect projects at Crystal Bay Park and Casco Point Ice Rink for 2019 for ice rink improvements and the addition of an ice surfacing piece of equipment to maintain the ice sheets. 5. Funding. The project and equipment will be funded from the Parks Fund and the maintenance of the ice rinks form the Parks Operating Budget. COMMISION ACTION REQUESTED The Park Commission should review and provide any comments for the Ice Rink Concept. #Decorations Units Quantitiy Unit Cost Total Cost 1 44x88 Ice rink Kit (Boards, Liner, brackets)ea 1 4,500.00$ $4,500 2 Site Preperation ea 1 1,655.00$ $1,655 3 Reestablish well ea 1 5,000.00$ $5,000 4 Electical instalation (GFI Circuit, Conduit, Wetherproff box, recepticals, timer Labor) ea 1 2,000.00$ $2,000 5 Water delivered by Fire Department gal 14481 0.03$ $362 6 Zamboni 100/200 ea 1 10,000.00$ $10,000 7 Posts for lights, heavy duty 15' aluminum ea 6 625.00$ $3,750 8 Area/ Flood Lights, LED ea 6 200.00$ $1,200 9 Foundations for Light posts, Concrete ea 6 200.00$ $1,200 10 Sting Lights, Edison Bulbs 24ft ea 13 60.00$ $780 11 PW Labor and equipent cost (1x maintenace worker + tractor) hr 62 64.70$ $4,011 12 walk way for walkign ot rink in skates ea 1 200.00$ $200 13 Bench ea 1 600 $600 $35,258 20 1 8 20 1 9 PARK COMMISSION AGENDA ITEM Prepared By: Reviewed By: Approved By: Item No.: 5 Date: November 5h, 2018 Item Description: East Long Lake Trail Presenter: Adam T. Edwards, P.E. Dir, Public Works/City Engineer Agenda Section: Special Committee Reports 1. Purpose. The purpose of this item is for Commission endorsement of the East Long Lake Trail Concept Plan. 2. Background. At the May 29th, 2018 meeting, the City Council directed staff and the Parks Commission to develop a plan for the conversion of northern section East Long Lake Road to a trail. At the July 2nd Parks Commission meeting, the commission established a special committee to develop a plan. Bolton and Menk was selected by the city to provide landscape architect planning consultation for the project. That committee, city staff and our consultant have held several meeting and developed a concept plan for the trial. 3. Scope of Work. The project would convert the existing roadway to a bike trail. This will include the removal of the existing asphalt, stabilizing the lakeshore where required, construction of a 10ft wide multipurpose trail and adding some amenities such as benches, rock fishing points, a dock, and interpretive signage. See Exhibit A for the concept layout. 4. Coordination to Date. To date the committee has met twice to review the draft plan, Staff has coordinated with Three Rivers Park District, Hennepin County, Minnehaha Creek Watershed District and MN DNR. There are two key partnering opportunities with this project: one; since the project is located on a designated regional route regional funding is available and two; the 900 Old Long Lake parcel that abuts the project area is due to be included in the Woodrill SNA by 2020 providing possible collaboration opportunities with the MN DNR. 5. Public Comment. The plan was posted on the city website for public comment in October with a mailing sent to those property owners in the vicinity of the project. A listing of comments received is at Exhibit C. The general comments are supportive and encourage the City to maintain / restore as many natural aspects of the corridor as possible. The majority of the specific comments are items that the project is already incorporating or should be considered during detailed design work. Several Spring Hill road residents did provided concerns about parking on the north end of the trail. The plan current envision 1-2 spots with in the exiting foot print. 6. Cost And Funding. The probable cost based on the concept layout is $347K. See Exhibit B. The intent is to fund a significant portion of the project with grants. The concept plan, once approved will be used for the solicitation of those grants. The portions of the cost borne by the city will be funded by the City’s Stormwater Fund and Park Funds. The City will be applying for the Hennepin County Trail Grant, the DNRs Local Trails Connection Program, and have requested inclusion on the Three Rivers Parks District CIP for 2020. 