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Home My WebLink About11-07-2016 Park Commission PacketAGENDA City of Orono Park Commission Meeting for MONDAY, NOVEMBER 71h, 2016, 6:30 PM Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-46001 www.ci.orono.mn.us Audience Members: Please sign in for the public record if you wish to address the Park Commission. The sign in sheet is in the lobby. The Park Commission is an advisory body to the City Council. if action is taken on any items on this agenda, it will be scheduled for an upcoming City Council meeting. CALL TO ORDER APPROVAL OF MINUTES. 1. September 6th, 2016 Park Commission Meeting Minutes PUBLIC COMMENT. CHAIRMAN'S REPORT. 2. 2017 Parks Priorities and Plan. STAFF REPORTS. 3. Park Capital Improvement Plan. 4. CSAH 112 Trail Extension Option. 5. North Arm Trail Engineering Proposal. 6. Public Works Update. SPECIAL COMMITTEE REPORTS. 7. Commissioner's Updates. ADJOURNMENT. MINUTES OF THE ORONO PARK COMMISSION MEETING Tuesday, September 6, 2016 6:30 o'clock p.m. ROLL CALL 7:1_7ZA4 1 The Orono Park Commission met on the above-mentioned date with the following members present: Chair Rick Meyers, Commissioners Paul Pesek, Bryce Johnson, Sarah Lindahl, and Julie Ruegemer. Representing Staff were Public Works Director/City Engineer Adam Edwards and Recorder Jackie Young. Council Member Lizz Levang was present. Chair Meyers called the meeting to order at 6:35 p.m. APPROVAL OF MINUTES 1. APPROVAL OF JULY 5, 2016, PARK COMMISSION MEETING Pesek moved, Ruegemer seconded, to approve the minutes of the Orono Park Commission meeting of July 5, 2016, as submitted. VOTE: Ayes 5, Nays 0. 2. APPROVAL OF THE AUGUST 2, 2016, PARK COMMISSION WORK SESSION Pesek moved, Ruegemer seconded, to approve the notes from the Orono Park Commission work session of August 2, 2016, as submitted. VOTE: Ayes 5, :days 0. PUBLIC COMMENT None CHAIRMAN'S REPORT 3. LIVINGSTON PARK UPDATE Meyers reported the bird bath and sign have been installed. The grand opening ceremony will be held at 2:15 p.m. on Sunday, September 18. Invitations will be sent to the Girl Scouts who helped plant the butterfly garden, Norling's and other individuals. Meyers indicated he has ordered 75 cupcakes and that those will be paid for out of the Park Fund. Meyers indicated they will also have some brochures available on the City's parks. 4. VOLUNTEER OPPORTUNTIES Edwards stated the following volunteer activities are available: • Weeding and mulching the gardens at the Crystal Bay playground • Removing dead branches and buckthorn at French Creek Preserve • Building foot bridges at Hackberry • Clearing trails at Highwood • Placing wood chips on the trails and building new trails at Lurton Park • Smoothing the sand, removing milfoil and debris at the City beaches • Mulching gardens, stacking stones for erosion control at the Navarre playground • Clearing the trails at Saga Hill Preserve Page 1 of 7 MINUTES OF THE ORONO PARK COMMISSION MEETING Tuesday, September 6, 2016 6:30 o'clock p.m. • Removing dead branches at Seven Nations Park • Raking the beach and picking up downed branches at Summit Park Meyers stated he will arrange a meeting with Jack Randolph, an Eagle Scout candidate, to discuss possible projects for him to complete. Edwards requested the Commissioners contact him if they see anything volunteers can do at their assigned parks. Edwards noted the butterfly garden at the Livingston Tower Park and the wood chip trails have been completed at Lurton Park. STAFF REPORTS 5. PUBLIC WORKS DIRECTOR/CITY ENGINEER UPDATE Edwards reported on the following work completed by the Public Works Department: • '_Moved picnic tables at Antoine Park • Trees have been trimmed at Casco Point Ice Rink Information sign installed at French Creek and weir structure repaired 4 Map created for Highwood Birth bath moved at Livingston • Fence staked at Lurton • Aquatic weeding performed at Lydiard • Shoulder repair completed at Navarre Playground • Map created for Saga Hill Preserve • Aquatic weeding performed at Sandy Beach • Mowing performed at Seven Nations • Aquatic weeding, fence repair, privacy screen installed and brush clearing at Summit Beach • The Brown Road Trail was repaired Pesek noted there is a wood fence at French Creek that is falling down and rotting. Edwards stated to his understanding the fence is located on private property but that the Park Commission has discussed replacing it with park funds. '_Meyers stated the City can look into that to see whether there is anything they can do. Edwards reported the first year of aquatic weeding has been completed at Sandy, Lyiard, and Summit Beaches. The weeding was performed once a month over the summer months and cost a couple thousand dollars to do. Edwards stated since the milfoil grows back, the weeding should be done yearly. Meyers asked if some complaints were received about the weeds or whether the City was taking i proactive approach. Edwards stated it is his understanding some comments were received by the Council. Page 2 of 7 MINUTES OF THE ORONO PARK COMMISSION MEETING Tuesday, September 6, 2016 6:30 o'clock p.m. 6. LURTON PARK UPDATE '.Meyers noted the City received the approvals for the Lurton Park improvements. Edwards reported the survey work has been performed and the fence line has been staked. Work on the fence should begin in the next couple of weeks. The fence will be re -enforced around the parking lot with top rails and then agricultural fence throughout the rest of the park. Edwards indicated he also had the well driller on site to look at exact locations for the well and that the contractor has submitted the necessary paperwork to obtain the permits. Edwards noted the Park Commission talked about having two signs at Lurton Park. One would be a normal informational sign similar to the other signs at the parks and the other sign would be a historical