05-13-2013 Council Minutes - Laserfiche WebLink

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• MINUTES OF THE ORONO CITY COUNCIL MEETING , Monday,May 13,2013 7:00 o'clock p.m. (9. NAVARRE UPDATE, Continued) Struve stated if the Council approves moving forward with the new options,they will be presented at the June 10`h Navarre Community Update meeting along with a survey. Staff is still making some revisions to the survey but some variation of what is included in Council's packet will be presented to the residents. Struve indicated you typically allow around 30 days for residential comment. The survey will be placed on the City's website and the residents can either submit their comments via the website or mail in their comments as well. Struve noted all options shown can be fitted with LED lights. Staff has conducted an analysis between the different types of lights. The high-pressure sodium light is a cheaper option,but given the long-term maintenance,the LED has a better long-term payout. Staff is recommending the LED lights. The wiring is direct buried,which means no conduit was used. The City's current system has not experienced any significant problems but it is nearing the end of its useful life. If the Council decides to move forward with the lighting,there will be additional costs to remove the poles and replace the wiring. In addition, Staff performed an assessment of the existing sidewalk condition throughout the Navarre area. All the sidewalks throughout Navarre and along Highway 19 and Highway 15 were examined. There is approximately 27,000 square feet of sidewalk. The repairs have been broken down into short- term repairs and long-term repairs. The short-term repairs represent approximately 4.5%of all the sidewalks in Navarre and the cost is approximately $36,000 to make all the necessary repairs. The long- term repairs constitute 5.1 percent of all the sidewalks and costs approximately$41,000 to repair. Struve stated due to the timing of the next Navarre meeting, it will be difficult to have a project started in 2013 and that he anticipates costs will also be higher in 2013 since it is outside the optimum bidding period and would require a shorter time period to complete the repairs. Struve recommended moving forward with a combined lighting and sidewalk project in 2014 that follows the schedule that is outlined in Staff's memorandum. Starting the project in 2014 would also allow Staff to explore more grants and funding options and receive more favorable bidding. Struve requested the Council provide input on which option street pole they prefer as well as what type of lighting should be utilized. McMillan indicated she is comfortable with all of Staffls recommendations. McMillan stated in her view the wiring system needs some further thought given the expense associated with it. Levang asked if there are any other options with regard to the wiring. Struve indicated the City either has to replace it or leave it as is since there is no conduit currently. Levang asked if the intent is to add the conduit. Struve indicated it is. If the City holds off with the wiring,there will be additional costs associated with that work since the poles will need to be removed and reset. Anderson asked if the wiring will add an additiona120 to 30,000 to the project as proposed. Page 17 of 26