02-27-2012 Council Minutes - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 27, 2012 7:00 o'clock p.m. (12. CARMAN BAYSHORELINERESTORATIONPROJECT, Continued) Printup stated he has a concern with getting grant money for a project now and what the costs would be in the years ahead. Printup indicated if it will not be too time - consuming for the Public Works Department, he would not be opposed to the project. Franchot asked if the City has the option to not complete the project. Gaffron stated if the City does not take the grant money, the City may be allowed to do the project in a different manner. If the grant money is accepted, it then becomes a MCWD demonstration project for protecting shorelines. Staff has not attempted to look at the future costs or whether they should not accept the grant money. Franchot stated in his opinion, since this is a required project and the ongoing costs will be minimal, the City should accept the grant money since it would help reduce the costs to the City. Gaffron noted Staff is recommending the City complete the work and accept the grant money. Staff is recommending that the ongoing maintenance be examined by the City Council and they should decide whether the City should accept that responsibility in the ensuing years. • McMillan noted the Public Works Department would not really need to get involved with the work until year four since the contractor is required to perform maintenance at the site for the first three years. • Amundsen noted that someone from the City will need to verify that the work has been completed during years one through year three and then inspect the site and perform periodic maintenance in the years after that. Franchot moved, Rahn seconded, to authorize the Mayor, Clerk, and City Administrator to sign the Declaration and Grant Agreement for the Carman Bay Shoreline Restoration Project. VOTE: Ayes 4, Nays 0. *13. 'STUBBS BAY RAVINE STABILIZATION PROJECT - CHANGE ORDER NO. 1 Franchot moved, Printup seconded, to approve Change Order No. I in the amount of $6,330.00 and amending the Contract amount from $132,790.63 to $139,120.63. VOTE: Ayes 5, Nays 0. 14. ORONO ORCHARD ROAD PROJECT UPDATE Darren Amundsen reported that some problems have been encountered with the force main under County Road 15 and that they are no longer two weeks ahead of schedule. They are anticipating the project will be bid approximately mid April rather than the end of March. Franchot asked if there are any concerns that these issues will not be worked through. Amundsen stated it is just a matter of selecting the safest, most cost effective way of boring under the roadway. Amundsen indicated they have run into some potentially soft soils and that they likely will need to conduct some additional soil borings. • Page 14 of 17