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07-07-2014 Park Commission Packet
AGENDA CITY OF ORONO PARK COMMISSION Monday, July 7, 2014 at 7:00 pm 2780 Kelley Parkway — Council Chambers OLD BUSINESS 1. Recap - May 30 Park Tour - Establish additional tour date (Attachments: - City calendar; Tour notes from Councilmember Levang) 2. Recap - Navarre Playground Plantings & Englund Memorial (Attachments: - Norling Note; - Kempf notes and photos) 3. Discussion on Park Maintenance Standards (Attachment: - Excerpts from Wayzata Operations Manual) 4. Commissioner'Adopt-A-Park' Assignments 5. Park Donation Policy Discussion (Attachment: - Info from May packet) 6. Crystal Bay Park NEW BUSINESS 7. City Docks at City Beaches and Accesses - Public Comment Anticipated (Attachment: - Struve memo and Code Sections) 8. Handicap PortaPotties (agenda item added by chair) 9. Monthly Meetings (agenda item added by chair) 10. Other ADJOURNMENT Additional Attachments: - Site info re: Sandy Beach - 5/5/14 Park Commission Minutes - 90th Anniversary Golf Tournament Flyer - Memo from PD re Summit Park Vandalism City of Orono 2750 Kelley Parkway, Orono, MN 55356 Phone (952) 249.4600 • Fax (952) 249-4616 www.oi.orono.mn.us AMENDED- 2014 Official Calendar S M T W T F S S M T W T F S S M T W T F S 5 6 7 2 9 3 4 10 11 1 2 3 40 6 7 8 2M 4N 6 1 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15 19 22 23 24 25 16 19 20 21 22 16M 18 19 20 21 22 26, 27, 28 29 30 31 23, z4 25 26 27 28 23,2,4 25 26 27 28 29 30 31 S -MT VV T F S S M T W T F S S M T W T F S 1EI 3 4 5 6 7 8 9 10 11 12 411 SM 1 8 2 9 3 10 1 2 30 5 6 7 13 14 15 16 17 18 19 11 12 13 14 15 16 17 8 9 10 11 12 13 14 200 22 23 24 25 26 1820 21 22 23 24 15M 17 18 19 20 21 27, 2$ 29 30 25 27 28 29 30 31 22,2,}, 24 25 26 27 28 S -MT W T F S S M T W T F S S M T W T F S 1 2 31M 5 1 2 NEM 4 5 6 61B 8 9 10 11 12 3 4 51M 7 8 9 7 8 9 10 11 12 13 13 14 15 16 17 18 19 10 11 13 14 15 16 14M 16 17 18 19 20 20M 22 23 24 25 26 17M 19 20 21 22 23 21,22,23 24 25 26 27 27,2$ 29 30 31 24,Z� 26 27 28 29 30 28 29 30 S M T W T F S El 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19M 21 22 23 24 25 26, 2r7 28 29 30 31 S M T W T F S 1 2 3 4 5 6 7 8* 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23j§N= 27 28 29 30 31 Meeting begins at 6:30 p.m. KEY ❑ Council Meeting, 2nd & 4th Monday, 7:00 pm Q Council Work Session, 5:00 pin (NEW TME) (Only One Council Meeting In December) (No Council WS in December) Planning Commission Meeting, 3rd Monday, 6:30 pm Planning Commission Work Session, 5:30 pm (No PC Meeting In December) (No PC Work Sessions in July or December) Park Commission Meeting, 1st Monday/Every Other Month, 7:00 pm Irvew MEETING) (January, March, May, July, September & November) Election Days SUMMER HOURS: (Monday, May 19 -Friday, August 29) Adopted: 12/09/13 Monday - Thursday 7:30 am to 5:00 pin Amended at Council Meeting On: 02/24/14 Friday 7:30 am to 11:30 am Mike Gaffron From: Jessica Loftus Sent: Monday, June 23, 2014 10:43 AM To: Mike Gaffron Subject: FW: Park Commission For the park commission packet. From: lizz [mal Ito: clevana@aol.com] Sent: Monday, June 23, 2014 9:06 AM To: Jessica Loftus Subject: Park Commission Good Morning! Would you ensure that the following notes are placed in the packets for Park Commissioners. Also, could you let me know what the property boundaries are for Sandy Beach as there seems to be some confusion amongst neighbors as to what is park land and what is city land. Thanksl Lizz May 29, 2014 Park Commission Tour General Comments: There needs to be a unified look in the Parks/Beaches. Signage should be the same, presence of bike racks/garbage cans/bollards/No Smoking signs, etc. should be uniform. Parks are called: Playgrounds, Parks, Natural Areas...needs to be some consistency so that citizens can understand what features are at a park versus at a playground versus at a nature area. Hackberry Park: General Assessment. Very nice park. Lots of green space. Play equipment is about 12 years old and appears in good shape. Adequate waste receptacles. Signage is in fair condition. Needs: Bollards need attention. Some are rotted and others are uprooted. Sand in the ballfields need regrading. Benches and equipment should be power -washed at least 1x year. Tie up house with a first right of refusal contract. Repair parking area near Porta -Potty (needs gravel and grading) 7Natio' ns Na ural—Area General Assessment: Neglected and unattractive. Could be a peaceful place for someone to sit to contemplate life, to read a book, to have a picnic, to escape from stress, to have a private conversation with a friend. Needs: Deadfall removed. Paths mowed. Trees trimmed. Buckthorn removed. Seed with natural plants. French Creek Preserve General Assessment: An expansive and peaceful nature setting. Neglected and in disrepair to the point of being unsafe in some areas of the preserve. Needs: More visible signage from the roadway. (currently at such an angle that it is hard to be seen) Buckthorn removal throughout. Repair of directional/informational signage. Repair of Park Here signs. Repair blind. Add a bench by the first blind. Garbage receptacles in parking lot and in preserve. Crystal Bay General Assessment: An expansive parcel of land that provides for use by many age groups and for both organized and unorganized activities. Is a good example of a neighborhood park as it is easily accessible and has the type of play equipment that children and parents favor. Needs: Remove pea rock in playground area and replace with wood chips. New benches. Fence power equipment to ensure safety. Cut & trim trees. Create concrete pads under picnic tables. Create a better enclosure for porta-potty (now just tucked in Repair split -rail fence (consider 2 rail versus 3 rail) z Clean/re-design Post Office gardens for a more unified look. Landscaping (use Navarre as a model). Navarre Playground General Assessment: An up-to-date and well used park. It has green space, good play equipment, and a goodly amount of tables for picnicking and gatherings. Very nice landscaping! Needs: Tree trimming and tree removal. Parking needs to be better identified. Wood chips needed in flower beds and in play area. Repair bollards. Lvdiard Beach General Assessment: Neglected and in disrepair. Safety concerns. Needs: Rip rap and shoreline restoration. Plant at least one new tree to replace the one removed. Bollards and fencing need repair. Add safety rails, fencing or bollards on east side of property to prevent children from falling/playing in the channel or wetlands. Regrade driveway. Extend sand beach. Bench needed. Repair signage at the beach and at the entrance. Livingston Tower Park General Assessment: A very small pocket park that can be a pleasant place to sit and smell the roses! Needs: Garden restoration. Tree trimming. Roberta Lee Antoine Park 3 General Assessment: A large parcel of land that appears in very good condition. A large green space provides beautiful views of the lake. Play equipment is in good condition. Needs: Tree trimming. Remove pea gravel and replace with wood chips. Highwood Nature Trail General Assessment: Completely neglected and unusable in its current condition. No ability to enter the property save for a few boards placed over mud. Feels scary and unsafe. 4 r :�., :� �. - . � _ .. ac %'::C.0 �ti 9 4� f ,.211 �i Qfi iif ��e . s s y yy i' s.y` wy t yktjg- r� � G it t 1 :dT s " �. 04 •S ! al"d b 94T z m _ • r�� s A 4 w- 1 j F $ I I t wy� INDEX A. PRIMARY OBJECTIVE & SCOPE ................................... . ............................. ............................. I............. s III. STREETS..........................................................................................................................................................4 A. STREETS.......................................................................................................................................................4 CEMETERIES.............................................................................................................................................11 B. STORM WATERDRAINAGE........................................................................................................................5 C. FLEET EQUIPMENT MAINTENANCE.......................................................................................................5 MAJOREQUIPMENT...............................................................................................................................11 D. CEMETERIES...............................................................................................................................................5 E. SIDEWALKS.....................................................................................................................................................5 FORESTRY.....................................................................................................................................................12 F. CITYBUILDINGS............................................................................................................................................6 G. MAJOREQUIPMENT.................................................................................................................................6 IV. UTILITIES.......................................................................................................................................................7 A. WATER.........................................................................................................................................................7 B. SEWER...............................................................................................................................................................7 C. WATERMETERS............................................................................................................................................8 D. GOPHER STATE ONE CALL - UTILITY LOCATES.............................................................................8 E. STREET LIGHTS(Cr[YOWNED) ....................................................................................................................8 F. STORMWATERDRAINAGE SYSTEM ......................................................................................................8 G. MAJOREQUIPMENT.................................................................................................................................8 H. IRRIGATION SYSTEMS............................................................................................................................9 I. CITYBUILDINGS............................................................................................................................................9 V A. B. C. D. E. F. G. H. I. J. K. VI. A. PARKS..............................................................................................................................................I--........... 9 PARKS............................................ ..... .............. ............................................................. I.............................. 9 CITY GROUNDS, BOULEVARDS, ETC....................................................................................................10 GARDENSAND PLANTERS.......................................................................................................................11 CEMETERIES.............................................................................................................................................11 SIDEWALKS...................................................................................................................................................11 DOCKS.................................................................................................................................. -.........................I 1 MAJOREQUIPMENT...............................................................................................................................11 IRRIGATIONSYSTEMS..........................................................................................................................12 CITYBUILDINGS..........................................................................................................................................12 FORESTRY.....................................................................................................................................................12 RECYCLING..............................................................................................................................................13 SAFETY TRAINING.. VIL LICENSES, CERTIFICATES, AND REQUIRED TRAINING A. STREETS................................................................. B. UTILITIES ............................ ................................ .I..... C. PARKS......................................................................... ................13 ................13 ......................13 .....................13 .......................13 (11) pipe locator (16) power generator—small (17) skid loader & trailer (split 1/3 with other two depts.) H. IRRIGATION SYSTEMS 1. Startup, Shutdown, And Major Repairs) a) East Lake Street b) West Lake Street c) Lake Street - West of Ferndale d) Depot e) City Hall f) Klapprich Park Ball Field g) Marina h) Rosewood Lane 1) Heritage Park @ Batson's Corner j) Lake Street East — East of Superior Blvd. k) Mill Street 1) Water meter installations and removals each year for private development irrigation systems I. CITY BUILDINGS 1. Public Works Facility a) Perform Minor Maintenance of Mechanical Equipment, Electrical, Plumbing and Record Keeping as Required 2. City Hail a) Minor Maintenance of Mechanical Equipment & Plumbing b) General Assistance As Requested 3. Liquor Store a) Minor Maintenance of Mechanical Equipment & Plumbing b) General Assistance As Requested V. PARKS A. PARKS 1. Klapprich Park a) Grounds (1) Grass mowing & trimming (2) Tree trimming (3) Playground inspection b) Warming House (1) Scheduling of rink attendants (2) Cleaning and maintenance daily during winter ice season c) Skating Rink (open normally from late December to mid February) (1) Sweeping of rink daily (2) Flooding of rink daily (3) Regular Shaving of Ice (4) Scheduling Rental of Facility (5) Hockey Boards: Maintain & Repair as needed d) Ball Fields (Klapprich Park (1) Drag, rake, and chalk 3 times a week 9 (1) Minor repairs and weekly inspections (3) Picnic area (4) Grass mowing & trimming (5) Horseshoe pits (currently not in use) g) Lakeshore (1) Maintain shoreline from Road Masters Cottage to Depot 2. Post Office Park a) Grounds (1) Grass mowing & trimming (2) Fertilizing, watering, and planting (3) Trimming: trees and shrubbery (4) Fence and boardwalk maintenance as required 3. Margaret Circle Park a) Grounds (1) Grass mowing & trimming (2) Trimming: trees and shrubbery b) Ice Rink (1) Sweeping of rink daily (2) Flooding of rink daily 4. Marina a) Grounds (1) Grass mowing & trimming (2) Trimming: trees and shrubbery (3) Trash containers Empty Daily; repair & clean as needed b) Beach (1) Cleanup of seaweed daily (2) Cleanup of bird dropping (goose scat) (3) Clean bathhouse daily C) Playgrounds (1) Minor repairs weekly (2) Log weekly inspections (3) Anchors and swim buoys (a) install, remove, and clean (4) Maintain volleyball courts d) Marina Boardwalk (1) Maintain and Inspect Weekly B. CITY GROUNDS, BOULEVARDS, ETC. 1. City Hall (1) Grass mowing & trimming (2) Trimming: trees and shrubbery (3) Trash containers (4) Benches 2. Lake Street (1) Grass mowing & trimming (2) Trimming: trees and shrubbery (3) Trash containers (4) Picnic tables (5) Benches (6) Brick planters 10 11 (1) Grass mowing & trimming (2) Trimming: trees and shrubbery (3) Trash containers 6. Public Works Facility (1) Grass mowing & trimming (2) Trimming: trees and shrubbery 6. Depot a) Grass mowing & trimming b) Trimming: trees and shrubbery c) Trash collection d) Benches / picnic tables e) Wrought iron fences C. GARDENS AND PLANTERS 1. 41 Garden Sites Throughout City a) Plan Garden Layouts b) Plant Gardens c) Weed, Fertilize, and Water Daily 2. PLANTERS ON LAKE STREET a) Plant Gardens b) Weed, Fertilize, and Water c) Minor Brick and Mortar Repairs D. CEMETERIES 1. Summit Park, Green Lawn, And Wayzata Cemeteries a) Grass Mowing & Trimming b) Trimming: Trees and Shrubbery C) Sign Maintenance E. SIDEWALKS 1. Maintenance of Sidewalks a) Snow Removal of All Residential Sidewalks b) Minor Repairs of City Sidewalks c) Inspection of Sidewalks F. DOCKS 1. Perform Minor Maintenance And Repairs As Required a) Marina Docks b) Depot Docks c) Broadway Docks d) Weekly Logged Inspections e) Setup Aerators and maintain during winter months D G. MAJOREQUIPMENT (1) tractor 4200 john deer (2) flail mower (3) radio service (1/3) (4) 44" walk behind mower (5) (3) Great Dane Mowers (6) % ton cargo van (7) 1/2 ton pickup 11 (8) wood chipper 12 (12) 2 trailers (general use) (13) 1 ton pickup truck (modified with 600 gal. tank for watering) (14) 1 ton pickup truck (modified with 225 gal. tank for watering) (15) 1/2 ton pickup (16) /:ton pickup (17) skid loader & trailer (split 1/3 with other two depts.) (18) 1 Ton Bucket Truck (19) Broom Machine (walk behind) H. IRRIGATION SYSTEMS 1. Daily Operation And Minor Repairs a) East Lake Street b) West Lake Street C) Lake Street - West of Ferndale d) City Hall e) Klapprich Park Ball Field f) Marina / Beach g) Depot h) Lake Street — East of Superior Blvd I. CITY BUILDINGS 1. Public Works Facility a) Snow Removal of Building Openings b) Perform Minor Maintenance As Required 2. Beach House a) Perform Minor Maintenance As Required 3. Warning House a) Perform Minor Maintenance As Required 4. Depot a) Perform Minor Maintenance As Required b) General Assistance As Requested 5. Bell Court Building a) Perform Minor Maintenance As Required J. FORESTRY 1. Trees a) Maintain, Plant, and Remove Trees On All Public Property As Needed (1) hire tree contracts as needed b) Inspection Of Entire City Canopy For Diseases And Hazards c) Consult with Contractors/Homeowners and Administrator tree Protection/Removal Permits 2. Education a) Provide Information And Advice To Residents About Health And Maintenance Of Trees 12 K RECYCLING A. TRAINING 1. Under contract with Safeassure Consultants Inc. 2. Other training provided at various seminars 3. In house training VII. LICENSES, CERTIFICATES, AND REQUIRED TRAINING A. STREETS B. UTILITIES C. PARKS 13 I MINNESOTA STATUTES 2013 465.03 465.03 GIFTS TO MUNICIPALITIES. Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full. History: (1830) RL s 767; 1913 c 319 s 1; 1949 c 294 s 1; 1973 c 123 art 5 s 7 S �` pn'rti stPd nc �`n�N �D!-1G1�'S NI A $AY MINA Copyright © 2013 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. Tonka Bay Donation Program 11 Dear Friend of Parks and Trails: Whether you want to celebrate a special occasion, remember a loved one or help a park in need, there is an opportunity to do so through one of the donations listed in this guide. The Donation Program was established to give citizens the opportunity to assist the City of Tonka Bay in replacing or adding to park amenities through donations. In return, citizens have the opportunity to recognize someone or thing through installation of a plaque. Step 1: Inquiry Donor completes the attached form with donor information, the item they are interested in donating, and the specific park. Step 2: kConfirmation The City will confirm that the requested item is available for donation. If not, it will suggest other appropriatelocations for the donor to consider. Donors will also receive approval for the plaque language. Step 3:Payment Once an item,' location, and cost is agreed upon, the donor can finalize the donation form and return it with a check to City of Tonka Bay: Step 4: Approval We will send a receipt to the donor acknowledging that the donation hasibeen received and let the donor know the estimated, installation date. Step 5: Installation The donated 'item will be installed when both the required materials and the plaque are delivered. Donation Opportunities Your contribution can be directed towards a specific purpose to help us continue to improve and expand Tonka Bay's parks and trails. Donation descriptions and amounts are listed in three categories: Park Amenities, Trail Donations, and Park Fund Support. Park Amenities The gift of a bench or other park amenity is a perfect way to help a park in need and to honor a loved one or celebrate joyous occasions! J Bench donations require an $850 donation which includes installation of a new bench with plaque. Tonka Bay's standard bench is a 6' bench constructed of heavy duty concrete as pictured above. Parks that need bench additions or replacements include: Old Orchard, Manitou Park, Wekota Park, and Pleasant Park. Picnic Table Picnic table donations require a $1,250 donation which includes installation of a picnic table with plaque. Tonka Bay's standard picnic table is a rectangular concrete table with handicap access as pictured above. Parks that need picnic table additions or replacements include: Old Orchard, Manitou Park, Wekota Park, and Pleasant Park Drinking Fountain Drinking Fountain donations require a $1,400 donation which includes installation of a fountain with plaque. Tonka Bay's standard drinking fountain has a concrete pedestal mount with handicap access as pictured above. Parks that need drinking fountain additions or replacements include: Old Orchard, Manitou Park, and Pleasant Park Recycling/Trash receptacle donation requires a $950 donation which includes installation of a receptacle with plaque. Tonka Bay's standard receptacle is constructed with concrete and includes a "covered pitch in" as pictured above. Parks that need receptacle additions or replacements include: Old Orchard, Manitou Park, Crescent Beach, Wekota Park, and Pleasant Park Playground Equipment Playground equipment donation requires a $1,500 and up donation. You can donate individual pieces or furnish the entire tot lot or playground. Contact us for more information at 952.474.7994. Trail Donations If you enjoy walking or riding a bike to your favorite park, trail or other destination, consider making a donation to support this trail endeavor. Donations in any amount are welcomed to support a proposed walking and biking trail along County Road 19/Mantiou Road. The Trail Committee is also actively pursuing planning grants for a trail. We anticipate the trail will become a great amenity to the community. For more trail information, contact us at 952.474.7994. Park Fund Support Donations in any amount for general park and recreation purposes are always accepted Donation Program Policy This policy is designed to enable residents and park users to support Tonka Bay parks through a tax-deductible contribution. It has been established to ensure that appropriate oversight is provided in preserving our City parks. To protect park resources, values, and the park visitor experience, donations shall fully respect the priorities, purpose, and integrity of the City parks. This policy does not supersede the regulations or ordinances of any City of Tonka Bay regulating authority. 1. Tax Deductible a. Donations to the City of Tonka Bay may be tax deductible, please see your tax advisor. b. Donated furnishings are property of the City of Tonka Bay and contributions will be acknowledged by a plaque. The plaque is symbolic of the donation and does not entitle the donor to ownership of the particular donated element. 