11-14-2016 Council Packet - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL WORK SESSION October 24, 2016 5:00 o'clock p.m. PRESENT: Mayor Lili Tod McMillan, Council Members Jim Cornick Jr., Lizz Levang, Denny Walsh, Aaron Printup arrived at 6:05 p.m. Representing Staff were City Administrator Jessica Loftus, Finance Director Ron Olson, Community Development Director Jeremy Barnhart, Public Works/City Engineer Adam Edwards, and City Clerk Diane Tiegs. 1. 2017 Budget Continued Enterprise Budget Funds: Finance Director Ron Olson reviewed the 2017 Enterprise Fund Budgets with Council. Olson reviewed the 2017 capital expenditures which are in the draft CIP to included software upgrades, north water system extension, a mixer for the north water tower, well No. 1 maintenance, and a generator replacement. Capital Improvement Program (CIP): Finance Director Olson reviewed the CIP costs that were updated and reviewed a summary of changes to the parks, equipment, building, and Long Lake Fire replacement for engine 12. Also reviewed were the water plant monitoring/SCADA updated costs, storm sewer cost updates for Fox Street and Forest Arms Lane, and LOGIS Police Records. 2017 Fee Schedule: Finance Director Olson and Public Works Director/City Engineer Adam Edwards are reviewing the charges for sewer connection. Some sewer main replacements could have costs built in when addressing road repair projects. Edwards also provided tentative changes to the fees at the Orono Golf Course. The new permits process for the Lurton Dog Park begins in December of 2016 which eliminates the costs to administer and purchase the regular dog licenses and will be removed from the Fee Schedule. A Public Hearing on the 2017 Fee Schedule will be held on November 28 at the regular Council meeting. 2. Community Management Plan (CMP) History & Process Community Development Director Barnhart provided Council an update on the Community Management Plan (CMP) which is due to the MET Council in December 2018. Barnhart reviewed the process and explained the importance of the CMP which effects future zoning and land use. The first open house will be held in February of 2017 with smaller focus groups meeting throughout the year to discuss opportunities and issues that exist in specific areas. The Council will appoint a Project Advisory Committee (PAC) to serve for approximately one year to provide advice to the planning team. 3. Customer Service Report Community Development Director Barnhart conducted a survey on customer service and review the results with Council. There were 41 responses received. In addition, during a 5 month period Staff followed 12 permits which were based on residents that had contact with staff. The information may provide how our service is from the customer's point of view. Council could decide to use a professional organization to conduct a survey in order to obtain conclusive feedback.