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REQUEST FOR COUNCIL ACTION Department Approval: Administrator Reviewed: Name Adam Edwards Y"-4 Title Public Works Director/City Engineer DATE: December 12, 2016 ITEM NO: 8 Agenda Section: Public Works Director/ City Engineer's Report Item Description: Watertown Rd and Stubbs Bay Rd Rehabilitation — Pay Request No. 4 -FINAL CORRECTED List of Exhibits A- Recommendation Letter from Bolton & Menk B- Contractor's Pay Request No. 4 -CORRECTED 1. Purpose. Gain Council authorization for Pay Request #4 Corrected for the Watertown Road and Stubbs Bay Road Rehabilitation 2. Background. On May 11, 2015 the City awarded the contract for the road rehabilitation project to Bituminous Roadways. Construction began on June 5, 2015. Work is now complete. After the pay request #4 was approved by the Council for $31,669.63, the contractor notified us that some of the landscaping subcontractor quantities were incorrect. After reviewing the claims with the contractor Bolton and Menk concurred that an additional $11,793.20 was due to the contractor for a total of $43,462.83 (see exhibits A&B). Cost. The Cost for the project is broken down as listed below: Who Work Approved Cost This Pay Request Total to Date Bolton &Meek, Inc Design and Bid Engineering $124,630.00 --------- $ 124,630.00 Bituminous Roadways Construction $686,481.30 $43,462.83 $ 610,985.86 Bolton &Menk, Inc Construction Oversight $69,100.00 $ 69,100.00 TOTAL $880,211.30 $43,462.83 $ 804,715.86 4. Funding. This project is funded from MSA, the General fund and the Storm Water fund. Fund Total Est. End of Year Fund Balance State Aid $569,915.90 $ 332,896 Pavement Management $211,196.74 --------- Storm Water Fund $23,603.22 $ 1,413,358 Total $804,715.86 5. Status. The project is complete. COUNCIL ACTION REQUESTED: Motion to approve Pay Request No. 4 -FINAL Corrected to Bituminous Roadways in the amount of $43,462.83 for the Watertown Road and Stubbs Bay Road Rehabilitation project.