HomeMy WebLinkAbout08-27-2018 Council Work Session PacketOrono City Council
Work Session
Monday, August 27, 2018
Council Chambers 5:00 p.m.
AGENDA
1. Budget Discussion
2. Stormwater Planning Discussion
3. Orono Oaks Drive Discussion
Annual:
• Budget: Part of June, All of July, August and October.
• City Administrator & Police Chief Update (3 times per year for 15 minutes)
Previous Work Session Topics
July 23, 2018
• Fire Department Debriefing (Tentative)
• Budget Discussion
June 25, 2018
• Police Department Response Update
• Curb and Gutter Discussion
• Budget Discussion
• Contract Update Discussion
May 29, 2018
• 2019 Street Maintenance, Engineering & Budgeting
• Double Fee Discussion
• Committees, Boards & Commissions Discussion
MEMORANDUM
To: Mayor Walsh and Orono City Council
From: Ron Olson, Finance Director
Subject: 2019 Budget
Date: August 27, 2018
Attachments:
A) 2019 Budget Timeline
B) GF Revenue Detail
C) GF Expenditure by Department
D) GF Expenditure by Category
E) GF Line Item
F) Enterprise Funds Line Item
G)Enterprise Summary
H) Non -Union Wages
I) Debt Service Funds
J) Draft Tax Levy Resolution
The Council's input at this work session will be used to prepare an updated draft budget which
will be presented publically at the September 14th council meeting and adopted on September
20.
2019 Budget Factors
Revenues
1) According to the most recent numbers from Hennepin County, The City's Taxable
Market Value (TMB) has increased from $2,879,524,978 to $3,002,341,521. This is
an increase of 4.26%. This is the first time that the TMV has been over
$3,000,000,000 since 2008.As a result of the increased in valuation, the City's tax
capacity is estimated to increase from $33,186,279 to $34,400,000; an increase of
3.66%. This means that the City's tax levy can increase by 3.66% ($198,500) without
increasing the City's tax rate.
2) After years of stagnant interest rates, rates have been increasing. The City recently
purchased a three-month CD at a 2% interest rate. Last year, a 2% rate would have
required a five-year investment. As a result, interest earnings should be able to be
increased by $50,000.
2019 Budget — Page 1
3) Minnetonka Beaches police cost are frozen for 2019. Spring Park's will increase by
$10,500 (2.5%) which is equivalent to the negotiated wage increase in the officer's
labor contract. The Mound service contract includes an inflator based on the CPI -U
from July 1, 2017 to June 30 of 2018. At this time the increase will be around 2.8%
which is equal to $51,480.
4) As part of the budget process staff has been reviewing the Administrative Charges to
the Enterprise Funds. The Administrative Charge is designed to cover the overhead
and wage expenses incurred by the administrative and finance staff. It was
determined that between the Water, Sewer, and Storm Water Funds, a total of 30% of
the overhead costs should be recovered. This resulted in an increase of $165,000 to
the Administrative fee revenue line.
The overall increase for the revenues totals $387,720. It is likely that the revenues for building
related revenues will again be over budget. In the past, these additional revenues were not
budgeted because they will eventually decrease to normal levels. At the July work session, it
was suggested that building permit fees could be budgeted with a small increase of $25,000 to a
total of $400,000.
Expenditures:
Increases
1. The COLA and step increases due to employees in 2019 total $250,000. The wage
study has been completed. At this point Local 12 has not requested to reopen the
wage portion of the contract. Staff is looking for direction on the COLA increase for
non-union employees. An increase of 2.5% is included in the budget.
Each 1% increase in non-union pay equals an $8,250 increase in expenditures. Over
all employee groups, a 1% wage increase equals a $51,000 increase in expenditures.
$45,281 of this increase would be in the General Fund. The only council input
needed is for non-union employees. The Union increases all already set at 2.5%.
2. The Building and Zoning Department are looking to add a Code Enforcement Official
that is shared with the Police Department. Staff feels that this position is needed to
enforce our existing codes to the Council's satisfaction.
3. The Building and Zoning Department has an additional $40,000 budgeted for re-
writing the Zoning and Subdivision Code.
Decreases
1. 2018 was an election year. The 2019 budget will see a decrease in election
expenditures $18,400. This is a one year decrease and 2020 will wee an increase.
2019 Budget — Page 2
2. Since the expenditure budget was presented in July, the $40,000 that was included for
re -writing the Zoning and Subdivision Code has been removed.
3. Another significant change a decision to move the LMCD annual charges from the
Mayor Council department in the General Fund to the Stormwater Fund.
4. As this memo was being written, we received updated information on the health
insurance rates for next year. The budget includes an additional $50.00 per employee
with family coverage. Due to a one year exemption from an ACA premium tax, it
now looks like the increase will be closer to $1.00. These numbers will be updated
when we receive the final number from Health Partners.
Underfunded
1) As the Council is aware, long term funding for roads needs to be secured.
2) Long -Term Funding of the CIP has not been identified. As the tax levy needed for
debt service decreases in future years, there is an opportunity to shift these taxes to
roads and equipment and increase funding to the needs without impacting the tax
levy.
Issues for discussion:
Tax Levy
Staff is requesting guidance on the amount that the Council is comfortable with for a tax levy
increase. There is a $198,000 levy increase in the sample resolution that is attached. $36,550 for
the General Fund and the remaining $161,450 has been added to the Pavement Management
Levy.
Wages
Staff is requesting guidance on the amount of the annual wage increase, if any that the Council
would like to see included in the draft budget for non-union wages. The total increase identified
above includes a 2.5% increase.
Create Internal Service Fund for IT
At the July work session the Council was supportive of creating an IT internal service fund. The
draft budget has been amended to incorporate the creation of an IT Services Fund.
Increase the Administrative Fee charged to the Enterprise Funds.
Staff has been reviewing the Administrative Fee charge to the Enterprise Funds. Currently the
Sewer Fund pays $32,000 to the General Fund for Administrative overhead. The Water and
Storm Water funds pay $16,000 each with the Cable Fund and Recycling Fund paying $2,500.
Staff is recommending increasing the Administrative Fees charged to the Water, Sewer, and
Stormwater funds to cover a total of 30% of the expenditures of the Adinistration and Finance
Departments. The budget has been increased to reflect this Change.
2019 Budget — Page 3
Enterprise Budgets
Draft expenditure budgets for the enterprise funds are attached to this memo. This is so the
Council can see the impacts of the changes mentioned in this memo on the enterprise budgets.
These budgets will be discussed in greater detail in the Fall when the rate study has been
completed.
2019 Budget — Page 4
May
June
July
August
City of Orono
2019 Budget Timeline
5/1-5/23 Finance updates budget documents
5/24 Finance meets with City Administrator
5/29 Budget worksheets available to Departments
6/15 Budget worksheets due (General Fund).
6/18-6/22 Budget meetings with Administrator.
6/25 Work Session - Budget Priorities/Issues
6/25-6/29 Departments work detail budgets
7/2-7/23 Departments work detail budgets
7/13 Deadline for Information included in 7/23/ Council Work Session
7/16-7/18 Prepare Draft Budget for Council WS — Packet to Council by 7/18
7/23 Council Work Session.
7/24-7/31 Update budget to reflect Council Input
7/31 Enterprise Fund deadline
8/1-8/17 Update budget to reflect input.
8/20 Updated General Fund and Enterprise Budgets to Council for 8/27 WS
8/27 Updated General Fund and discussed at work session.
8/26-9/4 Refine budget.
September
9/5
Budget Information prepared for packets
9/10
Present preliminary tax levy and budget at Council Meeting.
9/27
Enterprise Funds discussed at work session.
9/27
Adopt preliminary tax levy and GF budget at council meeting.
9/28
Preliminary budget/TNT date on website.
9/30
CIP updates due.
October
10/1 Fee Schedule Updates Start
10/1-10/24 Refine budget as estimated numbers become firm
10/24 Budget Information to Council for work session
10/26 Discuss budgets and CIP at work session
10/31 Fee Schedule updates due.
Attachment A Page 1 of 55
November
11/1-11/30 Final Budget preparation.
11/27 Fee Schedule Discussed at Work Session.
December
12/10 TNT Hearing, Adopt final levy, budgets, fee schedule and CIP.
12/11 Final Budget information on website.
12/21 Certify Levy to Hennepin County.
12/31 Budget submitted to the state and distributes budget books to Council.
Attachment A Page 2 of 55
City of Orono
2019 Revenue Budget Summary
Attachment B Page 3 of 55
Percentage
2017
Y -T -D
2018
2019
Increase
Increase
Revenue Source
Actual
Jul 31,2018
Budget
Budget
(Decrease)
(Decrease)
Current Ad Valorem Taxes
4,172,237
-
4,345,050
4,381,600
36,550
Delinquent Ad Valorem Taxes
(15,814)
10,000
10,000
-
Fiscal Disparities
32,479
-
-
Personal Property Tax
16,558
Forfieted Tax Sale Apportionmt
-
Rent Credit
-
Penalties and Interest -Taxes
1,768
-
-
Property Taxes
4,207,227
-
4,355,050
4,391,600
36,550
0.8%
Beer & Liquor Licenses
7,160
500
-
7,000
7,000
N/A
Cigarette Licenses
1,375
155
400
400
-
0.0%
Garbage Haulers Licenses
1,110
1,095
1,100
1,100
0.0%
Other Business License/Permit
7,352
8,750
5,400
5,400
0.0%
Dog Licenses
1,445
100
-
-
-
N/A
Total Licenses
18,442
10,600
6,900
13,900
7,000
101.4%
Building Permits
486,818
332,636
371,000
400,000
29,000
7.8%
Zoning Permit
1,150
700
1,750
1,750
-
0.0%
Mechanical/Septic/Other
76,833
68,304
55,000
55,000
0.0%
Plumbing Permit
29,979
24,934
25,000
25,000
0.0%
Total Permits
594,780
426,575
452,750
481,750
29,000
6.4%
Federal Grant -other
-
-
-
-
-
N/A
Market Value Credit
635
-
-
-
N/A
Police State Aid
223,228
200,000
220,000
20,000
10.0%
Police Training Reimbursement
12,749
-
23,000
23,000
-
0.0%
PERA State Aid
7,219
3,610
7,220
7,220
-
0.0%
State Grant -other
16,915
31,106
10,000
20,000
10,000
100.0%
Total Intergovernmental
260,747
34,716
240,220
270,220
30,000
12.5%
Administrative Charges for Svc
69,000
34,500
80,000
245,170
165,170
206.5%
General Taxable Sales/Service
799
473
1,000
1,000
-
0.0%
Assessments searches
150
100
300
300
0.0%
Plan Check/Site Exam Fees
302,155
211,840
190,000
190,000
0.0%
Cond Use-Variance-Dev Fees
45,345
16,580
10,000
10,000
0.0%
Engineering & Legal Fees
91,341
27,058
40,000
40,000
0.0%
Bldg Permits -mail in fees
930
320
700
700
0.0%
On-site Septic Program fees
44,738
45,000
44,500
44,500
0.0%
Coop Agreement -public works
385
1,241
3,000
3,000
0.0%
InterDepartmental Services -PW
-
-
-
-
-
N/A
Off Leash Annual Pass
16,545
12,935
10,000
12,000
2,000
20.0%
Total Gen Govt Service Charges
554,843
337,112
369,500
546,670
177,170
47.9%
Coop Agreement -inspection
18,749
2,205
20,000
20,000
-
0.0%
Coop Agreement -police
2,297,108
2,072,980
2,308,830
2,370,830
62,000
2.7%
Police Special Services
98,068
85,703
80,000
80,000
-
0.0%
False Alarm Fees
500
200
2,000
2,000
0.0%
Police Reports
579
647
850
850
0.0%
Police Reserve Receipts
-
-
300
300
0.0%
Total Public Safety Service Charges
2,415,004
2,161,735
2,411,980
2,473,980
62,000
2.6%
Other Fines
-
-
-
-
N/A
Attachment B Page 3 of 55
City of Orono
2019 Revenue Budget Summary
Attachment B Page 4 of 55
Percentage
2017
Y -T -D
2018
2019
Increase
Increase
Revenue Source
Actual
Jul 31,2018
Budget
Budget
(Decrease)
(Decrease)
Court Fines
67,149
37,352
80,000
80,000
0.0%
Drug Task Force
-
-
-
-
N/A
Dog Impound Fees
60
-
100
100
0.0%
Total Fines and Forfeits
67,209
37,352
80,100
80,100
-
0.0%
Interest on investments
44,907
54,000
100,000
46,000
85.2%
Interest -NOW account
568
245
500
500
-
0.0%
Total Investment Revenue
45,475
245
54,500
100,500
46,000
84.4%
Utility Penalties
1,750
2,000
1,500
1,500
-
0.0%
Green Fees
124,953
77,987
110,000
110,000
0.0%
Rental -Golf carts & Club
49,972
28,865
49,000
49,000
0.0%
Beer Sales
9,704
6,034
8,000
8,000
0.0%
Pop Sales
-
-
-
-
N/A
Concessions -taxable
6,072
3,125
6,000
6,000
0.0%
Golf Ball Sales
(11)
-
-
-
N/A
Pro Shop -taxable
2,681
1,181
3,000
3,000
0.0%
Pro Shop -nontaxable
303
120
-
-
N/A
Other Golf Course Receipts
1,775
591
N/A
Cash Over/Short
-
-
-
N/A
Total Golf Course Receipts
195,448
117,901
176,000
176,000
0.0%
Miscellaneous Revenue
28,940
239
3,000
3,000
0.0%
Rent Income
4,950
3,600
5,400
5,400
0.0%
Contributions & donations
-
2,505
-
-
N/A
Refunds & Reimbursements
3,958
19,350
500
500
0.0%
Sale of Equipment
38,738
21,597
15,000
15,000
0.0%
Filing fees-elections/plats
3,000
554
4,000
4,000
0.0%
Total Miscellaneous Revenue
276,783
167,746
205,400
205,400
0.0%
