11-12-2013 Council Packet - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, October 28, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 12 of 14 11. VIDEOTAPING CITY COUNCIL MEETINGS IN 2014 Loftus noted the City Council approved a direct franchise agreement with Mediacom in August and as part of that withdrew from the LMCC. Mayor McMillan and Council Member Levang have been working with Staff on videotaping solutions for the City Council meetings in 2014. A number of options have been explored and the group has decided the most cost effective way to move forward is for Orono to install their equipment, utilize a web stream service to upload the meetings onto the City’s website and the Mediacom’s channel, and purchase various equipment from AVS to help facilitate that. Loftus indicated at the present time they are looking at a two-camera system to accomplish that but that Staff is still looking at additional services to add besides simply videotaping the meetings. Loftus noted the service will be fairly basic in the beginning and that the bulletin boards and other programming will not be available immediately. Loftus indicated one of the questions for the City Council to consider as part of this service is whether they would like to go to paperless Council packets. One of the services through the web stream company would make that service easier to offer. Loftus stated Staff is looking for approval tonight from the City Council to purchase the equipment. Once the equipment is purchased, preparations will begin to allow the taping to commence in January. Printup asked what the bulletin boards entail. Loftus indicated that would require an additional programming server where the meetings are scheduled to play on the City’s channel. Loftus stated to offer anything more than simply videotaping and showing the meetings, an additional server would need to be purchased. Levang noted those services could be added in the future but at this point the group felt it was important to start by taping the meetings. McMillan stated one of the goals was to videotape the meetings and have it available on the City’s website. The group will work on making the cable channels more elaborate at some point in the future. McMillan stated school board meetings and other community programming could be added. Anderson asked how many channels the City will have. Levang indicated three. McMillan stated the thought behind the two robotic cameras would be to have one focused on the City Council and then have one focused on the screen or the podium. McMillan stated the hope is to minimize the amount of editing and other work that would need to be done. The Granicus software allows the ability down the road to live stream. Anderson asked where the equipment would be located. Item #03 - CC Agenda - *11/12/2013 Approval of Council Minutes 10/28/2013 [Page 12 of 14]