02-23-2015 Council Work Session Packet

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� � MEMORANDUM TO: CITY COUNCIL FROM: ADAM T. EDWARDS, PE �/ SUBJECT: WATERTOWN ROAD RECONSTRUCTION—SHARED WITH LONG LAKE DATE: FEBRUARY 23, 2014 List of Exhibits A- Watertown Road Engineer Estimate, WSB January 20, 2015 B- Watertown Road Map 1. Purpose. The purpose of this memorandum is get initial guidance for Staff to coordinate with Long Lake City Staff to develop a joint powers agreement for reconstructing Watertown Road between Willow and Brown Roads. 2. Background. Watertown Road is a Collector road for the City of Orono. From Willow Road to Brown Road responsibility for its care is shared with the City of Long Lake due to the alignment of the cities' boundaries. Orono owns 29.5%of the road surface by square footage along this stretch of road with Long Lake owning the remainder. Long Lake is proposing to rebuild this section of the road in 20]6 and is looking to partner with Orono to do so. Long lake is considering a complete rebuild of the road because they may replace all of the utilities that currently run under this section of Watertown Road. Orono does not have any utilities under this section of Watertown road. If agreed, Long Lake would lead and manage the project with Orono contributing financially. 3. Cost. The total estimated cost to rebuild this section of Watertown Road is $],487,462 (See Exhibit A). The cost includes the roadway reconstruction, storm water improvements and storm water management associated with the project. The costs also include 15%contingency and 28% indirect costs(which includes engineering fees and construction oversight fees). There are several courses of action Orono can use to calculate its contribution. Orono will be using a reclamation process on the rest of Watertown road, so it would be reasonable to assume the City would do the same on this section and therefore could use this as a basis for cost share calculations. The table below shows a comparison of costs between reconstruction and reclamation. Item ReconstractQon Reclamatioa Costs Costs Road Surface Im rovements $196,055 $105,700 Storm Sewer Im rovement $48,928 $20,100 Storm Water Mana ement $7,996 $7,996 TOTAL $252,979 $133,796 4. Funding. The project could be budgeted for 2016 with the road surface improvements coming from the pavement management fund (if funded) and the storm water work coming from the Storm Water fund. 5. Timing. The Long Lake Engineer proposed the following schedule. Since Long Lake is looking at using the 429 Assessment process they need to begin the process this spring in order to start construction in 2016.