2. Site a. Although suggestions will be considered for a particular location, placement of park amenities in the city park system are subject to approval by city staff and will be dependent on the needs of the city and planning processes already underway. Some sites may be deemed inappropriate. b. The city retains the right to remove and/or relocate a donated element and plaque at any time when they interfere with site safety, maintenance or construction activities. If an element needs to be relocated, the city will notify the donor. In certain situations, such as safety or emergency situations, the notification may be made after the action is taken. in the event a donation must be permanently removed, the City will seek an alternative location. If no such location can be found, the memorial plaque can be placed on a different existing park feature at the donor's request. 3. Plaque a. Plaque language is subject to approval by city staff. b. The Donation Program is intended to increase public enjoyment of parks; therefore wording for the plaque should have a positive tone. Donors are encouraged to choose messages that are uplifting, inspirational or promote enjoyment of the park area in which the asset is located. C. The dedication plaque may include up to 10 words (including names) in a maximum of 3 lines. d. Assets donated through this program should not be intended to serve as replacements for appropriate memorial markers. Dates indicating lifetime of a deceased person or persons will not be permitted. e. Messages of a private nature and acronyms are not permitted, as members of the public—may-wrongly -interpret them. f. Suggested language for plaques is: Dedicated to (Name) (Year Installed) g. Permanent plaques are not allowed on trees or any living landscape element. 4. Approval Process a. Donation requests will be processed in the order received. b. All park amenities will be constructed of materials selected by the City Council to meet the design and maintenance considerations of the City. c. Complete funding for the donation must be processed before the commencement of any work. The current donation levels are stated herein. These amounts are adjusted periodically. 5. Maintenance The long-term care and maintenance of donated park elements is important to both the donor and City. The City will determine the level of maintenance required for the donated property based upon available budget funding and the type of care needed to reasonably maintain the donation. 6. Life Cycle of Donation a. The City considers it our duty to maintain the donation only for the expected life cycle of the donated item. Because park furnishings only last for a matter of years before requiring complete replacement, donated furnishings may become available for renewal after 10 years, with preference given to the original donor. b. If current information is on file, the donor will be given the opportunity to take further action at the expiration of the original life cycle. If we are unable to contact you or you choose not to renew, the plaque will be removed and the site will be offered to a new donor. It is important that the donor always keep their contact information current. Tonka Bay Donation Program rr V ;1a'�+ Applicant Information Donor Name Address City, State ZIP Daytime Phone Email Donation Information Donation Type Desired Location (park name or street address and describe the location within the park) Donation Amount (please see program for current donation levels) Proposed Plaque Text (reviewed for appropriateness to policy and subject to approval) I have read, fully understand, and agree to abide by the attached Donation Program Policy Signature of Donor Date Please complete and return this form and your check for the total amount (payable to "City of Tonka Bav") to: City of Tonka Bay, 4901 Manitou Road, Tonka Bay, MN 55331. If you have anv questions please contact us at 952.474.7994. DRAFT FOR PUBLIC REVIEW CITY OF EDINA ° e N DONATIONS POLICY OVERALL POLICY The objective of this policy is to provide a welcoming and efficient system of uniformly and responsibly accepting donations to the City of Edina. The policy encourages donations from individuals, civic groups, churches, organizations, foundations and businesses for either specified or unspecified use bythe City. The policy also creates systematic procedures forthe review and acceptance of gifts by identifying the City agency(ies) responsible for accepting gifts; maintaining standards for accepting gifts; managing gifts; keeping records of gifts; and facilitating appropriate recognition of donors. DEFINITIONS "Gift" and "Donation" shall be synonymous. They may be monetary contributions, material items, intellectual property, or services, which the City Council has accepted and for which the donor has not received any goods, services, or advertising service in return. City Facility: Includes parks, buildings, major features, streets and amenities owned by the City of Edina. Existing Donation: Donations accepted prior to the adoption of this policy. New Donation: Donations made after the adoption of this policy. Restricted Donation: A donation given for a specified purpose or with conditions for use attached. Sponsorship: Financial support of a program, good or service where the sponsor receives advertising in return for their sponsorship. AUTHORITY The acceptance of donations must comply with Minnesota Statute 465.03: Gifts To Municipalities. The acceptance of gifts requires administrative action. Only the Edina City Council retains the authority to accept gifts. The City Council retains the sole authority to accept grants from the Edina Community Foundation. BACKGROUND AND PRINCIPLES The City of Edina should encourage and support gifts, grants and sponsorships from individuals, civic groups, churches, organizations, foundations and businesses because it is in the best interest of the City to receive additional funds and material gifts. An objective of this policy is to foster an environment that allows for a deeper commitment to the City through the act of giving. City residents and staff should be proactive in identifying and securing appropriate Edina Community Foundation grants forthe good of the City. Donations Policy Draft for Public Review 3.27.12 DRAFT FOR PUBLIC REVIEW All gifts should be in keeping with the mission, ordinances, philosophy and policies of the City. The development of public facilities is expected to be the result of careful planning and quality construction, not to accommodate gifts. City facilities are to be enjoyed and used by all citizens and are not to become shrines to donors, memorialized persons or business entities. Donor recognition should not compete for attention, nor attract attention away from, the purpose for which the facility was created. Donation acceptance standards and procedures should be clear and consistent, and foster cooperation between City staff and the donor. Acceptance procedure should ensure that donations not become burdensome to the City and that donors understand the City's policy for upkeep and retention. For donations of material items, all installation, and recognition costs should be included with the cost of the donation. The City reserves the right to charge maintenance costs. The City should not become burdened by pledged gifts that are not obtained, and therefore, pledges should not be considered donations. With the exception of real property, all material donations have a specific lifespan that should be clearly defined at the time of acceptance. The City of Edina encourages and welcomes donations by private citizens of certain conservation easements, in order to protect natural, scenic, open or wooded areas within the City. REAL PROPERTY Real Property donations shall be reviewed and a legal opinion rendered thereto by the City Attorney before acceptance by the City Council. GRANTS FROM THE EDINA COMMUNITY FOUNDATION A grant to the City from the Edina Community Foundation shall be considered as a donation and shall comply with this policy. SPONSORSHIPS Donations received through sponsorships shall be considered as donations and shall comply with this policy. GIFTS OF PROFESSIONAL SERVICES Professional services and waivers of fees shall be considered as donations and shall comply with this policy. NEW DONATIONS ACCEPTANCE CRITERIA The following criteria shall be applied in determining whether a donation is appropriate for acceptance. 1. The donation shall meet a true need of the City. A facility maybe determined to be fully developed and the opportunity for donations may not be available. 2. The donation shall be consistent with existing City policy, program outcomes and department or City goals. Donations Policy Draft for Public Review 3 3.27.12 DRAFT FOR PUBLIC REVIEW 3. The donation covers the full cost for the purchase, recognition installation, and if required, maintenance during the expected life span of the feature. 4. The donation shall not typically result in an increase to the City's budget. Recipients shall bear in mind that donations are typically to be considered one-time supplements to Departments and should not be used to develop new programs or services which would require budget supplements from the City in the current or subsequent years. 5. Accounting for the item or fund shall not be excessively difficult. 6. The donation contains equipment that does not require extensive repair or maintenance, and if so, maintenance support is available and not burdensome. 7. The donation does not require the purchase of a burdensome amount of additional items in order for it to be useful. 8. The donation does not present a conflict of interest for the City or its employees. 9. The donation shall not interfere with the intended current or future use of the facility. 10. Pursuant to Minnesota Statute 465.03, "Nothing herein shall authorize such acceptance or use for religious or sectarian purposes." 11. The donation does not require the relocation of other equipment or infrastructure to accommodate it, unless the expense of such accommodation is included in the donation. 12. The City shall not accept sponsorships under conditions where sponsorship advertising detracts from, disrupts or adversely affects the experience or value of the service being provided. 13. The donated item or service shall not pose an unacceptable level of liability to the City. 14. If there is any question as to the legal owner of the donated item, proof of ownership may be requested. 15. The public shall refrain from creating a shrine. 16. No upright monuments or monuments resembling those typically found in cemeteries shall be accepted or installed at any City facility. The only exception to this criterion is the Veteran's Memorial monument. 