sign near the wetlands. Edwards stated the Park Commission has budgeted for both of those signs and it is just a matter of having the sign committee put something together. Meyers commented the historical signs help create an identity for the park and the community. Pesek stated there should be a larger sign at the entrance. Edwards stated the sign is easy to see if someone is going westbound but that it is somewhat obscured if someone is traveling to the east. Edwards reported the City Council approved the funding for all the proposed improvements, including the well, additional picnic tables, benches, and shade sails. Meyers stated the picnic tables and shade sails will help draw attention to the park. Edwards stated one agreement made with the residents is that they would be given an opportunity to review the location of the fence line prior to it being constructed. The current buffer is 100 feet from the corner to the property line and 150 feet from the other corner to the property line. Meyers reported the Council changed the hours of the park from 6 a.m. to 9 p.m. to alleviate some of the concerns of the neighbors. Meyers commented he hopes the park receives a lot of use and that he would like to invite the Lurton family for a walk through once the work is completed. Levang stated the City may also want to have some type of grand opening for the park. Meyers suggested waiving the permit fee for a short period of time to let people walk the park to see if they would be interested in going there on a regular basis. Meyers stated the grand opening would likely have to be held next spring. Levang stated the licenses would likely be sold starting in January and that they could perhaps include something in the City newsletter about the permits for the dog park. SPECIAL COMMITTEE REPORTS 7. PARK SIGN UPDATE Page 3 of 7 MINUTES OF THE ORONO PARK COMMISSION MEETING Tuesday, September 6, 2016 6:30 o'clock p.m. Johnson stated two signs have been installed and that he is working with Council Member Levang on a third sign for Navarre. Johnson stated there are no immediate plans to start another sign except for perhaps Lurton Park. Johnson stated they could have one sign with a map of the park and the rules and then another sign that has the history of the park. Johnson stated another sign that could be done over the winter is Highwood Park. 8. COMMISSIONERS' LrPDATES French Creek Preserve Pesek stated he would like to spray the buckthorn at French Creek and then plant 10 arborvitae plants along the property line. Pesek indicated he did speak with some of the neighbors and that they are fine with that. Meyers stated he spoke with the new Public Works employee who indicated there are regulations about visibility into the parks due to security concerns. '_Meyers stated they also talked about creating a landscaping plan for the preserve and that they could perhaps berm it up by the fence and plant the arborvitae on top of that. There are also some rocks that are available onsite that could be incorporated into the plan. Meyers indicated the Park Commission can look at it further and perhaps come up with a landscape plan for the park over the winter. Edwards noted Metropolitan Council approval would be required. Meyers stated he would also like some landscaping around the sign. Lindahl asked if someone would be contacted to provide some recommendations on landscaping. Lindahl noted deer like arborvitae. Meyers stated they would have to look into it and that the Park Commission could investigate some kind of natural vegetative screening. Once a more definitive plan is developed, Staff coulddiscuss it with the Metropolitan Council. Johnson suggested contacting one of the local nurseries to see what they recommend. Lakeview Development Park Meyers stated he went out with Bryce and Adam and visited the new park on North Arm Drive near the Lakeview development. Edwards illustrated the location of the new park on the overhead. Meyers stated the private citizens in the area came up with the money to purchase the park and that it will be a nice complement to the City's park system. Meyers stated in his view it is important to remove some of the vegetation along the road since there will be more foot traffic once the park is open. Meyers stated the City could trim the trees back but that they should also consider making a trail connection from West Branch up to the new park. The trail would basically involve a gravel shoulder. Meyers stated the topography is fairly level in that area but that there are some ditches. Page 4 of 7 MINUTES OF THE ORONO PARK COMMISSION MEETING Tuesday, September 6, 2016 6:30 o'clock p.m. Meyers stated the Park Commission could recommend to the City Council that a feasibility study be done of the trail. Meyers noted the City received $250,000 in park dedication fees from the Lakeville development and that a trail would be a nice way to create a connection to the park. Meyers noted the park will be done with no City money. Pesek suggested the Commissioners walk the area. Ruegemer stated she lives in the area and has walked along the road a number of times and that a trail is something that is desired by the residents. Levang stated she walked the area approximately a week ago and that in her opinion it was quite dangerous given the traffic. Levang noted the City would need to get the agreement of one resident to allow people to cross their driveway. Meyers commented the feasibility study would look at issues like that. Edwards stated the City's right-of-way extends approximately ten feet on either side of the road. Meyers noted the City owns more land toward the development since the road is off center. Meyers stated he is in favor of trail connections to parks if they make sense, which it does in this case, and that the feasibility study would also look at whether it should be paved or gravel. Levang