Total Revenue
8,440,509
3,176,081
8,176,400
8,564,120
387,720
4.7%
Attachment B Page 4 of 55
Mayor & Council
Administration
Elections
Assessing
Finance
Law/Legal Services
Central Services
Human Services
Police
Fire Protection Services
Building & Zoning
Engineering
Street Maintenance
Parks
Golf Course
Special Services
Special Projects -Contingencies
Transfers to Other Funds
Total General Fund Expenditures
City of Orono
2019 General Fund Budget
Departmental Budgets
Attachment C Page 5 of 55
2019
Dollar
2017
2017
2018
Y -T -D
Mgr
Increase
Increase
Budget
Actual
Budget
Jul 31,2018
Recommd
(Decrease)
(Decrease)
85,150
85,898
85,165
53,062
34,030
(51,135)
-60.04%
297,150
318,443
324,184
182,176
434,410
110,226
34.00%
3,160
2,393
25,552
158
7,160
(18,392)
-71.98%
180,000
176,166
182,000
15,167
185,000
3,000
1.65%
323,670
300,229
331,926
186,409
271,100
(60,826)
-18.33%
104,000
120,115
112,000
65,562
129,000
17,000
15.18%
265,900
296,496
258,800
174,161
289,890
31,090
12.01%
12,400
11,099
12,400
-
12,400
-
0.00%
4,236,760
4,041,833
4,369,035
2,314,755
4,553,960
184,925
4.23%
397,000
400,547
390,000
292,024
402,100
12,100
3.10%
762,470
724,102
739,729
406,662
733,980
(5,749)
-0.78%
20,000
54,476
15,000
10,894
20,000
5,000
33.33%
499,825
486,297
525,893
340,256
513,760
(12,133)
-2.31%
116,469
119,627
173,136
89,303
218,690
45,554
26.31%
172,670
184,709
172,831
123,742
212,890
40,059
23.18%
95,750
138,345
95,750
70,923
125,750
30,000
31.33%
40,990
57,924
-
-
20,000
20,000
N/A
375,000
926,642
380,000
-
400,000
20,000
5.26%
7,988,364
8,445,340
8,193,401
4,325,254
8,564,120
370,719
4.52%
Attachment C Page 5 of 55
City of Orono
2019 General Fund Budget
Major Expenditure Categories
Total 8,447,977 4,325,254 8,193,401 8,564,120 370,719 4.52%
Attachment D Page 6 of 55
2019
Dollar
%
2017
Y -T -D
2018
Mgr
Increase
Increase
Actual
Jul 31,2018
BudgetRecommd
(Decrease)
(Decrease)
Personal Services
5,044,050
3,022,276
5,374,087
5,537,580
163,493
3.04%
Supplies & Maintenance
553,789
352,947
637,130
625,110
(12,020)
-1.89%
Insurances
99,220
49,711
98,270
122,810
24,540
24.97%
Professional Services
1,156,098
563,241
1,069,381
1,287,000
217,619
20.35%
Other Expenses
394,898
240,319
420,633
373,720
(46,913)
-11.15%
Capital Outlay
203,497
90,609
200,000
184,000
(16,000)
-8.00%
Transfers to Other Funds
927,281
-
380,000
400,000
20,000
5.26%
Contingencies
57,924
-
-
20,000
20,000
0.00%
Purchases for Resale
11,220
6,151
13,900
13,900
-
0.00%
Total 8,447,977 4,325,254 8,193,401 8,564,120 370,719 4.52%
Attachment D Page 6 of 55
City of Orono
2019 Line Item Budget
Mayor & Council
41110
2019 Dollar %
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
Personal Services
Other Expenses
101 Full -Time Employees Regular
18,200
18,200
17,908
18,200
12,133
18,210
10 0.05%
122 FICA
1,392
1,392
1,370
1,392
928
1,400
8 0.57%
151 Worker's Comp Insurance Prem
90
50
70
73
37
80
7 9.59%
540
267
325
500
0
Total Personal Services
19,682
19,642
19,348
19,665
13,098
19,690
25 0.13%
City Council Total 91,446 83,440 85,898 85,165 53,062 34,030 (51,135) -60.04%
Attachment E Page 7 of 55
Other Expenses
313
IT Services
0
0
0
0
0
800
800 N/A
433
Memberships
70,387
62,198
64,621
64,000
39,418
12,090
(51,910)
-81.11%
437
Training & Development
540
267
325
500
0
250
(250)
-50.00%
439
Meeting Expenses
836
1,332
1,134
1,000
546
1,200
200
20.00%
489
Other Miscellaneous Charges
0
0
469
0
0
0
0
N/A
Total Other Expenses
71,763
63,797
66,549
65,500
39,964
14,340
(51,160)
-78.11%
City Council Total 91,446 83,440 85,898 85,165 53,062 34,030 (51,135) -60.04%
Attachment E Page 7 of 55
City of Orono
2019 Line Item Budget
Administration
41300
2015 2016 2017
Actual Actual Actual
2019 Dollar
2018 Y -T -D Mgr Increase Increase
Budget Jul 31, 2018 Recommd Decrease Decrease
127,241
Personal Services
69,891
31.71%
81
1,300
101
Full -Time Employees Regular
189,820
178,909
159,423
220,379
102
Full -Time Employees Overtime
0
1,098
149
1,300
103
Part -Time Employees
0
0
60,720
0
104
Temporary Employees Regular
7,653
9,182
8,787
10,500
121
PERA
13,545
13,305
11,242
16,626
122
FICA
14,083
13,536
16,848
17,762
135
City Benefit Contribution
24,960
35,931
30,923
37,920
142
Unemployment Benefit Payments
0
0
17,758
0
151
Worker's Comp Insurance Prem
1,150
1,210
1,280
1,397
Total Personal Services
251,211
253,171
307,129
305,884
Supplies & Maintenance
208
Books & Periodicals
286
44
183
300
Total Supplies & Maintenance
286
44
183
300
Professional Services
313
IT Services
0
0
0
0
319
Professional Services
5,485
5,245
5,623
6,000
Total Professional Serivices
5,485
5,245
5,623
6,000
127,241
290,270
69,891
31.71%
81
1,300
0
0.00%
0
0
0
N/A
5,507
10,500
0
0.00%
9,550
21,870
5,244
31.54%
11,034
23,110
5,348
30.11%
22,279
60,400
22,480
59.28%
0
0
0
N/A
699
1,960
563
40.30%
176,391
409,410
103,526
33.85%
154 300 0 0.00%
154 300 0 0.00%
0 6,500 6,500 N/A
2,440 6,000 0 0.00%
2,440 12,500 6,500 108.33%
Attachment E Page 8 of 55
City of Orono
2019 Line Item Budget
Administration cont.
41300
2019 Dollar
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
Administration Total 269,268 270,683 318,443 324,184 182,176 434,410 110,226 34.00%
Attachment E Page 9 of 55
Other Expenses
331
Travel Expenses
4,623
3,600
1,044
4,000
353
4,000
0
0.00%
340
General Advertising
0
0
0
0
0
0
0
N/A
433
Memberships
1,396
1,338
171
1,000
1,060
1,200
200
20.00%
437
Training & Development
2,162
4,338
722
3,500
1,340
3,500
0
0.00%
439
Meeting Expenses
1,246
553
1,329
500
283
500
0
0.00%
489
Other Miscellaneous Charges
2,860
2,394
2,241
3,000
157
3,000
0
0.00%
Total Other Expenses
12,286
12,223
5,507
12,000
3,191
12,200
200
1.67%
Administration Total 269,268 270,683 318,443 324,184 182,176 434,410 110,226 34.00%
Attachment E Page 9 of 55
Total Personal Services 0 12,414 0 17,152 0 1,160 (15,992) -93.24%
Supplies & Maintenance
Other Expenses
City of Orono
208 Books & Periodicals
0 0
0
0
0 0
2019 Line Item Budget
N/A
221 Equipment Parts & Accessories
0 3,763
1,736
2,500
108 5,000
2,500
100.00%
Elections
0 281
0
300
0 0
(300)
-100.00%
Total Supplies & Maintenance
0 4,044
41410
2,800
108 5,000
2,200
78.57%
100
0
0
(100)
-100.00%
340
General Advertising
2019
Dollar
%
400
0
2015
2016 2017
2018
Y -T -D
Mgr
Increase
Increase
0
0
Actual
Actual Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
0
Personal Services
0
0
0
0
N/A
437
Training & Development
102
Full -Time Employees Overtime
0
0 0
1,000
0
1,000
0
0.00%
104
Temporary Employees Regular
0
12,330 0
16,000
0
0
(16,000)
-100.00%
121
PERA
0
0 0
75
0
80
5
6.67%
122
FICA
0
84 0
77
0
80
3
3.90%
Total Personal Services 0 12,414 0 17,152 0 1,160 (15,992) -93.24%
Supplies & Maintenance
Other Expenses
208 Books & Periodicals
0 0
0
0
0 0
0
N/A
221 Equipment Parts & Accessories
0 3,763
1,736
2,500
108 5,000
2,500
100.00%
240 Small Tools and Minor Equip
0 281
0
300
0 0
(300)
-100.00%
Total Supplies & Maintenance
0 4,044
1,736
2,800
108 5,000
2,200
78.57%
Elections Total 316 18,725 2,393 25,552 158 7,160 (18,392) -71.98%
Attachment E Page 10 of 55
Other Expenses
319
Professional Services
0
0
0
1,100
0
0
(1,100)
-100.00%
322
Postage
316
1,328
657
1,500
0
1,000
(500)
-33.33%
331
Travel Expenses
0
89
0
100
0
0
(100)
-100.00%
340
General Advertising
0
325
0
400
0
0
(400)
-100.00%
412
Building Rentals
0
0
0
0
0
0
0
N/A
415
Other Equipment Rentals
0
0
0
0
0
0
0
N/A
437
Training & Development
0
0
0
1,000
38
0
(1,000)
-100.00%
439
Meeting Expenses
0
36
0
1,000
12
0
(1,000)
-100.00%
489
Other Miscellaneous Charges
0
488
0
500
0
0
(500)
-100.00%
Total Other Expenses
316
2,266
657
5,600
50
1,000
(4,600)
-82.14%
Elections Total 316 18,725 2,393 25,552 158 7,160 (18,392) -71.98%
Attachment E Page 10 of 55
2015 2016
Actual Actual
City of Orono
2019 Line Item Budget
Assessing
41550
2019 Dollar
2017 2018 Y -T -D Mgr Increase Increase
Actual Budget Jul 31, 2018 Recommd Decrease Decrease
Assessing Services
302 Assessing Services 166,074 161,831 176,166 182,000 15,167 185,000 3,000 1.65%
Total Assessing Service 166,074 161,831 176,166 182,000 15,167 185,000 3,000 1.65%
Assessing Total 166,074 161,831 176,166 182,000 15,167 185,000 3,000 1.65%
Attachment E Page 11 of 55
City of Orono
2019 Line Item Budget
Finance Department
41500
2019 Dollar %
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
Supplies & Maintenance
208 Books & Periodicals 0 0 0 0 0 0 0 N/A
Total Supplies & Maintenance 0 0 0 0 0 0 0 N/A
Professional Services
301 Auditing and Acct'g Services 0 0 0 0 0 0 0 N/A
313 IT Services 0 0 0 0 0 4,900 4,900 N/A
Total Professional Services 0 0 0 0 0 4,900 4,900 N/A
Other Expenses
Personal Services
331 Travel Expenses
101
Full -Time Employees Regular
208,801
220,068
196,301
211,239
120,166
160,710
(50,529)
-23.92%
102
Full -Time Employees Overtime
0
0
1,186
200
0
200
0
0.00%
103
Part -Time Employees
21,368
19,551
24,367
23,953
17,141
31,010
7,057
29.46%
104
Temporary Employees Regular
0
0
0
0
1,164
0
0
N/A
121
PERA
17,271
17,225
16,594
17,639
10,298
14,380
(3,259)
-18.48%
122
FICA
16,647
16,790
16,623
17,992
11,373
14,670
(3,322)
-18.46%
135
City Benefit Contribution
41,207
39,731
42,943
53,880
22,382
38,440
(15,440)
-28.66%
151
Worker's Comp Insurance Prem
1,250
1,330
1,610
1,623
812
1,390
(233)
-14.36%
Total Personal Services
306,544
314,695
299,624
326,526
183,336
260,800
(65,726)
-20.13%
Supplies & Maintenance
208 Books & Periodicals 0 0 0 0 0 0 0 N/A
Total Supplies & Maintenance 0 0 0 0 0 0 0 N/A
Professional Services
301 Auditing and Acct'g Services 0 0 0 0 0 0 0 N/A
313 IT Services 0 0 0 0 0 4,900 4,900 N/A
Total Professional Services 0 0 0 0 0 4,900 4,900 N/A
Other Expenses
331 Travel Expenses
190
0
175
1,500
214
1,500
0
0.00%
433 Memberships
325
325
330
400
270
400
0
0.00%
437 Training & Development
833
3,123
100
3,500
2,590
3,500
0
0.00%
Total Other Expenses
1,347
3,448
605
5,400
3,074
5,400
0
0.00%
Finance Total
307,892
318,143
300,229
331,926
186,409
271,100
(60,826)
-18.33%
Attachment E Page 12 of 55
Professional Services
305 Legal -Retainer
306 Legal -Prosecution
307 Legal -Consulting
308 Code Enforcement
309 Jail Charges
Total Professional Services
Law/Legal Services Total
2015 2016
Actual Actual
City of Orono
2019 Line Item Budget
Law/Legal Services
41600
2019 Dollar
2017 2018 Y -T -D Mgr Increase Increase
Actual Budget Jul 31, 2018 Recommd Decrease Decrease
0
0
0
0
0
0
0
N/A
38,500
42,478
35,271
40,000
17,168
40,000
0
0.00%
46,988
51,793
72,055
60,000
47,996
75,000
15,000
25.00%
2,054
1,999
2,043
2,000
605
2,000
0
0.00%
9,040
16,648
10,746
10,000
(207)
12,000
2,000
20.00%
96,581
112,918
120,115
112,000
65,562
129,000
17,000
15.18%
96,581 112,918 120,115 112,000 65,562 129,000 17,000 15.18%
Attachment E Page 13 of 55
Total Supplies & Maintenance
Professional Services
301 Auditing and Acct'g Services
311 Data Processing Communication
313 IT Services
319 Professional Services
370 Insurance Agent of Record
City of Orono
2019 Line Item Budget
Central Services
41900
2015 2016 2017
Actual Actual Actual
2019 Dollar %
2018 Y -T -D Mgr Increase Increase
Budget Jul 31, 2018 Recommd Decrease Decrease
13,130
Supplies & Maintenance
201
Office supplies
221
Equipment Parts & Accessories
223
Bldg/Grounds Maint. Supplies
401
Repairs/Maint-Office Equip
403
Repairs/Maint-Misc. Equip
404
Repairs/Maint-Bldgs/Grounds
407
Janitorial Services
416
Software Licensing
Total Supplies & Maintenance
Professional Services
301 Auditing and Acct'g Services
311 Data Processing Communication
313 IT Services
319 Professional Services
370 Insurance Agent of Record
City of Orono
2019 Line Item Budget
Central Services
41900
2015 2016 2017
Actual Actual Actual
2019 Dollar %
2018 Y -T -D Mgr Increase Increase
Budget Jul 31, 2018 Recommd Decrease Decrease
13,130
11,685
10,331
12,000
5,429
12,000
0
0.00%
3,838
970
4,490
3,000
3,089
500
(2,500)
-83.33%
3,357
2,520
3,040
3,500
2,260
3,500
0
0.00%
15,249
9,949
10,208
10,000
4,969
500
(9,500)
-95.00%
570
3,302
5,878
3,000
0
3,000
0
0.00%
23,870
20,699
38,841
20,500
5,982
22,000
1,500
7.32%
18,557
17,171
16,662
19,000
9,957
19,000
0
0.00%
10,941
24,385
23,720
22,000
36,466
0
(22,000)
-100.00%
Total Insurances 30,200
89,511
90,681
113,169
93,000
68,153
60,500
(32,500)
-34.95%
20,000
20,000
21,250
20,000
20,250
22,000
2,000
10.00%
0
0
75
0
0
0
0
N/A
0
0
0
0
0
49,000
49,000
N/A
11,690
26,501
18,096
18,000
5,390
18,000
0
0.00%
0
0
0
0
0
0
0
N/A
Total Professional Services 31,690 46,501 39,421 38,000 25,640 89,000 51,000 134.21%
10,000
Insurances
361
General Liability Ins
362
Umbrella Liability Ins
363
Bonds Insurance
365
Boiler & Machinery Ins
366
Property Insurance
367
Equipment Floaters Ins
368
Automotive Insurance
10,000
10,000
10,000
10,000
5,000
12,000
2,000
20.00%
5,000
5,000
5,000
5,000
2,500
10,000
5,000
100.00%
200
200
200
200
100
1,040
840
420.00%
1,300
1,300
1,300
1,300
650
0
(1,300)
-100.00%
5,000
5,000
5,000
5,000
2,500
10,000
5,000
100.00%
1,300
1,300
1,300
1,300
650
0
(1,300)
-100.00%
7,400
7,400
7,400
7,400
3,700
5,250
(2,150)
-29.05%
Total Insurances 30,200
30,200
30,200
30,200
15,100
38,290
8,090
26.79%
Attachment E Page 14 of 55
City of Orono
2019 Line Item Budget
Central Services cont.