17. No donations or sponsorships shall be accepted from individuals, groups or businesses that demand that, in return for their donation, the City advertise alcohol, tobacco, gambling or pornography. Donations Policy Draft for Public Review 3.27.12 DRAFT FOR PUBLIC REVIEW NEW AND EXISTING DONATION SPECIFICATIONS Donations and their associated acknowledgement become City property upon formal acceptance by the City Council. This policy does not consider donation pledges as donations. The City reserves the right to remove, relocate or dispose of donations and their acknowledgments when they have been vandalized or damaged by an natural act beyond reasonable repair, reached the end of their life span, or when the donation and acknowledgment interferes with: site safety, maintenance, facility use, aesthetics or construction activities. In accordance with this policy, the City shall attempt to notify the donor in writing at the address on file, of any action related to the disposition of the donation. In certain situations, such as safety or emergency situations, the notification may be made after the action has already taken place. In the event a donation must be permanently removed from its current site, the City shall seek an alternative location, consistent with this policy. The City reserves the right to seek a new donor for an existing gift at the end of the established life span should the original donor choose not to renew the donation, or if the City has not been able to contact the original donor. The City Manager or appropriate Department Director shall recommend to the City Council approval or rejection of all gifts and the location of their placement. The Department Director shall ensure that the products, construction materials and design meet City standards for maintenance, aesthetics and longevity. A specific life span shall be stated for all material donations. The City does not guarantee the life span of a donation. The City does not guarantee survivability of trees, plants or gardens. The size at planting and specie of tree or plants shall be limited to those determined by the City. RESTRICTED DONATIONS Staff shall assure that restrictions are reasonable and the donation is practical to accept and meets the criteria of this policy. All terms of restricted donations shall be clearly stated on the Donation Application and Agreement Form. City Council shall take action on the terms of the donation after hearing the advice of the Department Director or City Manager. Donations requesting the naming or dedication of a City facility shall comply with the City of Edina Naming and Dedication of City Facilities Policy. ACCEPTANCE PROCEDURE Administrative Responsibility: It shall be the responsibility of the City Manager to ensure that proper City officials are informed of the donation; that the donation conforms to this policy; that the donation is acknowledged; that City Council goes through an approval process accepting or rejecting the donation; that timely reports are made; and that suitable recognition Donations Policy Draft for Public Review 3.27.12 DRAFT FOR PUBLIC REVIEW is afforded the donor. The City Manager or a designated staff member shall maintain a record of each donation. The donation record shall include the City of Edina Donation Application and Agreement Form. The Form shall contain all pertinent information such as the donor's name, name of the person, in whose honor the donation is dedicated, and the location or placement of the gift, If applicable. The Form shall state whether or not the gift is restricted, and if restricted, must specify the terms and details of the restrictions. Also included in the record shall be, if the gift is monetary, the dollar amount given, if the gift is not monetary a description of the donation, the lifespan of the gift, and a calculation of the cost of the donation to the City. The Form shall contain a signed acknowledgement that the donor has read and agrees to the City Donations Policy. Notification: It is the responsibility of the donor to provide the City with a current address for purposes of notification regarding their donation and to notify the City in the event of a change in such address. The City shall send written notice to the donor at the most recent address on file, notifying the donor of changes related to the status of their donations, such as a need to remove, relocate, dispose of the donation, or comply with conditions set forth in this policy. Installation: City personnel shall be responsible for approving the installation of donations. A gift installation shall not commence until donations for the cost of the entire donation project have been accepted by City Council. The installation shall be scheduled at a time and date as determined by City staff so as not to unnecessarily interfere with City activities. Costs: The cost of a donation shall include the cost of purchase, the cost of a recognition plaque or element, site preparation, installation, and, if required the estimated cost of maintenance for the expected life span of the donated item. The expected life span of items typically donated shall be specified on a separate schedule. DONATION APPROVAL AND ACCEPTANCE STEPS 1. The donor and City staff shall each complete their sections of the Donation Application and Agreement Form when donations are received. The donor shall retain a copy of this form as a receipt, a copy shall be sent to the City Manager and a copy shall be provided to the Finance Director. 2. Staff shall not place a value on the gift. 3. All cash gifts shall be deposited immediately with the Finance Department in accordance with City cash collection policy and procedure and shall be accompanied by a copy of the Donation Application and Agreement Form. 4. The Department Director shall preserve a record of donations to their department, and the City Manager shall preserve a record of all donations, and those not given to a specific department, by maintaining and updating contact information when notified, on the Donation Application and Agreement Form. Donations Policy Draft for Public Review 5 3.27.12 DRAFT FOR PUBLIC REVIEW 5. Cash donations shall remain in the General Fund account until they are spent for their intended purpose. Unspent cash donations shall be carried over to the new fiscal year. 6. The City Manager or Department Director shall acknowledge each gift of $250 or more by letter, thanking the donor for the gift. Further appreciation and acknowledgement shall be at the discretion of the City Manager or Department Director. RECOGNITION PROCEDURES A ceremony or gathering for recognition shall be permitted, and shall be arranged in coordination with City staff. At the discretion of the Department Director or City Manager, the City may acknowledge donations publicly on the City website and in the City's other publications. The City may recognize donors who have donated $5,000 or more to the City at one time by placing their name, if desired, on a plaque. Donors, who have collectively contributed more than $5,000 over a period of time, but never $5,000 at one time, shall not be recognized on a plaque. A donor who gifts the City less than $5,000, with the exception of bench donations, shall not be recognized by a plaque. Donors of benches shall be recognized according to the following criteria: standard recognition plaques shall be used on donated benches to promote consistency in cost, size, type and mounting with plaque language approved by the City. Bench plaques shall be a maximum of 3" high by 6" wide. The Department Director or City Manager shall give prior approval for all acknowledgement and sponsorship signs, print material or banners. The City prohibits locating, installing and maintaining individual tree plaques at the tree site. Recognition for tree donation shall be at the discretion of the Director of Parks and shall include recognition in a City publication or on the City website. The Director of Parks shall record the date and location of the planted trees, and if the donor prefers, information about the reason for the donation. Donations Policy Draft for Public Review 3.27.12 Donations - CITY OF BEMIDJI Page 1 of 3 The Amenity Donation Program was established to give cit the (Department of: Parks and Recreation in maintaining, amenitiesthrough .donations. Jn;return .citizens havea someone or thing through installation of a,piaqueAnorder; .consistent programfor soliciting and recognizing contrIbut introductory:iatter,and thedollowing;@uidellnes. Someofthi .picnic tables, and trees However,,the-Departmerlt of Ps Interested In working with you on anytypes of amenities the APPLICATION- AMENITY. DONATION PROGRAM (Fill In and print) Scope Memorials • Park ':Namind Ooaortunitles • Memorial Tree:Donatlons • Park ana;Other Amenity"Donations • Tree,iBenctrandOther;Park Alnanity Donation Process -'Memorial DonatharFee Schedule Scope The Bemidji Parks and Recreation': Department amenity donation guidelines allow for several types of donations, We encourage `citizens to contact the department to discuss Ideas for locations. .'However; final memonal;locallons will be dependent on the needs of the department and plannIng ;processes already. underway. -Return to Top Memorials 'Memorlais.wlllbe accepted in the following categories: Memorial Tree Donations: Living memorial donations will be accepted in the form of tree plantings In city parks. Bench and Other Park Amenity Donations - Bench donations will be considered within the: Department park system. General Memorial Donations Donations for general park: and recreation purposes, project development and programs are accepted and encouraged. Statues, Fountains, Plazas, Gardens; ate. Donations of statues, fountains, plazas; gardens, etc, may be accepted under specific circumstances. Bemidji Parks and Recreation Department will determineplacement of all such memorials. - http://www.ei.bemidji.mn.us/indox.asp?Type=B L.IST&SEC=%7BFOAA67OA-9AD5.4E14-A7F1-00607BA5D569%7D 4129/2014 Donations - CITY OF BEMIDJI Page 2 of 3 Return to Too Park Naming Opportunities Naming of a park as a memorial may be submitted to the Director of Parks and Recreation Department (Please refer to the Parks and Recreation Department Facilities Naming Policy). „Amenity donation opportunitiesare outlined In delall-below. ,Return to Top Memorial Tree Donations. The Parks and Recreation Depanmentwlll accepttrees donated by the publicfor gifts and memorials to be plantedin appropriate locations in the parks for a fee. The following guidelines will apply: • Tree species must be approved by Parks and Recreation Department in advance. • Tree caliper must beat least 2" for deciduous trees. • Tres height must be at least :5' for evergreens, • Plaques will be Included as part of the memorial tree: donation: program with design placement and language to be approved Inadvance 'by Parks and Recreation Department The memorial plaque will beprovided and paid for by the'tlonor. •In Instances where trees do not survive tree replacements Will beprovidedtt parkDepartment staff planted the tree.: Replacement trees mayor may not be of the same variety as that of the original donation, • The'.BemlpjhParks and�Recreation'Department will consider special, park location requests with the final location to be'determined by the Department.` =Requests maybe made at any timeof the year and will be considered for the following: spring or fall planting. „Ashes of deceased loved ones maybe planted wdh-the tree at the time of planting.