7. Way Forward. Once approved the concept plan will be used to seek grants, funding and secure partnerships with other agencies. Once funding is secured then we will complete detailed design with a goal of constructing in 2020. 2 Timeline. November 5th, 2018 Park Commission approval of concept plan November 26th,2018 City Council approval of concept plan 2019 Seek grants and funding 2019 Design and engineering 2020 Construct COMMISION ACTION REQUESTED The Park Commission review, provide and endorse the concept plan for the East long Lake Trail. Exhibits A.Concept Plan layout B.Estimate of Probable Cost C.Public comments P R I V AT E LY OWNED SHOR E L I N E P R I V A T E L Y O W N E D S H O R E L I N E ORONO, MN EAST LONG LAKE ROAD PRELIMINARY DESIGN CONCEPT Long Lake DRAFT 10/04/2018 ProPosed Canoe LaunCh ImProvements • EnhancEd canoE Launch • accEss Point • shorELinE EnhancEmEnts • WatEr accEss stonE stairs north traILhead LoCatIon • off-strEEt Parking • informationaL kiosk • BikE faciLitiEs summIt Park BeaCh ImProvements • imProvE rEstroom faciLity • Picnic taBLEs/BEnchEs • hammocking oLd Long Lake road sPrIng hILL road W ayz a t a BLvd. end of vehICuLar aCCess • imProvEd vEhicuLar circuLation/ intEgratE With Long LakE BEach Parking Lot imProvEmEnts • informationaL kiosk • BEnch/Picnic Location • BoLLards/BouLdErs PedestrIan PIt-stoP #1 • Picnic taBLEs/BEnchEs • stonE accEss stairs to WatEr LEvEL fishing LEdgE PedestrIan PIt-stoP #2 • Picnic taBLEs/BEnchEs • hammocking Box CuLvert tyPICaL muLtI-use traIL seCtIon PedestrIan PIt-stoP #3 • Picnic taBLEs/BEnchEs • fishing stonE accEss shared use traIL • 10’ WidE PavEd traiL (tyP.) roadWay ImProvements (2019) ConneCt to LuCe LIne state traIL (1/2 mILe) Canoe LaunCh ImProvements concEPt skEtch Water aCCess concEPt skEtch raIn garden (tyP.) • 5’ WidE, aLong sELEct sEctions of traiL r.o.W. PrIvate drIveWay aCCess for adjaCent resIdenCe R. O . W . N. W . L . C LE A R Z ON E C LE A R Z ON E MULTI-USE TRAIL (BITUMINOUS) 2’-0”SHORELINE WIDTH VARIES 2’-0”10’-0”5’-0”VARIES MATCH EXISTING SLOPE CONDITIONS OUTSIDE EAST LONG LAKE R.O.W.RAIN GARDENS @ SELECT LOCATIONS REINFORCED BANK STRATEGICALLYPLACED RIP-RAP LIVE STAKES AT SELECTLOCATIONS ALONG BANK EXISTING OVERSTORY TREES OP I N I O N O F P R O B A B L E C O S T EA S T L O N G L A K E R O A D T O T R A I L P R O J E C T - M A S T E R P L A N C O N C E P T CI T Y O F O R O N O , M I N N E S O T A BM I P R O J E C T N O . C 1 3 . 1 1 6 9 1 4 9/ 1 2 / 2 0 1 8 IT E M AP P R O X . UN I T NO . BI D I T E M QU A N T I T Y UN I T PR I C E AM O U N T 1 MO B I L I Z A T I O N 1 LS $1 8 , 0 0 0 . 0 0 $1 8 , 0 0 0 . 0 0 2 CL E A R I N G A N D G R U B B I N G 1 LS $5 , 0 0 0 . 0 0 $5 , 0 0 0 . 0 0 3 BI T U M I N O U S P A V E M E N T R E M O V A L 6, 0 0 0 SY $1 2 . 0 0 $7 2 , 0 0 0 . 0 0 4 BO X C U L V E R T ( 1 2 ' X 6 ' ) 1 EA $6 0 , 0 0 0 . 0 0 $6 0 , 0 0 0 . 0 0 5 TR A I L H E A D P A R K I N G ( N O R T H E N D ) 1 LS $2 , 5 0 0 . 0 0 $2 , 5 0 0 . 0 0 6 10 ' W I D E B I T U M I N O U S T R A I L 3, 0 0 0 SY $2 2 . 0 0 $6 6 , 0 0 0 . 0 0 7 IN F O R M A T I O N A L K I O S K 2 LS $8 , 0 0 0 . 0 0 $1 6 , 0 0 0 . 0 0 8 ST O N E F I S H I N G P I E R 2 EA $2 , 0 0 0 . 0 0 $4 , 0 0 0 . 0 0 9 WO O D F I S H I N G P I E R / B O A R D W A L K 45 0 SF $6 0 . 0 0 $2 7 , 0 0 0 . 0 0 10 SH O R E L I N E S T A B I L I Z A T I O N 2, 2 0 0 SF $2 5 . 0 0 $5 5 , 0 0 0 . 0 0 11 CA N O E L A U N C H 1 LS $4 , 5 0 0 . 0 0 $4 , 5 0 0 . 0 0 12 RA I N G A R D E N S 80 0 SF $1 5 . 0 0 $1 2 , 0 0 0 . 0 0 13 IN T E R P R E T I V E S I G N A G E 3 EA $1 , 2 0 0 . 0 0 $3 , 6 0 0 . 0 0 14 BO U L D E R S 10 EA $6 0 0 . 0 0 $6 , 0 0 0 . 0 0 15 BE N C H 6 EA $2 , 0 0 0 . 0 0 $1 2 , 0 0 0 . 0 0 16 PI C N I C T A B L E 2 EA $3 , 5 0 0 . 0 0 $7 , 0 0 0 . 0 0 17 LA N D S C A P I N G 1 LS $2 0 , 0 0 0 . 0 0 $2 0 , 0 0 0 . 0 0 $3 9 0 , 6 0 0 . 0 0 $7 8 , 1 2 0 . 0 0 $4 6 8 , 7 2 0 . 0 0 CO N T I N G E N C Y ( 2 0 % ) PR E L I M I N A R Y T O T A L : SU B T O T A L CI T Y O F O R O N O C1 3 . 1 1 6 9 1 4 Bo l t o n M e n k , I n c . East Long Lake Trail Comments Committee Comments (September 19th, 2018) Date Sheet What Who Remarks/ Response 19 Sep 18 Preliminary Design concept, 5SEP18 Consider construction of a Playground in Summit Beach Jan Berg Could be included or done under a separate project as Playground grants are available. 