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MINUTES OF THE <br />ORONO CITY COUNCIL MEETING <br />Monday, January 14, 2013 <br />7:00 o’clock p.m. <br />_____________________________________________________________________________________ <br />  <br />  Page 14 of 16   <br />   <br />(CITY ADMINISTRATOR’S REPORT, Continued) <br /> <br />Levang indicated she would like to undergo the process of re-evaluating the front office positions and <br />postpone any interviews until that review is completed. <br /> <br />Mattick stated he would encourage the City Council to think about the timeline and how those duties will <br />be handled in the interim. The city clerk position is not a position that is easily absorbed since there are a <br />large number of duties and a number of specific statutory duties that need to be performed. Mattick <br />recommended the Council make a decision on the interview process at this time. <br /> <br />Loftus noted the interview process is also time-consuming and that in her opinion a dual track process <br />would serve the City better. <br /> <br />McMillan stated at some point a determination needs to be made and that the process is already in the <br />works. McMillan stated if the Council wants to take another look at the process, then the current process <br />would need to be halted. <br /> <br />Bremer stated the two options are to do them concurrently or one after the other and that it is her hope <br />they do them concurrently. Bremer stated it does not sound like the Council is in favor of the third <br />option, which is to go forward as is. The City has an obligation to hire a city clerk. The city clerk <br />position is not set in stone simply because the job description says what it does and that the City has the <br />option to change the job description somewhat during the hiring process. Bremer stated she would like to <br />go forward with a concurrent process. <br /> <br />Printup asked when the application deadline is. <br /> <br />Bremer indicated it is January 25. <br /> <br />Levang asked how soon the interviews would be scheduled. <br /> <br />Loftus indicated they typically would be held within two weeks of the deadline. Loftus stated she has a <br />concern with pulling the posting and not following through with the process. Loftus indicated she cannot <br />envision not having a city clerk at some point in the future. <br /> <br />Levang asked how it is going at the present time for Staff. <br /> <br />Loftus indicated they had a meeting with Lin, Mike, Barb, Monica, and Rachel. At that time Staff went <br />through a five-page single spaced list of Lin Vee’s duties and doled the duties out to various staff <br />members. Loftus stated everyone has had to help out and that it was staff’s understanding, it would only <br />be for the short term. If it goes for a longer period, it would be a tougher on Staff. <br /> <br />Printup stated before anyone is hired, he would suggest perhaps taking a look at the overall organization <br />and that he is asking the City do that review before hiring a new city clerk. <br /> <br />McMillan suggested looking at this at the January work session. <br /> <br />It was the consensus of the City Council to keep the current posting and to discuss this item further at the <br />next City Council work session on January 28 at 5:00 p.m. <br />Item #02 - CC Agenda - 01/28/2013 <br />Approval of Council Minutes 01/14/2013 <br />[Page 14 of 16]