01-12-2015 Council Minutes - Laserfiche WebLink

Home Browse Search

MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 12, 2015 7:00 o'clock p.m. (5. WATER TREATMENT SYSTEM IMPROVEMENT continued) Peterson stated there was a contracting firm that did not bid on the project even though they are one of the top bidders. Peterson indicated he did call them up and they said they are too busy right now and will not be submitting a bid. Walsh stated he would like the City to develop and maintain a list of contractors, the cities the worked in, and their performance. Walsh stated he would prefer the City to actively advertise projects to potential contractors rather than just putting the project out there and waiting to see who bids on it. Walsh stated a lot of times the engineer will know who is busy and who is not. Staff needs to work getting the word out as hard as they can because the City only has limited funds. Martini stated they attempt to be smart as it relates to the time the bid process is started to make sure they are optimizing the best deal. Martini stated for all the work they do, they generally are monitoring those lists so they can be following up and see if there is somebody who might be interested in the project. Walsh stated under No. 3 in Staff's report, he noticed the sentence that says "This is below the normal engineering oversight costs of 20 percent of construction." Walsh stated in his view that is a very high number and that he is not sure where that comes from. Edwards stated he looked at what the rule of thumb is for oversight construction fees and that they are typically under 20 percent. Martini stated that is not how the proposal was put together and that they generally attempt to look at the work that is anticipated, figure out staff time involved, and compute it that way. Martini stated at times they sometimes will do that math and compare the projected engineering fees to the costs to get a feel for how this project compares to others. Edwards stated the engineer's proposals are basically an hourly based proposal and that he threw that in there simply as a check, because if it is over 20 percent, it would be a red flag. Levang moved, Printup seconded, to award the contract to Municipal Builders, Inc., in the amount of $625,000 and approve the construction phase services to Bolton & Menk in the not -to -exceed amount of $40,800. VOTE: Ayes 4, Nays 0. 6. 2015 GOLF COURSE FEE SCHEDULE McMillan stated she is glad to see that 2014 was a good year for the golf course Walsh stated the revenues look good for last year, and given the loss of some of the other local golf courses, it looks good for 2015. McMillan stated the only change she would like to make to the 2015 fee schedule is to eliminate or reduce the junior fees. McMillan stated in her view the fee schedule is a very good solution to some of the problems the golf course has faced in the past. McMillan suggested the junior fee for 18 and under be reduced from $12 to $10, the junior season pass be reduced to $260, and that children under 12 could play Page 12 of 19