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REQUEST FOR COUNCIL ACTION <br /> <br />DATE: August 8, 2016 <br />ITEM NO: 8 <br /> <br />Department Approval: Administrator Reviewed: Agenda Section: <br />Name Adam T. Edwards, P.E. JML Public Works Director/ <br />Title Public Works Director City Engineer’s Report <br /> <br />Item Description: 2016 Sanitary Sewer Rehabilitation Project Award <br />List of Exhibits <br />A- Project Area Map <br />B- Bid Tabulation Sheet <br />C- Construction Management Proposal, Bolton and Menk <br /> <br />1. Purpose. The purpose of this action item is to award the 2016 Sanitary Sewer Project. <br /> <br />2. Background. Metropolitan Council Environmental Services (MCES) provides sanitary sewer <br />treatment for the majority of communities (including Orono) in the metropolitan area. Since 2005, MCES <br />has identified Orono as one of the communities who contribute excessive Inflow and Infiltration (I & I) to <br />MCES’s system and assessed a surcharge fee ($121,827 for 2016) against the city. This charge can be <br />offset by any I & I improvement projects the city undertakes. The City has been executing a sanitary <br />sewer rehabilitation project annually to reduce I & I. Council approved the project and Bolton & Menk’s <br />project engineering fees in December 2015. Bids were opened on August 2nd, 2016. <br /> <br />3. Project Scope. The sanitary sewer rehabilitation project will consist of Cured in Place Pipe (CIPP) <br />lining approximately 6091 feet of aged sanitary sewer pipe and sealing 31 manholes (Exhibit A). <br /> <br />3. Cost. The lowest acceptable bid was for $215,177.90 from Insituform. (Exhibit B) <br /> <br />Who Work Cost Remarks <br />Bolton &Menk Engineering and Design NTE $ 7900.00 Previously Approved <br />Insituform CIPP and Manhole Lining $ 215,177.90 <br />Bolton &Menk Construction Management NTE $ 17,900.00 <br />TOTAL $ 240,977.90 <br /> <br />4. Funding. This project will be funded through the Sanitary Sewer Enterprise Fund. <br />Fund Project Total CIP Amount Estimated Fund <br />Balance EOY 2016 <br />Sanitary Sewer Enterprise Fund $240,977.90 $257,500.00 $1,777,524 <br /> <br />5. Timing. Project is to be completed by the end of year 2016. <br /> <br />COUNCIL ACTION REQUESTED: <br />Consider a motion to award the sanitary sewer improvements contract to Insituform for $215,177.90 and <br />approve the Bolton & Menk Construction Management Proposal for a fee not to exceed $17,900.00.