stated bike lanes have different standards than a walking path and that a certain width would be required. Johnson pointed out the distance from the road to the start of the park is approximately four -tenths of a mile and that the park's conservation easement prohibits bikes and that the park is meant for walking. Johnson stated as part of their research into this area, they learned that this land was the original Mdewakanton trail, which would lend itself to a gravel path more than a paved trail. Johnson stated it would also be good to let the residents know that a trail is being considered for that area. Meyers stated undertaking a feasibility study would not require the City to commit to anything but would help determine whether a trail can be constructed and what the anticipated costs would be. Edwards displayed the Comprehensive Trail System Plan on the overhead. Edwards noted there is not a proposed future trail along North Arm presently. The yellow lines are proposed trails and the red lines are actual constructed trails. Edwards noted there is a trail along County Road 19. Johnson stated to his understanding an easement was not obtained from the Lakeview developer. Edwards noted it is a county road. Levang stated the issue is that it is a county road and that the easement is something the County would need to request rather than the City. Page 5 of 7 MINUTES OF THE ORONO PARK COMMISSION MEETING Tuesday, September 6, 2016 6:30 o'clock p.m. Meyers commented the Park Commission will be reviewing the comprehensive trail system over the winter and that they can make recommendations for changes. Meyers stated he would like the Park Commission to recommend a feasibility study be completed for the trail. Lindahl asked if there is anything else that could be recommended for the park. Meyers stated since the park is privately owned, there is not much for the City to do outside of the trail. Johnson stated even though the land is privately owned, it is a public space and that the philosophy behind the park is to welcome the public to the area. Johnson stated it is not intended to be a private park and that in his view the trail ties in with the intent of the park. Johnson stated it is likely the residents would welcome any collaboration with the City that they are willing to do. Levang stated the issue is more about safety since North Arm is narrower than the City's standard road width and that there are also trees and other vegetation hanging over the roadway which makes it difficult at the present time to walk along the road. Levang stated currently people either have to walk where the houses are or walk along the road and in by the trees. Meyers stated as he walked it, it became obvious that a trail would be a great improvement to get people off the roadway and make a great entrance to the park. Meyers noted the City received $250,000 for the development and that a feasibility study would give them an idea of the costs. Ruegemer stated in her view the residents would like to see the City of Orono construct a trail. Meyers stated this trail would also Meyers moved, Pesek seconded, to recommend the City complete a feasibility study for a possible trail connection from West Branch Road to the Lakeville Legacy Park along the south side of North Arm Drive. VOTE: Ayes 5, Nays 0. Edwards indicated he will obtain a quote from the City's consulting engineer on the cost of the feasibility study and then bring the matter before the City Council. Livingston Tower Park Levang distributed a sample brochure on the City parks that will be handed out at the grand opening for Livingston Tower Park. Levang noted the Navarre Festival is scheduled for Sunday, September 18, from 11 to 2 p.m. The grand opening for Livingston Tower Park will be at 2:15 p.m., and there will be a ribbon cutting ceremony. Levang indicated Mayor McMillan will be there as well as the City Administrator in addition to Adam and Rick. Levang stated one of the things the Navarre Community Initiative group has been working on is a t -shirt that can be purchased. The t -shirt will say Navarre Island City in the Big Woods. Levang stated they also have reduced the street banner down to a three-foot size that can be purchased as well. Levang stated she sees the banner as part of building the community. Levang stated they will have an Orono store at the festival where people can purchase these items as well as a map of the city with the parks highlighted. Page 6 of 7 MINUTES OF THE ORONO PARK COMMISSION MEETING Tuesday, September 6, 2016 6:30 o'clock p.m. Community Garden Levang stated she also received a phone call from a resident inquiring about a community garden. The City currently has the donation garden located behind the fire department. All of the produce from that garden goes to Meals on Wheels, the elderly, and the local food shelves. Levang stated a community garden would allow residents to rent a plot from the City for the season. Levang stated the Park Commission might like to consider creating a community garden and then determining where it could be located. Levang stated they should also look at whether there is any interest in a community garden. Meyers stated a question regarding the community garden could be included on the survey. Meyers noted community gardens are somewhat popular in inner cities and suburban areas. Ruegemer noted there is a community garden in :Mound. ;Meyers commented a garden would help get kids outside and that it is not a bad idea. Levang stated Mound has had one for quite a few years and that Spring Park just started one this year. Levang suggested the Park Commission think about it when they are doing their goal setting for 2017 and perhaps take the lead on it. Meyers stated there could be a subcommittee for a community garden and a subcommittee on trails set up when the Park Commission undertakes their goal setting