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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 10, 2012 6:30 o’clock p.m. _____________________________________________________________________________________ Page 10 of 15 18. CAPITAL IMPROVEMENT PLAN (CIP) Struve stated before the Council tonight is the final version of the City’s Capital Improvement Plan. Struve indicated he has been working with Bolton & Menk on the CIP and that typically the CIP is revised on a yearly basis to plan for long-term major expenditures in many of the different departments. The CIP was presented to the City Council at two different work sessions and many of the concerns and ideas raised by the City Council have been incorporated. Struve stated in his view this is a good document moving forward and that he would ask that the City Council approve the CIP. Printup stated in his view the CIP is a good step forward. As it relates to the MSA street plan, Printup indicated he was surprised to see that Old Crystal Bay Road was included on the list since it has just been improved this year. Printup suggested that Old Crystal Bay Road be removed from the list and insert the MSA portion of Fox Street. Printup indicated he would like to see some of the other roads called out on the list, such as Fox Street and Stubbs Bay Road. Struve noted the condition of the road will dictate when it should be on the list. Old Crystal Bay Road is currently listed for 2017 and the work that was done this last spring is approximately a three to five year fix. Struve reiterated that the condition of the road will dictate when work needs to be done and that the CIP will be revisited yearly. Based on the condition of the road, it may or may not need to be improved. Struve indicated he can change it in the document but that he would recommend leaving it for this year and then re-evaluate it next fall. Rahn indicated he is in agreement with Council Member Printup and that it is surprising to see roads contained in the CIP that have just been improved. Rahn noted Orono has streets that have not been redone for over ten years and that those streets are not listed in the CIP. Rahn indicated he would like to know that those streets are included in there. Rahn acknowledged the City can change the CIP as they go forward, but that he does not want to start with roads that have just been worked on. McMillan expressed a concern that they have $6.8 million worth of projects in the year 2017, which is the highest out of the five years. Struve stated the year that is the most accurate in the CIP will be for 2013. Struve indicated he is pretty confident with what has been shown for major expenses that should take place. By approving the CIP, the City Council is not authorizing any expenditure for 2013 or any year thereafter and it is simply a planning document. Struve noted the number for 2017 may change depending on the condition of the roads but that 2013 is the most accurate at this time. Bremer commented the residents of the City should have an opportunity to provide input into the CIP and that there needs to be a better mechanism in place to allow for residents to discuss potential road improvements. Bremer stated the City should identify some other really important roads that do not necessarily service public facilities but serve a number of residents. Bremer stated the Council should devise a system that allows the residents and the City Council to become more knowledgeable about the process that is gone through in selecting the various roads. Rahn stated in his view the roads that are heavily traveled should not always weigh more than some of the residential streets and that it should be more driven by the condition of the infrastructure underneath the road. Item #02 - CC Agenda - 01/14/2013 Approval of Council Minutes 12/10/2012 [Page 10 of 15]