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HomeMy WebLinkAbout07-23-2018 Council Work Session PacketOrono City Council Work Session Monday, July 23, 2018 Council Chambers 5:00 p.m. AGENDA 1. Fire Department Debriefing (Tentative) 2. Budget Discussion Annual: • Budget: Part of June, All of July, August and October. • City Administrator & Police Chief Update (3 times per year for 15 minutes) Previous Work Session Topics June 25, 2018 • Police Department Response Update • Curb and Gutter Discussion • Budget Discussion • Contract Update Discussion May 29, 2018 • 2019 Street Maintenance, Engineering & Budgeting • Double Fee Discussion • Committees, Boards & Commissions Discussion May 14, 2018 • Discuss Fire Department MEMORANDUM To: Mayor Walsh and Orono City Council From: Ron Olson, Finance Director Subject: 2019 Budget Date: July 23, 2018 Attachments: A) 2019 Budget Timeline B) GF Revenue Detail C) GF Expenditure by Category D) GF Expenditure by Department E) GF Line Item F) Code Enforcement Justification The Council's input at this work session will be used to prepare an updated draft budget which will be discussed at the August work session. Input from the August meeting will be incorporated into a preliminary budget which will be presented publically at the September 14th council meeting and adopted on September 24th 2019 Budget Factors Taxes 1) According to the most recent numbers from Hennepin County, The City's Taxable Market Value (TMB) has increased from $2,879,524,978 to $3,000,059,091. This is an increase of 4.19%. This is the first time that the TMV has been over $3,000,000,000 since 2008. 2) As a result of the increased in valuation, the City's tax capacity is estimated to increase from $33,186,279 to $34,349,722; an increase of 3.51%. This means that the City's tax levy can increase by 3.51% ($190,000) without increasing the City's tax rate. 3) After years of stagnant interest rates, rates have been increasing. The City recently purchased a three-month CD at a 2% interest rate. Last year, a 2% rate would have required a five-year investment. As a result, interest earnings should be able to be increased by $50,000. 4) Minnetonka Beaches police cost are frozen for 2019. Spring Park's will increase by $10,500 (2.5%) which is equivalent to the negotiated wage increase in the officer's labor contract. The Mound service contract includes an inflator based on the CPI -U from July 1, 2017 to June 30 of 2018. At this time the increase will be around 2.8% which is equal to $51,480. The overall increase for the revenues totals $301,980. This is the amount that can be increased without increasing the tax rate. It is likely that the revenues for building related revenues will again be over budget. In the past, these additional revenues were not budgeted because they will eventually decrease to normal levels. However, the Council could decide to budget for the expected revenues and then increase the amount transferred to the Equipment Improvement Outlay Fund or the Pavement Management Fund. Expenditures: Tn creases 1. The COLA and step increases due to employees in 2019 total $250,000. This number may change based on the wage study that is currently being conducted. 2. The Building and Zoning Department are looking to add a Code Enforcement Official that is shared with the Police Department. Staff feels that this position is needed to enforce our existing codes to the Council's satisfaction. 3. The Building and Zoning Department has an additional $40,000 budgeted for re- writing the Zoning and Subdivision Code. Decreases 1. 2018 was an election year. The 2019 budget will see a decrease in election expenditures $18,400. This is a one year decrease and 2020 will wee an increase. Underfunded 1) As the Council is aware, long term funding for roads needs to be secured. 2) Long -Term Funding of the CIP has not been identified. Issues for discussion: Tax Levy Staff is requesting guidance on the amount that the Council is comfortable with for a tax levy increase. Wages Staff is requesting guidance on the amount of the annual wage increase, if any that the Council would like to see included in the draft budget for non-union wages. The total increase identified above includes a 2.5% increase. Create Internal Service Fund for IT Staff has been discussing the creation of an Internal Service Fund for IT. This will allow a better allocation of IT costs. This would capture dollars from the Enterprise Funds and reduce General Fund expenditures. It would also allow capital outlays for IT to be moved from the Improvement Equipment Outlay Fund. Increase the Administrative Fee charged to the Enterprise Funds. Currently the Sewer Fund pays $32,000 to the General Fund for Administrative overhead. The Water and Storm Water funds pay $16,000 each with the Cable Fund and Recycling Fund paying $2,500. If these fees were increased, the General Fund Revenues would increase. May June July August AttachmentA City of Orono 2019 Budget Timeline 5/1-5/23 Finance updates budget documents 5/24 Finance meets with City Administrator 5/29 Budget worksheets available to Departments 6/15 Budget worksheets due (General Fund). 6/18-6/22 Budget meetings with Administrator. 6/25 Work Session - Budget Priorities/Issues 6/25-6/29 Departments work detail budgets 7/2-7/23 Departments work detail budgets 7/13 Deadline for Information included in 7/23/ Council Work Session 7/16-7/18 Prepare Draft Budget for Council WS — Packet to Council by 7/18 7/23 Council Work Session. 7/24-7/31 Update budget to reflect Council Input 7/31 Enterprise Fund deadline 8/1-8/17 Update budget to reflect input. 8/20 Updated General Fund and Enterprise Budgets to Council for 8/27 WS 8/27 Updated General Fund and discussed at work session. 8/26-9/4 Refine budget. September 9/5 Budget Information prepared for packets 9/10 Present preliminary tax levy and budget at Council Meeting. 9/27 Enterprise Funds discussed at work session. 9/27 Adopt preliminary tax levy and GF budget at council meeting. 9/28 Preliminary budget/TNT date on website. 9/30 CIP updates due. October 10/1 Fee Schedule Updates Start 10/1-10/24 Refine budget as estimated numbers become firm 10/24 Budget Information to Council for work session 10/26 Discuss budgets and CIP at work session 10/31 Fee Schedule updates due. AttachmentA November 11/1-11/30 Final Budget preparation. 11/27 Fee Schedule Discussed at Work Session. December 12/10 TNT Hearing, Adopt final levy, budgets, fee schedule and CIP. 12/11 Final Budget information on website. 12/21 Certify Levy to Hennepin County. 