03-11-1996 Council Minutes - Laserfiche WebLink

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MINUTES OF THE REGULAR ORONO CITY COUNCIL MEETING HELD ON MARCH 11, 1996 ( #15 - Police Records System Replacement - Continued) • Kelley asked why two different networks were necessary. Moorse said one reason was to maintain the confidentiality for the police department data. Moorse said the server was the high cost item, and the existing server would not work for both systems. Jabbour asked Moorse to check to see if there is any discount on the cost of software with the current use of some of the programs already within the City's computer system. Kelley asked how he can be reassured that this is the best system for the department. Moorse reported that Chris Miller has worked with several systems at a number of agencies and has worked with network providers to obtain the best price and best system. Kelley asked how the budgeted costs compare with the actual costs of the finance department's system. Moorse said the actual costs have come in at less than what was budgeted. Jabbour asked how the software was chosen and if any generic software was considered. Moorse said Staff obtained several price quotes. When the purchase of the server was made, Staff looked at the reliability factor. Goetten noted that although the system replacement was not in the current budget, the Council did talk about bringing the departments systems together. • Moorse reported that the $42,000 up front cost would result in a $70,000 savings over 10 years. This reflects the cost to maintain and depreciation. Staff has been conservative with their estimations as they have considered the need for the computer to be replaced in a three year time period. Kelley moved, Goetten seconded, to approve the installation of a local area network in the police department along with the upgrade of four personal computers, and the installation of the LEADRS police records system on the network, at a cost of $42,000. This amount is to be borrowed from the Improvement and Equipment Outlay Fund to be paid back in installments of $8,350 over a five year period beginning in 1997. Vote: Ayes 3, Nays 0. ( #16) USE OF RECYCLING COMMISSION BUDGET RESERVES Moorse reported on the update report by Amelia Kroeger, Coordinator of the West Hennepin Recycling Commission. A cost reduction in the budget has resulted in a $15,000 budget reserve, of which $6,000 is Orono's share. There has been a number of ideas how this money could be used. One option is to reduce shares. Kroeger suggests setting aside the reserve for when the County's recycling grant expires in 1999. • 10