session. Meyers commented he is not sure what the neighbors would think about a community garden. Levang stated Navarre and Crystal Bay residents might not have enough land for a garden and that it would be better to locate it in a more dense area. 9. WORK SESSION AGENDA — GOAL SETTING FOR 2017 Meyers noted a work session has been scheduled for October 3 and that the Park Commission will be setting its goals for 2017. Meyers stated it also might be a good time to visit Lurton Park again, especially if the improvements have been started. Edwards stated the Park Commission could have their work session in October, their official meeting in November, and then the 2017 plan could be presented to the Council in December. ADJOURNMENT Johnson moved, Ruegemer seconded, to adjourn the Orono Park Commission meeting at 7:35 p.m. VOTE: Ayes 5, Nays 0. ATTEST: Rick Meyers, Chair Page 7 of 7 .:�L_ TKA1 Park Commission 2017 Priorities — Assignments and Work Plans 1. 2016 Remainine Items a. 2016 Priority Park Assienments Park Lead Committee Member 1 Committee Member 2 Crystal Bay Sarah Lindahl Paul Pesek Rick Meyers Sandy Beach Jan Berg Rick Meyers Julie Ruegemer Saga Hills Julie Ruegemer Brenda Johnson Paul Pesek Lurton Off Leash Sarah Lindahl Bryce Johnson Rick Me ers b. 2016 Priority Park Punch List Schedule Park Task When Who/Resource Saga Hills Julie Ruegemer Brenda Johnson Paul Pesek Mark Trails Spring 2017 Public Works Brenda Johnson i Improve Parking Lot Spring 2017 Public Works Lurton Off Trails Spring 2017 Public Works Leash Increase Community E Julie Ruegemer 2. 2016 Initiatives Initiatives Lead Committee Member 1 Committee Member Saga Hills Julie Ruegemer Brenda Johnson Paul Pesek Highwood 2 Trails Brenda Johnson Bryce Johnson Paul Pesek Seven Nations -Cultural Brenda Johnson i Bryce Johnson Rick Meyers History Increase Community E Julie Ruegemer ! Rick :Meyers Paul Pesek I Outreach Opportunities for Outside Bryce Johnson 4 Jan Berg Paul Pesek Funding 3. 2017 Focus Parks a. Assi¢nments Park Lead Committee _Member 1 Committee Member 2 Beederwood Bryce Johnson Saga Hills Julie Ruegemer Brenda Johnson Paul Pesek Highwood Julie Ruegemer Brenda Johnson Rick Meyers b. Schedule When Activity Deliverable November Assessing and Planning Plan (What) -List of improvements 2016 -March Assess park (with priorities) 2017 Gather Community input I Generate list of improvements I Estimate cost of improvements ! J March 2017 : Prepare I Plan for execution (How)— with Public Works develops an execution timeline, i timeline and detailed budget initiates and purchase or contracts for plan. April - August Execute I Improved Parks 2017 l 2 4. 2017 Initiatives No change from 2016 Public Works oversees the completion of the park Progress updates at each improvement plan. Commission meeting' August 2017 Inspect and Assess improvements Punch list of remaining or additional improvements I September - Execute Punch List Park Specific Maintenance Plan October 2017 Develop Maintenance Plan November 2017 Approve future work plan Approve Maintenance plan 4. 2017 Initiatives No change from 2016 01 -m 3 MEMORANDUM TO: PARK COMMISION FROM: ADAM T. EDWARDS, PE SUBJECT: CSAR 112 TRAIL EXTENSION OPTION DATE: NOVEMBER 7, 2016 Exhibits: a. Project Area Map. b. Council Minutes Excerpt, September 2e, 2016 c. Cost Estimate. d. Comprehensive Trail System Map. e. Excerpt from Hennepin County 2014 Bicycle Transportation Plan. 1. Purpose. The purpose of this item is to get a commission recommendation on whether to pursue a trail extension as part of the CSAH 112 (Wayzata Blvd) Turn Back project. 2. Summary. Hennepin County intends to improve CSAH 112 from Highway 12 to 6th Avenue as in joint effort with Long Lake and Orono. The overall project is broken into three phases. Currently we are in the final design portion of phase two which includes the stretch of CSAH 112 from Wolf Pointe Trail to the Highway 12 ramps. As part of the preliminary design a trail was planned from the west boundary of the Orono School campus to Old long Lake Road (Red line on map below). During the Phase two design the city and County are considering a extension of the trail along the north side of CSAH 112 from Long Lake Road to the Luce Line (Blue line on the map below) (Exhibit A&B). The estimated cost of the extension would be $220,000 to be cost shared with Hennepin County. The Orono Cost would be $110,000 (Exhibit C). 3. Considerations. a. Existing Trail connection to the Luce Line Trail. The intent of the trail extension is to tie the eastern end of the 112 Trail directly into the Luce Line Trail (Purple Line in Image below). There are two other connections to the Luce line within the general vicinity of the extension (Green Lines in image below). Commission should consider that given the existence of two connection is a third required/ desired? b. Comprehensive Trail System Plan. The City's comprehensive trial plan envisions future connection throughout the city however the extension is not part of that plan (Exhibit D). The 2040 Hennepin County Bicycle Transportation Plan contemplates the use of Old Lone lake Road as an access for Bicycles at the eastern end of the 112 trail (Exhibit E). c. Timing / Cost Sharing. Currently county funding is available for the trail extension at 50% of cost. In addition if constructed in conjunction with the road construction most of the earth/grading work for the trail would be done as part at State turn back expense. Should the City attempt to create this trail in the future, separate from the proposed Hennepin County Turnback Project, the estimated cost is $400,000-$470,000. 4. Funding. The Orono portion of the trail extension, $110,000 could be funded from the Park Fund, Municipal State Aid Funds, or the Community investment fund. The most likely source would be the Park Fund. 3. Action. The Park Commission should consider a motion to recommend the city council approve not approved the trail extension be included in the CSAH 112 turn back project. If the recommendation is to approve, then the commission should recommend whether the Park Fund should be used to pay for the project. 