12/31 Budget submitted to the state and distributes budget books to Council. Attachment B City of Orono 2018 Revenue Budget Summary Percentage 2017 Y -T -D 2018 2019 Increase Increase Revenue Source Actual Jun 30,2018 Budget Budget (Decrease) (Decrease) Current Ad Valorem Taxes 4,172,237 - 4,345,050 4,535,050 Delinquent Ad Valorem Taxes (15,814) 10,000 10,000 Fiscal Disparities 32,479 - - Personal Property Tax 16,558 Forfieted Tax Sale Apportionmt - Rent Credit - Penalties and Interest -Taxes 1,768 - - Property Taxes 4,207,227 - 4,355,050 4,545,050 190,000 4.4% Beer & Liquor Licenses 7,160 500 - 7,000 7,000 N/A Cigarette Licenses 1,375 155 400 400 - 0.0% Garbage Haulers Licenses 1,110 1,095 1,100 1,100 0.0% Other Business License/Permit 7,352 8,215 5,400 5,400 0.0% Dog Licenses 1,445 100 - - - N/A Total Licenses 18,442 10,065 6,900 13,900 7,000 101.4% Building Permits 486,818 296,685 371,000 371,000 - 0.0% Zoning Permit 1,150 450 1,750 1,750 0.0% Mechanical/Septic/Other 76,833 57,909 55,000 55,000 0.0% Plumbing Permit 29,979 23,414 25,000 25,000 0.0% Total Permits 594,780 378,458 452,750 452,750 0.0% Federal Grant -other - - - - N/A Market Value Credit 635 - - - N/A Police State Aid 223,228 200,000 220,000 20,000 10.0% Police Training Reimbursement 12,749 23,000 23,000 - 0.0% PERA State Aid 7,219 - 7,220 7,220 - 0.0% State Grant -other 16,915 25,033 10,000 20,000 10,000 100.0% Total Intergovernmental 260,747 25,033 240,220 270,220 30,000 12.5% Administrative Charges for Svc 69,000 17,250 80,000 80,000 - 0.0% General Taxable Sales/Service 799 255 1,000 1,000 0.0% Assessments searches 150 100 300 300 0.0% Plan Check/Site Exam Fees 302,155 137,716 190,000 190,000 0.0% Cond Use-Variance-Dev Fees 45,345 15,930 10,000 10,000 0.0% Engineering & Legal Fees 91,341 27,058 40,000 40,000 0.0% Bldg Permits -mail in fees 930 318 700 700 0.0% On-site Septic Program fees 44,738 45,000 44,500 44,500 0.0% Coop Agreement -public works 385 - 3,000 3,000 0.0% InterDepartmental Services -PW - - - - - N/A Off Leash Annual Pass 16,545 11,765 10,000 12,000 2,000 20.0% Total Gen Govt Service Charges 554,843 243,627 369,500 381,500 12,000 3.2% Coop Agreement -inspection 18,749 1,965 20,000 20,000 - 0.0% Coop Agreement -police 2,297,108 2,025,980 2,308,830 2,370,830 62,000 2.7% Police Special Services 98,068 53,515 80,000 80,000 - 0.0% False Alarm Fees 500 150 2,000 2,000 0.0% Police Reports 579 528 850 850 0.0% Police Reserve Receipts - - 300 300 0.0% Total Public Safety Service Charges 2,415,004 2,082,138 2,411,980 2,473,980 62,000 2.6% Other Fines - - - - - N/A Attachment B City of Orono 2018 Revenue Budget Summary Percentage 2017 Y -T -D 2018 2019 Increase Increase Revenue Source Actual Jun 30,2018 Budget Budget (Decrease) (Decrease) Court Fines 67,149 27,499 80,000 80,000 0.0% Drug Task Force - - - - N/A Dog Impound Fees 60 - 100 100 0.0% Total Fines and Forfeits 67,209 27,499 80,100 80,100 - 0.0% Interest on investments 44,907 54,000 100,000 46,000 85.2% Interest -NOW account 568 206 500 500 - 0.0% Total Investment Revenue 45,475 206 54,500 100,500 46,000 84.4% Utility Penalties 1,750 (10) 1,500 1,500 - 0.0% Green Fees 124,953 57,735 110,000 110,000 0.0% Rental -Golf carts & Club 49,972 17,633 49,000 49,000 0.0% Beer Sales 9,704 3,746 8,000 8,000 0.0% Pop Sales - - - - N/A Concessions -taxable 6,072 2,094 6,000 6,000 0.0% Golf Ball Sales (11) - - - N/A Pro Shop -taxable 2,681 787 3,000 3,000 0.0% Pro Shop -nontaxable 303 86 - - N/A Other Golf Course Receipts 1,775 591 N/A Cash Over/Short - - - N/A Total Golf Course Receipts 195,448 82,671 176,000 176,000 0.0% Miscellaneous Revenue 28,940 9 3,000 3,000 0.0% Rent Income 4,950 3,150 5,400 5,400 0.0% Contributions & donations - 2,505 - - N/A Refunds & Reimbursements 3,958 19,350 500 500 0.0% Sale of Equipment 38,738 17,167 15,000 15,000 0.0% Filing fees-elections/plats 3,000 1,050 4,000 4,000 0.0% Total Miscellaneous Revenue 276,783 125,892 205,400 205,400 0.0% Total Revenue 8,440,509 2,892,918 8,176,400 8,523,400 347,000 4.2% Attachment C City of Orono 2019 General Fund Budget Major Expenditure Categories 2019 Increase % 2017 Y -T -D 2018 Preliminary (Decrease) Increase Actual Jun 30,2018 Budget Budget 2015 to 2016 (Decrease) Personal Services 5,044,050 2,406,077 5,374,087 5,647,530 273,443 5.09% Supplies & Maintenance 553,789 266,008 637,130 624,420 (12,710) -1.99% Insurances 99,220 25,144 98,270 122,810 24,540 24.97% Professional Services 1,156,098 432,932 1,069,381 1,176,927 107,546 10.06% Other Expenses 394,898 216,055 420,633 440,812 20,179 4.80% Capital Outlay 203,497 79,623 200,000 204,000 4,000 2.00% Transfers to Other Funds 927,281 - 380,000 400,000 20,000 5.26% Contingencies 57,924 - - - - N/A Purchases for Resale 11,220 3,665 13,900 13,900 - 0.00% Total 8,447,977 3,429,503 8,193,401 8,630,399 436,998 5.33% Attachment D City of Orono 2019 General Fund Budget Departmental Budgets 2019 Dollar % 2017 2017 2018 Y -T -D Draft Increase Increase Budget Actual Budget Jun 30,2018 Budget (Decrease) (Decrease) Mayor & Council 85,150 85,898 85,165 49,700 85,640 475 0.56% Administration 297,150 318,443 324,184 135,929 344,930 20,746 6.40% Elections 3,160 2,393 25,552 38 7,160 (18,392) -71.98% Assessing 180,000 176,166 182,000 15,167 185,000 3,000 1.65% Finance 323,670 300,229 331,926 140,075 342,020 10,094 3.04% Law/Legal Services 104,000 120,115 112,000 52,691 129,000 17,000 15.18% Central Services 265,900 296,496 258,800 148,262 245,390 (13,410) -5.18% Human Services 12,400 11,099 12,400 - 12,400 - 0.00% Police 4,236,760 4,041,833 4,369,035 1,766,855 4,519,800 150,765 3.45% Fire Protection Services 397,000 400,547 390,000 194,683 400,000 10,000 2.56% Building & Zoning 762,470 724,102 739,729 314,765 848,800 109,071 14.74% Engineering 20,000 54,476 15,000 9,583 20,000 5,000 33.33% Street Maintenance 499,825 486,297 525,893 205,111 564,649 38,756 7.37% Parks 116,469 119,627 173,136 68,514 189,400 16,264 9.39% Golf Course 172,670 184,709 172,831 83,775 210,460 37,629 21.77% Special Services 95,750 138,345 95,750 53,795 125,750 30,000 31.33% Special Projects -Contingencies 40,990 57,924 - - - - N/A Transfers to Other Funds 375,000 926,642 380,000 - 400,000 20,000 5.26% Total General Fund Expenditures 7,988,364 8,445,340 8,193,401 3,238,941 8,630,399 436,998 5.33% Attachment E City of Orono 2019 Line Item Budget Mayor & Council 41110 City Council Total 91,446 83,440 85,898 85,165 49,700 85,640 475 0.56% Dollar % 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease Personal Services 101 Full -Time Employees Regular 18,200 18,200 17,908 18,200 9,100 18,210 10 0.05% 122 FICA 1,392 1,392 1,370 1,392 696 1,400 8 0.57% 151 Worker's Comp Insurance Prem 90 50 70 73 18 80 7 9.59% Total Personal Services 19,682 19,642 19,348 19,665 9,814 19,690 25 0.13% Other Expenses 433 Memberships 70,387 62,198 64,621 64,000 39,418 64,500 500 0.78% 437 Training & Development 540 267 325 500 0 250 (250) -50.00% 439 Meeting Expenses 836 1,332 1,134 1,000 468 1,200 200 20.00% 489 Other Miscellaneous Charges 0 0 469 0 0 0 0 N/A Total Other Expenses 71,763 63,797 66,549 65,500 39,885 65,950 450 0.69% City Council Total 91,446 83,440 85,898 85,165 49,700 85,640 475 0.56% Attachment E City of Orono 2019 Line Item Budget Administration 41300 Dollar % 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease Supplies & Maintenance Personal Services 208 Books & Periodicals 101 Full -Time Employees Regular 189,820 178,909 159,423 220,379 103,334 232,860 12,481 5.66% 102 Full -Time Employees Overtime 0 1,098 149 1,300 36 1,300 0 0.00% 103 Part -Time Employees 0 0 60,720 0 0 0 0 N/A 104 Temporary Employees Regular 7,653 9,182 8,787 10,500 3,972 10,500 0 0.00% 121 PERA 13,545 13,305 11,242 16,626 7,753 17,570 944 5.68% 122 FICA 14,083 13,536 16,848 17,762 9,181 18,720 958 5.39% 135 City Benefit Contribution 24,960 35,931 30,923 37,920 17,763 43,930 6,010 15.85% 142 Unemployment Benefit Payments 0 0 17,758 0 0 0 0 N/A 151 Worker's Comp Insurance Prem 1,150 1,210 1,280 1,397 349 1,550 153 10.95% Total Personal Services 251,211 253,171 307,129 305,884 142,388 326,430 20,546 6.72% Supplies & Maintenance 208 Books & Periodicals 286 44 183 300 101 300 0 0.00% Total Supplies & Maintenance 286 44 183 300 101 300 0 0.00% Professional Services 319 Professional Services 5,485 5,245 5,623 6,000 1,870 6,000 0 0.00% Total Professional Serivices 5,485 5,245 5,623 6,000 1,870 6,000 0 0.00% City of Orono 2019 Line Item Budget Administration cont. 41300 2015 2016 2017 Actual Actual Actual Attachment E Dollar 2018 Y -T -D 2019 Increase Increase Budget Jun 30, 2018 Draft Budget Decrease Decrease Administration Total 269,268 270,683 318,443 324,184 147,374 344,930 20,746 6.40% Other Expenses 331 Travel Expenses 4,623 3,600 1,044 4,000 320 4,000 0 0.00% 340 General Advertising 0 0 0 0 0 0 0 N/A 433 Memberships 1,396 1,338 171 1,000 1,060 1,200 200 20.00% 437 Training & Development 2,162 4,338 722 3,500 1,277 3,500 0 0.00% 439 Meeting Expenses 1,246 553 1,329 500 201 500 0 0.00% 489 Other Miscellaneous Charges 2,860 2,394 2,241 3,000 157 3,000 0 0.00% Total Other Expenses 12,286 12,223 5,507 12,000 3,015 12,200 200 1.67% Administration Total 269,268 270,683 318,443 324,184 147,374 344,930 20,746 6.40% Attachment E Total Personal Services 0 12,414 0 17,152 0 1,160 (15,992) -93.24% Supplies & Maintenance Other Expenses City of Orono 208 Books & Periodicals 0 0 0 2019 Line Item Budget 0 0 0 N/A 221 Equipment Parts & Accessories 0 3,763 1,736 2,500 Elections 2,500 100.00% 240 Small Tools and Minor Equip 0 281 0 300 0 0 41410 -100.00% Total Supplies & Maintenance 0 4,044 1,736 2,800 0 5,000 2,200 78.57% 100 0 0 Dollar % 340 2015 2016 2017 2018 Y -T -D 2019 Increase Increase (400) Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease Personal Services 0 0 N/A 415 Other Equipment Rentals 0 0 102 Full -Time Employees Overtime 0 0 0 1,000 0 1,000 0 0.00% 104 Temporary Employees Regular 0 12,330 0 16,000 0 0 (16,000) -100.00% 121 PERA 0 0 0 75 0 80 5 6.67% 122 FICA 0 84 0 77 0 80 3 3.90% Total Personal Services 0 12,414 0 17,152 0 1,160 (15,992) -93.24% Supplies & Maintenance Other Expenses 208 Books & Periodicals 0 0 0 0 0 0 0 N/A 221 Equipment Parts & Accessories 0 3,763 1,736 2,500 0 5,000 2,500 100.00% 240 Small Tools and Minor Equip 0 281 0 300 0 0 (300) -100.00% Total Supplies & Maintenance 0 4,044 1,736 2,800 0 5,000 2,200 78.57% Elections Total 316 18,725 2,393 25,552 38 7,160 (18,392) -71.98% Other Expenses 319 Professional Services 0 0 0 1,100 0 0 (1,100) -100.00% 322 Postage 316 1,328 657 1,500 0 1,000 (500) -33.33% 331 Travel Expenses 0 89 0 100 0 0 (100) -100.00% 340 General Advertising 0 325 0 400 0 0 (400) -100.00% 412 Building Rentals 0 0 0 0 0 0 0 N/A 415 Other Equipment Rentals 0 0 0 0 0 0 0 N/A 437 Training & Development 0 0 0 1,000 38 0 (1,000) -100.00% 439 Meeting Expenses 0 36 0 1,000 0 0 (1,000) -100.00% 489 Other Miscellaneous Charges 0 488 0 500 0 0 (500) -100.00% Total Other Expenses 316 2,266 657 5,600 38 1,000 (4,600) -82.14% Elections Total 316 18,725 2,393 25,552 38 7,160 (18,392) -71.98% 2015 2016 Actual Actual Assessing Services City of Orono 2019 Line Item Budget Assessing 41550 2017 2018 Y -T -D 2019 Actual Budget Jun 30, 2018 Draft Budget Attachment E Dollar Increase Increase Decrease Decrease 302 Assessing Services 166,074 161,831 176,166 182,000 15,167 185,000 3,000 1.65% Total Assessing Service 166,074 161,831 176,166 182,000 15,167 185,000 3,000 1.65% Assessing Total 166,074 161,831 176,166 182,000 15,167 185,000 3,000 1.65% Total Personal Services Attachment E City of Orono 2019 Line Item Budget Finance Department 41500 Personal Services 101 Full -Time Employees Regular 102 Full -Time Employees Overtime 103 Part -Time Employees 104 Temporary Employees Regular 121 PERA 122 FICA 135 City Benefit Contribution 151 Worker's Comp Insurance Prem Total Personal Services Attachment E City of Orono 2019 Line Item Budget Finance Department 41500 Supplies & Maintenance Dollar 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease 208,801 220,068 196,301 211,239 99,735 216,670 5,431 2.57% 0 0 1,186 200 0 200 0 0.00% 21,368 19,551 24,367 23,953 13,666 31,010 7,057 29.46% 0 0 0 0 1,164 0 0 N/A 17,271 17,225 16,594 17,639 8,505 18,580 941 5.33% 16,647 16,790 16,623 17,992 9,597 18,950 958 5.32% 41,207 39,731 42,943 53,880 17,417 49,420 (4,460) -8.28% 1,250 1,330 1,610 1,623 406 1,790 167 10.29% 306,544 314,695 299,624 326,526 150,489 336,620 10,094 3.09% Supplies & Maintenance 208 Books & Periodicals 0 0 0 0 0 0 0 N/A 433 Memberships 325 325 330 400 270 400 0 Total Supplies & Maintenance 0 0 0 0 0 0 0 N/A 0.00% Professional Services Total Other Expenses 1,347 3,448 605 5,400 2,793 5,400 0 301 Auditing and Acct'g Services 0 0 0 0 0 0 0 N/A Finance Total Total Professional Services 0 0 0 0 0 0 0 N/A Other Expenses 331 Travel Expenses 190 0 175 1,500 143 1,500 0 0.00% 433 Memberships 325 325 330 400 270 400 0 0.00% 437 Training & Development 833 3,123 100 3,500 2,380 3,500 0 0.00% Total Other Expenses 1,347 3,448 605 5,400 2,793 5,400 0 0.00% Finance Total 307,892 318,143 300,229 331,926 153,282 342,020 10,094 3.04% Total Professional Services Attachment E City of Orono 2019 Line Item Budget Law/Legal Services 41600 Dollar 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease 0 Professional Services 305 Legal -Retainer 306 Legal -Prosecution 307 Legal -Consulting 308 Code Enforcement 309 Jail Charges Total Professional Services Attachment E City of Orono 2019 Line Item Budget Law/Legal Services 41600 Dollar 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease 0 0 0 0 0 0 0 N/A 38,500 42,478 35,271 40,000 14,462 40,000 0 0.00% 46,988 51,793 72,055 60,000 38,835 75,000 15,000 25.00% 2,054 1,999 2,043 2,000 310 2,000 0 0.00% 9,040 16,648 10,746 10,000 (917) 12,000 2,000 20.00% 96,581 112,918 120,115 112,000 52,691 129,000 17,000 15.18% Law/Legal Services Total 96,581 112,918 120,115 112,000 52,691 129,000 17,000 15.18% 2015 Actual Attachment E Supplies & Maintenance 38,000 201 Office supplies 13,130 221 Equipment Parts & Accessories 3,838 223 Bldg/Grounds Maint. Supplies 3,357 401 Repairs/Maint-Office Equip 15,249 403 Repairs/Maint-Misc. Equip 570 404 Repairs/Maint-Bldgs/Grounds 23,870 407 Janitorial Services 18,557 416 Software Licensing 10,941 420.00% 1,300 