11-14-2016 Council Packet - Laserfiche WebLink

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Department Approval: Name: Title: Item Description: DISCUSSION: ORONO POLICE DEPARTMENT REQUEST FOR COUNCIL ACTION Date: November 14, 2016 Item No: 7 Administrator Reviewed Correy Farniok Police Chief Authorization to Purchase 2017 Squad Cars Agenda Section: Public Safety Report The Police Department has budgeted for the replacement of four vehicles in 2017 and is requesting to replace these vehicles in the next several months. The Police Department is requesting to order four 2017 Ford Police Interceptor Utility vehicles. The order for these vehicles would need to be placed prior to the March 2017 cutoff, because placing an order prior to the deadline allows the department to build the police vehicle with options specifically needed by the police department and guarantees contract pricing. Vehicles purchased after March 2017 are limited to stock on hand by individual dealerships; specific options and colors may be difficult to get and pricing is subject to change by the dealership. We would like to place the order in early January and expect delivery in April/May. The lowest bid for the Ford Police Interceptor Utility AWD is $27,798.00 plus tax, registration and other miscellaneous fees each. Once the vehicle order is placed, delivery is 8-12 weeks. Set-up of these vehicles (lights, emergency equipment, etc.) can be from 3-4 weeks depending on availability of equipment and the vendor. These purchases would replace three 2014 Ford Police Interceptor Utility vehicles (#233, #236 and #237) and a 2012 Ford Escape. Ford Interceptor #233 currently has 81,151 miles and 6,598 idle hours, #236 currently has 74,705 miles and 7,636 idle hours, #237 currently has 77,234 miles and 6,800 idle hours, and the 2012 Ford Escape #231 currently has 102,153 miles. These vehicles are projected to have 95,000 to 100,000+ miles in May/June for three of the vehicles and August/September for the last vehicle, plus several thousand idle hours, when delivery and set up is expected to be completed. All of these vehicles are currently being used and will continue to be used until they are to be replaced. Nelson Auto Center in Fergus Falls has been awarded the MN State Contract #83065 for Ford police vehicles and has been used in the past for ordering and purchasing of Ford police vehicles.