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HomeMy WebLinkAbout08-27-2018 Council Minutes MINUTES OF THE CITY COUNCIL MEETING Monday,August 27,2018 7:00 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh,City Council Members Richard Crosby,III,Wendy Dankey,Aarori Printup,and Victoria Seals. Representing Staff were City Administrator Dustin Rief,Finance Director Ron Olson,Community Development Director Jeremy Barnhart,Public Works Director/City Engineer Adam Edwards,City Attorney Soren Mattick,and Recorder Jackie Young. Mayor Walsh called the meeting to order at 7:00 p.m.,followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA 1. CITY COUNCIL MEETING MINUTES OF AUGUST 13,2018 2. CLAIMSBILLS 3. ANNUAL PARK GUN CLUB PERMIT 4. APPROVAL OF RENTAL LICENSE 5. APPROVAL TO ACCEPT DONATION 6. APPROVAL TO HIRE 2018 SEASONAL EMPLOYEE 7. PHOTO COPIER LEASE 8. LA18-000034—APEX HOLDINGS,LLC (SANJEEV MANAGALICK),2635 KELLEY PARKWAY,FINAL PLAT,FINAL MASTER DEVELOPMENT PLAN,AND REZONING—RESOLUTION NO. 9. LA18-000066—FRANZEL ADDITION FINAL PLAT—RESOLUTION NO. 9A. APPROVAL OF UTILITY AND DRIVEWAY ACCESS AND MAINTENANCE AGREEMENT 9B. ACCEPT FIVE PERCENT SALARY INCREASE FOR ORONO POLICE CHIEF 10. APPROVAL TO PURCHASE REPLACEMENT HOSE DUE TO HOSE FAILURES Crosby moved,Seals seconded,to approve the Consent Agenda as revised,with the addition of Item No. 10,9A,Utility and Driveway Access and Maintenance Agreement and Item 9B,accept five percent salary increase for Police Chief effective September 1,2018. VOTE: Ayes 5,Nays 0. Page i of 7 MINUTES OF THE CITY COUNCIL MEETING Monday,August 27,2018 7:00 o'clock p.m. PUBLIC COMMENTS Ron Miller,270 North Willow Drive,stated the situation with the bump in the road in front of the fire station has continued to get worse and worse and that he has been unable to get it resolved. Between 3,800 to 4,000 cars go over that bump every day and approximately one percent of those vehicles weigh over 60,000. Miller stated every time those vehicles h-avel over the bump,it shakes his house and that he is now starting to get some cracks in his house,which he has attempted to fix his house in 2014, 2015, and it is now back with a vengeance. This matter was brought to the attention of Staff two and a half months ago but very little input on what is going on with it has been received. Miller stated Adam Edwards came out there this year and witnessed a truck going over the bump,which then caused a boom and the soil to shake. Miller indicated he has gone over the engineering plan and the soil study shows that the ground in that area is liquid. Every time a truck goes over this bump,it shakes the soil,which then runs into the house and shakes the house. Hennepin County's soil survey said extra footings would be required,and that when he built his house,he put a two-foot deep footing in the back of the house,installed cables in the house,and the uprights were placed every four feet. Miller stated he is very concerned about vehicles going over that bump 40 times a day shaking the area and that he would like it fixed. Miller commented it would take very little to fix the problem and that it likely would take a grinder one hour to get rid of 80 percent of the problem. Miller noted he has emails going back to 2014 regarding this issue and that in his view the road authority has the responsibility to take care of any potholes and other things like that that can cause damage. Miller stated he is concerned about the damage to his house,and that in his view it has gone past ordinary negligence and it is now running into gross negligence. Miller stated it should not take two and a half months to grind off a little piece of something and fix it. Edwards indicated he has received one quote so far but a number of companies have refused to bid on the proj ect. Miller stated in one of the emails he indicated he had gone and obtained prices to rent a bobcat with a grinder on it and that it was reasonably inexpensive. In addition,information about the liquidity of the soil and the U.S.D.A. soil survey has been provided. Miller indicated he has also taken pictures of the bump and that he has been in places where the speed bumps are smaller than this bump. Miller stated the situation is worse this year than it was two or three years ago and that he would like something done. Miller indicated he can obtain a bid if the City would like. Walsh encouraged Mr. Miller to follow up with City Administrator Rief and Public Works Director Edwards on the bid and the process going forward. FIRE DEPARTMENT REPORT 11. 