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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 13, 2009 7:00 o’clock p.m. _____________________________________________________________________________________ PAGE 5 of 8 (5. BEST VALUE PROCUREMENT PRESENTATION, Continued) Kellogg stated the qualified contractors are satisfied with the process. Mattick stated one of the reasons the City Council was apprised of this process is that the Minnesota Legislature did not define what the statute meant, and that as a precaution, he recommended the City Council be made aware of the process. One of the reasons for awarding bids to the lowest bidder is to prevent the City from awarding bids to one particular contractor on a regular basis. Mattick stated he is unsure whether it would be necessary to utilize this process on standard road projects but that it is helpful in the more complex projects. Murphy stated it puts the onus on the engineers to develop the criteria and that in his mind the process does work. Kellogg stated by setting the standards high helps to eliminate the unqualified bidders. 6. AWARD CASCO POINT RECONSTRUCTION PROJECT Kellogg noted a summary sheet of recommendations has been compiled along with the scores for each contractor. In addition, the project evaluation committee has reviewed the scores and has recommended that all of the stand-alone project alternates be included in the project. The project evaluation committee recommended that Alternates 1A, 2, 3B, 4, 5, 6, 7, 8A, 9, 10B, 11, and 12 be selected for inclusion in the project. Kellogg stated the best value procurement process required more time up front by his office and the committee but that in his opinion it will be beneficial in the long run. Franchot stated in his view the best value procurement process was very beneficial to the City in this project. McMillan thanked the committee for their hard work on this project and indicated that in her view it was a definite benefit to the city in this situation. Bremer moved, Murphy seconded, to award the Casco Point Reconstruction Project to Geislinger and Sons on the base bid plus Alternates 1A, 2, 3B, 4, 5, 6, 7, 8A, 9, 10B, 11, and 12 for a total amount of $3,544,673.70. VOTE: Ayes 5, Nays 0. Murphy noted the City is going to spend $3.5 million on this project, but that due to Orono’s excellent financial planning and bond rating, the residents will not be assessed for the project. CITY ADMINISTRATOR’S REPORT *7. AMEND 2009 FEE SCHEDULE REGARDING GOLF COURSE FEES – RESOLUTION NO. 5829 Murphy moved, McMillan seconded, to adopt RESOLUTION NO. 5829, a Resolution Amending the 2009 Fee Schedule. VOTE: Ayes 5, Nays 0. Item #02 - CC Agenda - 04/27/09 Approval of Council Minutes 04/27/09 [Page 5 of 8]