Total Supplies & Maintenance 89,511 325 0 Professional Services % 301 Auditing and Acct'g Services 20,000 311 Data Processing Communication 0 319 Professional Services 11,690 370 Insurance Agent of Record 0 Decrease Decrease Total Professional Services 31,690 12,000 5,012 Insurances 0 361 General Liability Ins 10,000 362 Umbrella Liability Ins 5,000 363 Bonds Insurance 200 365 Boiler & Machinery Ins 1,300 366 Property Insurance 5,000 367 Equipment Floaters Ins 1,300 368 Automotive Insurance 7,400 0.00% 3,302 Total Insurances 30,200 Attachment E 46,501 City of Orono 38,000 24,948 40,000 2,000 5.26% 2019 Line Item Budget 10,000 2,500 12,000 2,000 20.00% 5,000 Central Services 5,000 1,250 10,000 5,000 100.00% 200 41900 200 50 1,040 840 420.00% 1,300 1,300 1,300 325 0 Dollar % 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease 11,685 10,331 12,000 5,012 12,000 0 0.00% 970 4,490 3,000 3,089 4,000 1,000 33.33% 2,520 3,040 3,500 2,260 0 (3,500) -100.00% 9,949 10,208 10,000 4,414 10,000 0 0.00% 3,302 5,878 3,000 0 3,000 0 0.00% 20,699 38,841 20,500 4,756 0 (20,500) -100.00% 17,171 16,662 19,000 8,521 0 (19,000) -100.00% 24,385 23,720 22,000 35,254 30,000 8,000 36.36% 90,681 113,169 93,000 63,307 59,000 (34,000) -36.56% 20,000 21,250 20,000 20,250 22,000 2,000 10.00% 0 75 0 0 0 0 N/A 26,501 18,096 18,000 4,698 18,000 0 0.00% 0 0 0 0 0 0 N/A 46,501 39,421 38,000 24,948 40,000 2,000 5.26% 10,000 10,000 10,000 2,500 12,000 2,000 20.00% 5,000 5,000 5,000 1,250 10,000 5,000 100.00% 200 200 200 50 1,040 840 420.00% 1,300 1,300 1,300 325 0 (1,300) -100.00% 5,000 5,000 5,000 1,250 10,000 5,000 100.00% 1,300 1,300 1,300 325 0 (1,300) -100.00% 7,400 7,400 7,400 1,850 5,250 (2,150) -29.05% 30,200 30,200 30,200 7,550 38,290 8,090 26.79% Attachment E City of Orono 2019 Line Item Budget Central Services cont. 41900 Dollar % 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease Central Services Total 240,555 268,437 296,496 258,800 151,015 245,390 (13,410) -5.18% Other Expenses 312 Bank Fees 4,408 6,181 8,685 4,000 7,283 15,000 11,000 275.00% 321 Telephone 8,331 11,343 9,817 10,000 5,831 10,000 0 0.00% 322 Postage 10,739 10,412 8,972 11,000 225 10,000 (1,000) -9.09% 329 Internet/Other Communications 3,863 6,873 9,836 6,000 7,407 6,000 0 0.00% 352 Printing & Publishing 15,182 15,373 24,294 15,000 8,133 16,000 1,000 6.67% 381 Gas & Electric 25,621 29,757 28,847 29,100 15,557 29,100 0 0.00% 382 Water Utilities 3,046 4,111 3,949 2,000 128 4,000 2,000 100.00% 413 Office Equipment Rental 17,045 16,685 18,862 20,000 10,059 17,500 (2,500) -12.50% 440 Special Equipment Replacement 0 11 0 0 0 0 0 N/A 489 Other Miscellaneous Charges 919 307 444 500 587 500 0 0.00% Total Other Expenses 89,154 101,054 113,706 97,600 55,211 108,100 10,500 10.76% Capital Outlay 512 Spec Assmts on Land & Int 0 0 0 0 0 0 0 N/A 750 Interest on Special Assmnts 0 0 0 0 0 0 0 N/A Total Capital Outlay 0 0 0 0 0 0 0 N/A Central Services Total 240,555 268,437 296,496 258,800 151,015 245,390 (13,410) -5.18% 2015 Actual Other Expenses 490 Contributions to Civic Org's 11,997 Total Other Expenses 11,997 Human Services Total 11,997 City of Orono 2019 Line Item Budget Human Services 41800 2016 2017 Actual Actual 12,426 11,099 12,426 11,099 Attachment E 12,426 11,099 12,400 0 12,400 0 0.00% Dollar 2018 Y -T -D 2019 Increase Increase Budget Jun 30, 2018 Draft Budget Decrease Decrease 12,400 0 12,400 0 0.00% 12,400 0 12,400 0 0.00% 12,426 11,099 12,400 0 12,400 0 0.00% Attachment E Personal Services 101 Full -Time Employees Regular 102 Full -Time Employees Overtime 103 Part -Time Employees 104 Temporary Employees Regular 121 PERA 122 FICA 135 City Benefit Contribution 142 Unemployment Benefit Payments 151 Worker's Comp Insurance Prem Attachment E Total Personal Services 3,120,780 3,223,019 3,366,031 3,581,214 1,593,337 3,705,650 124,436 3.47% Supplies & Maintenance City of Orono Office supplies 208 Books & Periodicals 212 Motor Fuels & Lubricants 221 2019 Line Item Budget Bldg/Grounds Maint. Supplies 226 Clothing & personal equipment 228 Training Supplies 229 Police Department 240 Small Tools and Minor Equip 401 Repairs/Maint-Office Equip 402 Repairs/Maint-Auto Equip 403 42110 404 Repairs/Maint-Bldgs/Grounds 407 Janitorial Services 416 Software Licensing 911 393 178 1,300 38 Dollar 0 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30,2018 Draft Budget Decrease Decrease 2,226,744 2,299,446 2,399,855 2,521,195 1,142,620 2,601,360 80,165 3.18% 18,608 21,976 21,601 50,000 8,857 50,000 0 0.00% 98,356 71,395 46,258 54,333 26,124 56,000 1,667 3.07% 423 0 45 0 0 0 0 N/A 351,635 362,096 371,245 391,520 171,709 419,180 27,660 7.06% 44,327 44,316 46,062 50,086 26,872 54,250 4,164 8.31% 315,013 350,045 371,816 400,080 188,654 400,000 (80) -0.02% 404 2,914 0 0 0 0 0 N/A 65,270 70,830 109,150 114,000 28,500 124,860 10,860 9.53% Total Personal Services 3,120,780 3,223,019 3,366,031 3,581,214 1,593,337 3,705,650 124,436 3.47% 6,835 Supplies & Maintenance 201 Office supplies 208 Books & Periodicals 212 Motor Fuels & Lubricants 221 Equipment Parts & Accessories 223 Bldg/Grounds Maint. Supplies 226 Clothing & personal equipment 228 Training Supplies 229 Explorers Program expenses 240 Small Tools and Minor Equip 401 Repairs/Maint-Office Equip 402 Repairs/Maint-Auto Equip 403 Repairs/Maint-Misc. Equip 404 Repairs/Maint-Bldgs/Grounds 407 Janitorial Services 416 Software Licensing 6,835 7,351 3,991 8,000 1,613 6,000 (2,000) -25.00% 0 0 324 1,000 0 1,000 0 0.00% 48,008 44,913 78,568 100,000 35,137 100,000 0 0.00% 6,690 4,657 5,369 6,000 3,275 6,000 0 0.00% 911 393 178 1,300 38 1,300 0 0.00% 27,738 31,783 24,535 27,000 8,320 27,000 0 0.00% 18,512 15,951 8,136 16,000 1,579 16,000 0 0.00% 3,456 412 150 4,000 2,826 4,000 0 0.00% 2,642 1,839 3,256 5,000 5,244 5,000 0 0.00% 7,601 6,228 6,675 5,000 5,537 6,500 1,500 30.00% 35,045 35,529 35,808 45,000 10,868 45,000 0 0.00% 4,840 4,597 5,065 8,000 3,118 8,000 0 0.00% 7,678 7,219 6,558 6,500 3,848 6,500 0 0.00% 12,918 12,434 12,132 15,000 6,237 15,000 0 0.00% 9,987 13,651 9,943 13,500 974 13,500 0 0.00% Total Supplies & Maintenance 192,860 186,955 200,686 261,300 88,612 260,800 (500) -0.19% Attachment E City of Orono 105,269 2015 3.06% Actual 2019 Line Item Budget Professional Services 35,000 304 Engineering -Consulting 0 307 Legal -Consulting 3,736 310 LOGIS-Applications 64,164 311 Data Processing Communication 4,115 317 Animal Care 85 319 Professional Services 12,091 370 Insurance Agent of Record 0 2016 2017 2018 Total Professional Services 84,190 Increase Increase Insurances Budget 361 General Liability Ins 35,000 362 Umbrella Liability Ins 10,000 366 Property Insurance 1,000 367 Equipment Floaters Ins 0 368 Automotive Insurance 9,000 379 Insurance Deductibles 0 34,585 110,787 Total Insurances 55,000 Attachment E City of Orono 105,269 13 5, 641 3.06% 2019 Line Item Budget 35,000 35,000 10,000 10,000 10,000 Police Department cont. 1,000 1,000 0 0 0 42110 9,000 9,000 0 0 0 2,250 