11-10-2014 Council Minutes - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING November 10, 2014 7:00 o’clock p.m. _____________________________________________________________________________________ Page 27 of 31 (PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT, Continued) Printup stated the question is whether the Council wants to maintain it year-round. Printup asked if the Council is interested in approving Staff’s memorandum as written or discuss it in a work session. City Administrator Loftus stated they could discuss it on November 24 at the Council work session. Printup moved, Levang seconded, to table action on the Winter Maintenance of Trails. VOTE: Ayes 4, nays 0. *14. NAVARRE SIDEWALK GRANT COOPERATIVE AGREEMENT Bremer moved, Printup seconded, to approve the Cooperative Agreement and to authorize Mayor McMillan to sign the agreement for return to Hennepin County. VOTE: Ayes 4, Nays 0. 15. CASCO POINT ROAD REPAIR Edwards stated this proposal is part of a series of projects that were necessitated by the summer flooding and were submitted to FEMA for emergency management funding to repair. The projects have received preliminary approval from FEMA and a number of the projects have already been completed. Of the group of projects that have not been completed, one is Casco Point Road and Baldur Park Road, which will go before the City Council at some point in the future. Edwards stated approximately a 110-foot portion of Casco Point Road was undermined by the summer rains and failed. While the road is still drivable, it needs to be repaired. The estimated cost for mill and overlay was $9,950, which FEMA endorsed. Edwards stated he is bringing the action before Council at this point so it will be ready for spring. Edwards noted the FEMA funding allows the City 18 months to complete the project and that he would like to get it done next spring. Dennis Walsh, 1354 Rest Point Road, stated Orono is a larger buyer of road services and that it would be a good time to say, even if FEMA is going to potentially pay for it, that this project is overpriced by a lot. Walsh stated vendors come and go, but that this is an opportunity for the City to approach the different vendors to see if they can obtain better pricing. Walsh stated he would not award the project at this price and that he would approach the vendors to see if better pricing could be obtained given the amount of roads the City has. Edwards stated the intent is not to go with this particular vendor and that the estimate from the vendor was obtained to seek funding from FEMA. Edwards stated in this type of situation a vendor tends to put the highest price on it and that he would very much like to go out for bids in order to obtain the best price. Levang moved, Printup seconded, to approve the Casco Point Road project at a cost of $9,950, with authorization to commence work in the spring of 2015 as soon as conditions permit. VOTE: Ayes 4, Nays 0.