2019 LONG LAKE FIRE DEPARTMENT OPERATING BUDGET James Van Eyll reviewed the 2019 Long Lake Fire Department operating budget,noting that there is approximately a seven percent increase being proposed. Approximately 3.5 percent of that is due to the new Minnetonka Beach contract,resulting in a net operating increase of 3.33 percent to Long Lake and Orono. Based on the current budget and allocation formula,the cost to the City of Orono amounts to a little over$402,000,which is about a 3.27 percent increase over 2018. Page 2 of 7 MINUTES OF THE CITY COUNCIL MEETING Monday,August 27,2018 7:00 o'clock p.m. 11. 2019 LONG LAKE FIRE DEPARTMENT OPERATING BUDGET—Continued Walsh stated it appears Long Lake is going up approximately five percent,Orono is going up approximately three percent, and Medina is going up less than one percent. Walsh asked if costs related to miscellaneous replacement items are included in the general operating budget. Van Eyll stated that is correct,and because the equipment is getting a little bit older,there are some increases along with a 15 percent increase in personal health insurance. The fuel category has been reduced. Walsh noted it is broken down between Station 1 and Station 2 and that neither station is deficient at this point. Van Eyll stated the budget for Station 2 is less because it is a newer station and has fewer people. Crosby asked whether any agreement has been reached with the City of Long Lake on sharing of the fuel costs. Rief stated not yet. Van Eyll stated the cost savings have not been there for the fuel because there has been a significant increase in the price per gallon. Walsh stated one of the goals is to make sure that everything is adequately funded. City Administrator Rief indicated they have gone through the budget since the end of June and that there are little incremental changes here and there in the budget. Rief stated some of the extra costs relate to items that need to be replaced. Van Eyll stated the Fire Department's AEDs need to be replaced because they are now 15 years old and that they did receive a grant from the Lions Club in the amount of$9,200,which was almost enough money to purchase one AED and a gear drier. Walsh stated he would like to make sure they stay on top of things that will need to be replaced in the future and that he would like the Fire Commission to talk about everything that needs to get fixed or replaced and then come up with a comprehensive plan. Walsh stated he would like to be proactive and have the fire chief make sure he has everything the fire department needs. Van Eyll stated in his view they have done a good job at keeping the costs down and that they will continue to do that. Printup moved,Crosby seconded,to approve the 2019 Long Lake Fire Operating Budget. VOTE: Ayes 5,Nays 0. Page 3 of 7 MINUTES OF TAE CITY COUNCIL MEETING Monday,August 27,2018 . 7:00 o'clock p.m. 12. 2019 LONG LAKE FIRE DEPARTMENT CAPITAL IMPROVEMENT PLAN James Van Eyll reviewed the 2019 Long Lake Fire Department Capital Improvement Plan. Van Eyll noted they purchased new SCBAs in 2004 and that the bottles are only good for 15 years,which means they need to be replaced in the near future. Van Eyll stated it is better and more efficient to buy the entire pack so they get all the upgrades,which is on the agenda for 2019. The Fire Deparhnent has attempted to replace them by obtaining an Assisted Fire Grant for the last two years but they were not successful in securing the grant. Van Eyll indicated they will apply for the grant again this fall and that they should hear back hear sometime in the springtime. If the grant is received,there would be a five percent match for the size department and city they are. Van Eyll noted the$250,000 is an estimate to replace the packs that the fire deparhnent has and that they will have four fewer spares than they currently have because they now have one more engine. Orono's share of that item is $213,276. Printup moved,Crosby seconded,to approve the 2019 Long Lake Fire Capital Improvement Plan. Walsh suggested the motion be amended to include the caveat that any item to be purchased costing over $5,000 come before the Orono City Council for formal approval. Printed moved,Crosby seconded,to amend the motion approving the 2019 Long Lake Fire Capital Improvement Plan to include the caveat that any item to be purchased costing more than$5,000 has to come before the Orono City Council