-. - Tree Planting Process: Trees can be purchased from a local tree nursery or. business as' -.long as they meet size qualifications and quality as determined by Bemidji Parks and,Recreation Department Donors must paytha bushess'forthe cost of the tree and delivery cost to the Public Works Facility. A planting and'mainlenance fee of $75 will be charged by Bemidji Parks and Recreation Department. Tree Replacement/Future Plantings Program: If a donor wishes to remember a'loved one by replacing a tree or:shrub'that did not survive in the park system or by assisting the Departmentwithfuture plantings at- locations =determined, by thelpark Department; theyare:encouraged to make: a donation to the Yree replacement/future Plantings; program throughthe Bemldjl Parks and Recreation` Department. These donations will: be used, on an as,needed basis, to replace and plant trees enhancing the, beauty of our park system and our oily. A minimum: donation amount of $125 will be accepted for this purpose:' Return to Too Park and Other 'Amenity Donations The program of donating benches and: otherpark: amenlhespeuch+as picnic tables, give citizens the opportunity toassist the Parks and 'Recreation Department In maintaining, replacing or adding to parkamenitlesn aswell asIhe opportunity to recognize -someone .or thing thmugh'Installationirenovation of apark amenity: and placement of a: recognition plaque Inipark. The' following guidelines wilhapply • Although suggestions wllloe-.considered For a-padmular, location placementohpark amenities in the park system must meet thepian:antl requirements of the 'panicular, park and the iDepartment, Final decisions'as to location will be determined by the Bemidji Parks and Recreation Department. - - - • BemldjiP.arksand Recreation staff will Identify existing: benches and other site furniture which would be desirable to. Donors will be encouraged to provldeaeplacementamenities at,these locations. Small: plaques may be Included on the bench,with design, placement and language to be approved by the park Department • All park amenities will be constructed of materials selected by the Bemidji Parks and Recreation Department to meet the design and maintenance considerations of the department. Return to Too Tree, Bench and Other Park Amenity. Donation Process Donation Process .Please submit an application to Bemidll Parks and Recreation Aeoartment outlininoiavourdonatlna reauestancludIrm Ideas as to For rthe :Panic hold a tree at the time We WIII consider the request In conjunction with park construction and renovation plans, If the donation request falls within a current park site concept plan process,approvafof the Parks and http://www.ei.bemidji.mn.uslindex.asp?Type=B_LIST&SEC=%7BFOAA670A-9AD5-4E14-A7F1-00607BA5D569%7D 4/29/2014 Donations - CITY OF BEMIDJI Page 3 of 3 Trails Commissioner may be necessary. Due to the timing of park planning processes and our annual review of park amenity requests, the total process for installation may take six months or more. Donations to Amenity Donation Program will be recognized with a letter of appreciation from the Parks and Recreation Board of Park Commissioners. General Donations General donations giftedtothe Bemidji Parks and Recreation Department will be acknowledged by a letter from the. Director. Funds generated by these donations will be used to: best meet current needs of the department as determined by the Director. From time to time, the department may be accepting donations for a specific project to benefit the Department. A list of opportunities for project -specific donations will: be maintained and provided to those who express Interest. Memorial Statues, Fountains Plazas Gardens etc Memorial Donations which are large fn scale are. generally not encouraged To the extent thatprojects of this nature are consistent With planning Processes, they maybe considered on a case-by-case basis. Donors may contact the department todiscuss their idea. — ParkTlamino Opportunities exist for naming of park a@es within the park system: Naming of a parkas a memorial may be submitted to the Director of Bemidji Parks & Recreation Department Return to Too Memorial Donation Fee Schedule The following is the fee schedule for memorial donations to the Bemidji Parks and Recreation Department, Specific Information as to memorial donation opportunities can be found in the Memorial Donation Policy. - MemorialTreeDonations - Tree purchased from a local nursery or business cost charged by business for purchase and delivery to Park Operations department Administrative fee (covers planting and maintenance) $75 Tree Replacement/Future Plantings Fund $250 minimum donation Memorial Bench Donations Bench cost(varles based on site needs and busineaschosen for purchase) "$500-1000 Please contact the Bemidji Parks and Recreation Department for: other donation considerations Return to Too http://www,ci.bemidii.mn.us/index.asp?Type=B LIST&SEC=%7BFOAA670A-9AD5-4E14-A7F1-00607BA5D569%7D 4/29/2014 City of Sault Sainte Marie MEMORIAL TREE AND PARK BENCH DONATION POLICY It is the policy of the City of Sault Sainte Marie (City) to accept donations for the purpose of planting trees and installing benches within the City Parks to memorialize a departed family member or friend, or to commemorate a special occasion. All donations shall be in compliance with the following: A. Donations for Memorials will be accepted only for the purpose of purchasing and planting of trees, and for purchasing and installing park benches approved by the City. The Community Services Board (CSB) shall review and approve all such donations in advance. B. Memorials shall be self supporting, i.e. all costs related to a memorial shall be at the expense of a donor(s), including repair or replacement, if necessary. If at any point in the future whereas the tree dies and or bench(es) become in disrepair, the City may remove such items. The City is not responsible for maintenance of donations beyond the normal maintenance program. C. Any tree that is mutually agreed upon by the donor and City staff is acceptable. Some trees may be prohibited based on our weather, tree species and soil conditions. D. Most park areas will be permitted, provided that the location is mutually agreed upon by the donor and City staff. E. Memorial tree(s) and bench(es) are permitted to memorialize a departed family member or friend, or, at the discretion of the City, to commemorate a special event. F. Memorial donations will be recognized by use of a memorial plaque which will be displayed near the donated tree(s) or on the donated bench(es). Any displays must be approved by the City in advance. The City will provide residents with a list of recommended park benches for memorial use. This list shall include a description of each bench and color photo. At the request of staff, Community Services Board and the City Commission, the list of recommended benches for memorial use will be reviewed and amended as deemed necessary. Standard memorial plaques shall be used to promote consistency in cost, size, type, and mounting, with plaque language approved by the City. All placements of plaques must be approved by the City to facilitate grass maintenance operations. G. A ceremony or gathering at the time of a tree planting is permitted, but must be arranged in advance with City staff. H. The City does not guarantee tree survivability, park bench(es) and plaque longevity. I. City staff shall maintain a record of each donation. The record shall contain all relevant information such as the donor's name, person's name who is being memorialized, bench and/or tree location, type of tree or bench, etc. (Passed by City Commission - Monday, October 2, 2006) City of Sault Sainte Marie Parks and Recreation Department 225 E. Portage Avenue Sault Sainte Marie, MI 49783 Phone (906) 632-5768 12ublicwork@sault.com www.saulteity.co Memorial Tree and Park Bench Donation Application Name: Date: Address: State: Phone #: Email: City: Zip Code: Fax #: Please indicate if you are interested in donating a memorial tree or park bench. Memorial Tree ❑ Memorial Park Bench ❑ Please indicate if you are interested in donating a memorial plaque. Yes ❑ No ❑ Please describe the location you wish to place a memorial tree or park bench. If you wish to donate a memorial tree, what type of tree would you like to donate? If you wish to donate a memorial plaque, please describe what you would like to be written on the plaque: Please enclose a non-refundable deposit of $250.00 and return to the Parks and Recreation Department office. Prior to tree and/or bench installation, remaining balance must be paid in full. Receipts will be provided. Please make checks payable to: City of Sault Sainte Marie Please Note: All iocations-o(memorial_tree-or__park -bench,_ty_pe_of-trae, and_ plaque_ display-must_be pre -approved by the City < Gn P ++ •° Gti� w q � o U o �'' •O •%' �'' F"n d b ,�` U UO O ° w aj .D b ,A abi U O •C Ni k4 ..--�� '•Q VJ bA N C 4+ itl C• .U+ q by .q T N .C.Cyy �y ice. •L y O � 4 � � ° '.L' A � .� � y C v �7 � "p w G4 � .x Oy � ami m � � � � `� o..� '� � '� •,°� b ,d N .� CC ° t.. C «f °U n O A 'p❑❑ ^❑O❑ A. O U j ,b cz O w bq U 7 C n C f� LIS 'f2 w a A 0 u y N N {S fC N aMC'i 6a7 Ole O �`• U P ❑E o `� � p c°�i ++ •° Gti� w q � o U o �'' •O •%' �'' F"n d b ,�` U UO O ° w aj .D b ,A abi U O •C Ni k4 ..--�� '•Q VJ bA N C 4+ itl C• .U+ q by .q T N .C.Cyy �y ice. •L y O � 4 � � ° '.L' A � .� � y C v �7 � "p w G4 � .x Oy � ami m � � � � `� o..� '� � '� •,°� b ,d N .� CC ° t.. C «f °U n O A 'p❑❑ ^❑O❑ A. O U j ,b cz O w bq U 7 C n C f� LIS 'f2 w a A 0 MEMORANDUM TO: CITY COUNCIL FROM: JESSE STRUVE, PE SUBJECT: DOCK INSTALLATION PROCEEDURES DATE: JUNE 18, 2014 CC: Last fall, I made a presentation to the City Council regarding the installation of docks. In 2013, staff received a number of calls pertaining to the use of docks at beach areas. Per City Code (Sec 22-101), it was unlawful for any person to dive, jump or fish from docks in beach areas. It is also unlawful to dock any watercraft at the docks located at beaches. Due to a higher than normal number of complaints from residents on the use of docks in beach areas, staff reevaluated dock placement throughout the City. Based on the City Code the use of docks in swimming beach areas is to stand on only. Many of the docks in Orono were starting to require high annual maintenance. In an effort to reduce long term costs of maintenance or replacement, and because the use of the docks in swimming beach areas has such a narrow use, staff felt docks should not be installed in swimming beach areas. Over the winter, I made a recommendation to the City Council to only install docks at public boat landing areas, because the docks serve a purpose and can be easily used by the general public. The City Council agreed with staffs recommendation. This spring, Public Works only installed docks in designated boat landing areas and did not install docks at any beach or fire road access area. Public Works kept the removed docks and can reinstall them if directed by the City Council. Attachments: • City Code Article III. — Public Conduct in Parks and Public Swimming Areas Nlunicode Page I of 5 Orono, Minnesota, Code of Ordinances >> Title III - STREETS, PARKS AND OTHER PUBLIC PROPERTY >> Chapter 22 -PARKS AND RECREATION ?> ARTICLE III. • PUBLIC CONDUCT IN_PARKS AND PUBLIC SWIMMING AREAS» ARTICLE III. - PUBLIC CONDUCT 1N PARKS AND PUBLIC SWIMMING AREAS Definitions. «: •n= Unlawful - !1 .: 1:•- • lc, •:�� •Val !!cq. See, 22-91. - Sales. advertisements, Motor vehicle operations, See. 22.D4t - Operation of model airplanes. -Animal !1- alcohol. 1• Se(- «l i ! l ! 1 91. Sec. 22-99. - Nudity, sexual conduct. obscenities, Sec11 1 l 1 1 a=r Sec. 22-86. - Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Animal means all animals, reptiles and fowls of every kind and description, whether domesticated or such as may be tame, but are of a species commonly found in wild habitat, but excluding domesticated dogs and cats. Motorized vehicle means any self-propelled vehicle equipped with a unit for its propulsion by means of energy stored on the vehicle, including a vehicle designed to be propelled by means of such energy alternatively or in combination with human power, and includes vehicles designed to be drawn by self-propelled vehicles, but excludes such vehicles designed exclusively for operation on metal tracks. Nudity means uncovered, or less than opaquely covered, post -pubertal human genitals, pubic areas, the post -pubertal human female breast below a point immediately above the top of the areola, or the covered human male genitals in a discernibly turgid state. For purposes of this definition, a female breast is considered uncovered If the nipple only or the nipple and the areola only are covered. Obscenities means those slang words currently generally rejected for regular use in mixed society, that are used to refer to genitals, female breasts, sexual conduct or excretory functions or htlp:Iltibrary.municode.com/print.aspx7h=&clientTD=13094&RTMRequest http%3a%2f%2flibraTy.municode.com%2tATM... 7/3/2013 Municode Page 2 of 5 products and that either have no other meaning or in context are clearly used for their bodily, sexual or excretory meaning. Park means an area reserved, designated or used for active or passive public recreation, except a swimming beach, that is owned, operated or controlled by the city. Sexual conduct means human masturbation, sexual Intercourse, or any touching of the genitals, pubic areas or buttocks of the human male or female, or the breasts of the female, whether alone or between members of the same or opposite sex or between humans and animals in an act of apparent sexual stimulation or gratification. Swimming beach means an area reserved, designated or used for scheduled or open public swimming which is owned, operated or controlled by the city. (Code 1984, § 9.31(2)) Cross reference— Definitions generally, § 1-2. Sec. 22-87. -Application. This article shall apply to all parks and swimming beaches and supplements and is in addition to those provisions of this Code which, by their terms, apply only to specific recreational areas. (Code 1984, § 9.310)) Sec. 22.88. - Exceptions. This article does not apply to city employees or authorized emergency personnel acting within the course and scope of their employment. (Code 1984, § 9.31(3)) Sec. 22-89. - Unlawful acts. It is unlawful for any person to: (1) Enter upon any park between the hours of 10:00 p.m. and 6:00 a.m. of the day next following, when notice is given by signposting. (2) Enter upon any swimming beach between the hours of 6:00 p.m. and 10:00 a.m. of the day next following, when notice is given by signposting. (Code 1984, § 9.31(3)(A), (3)(S)) Sec. 22-80. - Damage to, theft of equipment, objects. No person shall mark, paint, write or post bills upon, deface or In any other way damage, destroy, remove or carry away any equipment; manmade, natural or cultivated plantings, or other thing that is used or situated upon a park or swimming beach. (Code 1984, § 9.31(3)(0)) State law reference— Malicious mischief, Minn. Stat. § 609.695. Sec. 22-91. - Sales, advertisements. http://library.muntoode,comlprint.a5px7h=&clie-naD=13094&1-ITMRequost=http%3 a%2f'/o2flibrary.municode.com%2fHTM,,. 