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4 <br /> <br />pavement maintenance projects have been deferred. Although not budgeted or planned for the <br />city has done some maintenance works with previous year’s budget surpluses (averaging $380,000 <br />annually over the last 10 years). <br />Currently the city does not have a sustainable budget. Council’s options for funding sources are to <br />change the levy, assessments, franchise fees, or reallocating resources from other city <br />activities. The 2008 Casco Point Road was repaired using bonds which will be expiring in <br />2023. Looking at the historical records it appears that a decision was made to use the Cities <br />preventative maintenance funds to pay back the bonds on this project. This has left the city without <br />a reliable budget for road maintenance. <br />Mayor McMillan said Council could look to add levy funds that result from increase property values <br />but did not want to increase the tax rate. <br />Edwards would like direction from Council to move forward because the longer road maintenance is <br />deferred the more expensive to repair. Currently maintenance workers are trying to play catch up <br />with limited funds and staff, with some roads beyond patching. <br />Walsh wants a list of the street reconstruction projects under consideration reviewed. <br />Edwards reviewed the top priority roads, 2016 road maintenance, and current improvement activity <br />in progress. A feasibility study for Fox Street improvements is slated for this summer with projects <br />possible in 2017-2019. Council Members are in agreement that Fox Street needs to be repaired as <br />soon as possible. Fox road complaints are for the length but the worst sections are on the west <br />end. Total street costs are from the Pavement Management Study. A feasibility study will provide <br />more detail to refine the numbers. With the recent road bids coming in low there should be <br />sufficient funds in the MSA account to rebuild the MSA section of Fox in 2017. If a sufficient <br />funding source can be identified it would be wise to also rebuild the western most (city funded) <br />section as well in 2017. <br />In addition to rebuilding our worst roads the city needs to invest in preventative maintenance <br />activities such as mill and overlays and seal coating. Hunter, Tamarack and Casco Circle were all <br />proposed for mill and overlays in 2016 but differed. With the surpluses from 2015 they could be <br />reconsidered. Hunter Roads condition is in decent shape underneath but the top coat is <br />disintegrating. Tamarack is in nearly the same condition. <br />Northern Avenue is at the top of the list but due to the building project in that area repair would be <br />best to wait. There may be a cost savings to group roads together which would better serve <br />residents by limiting disruption. <br />Walsh wants to get the bad roads completed. He would like Hunter and Tamarack set for mill and <br />overlay this year and hold any excess funds for Fox Street. <br />Mayor McMillan is interested in adding more funds to the levy but keeping the tax rate at 17%. <br />Item #03 - CC Agenda - 05/23/2016 <br />Approval of Council Work Session Minutes 04-25-16 <br />[Page 4 of 5]