for formal approval. Vote: Ayes 5,Nays 0. Van Eyll reported the new engine is now at Station 2,which was purchased for a little over$448,000. The idea was to have$450,000 for the truck and the rest of the $475,000 for equipment to be mounted on the truck. The bulk of that is extraction equipment. Crosby asked if the list of desired equipment has been compiled. Van Eyll stated they have a generic list at this time and that they are attempting to whittle it down to fit within the budget. That list is almost complete and will be provided to the City Council. The extraction equipment comes to approximately$18,000,with the rest of the costs being for the mounting of radios and other loose equipment such as chain saws. Van Eyll stated they are attempting to use some equipment from a prior truck. Crosby asked whether the City Council should approve the equipment costs at this time. Rief asked when Chief Van Eyll expects the truck to be in service. Van Eyll stated they are planning on having a ceremony on September 11 but that he is not sure the truck will be ready to go into service that day. Van Eyll stated it will probably be about three weeks before they receive some LDH. Rief stated he would prefer to wait with a motion until they have the list. Page 4 of 7 MINUTES OF THE CITY COUNCIL MEETING Monday,August 27,2018 7:00 o'clock p.m. PLANNING DEPARTMENT REPORT 13. CONSIDER NARROWS DUMPSTER ENCLOSURE Barnhart reviewed his Staff report regarding a proposal by the Nanows Saloon to place a dumpster enclosure in the Navane parking lot,which is city-owned property. In 2013,the City Council approved Resolution 6353,which approved an amendment to the existing Conditional Use Permit for the Narrows Saloon and a second Conditional Use Permit for a Class II restaurant. That site plan included two outdoor patios and a dumpster enclosure. That plan was amended in 2014 to adjust the entryway to the two businesses. The site plan identifies the location of a dumpster enclosure approximately 15 feet to the north of the patio for the Lake Room. The property owner has expressed a concern with the dumpster enclosure being located in such close proximity to the outdoor patio and has proposed a location on city property toward the far northern portion of the parking lot adjacent to Lyric Avenue. This location would separate the patio from the dumpster enclosure. The applicant,at their cost,will build a three-bay dumpster enclosure, two bays for the Narrows/Lake Room and the third bay is proposed as compensation for using public property. Barnhart noted relocating the enclosure would likely cause the loss of three spaces in that location but three spaces currently striped as no parking for the existing dumpster could be added closer to the Narrows and Lake Room businesses. The third bay could be used to coordinate trash collection for the businesses surrounding the parking lot,which may be beneficial if and when plans to readjust the parking lot move forward. Crosby suggested the dumpster be moved down toward the west since the proposed area is near the open enrollment bus stop. Crosby stated if it is slid down a bit,they could slide it in front of the tree area toward the west, and that in his view that location would be fine. If there is the possibility of other businesses using the dumpster,perhaps the City should consider adding a fourth stall. Walsh asked when the Lake Room will be open. Gary Anderst,Narrows Saloon, stated since he has become involved in June,he has tried to make the process move forward based on the family's wishes to open up the Lake Room. Progress is being made and hopefully in two weeks the Department of Health will be in there to look at the kitchen and address the red tag on the Narrows side. If everything works out great,they would like to open up the Lake Room in February,but that it has been a real challenge to get qualified trades people to do the construction. Crosby stated the back part of the parking lot would be better for the enclosure as long as it is moved further west. Crosby stated the dumpsters will have lids on them to keep everything contained and the trees will help screen the area. Walsh commented it makes sense for the City to do what they can to help make this area look better. Dankey stated her concern is about the location given the bus stop in the area. Dankey noted a lot of times people are parked in those spaces because they are dropping off kindergarteners but sometimes they have to park further away and then