7/3/2013 Municode Page 3 of 5 No person shall sell or by any means advertise for sale any goods, wares, merchandise or services of any kind, nature or description in a park or swimming beach. (Code 1984, § 9.31(3)(P)) Sec. 22.92. - Motor vehicle operations, standing. No person shall: (1) Operate a motorized vehicle in any park or swimming beach except such portion as is graded, paved, designated or maintained as a public street, parking area or boat launching area. (2) Leave a motorized vehicle standing In any park not designated as a parking area. (Code 1984, § 9.31(3)(C), (3)(D)) Cross reference— Traffic and vehicles, ch. 66. Sec. 22-93. - Riding bicycles, nonmotorized vehicles. No person shall ride a bicycle or other nonmotorized vehicle in any park or swimming beach except on designated pathways, and then only in such manner as to not threaten or endanger the person or property of others. (Code 1984, § 9.31(3)(M)) Cross reference-- Bicycles generally, § 66-121 at seq. Sec. 22-94. - Operation of model airplanes. No person shall operate a model airplane in a park or swimming beach. (Code 1984, § 9.31(3)(N)) Sec. 22-96. - Animal regulations. No person shall: (1) Except as provided in Minn. Stat. § 256C.02, bring or keep an animal owned or under his control into or upon a park. This subsection does not prohibit dogs or cats that are on leashes. (2) Except as provided in Minn. Stat. § 256C.02, bring or keep an animal, dog or cat owned or under his control into or upon a swimming beach, (3) Bring or keep a dog or cat owned or under his control into or upon a park unless such dog or cat is effectively restrained by means of a leash or chain and Is kept from disturbing persons, wild animals and wildfowl, or bring a dog or cat owned or under his control into or upon a park where prohibited by signs. (4) Bring or keep a dog or cat owned or under his control into or upon a park without such person having in his possession at all times equipment for the removal of any feces deposited by such dog or cat; and, upon such deposit being made, using such equipment for the immediate removal and sanitary disposition of such feces. (Code 1964, § 9.31((3)(E)—(3)(H& Ord. No. 209 2nd series, § 1, 11-13-2001) Cross reference— Animals, ch. 62. http:llikbrary.municode.com/print. aspx?h-&clicntlD=13094&I-ITMRequest=http%3 a°/02f%2fl ibrary.municode,com%2f RTM... 7/3/2013 Municode Sec. 22.96. - Use of alcohol. Page 4 of S No person shall sell, possess or consume any alcoholic beverage in any park or swimming beach. For the purpose of this section, the term "possess" shall not relate to a container which is kept in the trunk of a vehicle if it is equipped with a trunk, or kept in some other area of the vehicle not normally occupied by the driver or passengers if the vehicle is not equipped with a trunk. (Code 1984, § Cross reference-- Alcoholic beverages, ch. 34. Sec, 22-97. - Building fires, No person shall build or maintain a fire In a park or swimming beach. (Code 1964, § Cross reference— Fire prevention and protection, ch. 46. Sec. 22-96. - Discharging fireworks. No person shall discharge fireworks in a park or swimming beach. (Code 1984, § 9.31(3)(K)) Cross reference— Fire prevention and protection, ch. 46. Sec. 22-99. - Nudity, sexual conduct, obscenities. No person shall engage in nudity or sexual conduct, or audibly express obscenities, in a park or swimming beach. (Code 1984, § 9.31(3)(L)) State law reference— Indecent exposure, Minn. Stat. § 617.23. Sec. 22-100. - Fishing. No person shall fish at any swimming beach. (Code 1984, § Sec. 22-101. - City docks. (a) All docks owned or maintained by the city shall be subject to the regulations in this section, and are referred to as "city docks." (b) it is unlawful for any person to: (1) Dive, jump or fish from or otherwise use a city dock or the adjacent area in a manner so as to disturb or endanger any other person; (2) Dock any watercraft except for the temporary purpose of boarding or discharging passengers, and then not in any dock within a swimming beach; (3) Use a city dock or the surrounding area for any purpose between the hours of 10:00 p.m. and sunrise the next morning; or (4) Deposit or leave any_p�er can, bathe glass or other refuse on or near a city dock except in approved containers placed by the city for such purpose. (c) http://iibrary.municode.cornlpiint,a8px?h=&cliemIIY 13094&14TMRequest=http%3e/"2N/o2tlibrary.municode.com%2fliTM... 7/3/2013 Municode Page 5 of 5 It is unlawful for any person to disobey any order of a police or health officer relating to the use of a city dock, or to disobey any signposted regulation or rule. (Code 1984, § 9.33) Secs. 22-102-22-110. - Reserved. http://library.municode.com/print,aspx7h=&clientrD--13094&IITN4Rcquest—http%3a%2t%2flibrury.municode,com%2f i7M... 7/3/2013 City of Orono Park Nance: Sandy Beach Classification: Lake Access/Beach Legal Description: No legal property description. Park area is a public right-of-way street that was converted to a public beach area. Location: At end of Maple Place on North Arm Bay (map section #8) Size (in acres): .23 Character: Narrow stretch of lake access, old fire truck access lane. Adjacent Land'a?Use: Single -Family Residential Physical Features: Flat terrain with gradual decline toward lake shore. Existing Facilities: Bike rack, garbage can City information sign Typical Use Groups: Neighborhood residents Problematic Conditions: A dock for the beach was installed but became an attractive nuisance due to use by teenagers. Deed Restrictions, or Purchase Conditions: None Notes: None VIII -35 Sandy f ,51 .5 < 2 Sandy Beach n INSIVRoil rus-1-OR L INNER lip 936.6 � X F a CERTIFICATE OF SURVEY FOR RICK & BETH NELSON OF LOTS 14 & 15, BLOCK 4, CRYSTAL BAY VIEW HENNEPIN COUNTY, MINNESOTA I U1 44/ 'k �� * X3 ryrypIF b„ F' fir' ry� a" ^1i" 1�1U N etc. 1$1 OR so a.^vl'oNG p13,N N— „n�N �tcvl,ioNs LEGAL DESCR!!°`.IU"I of Pli:MI SES FUNIVEYED: Lots 'n antl 15, 5 ock 4, CRYSTAL NAY. VIE12. This survey ntenris to show the b9lmdarles pt the above descrlbed property, and the Ie[etlon of an axlstlny house. LFi, sheds, anb all n. I vlslble "Plerdcove.r" thereen. 'L does not Po -Port [n sbour any other mPro vements or enoroach- me.nts. DeloLes iron marker Nearl ngs Shnvin ere based upon an as.wmed datum. ur:'gYOON I ilei IF,rerli I I I Ill II 11 I l r I)k dll,F I: I dll II ha Il II 6II 'Id u 11 Ln.I- II rnlll II fN n a zo-93 y _ Ire mo Merl S. G,.iIII, M ol, Lu .M1lxr l]]ro 93-43 MINUTES OF THE ORONO PARK COMMISSION Monday, May 5, 2014 7:00 o'clock p.m. ROLL CALL The Orono Park Commission met on the above-mentioned date with the following members present: Chair Rick Meyers, Commissioners Jan Berg, Sarah Lindahl, and Jessica Warner. Representing Staff were Assistant City Administrator for Long -Term Strategy Michael Gaffron, Public Works Director/City Engineer Jesse Struve, and Recorder Jackie Young. Commissioner Dean Lundblad arrived at 7:11 p.m. City Council Member Lizz Levang was present. Chair Meyers called the meeting to order at 7:00 p.m. Meyers noted the Park Commission met a couple of months OLD BUSINESS 1. UPDATE/RECAP — NAVARRE PLA Meyers stated approximately two weeks ago some mi himself, and Council Member Printup cleaned up the everything ready for the planting of the lilac bushes tl Meyers reported he appeared before the Ci Ms. Englund in honor of her late husbandi City Council agreed to accept the donation formally approved by the Park,'Commissio- Meyers moved, Bergase begin the planting of th VOTE: Ayes 4, Nays 0. 2. Meyers stated as part of the F installed. TheTublic Works concerns about memorials in formal policy at this point co Commission to discuss what Meyers stated originally more nondescript should memorial stone. as ago, with three commissioners present. D CLEANUP AND PLANTINGS from the Navarre Community Initiative, and buckthorn at the Naiarre Park to get re donated by Jeanne Englund. at its April,- 28 meeting to discuss the donation by ion consists ,,,approximately 15 lilac bushes. The 3nelund but then would like the donation to be t the donatio-n-'by Ms. Jeanne Englund of the lilacs and to as Norliiie'Landscarte can commence the work. ation, Ms. Englund has also requested that a memorial stone be and'a6me members of the City Council had expressed some in the cityaowned parks. Meyers noted the City does not have a donations, but that the City Council would like the Park a memorial stone but the City Council felt that something a little . Meyers stated one option would be to have a smaller sized Meyers asked what the Commissioners felt about the memorial stone. Lindahl stated she could see how a park could become unsightly if people are donating items that may not be ideal and that it may also result in issues relating to vandalism or maintenance. Lindahl stated if someone wanted to donate funds, the City could perhaps have a plaque listing the people's names. The funds could then be used to maintain the par s. Page 1 of 10 MINUTES OF THE ORONO PARK Monday, May 5, 2014 7:00 o'clock p.m. Warner asked where the plaque would be located. Meyers noted the original proposal dealt with a memorial stone being placed at the park Meyers asked if Commissioner Lindahl was thinking about having the plaque listing the names located at City Hall. Lindahl indicated she was contemplating a plaque that would merely list the names of the donors. Warner stated if Ms. Englund was interested in having a memorial at the Navarre Park, they could perhaps have a little marker or name plate under the planting similar to what Noerenberg Park does. Meyers stated one option that he discussed with Ms. Englund in front of the lilacs. Meyers stated a small plaque could be p would say Paul's Glory, which would be very nondescript Berg stated she would prefer to see the recognition located in the ground could be removed. Struve concurred that that is one issue that would neei Public Works Director, he will look at all the negative Commission will have all the facts befdhF Noerenberg Park and that it is closed at a Struve stated unless those types of things ring two of the Paul's Glory Hostas front of the hostas that simply but that her`only concern is that plaques Struve stated in his role as the s but he does hot so the Park Struve noted people need to drive to irks tend to be open all night long. 3isappear or get vandalized. Berg asked if he has seen anything in other parks that co ildperhaps be used in Orono. Struve stated there is &bike rack in Navarre with a•smallplacard fastened to it, which has not been removed or vandalized. 