01-15-2015 Council Packet - Laserfiche WebLink

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� COUNCIL MEETINC � JAN 12 2015 REQUEST FOR COUNCIL ACTION �►n'OF ORONO DATE: January 12, 2015 � ITEM NO: ,� Department Approvaly•�' Administrator Reviewed: Agenda Section: Name Adam Edwazds /�F-� Public Works Director/ Title Public Works Directar/City Engineer City Engineer's Report Item Description: Water Treatment System Ixnpro ents List of Exhibits A- Bolton&Menk, Inc.Bid Evaluation Letter B- Bolton&Menk, Inc. Constnzction Oversight Proposal 1. Purpose. The purpose of this action item is to gain council approval for award of the Water Treatment System Improvements. 2. Background. On May 13, 2013,the Council authorized Bolton and Menk to perform a comprehensive review and plan for our municipal water system. Bolton Menk provided the review and a plan in February 2014. Part of the plan recommended upgrades and improvements to the City's drinking water treatment facilities. Work includes updating the chemical feed system to meet MN Department of Health requirements as well as replacing roofmg, replacing doors,paining,new electrical and HVAC improvements,On December 18"', 2014 the city received and opened bids for the Treatment System Improvements. Four bids were received. The low bid was from Municipal Builders, Inc. of Andover, MN. 3. Cost. The low bid is for$625,000. The initial Engineer's estimate was $450,000. The significant difference between the estixnate and the low bid area are the result of an increased scope of work and increased construction costs in the industry since the estimate was first prepared a year ago. The increased scope of work includes improved chemical metering equipment, submersible well transducers (see Exhibit A for details) In addition to the Construction cost,Bolton and Menk provided an estimate for construction oversight of not to exceed 40,800. This is below the normal engineering oversight costs of 20%of construction(see Exhibit B) Who Work Cost Status Bolton&Menk,Inc Desi and Bid En ineering $42,160 A roved April, 28 2014 Munici al Builders, Inc Water Treatment Ixn rovements $625,000 Pendin Award Bolton&Menk,Inc Construction Oversi ht $40,800 Pending Approval TOTAL $707,960 4. Funding. The project will be funded using the bond that was issued in June 2014. The bond amount is $1,275,002. $389,500 has been spent on the North Water Tower Rehabilitation and Painting Project. The remaining Bond funds are planned to be used to partially fund the construction of a 2°a North System Well which is estimated at$350,000. The remaining funding for the well will come from the water fund. 5. Timing. Construction will begin upon award of the contract with completion expected by end of Spring 2015. COUNCIL ACTION REQUESTED: Move to award the contract to Municipal Builders, Inc in the amount of$650,000 and approve the construction phase services to Bolton and Menk in the not-to-exceed amount of$40,800.