15,000 6,000 66.67% Dollar 0 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease 0 0 0 0 0 0 N/A 7,301 5,021 8,000 3,350 8,000 0 0.00% 73,184 77,988 106,641 34,585 110,787 4,146 3.89% 4,947 8,788 6,000 761 6,000 0 0.00% 424 190 500 0 500 0 0.00% 12,596 13,283 14,500 5,061 14,500 0 0.00% 0 0 0 0 0 0 N/A 98,451 105,269 13 5, 641 3.06% 35,000 35,000 35,000 10,000 10,000 10,000 1,000 1,000 1,000 0 0 0 9,000 9,000 9,000 0 0 0 55,000 55,000 55,000 43,758 139,787 4,146 3.06% 8,750 40,000 5,000 14.29% 2,500 15,000 5,000 50.00% 250 1,000 0 0.00% 0 0 0 N/A 2,250 15,000 6,000 66.67% 0 0 0 N/A 13,750 71,000 16,000 29.09% Attachment E City of Orono 2019 Line Item Budget Police Department cont 42110 Dollar % 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease Other Expenses 321 Telephone 19,166 21,229 21,155 23,230 8,761 23,230 0 0.00% 322 Postage 114 99 206 1,200 92 1,000 (200) -16.67% 329 Internet/Other Communications 3,598 5,893 5,739 6,800 2,822 6,983 183 2.69% 331 Travel Expenses 28 580 211 250 0 250 0 0.00% 340 General Advertising 55 290 346 0 0 0 0 N/A 352 Printing & Publishing 1,972 2,220 710 1,800 436 1,800 0 0.00% 381 Gas & Electric 24,965 18,100 17,650 20,000 8,232 20,000 0 0.00% 382 Water Utilities 1,634 1,405 3,178 1,200 0 3,000 1,800 150.00% 413 Office Equipment Rental 4,106 4,133 4,492 3,600 2,470 4,500 900 25.00% 414 EDP/Communications Equip Rent 23,443 23,211 21,621 23,000 9,680 23,000 0 0.00% 433 Memberships 2,770 3,000 2,680 5,000 6,400 5,000 0 0.00% 436 Towing Charges 147 157 752 0 50 0 0 N/A 437 Training & Development 20,356 30,254 30,146 38,000 16,947 38,000 0 0.00% 439 Meeting Expenses 2,142 2,395 1,699 2,500 1,629 2,500 0 0.00% 440 Special Equipment Replacement 3,668 5,164 0 5,000 14,451 5,000 0 0.00% 441 Licenses & Taxes 2,040 3,282 199 1,300 1,172 1,300 0 0.00% 489 Other Miscellaneous Charges 232 1,222 567 3,000 197 3,000 0 0.00% Total Other Expenses 110,434 122,635 111,350 135,880 73,339 138,563 2,683 1.97% Capital Outlay 550 Automotive Equipment 149,338 135,874 160,876 156,000 84,436 160,000 4,000 2.56% 560 Furniture and Fixtures 0 0 333 0 0 0 0 N/A 570 Office Equip and Furnishings 6,176 0 3,002 3,000 1,214 3,000 0 0.00% 575 IT Hardware & Applications 8,951 5,378 18,632 20,000 1,844 20,000 0 0.00% 580 Other Equipment 9,583 30,038 20,655 21,000 (7,871) 21,000 0 0.00% Total Capital Outlay 174,048 171,290 203,497 200,000 79,623 204,000 4,000 2.00% Police Total 3,737,312 3,857,350 4,041,833 4,369,035 1,892,419 4,519,800 150,765 3.45% Attachment E City of Orono 2019 Line Item Budget Fire Protection Services 42260 Dollar % 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease Professional Services 318 Fire Services 383,856 393,476 400,547 390,000 194,683 400,000 10,000 2.56% 319 Professional Services 0 0 0 0 0 0 0 N/A Total Professional Services 383,856 393,476 400,547 390,000 194,683 400,000 10,000 2.56% Fire Protection Services Total 383,856 393,476 400,547 390,000 194,683 400,000 10,000 2.56% Attachment E City of Orono 2019 Line Item Budget Building & Zoning 42400 Supplies & Maintenance Dollar % 208 Books & Periodicals 2015 2016 2017 2018 Y -T -D 2019 Increase Increase 212 Motor Fuels & Lubricants Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease 221 Personal Services 449 22 4,814 0 2,744 3,000 3,000 N/A 101 Full -Time Employees Regular 428,200 453,753 444,881 428,441 201,987 477,820 49,379 11.53% 102 Full -Time Employees Overtime 115 379 35 200 0 200 0 0.00% 103 Part -Time Employees 0 0 0 0 0 0 0 N/A 104 Temporary Employees Regular 0 0 0 0 0 0 0 N/A 121 PERA 31,784 33,690 31,662 32,148 14,773 35,860 3,712 11.55% 122 FICA 33,318 34,579 32,626 32,791 17,448 36,570 3,779 11.52% 135 City Benefit Contribution 52,105 54,774 65,204 75,840 29,552 90,600 14,760 19.46% 142 Unemployment Benefit Payments 0 0 0 0 0 0 0 N/A 151 Worker's Comp Insurance Prem 2,510 2,620 2,460 2,419 605 2,880 461 19.06% Total Personal Services 548,032 579,795 576,868 571,839 264,365 643,930 72,091 12.61% Supplies & Maintenance 208 Books & Periodicals 262 142 0 500 120 500 0 0.00% 212 Motor Fuels & Lubricants 1,876 0 0 1,500 0 1,500 0 0.00% 221 Equipment Parts & Accessories 449 22 4,814 0 2,744 3,000 3,000 N/A 226 Clothing & personal equipment 0 50 0 0 0 0 0 N/A 240 Small Tools and Minor Equip 0 0 13 0 0 0 0 N/A 402 Repairs/Maint-Auto Equip 0 0 0 0 0 0 0 N/A 403 Repairs/Maint-Misc. Equip 0 0 90 0 0 0 0 N/A Total Supplies & Maintenance 2,587 214 4,917 2,000 2,864 5,000 3,000 150.00% Professional Services 304 Engineering -Consulting 104 0 3,266 7,500 9,924 5,000 (2,500) -33.33% 307 Legal -Consulting 23,886 24,864 19,174 16,000 7,821 16,000 0 0.00% 310 Inspection Services 89,226 85,065 84,509 90,000 39,260 90,000 0 0.00% 12 Bank Fees 0 0 0 5,000 4 5,000 0 0.00% 319 Professional Services 3,100 3,175 24,562 20,000 7,702 60,000 40,000 200.00% Total Professional Services 116,315 113,104 131,510 138,500 64,711 176,000 37,500 27.08% Total Other Expenses Attachment E Other Expenses 331 Travel Expenses 340 General Advertising 415 Other Equipment Rentals 416 Software Licensing 433 Memberships 437 Training & Development 439 Meeting Expenses 441 Licenses & Taxes Total Other Expenses Attachment E Building & Zoning Total 670,933 696,639 723,940 739,729 333,622 848,800 109,071 14.74% City of Orono 2019 Line Item Budget Building & Zoning cont. 42400 Dollar % 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease 402 468 286 2,250 56 2,250 0 0.00% 0 0 921 1,000 630 500 (500) -50.00% 0 0 125 0 0 0 0 N/A 0 0 6,000 15,600 0 15,600 0 0.00% 1,330 875 675 1,200 539 1,200 0 0.00% 1,386 2,013 539 2,740 390 3,020 280 10.22% 881 139 600 4,500 36 1,200 (3,300) -73.33% 0 32 1,500 100 32 100 0 0.00% 4,000 3,526 10,646 27,390 1,683 23,870 (3,520) -12.85% Building & Zoning Total 670,933 696,639 723,940 739,729 333,622 848,800 109,071 14.74% Attachment E City of Orono 2019 Line Item Budget Engineering 43170 Dollar % 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease Professional Services 303 Engineering -Retainer 0 0 0 0 0 0 0 N/A 304 Engineering -Consulting 17,080 9,893 54,476 15,000 9,583 20,000 5,000 33.33% Total Professional Services 17,080 9,893 54,476 15,000 9,583 20,000 5,000 33.33% Engineering Total 17,080 9,893 54,476 15,000 9,583 20,000 5,000 33.33% Attachment E City of Orono 2019 Line Item Budget Public Works Department 43000 Dollar % 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease Personal Services 101 Full -Time Employees Regular 200,530 192,777 194,825 220,971 76,790 233,060 12,089 5.47% 102 Full -Time Employees Overtime 6,008 11,317 6,738 11,000 9,539 11,000 0 0.00% 121 PERA 15,135 14,496 15,363 17,398 6,475 18,310 912 5.24% 122 FICA 15,143 14,195 15,425 17,746 7,744 18,680 934 5.26% 135 City Benefit Contribution 39,633 38,920 51,569 55,767 18,166 52,330 (3,437) -6.16% 142 Unemployment Benefit Payments 0 0 3,819 0 4,201 0 0 N/A 151 Worker's Comp Insurance Prem 13,730 12,680 18,800 19,296 4,824 21,420 2,124 11.01% Total Personal Services 290,179 284,386 306,540 342,178 127,738 354,800 12,622 3.69% Supplies & Maintenance 208 Books & Periodicals 169 169 0 170 0 170 0 0.00% 212 Motor Fuels & Lubricants 14,504 34,759 11,500 35,000 523 35,000 0 0.00% 221 Equipment Parts & Accessories 16,882 10,644 16,397 16,000 1,548 24,000 8,000 50.00% 222 Vehicle Equipment & Parts 5,286 4,433 4,257 8,000 0 0 (8,000) -100.00% 224 Street Maint. Materials/Supply 47,419 53,575 38,364 48,000 37,375 50,000 2,000 4.17% 226 Clothing & personal equipment 4,109 3,915 7,960 4,000 2,232 4,000 0 0.00% 240 Small Tools and Minor Equip 1,377 2,708 2,939 2,000 1,725 3,000 1,000 50.00% 321 Telephone 0 0 157 0 130 200 200 N/A 402 Repairs/Maint-Auto Equip 11,185 11,350 12,296 10,000 339 0 (10,000) -100.00% 403 Repairs/Maint-Misc. Equip 5,855 14,780 12,366 10,000 1,589 20,000 10,000 100.00% 404 Repairs/Maint-Bldgs/Grounds 1,982 10,635 2,719 4,500 9,563 10,000 5,500 122.22% 408 Contracted Street Maint. 