19 Sep 18 Preliminary Design concept, 5SEP18 Consider Wood Duck Boxes UNK Good Follow on Project for a Scout or other volunteer group. 19 Sep 18 Preliminary Design concept, 5SEP18 Bird/ Nature watching platform. UNK Consider during detailed design. 19 Sep 18 Preliminary Design concept, 5SEP18 Jim Williams 345 Ferndale Rd N 952-564-0042 Public Comment Period Comments (October 3-26, 2018) Date Sheet What Who Remarks/ Response 12 Oct 18 Preliminary Design concept, 5OCT18 Can you do this without removing all the trees on the lakeshore? Please? Anonymous via Website Exiting plan/ concept is to maintain any healthy trees and vegetation and add additional trees and native vegetation to the area (ATE) 15 Oct 18 Preliminary Design concept, 5OCT18 I appreciate the conversion to park land. I would like to see an impermeable trial surface rather than asphalt. Perhaps something like the Luce line. I would like to see protection of the shoreline from people and animals. Signs indication that people are only allowed on the trail and special water access points. The hammocks seem like a cute idea but I have some concern about sanitation and appropriate use. Comfortable benches might be a better option I would like to see the trail restricted to non- motorized vehicles. Anonymous via Website Trail is on a regional route for TRPD and HC. Regional trail standard is 10ft wide paved. (ATE) Existing plan is to restrict the trail to non-motorized vehicles. Add appropriate signage and barricades (ATE) 23 Oct 18 Preliminary Design concept, 5OCT18 Here are some quick feedback points - • Because it’s such a unique opportunity to convert an orono/Long Lake lake-side road to a trail, be really vigilant about keeping the trail as natural and low-key as possible. • Trail and the trail heads should reflect natural treasure of Woodrill and the lake and remain very low-profile, i.e.. this isn’t a typical Luce Line or Dakota Trail section; East Long Lake Road is an incredibly short stretch of rare lakeside and SNA woodlands - very different from larger commuter,etc. trails. • No parking slots on Spring Hill Road side - only at Summit, where parking is ample. • Avoid having the Spring Hill “information kiosk” become out-of-scale, i.e. over- built relative to the special/rare quietness that East Long Lake and Woodrill offer: Don’t build an information kiosk or a “bike facility” at the “North Trailhead” location-> consolidate those services at Summit Park, only. Kiosk and bike services will be targets for vandals…keep it simple and only offer those on the south side/summit. • Consider how you will prevent motorcycles and motor bikes from getting through the barriers…. in past several times Ive been running on East Long Lake Rd, a motorcycle came thur and then just yesterday a motorbike rode thru…..is there a width or surface that would do that trick? Caroline Fullerton (1135 Spring Hill Road) Trail is on a regional route for TRPD and HC. Regional trail standard is 10ft wide paved. (ATE) City is currently coordinating with MNDNR for trail heads / access points to the SNA. (ATE) The plan current envision 1-2 spots with in the exiting foot print to provide parking without it spilling onto Spring Hill Road. Should parking along the road become an issue the city could consider imposing parking restrictions along the roadway. (ATE) Existing plan is to restrict the trail to non-motorized vehicles. Add appropriate signage and barricades (ATE) 24 Oct 18 Preliminary Design concept, 5OCT18 I think that when considering the abandonment and rehabilitation of the East Long Lake Road, we need look no further than a project on the west side of Long Lake for guidance. The bottom of this sign reads as follows: "Shoreline Habitat Restoration Project Cooperating partners in this project include the Minnehaha Creek Watershed District and the City of Long Lake. Additional funding provided by the Aquatic Plant Restoration Program, Division of Fish & Wildlife, MN Department of Natural Resources. Project initiated in 1999. For more information call 18886466367 or visit www.dnr.us." As the Orono City Council takes into consideration all of the neighborhood commentary, please consider forming a partnership along these same lines. East Long Lake Road presents