2 PRELIMINARY WAYZATA BOULEVARD (CSAH 112) PHASE 2 LAYOUT 0-4 r,, ��",`�wrpur_. w-' -l' '^ 'r7i`' ®`•k1.fiF yam_ ,�� 0 100 20C y - t� I _ _ M V�# of � i � +rt 4• _ a; a .._; 11 �i`` dtl i Y y +•. r � - ,t • '. f °� �` `- PRELIMINARY - `�Ato( .: N .+`� '� 7' a.••.�:1�;• r •� �i SUBJECT TO CHANGE 9/22/2016 ILI vi -_k-"``, � �,.li+ _ p• _ N X �ow �''!•� � ft`#'.0 .0 ,� IIP 4' - Li AD AIL 1 r r + , . z -a +�: ','�� ,rC � � .'..' �., .4 :a. .. -, a l ,:.,�, �-4' � N ��. ". _ - �•� kxri wd. 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ILL `4 - .. ., .. - _ LoI - N NYS ` g. • a x. •:,'4'-'," '_' mr� .. .#�:" .ra , MJF'^' �{, yF ti AN, � � I two liY sink ..� f�•.. - y5* - - .. �� %"-�}ti#. ..r Alk _ + {x�'� I ix�a ecsq mag 716tl! �7. nmN iH9Y 7NL0 df e , I .A is ..'> 6.!• LE �.-_ },ry _ YC. r? �•• # " FIIEEI mYE� _':' 1 •'_ i '! a cao °t4f� _ _ - H Iii 'b• ! -Jar. �t iY, N+.i 5 "" t = ,:,- , ", •. oEsx6Nr SPEm - w uax - '� y,. - �.+-,. i �- ._ -:. • ... � aerluw 4T . w �fE oxo w6E. !640.99!0 02 MINUTES OF TILE ORONO CITY COUNCIL MEETING Monday, September 26, 2016 7:00 o'clock p.m. Orono City Council met on the above-mentioned date with the following members present: od McMillan, Council Members Jim Cornick, Jr., Lizz Levang, Aaron Printup, and D V :-e ting Staff were City Administrator Jessica Loftus, Community Development r Jen finance Director Ron Olson, Public Works Director/City Engineer Adam Ed , City rney SXen Mattick, and Recorder Jackie Young. 3r McMill alled the meeting to order at 7:03 p.m., follZof Allegiance. ROVAL OF A A CONSENT AG A Nos. 6 and 10 were added the Consent Agenda. Itemrom the Consent i moved, Cornick seconded, toprave the 0. \� AL OF MIENUTES Agenda as amended. VOTE: Ayes 5, CITY COUNCIL MEETING SEPTE ER 12, 2016 Lncil Member Walsh noted the co for Item No. 17 w lost for the last Council meeting, which irding the home occupation ' nse application. Wal�jj the meetings should be videotaped minutes do not completel fleet the entire discussilows someone to go back and wab video to get the entire xt of the meeting. sh stated toward PE end of the discussion on that item, a motion w de by him to deny the ho pation permit. yor Mc]Vlillan then asked whether that was just for 7 and whether Staff sho d with the re f the events in 2016. Walsh noted his denial motion was a rest of 2016 and 20 , :h was equently passed Walsh stated he would like the minutes to re le t part of the .sssion moved, Walsb seconded, to approve the minutes of the Orono City Council eting of :ember 12, 2016, as amended. VOTE: Ayes 5, Nays 0. PRESENTATIONS 3. CSAH 112 PHASE 2 DESIGN AND TRAIL. EXTENSION Christine Morter, Hennepin County Transportation, stated she is managing the Highway 112 project. Morter reported they are working on finalizing plans for Phase I of the Highway 112 project, with bids being opened in December and construction expected to start next spring. Page 1 of 26 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 26, 2016 7:00 o'clock p.m. 3. CSAH 112 PHASE 2 DESIGN AND TRAIL EXTENSION (continued) Work has also begun on the plans for Phase 2, which should be completed early next year, with construction expected to begin in the spring of 2017. Construction on Phase 3, which is the section west of Willow Drive, is planned to start in 2019. Nate Will, SRF, stated Phase II of the project will begin around Wolf Point Trail and proceeds east to Wayzata Boulevard. Will illustrated on the map how the trail section will be extended on the north side of the road up to Long Lake Road. The trail is currently planned to go up to Old Long Lake Road and wilt terminate and turn into a shared use road/trail on Old Long Lake Road. Based on some recent public discussions with the PAC committee, there was some desire expressed to extend the trail from Old Long Lake Road along the eastlnorth side of Wayzata Boulevard and provide a connection at the Luce Line Trail. Will noted during the preliminary design, some of these options were looked at in 2012 to provide a connection to the Luce Line along Highway 112. Will displayed a cross-section of the roadway and noted the trail would be on the east side of the road. The color red on the map is what is being proposed for a current roadway design without the trail. The blue line depicts the trail being added. Curb and gutter would also be added with this design. The impacts would be approximately 15 to 20 feet of additional work that could be done under the County's current turnback project. The cost summary to extend the trail from Old Long Lake Road to the Luce Line is approximately $220,000, of which the County would be sharing $110,000, That cost includes paving the trail, bituminous and aggregate. The other portion would be paid for under the turnback project. One of the cost estimates included in the packet is the projected cost of the work if it were to be done separately from the highway project. Will noted if that should occur, the cost would be $450,000, which also does not tape into account inflation costs. Walsh asked what doubles the cost. Will indicated the County would construct only what is in red, which would be a rural roadway. The extra cost would be associated with the curb and gutter, replacement of the necessary storm sewer infrastructure, removal of the existing shoulder and put it back, and then pave the trail and restore the right-of-way. Will stated they are here tonight on behalf of Hennepin County to present this concept and to get the thoughts of the City Council. Will stated they would perhaps look for Council action in October either for or against the project so planning can proceed forward. McMillan