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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, August 12, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 31 of 37 (15. 2013 FORECEMAIN IMPROVEMENT PROJECT – BID AWARD, Continued) Struve stated two of the pits will be dug in undisturbed areas and will not provide a good look at the sub base but that the other pits could provide that information. Levang stated she would like to be provided with information on the costs associated with a mill and overlay versus a reconstruction after the sub base is examined. McMillan asked if acceptance of the bid could be delayed two weeks. Struve indicated the sooner the bid is awarded the better to help the contractor plan his upcoming schedule. Struve stated a preconstruction meeting has not been held yet so he is not sure how long the contractor is anticipating the work will take. Martinez indicated they have 45 days to reply. Struve stated a delay could potentially affect the construction season. McMillan stated she would prefer to delay awarding of the bid to allow the City Council time to review the financials. Levang moved, Printup seconded, to table award of the bid for the 2013 forecemain improvement project to the August 26 City Council meeting. VOTE: Ayes 5, Nays 0 PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT Struve noted the storm debris drop-off site was reopened following the last storm and will remain open from 8 a.m. to 3 p.m. this week. Struve indicated there is no plan at the present time to leave the site open for longer than that. McMillan asked if the trees will be chipped up soon. Struve stated he is still working with contractors and that it will likely be after October 1 due to the emerald ash borer regulations and the necessity to quarantine wood material taken out of Hennepin County. After October 1 it can be chipped to a certain size and then hauled out. McMillan asked whether people can park on the site for access to the trail. Struve indicated parking for the trail is not allowed at this time. Struve reported the project on Willow Drive experienced a minor delay due to a power line that runs between Dickey Road horseshoe at the bottom of the ditch. The contractor is waiting for the power company to lower that line before they do the final ditch restoration. Paving of the road will happen shortly after that. Struve stated he expects in the next week or so that project will be wrapped up. Levang asked if there are any thoughts about keeping the brush pile open. Levang commented there was a lot of traffic to the site on Saturday and Sunday this past weekend. (PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT, Continued) Item #02 - CC Agenda - 08/26/2013 Approval of Council Minutes 08/12/2013 [Page 31 of 37]