a marvelous opportunity to girdle Long Lake on it's east and west borders with healthy restored lakeshore which would go a long way to improving water quality. I wonder if the LLWA could act as an agent to guide a partnership between the city of Orono, the MN DDDNR, Fish & Wildlife, MCWD to create positive change for the health of Long Lake? I personally volunteer to help with that work! Megan Dayton 1305 County Rd. 6, Orono, MN 612 201 7673 MCWD is a partner for the project but will only provide technical expertise and regulatory guidance. There are currently no shoreline restoration grants available through the MCWD. Currently exploring opportunities with MNDNR (ATE) 24 Oct 18 Preliminary Design concept, 5OCT18 Dear City Council Members/Adam Edwards - Thank you for soliciting input on East Long Lake Road. I'm thrilled you are spearheading this transition, and am excited about the opportunities to create a tasteful, educational, natural preserve walk in Orono that emphasizes the rural nature of Long Lake, and its surrounding watershed of creeks, cattails and nature. My comments are generally very positive about the direction you are headed, with a few ideas for consideration. I've broken out my input into three areas: (1) plantings/run off prevention and water quality issues, (2) educational signage, and (3) facilities. PLANTINGS/RUN OFF PREVENTION: Samantha Capen Muldoon 1801 West Farm Road Orono, MN 55356 scapen@hotm ail.com • I love that you are considering native plants in the form of Rain Gardens, to help filter water run-off and reduce nutrient offload in the vulnerable Long Lake. Please continue to emphasize native plantings and additional rain gardens when possible as a presence on the trail, ideally on BOTH sides of the trail. Long roots of native plants help filter run off and improve water quality, and provide a natural boundary to the lake, preventing erosion and increasing the water quality! Consider also the opportunity to involve Otten Bros., to get plantings (supporting our local retailers!), and also to provide landscaping advice and consultation for shady areas, where traditional rain gardens may not be feasible. Additional considerations/comments - • Please consider a permeable trail, to reduce run-off and increase the absorption of water and nutrients into land surrounding the lake, vs. in the lake. • Also very much appreciate the defined entry points to the lake (ie, the boulder canoe entry spot) vs. open entry all along the trail, both in terms of run-off mitigation, but also so that it reduces some of the heavy shoreline usage and the erosion that happens as a consequence, in such a vulnerable area. EDUCATIONAL SIGNAGE: • Please add additional, low footprint educational signage on the trail - topics could including calling out native plants, plant/tree/bird identification, mapping out the area (like at Lurton park), education on invasive species prevention (washing boats, etc.) and wetland/water quality issues. • Would appreciate signs detailing some of the background on native American presence in the area (the story behind the graveyard location is particularly interesting), and history /map of early settlers. Additional considerations/comments - • Love the entry signage, announcing the trail heads and the guidelines for usage. • Consider asking local businesses to "sponsor" sections of the trail to pay for the signage/cleanup. FACILITIES: • Please add trash cans to prevent litter, with specific stations to provide "poop" bags for dog walkers, and disposal sites for the animal waste. • Please de-emphasize lighting, and/or use primarily "down" lighting at night, to reduce light pollution around the lake. Additional considerations/comments - • Love the picnic tables and areas for recreational usage. Would love a shaded pergola, much like in Lurton Park. • Love the canoe launching area. • Consider installing or allowing the installation by neighbors and citizens of birdhouses, and bird nesting areas for birders and photographers to enjoy. • Consider writing the code to allow a future "little free library" along the trail, for children to enjoy, and/or future public artwork emphasizing nature/water and or/ our interactions with nature. • Please consider adding a "Biffy" or enclosed toilet