41900
2019 Dollar %
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
Central Services Total 240,555 268,437 296,496 258,800 174,161 289,890 31,090 12.01%
Attachment E Page 15 of 55
Other Expenses
312
Bank Fees
4,408
6,181
8,685
4,000
9,624
15,000
11,000
275.00%
321
Telephone
8,331
11,343
9,817
10,000
7,081
10,000
0
0.00%
322
Postage
10,739
10,412
8,972
11,000
225
10,000
(1,000)
-9.09%
329
Internet/Other Communications
3,863
6,873
9,836
6,000
7,407
0
(6,000)
-100.00%
352
Printing & Publishing
15,182
15,373
24,294
15,000
9,998
16,000
1,000
6.67%
381
Gas & Electric
25,621
29,757
28,847
29,100
17,482
29,100
0
0.00%
382
Water Utilities
3,046
4,111
3,949
2,000
1,234
4,000
2,000
100.00%
413
Office Equipment Rental
17,045
16,685
18,862
20,000
11,633
17,500
(2,500)
-12.50%
440
Special Equipment Replacement
0
11
0
0
0
0
0
N/A
489
Other Miscellaneous Charges
919
307
444
500
587
500
0
0.00%
Total Other Expenses
89,154
101,054
113,706
97,600
65,269
102,100
4,500
4.61%
Capital Outlay
512
Spec Assmts on Land & Int
0
0
0
0
0
0
0
N/A
750
Interest on Special Assmnts
0
0
0
0
0
0
0
N/A
Total Capital Outlay
0
0
0
0
0
0
0
N/A
Central Services Total 240,555 268,437 296,496 258,800 174,161 289,890 31,090 12.01%
Attachment E Page 15 of 55
City of Orono
2019 Line Item Budget
Human Services
41800
2015 2016 2017
Actual Actual Actual
Other Expenses
490 Contributions to Civic Org's 11,997
Total Other Expenses 11,997
Human Services Total 11,997
12,426
12,426
11,099
11,099
12,426 11,099 12,400
0 12,400 0 0.00%
Attachment E Page 16 of 55
2019
Dollar
2018
Y -T -D Mgr
Increase Increase
Budget
Jul 31, 2018 Recommd
Decrease Decrease
12,400
0 12,400
0 0.00%
12,400
0 12,400
0 0.00%
12,426 11,099 12,400
0 12,400 0 0.00%
Attachment E Page 16 of 55
Total Personal Services 3,120,780 3,223,019 3,366,031 3,581,214
Personal Services
101
Full -Time Employees Regular
102
Full -Time Employees Overtime
103
Part -Time Employees
104
Temporary Employees Regular
121
PERA
122
FICA
135
City Benefit Contribution
142
Unemployment Benefit Payments
151
Worker's Comp Insurance Prem
Total Personal Services 3,120,780 3,223,019 3,366,031 3,581,214
Supplies & Maintenance
City of Orono
Office supplies
208
Books & Periodicals
212
Motor Fuels & Lubricants
221
2019 Line Item Budget
223
Bldg/Grounds Maint. Supplies
226
Clothing & personal equipment
228
Training Supplies
Police Department
Explorers Program expenses
240
Small Tools and Minor Equip
401
Repairs/Maint-Office Equip
402
Repairs/Maint-Auto Equip
42110
Repairs/Maint-Misc. Equip
404
Repairs/Maint-Bldgs/Grounds
407
Janitorial Services
416
Software Licensing
911
393
178
2019
Dollar
1,300
2015
2016
2017
2018
Y -T -D
Mgr
Increase
Increase
Actual
Actual
Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
2,226,744
2,299,446
2,399,855
2,521,195
1,383,203
2,601,360
80,165
3.18%
18,608
21,976
21,601
50,000
13,322
50,000
0
0.00%
98,356
71,395
46,258
54,333
36,586
56,000
1,667
3.07%
423
0
45
0
0
0
0
N/A
351,635
362,096
371,245
391,520
214,334
419,180
27,660
7.06%
44,327
44,316
46,062
50,086
32,724
53,530
3,444
6.88%
315,013
350,045
371,816
400,080
228,751
410,520
10,440
2.61%
404
2,914
0
0
0
0
0
N/A
65,270
70,830
109,150
114,000
57,000
124,860
10,860
9.53%
Total Personal Services 3,120,780 3,223,019 3,366,031 3,581,214
1,965,919 3,715,450 134,236 3.75%
6,835
Supplies & Maintenance
201
Office supplies
208
Books & Periodicals
212
Motor Fuels & Lubricants
221
Equipment Parts & Accessories
223
Bldg/Grounds Maint. Supplies
226
Clothing & personal equipment
228
Training Supplies
229
Explorers Program expenses
240
Small Tools and Minor Equip
401
Repairs/Maint-Office Equip
402
Repairs/Maint-Auto Equip
403
Repairs/Maint-Misc. Equip
404
Repairs/Maint-Bldgs/Grounds
407
Janitorial Services
416
Software Licensing
1,965,919 3,715,450 134,236 3.75%
6,835
7,351
3,991
8,000
1,758
6,000
(2,000)
-25.00%
0
0
324
1,000
0
1,000
0
0.00%
48,008
44,913
78,568
100,000
42,668
100,000
0
0.00%
6,690
4,657
5,369
6,000
3,837
4,000
(2,000)
-33.33%
911
393
178
1,300
38
1,300
0
0.00%
27,738
31,783
24,535
27,000
9,255
27,000
0
0.00%
18,512
15,951
8,136
16,000
1,579
16,000
0
0.00%
3,456
412
150
4,000
2,826
4,000
0
0.00%
2,642
1,839
3,256
5,000
5,269
5,000
0
0.00%
7,601
6,228
6,675
5,000
5,900
500
(4,500)
-90.00%
35,045
35,529
35,808
45,000
14,306
45,000
0
0.00%
4,840
4,597
5,065
8,000
3,241
8,000
0
0.00%
7,678
7,219
6,558
6,500
3,848
6,500
0
0.00%
12,918
12,434
12,132
15,000
7,277
15,000
0
0.00%
9,987
13,651
9,943
13,500
1,675
0
(13,500)
-100.00%
Total Supplies & Maintenance 192,860 186,955 200,686 261,300 103,478 239,300 (22,000) -8.42%
Attachment E Page 17 of 55
City of Orono
2019 Line Item Budget
Police Department cont
42110
Attachment E Page 18 of 55
2019
Dollar
2015
2016
2017
2018
Y -T -D
Mgr
Increase
Increase
Actual
Actual
Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
Professional Services
304
Engineering -Consulting
0
0
0
0
0
0
0
N/A
307
Legal -Consulting
3,736
7,301
5,021
8,000
3,831
8,000
0
0.00%
310
LOGIS-Applications
64,164
73,184
77,988
106,641
34,585
110,790
4,149
3.89%
311
Data Processing Communication
4,115
4,947
8,788
6,000
1,271
6,000
0
0.00%
313
IT Services
0
0
0
0
0
72,840
72,840
N/A
317
Animal Care
85
424
190
500
266
500
0
0.00%
319
Professional Services
12,091
12,596
13,283
14,500
6,456
14,500
0
0.00%
370
Insurance Agent of Record
0
0
0
0
0
0
0
N/A
Total Professional Services
84,190
98,451
105,269
135,641
46,409
212,630
76,989
56.76%
Insurances
361
General Liability Ins
35,000
35,000
35,000
35,000
17,500
40,000
5,000
14.29%
362
Umbrella Liability Ins
10,000
10,000
10,000
10,000
5,000
15,000
5,000
50.00%
366
Property Insurance
1,000
1,000
1,000
1,000
500
1,000
0
0.00%
367
Equipment Floaters Ins
0
0
0
0
0
0
0
N/A
368
Automotive Insurance
9,000
9,000
9,000
9,000
4,500
15,000
6,000
66.67%
379
Insurance Deductibles
0
0
0
0
0
0
0
N/A
Total Insurances
55,000
55,000
55,000
55,000
27,500
71,000
16,000
29.09%
Attachment E Page 18 of 55
City of Orono
2019 Line Item Budget
Police Department cont
42110
Attachment E Page 19 of 55
2019
Dollar
%
2015
2016
2017
2018
Y -T -D
Mgr
Increase
Increase
Actual
Actual
Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
Other Expenses
321
Telephone
19,166
21,229
21,155
23,230
9,118
23,230
0
0.00%
322
Postage
114
99
206
1,200
92
1,000
(200)
-16.67%
329
Internet/Other Communications
3,598
5,893
5,739
6,800
2,822
0
(6,800)
-100.00%
331
Travel Expenses
28
580
211
250
0
250
0
0.00%
340
General Advertising
55
290
346
0
0
0
0
N/A
352
Printing & Publishing
1,972
2,220
710
1,800
586
1,800
0
0.00%
381
Gas & Electric
24,965
18,100
17,650
20,000
9,487
20,000
0
0.00%
382
Water Utilities
1,634
1,405
3,178
1,200
0
3,000
1,800
150.00%
413
Office Equipment Rental
4,106
4,133
4,492
3,600
2,815
4,500
900
25.00%
414
EDP/Communications Equip Rent
23,443
23,211
21,621
23,000
14,029
23,000
0
0.00%
433
Memberships
2,770
3,000
2,680
5,000
6,400
5,000
0
0.00%
436
Towing Charges
147
157
752
0
50
0
0
N/A
437
Training & Development
20,356
30,254
30,146
38,000
17,930
38,000
0
0.00%
439
Meeting Expenses
2,142
2,395
1,699
2,500
1,801
2,500
0
0.00%
440
Special Equipment Replacement
3,668
5,164
0
5,000
14,451
5,000
0
0.00%
441
Licenses & Taxes
2,040
3,282
199
1,300
1,172
1,300
0
0.00%
489
Other Miscellaneous Charges
232
1,222
567
3,000
89
3,000
0
0.00%
Total Other Expenses
110,434
122,635
111,350
135,880
80,841
131,580
(4,300)
-3.16%
Capital Outlay
550
Automotive Equipment
149,338
135,874
160,876
156,000
94,220
160,000
4,000
2.56%
560
Furniture and Fixtures
0
0
333
0
0
0
0
N/A
570
Office Equip and Furnishings
6,176
0
3,002
3,000
2,416
3,000
0
0.00%
575
IT Hardware & Applications
8,951
5,378
18,632
20,000
1,844
0
(20,000)
-100.00%
580
Other Equipment
9,583
30,038
20,655
21,000
(7,871)
21,000
0
0.00%
Total Capital Outlay
174,048
171,290
203,497
200,000
90,609
184,000
(16,000)
-8.00%
Police Total
3,737,312
3,857,350
4,041,833
4,369,035
2,314,755
4,553,960
184,925
4.23%
Attachment E Page 19 of 55
2015
Actual
Professional Services
318 Fire Services 383,856
319 Professional Services 0
Total Professional Services 383,856
Fire Protection Services Total 383,856
City of Orono
2019 Line Item Budget
Fire Protection Services
42260
2019 Dollar
2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
393,476 400,547 390,000 292,024 402,100 12,100 3.10%
0 0 0 0 0 0 N/A
393,476 400,547 390,000 292,024 402,100 12,100 3.10%
393,476 400,547 390,000 292,024 402,100 12,100 3.10%
Attachment E Page 20 of 55
City of Orono
2019 Line Item Budget
Building & Zoning
42400
Total Personal Services 548,032 579,795 576,868 571,839 322,268 560,930 (10,909) -1.91%
Supplies & Maintenance
208 Books & Periodicals
212 Motor Fuels & Lubricants
221 Equipment Parts & Accessories
226 Clothing & personal equipment
240 Small Tools and Minor Equip
402 Repairs/Maint-Auto Equip
403 Repairs/Maint-Misc. Equip
Total Supplies & Maintenance
Professional Services
304 Engineering -Consulting
307 Legal -Consulting
310 Inspection Services
312 Bank Fees
313 IT Services
319 Professional Services
Total Professional Services
262
142
0
500
120
500
0
2019
Dollar
0
0
1,500
2015
2016
2017
2018
Y -T -D
Mgr
Increase
Increase
2,770
3,000
Actual
Actual
Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
0
Personal Services
0
0
13
0
0
0
0
N/A
101
Full -Time Employees Regular
428,200
453,753
444,881
428,441
246,314
420,410
(8,031)
-1.87%
102
Full -Time Employees Overtime
115
379
35
200
0
200
0
0.00%
103
Part -Time Employees
0
0
0
0
0
0
0
N/A
104
Temporary Employees Regular
0
0
0
0
0
0
0
N/A
121
PERA
31,784
33,690
31,662
32,148
18,097
31,550
(598)
-1.86%
122
FICA
33,318
34,579
32,626
32,791
20,831
32,180
(611)
-1.86%
135
City Benefit Contribution
52,105
54,774
65,204
75,840
35,816
74,130
(1,710)
-2.25%
142
Unemployment Benefit Payments
0
0
0
0
0
0
0
N/A
151
Worker's Comp Insurance Prem
2,510
2,620
2,460
2,419
1,210
2,460
41
1.69%
Total Personal Services 548,032 579,795 576,868 571,839 322,268 560,930 (10,909) -1.91%
Supplies & Maintenance
208 Books & Periodicals
212 Motor Fuels & Lubricants
221 Equipment Parts & Accessories
226 Clothing & personal equipment
240 Small Tools and Minor Equip
402 Repairs/Maint-Auto Equip
403 Repairs/Maint-Misc. Equip
Total Supplies & Maintenance
Professional Services
304 Engineering -Consulting
307 Legal -Consulting
310 Inspection Services
312 Bank Fees
313 IT Services
319 Professional Services
Total Professional Services
262
142
0
500
120
500
0
0.00%
1,876
0
0
1,500
0
1,500
0
0.00%
449
22
4,814
0
2,770
3,000
3,000
N/A
0
50
0
0
0
0
0
N/A
0
0
13
0
0
0
0
N/A
0
0
0
0
0
0
0
N/A
0
0
90
0
0
0
0
N/A
116,315
113,104
131,510
138,500
80,215
144,180
5,680
4.10%
2,587
214
4,917
2,000
2,890
5,000
3,000
150.00%
104
0
3,266
7,500
11,822
5,000
(2,500)
-33.33%
23,886
24,864
19,174
16,000
8,999
16,000
0
0.00%
89,226
85,065
84,509
90,000
51,688
90,000
0
0.00%
0
0
0
5,000
4
5,000
0
0.00%
0
0
0
0
0
8,180
8,180
N/A
3,100
3,175
24,562
20,000
7,702
20,000
0
0.00%
116,315
113,104
131,510
138,500
80,215
144,180
5,680
4.10%
Attachment E Page 21 of 55
Total Other Expenses
Other Expenses
331
Travel Expenses
340
General Advertising
415
Other Equipment Rentals
416
Software Licensing
433
Memberships
437
Training & Development
439
Meeting Expenses
441
Licenses & Taxes
Total Other Expenses
Building & Zoning Total 670,933 696,639 723,940 739,729 406,556 733,980 (5,749) -0.78%
Attachment E Page 22 of 55
City of Orono
2019 Line Item Budget
Building & Zoning cont.
