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MINUTES OF THE <br />ORONO CITY COUNCIL MEETING <br />Monday, January 9, 2012 <br />7:00 o'clock p.m. <br />_____________________________________________________________________________________ <br /> <br /> Page 6 of 7 <br /> <br />CITY ADMINISTRATOR'S REPORT <br /> <br />*7. UTILITY AGREEMENTS - CREEKSIDE AND GLENDALE COVE <br /> <br />Bremer moved, Franchot seconded, to approve the Creekside and Glendale Cove Sanitary Sewer <br />and Water Service Agreements with the City of Long Lake. VOTE: Ayes 5, Nays 0. <br /> <br />8. ENGINEERING SERVICES AGREEMENT <br /> <br />Loftus stated the City received nine applications for the consulting engineer position and that the Council <br />interviewed four firms. The City Council selected Bolton & Menk and then directed Staff to prepare an <br />agreement for their consideration. The agreement has been reviewed by attorneys on both sides. Loftus <br />noted the staff memo included a comment about transitioning between Bonestroo and Bolton & Menk. <br />There is a staff meeting tomorrow to discuss some of the technical issues associated with that transition. <br />There are currently two projects that have been recently approved by the Council - the Old Crystal Bay <br />Road overlay and the Wayzata Boulevard sanitary sewer. It is Staff's opinion that it would make sense to <br />have Bonestroo continue working on those projects through the bidding process and then have Bolton & <br />Menk take over on the construction management portion of the project. <br /> <br />Printup asked what the status is of the Stubbs Bay Ravine and Ivy Place projects. <br /> <br />Gaffron noted bids were just opened on the Stubbs Bay Ravine project and will be before the City <br />Council at their next meeting. The Carmen’s Bay project and the Stubbs Bay Ravine project should be <br />completed this year and it is Staff's feeling that it would be difficult to switch at this point. Bonestroo has <br />been working on the projects for over a year and both projects include grant funding. <br /> <br />Bremer asked if there was any reason to start the to-be-hired Public Works Director/City Engineer prior to <br />entering into the engineering services agreement. Council was comfortable with moving forward on the <br />engineering services agreement. <br /> <br />Bremer noted in Section 3, Page 4, Subparagraph 7, the agreement talks about city approved travel and <br />subsistence and asked if that relates to their travel to and from different projects around the City. <br /> <br />Mattick stated that was part of Bolton & Menk’s proposal and that it would cover that type of travel. <br />Mattick noted they did not negotiate any new financial terms into the contract that were not already <br />contemplated in the RFP. <br /> <br />Printup moved, Rahn seconded, to approve the agreement for city engineering services between <br />Bolton & Menk and the City of Orono, and declaring all new projects and work eligible for transfer <br />will go to Bolton & Menk. VOTE: Ayes 5, Nays 0. <br /> <br />*9. ANNUAL APPOINTMENTS - RESOLUTION NO. 6108 <br /> <br />Bremer moved, Franchot seconded, to adopt RESOLUTION NO. 6108, a Resolution Designating <br />Selected Appointments for the year 2012. VOTE: Ayes 5, Nays 0. <br /> <br /> <br /> <br /> <br />Item #03 - CC Agenda - 01/23/2012 <br />Approval of Council Minutes 01/09/2012 <br />[Page 6 of 7]