63,927 10,779 17,703 8,000 5,432 20,000 12,000 150.00% Total Supplies & Maintenance 172,695 157,747 126,658 145,670 60,457 166,370 20,700 14.21% Professional Services 304 PW Engineering -Consulting 641 0 0 0 0 0 0 N/A 319 Professional Services 0 2,220 10,442 0 0 0 0 N/A Total Professional Services 641 2,220 10,442 0 0 0 0 N/A Total Other Expenses Attachment E Other Expenses 331 Travel Expenses 381 Gas & Electric 386 Street Lighting 414 EDP/Communications Equip Rent 415 Other Equipment Rentals 416 Software Licensing 433 Memberships 437 Training & Development 441 Licenses & Taxes 489 Other Miscellaneous Charges Total Other Expenses Attachment E Public Works Total 496,239 480,765 486,187 525,893 213,314 564,649 38,756 7.37% City of Orono 2019 Line Item Budget Public Works Department cont. 43000 Dollar % 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease 352 0 169 175 57 175 0 0.00% 3,027 4,686 2,000 4,880 950 4,880 0 0.00% 24,612 26,064 27,996 25,000 12,138 29,000 4,000 16.00% 0 775 4,938 750 2,954 1,144 394 52.48% 254 1,309 3,849 960 7,219 4,000 3,040 316.67% 0 0 0 2,000 0 0 (2,000) -100.00% 284 180 25 250 0 250 0 0.00% 3,498 2,867 2,888 3,500 1,585 3,500 0 0.00% 50 280 63 250 176 250 0 0.00% 647 252 617 280 40 280 0 0.00% 32,724 36,413 42,546 38,045 25,119 43,479 5,434 14.28% Public Works Total 496,239 480,765 486,187 525,893 213,314 564,649 38,756 7.37% Total Personal Services 2015 Actual 2016 Actual City of Orono 2019 Line Item Budget Parks 45200 2017 Actual Attachment E Dollar % 2018 Y -T -D 2019 Increase Increase Budget Jun 30, 2018 Draft Budget Decrease Decrease 21,368 Personal Services 101 Full -Time Employees Regular 102 Full -Time Employees Overtime 103 Part -Time Employees 104 Temporary Employees Regular 121 PERA 122 FICA 135 City Benefit Contribution 151 Worker's Comp Insurance Prem Total Personal Services 2015 Actual 2016 Actual City of Orono 2019 Line Item Budget Parks 45200 2017 Actual Attachment E Dollar % 2018 Y -T -D 2019 Increase Increase Budget Jun 30, 2018 Draft Budget Decrease Decrease 21,368 19,286 19,951 49,860 25,111 57,000 7,140 14.32% 0 231 465 0 347 0 0 N/A 0 10,023 0 0 0 0 0 N/A 8,713 0 10,082 10,000 4,644 14,650 4,650 46.50% 1,420 1,419 1,531 3,739 1,909 4,280 541 14.47% 1,589 1,593 1,734 4,579 2,136 5,490 911 19.90% 2,701 2,091 2,620 11,574 5,242 11,840 266 2.30% 740 1,490 1,890 4,594 1,149 5,950 1,356 29.52% 1,447 1,000 114 1,200 200 20.00% 404 Repairs/Maint-Bldgs/Grounds 36,530 36,133 38,272 84,346 40,538 99,210 14,864 17.62% Professional Services 319 Professional Services 9,645 8,699 3,650 1,140 6,188 1,140 0 0.00% Total Professional Services 9,645 8,699 3,650 1,140 6,188 1,140 0 0.00% Supplies & Maintenance 212 Motor Fuels & Lubricants 0 19 0 0 0 500 500 N/A 221 Equipment Parts & Accessories 1,629 908 1,407 500 567 500 0 0.00% 223 Bldg/Grounds Maint. Supplies 3,163 9,875 11,890 7,600 762 10,000 2,400 31.58% 225 Park Initiatives 6,573 7,309 1,411 15,000 3,021 10,000 (5,000) -33.33% 402 Repairs/Maint-Auto Equip 0 20 1,044 200 0 0 (200) -100.00% 403 Repairs/Maint-Misc. Equip 0 3,744 1,447 1,000 114 1,200 200 20.00% 404 Repairs/Maint-Bldgs/Grounds 46,088 37,472 46,895 58,000 19,704 58,000 0 0.00% Total Supplies & Maintenance 57,453 59,349 64,094 82,300 24,168 80,200 (2,100) -2.55% Professional Services 319 Professional Services 9,645 8,699 3,650 1,140 6,188 1,140 0 0.00% Total Professional Services 9,645 8,699 3,650 1,140 6,188 1,140 0 0.00% Total Other Expenses City of Orono 2019 Line Item Budget Parks cont. 45200 2015 2016 2017 Actual Actual Actual 0 Other Expenses 331 Travel Expenses 381 Gas & Electric 415 Other Equipment Rentals 416 Software Licensing 439 Meeting Expenses 441 Licenses & Taxes 489 Other Miscellaneous Charges 490 Contributions to Civic Org's Total Other Expenses City of Orono 2019 Line Item Budget Parks cont. 45200 2015 2016 2017 Actual Actual Actual 0 0 0 416 290 216 4,750 5,249 6,670 0 0 0 0 0 0 580 0 290 0 186 30 0 0 0 Attachment E 5,746 5,725 7,206 5,350 1,789 8,850 3,500 65.42% Parks Total 109,375 109,906 113,222 173,136 72,684 189,400 16,264 9.39% Dollar % 2018 Y -T -D 2019 Increase Increase Budget Jun 30, 2018 Draft Budget Decrease Decrease 0 0 0 0 N/A 550 (31) 550 0 0.00% 3,500 1,520 7,000 3,500 100.00% 1,000 10 1,000 0 0.00% 0 0 0 0 N/A 300 290 300 0 0.00% 0 0 0 0 N/A 0 0 0 0 N/A 5,746 5,725 7,206 5,350 1,789 8,850 3,500 65.42% Parks Total 109,375 109,906 113,222 173,136 72,684 189,400 16,264 9.39% Attachment E City of Orono 2019 Line Item Budget Golf Course 45210 Supplies & Maintenance Dollar % 201 Office supplies 2015 2016 2017 2018 Y -T -D 2019 Increase Increase 212 Motor Fuels & Lubricants Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease 221 Personal Services 659 4,336 1,602 2,500 2,282 2,500 0 0.00% 101 Full -Time Employees Regular 31,809 31,918 34,348 29,337 16,992 36,210 6,873 23.43% 103 Part -Time Employees 41,073 49,914 42,581 19,262 6,004 0 (19,262) -100.00% 104 Temporary Employees Regular 960 880 10,085 15,000 8,394 57,040 42,040 280.27% 121 PERA 0 0 1,382 2,200 1,688 2,720 520 23.64% 122 FICA 3,042 3,171 4,416 4,865 1,892 7,140 2,275 46.76% 135 City Benefit Contribution 0 0 130 7,976 3,990 8,240 264 3.31% 142 Unemployment Benefit Payments 0 0 0 0 75 0 0 N/A 143 OPEB Expense 0 0 0 0 0 0 0 N/A 151 Worker's Comp Insurance Prem 1,330 1,790 1,620 5,893 1,473 7,940 2,047 34.74% Total Personal Services 78,214 87,672 94,561 84,533 40,508 119,290 34,757 41.12% Supplies & Maintenance 201 Office supplies 416 239 213 330 1,123 0 (330) -100.00% 212 Motor Fuels & Lubricants 2,745 2,716 0 3,500 124 3,500 0 0.00% 221 Equipment Parts & Accessories 659 4,336 1,602 2,500 2,282 2,500 0 0.00% 223 Bldg/Grounds Maint. Supplies 6,044 7,411 6,988 6,800 4,013 7,200 400 5.88% 226 Clothing & personal equipment 0 152 150 180 458 300 120 66.67% 240 Small Tools and Minor Equip 195 59 389 500 711 500 0 0.00% 401 Repairs/Maint-Office Equip 53 165 0 100 0 100 0 0.00% 402 Repairs/Maint-Auto Equip 267 185 382 250 1,826 0 (250) -100.00% 403 Repairs/Maint-Misc. Equip 2,170 4,352 