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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 9, 2009 7:00 o’clock p.m. _____________________________________________________________________________________ PAGE 6 of 8 (PUBLIC COMMENTS, Continued) Gilbert noted that given the Federal Government’s stimulus bill, Mn/DOT is contemplating pushing up some other projects, which will result in a decrease in funds that would be available to repair the Old Highway 12 corridor and that the letter should be sent in the very near future. McMillan asked if there is any news on the Luce Line bridge. Gilbert stated the contractor has pushed it out for a short period of time due to some concerns with the weather. ZONING ADMINISTRATOR’S REPORT *3. #09-3397 CITY OF ORONO, 75 AND 85 FERNDALE GREEN – REZONING – ORDINANCE NO. 54, THIRD SERIES McMillan moved, Murphy seconded, to adopt ORDINANCE NO. 54, Third Series, an Ordinance Amending the Orono, Minnesota, City Code and Amending the Official Zoning Map by Rezoning Portions of Properties at 75 and 85 Ferndale Green and Outlot A Fairway Hills Addition. VOTE: Ayes 3, Nays 0. MAYOR/COUNCIL REPORT None CITY ENGINEER’S REPORT Kellogg stated the plans and specifications for the Casco Point project are in the bidders’ hands, with a bid date of April 1st. An engineer’s estimate has been completed on the project and the costs are in line with what was laid out in the feasibility report. The sanitary sewer crossing at the end of Ivy Place was removed from the project due to permitting issues. The options to replace that pipe include pipe bursting or directional drilling, and that it should be reviewed further. In addition, the Minnehaha Creek Watershed District is requiring cities to install parallel pipes underneath lakes due to failures, which will add to the costs of any project. Kellogg stated they re-inspect the line, re-televise the line, and figure out the City’s best options. Kellogg noted this is a best value procurement process and that the engineer’s estimate is below what was contained in the report, but that the City may award the bid to someone that is not the lowest bid. Whoever is awarded the bid will need to be formally trained in the best value procurement process. Four people internally have been identified to review and score the bids but that ultimately the City Council will determine what the scope of the project is and who the contractor will be. Kellogg suggested the City Council go through the best value procurement process training, which will take approximately 15 minutes. Kellogg stated it is likely the bids will be brought before the Council on April 13th. Kellogg reported a mandatory pre-bid meeting is scheduled for March 18th at City Hall and that any contractors who do not attend the meeting will not be allowed to bid the project. Item #02 - CC Agenda - 03/23/09 Approval of Counil Minutes 03/09/09 [Page 6 of 8]