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. , RE6ULAR P4EETING OI' TIiE ORONO COUNCIL, JANUARY 9, 1978 Page 47 <br /> The staff' s problem with the current schedule is MEETIt1� SCHEDULES <br /> the extremely short time between Planning Commission (Continued) <br /> recomnendations and Council action. PZany tiries <br /> matters reach the Council before staff can possibly <br /> complete all reviews. In most cases, the Council <br /> acts before the Planning Cor,unission minutes are <br /> typed, much less approved. <br /> The new year is a good time for improver.ment. �ae <br /> have a new Building and Zoning secretary who has <br /> not yet fallen into an established routine. The <br /> engineering consultant is new. PZost of the <br /> Planning Corunission members were recently appointed. <br /> We will shortly have new subdivision regulations <br /> that will provide for simplified and standardized <br /> procedures. <br /> Consider: Scheduling the Planning Comriission agendas <br /> so the engineer could be present one meeting . <br /> a month when major subc�ivisions and other <br /> engineering concerns are heard. <br /> Consider: The current schedule allows at most two <br /> days between Planning Comr_�ission meeting <br /> and Council agenda. This should be <br /> extended to at least one week of working <br /> time for proper review. <br /> Consider: The above suggests back to back Planning <br /> Coru:lission and Council meetings. Example: <br /> Planning Cor,unission February 6; Council <br /> February 7; staff time seven working days; <br /> agenda February 17; Planning Commission <br /> Februar_y 20 approves r.linutes of February 6; <br /> Council February 21 hears Planning Commission <br /> items from February 6 including approved <br /> minutes. <br /> Advantages: Psore time to review Planning Cor_unission <br /> recomriendations and complete staff reports. <br /> Approved minutes before Council action. ' <br /> Agendas go out on same day, no last minute <br /> additions. <br /> Disadvantages: Tuesday meetings for Council conflicts. <br /> Copy machine demand (except that now most <br /> building and zoning copying is done at the <br /> time of the Planning Commission agenda. ) <br /> Consider: Revising the Council agenda so that buildinc� <br /> and zoning items only are heard at one meeting <br /> with other business only at the other meeting. <br /> (Continued) <br />