'Struve stated the more secure=s'omething is, the harder it is to remove. Meyers noted there is a wooden sign thafsays'Navarre Playground at the entrance to the park and that perhaps a plaque -within the sign could be an option: -Me stated the sign is located on the ground and fastened+ own. Meyers slated in the.past at the Navarre -lark people have donated plants, park benches, and a drinking fountain. Meyers, stated additional plaques could be added for any other donations, which may be a good option. Lundblad stated be is familiar with1he signs at the parks and that he was thinking the plaque would either have to go on the post or the back side of the sign since there is not a lot of room given the lettering on the sign. Meyers indicated he is thinking of a small plaque. Lundblad stated the posts are either 6" x 6" or 6" x 8" Meyers stated it would have to be in scale with the sign and that having it consolidated in one place would make it easier for everyone. Meyers stated it would also be consistent throughout the city. commented there will be will likely want their name at that who will want to make a donation to a specific park and that Page 2 of 10 MINUTES OF THE ORONO PARK COMMISSION Monday, May 5, 2014 7:00 o'clock p.m. Meyers stated these are merely some ideas at this point and that no formal decision by the Park Commission will be made tonight. Meyers indicated he will let Ms. Englund know that there will be recognition of some sort that will be determined at a later date. 3. DISCUSSION ON PARK MAINTENANCE STANDARDS Meyers stated park maintenance will be an ongoing discussion item for the Park Commission but that he would first like to discuss the Adopt -A -Park program where each commissioner will be responsible for a certain number of parks. 4. COMMISSIONER `ADOPT -A -PARK' Meyers stated Commissioner Berg had suggested the Park Cnhimission;go on a tour of the city parks, which would allow each commissioner to become familiar wifh the parks: Meyers stated following the tour each commissioner could choose which parks they -Would like to monitor. Meyers stated the City could possibly rent a van to drive the commissionFfs a3ound. Gaffron noted the Park Commission has gone on hundred dollars to rent a van for a few hours. Meyers stated that would likely be an it option would be to take a couple of per the Commissioners have any interest in Warner stated she Lindahl and Lundblad in doine that if that it will likely cost a couple a tour would is a good idea. cil approval and that another various parks. Meyers asked if business hours. Meyers stated the Adopt-A-Par`Cassignmenta could be done after the tour and that it would be beneficial to go as a,gronp. 'I eyors=stated anymaintenanca.issues will come down to the question of whether it is a natural$fea$iire or neglige ice and that,�ii,number of theTaaxks in the City are more natural, passive parks. Gaffron indicated he will check_to.see whether any funds are available for the vehicle rental. It was the consensusiof the Park Commission to have the tour on a Saturday morning. Gaffron noted Staff worrldmot be aizailable on the weekends but that they could attend the tour if it is done during the evening hours. t3affron stated to his recollection the previous Park Commission went on the tour during the time their regular meeting was held. Gaffron indicated he would begone May 28, 29 and 30. Struve stated he would be unable to attend if it was held on a Thursday night. It was the consensus of the Park Commission to hold the tour on Thursday evening, May 29, at 5:00 p.m., with the group meeting at City Hall. Page 3 of 10 1,� 7` m MINUTES OF THE ORONO PARK COMMISSION Monday, May 5, 2014 7:00 o'clock p.m. RECRUITING Meyers noted he did ask one individual to attend tonight's meeting if they were interested but they are not in attendance. Meyers stated he would encourage everyone to try to recruit someone to be on the Park Commission and that it would be ideal if there could be seven commissioners. Gaffron noted the vacant positions are still listed on the City's website and that the advertisement in the newspaper did not result in anyone applying. Meyers asked if any interested candidates would need to be approvedliy the City Council. Gaffron indicated they would need to fill out an application and-thenbe approved by the City Council. NEW BUSINESS 6. REVIEW PARK DEDICATION PROCESS TEES AND USE OF TUNDS Meyers stated he would like the Park Commissioners to`be aware ofthe City's park dedication process, fees and use of funds. Meyers stated the information is 'available'o dine and that a woxking knowledge of the City's Comprehensive Plan and sur eywpuld be very help ill,' �` ' Meyers noted some information was provided to the,Park Commissioners as part of their packet for tonight's meeting. Meyers requested Gaffron,explain`hbw the park dedication fees are determined. Gaffron stated the City is4ble`tad6llect park dedication -Tees at°the time aproperty is subdivided, which is technically the only tif6& City cao omllect a fee. The fee is in lieu�'?.iif dedication of land and is based on the fair market value of the ]and priori©.the subdivision. If Council chooses to have the developer pay a fee rather than donating land,.the park fee would be equivalent to eight percent of the value of the land. Gaffron noted the..fee is'establi6ed of s minirhum of $3; 50 per lot up to a maximum of $5,550 per lot. Gaffro indicated the City is able to'use the park fees.;fr�r acquisition of park land but not for maintenance per state statute. Gaffron stated the City=has done an analysis of how the fee dollar amounts were arrived at per lot, azul by statute the City has to demonstrate a connection between the amount that is being charged and the reasons that amount is being -",charged. The original analysis was done approximately 13 to 14 years ago and assumes that the new development will pay for future park needs because the past or existing development -paid for whati s already in place. Gaffron stated there are a numbei i6fproperties listed on the City's wish list that may or may not ever become part of the city-owned,�parTc system, but that the list helps define what the needs are for the future. There is also a listing in the Park Commission's packet of all current city -owned park land, how much was paid for the land, and when the properties were acquired. Gaffron noted the City currently has approximately $33 million worth of park land based on current valuations and that a significant amount of that land was donated. Meyers asked if there is a process where people can contest the park dedication fee being charged by the Page 4 of 10 MINUTES OF THE Monday, May 5, 2014 7:00 o'clock p.m. Gaffron indicated there was, and stated in the past part of the subdivision application process was to have a review of the application completed by the Park Commission. The Park Commission would then make a recommendation on whether a fee should be charged or whether land should be donated. Gaffron stated in his view it would be appropriate to bring a subdivision application before the Park Commission. Meyers noted the Lakeview Golf Course application would come before the Park Commission. Gaffron indicated the golf course will likely be making preliminary plat application in June or July. Berg asked whether there would be a park dedication fee charged lots. Gaffron indicated there would be, but that if there is an exist" 9,110ui able to collect the park dedication fee on the newly created lot. The time final plat approval is requested. Gaffron stated in the 1970's and 1980s, the park dedication fee was times would choose not to collect the fee until the house=was constr oftentimes the fee was neglected to be collected and that=itvs more which has been the current practice noO�many years. Meyers asked if there has been any last time the fee was raised. Gaffron stated the elected not to iner¢ of the surrounding Berg noted 7. Meyers requested the Park restrictive covenants and a them. PAID PAR Meyers stated he would lik stated high school students city -owned parks. of land is divided into two one of the lots, the City is only would receive the money at the ximately;$200 and the City at on the lob , saffron stated I to collect t6` fiee up front, fee. Meyers noted 2001 was the was discussed twoor4bree,years ag'o' and the Council at that time ,d Orono's patk`dedication i e Iias typically been higher than that fees are required. AGREEMENTS FOR VARIOUS PARKS oners review the information attached to their packets on the various in place:%r the City's various parks to familiarize themselves with I an idea of what the Park Commission feels about this item. Meyers be hired part-time at $10 or $12 an hour to perform certain work in the Berg stated it would probably be helpful in keeping the parks clean but that she is not sure what type of budget the City would have for that. Berg asked whose responsibility it is currently to keep the parks clean. truveindicate cell the parks are under tutie responsibiIity�0 e Pu c Works Department an that they do have the garbage cans picked up on a weekly basis and mowing performed by an independent Page 5 of 10 MINUTES OF THE ORONO PARK COMMISSION Monday, May 5, 2014 7:00 o'clock p.m. contractor. At the present time the Public Works Department does not have a lot of money budgeted for the parks and that Staff does not walk the parks on a regular basis. Struve indicated currently any work outside of those items is usually complaint driven. Struve stated in terms of budget, currently there is no money budgeted for seasonal part-time help. Struve noted the City will be starting the 2015 budget process sometime this summer, and that if the Park Commission feels a part-time park keeper would be beneficial, he could make that request but that they would need to define what the part-time person would do. Struve noted the Public Works Department also does not have a lot of equipment available for the park keeper to utilize. Meyers commented they would probably need a truck, a equipment. Struve stated there would be some initial startup costs. Tho',1*611c Works Department also performs some weed applications. Struve stated if the Park Comnurssion is interested in hiring seasonal help, they would need to create a budget to acquire some of thaVegmpment and outlie maintenance standards that should be followed and the costs associated withalii6se items. Struve stated it may be too late to make the request for 2015 but that they could consrderdt for 2016. Meyers stated he brought up the subject to see whether if wquld be�ost effective to hire someone part-time that would be dedicated to ch oidhg the parks on &Ogttlar basis. Berg asked if there is any way to start an working for a public works department. Struve stated there are generally have a parks issues that would need Meyers stated maintenance issues,,are si MINUTES OF THE ORONO PARK COMMISSION Monday, May 5, 2014 7:00 o'clock p.m. 9. EXPLORE INTEREST FOR MORE ACTIVE USES IN CRYSTAL BAY PARK Meyers noted the Park Commission discussed this item briefly at their last meeting and that some residents have expressed a desire for more active uses at the Crystal Bay Park. Lundblad stated they have discussed a possible ice arena at Crystal Bay Park at some point in the future and that it might be a possible project for 2015. Lundblad stated at the time Jim White was the mayor, there was a tree dedication ceremony and he had raised the issue that one of the Orono residents wanted to pay for a pavilion in that park. Lundblad stated he never heard adytli rg about that again but that he was curious