commented she understands Hennepin County's desire to move forward on the engineering if the Council is in favor of doing this project. McMillan stated this Council has discussed looking into the costs of doing that portion of the project and that now is a good time to combine the two projects if it is to be done. Walsh asked if the new trail is within the existing right-of-way or whether any new easements would be required. Page 2 of 26 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 26, 2016 7:00 o'clock p.m. 3. CSAR 112 PHASE 2 DESIGN AND TRAIL EXTENSION (continued) Will indicated the majority of the trail will be located within the existing right-of-way and that there will be construction easements obtained in conjunction with this project. There is a little section of right-of- way that will be required across two properties. Will noted the Luce Lane is DN.R and Three Rivers property. Walsh asked how wide the trail would be. Will stated it is anticipated to be 8 feet wide and would follow what is being done in Phase 1, with a 7 - foot wide grass boulevard to provide some separation between the curb and traffic. There is also room for some signage and snow storage. The trail would be bituminous and it would basically connect in with the Luce Line. Steps would also be taken to attempt to minimize the number of trees that would be impacted. Will noted no final engineering has been done to date and the alignment might change slightly. Walsh asked if Hennepin County would maintain the trail since it is in their right-of-way. Morter indicated the trail would be maintained by the City through their agreements. Council Member Levang asked whether the trail is included in the Master Trail Plan. Public Works Director/City Engineer Edwards stated he does not know the answer to that at this time but that he will look into it. Walsh commented he would like to know what the thoughts are from the neighbor who would be asked to have a trail in front of their properties. City Administrator Loftus stated they have not been contacted but that there is an open house planned for October 27. Loftus stated this concept could be presented that evening if the Council would like. Council Member Levang commented the open house would be a good opportunity for the City to get the feedback of the residents before the Council makes a decision and that she would like to ensure the, residents are well notified prior to the open house that this is being considered. Walsh stated the City should make sure the two property owners are spoken to prior to the open house. Edwards stated the existing trail plan has a shared use trail going down Old Long Lake Road and the new proposal would shift it along Wayzata Boulevard. McMillan asked whether anyone would like to provide public comment on this item. Rick Meyers, Park Commission Chair, stated as a general principle, the Park Commission likes to see connections to the trails, but that his question is how it would be funded. Meyers stated they could have the residents come to a Park Commission meeting to discuss it as well. Meyers stated the Park Commission also looks favorably upon any plans where the City shares in the costs with other parties. Levang asked when the next Park Commission meeting will be. Page 3 of 26 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 26, 2016 7:00 o'clock p.m. 3. CSAR 112 PHASE 2 DESIGN AND TRAIL EXTENSION (continued) Meyers indicated it would be in November and that there is a work session in October. McMillan commented the next official Park Commission meeting would be a good time to have the Commission review the proposal. Levang stated in her view it would be important to have the Park Commission weigh in on this issue. There were no further public comments. McMillan noted the first November Council meeting would be November 14. Morter stated there is some flexibility in the schedule and that they could wait until November 14. The City Council took no formal action on this item. GET AND PRELIMINARY LEVY - RESOLUTION NOS. 6675 and 6676 Fin a Director Olson noted the Council has discussed the preliminary budget as part of the last Counc' rk sessions. The preliminary budget and tax levy was presented to the public at the tember 12 Council g. As required by state law, the 2017 preliminary tax levy is required to certified to Hennepin Coun September 30. In order to meet this deadline, the preliminary bud,W.Tand tax levy needs to be adopted a night's meeting or else a special meeting will need to be c before September 30. Olson noted fol'owi doption of the preliminary levy, it can only be decWolreduntil the time the final levy is adopted in DeceRAW and that public comment will also be allow& at that time. The 2017 General Fund revenue bud is projected to increase 3.8 2dbcni, which does include an increase in property taxes of $180,744 or percent. Olson no the City's tax levy has not increased significantly in the past few years. The bigg reason for evy increase in 2017 has to do with contract and step wage increases as well a!!- in se ' ublic safety charges of $61,000. Olson noted the Mound police contract has an inflator of 2.5 p Olson reported the expenditure budget will ' se $279,2 which is a 3.62 percent increase. Olson stated the City's expenditure budget co is largely of wages contracted services, with 64 percent of the budget being personnel services owed by professional se . Olson commented Orono budgets very conservatively and does n ve a lot of discretionary items in udget. Olson noted supplies and maintenance is only 8 # of the budget and that the other expen category includes electricity and gas and other simil ' ems. Olson stated wa and benefits for next year's budget have a lot to do with the in .Non-union step increases eq 18,000. Olson noted non-union wages has a two percent COLA ` which adds $32,000 t e budget, and union step/ longevity increases amount to $45,000. Olson no a City had more or police officers that have retired and that they were replaced with younger officers, hich has re d in the increased step increases. Page 4 of 26 m M f0 m 0 m F s~ IL O 3 r f4 rq ei a N x ei O co O LO m E E Ln o g o o o C) a o. o w Z c� o m m 0 o o n N p O m LL O Z m m rri co o Nt cc o � r, On Z W Z � N r, - O m N tD Q O C O O 0 1' H m in- Q Z $ O O C) � � ron Q,n c ^ rr. Z y} +h to w M Q Q o o 0 0 0 0 a R o m oa N o 0 o c c Ln O u�i m oo ,i Kf m m ry qt 0 0 Ln ��1^ 4�� t4t � °4 O ° �j ;° O ° v + O ig +�+ 7 Ln 4L 7 Ln +�+ cc7 u° u v N d '� > h 10 s as .