02-23-2015 Council Work Session Packet

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� � MEMORANDUM TO: CITY COUNCIL � FROM: ADAM T. EDWARDS, PE SUBJECT: BALDUR PARK ROAD RECONSTRUCTION DATE: FEBRUARY 23, 2014 List of Exhibits A- Baldur Park Engineer Estimate, Bolton & Menk, Inc. January 20, 2015 B- Baldur Park Map C- Petition from Baldur Park Residents,July 2014. D- Emails from Residents, February 2015. 1. Purpose. The purpose of this memorandum is get initial guidance from the City Council on a way forward for reconstructing Baldur Park Road. 2. Background. Baldur Park Road is 1000 ft long bituminous low volume residential road(Exhibit B). In 2014 it received pavement condition rating of 46 out of 100. Roads with PCIs in this range require reconstruction. In 2014 Baldur Park Road experienced sustained flooding further deteriorating its condition. In 2014 the residents of Baldur Park Road petitioned the City to have their road rebuilt (Exhibit C). In 2014 the City submitted for and received funding from FEMA to restore the section of road impacted by the flooding. 3. Cost. The total estimated cost to rebuild Baldur Park Road is $233,917. See Exhibit A. 4. Funding. The project could be funded with a combination of the FEMA funds provided and utilize remaining 2014 General Fund Balance. Fundin Source Amount FEMA $ 59,223 General Fund Balance $ 174,694 TOTAL $223,917 6. Timing. The funds provided by FEMA are required to be used within 18 months of their approval. The upcoming 2015 construction season is the best opportunity to use the FEMA funds within the designated window. Pro osed timeline: When What En ineer Services Pro osal to Council March 20l 5 Desi n-Bid Phase March—Ma 2015 Contract Award Ma 2015 Construction Com lete October 2015 STAFF IS REQUESTING: Discussion and Direction on a way forward for reconstructing Baldur Park Road in 2015.