12-08-2014 Council Minutes - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, December 8, 2014 6:30 o’clock p.m. _____________________________________________________________________________________ Page 25 of 26 (CITY ADMINISTRTOR’S REPORT, Continued) Loftus stated she would like to run through some of the FEMA numbers associated with the flooding experienced this past summer. Loftus noted the City did receive funds from FEMA for the work that was performed in the amount of $28,000. The funds covered just the emergency work performed by the City during the 100-year flood event. Loftus noted Baldur Park Road experienced significant flooding and a sand berm was installed. Loftus stated a significant amount of time and effort was spent by City Staff on controlling the flooding. Loftus stated FEMA has what is called a force account, which is the City’s equipment rate along with Staff’s hourly rate. FEMA takes that dollar amount and then reviews the City’s time sheets to determine how much time was spent on those efforts. FEMA then calculated that the City incurred approximately $28,000 in costs. Loftus noted the City did not actually incur much overtime in dealing with the flooding. Loftus stated the City also had contract work done to handle the flooding and that Bolton & Menk spent quite a bit of time working as well. Loftus indicated approximately $18,000 of those funds were placed into the City’s equipment overlay fund, which was approved earlier tonight. At Council’s direction, Staff looked at acquiring a high- volume pump since the local rental agencies were out of pumps. Loftus indicated the City spent $3,900 on a high-volume pump. Loftus stated Phase 2 of the FEMA reimbursement process included reimbursement for damage to culverts and roadways during the flooding. Loftus stated the City received notice that they would be eligible to receive reimbursement in the amount of $115,000. Staff compiled eight different sites for possible reimbursement and five sites were improved, including Starkey Road, Casco Point Road, Crestview Road, Baldur Park Road, and Stubbs Bay Road. Loftus stated reimbursable repairs to Starkey Road amounted to approximately $21,000. Casco Point’s reimbursable costs will be determined once bids are received in the spring to repair the damaged pavement, and once the work is actually done, it will be submitted for reimbursement. Loftus stated Crestview Road had a culvert that was destroyed, which has essentially been repaired except for a final patch that will be completed in the spring. Stubbs Bay Road also had a failed culvert, which was approved for repair by the Council in August, and the City will be reimbursed $12,000 for that work. Loftus stated the City could be reimbursed $59,000 for repairs to Baldur Park Road. Loftus noted the City also received a petition from the residents to improve Baldur Park Road following the flooding. Loftus indicated the portion in yellow on the map is the part that sustained the most damage and qualifies for reimbursement. Loftus stated if the City were to do a complete reconstruction with full flood mitigation, the project would be over $200,000. Loftus indicated the $59,000 received from FEMA would only cover about 27 percent of the project costs. Loftus stated the City Council will receive from Staff a couple of different options that will be presented in January or February. Loftus noted there is an 18-month requirement from the declaration date so the project would need to be completed in 2015. Loftus stated she would also like to thank Staff for all the hard work they did in dealing with the flooding and that it was a really successful group effort.