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HomeMy WebLinkAbout10-22-2018 Council Minutes MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,October 22,2018 7:00 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, City Council Members Richard Crosby, III,Aaron Printup, and Victoria Seals. Representing Staff were City Administrator Dustin Rief, Finance Director Ron Olson, Public Works Director/City Engineer Adam Edwards, and Recorder Jackie Young. Mayor Walsh called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA 1. CITY COUNCIL MEETING MINUTES OF OCTOBER 8,2018 2. CLAIMS/BILLS 3. THIRD QUARTER FINANCIAL REPORT 4. WILLOW DRIVE TRAIL REHABILITATION PAY REQUEST NO. 1—FINAL 5. 2018 SEWER REHABILITATION PROJECT AWARD 6. LA18-000076—REVISION,LLC,ON BEHALF OF CHRISTIAN HARKER, 1724 BOHNS POINT ROAD—APPROVAL AND DENIAL RESOLUTION NO. 6910 Crosby moved,Seals seconded,to approve the Consent Agenda as submitted. VOTE: Ayes 4,Nays 0. PUBLIC COMMENTS None PUBLIC HEARING 7. CERTIFICATION OF DELINQUENT CHARGES Olson stated each year the City certifies to Hennepin County all unpaid general accounts receivable, annual service charges for the septic program,the recycling program, and all delinquent sewer and water accounts of$50.00 or more. In addition to the outstanding amounts delinquent, an administrative fee of $25.00 is added to all accounts along with 8 percent interest. At this time,the total to be assessed is $147,088.84. Olson stated as of today,that number is down to approximately$134,000, and it is anticipated that by the time the information is sent to Hennepin County, it will be down to around $105,000. Staff recommends approval of the resolution. Mayor Walsh opened the public hearing at 7:03 p.m. Page 1 of 6 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,October 22,2018 7:00 o'clock p.m. There were no public comments regarding this item. Mayor Walsh closed the public hearing at 7:03 p.m. Printup moved, Crosby seconded,to adopt RESOLUTION NO. 6911,a Resolution for the Collection of Delinquent 2018 General Accounts Receivable,Water and Sewer Utility Charges, Recycling Program Fees,On-Site Sewage Treatment(Septic)Program,and Storm Water Charges. VOTE: Ayes 4,Nays 0. PUBLIC WORKS/CITY ENGINEER REPORT 8. NO PARKING RESOLUTION FOR STUBBS BAY AND BAYSIDE ROADS— RESOLUTION NO.6912 Edwards stated before the City Council tonight is a draft resolution for the posting of no boat trailer parking on Stubbs Bay. The area identified is south of the Bederwood Park parking lot down to the intersection of Bayside Road and then approximately 670 west of the intersection and 315 east of the intersection. Staff did reach out to the City's sister agencies regarding this item. Hennepin County held their safety committee meeting earlier today and discussed whether they will support this. It is Staffs belief that they will support it. If the resolution is approved tonight, a request will be submitted to the County to have it posted. The other agency Staff coordinated with was the DNR because they co-own the Bederwood Park parking lot with the City since it also services the Luce Line. The one stipulation of the DNR was that they were in favor of posting the parking lot as long as the signs specifically said no boat trailer parking rather than no trailer parking because there are some people who use trailers to transport bicycles to the Luce Line. Staff did send out letters to all the residents in the area and received one response,which was provided to the City Council. If the City Council approves the request tonight, Staff would specify the locations of the signs,but in general they have to be within 150 feet of each other and they need to be visible from one sign to the next in order for the police department to enforce the no parking. Walsh asked how this came about. Edwards indicated it came about as a request from Council Member Seals based on conversations with the neighbors. During the peak holidays in the summer,there were a number of vehicles and trailers parking along that section of Stubbs Bay Road. Edwards stated what is likely happening is that people will launch their boat at one of the other landings,find no parking,and because this dock is just to the south of that intersection,they park in this area and then have their party pick them up with the boat. The area noted with parked trailers was Stubbs Bay Road,but at the work session last month,the police chief recommended that it be extended into the Bederwood Park parking lot. Walsh noted the issue is that people with trailers are taking up all the parking in the area and then the people who want to fish from the dock have no place to park. Seals stated it is a pretty small parking area and that people who want to fish off the dock have no place to park. The neighbors noted over the summer that usually the boat trailers are parked there the majority of Page 2 of 6 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,October 22,2018 7:00 o'clock p.m. the day,which left no room for other parking. Seals stated she usually does not see trailers for bikes but that she does see trailers for snowmobiles at Bederwood, and as long as the snowmobile trailers can still park there in the winter, she is fine with the parking restriction. Walsh stated the sign for no boat trailers is more specific and would allow people to park other trailers there. Seals stated Bayside is also quite narrow and having trailers parked in the area would make it more difficult for people to turn the corner. Printup asked whether the police chief recommended the no parking be extended to Bederwood since people would likely park down there if Stubbs Bay is restricted. Seals stated to her knowledge that is why it was extended. Crosby stated he would accept the police chiefs recommendation. Printup noted it is not uncommon in Orono to have no parking posted for boat trailers on various streets or county roads. There was no public comment relating to this item. Seals moved, Crosby seconded,to adopt RESOLUTION NO.6912,a Resolution Prohibiting Boat Trailer Parking on Stubbs Bay Road South and Within the Bederwood Park Parking Lot. VOTE: Ayes 4,Nays 0. 