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REQUEST FOR COUNCIL ACTION <br /> <br /> <br />DATE: April 25, 2016 <br /> ITEM NO: 4 <br />_____________________________________________________________________________________________ <br />Department Approval: Administrator Reviewed: Agenda Section: <br />Name Adam Edwards JML Public Works Director/ <br />Title Public Works Director/City Engineer City Engineer’s Report <br />____________________________________________________________________________________ <br />Item Description: Watertown Road Phase 2 <br />________________________________________________________________________________________________________ <br /> <br />List of Exhibits <br />A- Bolton & Menk, Inc. Bid Tabulation Letter <br />B- Bolton & Menk, Inc. Construction Oversight Proposal <br /> <br />1. Purpose. The purpose of this action item is to gain Council approval to award the Watertown <br />Road Phase 2 project. <br /> <br />2. Background. On May, 20th 2014, Bolton & Menk presented a feasibility study for the <br />Rehabilitation of Watertown Road and Stubbs Bay Road. In 2014, the Council decided to phase <br />the project over multiple years and approved reconstruction of Phase 1 which included <br />Watertown Road from Stubbs Bay Road to Old Crystal Bay Road. Phase 1 was substantially <br />completed in 2015. In September 2015, the Council approved the engineering and design of <br />Phase two of the project. In February, the Council approved the design and authorized the <br />solicitation of Bids. On April 7th the City opened bids. Five bids were received. The low bid <br />was from Valley Paving (see Exhibit A). <br /> <br />3. Scope of Work. This phase of the project will consist of the reclamation of the bituminous <br />pavement, select subgrade corrections, and the replacement / improvement of the associated <br />storm water system. The project consists of two sections which abut the section of Watertown <br />Road that was reclaimed in 2015. <br />a. Section 1. Watertown Road from Turnham Road to Stubbs Bay Road <br />b. Section 2. Watertown Road from Old Crystal Bay Road to Long Lake City Limits <br /> <br />4. Cost. The low bid is for $606,568.92 from Valley Paving. The engineer estimate was for <br />$1,509,283. In addition to the construction cost, Bolton and Menk provided an estimate for <br />construction oversight. (Exhibit B) <br /> <br />Who Work Cost Status <br />Bolton <br />&Menk, Inc <br />Design and Bid Engineering $ 155,000.00 Previously approved <br />as not to exceed <br />Valley <br />Paving <br />Reclaim Watertown Road from Turnham Road <br />to Stubbs Bay Road and from Old Crystal Bay <br />Road to Long Lake City Limits <br />$ 606,568.92 Pending award <br />Bolton <br />&Menk, Inc <br />Construction Oversight $ 69,500.00 Pending approval as <br />not to exceed