facility for the public at one of the trail heads. If you do decide to add plumbing, please also consider a water fountain (for use in refilling water bottles). • Please consider adding a bike rack at the trail heads. Trail is on a regional route for TRPD and HC. Regional trail standard is 10ft wide paved. However this does represent a ~50% reduction in hardcover (ATE) Trash cans currently available next to parking lot. Could add a dog poop bag dispenser at or near the informational signs (ATE) Table pergolas at Lurton are there due to the lack of tree cover/ shade. Trail should have plenty of natural shade. (ATE) Biffy is already available at Southern end. (ATE) Can add city Standard Bike Racks to Summit beach. . (ATE) Thank you for your consideration. I think this is a great project as it stands, and am thrilled to support it! I know I have a lot of suggestions, so for the sake of prioritizing my personal concerns, I have added italics for the suggestions that I feel are easiest to implement and will still have a big effect on the trail experience. 26 Oct 18 Preliminary Design concept, 5OCT18 Thank you for requesting community input on the East Long Lake Road project. Long Lake Waters Association (LLWA) is excited about the project and Orono City Councils’ commitment to leverage the natural beauty of our area. Turning the existing road into a walking, biking, and nature trail is forward thinking and will positively impact the citizens of Orono and the local ecology now and in the future. We offer our support moving forward and would like to work with the city on aspects that might impact the lake and the wetlands in the Long Lake Creek Watershed and the enjoyment of the area by residents. Moving forward we would like to set up a meeting with Orono and we have a few concrete suggestions that we would like to offer based on the current plan. NATIVE PLANTS/PERMEABLE SURFACES FOR FILTRATION We encourage adding more landscape design elements that emphasize native plants, reduce erosion, and filter run-off whenever possible. The water quality in Long Lake Creek Watershed is a critical part of our local eco-system. Long Lake and the surrounding wetlands/woods flow directly into Lake Minnetonka via Tanager Lake/Browns Bay. Using native plants, and a permeable trail could help improve the poor (D rated, per MNPCA) water quality within the lake. EDUCATIONAL SIGNAGE The East Long Lake trail area could provide valuable educational opportunities for the community and local schools. We suggest signage about the natural landscape be included beyond the trailheads. More and more communities are building “nature’s classrooms” and it would be valuable to offer outdoor, science learning opportunities to our children and citizens. NATURAL ENVIRONMENTAL DESIGN We ask that the plan be evaluated in terms of providing a reduction in pollutant loading of the lake, including reduction of storm water flow into the lake, and protection of the shoreline from human or storm water erosion. We also recommend that every effort be made to prevent light pollution at night and to provide the necessary facilities to eliminate trash and pet waste from polluting the lake. PARTNERSHIPS We offer to partner with Orono on the project and other local businesses and service organizations to identify possible sponsors for sections of the trail to help with cleanup and maintenance, and potentially cost sharing. We suggest that Minnehaha Creek Watershed District (MCWD) be contacted to determine if they would offer to go beyond their role as a permitting and regulation body to provide their expertise in upfront planning with the goal of identifying ways to cost effectively go beyond the current plan for long term protection of the lake. Other valuable partners could be the Minnesota Department of Natural Resources (DNR SNA) and volunteer Master Water Stewards and Master Gardeners who live in the area. The Long Lake Waters Association Board http://longlake waters.org longlakewater s@gmail.com Incorporate into detailed design process. Native plantings is already pat of the concept. (ATE) Incorporate into detailed design process as we develop the details for the signage.. (ATE) Currently no plans to add and lighting to the project. Trach receptacles are available at he southern end. Dog waste bags could be added at info sign locations.. (ATE) MCWD is a partner for the project but will only provide technical expertise and regulatory guidance. There are currently no shoreline restoration grants available through the MCWD. Currently exploring opportunities with MNDNR Also working with Three Rivers and Hennepin County.