42400
2019
Dollar
%
2015
2016 2017
2018
Y -T -D
Mgr
Increase
Increase
Actual
Actual Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
402
468 286
2,250
56
2,250
0
0.00%
0
0 921
1,000
669
500
(500)
-50.00%
0
0 125
0
0
0
0
N/A
0
0 6,000
15,600
0
15,600
0
0.00%
1,330
875 675
1,200
0
1,200
0
0.00%
1,386
2,013 539
2,740
390
3,020
280
10.22%
881
139 600
4,500
36
1,200
(3,300)
-73.33%
0
32 1,500
100
32
100
0
0.00%
4,000
3,526 10,646
27,390
1,183
23,870
(3,520)
-12.85%
Building & Zoning Total 670,933 696,639 723,940 739,729 406,556 733,980 (5,749) -0.78%
Attachment E Page 22 of 55
Professional Services
303 Engineering -Retainer
304 Engineering -Consulting
Total Professional Services
Engineering Total
2015 2016
Actual Actual
City of Orono
2019 Line Item Budget
Engineering
43170
2019 Dollar
2017 2018 Y -T -D Mgr Increase Increase
Actual Budget Jul 31, 2018 Recommd Decrease Decrease
0
0
0
0
0
0
0
N/A
17,080
9,893
54,476
15,000
10,894
20,000
5,000
33.33%
17,080
9,893
54,476
15,000
10,894
20,000
5,000
33.33%
17,080 9,893 54,476 15,000 10,894 20,000 5,000 33.33%
Attachment E Page 23 of 55
Total Personal Services 290,179 284,386 306,540 342,178 201,785 282,640 (59,538) -17.40%
Supplies & Maintenance
0
City of Orono
0
0
0
0
N/A
313 IT Services
208
Books & Periodicals
2019 Line Item Budget
169
0
170
0
170
0
0.00%
212
Public Works Department
14,504
34,759
11,500
35,000
18,023
35,000
0
0.00%
43000
Equipment Parts & Accessories
16,882
10,644
16,397
16,000
9,348
24,000
8,000
50.00%
222
Vehicle Equipment & Parts
2019
Dollar
%
8,000
4,000
2015
2016 2017
2018
Y -T -D
Mgr
Increase
Increase
38,364
48,000
Actual
Actual Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
3,915
Personal Services
4,000
2,492
4,000
0
0.00%
240
Small Tools and Minor Equip
101
Full -Time Employees Regular
200,530
192,777 194,825
220,971
129,172
183,520
(37,451)
-16.95%
102
Full -Time Employees Overtime
6,008
11,317 6,738
11,000
12,171
11,000
0
0.00%
121
PERA
15,135
14,496 15,363
17,398
8,030
14,590
(2,808)
-16.14%
122
FICA
15,143
14,195 15,425
17,746
9,320
14,890
(2,856)
-16.09%
135
City Benefit Contribution
39,633
38,920 51,569
55,767
29,244
42,010
(13,757)
-24.67%
142
Unemployment Benefit Payments
0
0 3,819
0
4,201
0
0
N/A
151
Worker's Comp Insurance Prem
13,730
12,680 18,800
19,296
9,648
16,630
(2,666)
-13.82%
Total Personal Services 290,179 284,386 306,540 342,178 201,785 282,640 (59,538) -17.40%
Professional Services
304 PW Engineering -Consulting
Supplies & Maintenance
0
0
0
0
0
0
N/A
313 IT Services
208
Books & Periodicals
169
169
0
170
0
170
0
0.00%
212
Motor Fuels & Lubricants
14,504
34,759
11,500
35,000
18,023
35,000
0
0.00%
221
Equipment Parts & Accessories
16,882
10,644
16,397
16,000
9,348
24,000
8,000
50.00%
222
Vehicle Equipment & Parts
5,286
4,433
4,257
8,000
4,000
8,000
0
0.00%
224
Street Maint. Materials/Supply
47,419
53,575
38,364
48,000
38,238
50,000
2,000
4.17%
226
Clothing & personal equipment
4,109
3,915
7,960
4,000
2,492
4,000
0
0.00%
240
Small Tools and Minor Equip
1,377
2,708
2,939
2,000
1,901
3,000
1,000
50.00%
321
Telephone
0
0
157
0
130
200
200
N/A
402
Repairs/Maint-Auto Equip
11,185
11,350
12,296
10,000
5,339
10,000
0
0.00%
403
Repairs/Maint-Misc. Equip
5,855
14,780
12,366
10,000
6,644
20,000
10,000
100.00%
404
Repairs/Maint-Bldgs/Grounds
1,982
10,635
2,719
4,500
9,563
10,000
5,500
122.22%
408
Contracted Street Maint.
63,927
10,779
17,703
8,000
17,489
20,000
12,000
150.00%
Total Supplies & Maintenance
172,695
157,747
126,658
145,670
113,167
184,370
38,700
26.57%
Professional Services
304 PW Engineering -Consulting
641
0
0
0
0
0
0
N/A
313 IT Services
0
0
0
0
0
3,270
3,270
N/A
314 Fleet Services
0
0
0
0
0
0
0
N/A
319 Professional Services
0
2,220
10,442
0
0
0
0
N/A
Total Professional Services
641
2,220
10,442
0
0
3,270
3,270
N/A
Attachment E Page 24 of 55
Total Other Expenses
Other Expenses
331
Travel Expenses
381
Gas & Electric
386
Street Lighting
414
EDP/Communications Equip Rent
415
Other Equipment Rentals
416
Software Licensing
433
Memberships
437
Training & Development
441
Licenses & Taxes
489
Other Miscellaneous Charges
Total Other Expenses
Public Works Total 496,239 480,765 486,187 525,893 340,256 513,760 (12,133) -2.31%
Attachment E Page 25 of 55
City of Orono
2019 Line Item Budget
Public Works Department cont.
43000
2019
Dollar
%
2015
2016 2017
2018
Y -T -D
Mgr
Increase
Increase
Actual
Actual Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
352
0 169
175
81
175
0
0.00%
3,027
4,686 2,000
4,880
1,139
4,880
0
0.00%
24,612
26,064 27,996
25,000
14,260
29,000
4,000
16.00%
0
775 4,938
750
790
1,145
395
52.67%
254
1,309 3,849
960
7,232
4,000
3,040
316.67%
0
0 0
2,000
0
0
(2,000)
-100.00%
284
180 25
250
0
250
0
0.00%
3,498
2,867 2,888
3,500
1,585
3,500
0
0.00%
50
280 63
250
176
250
0
0.00%
647
252 617
280
40
280
0
0.00%
32,724
36,413 42,546
38,045
25,304
43,480
5,435
14.29%
Public Works Total 496,239 480,765 486,187 525,893 340,256 513,760 (12,133) -2.31%
Attachment E Page 25 of 55
City of Orono
2019 Line Item Budget
Parks
45200
Attachment E Page 26 of 55
2019
Dollar
2015
2016
2017
2018
Y -T -D
Mgr
Increase
Increase
Actual
Actual
Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
Personal Services
101
Full -Time Employees Regular
21,368
19,286
19,951
49,860
31,522
75,920
26,060
52.27%
102
Full -Time Employees Overtime
0
231
465
0
382
0
0
N/A
103
Part -Time Employees
0
10,023
0
0
0
0
0
N/A
104
Temporary Employees Regular
8,713
0
10,082
10,000
5,136
14,650
4,650
46.50%
121
PERA
1,420
1,419
1,531
3,739
2,393
5,700
1,961
52.45%
122
FICA
1,589
1,593
1,734
4,579
2,704
6,930
2,351
51.34%
135
City Benefit Contribution
2,701
2,091
2,620
11,574
6,559
16,480
4,906
42.39%
151
Worker's Comp Insurance Prem
740
1,490
1,890
4,594
2,297
7,780
3,186
69.35%
Total Personal Services
36,530
36,133
38,272
84,346
50,994
127,460
43,114
51.12%
Supplies & Maintenance
212
Motor Fuels & Lubricants
0
19
0
0
0
500
500
N/A
221
Equipment Parts & Accessories
1,629
908
1,407
500
591
500
0
0.00%
223
Bldg/Grounds Maint. Supplies
3,163
9,875
11,890
7,600
1,949
10,000
2,400
31.58%
225
Park Initiatives
6,573
7,309
1,411
15,000
4,781
10,000
(5,000)
-33.33%
402
Repairs/Maint-Auto Equip
0
20
1,044
200
0
200
0
0.00%
403
Repairs/Maint-Misc. Equip
0
3,744
1,447
1,000
149
1,200
200
20.00%
404
Repairs/Mai nt-Bldgs/Grounds
46,088
37,472
46,895
58,000
26,742
58,000
0
0.00%
Total Supplies & Maintenance
57,453
59,349
64,094
82,300
34,211
80,400
(1,900)
-2.31%
Professional Services
313
IT Services
0
0
0
0
0
840
840
N/A
314
Fleet Services
0
0
0
0
0
0
0
N/A
319
Professional Services
9,645
8,699
3,650
1,140
495
1,140
0
0.00%
Total Professional Services
9,645
8,699
3,650
1,140
495
1,980
840
73.68%
Attachment E Page 26 of 55
Total Other Expenses
Parks Total
Other Expenses
331
Travel Expenses
381
Gas & Electric
415
Other Equipment Rentals
416
Software Licensing
439
Meeting Expenses
441
Licenses & Taxes
489
Other Miscellaneous Charges
490
Contributions to Civic Org's
Total Other Expenses
Parks Total
5,746
5,725
City of Orono
Dollar
2019 Line Item Budget
2018
Y -T -D
Parks cont.
Increase
Increase
45200
2015
2016
2017
Actual
Actual
Actual
0
0
0
416
290
216
4,750
5,249
6,670
0
0
0
0
0
0
580
0
290
0
186
30
0
0
0
5,746
5,725
2019
Dollar
%
2018
Y -T -D
Mgr
Increase
Increase
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
0
0
0
0
N/A
550
3
550
0
0.00%
3,500
2,991
7,000
3,500
100.00%
1,000
10
1,000
0
0.00%
0
0
0
0
N/A
300
291
300
0
0.00%
0
0
0
0
N/A
0
0
0
0
N/A
5,746
5,725
7,206
5,350
3,295
8,850
3,500
65.42%
109,375
109,906
113,222
173,136
88,996
218,690
45,554
26.31%
Attachment E Page 27 of 55
City of Orono
2019 Line Item Budget
Golf Course
45210
Attachment E Page 28 of 55
Supplies & Maintenance
2019
Dollar
%
201
Office supplies
2015
2016
2017
2018
Y -T -D
Mgr
Increase
Increase
212
Motor Fuels & Lubricants
Actual
Actual
Actual
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
221
Personal Services
659
4,336
1,602
2,500
2,889
2,500
0
0.00%
101
Full -Time Employees Regular
31,809
31,918
34,348
29,337
20,918
36,210
6,873
23.43%
103
Part -Time Employees
41,073
49,914
42,581
19,262
9,137
0
(19,262)
-100.00%
104
Temporary Employees Regular
960
880
10,085
15,000
18,687
57,040
42,040
280.27%
121
PERA
0
0
1,382
2,200
2,219
2,720
520
23.64%
122
FICA
3,042
3,171
4,416
4,865
2,560
7,140
2,275
46.76%
135
City Benefit Contribution
0
0
130
7,976
4,988
8,240
264
3.31%
142
Unemployment Benefit Payments
0
0
0
0
75
0
0
N/A
143
OPEB Expense
0
0
0
0
0
0
0
N/A
151
Worker's Comp Insurance Prem
1,330
1,790
1,620
5,893
2,947
7,940
2,047
34.74%
Total Personal Services
78,214
87,672
94,561
84,533
61,531
119,290
34,757
41.12%
Attachment E Page 28 of 55
Supplies & Maintenance
201
Office supplies
416
239
213
330
1,145
0
(330)
-100.00%
212
Motor Fuels & Lubricants
2,745
2,716
0
3,500
124
3,500
0
0.00%
221
Equipment Parts & Accessories
659
4,336
1,602
2,500
2,889
2,500
0
0.00%
223
Bldg/Grounds Maint. Supplies
6,044
7,411
6,988
6,800
4,972
7,200
400
5.88%
226
Clothing & personal equipment
0
152
150
180
458
300
120
66.67%
240
Small Tools and Minor Equip
195
59
389
500
1,729
500
0
0.00%
401
Repairs/Maint-Office Equip
53
165
0
100
0
100
0
0.00%
402
Repairs/Maint-Auto Equip
267
185
382
250
1,826
300
50
20.00%
403
Repairs/Maint-Misc. Equip
2,170
4,352
13,495
3,000
2,565
5,440
2,440
81.33%
404
Repairs/Maint-Bldgs/Grounds
16,458
10,758
13,284
14,000
15,197
14,000
0
0.00%
Total Supplies & Maintenance
29,006
30,372
36,503
31,160
30,906
33,840
2,680
8.60%
Attachment E Page 28 of 55
Total Insurances
Insurances
361
General Liability Ins
362
Umbrella Liability Ins
365
Boiler & Machinery Ins
366
Property Insurance
367
Equipment Floaters Ins
368
Automotive Insurance
369
Dram Shop Insurance
Total Insurances
Total Other Expenses
Other Expenses
312
Bank Fees
313
IT Services
314
Fleet Services
319
Professional Services
321
Telephone
331
Travel Expenses
340
General Advertising
352
Printing & Publishing
381
Gas & Electric
415
Other Equipment Rentals
433
Memberships
437
Training & Development
440
Special Equipment Replacement
441
Licenses & Taxes
489
Other Miscellaneous Charges
Total Other Expenses
13,393 12,883 14,020 13,070 7,111 13,520 450 3.44%
4,365
4,962
City of Orono
Dollar
2019 Line Item Budget
2018
Golf
Course cont.
