08-13-2012 Council Minutes - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL Monday, August 13, 2012 7:00 o'clock p.m. (8. 2012 MILL AND OVERLAY/SEAL COAT PROJECT BID AWARD, Continued) Bids were opened on Tuesday, August 7, and the low bidder was CS McCrossan Construction, Inc., in the amount of $407,742.90. Struve noted there will be some testing of the asphalt and onsite inspection if the project proceeds. If the project is awarded tonight, Staff will mail letters to all affected homeowners. McMillan asked if the City goes forward with the project, when the next anticipated mill and overlay project would be required. Struve stated it would be his recommendation that a yearly mill and overlay or seal coating project be completed. The City has 50 miles worth of roads and every year some of them will need seal coating, some will require mill and overlay, and some will require reconstruction. Struve stated it would be his recommendation to have some projects completed on a yearly basis. McMillan asked if this would ease the pressure on 2013. Struve stated in the grand scheme of things, five miles equates to not quite 10 percent of the City's roadways. Struve stated while this project does a good job of helping improve the City's roadways, he would still recommend some sort of project next year. Struve stated it is conceivable the City could perhaps go a little less but that he would still recommend some sort of maintenance project for 2013. Bremer moved, Printup seconded, to award the 2012 Mill and Overlay/Seal Coat project contract to CS McCrossan Construction, Inc., in the amount of $407,742.90, and authorize Bolton & Menk to assist in the construction inspection of the project with an hourly not -to -exceed amount of $10,000. VOTE: Ayes 4, Nays 0. Bremer moved, Rahn seconded, to transfer funds in the amount of $417,742.90 from the Community Investment Fund to the Pavement Management Fund. VOTE: Ayes 4, Nays 0. *9. ORONO ORCHARD ROAD PROJECT - CHANGE ORDER NO.2 Bremer moved, Printup seconded, to direct Staff to authorize the contractor to dispose of the excavated material in an approved MPCA landfill and approve Change Order No. 2. VOTE: Ayes 4, Nays 0. MAYOR/COUNCIL REPORT McMillan noted the City received a thank you from the Tour de Tonka organizers. McMillan reported she attended the Metro Cities Forum with Chair Haag of the Metropolitan Council. There were approximately 20 mayors and city council members in attendance and the purpose of the meeting was just some general brain storming on the various issues facing the cities. There will also be a forum for city staff in September. McMillan indicated she requested the Metropolitan Council look at some changes in their planning approach and to recognize that there are different cities with different needs and that the one size fits all Page 17 of 19