(ATE) Long Lake Waters Association's mission is to help provide collaborative leadership in improving and protecting the water quality of the Long Lake Creek Watershed. We see the development of the East Long Lake Trail as a tremendous opportunity to work together with the city and its partners, collaboratively, on this exciting project to help build a great asset to the community. 29 Oct 18 Preliminary Design concept, 5OCT18 Thank you for accepting input on the renovation of East Long Lake Road. As a nearby resident, I am thrilled at the prospect of new trails for hikers/bikers in such a beautiful setting. I hope that when redeveloping the road, you will consider the imperatives to focus on the rural setting, the need to restore and support native habitat, and to improve water quality. I will echo the comments that I imagine others have shared to: · use native plants and rain gardens to filter water runoff into the lake · develop signs that educate trail users about the history and importance of the area and its native habitat · create facilities specific to humans, pets, and watercraft so disturbance to the lakeshore is minimized, and waste does not negatively impact water quality. Perhaps consider composting toilet facilities. Additionally, I would encourage the city to involve Orono schools to use the trail for field trips, and to publicize the benefits of the new trail to the students and their families, as well as best practices for how we can improve and maintain the Lake as a community. Anne Marie Grewal 1101 Willowbrook Dr. 323-580-3309 PARK COMMISSION AGENDA ITEM Prepared By: Reviewed By: Approved By: Item No.: 6 Date: November 5h, 2018 Item Description: Application for Hennepin County Sport Facility Grant for Bederwood Sports Fields Presenter: Adam T. Edwards, P.E. Dir, Public Works/City Engineer Agenda Section: Special Committee Reports 1. Purpose. The purpose of this item is to inform the commission of the submission of the Bederwood Grant Application. 2. Background. The City is seeking to provide a sports field at Bederwood Park as well as expanding a paving the parking lot, providing a walking trail and other improvements. The intent of the project is to provide a facility to support youth sports efforts in the area. To help offset the cost of the project the City submitted a grant application to the Hennepin County youth sports grant program. On October 22nd the Council passed a resolution of support for the grant application. The grant packet was submitted on November 2nd, 2018. Hennepin County usually released grant decisions in early to mid-December. COMMISION ACTION REQUESTED Information only, no action at this time. Exhibit A- Hennepin County Sport Facility Grant for Bederwood Sports Fields Hennepin Youth Sports Program Grant Application, 2018 City of Orono Bederwood Park Sports Field Construction 2 Table of Contents Project Summary 3 Geographic Location Map 4 Site Plan 5 Timeline 7 Project Budget 8 Matching Funds, Partnerships & Community Support 9 Increased Capacity / Improved Conditions 10 Number of Youth Served 11 Environmental Improvements 11 Resolution 12 Grant Application Form 13 Enclosures – Letters of Support 14-19 3 Project Summary City of Orono is committed to the next phase of building a much-needed youth sports facility and play area at Bederwood Park. In addition to the existing baseball diamond and playground area, this project adds two sports fields, a batting cage, and various enhancements to spectator and athlete accommodations. The project includes a parking lot expansion to enable additional park utilization. Expanding the parking lot to a capacity of 63 spots also supports additional access to the adjacent Luce Line State Trail. The park is centrally located in Orono and is easily accessible by most residents via County Road 84 and Watertown Road. It is currently used by the Orono Baseball Association as a practice