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Home My WebLink About08-11-2010 Council Work Session Packet . ��l�i�..� Council Work Session Wednesdav, August 11, 2010, 6:30 p.m. Orono City Council Chambers AGENDA 1. 2011 Budget Discussion—Ron Olson (60 minutes) (Ron will be providing information either this weekend or Monday.) 2. Comments Regarding Information Updates—Lin Vee (5 minutes) 3. Other Issues of Current Interest Previous Work Session Topics Julv 27, 2010—Minutes Attached o Discussion with State Senator Gen Olson • Proposed Legislation to Abolish LMCD • Opportunities for Coordinated Services o Parking Options Along Dakota Rail Trail o Comments Regarding Information Updates o Other Issues of Current Interest Julv 12, 2010 o Supreme Court Decision Regarding Variances o Processing Complex Zoning Applications - Start To Finish o Comments Regarding Information Updates o Other Issues of Current Interest J � • � MEMORANDUM TO: MAYOR AND COUNCIL MEMBERS FROM: LIN VEE, CITY CLERK SUBJECT: COMMENTS REGARDING INFORMATION UPDATES DATE: AUGUST 6,2010 Attached are the Information Update memos from July 23 and 30 for reference if Council wishes to discuss any of these items. + MEMORANDUM TO: MAYOR AND COUNCIL MEMBERS FROM: ORONO MANAGEMENT TEAM SUBJECT: INFORMATION UPDATE DATE: JULY 23, 2010 • Regarding the recent ruling by the MN State Supreme court—the attached letter is a request from a resident who made a recent application for lot width and hardcover variances to construct a new residence. Their application was submitted on June 23rd, coincidentally the day before the Supreme Court's June 24th ruling. They were clearly disappointed when staff advised them of the ruling and what it would mean for their hardcover variance request,however did not decide to request a tabling until after the staff report—containing a denial recommendation—was published. Their letter requests to be tabled for up to 12 months and a refund of their fees should they decide to withdraw. As long as Soren approves, staff can honor his request for a"tabling" for up to 12 months. However, staff does not support refunding the application fees as the legal publication and mailings were sent, the engineer review was conducted,the variance analysis was done and the staff report was written. Additionally, this resident may appear before the Council at the public comments portion of your meeting in the upcoming month or so. I believe he will be seeking a response on the ruling from the Council. (MC) • Based on the attached email from Terry Post,Long Lake plans to attend the Met Council meeting on August 16th to"echo their earlier concerns"about our Comp Plan. They finally released the water capacity report from their Eng-ineer and Tom Kellogg has been asked to review it for accuracy and to provide comments. • The attached special event permits have been issued: o Private party with fireworks to be held on Saturday, July 24,2010 at 3565 Frederick Street. o Long Lake Fire Station#1 SK Fun Run/Walk& 1K Kids Fun Run to be held on Saturday,July 31,2010 in the Hackberry Park area. o End of Summer Party with music to be held on Saturday,August 14,2010 at 2630 Countryside Drive West. • The attached letter was mailed to residents of the North Farm Road neighborhood inviting them to an informational meeting on Wednesday,July 28�'at 6:30 p.m.regarding a potential sewer project. • Planning staff inet with representatives of the Long Lake Fire Depariment on Monday to discuss a fire fighter memorial for Station#1. Plans are being developed but will essentially result in minimal grading of the site—which will alleviate drainage issues they have dealt with since construction—and monuments which will surround the flag pole. Plans will be brought to Council when they are finalized to receive Orono's authorization to commence construction. Fire Deparhnent reps will continue to work with Staff to assure that all permits and approvals are obtained. (MC) • Many police officers and council members attended the Police Services RFP interview on Monday night. We received the following update from Terry Post on the rest of the process: "One of the agenda items on the work session agenda prior to the regular August 3,2010 council meeting,will be a discussion of the police services provider topic. While all of our work sessions are public meetings,the discussion of this topic will be held in council chambers with Long Lake residents and businesses encouraged to ask questions, or comment, on the process and/or the respondents. The Council will process this information and be prepared to make a RFP agency selection at the regular meeting of August, 17,2010." • Additional attachments: o Metro Cities News—July 19,2010 . MEMORANDUM TO: MAYOR AND COUNCIL MEMBERS FROM: ORONO MANAGEMENT TEAM SUBJECT: INFORMATION UPDATE DATE: JULY 30, 2010 � Reminder—The first Council work session in August will be on Wednesdav,August 11,not Tuesday, August 10, due to the Primary Election. The main topic of discussion will be the 2011 budget. • Filing for city offices begins on Tuesday,August 3 and is open through August 17,2010. Attached is a short overview of the filing process. The"Affidavit of Candidacy"and packet of candidate filing information is available at City Hall. � The attached special event permit has been issued: o Mosquite Man Duathlon, sponsored by Gear West,to be held on Saturday, September 4, 2010 on the Orono School grounds and surrounding areas. Approximately 200 participants are expected. • Casco Point Beach was closed on Tuesday evening due to evidence of bacteria(notice attached). The beach has been re-opened as of Friday, July 30, 8:00 am. • A list of neighborhood parties/events that have been registered with the Orono Police Department for National Night Out is attached. • Yesterday the Planning Commission and Planning Staff conducted a by-boat tour of the lakeshore. We were able to see a few homes where native plantings have been incorporated into the lake yard landscaping and/or rip rap. It is amazing the difference some plants can make. The PC enjoyed the tour and told staff that they appreciated the first hand views of recent projects and the discussions on board. (MC) • This week Tom Kellogg,Mike Gaffron and I met with representatives of Xcel. They are planning to update their existing substation at 3960 Sixth Ave. They are planning to convert from a 69 kV single line to a 115kV"looped"line. With my limited lrnowledge of these things I understand that it will mean a greater capacity for Orono residents and people living west of Orono as well as provide for fewer to no power outages. More detail will follow in the coming months. Xcel has chosen to follow the local government unit permitting path(ours)as opposed to the State's permitting path. Ours is faster. 