9. APPLICATION FOR HENNEPIN COUNTY SPORTS FACILITY GRANT FOR BEDERWOOD SPORTS FIELDS—RESOLUTION NO. 6913 Edwards stated the Orono Park Commission has been working on a plan for upgrades to Bederwood Park by providing some sports field amenities. A grant is available through the Hennepin County Sports Association for youth sports which could cover up to half the cost of those improvements. The submission deadline is November 5 and the results will come out in December. Currently the Park Commission is projecting a cost of around$423,000 for the improvements and the grant would cover half of that. Brian Roath, Park Commissioner, stated one of the Park Commission's duties is to provide for the availability of sports fields in the community. With a lot of the changes that are happening on the school campus with their fields,the Park Commission considered over the past year what the City can do to help the situation. The Park Commission did reach out to the youth soccer, lacrosse, football and baseball associations and heard that there is a growing need for additional fields in the community,particularly soccer fields. Bederwood is a park that can accommodate that additional demand and so the Park Commission put together this grant proposal. The Park Commission is asking for a resolution to submit the grant application, and if the money is received, it would be dependent upon the City be willing to move forward with the plan. Page 3 of 6 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,October 22,2018 7:00 o'clock p.m. Roath noted the application will be submitted the beginning of November. Seals thanked the Park Commission for their work on this grant application. Seals indicated she is completely okay with the request since the parking lot does need some improvement and the number of sports fields in Orono is limited. Seals noted the area where the big grassy field is does not currently get a lot of use and that this would be a good use of that area as long as no big lights are installed there. The City also has an agreement with the Orono Baseball Association for use of the softball field and the project would allow other youth sports teams to utilize the park. Walsh noted four years the City re-established the Park Commission and since that time a number of improvements have been made to the parks, which is a testament to the hard work of the Park Commission. Printup asked if the City is paid for use of the fields. Edwards indicated at Hackberry and Bederwood the City has an agreement with the Orono Baseball Association and so they do not pay for the use of those facilities,but they do provide the maintenance of the infields. In addition,the Park Commission submitted a similar grant application two or three years ago to refurbish the fencing, and under that grant half the cost of the fencing was received,with the City and the baseball association splitting the rest of the cost. Last year the Orono Youth Football Club started using Hackberry for flag football. The first year the City did a one-time resolution and accepted some funds from them for using it and then this year the City established a fee for using the park. Seals stated to her knowledge these associations have to pay the school if they use their fields. Roath commented the ability to pay ranges quite a bit between the organizations. The grant proposal says that the City is willing to contribute up to 50 percent,which does not mean the City of Orono will contribute 50 percent. If the grant is received,the Park Commission will continue to work with the various organizations as well as the Lions Club to see if they would be willing to contribute something. Currently six different partners are involved in partnering in the grant. Rick Meyers,Park Commission Chair, stated it is with the help of the City Council that the Park Commission has been able to accomplish as much as they have. Bederwood will be a recreation complex that everyone can enjoy, and it will be a great asset. Seals moved, Crosby seconded,to adopt RESOLUTION NO.6913,a Resolution Requesting a Grant from the Hennepin County Youth Sports Program for the Construction of a Turf Sports Field and Associated Amenities at Bederwood Park. VOTE: Ayes 4,Nays 0. MAYOR/COUNCIL REPORT Crosby stated he attended the Firefighters for Healing Charity event this past weekend,which was started by a Minneapolis firefighter named Jake LaFeuerer,who suffered burns from a backdraft over a good portion of his body. As the firefighter recovered,he noticed other kids and burn victims and they gave him the strength to start this charity. The charity started Camp Red and also provides support to burn victims. Crosby encouraged everyone to check into the charity. Printup encouraged everyone to be safe on Halloween. Page 4 of 6 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,October 22,2018 7:00 o'clock p.m. Printup noted Crystal Bay Road received its second lift of pavement recently, is striped, and looks nice. Seals gave kudos to the Orono Public Works Department for their work on Crystal Bay Road. Seals noted she has received a lot of outreach from the residents about a project that was recently reviewed at the Planning Commission. The property is currently zoned one house per two acres and not for high density. Seals stated the proposal does not match what the site is zoned and that she sees no reason to increase the density. Seals reported the new fire engine is now in place at Station 2. Seals stated a lot of the firefighters voluntarily spent Friday night decking the engine out,which is another testament to the great citizens of Orono. Crosby indicated he will be speaking with Chief Van Eyll to see if he can get their support of the Firefighters for Healing Charity. Walsh noted the Orono 2040 Comprehensive Plan Amendment open house is this Thursday, September 25, and that he would encourage the residents to come and see what is going on. The plan will be approved by the end of the year. Walsh stated the Orono Development and Code Review Committee will be meeting on November 8 with the goal of trying to simplify things in Orono. CITY ADMINISTRATOR'S REPORT 10. RESOLUTION OF SUPPORT FOR THE ORONO ACTIVITY CENTER PROJECT GRANT APPLICATION Rief reported he recently met with the Orono School District and provided some updates on things taking place in Orono. The Orono School District is currently working on a grant through the Hennepin County Youth Sports Program and has asked the City to help them achieve this goal by issuing a formal resolution in support of the grant application. The School District is asking for grant dollars to do some of the alternative projects inside the field house and the grant application is an effort to try to save some money on the project. Crosby moved,Seals seconded,to adopt RESOLUTION NO.6914,a Resolution of Support for the Orono Activity Center Project Grant Application. VOTE: Ayes 4,Nays 0. Rief noted absentee voting is still open and that he would encourage the residents to vote. CITY ATTORNEY'S REPORT None Page 5 of 6 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,October 22,2018 7:00 o'clock p.m. ADJOURNMENT Printup moved,Crosby seconded,to adjourn the Orono City Council meeting at 7:35 p.m. VOTE: Ayes 4,Nays 0. AT ' r T: Anna Carlson, City Clerk Dennis Walsh,Mayor Page 6 of 6