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MINUTES OF THE <br />ORONO CITY COUNCIL MEETING <br />Monday, February 23, 2015 <br />7:00 o’clock p.m. <br />_____________________________________________________________________________________ <br />  <br />Page 11 of 19  <br />  <br />*6. GOLF COURSE SEASONAL EMPLOYEES <br /> <br />Printup moved, Walsh seconded, to approve the hiring of the seasonal employees as listed in Staff’s <br />memorandum dated February 23, 2015. VOTE: Ayes 5, Nays 0. <br /> <br />7. APPROVE REHABILITATION OF LIFT STATION 8 AND LIFT STATION 15 <br /> <br />Edwards stated the City’s Capital Improvement Plan (CIP) has called for rehabilitation of two lift stations <br />a year. The City currently has 47 lift stations in the system now, which means that each lift station will be <br />rehabilitated approximately every 20 years. Edwards noted simply because it is included in the CIP does <br />not mean they are automatically rehabilitated and that the Public Works Department periodically moves <br />things around depending on their condition. <br /> <br />Edwards stated based on their review of the City’s lift stations, these two lift stations were felt to require <br />some rehabilitation and that he would recommend accepting the bid from Quality Flow. <br /> <br />Walsh noted he e-mailed the Public Works Director on this item to obtain additional information on the <br />warranty. Walsh stated the City would get a 5-year warranty, which is not bad. Walsh stated the other <br />questions he had related to how the City went out getting the bids, etc. Walsh stated he would encourage <br />the Public Works Department to go out and see if they can expand the number of bids to four or five in <br />the future, with some of those bids being from outside the metro area. <br /> <br />Walsh moved, Cornick seconded, to accept the quote in the amount of $78,550.00 from Quality <br />Flow Systems, Inc., to upgrade Lift Station 8 and Lift Station 15. VOTE: Ayes 5, Nays 0. <br /> <br />8. BID AWARD FOR 2015 STREET MAINTENANCE MATERIALS <br /> <br />Edwards stated the idea behind this annual process is that the City receives bids for bulk street <br />maintenance materials that are used routinely by the Public Works Department. Edwards stated this <br />process works very well for those supplies the Public Works Department uses, such as asphalt and <br />aggregate. <br /> <br />Walsh stated he did e-mail the Public Works Director on this item since the documents submitted by Staff <br />did not include the actual specs for the materials. Walsh noted on a couple of the items there was only <br />one bidder and that he does not want to be setting the City up so that they are the only approved vendor. <br />Walsh stated to his understanding the City is not doing any reclamation work and that he did not <br />understand why the City was getting this bid. <br /> <br />Edwards stated the bid does not commit the City to any large projects and that he does not know why the <br />City goes through this process for some of these items other than the fact that they have always done this. <br /> <br />Walsh stated he just wanted to make sure the City was not committing to something. <br /> <br />Printup asked whether the Public Works Director would like to review how this is done in the future.