'This will mean that our PC will hold an additional informational meeting in September—an Environmental Assessment scoping meeting—which must happen ahead of the CUP public hearing (possibly at the October PC). No action will be taken at the September meeting on this application. Please contact Melanie with questions. (MC) • Attached is the Planning Commission's August legal notice. There are two City initiated applications for code amendments on this notice.Please contact me with any questions. (MC) • An update from the Long Lake Fire Department advisory meeting: the current year's budget is on track,the preliminary 2011 budget will be reviewed in August(predicting an increase of less than 3%), and the Fire Chief is looking at a training room usage policy that will also be reviewed in August. • The agenda for the August 3rd Long Lake work session is attached. The meeting to accept public input on the police RFP's begins at 5:30 nm on Tuesdav_. . . � Information Update July 30, 2010 Page 2 • Additional attachments: o Metro Cities News—July 23, 2010 o Metro Cities News—July 30, 2010 The City of Orono complies with the Minnesota Data Practices and Open Meeting Law. The recipients of this electronic file are asked not to `F'orward"or "Reply to All"concerning information contained in this email. PERMIT COMPARISON BY YEAR �------- _-- --- ___ ___ __ -- - __ _ _ _ __ _ _ _ _ _ __ ' Total # of All Orono Permits Issued ! (Excludes:Advanced Plan Review Permits) ' ! 1100 ,. ------ ---_—__-- ___ ' 1,010 _ _ ' 1000 � _ _ __ ._ __ --- I i 900 ; -- _---- 820 _______ 783 800 _. . �_ _- 700 600 � 473 500 400 300 �_ - 200 � 100 0 _. 2007 Permits 2008 Permits 2009 Permits(QTD) 2010 Permits(QTD) — —- r-- ------- -------- -------__--------------� ' Orono All Permit Valuations ' (Excludes:Advanced Plan Review Permits and Pass Through Fees) 50,000,000 � . _ _ ____- - ____--- _ -. __ _ i ; 43,448,256 i � 40,000,000 - 36,707,107 _ __ __ _ _ _ ----------- _ � ' i� .,., , :n,«.. �_ 30,000,000 ___ 25 960,205 ____ __-- _ ___ _-- I i i i 20,000,000 _ -- i �i 12,379,377 i � 10,000,000 � � - - I ; � 2007 Valuation 2008 Valuation 2009 Valuation(QTD) 2010 Valuation(QTD) j Orono All Permit Revenue ' (Excludes:Pass Through Fees) 600,000 -_ . _.___.__ -- ___ _ ' -- ---- - ___ _ I ' S26 614 � � 439,694 400,000 - ---360�701_._ _ __ __ ii II I ' j 200,000 ____156 248 _ ; � � I I I � � I - � �� 2007 Revenue 2008 Revenue 2009 Revenue(QTD) 2010 Revenue(QTD) � - -- � * : Orono Re-Cap Permit Information - (All Permits Issued in Orono) Previous Years � (#of Permits,Valuation&Revenue-All Exclude: Advanced Plan Review Permits) (Valuation&Revenue Do Not Include Pass Through Fees. Examples:SAC Fees,Escrow Fees,Long Lake or Wayzata Connection Fees) Year #of Permits Valuation Revenue 2007 1010 $ 43,448,256 $ 526,614 2008 820 $ 36,707,107 $ 439,694 2ppg 7g2 $ 26,032,483 $ 345,275 2010 473 $ 12,379,377 $ 156,248 Summary of New Structures Only (Includes:New Homes,Townhomes,Apartments,Commercial) Year #of New Structures Valuation of New Structures 2007 24 $ 21,337,597 2ppg 25 $ 23,018,396 2009 20 $ 16,897,774 2010 7 $ 5,950,500 As of 7/1/10-Updated 7/12/10 � Orono City Council Committee of the Whole July 27,2010,6:30 p.m. Orono City Council Chambers Present: Mayor Jim White, Council Members Lili McMillan and Jim Murphy; City Administrator Jessica Loftus, Assistant City Administrator for Long-Term Strategy Mike Gaffron, Finance Director Ron Olson, City Clerk Lin Vee,State Senator Gen Olson, Gabriel Jabbour 1. Discussion with State Senator Gen Olson Senator Gen Olson provided background information related to the legislation introduced by Senator Chaudhary to abolish the Lake Minnetonka Conservation District(LMCD). Although the bill did not pass, its introduction generated discussion among Lake Minnetonka cities about the role of the LMCD and other agencies with authority over lake management. Senator Olson is seeking input from cities regarding their experiences with the LMCD. Uue to the current financial and economic climate, Senator Olson commented that informal discussions have taken place about restructuring of government and exploring ways in which cities and counties might be able to coordinate services. Senator Olson expressed her appreciation for the support of the Orono Council and encouraged Council to contact her with any ideas and issues related to the district she represents. 2. Parking Options Along Dakota Rail Trail Gaffron provided airphotos and maps of the Dakota Rail Trail from Wayzata to Spring Park. Council discussed potential sites for public parking. The area behind the Navarre Fire Station and possibly an area near Blaine Street were identified as options for further consideration. 3. Comments Regarding Information Updates There were no comments. 4. Other Issues of Current Interest Gaffron distributed a draft web page of Big Island Park Rules for Council review and comment. The meeting closed at 8:15 p.m. ATTEST: �!��..�.� -��'`�-- Q�vu�- �i'I. i�J �' Linda S. Vee, City Clerk J me M. White, Mayor Page 1 of 1