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MINUTES OF THE <br /> ORONO CITY COUNCIL MEETING " <br /> Monday,January 14,2013 � <br /> 7:00 o'clock p.m. <br /> (CITYADMINISTRATOR'S REPORT, Continued) <br /> Levang indicated she would like to undergo the process of re-evaluating the front office positions and <br /> postpone any interviews until that review is completed. <br /> Mattick stated he would encourage the City Council to think about the timeline and how those duties will <br /> be handled in the interim. The city clerk position is not a position that is easily absorbed since there are a <br /> large number of duties and a number of specific statutory duties that need to be performed. Mattick <br /> recommended the Council make a decision on the interview process at this time. <br /> Loftus noted the interview process is also time-consuming and that in her opinion a dual track process <br /> would serve the City better. <br /> McMillan stated at some point a determination needs to be made and that the process is already in the <br /> warks. McMillan stated if the Council wants to take another look at the process,then the current process <br /> would need to be halted. <br /> Bremer stated the two options are to do them concurrently or one after the other and that it is her hope <br /> they do them concurrently. Bremer stated it does not sound like the Council is in favor of the third <br /> option,which is to go forward as is. The City has an obligation to hire a city clerk. The city clerk <br /> position is not set in stone simply because the job description says what it does and that the City has the <br /> option to change the job description somewhat during the hiring process. Bremer stated she would like to <br /> go forward with a concurrent process. <br /> Printup asked when the application deadline is. <br /> Bremer indicated it is January 25. <br /> Levang asked how soon the interviews would be scheduled. <br /> Loftus indicated they typically would be held within two weeks of the deadline. Loftus stated she has a <br /> concern with pulling the posting and not following through with the process. Loftus indicated she cannot <br /> envision not having a city clerk at some point in the future. <br /> Levang asked how it is going at the present time far Staff. <br /> Loftus indicated they had a meeting with Lin, Mike, Barb, Monica,and Rachel. At that time Staff went <br /> through a five-page single spaced list of Lin Vee's duties and doled the duties out to various staff <br /> members. Loftus stated everyone has had to help out and that it was staffls understanding, it would only <br /> be for the short term. If it goes for a longer period, it would be a tougher on Staff. <br /> Printup stated before anyone is hired, he would suggest perhaps taking a look at the overall organization <br /> and that he is asking the City do that review before hiring a new city clerk. <br /> McMillan suggested looking at this at the January work session. <br /> It was the consensus of the City Council to keep the current posting and to discuss this item further at the <br /> next City Council work session on January 28 at 5:00 p.m. <br /> Page 14 of 16 <br />