Increase
Increase
45210
2015
2016
2017
Actual
Actual
Actual
7,500
7,500
8,000
1,500
1,500
1,500
300
300
350
2,300
2,300
2,650
300
300
350
370
370
370
1,123
613
800
13,393 12,883 14,020 13,070 7,111 13,520 450 3.44%
4,365
4,962
2019
Dollar
%
2018
Y -T -D
Mgr
Increase
Increase
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
N/A
0
0
0
7,500
3,750
7,500
0
0.00%
1,500
750
1,500
0
0.00%
300
150
350
50
16.67%
2,300
1,150
2,650
350
15.22%
300
150
350
50
16.67%
370
185
370
0
0.00%
800
976
800
0
0.00%
13,393 12,883 14,020 13,070 7,111 13,520 450 3.44%
4,365
4,962
3,690
5,000
2,328
5,000
0
0.00%
0
0
0
0
0
1,640
1,640
N/A
0
0
0
0
0
0
0
N/A
500
0
0
0
131
0
0
N/A
2,952
3,485
3,255
3,300
1,367
3,300
0
0.00%
0
0
0
0
0
0
0
N/A
1,519
500
500
1,750
859
1,750
0
0.00%
0
379
811
736
396
750
14
1.90%
8,025
8,152
7,959
8,500
3,439
8,500
0
0.00%
7,529
10,012
11,760
9,882
8,542
10,200
318
3.22%
150
270
120
300
150
300
0
0.00%
19
0
0
150
0
150
0
0.00%
0
0
0
0
0
0
0
N/A
675
535
294
550
285
550
0
0.00%
0
119
17
0
275
200
200
N/A
25,733 28,414 28,405 30,168 17,772 32,340 2,172 7.20%
Attachment E Page 29 of 55
Total Purchases for Resale
Golf Course Total
2015
Actual
(696)
4,440
3,355
0
2,821
3,187
0
City of Orono
2019 Line Item Budget
Golf Course cont.
45210
2016 2017
Actual Actual
0
3,285
3,867
29
2,085
2,755
0
0
3,716
3,353
1,211
1,132
1,808
0
Purchases for Resale
090
PURCHASES FOR RESALE
091
Beer For Resale
092
Soft Drinks For Resale
093
Concessions For Resale-Txbl
094
Concessions For Resale-NonTax
095
Pro Shop Items For Resale
099
Other For Resale
Total Purchases for Resale
Golf Course Total
2015
Actual
(696)
4,440
3,355
0
2,821
3,187
0
City of Orono
2019 Line Item Budget
Golf Course cont.
45210
2016 2017
Actual Actual
0
3,285
3,867
29
2,085
2,755
0
0
3,716
3,353
1,211
1,132
1,808
0
13,107 12,020 11,220 13,900 6,151 13,900 0 0.00%
159,454 171,362 184,709 172,831 123,472 212,890 40,059 23.18%
Attachment E Page 30 of 55
2019
Dollar
2018
Y -T -D
Mgr
Increase
Increase
Budget
Jul 31, 2018
Recommd
Decrease
Decrease
0
0
0
0
N/A
3,800
2,209
3,800
0
0.00%
3,600
2,127
3,600
0
0.00%
1,500
349
1,500
0
0.00%
2,500
843
2,500
0
0.00%
2,500
624
2,500
0
0.00%
0
0
0
0
N/A
13,107 12,020 11,220 13,900 6,151 13,900 0 0.00%
159,454 171,362 184,709 172,831 123,472 212,890 40,059 23.18%
Attachment E Page 30 of 55
City of Orono
2019 Line Item Budget
Special Services -Consulting & Police
43280
2015 2016 2017 2018
Actual Actual Actual Budget
2019 Dollar %
Y -T -D Mgr Increase Increase
Jul 31, 2018 Recommd Decrease Decrease
Personal Services
48,859
73,173
92,949
45,000
15,218
75,000
30,000
102 Full -Time Employees Overtime
29,115
24,210
31,667
35,000
40,548
35,000
0 0.00%
121 PERA
3,989
2,252
3,607
5,250
5,615
5,250
0 0.00%
122 FICA
376
319
401
500
522
500
0 0.00%
135 City Benefit Contribution
4
4
0
0
0
0
0 N/A
Total Personal Services 33,485 26,784 35,675 40,750 46,685 40,750 0 0.00%
Professional Services
304 Engineering -Consulting
48,859
73,173
92,949
45,000
15,218
75,000
30,000
66.67%
307 Legal -Consulting
21,112
23,061
9,721
10,000
9,020
10,000
0
0.00%
319 Professional Services
0
0
0
0
0
0
0
N/A
800 Special Projects, Contingency
0
0
0
0
0
0
0
N/A
Total Professional Services
69,971
96,234
102,670
55,000
24,238
85,000
30,000
54.55%
Special Services -Consulting & Police Total
103,456
123,018
138,345
95,750
70,923
125,750
30,000
31.33%
Attachment E Page 31 of 55
City of Orono
2019 Line Item Budget
Special Projects -Contingencies
43290
2019 Dollar
2015 2016 2017 2018 Y -T -D Mgr Increase Increase
Actual Actual Actual Budget Jul 31, 2018 Recommd Decrease Decrease
Special Projects -Contingencies Total
GENERAL FUND TOTAL
703,500 873,004 985,613 380,000 0 420,000 40,000 10.53%
7,565,334 7,962,016 8,439,710 8,193,401 4,324,570 8,564,120 370,719 4.52%
Attachment E Page 32 of 55
Personal Services
101
Full -Time Employees Regular
0
0
0
0
0
0
0
N/A
Total Personal Services
0
0
0
0
0
0
0
N/A
Professional Services
304
Engineering -Consulting
0
0
408
0
0
0
0
N/A
319
Professional Services
0
0
0
0
0
0
0
N/A
Total Professional Services
0
0
408
0
0
0
0
N/A
Other Expenses
489
Other Miscellaneous Charges
0
0
0
0
0
0
0
N/A
Total Other Expenses
0
0
0
0
0
0
0
N/A
Capital & Transfers
510
Land
0
0
639
0
0
0
0
N/A
720
Operating Transfers
679,000
865,000
926,642
380,000
0
400,000
20,000
5.26%
Total Capital & Transfers
679,000
865,000
927,281
380,000
0
400,000
20,000
5.26%
Contingency Items
800
Special Projects, Contingency
24,500
8,004
57,924
0
0
20,000
20,000
N/A
Total Contingency Items
24,500
8,004
57,924
0
0
20,000
20,000
N/A
Special Projects -Contingencies Total
GENERAL FUND TOTAL
703,500 873,004 985,613 380,000 0 420,000 40,000 10.53%
7,565,334 7,962,016 8,439,710 8,193,401 4,324,570 8,564,120 370,719 4.52%
Attachment E Page 32 of 55
City of Orono
2019 Line Item Budget
Water
49400
Total Personal Services 175,510 181,929 187,131 134,696 248,070 60,939 32.56%
Supplies & Maintenance
2019
Increase
%
201 Office supplies
2016
2017
2018
Y -T -D
Mgr
Decreas
Increase
212 Motor Fuels & Lubricants
Actual
Actual
Budget
Jul 31, 2018
Recommd
e)
Decrease
Personal Services
32,417
32,621
35,000
23,050
35,000
0
0.00%
101 Full -Time Employees Regular
116,806
108,869
116,233
91,605
147,460
31,227
26.87%
102 Full -Time Employees Overtime
9,971
14,185
10,000
3,528
10,000
0
0.00%
103 Part -Time Employees
9,749
12,183
11,977
8,570
15,510
3,533
29.50%
104 Temporary Employees Regular
0
0
0
0
7,500
7,500
N/A
121 PERA
9,975
10,068
10,366
6,162
12,980
2,614
25.22%
122 FICA
10,209
10,213
10,573
7,171
13,810
3,237
30.62%
135 City Benefit Contribution
15,130
21,970
21,676
15,406
30,200
8,524
39.32%
143 OPEB Expense
0
0
1,800
0
1,800
0
0.00%
151 Worker's Comp Insurance Prem
3,670
4,440
4,506
2,253
8,810
4,304
95.52%
Total Personal Services 175,510 181,929 187,131 134,696 248,070 60,939 32.56%
Supplies & Maintenance
201 Office supplies
0
44
200
0
200
0
0.00%
212 Motor Fuels & Lubricants
0
0
4,500
2,250
4,680
180
4.00%
216 Chemicals and Chem Products
32,417
32,621
35,000
23,050
35,000
0
0.00%
221 Equipment Parts & Accessories
68
272
0
284
0
0
N/A
222 Vehicle Equipment & Parts
0
23
1,000
500
1,150
150
15.00%
223 Bldg/Grounds Maint. Supplies
336
1,364
200
937
200
0
0.00%
226 Clothing & personal equipment
699
461
1,000
33
1,000
0
0.00%
227 Utility System Maint. Supplies
15,283
18,775
35,000
18,679
25,000
(10,000)
-28.57%
240 Small Tools and Minor Equip
2,049
808
2,500
1,350
2,500
0
0.00%
401 Repairs/Maint-Office Equip
0
173
2,300
0
0
(2,300)
-100.00%
402 Repairs/Maint-Auto Equip
688
1,574
0
23
0
0
N/A
403 Repairs/Maint-Misc. Equip
7,030
1,733
7,000
3,500
6,080
(920)
-13.14%
404 Repairs/Maint-Bldgs/Grounds
4,080
2,442
4,000
36
4,000
0
0.00%
405 Repairs/Maint-Watermains/plant
61,534
33,332
51,000
26,303
51,000
0
0.00%
416 Software Licensing
6,682
4,272
5,000
2,482
0
(5,000)
-100.00%
Attachment F Page 33 of 55
Total Supplies & Maintenance 130,866 97,893 148,700 79,427 130,810 (17,890)
-12.03%
Attachment F Page 34 of 55
City of Orono
2019 Line Item Budget
Water cont.
49400
Insurances
2019
Increase
%
361 General Liability Ins
2016
2017
2018
Y -T -D
Mgr
Decreas
Increase
362 Umbrella Liability Ins
Actual
Actual
Budget
Jul 31, 2018
Recommd
e)
Decrease
Professional Services
3,800
3,800
3,800
1,900
3,440
(360)
-9.47%
301 Auditing and Acct'g Services
5,775
4,500
5,000
4,000
5,000
0
0.00%
304 Engineering -Consulting
22,801
12,444
15,000
5,872
15,000
0
0.00%
307 Legal -Consulting
2,891
2,430
2,000
3,105
3,000
1,000
50.00%
312 Bank Fees
2,473
2,114
2,400
2,555
2,400
0
0.00%
313 IT Services
0
0
0
0
11,300
11,300
N/A
314 Fleet Services
0
0
0
0
0
0
N/A
319 Professional Services
0
2,544
500
0
0
(500)
-100.00%
Total Professional Services
33,939
24,032
24,900
15,532
36,700
11,800
47.39%
Insurances
361 General Liability Ins
4,000
4,000
4,000
2,000
3,000
(1,000)
-25.00%
362 Umbrella Liability Ins
1,800
1,800
1,800
900
0
(1,800)
-100.00%
366 Property Insurance
3,800
3,800
3,800
1,900
3,440
(360)
-9.47%
367 Equipment Floaters Ins
380
380
380
190
330
(50)
-13.16%
368 Automotive Insurance
300
300
300
150
300
0
0.00%
Total Insurances
10,280
10,280
10,280
5,140
7,070
(3,210)
-31.23%
Attachment F Page 35 of 55
Other Expenses
321 Telephone
322 Postage
340 General Advertising
352 Printing & Publishing
381 Gas & Electric
382 Water Utilities
387 Intergovernmental Services
409 Depreciation & Amortization
415 Other Equipment Rentals
433 Memberships
437 Training & Development
438 Administrative Charge
441 Licenses & Taxes
489 Other Miscellaneous Charges
City of Orono
2019 Line Item Budget
Water cont.
49400
Total Other Expenses
250,157
319,696
265,600
2019
Increase
%
2016
2017
2018
Y -T -D
Mgr
Decreas
Increase
Actual
Actual
Budget
Jul 31, 2018
Recommd
e)
Decrease
2,046
2,398
2,500
1,957
2,500
0
0.00%
358
729
350
593
1,050
700
200.00%
0
0
0
0
0
0
N/A
0
143
1,000
468
1,000
0
0.00%
60,251
74,461
73,000
38,374
73,000
0
0.00%
1,393
880
1,100
320
1,100
0
0.00%
25,171
36,792
30,000
16,011
30,000
0
0.00%
133,177
178,222
130,000
0
207,400
77,400
59.54%
0
0
0
0
0
0
N/A
596
657
650
452
650
0
0.00%
2,878
3,442
3,500
3,701
3,500
0
0.00%
16,000
16,000
16,000
8,000
102,660
86,660
541.63%
3,011
2,644
3,500
514
3,500
0
0.00%
5,275
3,330
4,000
1,357
4,000
0
0.00%
Total Other Expenses
250,157
319,696
265,600
71,746
430,360
164,760
62.03%
0 0
0 N/A
55,000
55,000
55,000
0 55,000
0 0.00%
Total Operating Expenses
600,752
633,829
636,611
306,541
853,010
216,399
33.99%
Non -Operating Expenses
612 Other Long -Term Oblig Interest
613 Other Interest Expense
720 Operating Transfers
Total Non -Operating Expenses
(1,486)
0
0
0 0
0 N/A
0
0
0
0 0
0 N/A
55,000
55,000
55,000
0 55,000
0 0.00%
53,514
55,000
55,000
0 55,000
0 0.00%
Total Water Fund 654,266 688,829 691,611 306,541 908,010 216,399 31.29%
Attachment F Page 36 of 55
Personal Services
101 Full -Time Employees Regular
102 Full -Time Employees Overtime
103 Part -Time Employees
104 Temporary Employees Regular
121 PERA
122 FICA
135 City Benefit Contribution
143 OPEB Expense
151 Worker's Comp Insurance Prem
Total Personal Services
City of Orono
2019 Line Item Budget
Sewer
49450
2016 2017 2018 Y -T -D
Actual Actual Budget Jul 31, 2018
2019 Increase %
Mgr Decreas Increase
Recommd e) Decrease
190,246
190,299
194,217
93,574
158,250
(35,967)
-18.52%
18,766
19,618
12,000
3,707
12,000
0
0.00%
9,749
12,183
11,977
8,570
15,510
3,533
29.50%
0
0
10,000
6,948
15,730
5,730
57.30%
16,018
16,657
16,365
9,555
13,940
(2,425)
-14.82%
16,053
16,661
17,457
10,794
15,420
(2,037)
-11.67%
34,873
37,554
37,484
19,870
31,300
(6,184)
-16.50%
0
0
2,200
0
2,200
0
0.00%
12,210
16,190
16,498
8,249
12,750
(3,748)
-22.72%
297,915 309,163 318,198 161,267 277,100 (41,098) -12.92%
Supplies & Maintenance
201 Office supplies
387
98
400
0
400
0
0.00%
212 Motor Fuels & Lubricants
0
0
9,000
4,500
8,840
(160)
-1.78%
221 Equipment Parts & Accessories
1,946
410
1,500
1,138
1,530
30
2.00%
222 Vehicle Equipment & Parts
328
0
2,500
3,813
2,300
(200)
-8.00%
223 Bldg/Grounds Maint. Supplies
424
3,295
0
1,127
1,000
1,000
N/A
226 Clothing & personal equipment
867
2,596
1,000
34
1,000
0
0.00%
227 Utility System Maint. Supplies
1,457
7,550
9,000
2,168
9,000
0
0.00%
240 Small Tools and Minor Equip
2,024
1,194
2,500
1,350
2,500
0
0.00%
401 Repairs/Maint-Office Equip
2,392
1,342
3,050
437
0
(3,050)
-100.00%
402 Repairs/Maint-Auto Equip
5,356
7,082
3,000
1,669
1,440
(1,560)
-52.00%
403 Repairs/Maint-Misc. Equip
5,119
2,028
5,000
2,522
960
(4,040)
-80.80%
404 Repairs/Maint-Bldgs/Grounds
0
36
1,500
0
1,500
0
0.00%
406 Repairs/Maint-Swr lines/lifts
151,267
117,867
89,720
44,322
147,000
57,280
63.84%
443 Repairs/Maint-I&I Reduction
17,616
33,425
25,000
0
25,000
0
0.00%
Total Supplies & Maintenance
189,183
176,923
153,170
63,079
202,470
49,300
32.19%
Attachment F
Page 37 of 55
Professional Services
301 Auditing and Acct'g Services
304 Engineering -Consulting
307 Legal -Consulting
312 Bank Fees
313 IT Services
314 Fleet Services
319 Professional Services
Total Professional Services
Insurances
City of Orono
2019 Line Item Budget
Sewer cont.