where that ended up. Meyers stated he vaguely remembers Jim White indicating irat.he kad 7a benefactor who was interested in making a significant donation to the City parks but that, Jieisnot aware;617-who the person is. Meyers stated he is not sure whether the City is necessarily infer ted in a pavilhon,at°Crystal Bay Park, but that if the Park Commission is going to have any discussibnssregarding changing the wise of Crystal Bay Park, it will likely be necessary to hold some type of pub11 - eting for the residents. Meyers noted Crystal Bay Park is not suitable for baseball,fields antlstliat hockey rinkslend to be costly since they often require lights and a wai=ming,house. Meyers stated the improvement could also change the character of the neighborhood. Meyeits�rioted a number of eJties are not maintaining their outdoor hockey rinks any longer since people prefer,,itui6 rinks. Meyer9`stated in his view an outdoor hockey rink is very labor intensive and likely will require someone to keep as�hedule of play times, which raises the question of who would be tnanaging that. Berg asked how Wayzaia,'manages their hockey rink Berg noted t ey:also have a warming house. Struve indicated he is not aware of how Wayzata manages that. Struve noted he has received a note asking if the P.ark,Commission would ,�onsidar,a dog area 3 ithin the Crystal Bay Park. Meyerssetatefl the Park Co mmissiorlcould perhaps'lodk=at sending out a survey to see what the residents are interested in or holding a public hearing. Berg stated sheds not sure what kind of return, hey would receive on a survey. Gaffron stated if it fs".more neighborhood oriented, the residents would be more likely to respond to it. Gaffron stated the last survey done b , the City related to the street lights in Navarre in 2013 and that the last park survey was completed -in 3008. Gaffron stated generally Orono residents have indicated they want open spaces preserved ani that they are not anxious for new baseball fields to be constructed or other active uses. Gaffron stated he would recommend the Park Commission focus on individual neighborhoods. Warner noted the Crystal Bay Park is more of a neighborhood park and not necessarily a city-wide park. Gaffron stated the City does not have regional parks and that they are either run by Hennepin County or the Three Rivers Park District. Page 7 of 10 MINUTES OF THE ORONO PARK COMMISSION Monday, May 5, 2014 7:00 o'clock p.m. 10. DONATION POLICY DISCUSSION Meyers stated the City currently has no formal policy in place to accept a donation. Meyers noted the Park Commission packet contains some information on what other cities do. Lindahl stated other than what she mentioned previously, she does not really have any input on it. Warner stated she likes the idea of using benches and other peripheraiaitems for donations. Warner commented donations are a good way for the City to obtain someaaally nice equipment. Berg stated she concurs with Commissioner Warner and be created. Meyers stated it might be beneficial to have a li have a policy that accepts any type of donation. replacement and upkeep. Meyers stated Orono is a very affluent 00 Meyers stated he would like to work wife also have a list of standard items that couk commented other individuals might like to Meyers asked if the ( City's General Fund. Gaffron stated the most recent dedicated fund that but to his knowledge the City does rothau¢,asepi he likes the idea of a`"separate fund Berg Struve stated the additional funds needs to be Meyers stated if there obtain funds. budget for ier items ni items for donation should £items, but that he also feed`s that it might be better to eyers stated donations of plaissues with and donatton5'can range from small 'tb very large, it donors ori spccific donations but that the City could tied that require�iittle to no maintenance. Meyers legacy -by donatingmoney to Orono parks. whether it all goes into the created was for donations for the golf course for donations to the park. donations. the Park Commission currently does not have one. but it is currently allocated for garbage pickup and mowing, with eptly available. needs, the Park Commission could approach the City Council to Struve noted the Public Works Department has a storm water enterprise fund that could be used if there are pressing issues with storm water but that there is a limited amount of money available at the present time for the parks. Berg commented in her view it is important to have a separate park fund. Page 8 of 10 MINUTES OF THE ORONO PARK COMMISSION Monday, May 5, 2014 7:00 o'clock p.m. Meyers stated the City could set up a park legacy fund that could be advertised for people who want to create a legacy. Meyers indicated he would like to keep it simple and inviting so people are not scared away from donating. Struve stated it is his belief that post cards were mailed out to all the Orono residents informing them about the opportunity to donate to the golf course. Meyers stated the Park Commission could decide on some items that would be more standardized and that the Public Works Department likely has some catalogues that could be reviewed by the Park Commission. Meyers stated some examples of recommended donation.items could include park benches, drinking fountains, signs and trash cans, but that he would like tera specific legacy fund created for the parks. Lindahl commented the tour would be very helpful to Meyers stated the list will probably have to be parks. Meyers requested the Public Works D Commission meeting. 11. GEAR WEST TREE Struve stated this item involves a promoticiiitthat Gear, going to be running a promotion where if someone pur( they will plant one for you. =Gear West has a9ked if the them to plant some trees d4 the°parks if the people woul would be okay. Struv&,udted they will'likely be small"l may not survive unless they -are watered -on aregmar-xx Struve stated.atLurton Park next to them,' park needs. by the number of pegpl_e who use the different some suggested exabioJes to the next Park has approached the City with. Gear West is s a pair of shoes, that person can get a tree or of,Orono would be interested in allowing td`-d®nate their tree back. Staff felt that similar-toi what the DNR gives out so they that have a couple of donated trees planted Gaffrou noted Lorton Park is intended to'.be a partial open field with a grove of trees. The field has been seeded with=prairie grasses and he open areas likely only get mowed once a year. Gaffron stated the City may not want "t6 plant a bunch of trees in those areas. Meyers asked who would plant the' -frees. Struve stated to his understanding;+,( would be Gear West. Berg asked who would water Struve stated Staff does not have enough people to go around and water the trees and that at this point he does not know the scope of how many trees will be donated to the City. Meyers stated he would like to see the trees, where they will be planted, and find out who will water them. Meyers noted an issue that will need to be considered is whether the trees should be planted in parks t at have acct et r. Navarre Park has a well anda way he plaits. Meyers stated lilacs tend not to require a lot of maintenance and that the Park Commission may want to develop a tree Page 9 of 20 MINUTES OF THE ORONO PARK COMMISSION Monday, May 5, 2014 7:00 o'clock p.m. planting policy. Meyers stated if the tree dies, the policy should say that it will be the City's choice on whether to replace it, and if the person who donates it and would like to replace it if it dies, that can also be a discussion. Meyers stated the policy will have to lay out those types of issues. Warner asked if this is an actual project or whether it is just something that is being discussed. Struve stated it is an idea that Gear West brought to Staff. Warner stated her suggestion would be that Gear West donates a certain amount of money for each pair of shoes sold which could then be used for trails instead of the tree. Meyers stated it sounds like Gear West is giving away a tree wrth;every pair of shoes that are sold and that most people will likely not want the tree. 1 Lundblad stated in his view people will not go out to tfi4ark and water theiptree. Lundblad stated drought resistant plants or grasses might be another apti6n. Lundblad stated* "s not sure whether that is something Gear West would consider but that he woithd, concur the trees would liana 11 to be planted in the right park. Meyers commented other cities have deveiopcd a list of planta anW grasses that could be donated that are very low maintenance. Meyers stated he ages notknow whether_G,ear West has other options available to them other than the trees. Berg asked when this Struve indicated he doh' 'no't have the trees likely will not live. Stru thanking them for offering the Cit interested in a donation of trees ba Meyers,stated he agrees with;getti not interested at this time. 12. None ADJOURNMENT i details•on,the project a q-1hat without routine maintenance; ifthePark-Commission agrees he will contact Gear West s but that atthis juncture the Park Commission is not pet'haps consider native grasses. to Gear'Westthanking them for their offer but that the City is Meyers moved, Berg seconded, to adjourn the Orono Park Commission meeting at 8:17 p.m. VOTE: Ayes 5, Nays 0. Meyers, Chair Page 10 of 10 ESTABLISHED 1.924 Please join us for the ,ry � Proceeds go to preserving the historical Orono Public Golf Course Saturday, July 19, 2014* 10:00 a.m. —Welcome Mayor McMillan and Members of 90th Anniversary Committee Commemorative History Display 11:00 a.m. — 9 -Hole Scramble Shotgun 1:30 p.m. — BBQ Lunch Presentation Celebrating the History of Orono Public Golf Scramble Awards presented by Mayor McMillan 4 Community Group Tents Prize Drawings Longest Putt, Closest to the Hole, Longest Drive, Raffle Tickets Scramble: $75 per person Includes Lunch and Prizes Lunch only: $18 adult / $15 child *Rain Date: July 26th v kp' w People Preserving Orono's Public Links �� LE(( e h _ C FSv. B ..: �� x -r i.., � C � �@ N G ®PG 90th Anniversary Golf Tournament — Registration Form — Please complete the registration form with payment and return by July 12, 2014 to reserve your spot. Payments can be made at the Orono Golf Course 265 Orono Orchard Road, Orono, MN 55391 •952-473-1909 I rArtilarANI NAME_ 2. PARTICIPANT NAME 3. PARTICIPANT NAME 4. PARTICIPANT NAME ADDRESS EMAIL PHONE Please sign me (us) up for the following: ❑ Single - $75 ❑ Foursome (4 players) - $300 ($75 each) ❑ Lunch Only $18 adult / $15 child ❑ Hole Sponsorship: Hole -In -One (includes 4 golf tickets) .. $1,000 Eagle (includes 4 golf tickets) ......... $750 Birdie (includes 4 golf tickets) ......... $500 Par..............................$200 Bogey............................$100 Payment Options ❑ Check- Make check payable to City of Orono and note Stay the Course in memo area ❑ Credit Card O Visa O Mastercard CARD NAME ❑ 1 can't attend but would like to support the Orono Golf Course with my 100% tax-deductible gift of $ M 4 q,+ { People Preserving Orono's Public Links FXP Proceeds from the golf registration and sponsorships go to the preservation of the Orono Public Golf Course. Contributions to Stay the Course are generally tax deductible to individuals under die IRS Code 26 USC Section 170 (b)(1)(a). Please check with your tax adviser. Mike Gaffron From: Correy Farniok Sent: Tuesday, June 24, 2014 11:08 AM To: ManagementTeam Cc: Don Debaere; Scott Oberaigner Subject: FW: Arson at Summit Park FYI From: Jay McCoy Sent: Tuesday, June 24, 2014 5:58 AM To: Police Dept Subject: Arson at Summit Park Dept. Just to let you all know the Biff's at Summit Park were set on fire last night. There was no description of a suspect or vehicle. The reporting party who lives across the street at 460 Long Lake Rd E. asked if we could patrol the park more, because of increase traffic at the park. Jay McCoy #6539 1