and game facility for younger aged athletes. The baseball diamond was built in 1975 in partnership with the Orono Baseball Association and the Orono Lion’s Club and is in excellent condition. The park’s playground area was upgraded in 2013 with support of a $7,500 grant from the Hennepin County Youth Sports Program. Considering its location and few other neighborhood playgrounds nearby, Bederwood is a favorite for many residents with small children. The park also includes large open grassy areas maintained by the City of Orono. With its proximity and large acreage, residents and other stakeholders hope Bederwood Park can provide a solution to a shortage of sports fields in the Orono area. Expanding population, increased participation in youth sports, and growing youth sports organizations all contribute to an increased demand on our community sports fields. Meanwhile, the availability of local sports fields is tightening, resulting in a challenge for our youth sports organizations. Orono Baseball Association, Orono Westonka Soccer Club, Orono Youth Football, and Orono Youth Lacrosse are all expressing to the City of Orono a need for additional sports facilities. Bederwood Park is an ideal solution, however simply adding two sports fields will not solve the problem alone. We need to also address deficiencies that are currently constraining the use of the park for organized sports. First is the parking capacity. The existing parking lot has a limited capacity and is currently limiting the use of the baseball field, let alone the use of multiple fields concurrently. Next, the well needs to be restored to operation. This provides both irrigation to the fields and drinking water for athletes and spectators. In addition, proposed grading will improve drainage issues on the baseball diamond. Lastly, an ADA compliant walking trail, benches/tables, shade sails, and trees will make the park facilities more accessible and comfortable for the community. Adding fields while addressing these existing deficiencies should unlock the potential of Bederwood as a youth multi-sport destination. 4 Geographic Location Map Bederwood Park is located at 55 Stubbs Bay Road South, between County Road 84 and Watertown Road. The park is nine acres in the center of Orono, surrounded by both new and older neighborhoods. The Luce Line State Trail is adjacent to Bederwood Park. The parking lot serves both users of the park and the trail. The Hennepin County Property IDs are 0511723210001 and 0511723210018. Bederwood Park 5 Bederwood currently includes a baseball diamond, playground equipment, open maintained spaces and a parking lot. 6 Site Plan The Site Plan shows the construction of two additional Sports Fields. The fields will be used frequently to host practices and games for youth soccer, lacrosse and football organizations. A batting cage will be installed adjacent to the baseball diamond. The addition of a walking path, trees, bleachers, benches, picnic tables, etc. adds to the comfort and accessibility for spectators. And, expansion of the parking lot is required to support the increased use of the multi-facility park. 300’x180’ 150’x90’ 7 Timeline City of Orono resolution authorizing grant application for the Hennepin Youth Sports Program Grant October 22, 2018 Submittal of Grant Application to Hennepin County and Minnesota Amateur Sports Commission November 5, 2018 Approval of Application by Hennepin County December 2018 Engineering and final Design January-March 2019 Authorization to advertise for bids by Orono April 2019 Receive and Approve Bids May 2019 Construction Starts June 2019 Construction Completed October 2019 Open for Use Spring 2020 8 Project Budget Ongoing operating and maintenance costs will be budgeted for in the annual parks and recreation fund beginning next year. 9 Matching Funds, Partnerships & Community Support Financial support City of Orono is committed to providing 50% of the resources necessary to complete the project ($212,000) as well as project Management and routine maintenance and upkeep. Several of the sports organizations have expressed a willingness to provide in-kind support such as goals and field striping as well as supporting ongoing maintenance through field reservation fees. Partnership The