the children run across the parking lot. Dankey stated she does not want to lose one space up there since those spaces are used several times a day. Page 5 of 7 MINUTES OF THE CITY COUNCIL MEETING Monday,August 27,2018 7:00 o'clock p.m. 13. CONSIDER NARROWS DUMPSTER ENCLOSURE—Continued Barnhart stated from an efficiency standpoint,they would like to square off the corner and cut into the hill a little,and the other concern is not locating it too far from the Narrows. If the dumpster is out of sight from the restaurant,there may be a safety concern and that they could perhaps put it by the light pole. Anderst stated that spot is also quite a distance from the restaurant to haul garbage and that they are looking at providing some type of device to use,but that it becomes a lot more difficult in the wintertime. Walsh stated the feedback he is hearing is that the City Council is generally supportive of relocating the dumpsters but that they need to find a good spot for it. Crosby commented the area a little bit to the west would be the best spot and that they could mark the lines and erect signs saying there is absolutely no parking in those spots. Dankey stated they could also restrict parking in that area to certain times. Barnhart stated there may be a challenge enforcing it. Crosby stated he would like to make it a no parking area. Seals commented it might be better to take an overall look at the area. Dankey commented all the other buses pick up at Lunds and it is a nightmare. Crosby noted the rest of the lot is pretty well open. Dankey pointed out there is also a park in the area,which attracts children. Printup stated the upgrades made at the Narrows Saloon has helped get the ball rolling for improving the area and that he would like to thank them for doing this. Dankey noted the reason why the bus stop is in that spot is because it is in Orono. Rief asked if the City Council would like to look at more of a master plan. Walsh indicated he would prefer that option. Anderst stated their goal is to open up the Lake Room shortly after the first of the year and a condition of the Conditional Use Permit is that the dumpster enclosure be in place. Anderst stated they are trying to be compliant with that. Walsh stated the City will attempt to work as quickly as they can but that there are a number of issues that need to be looked at. Walsh stated the City Council can work with the Conditional Use Permit and the issues surrounding that. The City Council took no formal action on this item. Page 6 of 7 MINUTES OF THE CITY COUNCIL MEETING Monday,August 27,2018 7:00 o'clock p.m. MAYOR/COUNCIL REPORT Dankey had nothing to report. Seals noted the beginning of the school year is almost here and suimner is unfortunately coining to a close,but that Leonard Skynard performed on Lake Minnetonka a few weeks ago,which was a lot of fun. Crosby recognized the passing of Senator John McCain and his service to the country. Printup encouraged everyone to drive careful with the students going back to school. Walsh coimnented the upgrades to Old Crystal Bay Road will be great and should be ready for the start of school. Walsh stated he had the opportunity to stop in and visit Orono's sister city,which is Orono,Maine, and that they gave him and his family a bunch of gifts to bring back, including a hat, a coin,and junior police and fire badges. Walsh stated Orono, Maine,has no inayar there, and that this is the first time someone from the Orono City Council has ever visited there. The pictures from the visit have been posted on the Facebook site. CITY ADMINISTRATOR'S REPORT Rief reported Staff has been busy working on the 2019 budget and that it should be ready to be formally presented to the City Council in the next month or two. Rief stated he met with the neighbors on West Lafayette to discuss some of their concerns with the project and that he would like to thank them for their patience and understanding. The neighbors ultimately agreed the project is great but that they would like to see the consri-uction come to an end. Rief noted the contractor is hoping to put asphalt down this Wednesday on Old Crystal Bay Road provided the weather cooperates. Rief noted today is his 365��'day at Orono. CITY ATTORNEY REPORT Mattick stated he had nothin�to repart. ADJOURNMENT Crosby moved,Printup seconded,to adjourn the Orono City Council meeting at 7:49 p.m. VOTE: Ayes 5, Nays 0. A ST: � ) � � � � r � ..��_�c���. -� Anna Carlson, City Clerk Dennis Walsh, Mayor Page 7 of 7