� a ea a m41 oN oG, E r O !O `� O JGuj y 3 a _—° fA N O U O o .o m a cc +� CL 4-- O O 'm a a m E jajy amL c o m 3 to 41 u F � ea c � N G p m O G O O, 40 += O r0.j 0 N hO c p 2 a U O Lp41 Q � a :2 co �4� Amo O -p N cu Ln ul O = 7 Q_ O o '5 a `o. " rL a Q 4, 4-Jm O > V Q G C V G -c in c N W a � � L CL 41 L- a L- m U � u $ L C m � G C 0 � o a c t o 4-- O c 'c E m a m Y a IA J ato a � C CL -- }� VI VS m C v 3 .- N V — C U o c � a O a ++ A O O � � � C � 41 o � 0 L U A `] c D at Q a `7 A E '6 .r a }, aj u a v O O CL C a X m m W G -p O O_ C c 7 N U i} c7 0 3 v E C 0 U3 2C? 0 LU rot CD Ll 0 a_ 1-- 0 t W - < 0 Qi WL'. CO E 0 Womm W= 'M Avv mrds 9&p Aj 4p. Aa 1 m C O m L 0— Ln Ln c m U U m 0 O V C Z E 0 Q U x W --T-1 r/y, 4f MEMORANDUM TO: PARK COMMISION FROM: ADAM T. EDWARDS, PE SUBJECT: PARK CAPITAL IMPROVEMENT PLAN AND BUDGET FOR 2017 DATE: NOVEMBER 7, 2016 Exhibits: a. Draft Park CIP. b. Draft Operating Budget for 2017 c. Park Dedication Fund History 1. Purpose. The purpose of this item is to provide the Commission and update and provide an opportunity for comment on the Capital Improvement Plan (CTP) and Budget for 2017. 2. Summary The CIP lays out future capital expenditures. The plan is revised annually and submitted for approval to the City Council. The 2017 draft is attached (Exhibit A). Additions this year include reconstruction of the Antoine Park playground surface. Should the North Arm Trail and or CSAH 112 Trail Extension be approved they would be added to the CIP. The Operating Budget for Parks is largely unchanged from 2016. 3. Funding. A. The Park CIP is primarily funded from the Park Fund. The projected Fund Balance at the end of 2017 is approximately $800,000. This is based on the Draft CIP. A History of the Park Dedication Fee and Fund is Included as Exhibit B. B. The Park Operating Budget is funded from the General Tax Levy. 3. Action. The Park Commission should review and provide any comments for the CIP and Operating Budget. O N CL U V) L m CL L 0 Q m O o +n N 0 0) 0 N o 0 Q N 0 0 00 o N N N � � O O N Ln 'L a GD C N O .0 G C3 N o O a 0 � o aiO m N � N N a p N N o o' +e r-1 0 0 a p o lon N O o v+ o oto r Loa' V O o 0 N O 0 0 N T-1 I U L C3 Ln Ln ON1 Lna 'nd } N N ry N {h � Lli 0i CD rq 0 c -I � V O N m m aoi, Cl 0 m N+� w G O XPi C 'n N L M L- 4J � m 1 — O C L O W O V U R 0 C ~ C U Y `CS 67 OEi u O � j P 0 Y 006 L Q O ` .L QJ In id a V C U v `= 0 �i F- r_ L- OL 0 Y 'O O W Y s. C) ti .�C V L C m O m U to Ln V1 L a d 4J LL L aZmm io �" f6 ;. w U H Qa -cc.' 0 0 O O O O O O O O O O O O 4 O O O O CD O O LO o I� O O O N CO O toto = O o cD 0 0 w o O 0 0 0 v 0 0 O O C7 C7 O N O O O r 6 C6 6 O � U � 0 O p O p O a O ' O N O O N CD O O OC) Nr t` O O Q C v r r i• N CD T.- O cc O r O N Z U O O O O O O O O O C) co O O O Q N Q O O O O O O O O O a o N O O 0 'o O O O O O a O O O O O 6 O O O N I~ O O a O O O C) O It LO I- O O !• 3 O a O c) co co t0 to O Y LO I` LO m O O N c'] I` O cri cl O r LO ,r r O N O O O O O O O O O C] O O O O Q o CD a a O O O a O O O O 0 O O ++ a p o p O 0 0 o C7 0 0 0 0 0 04 d co O f` O O O r LO O M O CD O q;r O LO C) LO O O O O Lo LO O O O M O M r N O O N M r o �- M co m N r t4 r L L E N T =V A I..L O W V N a J, 0 0 (/j LL 0 0 cz N V :3G N L (� M 0 C U O O- p C1 co t O C1 N �, (D N X CL E U E w (n E- q E ui �+CL N C 3 i O W w E _ F7 aL U o CL _o -� cE oa) C HWma m 2 (7 oC O c� :=1 ti W IL r O O r N N N LO M r LO r N M N LO N 0) r r M 'T Q LO Y r mt 0 0 0 0 o p o 0 0 0 0 0 0 0 O O o a 0 a a o 0 0 0 a o 0 N N LO N LO N LO N Ln N U') N LO N N LO N LO N N LO N LO N LO N LO Q ,LO m Q r O r a r o r o r O r a r a r o r O r o r O Y O r C) r 0 0 E— a r r , r r r r r I r I r I r r r r 0 Q MEMORANDUM Subject: Park Fund and Park Dedication Fees History Date: October 31, 2016 The Park Fund was established by Resolution #480 on January 22, 1973 for the purpose of funding land acquisition for neighborhood parks. On April 12, 1976 resolution #675 was passed which required park dedication fees to be deposited into the Park Fund. This resolution expanded the use of the funds to include "whatever purpose the Council deems for park purposes." On February 23, 1981, resolution #1252 listed the allowed use of park dedication fees to be: "for the acquisition, development, or maintenance of public parks, playgrounds, surface water holding areas limited only to ponding areas, and debt retirement in connection with land previously acquired for such public purposes within the City or Orono." At the State level, both the amount of fees collected and the use of the fees has been controversial and has resulted in numerous lawsuits. The state statute relating to park dedication fees (Chapter 462.358) was amended in 2004, 2006, 2007, and 2013. The legal use of the dedication fees is listed in subdivision 2b (g) of the law: Cash payments received must be used only far the acquisition and development or improvement of parks, recreational facilities, playgrounds, trails, wetlands, or open space based on the approved park systems plan. Cash payments must not be used for ongoing operation or maintenance of parks, recreational facilities, playgrounds, trails, wetlands, or open space. In accordance with the statute, park dedication funds have been used by the City to purchase parkland, install playground equipment, and