13,495 3,000 953 3,250 250 8.33% 404 Repairs/Maint-Bldgs/Grounds 16,458 10,758 13,284 14,000 15,129 14,000 0 0.00% Total Supplies & Maintenance 29,006 30,372 36,503 31,160 26,618 31,350 190 0.61% Attachment E City of Orono 2019 Line Item Budget Golf Course cont. 45210 Dollar % 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease Insurances 361 General Liability Ins 7,500 7,500 8,000 7,500 1,875 7,500 0 0.00% 362 Umbrella Liability Ins 1,500 1,500 1,500 1,500 375 1,500 0 0.00% 365 Boiler & Machinery Ins 300 300 350 300 75 350 50 16.67% 366 Property Insurance 2,300 2,300 2,650 2,300 575 2,650 350 15.22% 367 Equipment Floaters Ins 300 300 350 300 75 350 50 16.67% 368 Automotive Insurance 370 370 370 370 93 370 0 0.00% 369 Dram Shop Insurance 1,123 613 800 800 776 800 0 0.00% Total Insurances 13,393 12,883 14,020 13,070 3,844 13,520 450 3.44% Other Expenses 312 Bank Fees 4,365 4,962 3,690 5,000 1,587 5,000 0 0.00% 319 Professional Services 500 0 0 0 0 0 0 N/A 321 Telephone 2,952 3,485 3,255 3,300 1,165 3,300 0 0.00% 331 Travel Expenses 0 0 0 0 0 0 0 N/A 340 General Advertising 1,519 500 500 1,750 859 1,750 0 0.00% 352 Printing & Publishing 0 379 811 736 396 750 14 1.90% 381 Gas & Electric 8,025 8,152 7,959 8,500 2,372 8,500 0 0.00% 415 Other Equipment Rentals 7,529 10,012 11,760 9,882 8,479 10,200 318 3.22% 433 Memberships 150 270 120 300 150 2,000 1,700 566.67% 437 Training & Development 19 0 0 150 0 150 0 0.00% 440 Special Equipment Replacement 0 0 0 0 0 0 0 N/A 441 Licenses & Taxes 675 535 294 550 285 550 0 0.00% 489 Other Miscellaneous Charges 0 119 17 0 275 200 200 N/A Total Other Expenses 25,733 28,414 28,405 30,168 15,567 32,400 2,232 7.40% Total Purchases for Resale 2015 Actual (696) 4,440 3,355 0 2,821 3,187 0 City of Orono 2019 Line Item Budget Golf Course cont. 45210 2016 2017 Actual Actual 0 3,285 3,867 29 2,085 2,755 0 0 3,716 3,353 1,211 1,132 1,808 0 Attachment E Purchases for Resale 090 PURCHASES FOR RESALE 091 Beer For Resale 092 Soft Drinks For Resale 093 Concessions For Resale-Txbl 094 Concessions For Resale-NonTax 095 Pro Shop Items For Resale 099 Other For Resale Total Purchases for Resale 2015 Actual (696) 4,440 3,355 0 2,821 3,187 0 City of Orono 2019 Line Item Budget Golf Course cont. 45210 2016 2017 Actual Actual 0 3,285 3,867 29 2,085 2,755 0 0 3,716 3,353 1,211 1,132 1,808 0 Attachment E 13,107 12,020 11,220 13,900 3,665 13,900 0 0.00% Golf Course Total 159,454 171,362 184,709 172,831 90,202 210,460 37,629 21.77% Dollar 2018 Y -T -D 2019 Increase Increase Budget Jun 30, 2018 Draft Budget Decrease Decrease 0 0 0 0 N/A 3,800 1,133 3,800 0 0.00% 3,600 1,288 3,600 0 0.00% 1,500 349 1,500 0 0.00% 2,500 392 2,500 0 0.00% 2,500 503 2,500 0 0.00% 0 0 0 0 N/A 13,107 12,020 11,220 13,900 3,665 13,900 0 0.00% Golf Course Total 159,454 171,362 184,709 172,831 90,202 210,460 37,629 21.77% Attachment E City of Orono 2019 Line Item Budget Special Services -Consulting & Police 43280 Dollar 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease Personal Services 102 Full -Time Employees Overtime 29,115 24,210 31,667 35,000 31,905 35,000 0 0.00% 121 PERA 3,989 2,252 3,607 5,250 4,332 5,250 0 0.00% 122 FICA 376 319 401 500 417 500 0 0.00% 135 City Benefit Contribution 4 4 0 0 0 0 0 N/A Total Personal Services 33,485 26,784 35,675 40,750 36,654 40,750 0 0.00% Professional Services 304 Engineering -Consulting 48,859 73,173 92,949 45,000 13,320 75,000 30,000 66.67% 307 Legal -Consulting 21,112 23,061 9,721 10,000 6,125 10,000 0 0.00% 319 Professional Services 0 0 0 0 0 0 0 N/A 800 Special Projects, Contingency 0 0 0 0 0 0 0 N/A Total Professional Services 69,971 96,234 102,670 55,000 19,445 85,000 30,000 54.55% Special Services -Consulting & Police Total 103,456 123,018 138,345 95,750 56,099 125,750 30,000 31.33% Attachment E City of Orono 2019 Line Item Budget Special Projects -Contingencies 43290 Dollar % 2015 2016 2017 2018 Y -T -D 2019 Increase Increase Actual Actual Actual Budget Jun 30, 2018 Draft Budget Decrease Decrease Personal Services 101 Full -Time Employees Regular 0 0 0 0 0 0 0 N/A Total Personal Services 0 0 0 0 0 0 0 N/A Professional Services 304 Engineering -Consulting 0 0 408 0 0 0 0 N/A 319 Professional Services 0 0 0 0 0 0 0 N/A Total Professional Services 0 0 408 0 0 0 0 N/A Other Expenses 489 Other Miscellaneous Charges 0 0 0 0 0 0 0 N/A Total Other Expenses 0 0 0 0 0 0 0 N/A Capital & Transfers 510 Land 0 0 639 0 0 0 0 N/A 720 Operating Transfers 679,000 865,000 926,642 380,000 0 400,000 20,000 5.26% Total Capital & Transfers 679,000 865,000 927,281 380,000 0 400,000 20,000 5.26% Contingency Items 800 Special Projects, Contingency 24,500 8,004 57,924 0 0 0 0 N/A Total Contingency Items 24,500 8,004 57,924 0 0 0 0 N/A Special Projects -Contingencies Total 703,500 873,004 985,613 380,000 0 400,000 20,000 5.26% GENERAL FUND TOTAL 7,565,334 7,962,016 8,439,710 8,193,401 3,431,872 8,630,399 436,998 5.33% Attachment F 2019 Code Enforcement request. The preservation of the Orono character is very important to Orono Residents. Ordinances have been established over the years to protect this character. In situations where the codes and ordinances are not followed, residents desire rapid response in the form of information to the offending property owner, and the correction of behavior. Our code enforcement process includes upon receipt of a complaint, an inspection to determine if a violation exists, then research of the code and a letter sent to the property owner, which requires a follow up inspection 3-10 days later. This follow up inspection either results in forwarding the case to the prosecuting attorney, or a response to a request for more time, which in turn requires a follow up inspection. These tasks are currently done via an 8 hour a week goal through the Public Official and the Community Development Director. This goal is subject to work load influences. (packet weeks reduce the Community Development Director's available hours, summer weeks are historically busy building permit review and heavy complaint periods.) The current model is not meeting the needs of Orono residents in terms of response times and ultimate resolution of a case. This is based on the complaint I receive from aggrieved parties and illustrated in the following table. This data is based on July 16, 2018 information. Initial Response time report # Cases added Average response Time (# of days) Cases closed Open cases January 0 0 February 4 1.8 0 March 6 1.6 2 April 6 7.7 2 May 20 3.7 13 June 20 3.8 7 36 Number of Open cases July 16, 2018 36 Attachment F Close time report (Cases closed in 2018) Same Day 2 1 Day 3 2-7 Days 4 8-14 Days 10 15-30 Days 6 31-60 Days 6 61-90 Days 4 91-120 Days 2 120+ days 11 The average close time of a code enforcement case is 70.833 days. Closed either means closed because it was unfounded, abated (addressed), or sent to the prosecuting attorney. Solution Dedicating 20 hours of code enforcement time per week would increase initial response time, and having a dedicated staff person whose primary responsibility is code enforcement would alleviate the push/pull of responsibilities, where currently code enforcement tasks are the 5t" priority for staff, without sacrificing current priorities: CDD Building Official Council/ PC action items Building permit review Application meetings Management of CDD Department Resident Inquiries (phone, counter, email) Management of Code enforcement program Building inspections Builder/ resident Inquiries Septic program management Code enforcement management An alternative to the year round time share with the Police Department could include a %2 time share with the PD over the 6 heaviest months for both building and code enforcement, April 15 through October 1. 