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, COU�CIL MtET1NG t FE� 2 3 2015 REQUEST FOR COUNCIL ACTION CITY OF ORONO DATE: February 17, 2015 ITEM NO.: 7 Department Approval: Administrator Reviewed: Agenda Section: Name Scott Oberaigner Public Works Director/ Title Public Works Supervisor ' City Engineer's Report Item Description: Approve Rehabilitation of ' Station 8 (2662 West Lafayette Rd) and Lift Station 15 (1377 Vine Pl) List of Exhibits A- Quote from Quality Flow Systems Inc B- Quote from RDM C- Quote from EP l. Purpose. The purpose of this action item is to gain Council approval to accept the quote for improvements to lift stations 8 and ]5. 2. Background. Public Works has a maintenance plan for the 461ift/grinder stations that are part of the sewer system. As part of the plan, each station is inspected annually to identify routine maintenance needs. In addition to routine maintenance, the plan also includes the upgrade of two lift stations per year. A lift station upgrade involves replacing discharge piping, pumps, control panel and all electrical that operates . the lift station. The lift stations that are upgraded are selected based on a number of factors: age, maintenance records, issues discovered during the annual inspection and the risks associated with the failure of the lift station. Lift Station 8 (2662 West Lafayette Rd)was reconstructed in 1990 and Lift Station 15 (1377 Vine Pl)was constructed in 1970 and both lift stations surpassed their life expectancy. Maintenance costs are increasing due to their age and the outdated technology of the controls and pumps. 3. Quotes. We solicited three yuotations for Lift Station 8 and Lift Station 15 upgrades; listed below: Gom an LS�#8�te�ab LS#15�tehab � •�o�al� Quali Flow $35,450 $43,100 $78,550 RDM $35,950 $45,600 $81,550 EP $52,200 $58,100 $110,300 l. Did not include electrical costs. A separate electrical contract would cost another 5,200. 4. Funding. These projects are planned for on the CIP and funded from the Sanitary Sewer Fund. 5. Recommendation. We recommend acceptance of the quote from Quality Flow Systems Inc. Quality Flow Systems Inc to provide a new control panel,two new pumps, discharge piping and all electrical work for LS 8 in the amount of$35,450 and $43,100 for Lift Station 15 for a combined total of$78,550.00. Quality flow systems has done similar work for the city in the past with positive results. COUNCIL ACTION REQUESTED Motion to accept the quote in the amount of$78,550.00 from Quality Flow Systems Inc to upgrade LS 8 and LS 15.