49450
31,494 22,276 25,500 9,886 42,750 17,250 67.65%
361 General Liability Ins
8,000
8,000
8,000
2019
Increase
%
2016
2017
2018
Y -T -D
Mgr
Decreas
Increase
Actual
Actual
Budget
Jul 31, 2018
Recommd
e)
Decrease
7,000
6,500
6,500
5,000
6,500
0
0.00%
17,498
11,237
15,000
3,351
15,000
0
0.00%
3,689
0
1,000
222
1,000
0
0.00%
3,308
4,252
3,000
1,313
3,000
0
0.00%
0
0
0
0
17,250
17,250
N/A
0
0
0
0
0
0
N/A
0
288
0
0
0
0
N/A
31,494 22,276 25,500 9,886 42,750 17,250 67.65%
361 General Liability Ins
8,000
8,000
8,000
4,000
9,000
1,000
12.50%
362 Umbrella Liability Ins
3,600
3,600
3,600
1,800
0
(3,600)
-100.00%
366 Property Insurance
3,200
3,200
3,200
1,600
2,550
(650)
-20.31%
367 Equipment Floaters Ins
1,230
1,230
1,230
615
330
(900)
-73.17%
368 Automotive Insurance
2,900
2,900
2,900
1,450
850
(2,050)
-70.69%
Total Insurances
18,930
18,930
18,930
9,465
12,730
(6,200)
-32.75%
Attachment F Page 38 of 55
Other Expenses
321 Telephone
322 Postage
331 Travel Expenses
340 General Advertising
352 Printing & Publishing
381 Gas & Electric
382 Water Utilities
383 MCES-Sewer
387 Intergovernmental Services
409 Depreciation & Amortization
415 Other Equipment Rentals
416 Software Licensing
433 Memberships
437 Training & Development
438 Administrative Charge
439 Meeting Expenses
440 Special Equipment Replacement
441 Licenses & Taxes
489 Other Miscellaneous Charges
City of Orono
2019 Line Item Budget
Sewer cont.
49450
Total Other Expenses 823,599 877,811 894,442
Total Operating Expenses 1,361,122 1,405,103 1,410,240
400,043 1,089,475 195,033 21.80%
643,741 1,624,525 214,285 15.19%
Attachment F Page 39 of 55
2019
Increase
%
2016
2017
2018
Y -T -D
Mgr
Decreas
Increase
Actual
Actual
Budget
Jul 31, 2018
Recommd
e)
Decrease
2,953
4,110
5,000
2,118
5,000
0
0.00%
1,787
1,946
1,600
922
4,800
3,200
200.00%
0
0
100
0
100
0
0.00%
0
0
300
0
0
(300)
-100.00%
0
885
0
0
300
300
N/A
28,320
22,945
35,000
11,818
35,000
0
0.00%
0
0
0
0
0
0
N/A
395,680
431,942
431,940
315,478
555,365
123,425
28.57%
36,005
62,868
45,000
33,263
45,000
0
0.00%
311,135
308,847
320,000
0
330,000
10,000
3.13%
347
0
2,500
0
1,000
(1,500)
-60.00%
7,198
4,757
10,752
2,944
0
(10,752)
-100.00%
155
63
1,250
0
1,250
0
0.00%
4,679
1,815
4,500
3,898
4,500
0
0.00%
32,000
32,000
32,000
16,000
102,660
70,660
220.81%
0
0
0
0
0
0
N/A
0
0
0
0
0
0
N/A
417
374
1,000
32
1,000
0
0.00%
2,923
5,261
3,500
13,568
3,500
0
0.00%
Total Other Expenses 823,599 877,811 894,442
Total Operating Expenses 1,361,122 1,405,103 1,410,240
400,043 1,089,475 195,033 21.80%
643,741 1,624,525 214,285 15.19%
Attachment F Page 39 of 55
City of Orono
2019 Line Item Budget
Sewer cont.
49450
2019 Increase %
2016 2017 2018 Y -T -D Mgr Decreas Increase
Actual Actual Budget Jul 31, 2018 Recommd e) Decrease
Non -Operating Expenses
613 Other Interest Expense
0
0
0
720 Operating Transfers
100,000
100,000
110,000
Total Non -Operating Expenses
100,000
100,000
110,000
Total Sewer Fund
1,461,122
1,505,103
1,520,240
0 0 0 N/A
0 110,000 0 0.00%
0 110,000
0 0.00%
643,741 1,734,525 214,285 14.10%
Attachment F Page 40 of 55
City of Orono
2019 Line Item Budget
Recycling
49500
2019 Increase %
2016 2017 2018 Y -T -D Mgr Decreas Increase
Actual Actual Budget Jul 31, 2018 Recommd e) Decrease
Personal Services
4,037
6,748
6,980
Supplies & Maintenance
101 Full -Time Employees Regular
3,488
5,900
6,030
3,015
6,380
350
5.80%
102 Full -Time Employees Overtime
0
0
0
0
0
0
N/A
103 Part -Time Employees
0
0
0
0
0
0
N/A
104 Temporary Employees Regular
0
0
0
0
0
0
N/A
121 PERA
252
442
450
225
480
30
6.67%
122 FICA
267
366
460
230
490
30
6.52%
135 City Benefit Contribution
0
0
0
0
0
0
N/A
151 Worker's Comp Insurance Prem
30
40
40
20
50
10
25.00%
Total Personal Services
4,037
6,748
6,980
Supplies & Maintenance
221 Equipment Parts & Accessories
1,695
0
0
401 Repairs/Maint-Office Equip
0
0
1,500
Total Supplies & Maintenance
0
0
1,500
Professional Services
316 Contract Recycling Pickup
101,942
104,205
110,500
319 Professional Services
1,301
0
0
Total Professional Services
103,243
104,205
110,500
3,490
7,400 420 6.02%
0 0 N/A
0 (1,500) -100.00%
0 0 (1,500) -100.00%
63,545 117,880 7,380 6.68%
0 0 0 N/A
63,545 117,880 7,380 6.68%
Attachment F Page 41 of 55
City of Orono
2019 Line Item Budget
Recycling cont.
49500
2019 Increase %
2016 2017 2018 Y -T -D Mgr Decreas Increase
Actual Actual Budget Jul 31, 2018 Recommd e) Decrease
Other Expenses
0
0
N/A
352 Printing & Publishing
483
0
0
361 General Liability Ins
0
0
500
416 Software Licensing
1,548
879
0
438 Administrative Charge
2,500
625
2,500
442 Spring,Fall,X-mas Cleanup
4,096
0
3,670
444 Organics Recycling
0
0
0
Total Other Expenses
8,628
1,504
6,670
Total Recycling Fund
115,907
112,458
125,650
0
0
0
N/A
0
500
0
0.00%
1,849
1,750
1,750
N/A
1,250
2,500
0
0.00%
5,347
4,000
330
8.99%
0
500
500
N/A
8,446 9,250 2,580 38.68%
75,481 134,530 8,880 7.07%
Attachment F Page 42 of 55
City of Orono
2019 Line Item Budget
Storm Water
49910
Total Personal Services
Supplies & Maintenance
201 Office supplies
221 Equipment Parts & Accessories
227 Utility System Maint. Supplies
240 Small Tools and Minor Equip
401 Repairs/Maint-Office Equip
402 Repairs/Maint-Auto Equip
404 Repairs/Maint-Bldgs/Grounds
406 Repairs/Maint-Swr lines/lifts
Total Supplies & Maintenance
44,900 42,134 48,662 27,180 121,010 72,348 148.67%
0
0
0
0
0
2019
Increase
%
0
2016
2017
2018
Y -T -D
Mgr
Decreas
Increase
9,500
Actual
Actual
Budget
Jul 31, 2018
Recommd
e)
Decrease
Personal Services
1,000
0
0.00%
0
0
1,500
0
101 Full -Time Employees Regular
35,017
32,836
36,309
20,952
78,640
42,331
116.59%
102 Full -Time Employees Overtime
1,115
96
0
299
0
0
N/A
104 Temporary Employees Regular
0
0
0
0
15,000
15,000
N/A
121 PERA
2,534
2,470
2,723
1,594
5,900
3,177
116.67%
122 FICA
2,611
2,581
2,798
1,864
7,170
4,372
156.25%
135 City Benefit Contribution
2,752
3,101
5,245
1,943
7,170
1,925
36.70%
143 OPEB Expense
0
0
530
0
530
0
0.00%
151 Worker's Comp Insurance Prem
870
1,050
1,057
529
6,600
5,543
524.41%
Total Personal Services
Supplies & Maintenance
201 Office supplies
221 Equipment Parts & Accessories
227 Utility System Maint. Supplies
240 Small Tools and Minor Equip
401 Repairs/Maint-Office Equip
402 Repairs/Maint-Auto Equip
404 Repairs/Maint-Bldgs/Grounds
406 Repairs/Maint-Swr lines/lifts
Total Supplies & Maintenance
44,900 42,134 48,662 27,180 121,010 72,348 148.67%
0
0
0
0
0
0
N/A
0
0
1,300
650
1,530
230
17.69%
10,020
1,249
9,500
51
9,500
0
0.00%
4,278
695
1,000
1,301
1,000
0
0.00%
0
0
1,500
0
1,500
0
0.00%
875
4,033
4,000
2,253
4,000
0
0.00%
27,682
(129)
0
242
0
0
N/A
1,821
(1,371)
14,000
0
14,000
0
0.00%
44,676
4,477
31,300
4,496
31,530
230
0.73%
Attachment F Page 43 of 55
City of Orono
2019 Line Item Budget
Storm Water cont.
49910
2019 Increase %
2016 2017 2018 Y -T -D Mgr Decreas Increase
Actual Actual Budget Jul 31, 2018 Recommd e) Decrease
Professional Services
3,500
0
0.00%
301 Auditing and Acct'g Services
3,500
3,500
3,500
304 Engineering -Consulting
13,470
31,990
15,000
307 Legal -Consulting
0
0
1,000
313 IT Services
0
0
0
314 Fleet Services
0
0
0
319 Professional Services
0
0
0
0
0
0
Total Professional Services
16,970
35,490
19,500
Insurances
361 General Liability Ins
362 Umbrella Liability Ins
367 Equipment Floaters Ins
368 Automotive Insurance
370 Insurance Agent of Record
379 Insurance Deductibles
Total Insurances
2,000
3,500
0
0.00%
7,014
15,000
0
0.00%
222
1,000
0
0.00%
0
2,000
2,000
N/A
0
0
0
N/A
0
0
0
N/A
9,236 21,500 2,000 10.26%
500
500
500
250
2,950
2,450
490.00%
220
220
220
110
0
(220)
-100.00%
1,250
1,250
1,250
625
280
(970)
-77.60%
0
0
0
0
150
150
N/A
0
0
0
0
0
0
N/A
0
0
0
0
0
0
N/A
1,970
1,970
1,970
985
3,380
1,410
71.57%
Attachment F Page 44 of 55
City of Orono
2019 Line Item Budget
Storm Water cont.
