10-27-2008 Council Packet - Laserfiche WebLink

Home Browse Search

MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 13, 2008 7:00 o’clock p.m. ___________________________________________________________________________________ PAGE 1 of 11 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor James White, Council Members James Murphy, Cynthia Bremer, and David Rahn. Representing Staff were City Administrator William Wells, Finance Director Ron Olson, Assistant City Administrator for Long-Term Strategy Mike Gaffron, Planner Evelyn Turner, City Engineer Tom Kellogg, and Recorder Jackie Young. Council Member McMillan arrived at 7:05 p.m. Mayor White called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. CONSENT AGENDA Item Nos. 6, 9, 11 through 16, and 18 through 21 were added to the Consent Agenda. Murphy moved, Rahn seconded, to approve the Consent Agenda as amended. VOTE: Ayes 4, Nays 0. APPROVAL OF MINUTES *2. REGULAR COUNCIL MEETING OF SEPTEMBER 22, 2008 Murphy moved, Rahn seconded, to approve the minutes of the Orono City Council meeting of September 22, 2008, as submitted. VOTE: Ayes 4, Nays 0. PRESENTATION 3. 2007 COMPREHENSIVE ANNUAL FINANCIAL REPORT – KEN MALLOY Ken Malloy, City Auditor with Malloy, Montague, Karnowski, Radosevich & Company, addressed the City Council regarding their audit of the City’s 2007 financial records and provided a brief overview of the Comprehensive Annual Financial Report. Malloy stated there were no noncompliance findings, but there were two findings relating to internal control of the City’s financial system. Malloy noted there was a delay this year in completion of the financial records, which resulted in the audit being conducted later than normal. As it relates to segregation of duties, a substantial amount of time was spent analyzing the City’s financial records and procedures and how to improve the delegation of duties and methods the City should employ to assist in the creation of accurate financial records. Murphy asked if the auditor had a recommendation as it relates to segregation of duties. Malloy noted they did compile a list of recommendations, which are outlined in the report, but that in the future the City should look at the areas where there is duplication of duties and implementing a better internal review of cash receipts, payroll and investments. Malloy noted that reconciliation of financial statements should be done monthly. Item #02 - CC Agenda - 10/27/08 Approval of Council Minutes 10/13/08 [Page 1 of 11]