City and the Orono Baseball association have a long standing partnership and agreement for the maintenance and upkeep of the baseball field and associated amenities. Community Support The following Youth sport and community organizations have expressed support for the project. Their letters are enclosed at the end of this application. Orono Baseball Association Orono Westonka Soccer Club Orono Youth Football Orono Youth Lacrosse Lion’s Club International Orono School District 10 Increased Capacity / Improved Conditions The Orono area has a growing demand for quality athletic facilities for youth. Most of the youth sports organizations depend on the Orono School District fields (and for soccer, Westonka School District) for routine needs. But those fields are heavily used by the high school teams. And, construction of an indoor athletic facility at the Orono Schools Campus will eliminate three fields currently used (and relied on) by the youth soccer, lacrosse, and football associations. The City of Orono can currently offer only one field suitable for youth sports, Hackberry Park. This park is currently used as a practice-only field by baseball and football. For soccer, lacrosse, and football, the expansion of Bederwood Park provides one to two additional fields for these programs. For baseball, the installation of a batting cage and other park upgrades provides the opportunity for additional age levels to use the baseball field. And, the addition of improved drainage will allow for the baseball diamond to be used after experiencing wet conditions that would typically have closed the field. The pictures show the expansive open area to add two new fields. The baseball field and playground are in very good condition. The facility needs an upgrade of spectator amenities and redesigned parking lot. 11 Number of Youth Served The new and improved facilities at Bederwood Park will support 1630 young people in a variety of youth sports programs not to mention those that take advantage of the facilities in non-organized sports and recreational activities. Youth served is best measured by the youth sports organizations represented in this request. Orono Baseball Association: The Orono Youth Baseball program supports approximately 450 youth players. Orono Westonka Soccer Club: The soccer club currently has 900+ youth players, ages 3 through 18. The club is a product of a recent merger between Orono Thunder Soccer Club (600+ players) and Westonka Soccer Club (200+ players). As a result, Orono Westonka Soccer Club is positioned to grow to 1,300 players in the next five years and will need additional sports fields to support this growth. Orono Youth Football: The Orono youth football league is dedicated to helping young people in grades 2nd through 8th to learn the fundamentals of football, while learning the value of teamwork and have fun doing it. The flag football program support approximately 80 2nd and 3rd graders. Orono Youth Lacrosse: The size of the lacrosse club is 300 youth and will grow modestly with the popularity of the sport. Environmental Improvements The environmental impact of the project is expected to be minimal. The plan calls for the use of a natural grass surface for the fields. The drainage for the expanded parking surface will be managed on site. Additional trees will be planted as part of the project. 12 Resolution 13 Grant Application Form Name and address of project Sports field expansion and upgrades at: Bederwood Park 55 Stubbs Bay Road S. Orono, Minnesota 55356 County Commissioner District Number where facility is located District 6, represented by Jan Callison Local Government Unit (LGU) City of Orono LGU application contact (Name, mailing address, email and telephone) Adam Edwards 2750 Kelley Parkway, Orono, MN 55356 aedwards@ci.orono.mn.us (952) 249-4661 LGU Public Affairs contact (Name, email and telephone) Anna Carlson 2750 Kelley Parkway, Orono, MN 55356 acarlson@ci.orono.mn.us (952) 249-4605 Minnesota Tax ID Number 8033059 Federal Employee ID Number 41-6008585 EXECUTION IN WITNESS THEREOF, the applicant has caused this application to be executed on the 2nd day of November, 2018. By: Adam T. Edwards, P.E., Public Works Director/City Engineer 14 Enclosures – Letters of Support 15 16 17 18 19