49910
2019 Increase %
2016 2017 2018 Y -T -D Mgr Decreas Increase
Actual Actual Budget Jul 31, 2018 Recommd e) Decrease
Non -Operating Expenses
Other Expenses
3,400
200.00%
513 Easements & Rights of Way
322
Postage
1,532
1,946
1,700
331
Travel Expenses
0
0
0
352
Printing & Publishing
0
0
0
409
Depreciation & Amortization
35,817
37,645
38,000
415
Other Equipment Rentals
0
0
0
416
Software Licensing
6,518
3,352
4,000
433
Memberships
0
0
0
437
Training & Development
310
321
0
438
Administrative Charge
16,000
16,000
16,000
441
Licenses & Taxes
0
0
0
489
Other Miscellaneous Charges
0
46,365
0
Total Other Expenses
60,177
105,629
59,700
Total Operating Expenses
168,694
189,699
161,132
Non -Operating Expenses
5,100
3,400
200.00%
513 Easements & Rights of Way
0
272
0
592 Storm Sewer Utility Const
0
0
0
0
53,500
15,500
Total Non -Operating Expenses
0
272
0
Total Stormwater Fund
1,558
2,000
(2,000)
168,694
189,971
161,132
922
5,100
3,400
200.00%
0
0
0
N/A
24
0
0
N/A
0
53,500
15,500
40.79%
0
0
0
N/A
1,558
2,000
(2,000)
-50.00%
1,020
58,780
58,780
N/A
0
500
500
N/A
8,000
51,330
35,330
220.81%
0
0
0
N/A
0
1,000
1,000
N/A
11,524
172,210
112,510
188.46%
53,422
349,630
188,498
116.98%
0 0 0 N/A
0 0 0 N/A
0 0 0 N/A
53,422 349,630 188,498 116.98%
Attachment F Page 45 of 55
Personal Services
101 Full -Time Employees Regular
102 Full -Time Employees Overtime
121 PERA
122 FICA
135 City Benefit Contribution
151 Worker's Comp Insurance Prem
Total Personal Services
Professional Services
City of Orono
2019 Line Item Budget
Cable Franchise
49840
8,899 11,957 14,445 7,223 16,230 265 1.83%
301 Auditing and Acct'g Services
0
2,000
2,000
2019
Increase
%
2016
2017
2018
Y -T -D
Mgr
Decreas
Increase
Actual
Actual
Budget
Jul 31, 2018
Recommd
e)
Decrease
7,686
10,267
12,470
6,235
13,990
1,520
12.19%
0
0
0
0
0
0
N/A
555
880
935
468
1,050
115
12.30%
588
730
954
477
1,080
126
13.21%
0
0
0
0
0
0
N/A
70
80
86
43
110
24
27.91%
8,899 11,957 14,445 7,223 16,230 265 1.83%
301 Auditing and Acct'g Services
0
2,000
2,000
2,000
2,000
0
0.00%
307 Legal -Consulting
0
0
0
0
0
0
N/A
313 IT Services
0
0
0
0
7,500
7,500
N/A
319 Professional Services
1,465
4,335
0
1,675
0
0
N/A
Total Professional Services
1,465
6,335
2,000
3,675
9,500
7,500
375.00%
Other Expenses
329 Internet/Other Communications
13,728
13,175
25,000
10,617
30,000
5,000
20.00%
401 Repairs/Maint-Office Equip
1,974
985
2,000
330
2,000
0
0.00%
409 Depreciation & Amortization
4,314
4,312
4,600
0
4,600
0
0.00%
438 Administrative Charge
2,500
2,500
2,500
1,250
2,500
0
0.00%
Total Other Expenses
22,516
20,972
34,100
12,197
39,100
5,000
14.66%
Total Operating Expenses
32,880
39,264
50,545
23,094
64,830
5,000
0
Total Cable TV Fund
32,880
39,264
50,545
23,094
64,830
12,765
25.25%
Attachment F Page 46 of 55
2019 Water Fund Operating Budget
Departmental Summary
49400
Total Water Operating Fund 664,630 688,829 691,611 218,407 908,010 216,399
PROGRAM DESCRIPTION & OBJECTIVES:
The Water Operating Fund provides for the funding of the City's water distribution system. These funds
are accounted for separately and are designed to be funded primarily through water rates.
OPERATING COST ACTIVITI ES:
*Included in 'Personal Services' are the wages and employment taxes for the Water Department Staff.
Staff includes: Director of Public Works (20%), Public Works Supervisors (25%), Maintenance
Workers (25%) and a Seasonal Employee.
*Supplies & Maintenance' includes the operating supplies and maintenance for the water distribution system.
*Professional Services' includes a portion of the costs related to the City's annual financial audit, and
engineering consulting costs related to water projects.
*Other Expenses' include power supply costs, purchased water from the City of Wayzata, and a
depreciation charge on the fixed asserts.
Increase
(Decrease)
32.56%
-12.03%
47.39%
-31.23%
62.03%
31.29%
Attachment G Page 47 of 55
2019
Dollar
2017
2017
2018
Y -T -D
Mgr
Increase
Budget
Actual
Budget
Jun 30, 2018
Recommd
(Decrease)
Personal Services
182,150
181,929
187,131
87,409
248,070
60,939
Supplies & Maintenance
139,700
97,893
148,700
57,823
130,810
(17,890)
Professional Services
22,700
24,032
24,900
11,154
36,700
11,800
Insurances
10,280
10,280
10,280
5,140
7,070
(3,210)
Other Expenses
254,800
319,696
265,600
56,881
430,360
164,760
Operating Transfers
55,000
55,000
55,000
0
55,000
Total Water Operating Fund 664,630 688,829 691,611 218,407 908,010 216,399
PROGRAM DESCRIPTION & OBJECTIVES:
The Water Operating Fund provides for the funding of the City's water distribution system. These funds
are accounted for separately and are designed to be funded primarily through water rates.
OPERATING COST ACTIVITI ES:
*Included in 'Personal Services' are the wages and employment taxes for the Water Department Staff.
Staff includes: Director of Public Works (20%), Public Works Supervisors (25%), Maintenance
Workers (25%) and a Seasonal Employee.
*Supplies & Maintenance' includes the operating supplies and maintenance for the water distribution system.
*Professional Services' includes a portion of the costs related to the City's annual financial audit, and
engineering consulting costs related to water projects.
*Other Expenses' include power supply costs, purchased water from the City of Wayzata, and a
depreciation charge on the fixed asserts.
Increase
(Decrease)
32.56%
-12.03%
47.39%
-31.23%
62.03%
31.29%
Attachment G Page 47 of 55
2019 Sewer Fund Operating Budget
Departmental Summary
49450
Total Sewer Operating Fund 1,479,830 1,505,103 1,520,240 538,596 1,734,525 214,285
PROGRAM DESCRIPTION & OBJECTIVES:
The Sewer Operating Fund provides for the funding of the City's sewer collection system. The funds
are accounted for separately and are designedto be funded primarily through sewer unit charges.
OPERATING COST ACTIVITIES:
Increase
(Decrease)
-12.92%
23.52%
67.65%
-32.75%
23.29%
371.52%
14.10%
*Included in 'Personal Services' are the wages and employment taxes for the Sewer Department Staff.
Staff includes: Director of Public Works (30%), Public Works Supervisors (25%), Maintenance Workers (25%)
*'Supplies & Maintenance' includes the operating supplies and maintenance for the sewer collection system.
*'Professional Services' includes a portion of the costs related to the City's annual financial audit, and engineering consulting costs
related to sewer projects.
*'Other Expenses' includes the City's disposal charges with the MCES, and a depreciation charge on fixed assets.
Attachment G Page 48 of 55
2019
Dollar
2017
2017
2018
Y -T -D
Mgr
Increase
Budget
Actual
Budget
Jun 30, 2018
Recommd
(Decrease)
Personal Services
309,360
309,163
318,198
147,184
277,100
(41,098)
Supplies & Maintenance
142,450
181,680
163,922
37,336
202,470
38,548
Professional Services
25,500
22,276
25,500
4,240
42,750
17,250
Insurances
18,930
18,930
18,930
9,465
12,730
(6,200)
Other Expenses
873,590
873,054
883,690
340,371
1,089,475
205,785
Operating Transfers
110,000
100,000
110,000
0
110,000
408,670
Total Sewer Operating Fund 1,479,830 1,505,103 1,520,240 538,596 1,734,525 214,285
PROGRAM DESCRIPTION & OBJECTIVES:
The Sewer Operating Fund provides for the funding of the City's sewer collection system. The funds
are accounted for separately and are designedto be funded primarily through sewer unit charges.
OPERATING COST ACTIVITIES:
Increase
(Decrease)
-12.92%
23.52%
67.65%
-32.75%
23.29%
371.52%
14.10%
*Included in 'Personal Services' are the wages and employment taxes for the Sewer Department Staff.
Staff includes: Director of Public Works (30%), Public Works Supervisors (25%), Maintenance Workers (25%)
*'Supplies & Maintenance' includes the operating supplies and maintenance for the sewer collection system.
*'Professional Services' includes a portion of the costs related to the City's annual financial audit, and engineering consulting costs
related to sewer projects.
*'Other Expenses' includes the City's disposal charges with the MCES, and a depreciation charge on fixed assets.
Attachment G Page 48 of 55
2019 Recycling Fund Operating Budget
Departmental Summary
49500
PROGRAM DESCRIPTION & OBJECTIVES:
The city participates in a program to provide curbside recycling service. In addition, the city also provides a spring cleanup day
for residents who have materials unsuitable for curbside recycling pickup.
OPERATING COST ACTIVITIES:
*Personal Services are a portion of the City Clerk's wages and the wages for City Staff whom participate in the spring cleanup.
*Other Expenses includes disposal of items collected during the clean up day and materials related to organics recycling.
*'Professional Services includes the costs associated with recycling collection.
Attachment G Page 49 of 55
2019
Dollar
2017
2017
2018
Y -T -D
Mgr
Increase
Increase
Budget
Actual
Budget
Jun 30, 2018
Recommd
(Decrease)
(Decrease)
Personal Services
6,830
6,748
6,980
3,490
7,400
420
6.02%
Supplies & Maintenance
1,000
0
1,500
0
0
(1,500)
-100.00%
Professional Services
110,500
104,205
115,000
54,400
117,880
2,880
2.50%
Insurances
500
500
500
0
500
0
0
Other Expenses
6,170
11,750
6,170
7,477
8,750
2,580
41.82%
Recycling Total
125,000
123,203
130,150
65,367
134,530
4,380
(0)
PROGRAM DESCRIPTION & OBJECTIVES:
The city participates in a program to provide curbside recycling service. In addition, the city also provides a spring cleanup day
for residents who have materials unsuitable for curbside recycling pickup.
OPERATING COST ACTIVITIES:
*Personal Services are a portion of the City Clerk's wages and the wages for City Staff whom participate in the spring cleanup.
*Other Expenses includes disposal of items collected during the clean up day and materials related to organics recycling.
*'Professional Services includes the costs associated with recycling collection.
Attachment G Page 49 of 55
2019 Stormwater Fund Operating Budget
Departmental Summary
49910
2019 Dollar %
2017 2017 2018 Y -T -D Mgr Increase Increase
Budget Actual Budget Jun 30, 2018 Recommd (Decrease) (Decrease)
Personal Services
47,380
42,134
48,662
21,824
121,010
72,348
148.67%
Supplies & Maintenance
30,000
4,477
31,300
4,270
31,530
230
0.73%
Professional Services
19,500
35,490
19,500
8,377
21,500
2,000
10.26%
Insurances
1,970
1,970
1,970
985
3,380
1,410
71.57%
Other Expenses
52,700
105,629
59,700
10,039
172,210
112,510
188.46%
Total Stormwater Operating Fund
151,550
189,699
161,132
45,495
349,630
188,498
116.98%
PROGRAM DESCRIPTION & OBJECTIVES:
The Stormwater Operating Fund provide sfunding to for the City's Stormwater responsibilities. The funds
are accounted for separately and are designedto be funded primarily through stormwater service and trunk fees.
OPERATING COST ACTIVITI ES:
*Included in 'Personal Services' are the wages and employment taxes for the Public Works Department Staff.
Staff includes: Director of Public Works (10%), Public Works Supervisors (25%), Maintenance Workers (5%)
* Supplies & Maintenance includes material associated with culvert maintenance.
*Other Expenses includes depreciation and an administrative charge.
*'Professional Services includes engineering and annual audit charges.
Attachment G Page 50 of 55
2019 Cable TV Operating Budget
Departmental Summary
49840
PROGRAM DESCRIPTION & OBJECTIVES:
The Cable TV Fund was created to account for the Franchise fees that are collectected as part of
the City's Franchise agreement with Mediacom. Expenditures include costs associated with
recording and streaming meetings.
OPERATING COST ACTIVITI ES:
*Included in 'Personal Services' are the wages and employment taxes for the camera operator.
*'Professional Services includes legal and audit charges.
* Other Expenses include webcasting/online content and an administrative charge to the General Fund
Attachment G Page 51 of 55
2019
Dollar
2017
2017
2018
Y -T -D
Mgr
Increase
Increase
Budget
Actual
Budget
Jun 30, 2018
Recommd
(Decrease)
(Decrease)
Personal Services
13,660
11,957
14,445
7,223
16,230
1,785
12.36%
Supplies & Maintenance
500
985
2,000
330
2,000
0
0.00%
Professional Services
4,500
6,335
2,000
840
9,500
7,500
375.00%
Other Expenses
22,100
19,987
32,100
21,101
37,100
5,000
15.58%
Total Sewer Operating Fund
40,760
39,264
50,545
29,493
64,830
14,285
4
PROGRAM DESCRIPTION & OBJECTIVES:
The Cable TV Fund was created to account for the Franchise fees that are collectected as part of
the City's Franchise agreement with Mediacom. Expenditures include costs associated with
recording and streaming meetings.
OPERATING COST ACTIVITI ES:
*Included in 'Personal Services' are the wages and employment taxes for the camera operator.
*'Professional Services includes legal and audit charges.
* Other Expenses include webcasting/online content and an administrative charge to the General Fund
Attachment G Page 51 of 55
City of Orono
2019 Pay Adjustments
Non -Union
Budgeted COLA of
COLA of
COLA of
COLA of
COLA of
Current Non -Union 2.50% 3.00%
3.50%
4.00%
4.50%
5.00%
824,605.53 845,220.67 849,343.70
853,466.72
857,589.75
861,712.78
865,835.81
Increase Over Budgeted - 4,123.03
8,246.06
12,369.08
16,492.11
20,615.14
Attachment H Page 52 of 55
Debt Issue
2010 MSA, PMP, Refunding
Tax Levy
MSA Funds
2014 Garage, Water, Refunding
Tax Levy
Transfers - Contract Revenue
Water Fund - Portion
2016 GO Refunding Bonds
Tax levy
Transfer - Water
Transfer - Sewer
Current Debt Service Sources
Total Levy Required
Total Transfers & Water Fund
Total MSA
Total
2018
2019
2020
2021
2022
2023
2024
2025
130,470
132,725
134,825
131,520
133,325
134,530
130,000
130,725
139,713
141,488
143,113
139,663
141,063
142,000
137,469
137,688
270,183
274,213
277,938
271,183
274,388
276,530
267,469
268,413
174,000
165,300
162,900
166,700
161,000
282,000
277,000
277,000
125,000
100,000
100,000
60,000
-
-
-
-
103,630
102,030
100,430
102,180
101,830
100,430
98,570
101,550
402,630
367,330
363,330
328,880
262,830
382,430
375,570
378,550
406,530
412,975
413,275
412,780
416,675
55,000
55,000
55,000
55,000
55,000
110,000
110,000
110,000
110,000
110,000
571,530
577,975
578,275
577,780
581,675
672,813
641,543
641,268
600,063
537,218
658,960
643,039
646,963
711,000
711,000
711,000
711,000
711,000
416,530
407,000
407,725
393,630
367,030
365,430
327,180
266,830
100,430
98,570
101,550
Attachment H Page 53 of 55
2010 MSA, PMP, Refunding
Tax Levy
MSA Funds
2014 Garage, Water, Refunding
Tax Levy
Transfers - Contract Revenue
Water Fund - Portion
2016 GO Refunding Bonds
Tax levy
Transfer - Water
Transfer - Sewer
Current Debt Service Sources
2026 2027 2028 2029
278,857
278,000
278,002
99,350
101,920
99,310 101,500
378,207
379,920
377,312 101,500
405,192 379,920 377,312 101,500
Total Levy Required 278,857 278,000 278,002 -
Total Transfers & Water Fund 99,350 101,920 99,310 101,500
Total MSA 26,985 - - -
Total 405,192 379,920 377,312 101,500
Attachment H Page 54 of 55
A RESOLUTION ADOPTING THE PRELIMINARY 2018
TAX LEVY COLLECTIBLE IN 2019
BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin,
Minnesota, that the following sums be levied for the current year, collectible in 2018 upon the
taxable property in the City of Orono, for the following purposes:
General Fund - Operating
$4,381,600
Pavement Management Levy
544,450
G.O Improvement Bond 2010
132,725
G.O. Improvement Bond 2014
165,300
G.O. Improvement Bond 2016
412,975
TOTAL ALL LEVIES 5637 050
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the
County Auditor of Hennepin County, Minnesota.
Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held
September 24, 2018.
ATTEST:
Anna Carlson, City Clerk
Dennis Walsh, Mayor
Attachment Hi Page 55 of 55
Stormwater In and Around
Private Developments
27 August 2018
* Issues for Discussion
Stormwater — What should the City's role be?
1. Current Practice:
— City maintains stormwater on City property, in City ROW and where an
easement or maintenance agreement requires.
• Driven by Storm Water Management Plan (SWM P)
• Focus on failed/ failing infrastructure & water quality
• Upgrades included with other projects (ie roads)
— Private development HOAs maintain their stormwater (in most cases),
however the City has and underlying easement (in most cases)
2. Current Issues:
— Country Side W
— Orono Oaks Drive
3. Should the City take a broader approach?
— Include maintenance along all common drainage ways?
— Include maintenance anywhere the city has and easement?
— Impacts: Rate Study and CIP.
8/27/2018
1
°^G Countryside
Private road and storm
—
_ ' 't
system developed in the
1980-90s
Suffers from nuisance
flooding during intense
r �_
;." •' ,.
rainfalls.
j, �S �,►
Studied in 2014,-
\
- Recommendation was to
- #
' ♦
perform maintenance on
structures and channel.
.��
ti i
• � ri: � ' >- ` _ � 'Rt
{ .�• v '• ' {�� 3
— Then to proceed with
culvert replacements/ upsizing
should there be a threat to
structures or safety. (Cost
! i Y y` `'
$61K- $89K)
2018 Pond Pipe Clogged.
— PW performed
emergency maintenance
't-
fto
�!
toclear clogged pipe
ry,
1 ��
— Pond in need of
maintenance,
(overgrown, outlet
Vis _ •Y�� �, y
4•,
-
structure rotten, animal�-
activity)
Countryside
e 7. The subdivider has dedicated to the City drainage
easements over all detention areas, wetlands, and
drainageways within the plat providing for limitations on the
use of these areas and shown on the plat as drainage
easements. The subdivider shall create private covenants
covering the upkeep and maintenance of all drainage
facilities.
e Excerpt from Declaration of Covenants, Conditions and
Restrictions: Section 7. Purpose of Assnesmants. The assessments levied
by the Assoclat.un shall be used exclusively to repair, maintain
and imprnve certain parts of Countrysidn Manor and further additions
to Countryside Manor including, but not limited to, the follas:ingi
nonu¢- nts, landscaping adjacent to the monumantee planters in the
roadway area, retention ponds and the roadway,
8/27/2018
2
8/27/2018
Orono Oaks
Good morning, Adam.
Thank you for taking the time to visit with me yesterday. I took the advice I was given and submitted a complaint at the City's
website, but it doesn't really allow for much detail.
So I thought I could send the details to you and you could share them with other members of the City Office, as you deem
appropriate.
Orono Oaks Drive is a private road and should be maintained by the Home Owners Association, but regrettably, such maintenance
hasn't been done in many years. As a result, I believe the road has become a safety hazard. My specific concerns are:
1) At the north end of Orono Oaks drive, a culvert beneath the road collapsed, preventing rain runoff from flowing. In an effort to
replace the culvert one of the residents started hired a contractor to dig up the road and Install a temporary culvert to allow the
water to recede as it had begun to cover the road. When others objected, the project stopped, leaving the roadway in a state of
disrepair. While it's true that cars can drive over the temporary aggregate pushed into the opening, I certain that large vehicles,
like a fire truck or a school bus, could not travel over this area. This is a safety hazard.
2) The condition of the road has deteriorated so that there are several areas with large potholes and fractures in the road. This is
a safety hazard to the public travelling on this road.
3) The roadside has not been maintained and vegetation and trees have been allowed to grow out over the road right of way,
which makes it difficult for drivers to clearly see others using the road, particularly when turning on and off Orchard Drive. This is
a hazard to public safety.
4) Residents have been allowed to place large rocks close to the roadway, which would be hazardous to traffic and public safety.
5) No provision is made for snow removal during the winter. One of the residents has used his own equipment to remove snow
the past several years, but does so at his own discretion and without any obligation or compensation. This does not ensure access
to the road in times of heavy snowfall and may prevent emergency vehicles from reach our neighborhood during an emergency.
You would think that the residents would engage the Home Owners Associate to remedy these issues, but the HOA is
dysfunctional and continues to fail in its duty to maintain the road.
I have lived in the neighborhood for four years and nothing has been done in that time to properly maintain the road. I have been
told that the HOA stopped functioning, didn't have annual meetings, didn't appoint a Board of Directors and so on for many years,
perhaps dating back more than a decade before I moved here.
I would ask that the City of Orono intervene and make the necessary repairs to Insure public safety.
Orono Oaks Drive
• Private Road and storm
system developed in the late
.
a�
f ``'
-
is ;
1970s'a
4• elf
�
�yk,.
y��I��p{I
• 2018 Received residents+,tt'yk.
complaint and request for
assistance,
N. �.`� "• ''
— Road side overgrown in
areas.
(' (
•_
— Potholes.v.F
s
F _a
r
— Culvert site left with open
.4�
Y
excavation
• Covenants and Easements
allow for the city to intervene
c"
'Y
if the HOA fails to maintain the
y
street and the drainage:
1. Public Hearing
_ _ s't + ` �'
-'-y_
r i
2. Repair
b
3. Bill
4. Assess
Orono Oaks
Good morning, Adam.
Thank you for taking the time to visit with me yesterday. I took the advice I was given and submitted a complaint at the City's
website, but it doesn't really allow for much detail.
So I thought I could send the details to you and you could share them with other members of the City Office, as you deem
appropriate.
Orono Oaks Drive is a private road and should be maintained by the Home Owners Association, but regrettably, such maintenance
hasn't been done in many years. As a result, I believe the road has become a safety hazard. My specific concerns are:
1) At the north end of Orono Oaks drive, a culvert beneath the road collapsed, preventing rain runoff from flowing. In an effort to
replace the culvert one of the residents started hired a contractor to dig up the road and Install a temporary culvert to allow the
water to recede as it had begun to cover the road. When others objected, the project stopped, leaving the roadway in a state of
disrepair. While it's true that cars can drive over the temporary aggregate pushed into the opening, I certain that large vehicles,
like a fire truck or a school bus, could not travel over this area. This is a safety hazard.
2) The condition of the road has deteriorated so that there are several areas with large potholes and fractures in the road. This is
a safety hazard to the public travelling on this road.
3) The roadside has not been maintained and vegetation and trees have been allowed to grow out over the road right of way,
which makes it difficult for drivers to clearly see others using the road, particularly when turning on and off Orchard Drive. This is
a hazard to public safety.
4) Residents have been allowed to place large rocks close to the roadway, which would be hazardous to traffic and public safety.
5) No provision is made for snow removal during the winter. One of the residents has used his own equipment to remove snow
the past several years, but does so at his own discretion and without any obligation or compensation. This does not ensure access
to the road in times of heavy snowfall and may prevent emergency vehicles from reach our neighborhood during an emergency.
You would think that the residents would engage the Home Owners Associate to remedy these issues, but the HOA is
dysfunctional and continues to fail in its duty to maintain the road.
I have lived in the neighborhood for four years and nothing has been done in that time to properly maintain the road. I have been
told that the HOA stopped functioning, didn't have annual meetings, didn't appoint a Board of Directors and so on for many years,
perhaps dating back more than a decade before I moved here.
I would ask that the City of Orono intervene and make the necessary repairs to Insure public safety.
8/27/2018
t ' 110) dart after a a.tlC a.LL1ny fort the data, Ll,a and place of
the hearing, sa plhl NheA to ta. efflei.l ...Ir.pnr .[ the Clty-
.1C,1e tm (l.) aey..t_er ... hears", ... City _..t1 shell, ty
.verity vete, define Ge pec ,dw.s v be undertaken by to
N.eelatloe es orree! ..Itl sell -i ... I... In the even! Ga
b.aelall.a sees — w,a+uL Lb. 4.11.1 a, Vln. as aa[inw, rM.
the=ly 139) days, the C.1ty C.ueollshall .rrae9. e. haw the
r
.daf:ofenelea w ented -a sla)1 bill Ge Aeseelatlea for.11
. sepmwa 1neaWl�y tM C1 tY', ee,dnlatr.t/ve ew/+n s... r! the
bemfation dots not re -tome the Cil
f vithfe tbrlty 1301 dere
of reotfpt of said bill. the City shalt bve tM right is .sees.
„cl om.c !w he. pea .nae .b .. W eLLi raw ,.<+- .—h ..ev...
nanta� tW.th.r vlth interest Germ me mate of rolArtlen,
.hell be a It. m ne.h Ict a0eimtvhlch a u+n.,wnt 1. ,..a.
1e tddltlen. each e.la.eaot ..It al.. be the per—
�''. N1'_g;tlon of the Perko. vho vw the P .r of etch We at the ties
ue e t [+It do+.
ttON�
Storm CIP
Storm Sewer CIP Syear qP
Pro aq 2019 Ngo 221 Nzz 2023
Storm Watershed Oellneatlon and Pond As $ 10000 $ l0,tKU
forest Arms Lane w road rtmnstNQ 69,324
WI ndjammer Sto,mwater )w/road
reconstrvq $ 10,]]5
Fallon Lakes w Road remnstrvQ 63,515
Wlnd)ammer (North Ann to End) )w/Road
retonsiNq S 71,834
Smith and Lyman Avenue )w/Road
roNSNQ $ 66,321
Tantaview Lane w Road remnstNQ 87,531
Chevy Chase Drive )w/Road remnsiNQ)
HA -3 $ 146,330
[asm Cirde w M&O $ 12 WS
East N.—,-P.
avrre Roads w MRO $ 30572
Kelley Pawy- OCd Rd to Stone Bay )w/
Road M&O $ 5,450
gckemon Street w Road rewnsirvq 8,557
Wenda)e Drive w Road remnstNQ $ 5,047
Orchard Park Road w Road remnstrvq 213N
Rest Point is.. w Road remnsiNQ $ 4279
Park Lane w Road re
Orono Oaks
--
14T _� . ,' ' _ 14. ACt1M by City to Care tbr-elenoies. :n the eve.t
.Nn -.oeietlm fail. to .sintain Ge C.engl 7w4wy, rb.en Otltc-
�r�reY • aael„lY..+aaa+.ke f. eeof a.,&. cr ....... p+. ..... n.
•M:{, n assat m a,id.caraon proptrtf.t m mcY noomo •, tM ueY
n[a Ocol. .aY f.... a noc Lee t. eefa Awoel.tf on seeds, fart the
t-� .: tl.. AaenN nli en's aaudanef.. ad shall at . barlag to
y ', as sato atIIcb.nla+. rid. he.ef.y .lass M .enda.bd M H s
rwredl ae aoaner than tea (ICI d.Y.... later tan thirty
t ' 110) dart after a a.tlC a.LL1ny fort the data, Ll,a and place of
the hearing, sa plhl NheA to ta. efflei.l ...Ir.pnr .[ the Clty-
.1C,1e tm (l.) aey..t_er ... hears", ... City _..t1 shell, ty
.verity vete, define Ge pec ,dw.s v be undertaken by to
N.eelatloe es orree! ..Itl sell -i ... I... In the even! Ga
b.aelall.a sees — w,a+uL Lb. 4.11.1 a, Vln. as aa[inw, rM.
the=ly 139) days, the C.1ty C.ueollshall .rrae9. e. haw the
r
.daf:ofenelea w ented -a sla)1 bill Ge Aeseelatlea for.11
. sepmwa 1neaWl�y tM C1 tY', ee,dnlatr.t/ve ew/+n s... r! the
bemfation dots not re -tome the Cil
f vithfe tbrlty 1301 dere
of reotfpt of said bill. the City shalt bve tM right is .sees.
„cl om.c !w he. pea .nae .b .. W eLLi raw ,.<+- .—h ..ev...
nanta� tW.th.r vlth interest Germ me mate of rolArtlen,
.hell be a It. m ne.h Ict a0eimtvhlch a u+n.,wnt 1. ,..a.
1e tddltlen. each e.la.eaot ..It al.. be the per—
�''. N1'_g;tlon of the Perko. vho vw the P .r of etch We at the ties
ue e t [+It do+.
ttON�
Storm CIP
Storm Sewer CIP Syear qP
Pro aq 2019 Ngo 221 Nzz 2023
Storm Watershed Oellneatlon and Pond As $ 10000 $ l0,tKU
forest Arms Lane w road rtmnstNQ 69,324
WI ndjammer Sto,mwater )w/road
reconstrvq $ 10,]]5
Fallon Lakes w Road remnstrvQ 63,515
Wlnd)ammer (North Ann to End) )w/Road
retonsiNq S 71,834
Smith and Lyman Avenue )w/Road
roNSNQ $ 66,321
Tantaview Lane w Road remnstNQ 87,531
Chevy Chase Drive )w/Road remnsiNQ)
HA -3 $ 146,330
[asm Cirde w M&O $ 12 WS
East N.—,-P.
avrre Roads w MRO $ 30572
Kelley Pawy- OCd Rd to Stone Bay )w/
Road M&O $ 5,450
gckemon Street w Road rewnsirvq 8,557
Wenda)e Drive w Road remnstNQ $ 5,047
Orchard Park Road w Road remnstrvq 213N
Rest Point is.. w Road remnsiNQ $ 4279
Park Lane w Road re
mnstrvq
S
777
8/27/2018
Storm CIP
Prefect
1019
202(1
2021
2022
1073
North Arm UeRodeconstrvn$
44,962
))w/Road
mnitrvn36.448
Street StormWaterlmrentsEat
LonLake RoadShoreline Restorallon1D2,6WCasco
Paint Park DutletSWMP 6158.000
CascocoveDutletSWMP2
$
W000
Csco Poln[Park Blotetentlon BasinSWMP CB -1
$
55,000
SouthCasmPolnlRoadSumSWMPCB-236,000
azmCmve Bloretatnlan BasinC&357000
East Lonlake RoadNlmroentsSW82.000
CherryPlare Ravine lmrentSWMP-173.000
OCB PIeUslainCountsidesouth
88.500
SurtamWaterMaent5
160,000 $
167,000
StormSewerImpemeRelacements200,205.000210,125215,378220763
Pond CleaninMaintenance1e50.0005125052531
TMDLUdates/Improvements
$
51,000 $
57,27553,58254,921
$
56,291
$
703,700 $
829,119 $
6,859 $
06Totals
562,960633,588
ti°NO
Questions•Discussion
—Countryside
—Orono Oaks
—General
• Guidance
— Countryside
— Orono Oaks
— General