03-09-2015 Council Packet - Laserfiche WebLink

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, MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,February 23,2015 7:00 o'clock p.m. *6. GOLF COURSE SEASONAL EMPLOYEES Printup moved,Walsh seconded,to approve the hiring of the seasonal employees as listed in Staff's memorandum dated February 23,2015. VOTE: Ayes 5,Nays 0. 7. APPROVE REIiABILITATION OF LIFT STATION 8 AND LIFT STATION 15 Edwards stated the City's Capital Improvement Plan(CIP)has called for rehabilitation of two lift stations a year. The City currently has 471ift stations in the system now,which means that each lift station will be rehabilitated approximately every 20 years. Edwards noted simply because it is included in the CIP does not mean they are automatically rehabilitated and that the Public Works Department periodically moves things around depending on their condition. Edwards stated based on their review of the City's lift stations,these two lift stations were felt to require some rehabilitation and that he would recommend accepting the bid from Quality Flow. Walsh noted he e-mailed the Public Works Director on this item to obtain additional information on the warranty. Wa1sh stated the City would get a 5-year warranty,which is not bad. Walsh stated the other questions he had related to how the City went out getting the bids,etc. Walsh stated he would encourage the Public Works Department to go out and see if they can expand the number of bids to four or five in the future,with some of those bids being from outside the metro area. Walsh moved,Cornick seconded,to accept the quote in the amount of$78,550.00 from Quality Flow Systems,Inc.,to upgrade Lift Station 8 and Lift Station 15. VOTE: Ayes 5,Nays 0. 8. BID AWARD FOR 2015 STREET MAINTENANCE MATERIALS Edwards stated the idea behind this annual process is that the City receives bids for bulk street maintenance materials that are used routinely by the Public Works Department. Edwards stated this process works very well for those supplies the Public Works Department uses, such as asphalt and aggregate. Walsh stated he did e-mail the Public Works Director on this item since the documents submitted by Staff did not include the actual specs for the materials. Walsh noted on a couple of the items there was only one bidder and that he does not want to be setting the City up so that they are the only approved vendor. Walsh stated to his understanding the City is not doing any reclamation work and that he did not understand why the City was getting this bid. Edwards stated the bid does not commit the City to any large projects and that he does not know why the City goes through this process for some of these items other than the fact that they have always done this. Walsh stated he just wanted to make sure the City was not committing to something. Printup asked whether the Public Works Director would like to review how this is done in the future. Page 11 of 18