1�cr%lg I:F/I VZZ9 � Orono Workshop 7/23/2018 18:47:13 Hennepin County Dispatch is receiving phone calls about a house fire at 780 Lakeview Parkway 18:48 OPD receives the call for a house fire - OPD Sargent Wittke was on scene at the time of call confirmed structure fire whole back side of house on fire suggested multiple resources be started to the lack of no hydrants in the area 18:49:01 Reports are that flames are through the roof of the home - asking for an assist from Mound Fire 18:49:22 Flames through the roof, on Lakeview Parkway - new development 18:49:39 Another call 911 - RP across the bay and sees flames in this direction and heard a loud popping noise 18:50:06 Reports from officers on scene - too much smoke, can't get into the house 18:50:15 Long Lake Fire Department (LLFD) and Maple Plain Fire are paged to the house fire 18:50:25 LLFD Chief 4 is in route 18:51:37 LLFD Chief 4 request for a second alarm 18:51:42 LLFD Chief 4 request to page out a tanker group 18:52:16 OPD reports the back of the house is fully engulfed 18:52:42 OPD on scene confirms that no people are inside the home just a dog 18:56:06 LLFD Chief 4 arrives on scene and confirms structure fire, fully involved, defensive fire operations - First fire department vehicle on scene in 6 minutes - also notes that there are large piles of landscape products in the road way and this will limit accessibility to the scene for tankers 18:57 - 18:58 - Maple Plain Ladder arrived on scene - dispatch didn't record an on scene time - this unit is assigned to the driveway of the fire - this approximately a 7 - 8 minute response time 19:00 - Command assigns Maple Plain Chief 1 Water Supply Operations - Nearest hydrant is at the corner of North Shore Drive West and West Branch Road - at the south west corner of that intersection. We decide for easier access to use the hydrant on Red Oak Lane - no backing involved with this hydrant 19:02 - 19:03 LLFD Engine 21 arrived on scene - dispatch didn't record an on scene time - this unit is assigned to supply water to Maple Plain Ladder - This is approximately a 12 - 13 minute response time 19:02:44 Mound Ladder arrived on scene - this unit is assigned the driveway to the north to protect that exposure - this is approximately an 11 minute response time 19:06 - 19:07 LLFD Tanker 12 arrives on scene - this unit gives their drop tank and water to E21 19:07 - 09:08 LLFD Engine 11 arrives on scene- this unit assigned to supply Mound Ladder to protect exposures 19:07:33 - Maple Plain Tanker arrives on scene 19:08:14 - Command requests traffic control for water shuttle operation 19:09:34 - Excelsior Tanker arrives on scene 19:09:25 - Command advised that they are out of water 19:10:46 - LLFD Tanker 11 arrives on scene 19:14:06 - Water operations requested to Command that public works to the scene with rock to stabilize shoulder of the roadway due to the narrowness of the road with the engines and tanker set up on your side of the roadway and the stock piling of landscape material in the roadway that hindered water/tanker operation 19:15:25 - Noted water supply issues with soft shoulder and piles of debris in road way - trouble moving tankers in and around the scene 19:16 - Added Wayzata Engine to help LLFD E21 supply Maple Plain Ladder - LLFD E21 due to limitation on water supply discharge. 19:18:53 - Command request another tanker group paged 19:20:43 - Command is in contact with Hennepin County Fire Investigation Team 19:27:31 Command is notified that they are out of water- 19:30:45 ater19:30:45 - Command request another tanker group paged 19:31:18 - Command request another box alarm to be paged - modified to no command truck and Minnetonka to bring an engine and not the ladder 19:31:50 - Command moved Loretto Engine up to replace E21 and Wayzata Engine - they have a 5" water supply discharge 19:32:35 - Homeowners arrive on scene 19:38:03 - Command request another tanker group paged ®vb 19:54:11 - Command sets up media location 19:59:53 - Orono Public Works on scene to shore up soft shoulders 20:10:24 - Command advised fire under control, performing overhaul, still in the defensive mode The Long Lake Fire Department takes pride in serving the communities of Orono, Medina and Long Lake. Our group of 40 dedicated paid -on-call firefighters, do they best they can with their time allotted to the fire department. They train on average 82 paid hours per year. This doesn't include any external training that a firefighter might take on their off nights or weekends. Many train more then this to keep their national and state certifications current. They are paid for their normal Monday scheduled trainings and calls. Their average yearly income from these calls and trainings is $2,140.29 and the officer and coordinators receive on average another $982.88 for their extra time they put into being a paid -on-call firefighter. The National Fire Protection Agency estimates tat in 2011 alone, the time and labor of volunteer and paid -on-call firefighters saved the American taxpayer $139.8 billon. New homes and why they burn faster than older homes. Research has shown that new homes burn up to five times faster than older homes. What this means is that people have less time to get out of a house when a fire starts - a lot less time. People living in older homes with traditional furnishings were estimated to have about 17 minutes to safely evacuate a home, but the time decreases to about 3 minutes in a home built with modern materials and furnished with newer, synthetic furniture. "Today we have many more synthetic materials in our homes. Synthetic materials are not bad, but today the backing on your carpeting, the drapes, even the stuffing in your mattress and your pillows is synthetic material. And this does burn hotter and faster, and this is something that homeowners should be very much aware of." John Drengenberg, consumer safety director for Underwriters Laboratories. Two recent studies detail the relationship between fire and engineered wood construction assemblies - notable, that they burn quicker and fail faster than their dimensional lumber counterparts. NFPA Journal July/August 2009