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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 25, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 10 (4. #13-3589 BAUER DESIGN BUILD, INC., ON BEHALF OF PINE CORNER PROPERTIES (AKA JEM) – 450 OLD CRYSTAL BAY ROAD NORTH – SITE PLAN APPROVAL, Continued) The applicant has provided a landscape plans which meet the Code requirements. One of the conditions in the conditional use permit was requesting ten additional trees. The applicant has provided 66 trees and a statement as to the appropriateness of the additional trees. Curtis illustrated the parking area that is being deferred and noted that no trees will be planted in that area. At its January 2013, meeting, the Planning Commission voted 4 to 0 to recommend approval of the site plan, the conditional use permit for parking deferment and the variances. The Planning Commission also recommended that the off-site parking deferment be formalized by way of an easement or another appropriate mechanism. The Planning Commission further recommended the currently unneeded spaces remain green space until such time they become necessary. The applicant has provided a statement regarding their parking needs for both of the properties. Based on the number of employees per shift, they have 47 excess stalls on the 550 Old Crystal Bay Road property to accommodate any potential overflow needs of the 450 Old Crystal Bay Road lot during the day shift. They have identified a maximum need of 31 stalls for staff, plus one or two for visitors at the 450 Old Crystal Bay Road property. They are providing 39 constructed stalls at this site. Staff is currently working with the applicant to establish appropriate documentation formalizing their plan to address the potential future parking needs. Planning Staff recommends approval of the application which includes an industrial site plan, conditional use permit, and variances. McMillan asked what additional work needs to be done on the parking. Curtis indicated Staff needs to work on a suitable formalization of a parking agreement and the City Attorney is currently working with JEM’s attorney on that agreement. McMillan asked if it is necessary since JEM owns both properties. Curtis stated the City Attorney did recommend the parking agreement be formalized in some way in the event one of the properties is sold at some point in the future. McMillan commented she likes the idea of the parking deferment and keeping the area green space. Levang asked if the corner labeled F will be a flower garden. Curtis stated it appears to be a landscaped bed. Miller indicated it will consist of shrubbery type plants. McMillan asked if that landscape bed is needed or required. Curtis stated it was not required and was suggested by the applicant. Item #03 - CC Agenda - 04/08/2013 Approval of Council Minutes 03/25/2013 [Page 4 of 10]