fund other "capital" improvements. The designation of an expenditure as a capital improvement is important because the Statute specifically prohibits use of park dedication funds for ongoing operations or maintenance. If an expenditure cannot be classified as capital, it is classified as a operating expenditure. The City's current threshold for a capital expenditure is $5,000. This means that any expenditure of less than $5,000 cannot be funded by Park Dedication Funds. While an expenditure of less than $5,000 is not to be funded with park funds, an expenditure of over $5,000 is not necessarily an eligible expenditure either. For example, the repair (maintenance) of an existing asset is not eligible for park funds even if it exceeds $5,000. In the past couple of years, the City has used park funds to replace equipment at Bederwood and Crystal Bay Parks. While the original installation of playground equipment clearly qualifies as park development, it is not clear in the statute that replacement of existing equipment qualifies. It is possible that the City could be challenged on this use of funds. However, many cities use park funds in this manner. The use of Park Dedication Fees is monitored by outside agencies. In addition to the City's annual audit, the City is required to report development fee revenue and expenses annually to the Department of Labor and Industry. Park Dedication Fees are reported on Line 22 of this report. The corresponding line for Park Capital Expenditures is line 27. This reporting requirement was the result of concerns expressed by developers that City's were collecting development fees and using them to fund operating expenditures in violation of state law. As of 10/31/2016 the Park Fund has a cash balance of $880,000. While this is a healthy balance, it is not nearly large enough to fund the estimated $22,921,000 of park acquisition costs that are identified in a 2011 analysis of park dedication fees. It is also important to remember that these fees are one-time fees and as Orono becomes fully developed will no longer be available. The following paragraph is from the City's Comprehensive Plan page 4E-31: The established park dedication fund will be used for purchase of additional park land and/or for improvement of existing undeveloped park land. Consistent with Minnesota Statutes, this fund will not be used for any park maintenance or recreation operating expense. This fund will not be used for typical physical improvements normally placed in the annual budget. The intent is for the fund to accumulate to a level sufficient for a large scale activity as may be determined in the future. The Camp Plan is the guiding document for the City and it is with the goal of accumulating funds for major expenditures that the Park Fund has been used. MEMORANDUM TO: PARK COMMISION FROM: ADAM T. EDWARDS, PE SUBJECT: NORTH ARM TRAIL STUDY DATE: NOVEMBER 7, 2016 Exhibits: a. Engineering Proposal. b. Comprehensive Trail System Map. c. Excerpt from Hennepin County 2014 Bicycle Transportation Plan. Purpose. The purpose of this item is to provide the Commission information on the costs associated with planning and constructing a trail along North Arm Drive. 2. Background. At the September 6th Park Commission meeting the Commission voted (5-0) to recommend the City complete a feasibility study for a possible trail connection from West Branch Road to the Lakeville Legacy Park along the south side of North Arm Drive. Since that time Bolton and Menk, the City's consulting firm, has prepared a proposal for the study (Exhibit A). 3. Considerations. a. Comprehensive Trail System Plan. The City's comprehensive trial plan envisions future connection throughout the City however a trail along North Arm Drive is not part of that plan (Exhibit B). b. Connections and Use. The western end of the trail would tie into the Lakeview trail (privately owned public Trail). The south eastern end would stop at West Branch Road which is listed as an existing on road bikeway by Hennepin County (Exhibit C). c. Cost. The estimated cost of the study is $3,000. The estimated cost of adding a trail is $155,000 to $230,000 depending on the configuration chosen. 4. Funding. The trail and study could be funded from the Park Fund. The projected Park Fund Balance for EOY 2016 is approximately $870,000. 3. Action. The Park Commission should consider a motion to recommend the City Council undertake the North Arm Trail feasibility. BOLTON & MENK Real People. Real Solutions. October 31, 2016 City of Orono Attn: Adam Edwards 2750 Kelley Parkway Orono, -N 55356 RE; North Arm Drive Trail Preliminary Engineering Report Proposal Dear Mr. Edwards: 2638 Shadow Lane Suite 200 Chaska, MN 55318-1172 Ph: (952] "0-8838 Pax: (952)448-8805 Bolton-Menk.com As requested we have performed a preliminary analysis of a proposed trail along North Arm Drive from West Branch to the Lakeview Parking lot, approximately 2,300 feet long. Our initial estimates place the cost of constructing this trail to be on a range of approximately $155,000- $230,000 (total project costs, including engineering and administration) We propose to prepare and deliver a Preliminary Engineering Design Report that includes: I. Recommend a width and placement for the proposed trail 2. Identify cost effective construction materials 3. Further analyze the need for retaining walls 4. Avoid points of conflict with existing utilities and power poles 5. Establish a budget for both Construction Costs and to perform filial design Bolton & Menk Inc. Proposes to prepare and deliver the above described Preliminary Engineering Design Report at an Hourly, Not to Exceed Fee of $3,000. Sincerely, Bolton & Menk, Inc, Brian D Simmons, P.E. */ Project :Manager M\0IiN0\201610-31 Nomb Arm Trail Pmp saidocx Bolton & Menk is an eauaL 000artunity emaLavar. 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