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MINUTES OF THE ORONO CITY COUNCIL MEETING • December 12, 2011 7:00 o'clock p.m. (16. ENGINEERING SERVICES RFP, Continued) situation she was not supportive of a national platform like Stantec's since the City of Orono is local and they do not really do business elsewhere. Bremer stated that view then led her to the conclusion that either Bonestroo or WSB would be a good choice for the City. Bremer indicated she liked FOCUS and Bolton & Menk but that she did not feel that FOCUS's model will be helpful to the City at this point. Bremer stated WSB would be her number one choice but that she does not have a strong feeling for a second or third choice between Bolton & Menk or the Stantec group. Bremer commented there is', a lot to be said for knowing the Staff and knowing the past history of the City. Bremer stated that regardless of the decision, it does not mean it will be an automatic relationship for 25 years. She added that perhaps the City should analyze the contract after a certain period of time and establish more of an automatic RFP process that would take place on a regular basis. McMillan commented that Darren Amundsen and his crew have done an excellent job during the transitional period when Bonestroo merged with Stantec and the City Engineer left. She stated that she took Staff's concerns seriously during this whole process. Although she thought FOCUS had an interesting model, McMillan stated Staff needed to be 100 percent comfortable with that model so she would support Staff's recommendation for a full - service firm. McMillan stated if the city were going to move away from Bonestroo, now Stantec, her top choice would • be Bolton & Menk. She liked their presentation.that spoke about what they can do for Orono, particularly in picking out the Orono philosophy and what's important to Orono. Dave and their firm come highly recommended by Greenwood and Woodland and they currently do work for other lakeshore cities. She thought Dave would work well in the private development field and Bolton & Menk has expertise in wetland compliance reviews. McMillan reiterated that Bonestroo has done a great job for Orono in getting projects done and that she would like to thank them for their past service. • Printup moved, Rahn seconded, to select Bolton & Menk for Consulting Engineer Services, and to authorize the City Administrator and City Attorney to begin negotiating a contract. Franchot commented he is saddened that the majority of the Council did not take the recommendation of Staff who had made it clear that Bolton & Menk would have been their third choice. VOTE: Ayes 3, Nays 2, Franchot and Bremer Opposed. 17. MUNICIPAL FACILITIES CLEANING SERVICE AGREEMENT Printup thanked City Clerk Lin Vee for her work in saving the City approximately $12,000 in a year by reducing the number of cleaning days. He added that it sets a standard for what the city can do to find ideas for saving money. Printup moved, Rahn seconded, to terminate the current cleaning services agreement with Coverall Cleaning Concepts, and to approve the agreement with Vanguard Cleaning Systems at a monthly cost of $1700 plus tax, effective February 1, 2012. VOTE: Ayes 5, Nays 0. Page 14 of 18